HomeMy WebLinkAbout2019/05/02 - Agenda Packet - Library Board of Trustees ! 1 iAft
MAY 212019
LIBRARY BOARD OF TRUSTEES AGENDA
COUNCIL CHAMBERS
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6;00 P.M. — CALL TO ORDER
Roll Call:
President, Christine DeVries
President Pro Tem, Janet Temkin
Board Member, Luella G. Hairston, Esq.
Board Member, Mary Hannah
Board Member, Kristen Murrieta-Morales
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda.The Board
may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making loud
noises or engaging in any activity which might be disruptive to the decorum of the
meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the audience
for discussion.
C1. Consideration to approve the Minutes of April 4, 2019.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
® ® a s
MAY 212019
LIBRARY BOARD OF TRUSTEES AGENDA
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President
may open the meeting for public input.
D1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
b) Consideration and discussion regarding a review of Library Statistics.The report will
be presented by Cara Vera, Library Services Manager.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library
Director.
D3. Consideration and discussion regarding New Materials Workflows and Collection
Maintenance. Presentation by Jason Castellanos, Technology Supervisor and Miguel
Castaneda, Library Technician.
E. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open the
meeting for public input.
E1. Consideration and discussion regarding June and July 2019 meeting dates.
E2. Consideration to remove the August 16, 2019 Library Staff Development Day from Library's
closure calendar. This report will be presented by Julie A. Sowles, Library Director.
E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah, Board Member.
E4. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
Page 2of3
MAY 2, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
G. ADJOURNMENT
I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho
Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing
agenda was posted on day, Monday, April 29, 2019, seventy-two (72) hours prior to the
meeting per Government Code 54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Executive Assistant II
City of Rancho Cucamonga
Mission t tel e
The mission of the Rancho Cucamonga Public Library is to inform and enrich our community. We strive to
accomplish this by providing access to traditional and technologically innovative resources. We support and
encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service-oriented
staff.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(909)477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
I 113RARYIIS " II ;
DATE: May 2, 2019
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends the Library Board of Trustees to approve the minutes of the regular meeting of
April 4, 2019.
BACKGROUND:
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken
and compiled by Executive Assistant II, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
April 4, 2019 Minutes
Item C1-1
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, April 4, 2019, in the
Council Chambers at it all, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:02 p.m. by President Deyries. Present were
Members Hannah, Hairston and Murrieta-Morales.
Also present were: Julie A. Sowls, Library Director, Cara Vera, Library Services Manager, Rina
Fernandez, Early Learning Librarian and Jennifer Palacios, Executive Assistant 11.
B. PUBLIC COMMUNICATIONS
B1. There were none.
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of March 7, 2019.
MOTION: Moved by Member Hannah to approve March 7, 2019 minutes, seconded by Member
Murrieta-Morales. Motion carried 4-0-1.
Kristen Murrieta-Morales, Board Member, thanked staff for the detailed minutes.
Luella Hairston, Board Member, thanked staff for the wonderful job of capturing the comments on
E. Board Business, It El. Library's Mission Statement.
Board Member Hairston stated the Board appreciated Library Staff coming to them for approval
and recommendation to City Council of the Library Mission Statement and allowing the to make
comments. The Board felt part of the process and they appreciated all the hard work Library Staff
put into revising the Library Mission Statement.
Luella Hairston, Board Member, stated although, the Board did not approve the changes at last
month's meeting, she knows when the its does come back on the agenda it will be awesome.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of
201812019 Budget, seconded by Member Hannah. Motion carried 4-0-1.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status Report.
Item C1—2
Library Board of Trustees Minutes
April 4, 2019
Page 2
a. Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, reported the Library will be collecting non-fiction books for young
aduIt s and the books will be interfiled with adult books.
Library Director Sowles, reported the Library Foundation Board met on March 16, 2019 for a
Strategic Planning Workshop. The Foundation of together for half a day to review and update
their outdated Strategic Plan and discuss goals for the next few years.
Julie A. Sowles, Library Director, reported on March 21, 2019 the Library had their annual budget
meeting with the City Manager and it went well. The budget will be finalized at the June 6, 2019
City Council meeting.
Library Director Sowles reported the Friends of the Library held their annual Volunteer
Appreciation dinner on March 24, 2019 at the Old Spaghetti Factory and made their final donation
for the Library's fiscal year 2018-19 of $20,400. The total donation for this fiscal year was
$142,000.
Julie A. Sowles, Library Director, reported Staff had a meeting regarding the Bookmobile
refurbishment project. It was determined that work would take place during the summer months
therefore the Bookmobile of not be on the road during the summer. The Bookmobile
refurbishment project will include re-carpeting, reupholstering of the seats and refreshing the book
collection. The Friends of the Library are donating $10,000 to supplement the book collection
refres .
Library Director Sowles stated Margaret Hatanaka, Adult Services Supervisor accepted a new
position with the City of Glendora as the Library Services Manager. Her last day will be
April 11, 2019 and a potluck will take place in the to break room at Archibald Library.
b. Consideration and discussion regarding a review of Library statistics. The report
will be presented by Cara Vera, Library Services Manager.
