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HomeMy WebLinkAbout2019/03/04 - Agenda Packet - Library Foundation Board M ARCH 4,2019 L IBRARY F OUNDATION B OARD A GENDA P AUL A.B IANE L IBRARY S ECOND S TORY E XHIBIT S PACE 12505C ULTURAL C ENTER D RIVE R ANCHO C UCAMONGA,C ALIFORNIA A.6:00 P.M.–C ALL TO O RDER Roll Call: Board Member, Jennifer Hufnagel___ President, David Gonzalez___ Board Member, Tim Johnson___ Vice President, Teresa Akahoshi___ Board Member, Ruth Leal___ Secretary, Tina Gilfry ___ Board Member, Laurel Rice___ Board Member, Noelia Chapa___ Board Member, Heidi Soehnel ___ Board Member, Pam Easter___ B.P UBLIC C OMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board on any item listed on the agenda. State law prohibits the Library Foundation Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional businessmeeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C.C ONSENT C ALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1.Consideration to approve the Minutes of February 4, 2019. C2.Consideration to approve Library Foundation Treasurer’s Report of January2019. M ARCH 4,2019 L IBRARY F OUNDATION B OARD A GENDA D.D IRECTOR’S S TAFF R EPORTS The following items do not legally require any public testimony,although the President may open the meeting for public input. D1.Consideration and discussion regardingthe Library Status. The oral report will be presented by Julie A. Sowles, Library Director. D2.Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. E.B OARD B USINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. E1.Consideration and discussion regardingthe Transition Checklist.The oral report will be presented by Julie A. Sowles, Library Director. E2. Consideration and discussion regarding duties of President, Vice President, Secretary and Library Board of Trustees Liaison positions as written in Foundation Bylaws Article 5, Section 2 and Article 6, Sections 4-6. Discussion led by DavidGonzalez, President. E3LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah. E4.SUB-COMMITTEE UPDATES. E5.BOARDMEMBER ANNOUNCEMENTS.(Comments to be limited to three minutes per Board Member.) F.I DENTIFICATION OF I TEMS FOR THE N EXT M EETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. Page 2 of 3 M ARCH 4,2019 L IBRARY F OUNDATION B OARD A GENDA G.A DJOURNMENT I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Wednesday, February 27, 2019, seventy-two (72) hoursprior to the meeting perGovernment Code 54954.2 at 10500 Civic Center Drive. Jennifer Palacios Library Executive AssistantII City of Rancho Cucamonga Mission Statement The Rancho Cucamonga Library Foundation supports the Rancho Cucamonga Public Library's innovative programs and services. We believe the Library is the cornerstone of lifelong learning throughout our community and region by transforming knowledge, imagination, and discovery. If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 477-2720. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3of 3 LIBRARY FOUNDATON BOARD STAFF REPORT DATE:March 4, 2019 Rancho Cucamonga Library Foundation Board TO: FROM:Julie A. Sowles, Library Director SUBJECT:APPROVALOF MINUTES RECOMMENDATION: Staff recommends the Library Foundation Board to approve the minutes of February 4, 2019. BACKGROUND: Attached, please find the minutes for the Library Foundation Boardtaken and compiled by Executive Assistant, Jennifer Palacios. ANALYSIS: None. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: Not Applicable ATTACHMENT(S): February 4, 2019Minutes Page 1 of1 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD RegularMeeting A.CALL TO ORDER The meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,February 4, 2019,at the Paul A. Biane Library in the Second Story Open Exhibit Space, located at 12505 Cultural CenterDrive,Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. Presentwere Members Akahoshi, Chapa, Easter, Gilfry, Gonzalez, Hufnagel, Johnson, Leal, Riceand Soehnel. Also present were Mary Hannah, Library Foundation Board Liaisonand Julie A. Sowles, LibraryDirector, Brian Sternberg, Assistant Library Director, Cara Vera, Library Manager, Dianna Lee,Community Partnerships Coordinatorand Jennifer Palacios, Executive Assistant II. ****** B.COMMUNICATIONS FROM THE PUBLIC None were presented. ****** C.CONSENT CALENDAR