Cara Vera, Library Services Manager, reviewed the statistics with the Board and gave an update
on the report for Back to Basics percentage being 19% not 0%.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Julie A. Sowles, Library Director.
Cara Vera, Library Services Manager, presented oral report for Library Director Sowles.
Library Services Manager Vera reported the Teen Tech Week program was held on
Thursday, March 7, 2019 at the Archibald Library and had 15 in attendance, the largest audience
ever for the Teen Tech Week program. The program used the equipment purchased with the
Libraries Illuminated and Innovation Station Grants from the California State Library.
Cara Vera, Library Services Manager, stated Children's Services celebrated the 50th anniversary
of the book, The Very Hungry Caterpillar.The special children's event was,"Read Across Rancho:
An Eric Carle Adventure". Families enjoyed stories, painting, photo ops and interactive games.
The event had 250 in attendance.
Item C1-3
Library Board of Trustees Minutes
April 4, 2019
Page 3
Library Services Manager Vera discussed the Second to contract class flier that was put on
the is for the Board. (Copy on file).
Cara Vera, Library Services Manager, reported the Second Story Open Play event will be held on
April 9, 10, 11, 2019.The event name will be"STEAM Playtilorere and the event has over
75 participants signed-up.
Library Services Manager Vera asked the Board to save the date for Asian and Pacific Islanders
(API) Cultural its Night on May 10, 2019. The the will be Asian and Pacific Islander Fairy
Tales, Folklore and Mythology.
D3. Consideration and discussion regarding School Family Nights. Presentation by Rina
Fernandez, Early Learning Librarian.
Rina Fernandez, Early Learning Librarian presented an oral staff report and PowerPoint
presentation (Copy on file).
Mary Hannah, Board Member, thanked Ms. Fernandez for her very nice presentation.
Kristen Murrieta-Morales, Board Member, told Ms. Fernandez she was a fantastic storyteller.
E. BOARD BUSINESS
El. Consideration to approve to eliminate Kidsmobile Circulation Policy, update
Unaccompanied it Policy and eliminate and replace Children's Storytime Policy. The oral
report will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, recommended to eliminate the Kidsmobile Circulation Policy
use the majority of the what is described in that policy is already presented in the Library
Borrowers' Guidelines. The Unaccompanied Child Policy was updated to eliminate staff
procedures. Staff recommended to eliminate the Children's to ti Policy and have a single
policy for all programs in general.
Luella Hairston, Board Member, stated she was glad staff had cleaned up the polices to be
streamlined.
Kristen Murrieta-Morales, Board Member,stated they polices were cleaned up nicely and concise.
MOTION: Moved by Member Hairston to approve to eliminate Kidsmobile Circulation Policy,
update Unaccompanied Child Policy and eliminate and replace Children's Storytime Policy,
seconded by Member Hannah. Motion carried 4-0-1.
E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented
by Mary Hannah, Board Member.
Mary Hannah, Board Member, reported the Library Foundation Board will have a booth at the
Star Wars Day event on May 25, 2019.
Board Member Hannah reported the Foundation discussed their Capital Campaign and potential
donors.
Item C1—4
Library Board of Trustees Minutes
April 4, 2019
Page 4
Mary Hannah, Board Member, reported the Foundation held elections for a Treasurer and a new
Secretary. Tim Johnson to be Treasurer and Laurel Rice to be Secretary.
Board Member Hannah reported the Foundation will be discussing a draft revision of their Bylaws
at the next meeting.
E3. BOARDMEMBER ANNOUNCEMENTS:
Christine DeVries, President shared with the Board upcoming book events. Los Angeles Times
Festival of Books at University of Southern California on April 13-14, 2019 and YALLWEST Book
Festival at Santa Monica High School on May 3-4, 2019.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Discussion to cancel June and July 2019 meetings.
Mission Statement
G. ADJOURNMENT
The meeting adjourned at 7:02 p.m.
Respectfully submitted,
Jennifer Palacios
Executive Assistant 11
Item C1—5
CITY OF ItANCHO CUCANIONGA
Fisclfl VC01% 2019 GL Budget to Actuahvith Encumbrances
Report D.de: Apr 2019 83%of ycar cmupYetc
Remaining
ual I I'D AMM Encurnbrince Balance %
Revenue Accounts
Key 1290000- Library Fund
41312' Library Fines and Fees 0..00 -26.98 9,797.04 0..00 -9,797,04 0.00
4419 Other RenwI'Lease Income 2,0,00,00 OM 9,300.00 OM -7,300,00 -365..00
4.512 Library Card& Nlerchndse Sales 0,00 184,80 3,8 0.213 0.00 -3,880,28 0.00
4515 Interlibrary Loan(ILL) 100.00 1.15.00 90.00 OM 10.00 10.00
4.565 Passport Processing Fees 120,000M 5,78700 11 1,387,20 0.00 8,612.80 7.17
4567 Passport Photo Fees 24,000,00 936,.00 19,313,70 0.00 4,686.30 19.52
4907 Private Cownbutions Library 137,000,00 0,.00 127,000.00 OM 10,000.,00 7.29
4914 Non.-Abated Reinibursenients 17,630.00 1,035.33 2,449.40 0.00 15,181,60 86.11
4941 Other Revenue-ActiveNet 0.00 -6..00 191,51 0.00 -191,51 0.00
Touxlfijr Op g Kelt 1.290000: 300,730M 7,925.15 283,40&13 0,00 17,321.87 5.75
Twalfor Revemde.decoupiv: 300,730,00 -7,921..1 i 283,408.13 0,00 1-7,321..87 5.75
ARCHIBALD LIBRARY
REVENUE REPORT
Lost &
Damage Non Abated Ref Sery Photo Copy Passports
March-19 $234,10 599969 $6,00 51,537.34 $8,,50800
BIANE LIBRARY
REVENUE REPORT
Lost & Second Story
Damage ®n abated RefSery PhotoCopy Passports Rentals
March-1 9 $202.89 548725 6600 $67957 $7,609.20 52,586.50
Item C2-11
i r i
'G
41 ICANIONGA
DATE: May 2, 2019
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
INITIATED BY: Cara Vera, Library Services Manager
SUBJECT: LIBRARY USE STATISTICS
RECOMMENDATION:
No recommendation. For information purposes, only.
BACKGROUND:
Library use statistics are kept each month to provide data on the measurable activities of both our
physical and virtual library locations.
ANALYSIS:
Attached is the March 2019 statistics report. These statistics indicate positive borrowing changes
following our new fine and fee-free Circulation policies, and regular program attendance and
library use patterns.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
Library Use Statistics
D1, b)-1
\\ \\ \ - \\\\\ = • 9\ \\...:2018=20'19: �\ \\�\�\ \\\�YTD\\�_
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.\ \ \ \\\ \\\ \\-\\ \\, y\\\ ,
\\ C b ned \\\\ Corrtbined \\\\ Archibald \\\ Bane \\\\\\\\\\\ \\\\\ 2018-
General i ?,\\( \\ i- \\ .( \ \, \\\
Days Open, 57 57 31 26 0°/® 473
Library - -Visitors 44,759 45,640 23 212 21,547 -2% 377,811
r_ a_- - - - - - -
Ites Borrowed - Physical 80,746 75,979 40,350 36,431
m6°fo 684,242
Items Borrowed - Downloads* 7,934 3,893 nla nla 104% 49,701
Information Questions 13,540 13,556 6,637 6,903 0% 110,1.06
Patrons Registered 892 979 457 414 01 -9% 8,610
Computer Use 5,685 7=344 3,103 2,582 -23% 56,806
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Fav �yvvv�y�\tiy�ywy�vy �
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Programs \A##+s rlac Atendsnce\ #,at rams y� of:Pr t \ ,attendanceA 2018-201
Adult i I 125 117 7 8 7% 1,180
C -15%1,894 2,218 58 142 -15% 20,545
_ _ _
v Outreach 1 126 8 2 -99°l° 2,931
- - -- - -
Second Story 408 18 117 2167% 1,640
_
Cr
Special 0286 0 4 y 100% 3,504
Tech 139 150 8 9 -7% 665
Teen 15 13 1 1 ? _ 15% 395
- - -
Tours & Group Visits 108 261 5 9 -59% 579
r - - - - �_. - - -
Adult
0 8 X08
LiteracyPropram Attendance
Adult Literacy36 32 13% _ CtsildreWs
Back 2 Basics 73 _ 69 6%
Housecalls 9 11 -18%
!Second sa �
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Virtual Library 2018-2019 2017-2018 % Change
Online Resources (searches) 3,336 2108 58% sr
Website visits 32,330 30,209 7%
Passports \ � t� 118
_
Passports Issued 392 - 729 -46%
- - a Tours Group Visits
*eBooks,eAudiobooks,eMa azes
/i rrf
2019 Holiday Closures
�r� ' Adopted by Library Board of Trustees: November 1, 2018
1RN, b
iIC. i.a X 7
11ir r A
LABRAIRY SERVICE'S
NEW YEAR'S DAY Tuesday, January 1
MARTIN LUTHER KING JR. DAY Monday, January 21
PRESIDENTS' DAY Monday, February 18
*EASTER Sunday, April 21
*MEMORIAL DAY SUNDAY Sunday, May 26
MEMORIAL DAY Monday, May 27
JULY 4TH Thursday, July 4
LIBRARY STAFF DEVELOPMENT DAY Friday, August 16
*LABOR DAY SUNDAY Sunday, September 1
LABOR DAY Monday, September 2
*VETERANS' DAY SUNDAY Sunday, November 10
VETERANS' DAY Monday, November 11
THANKSGIVING Thursday/Friday, November 28 and 29
WINTER HOLIDAY CLOSURE December 24 through January 1, 2020
Item E2-1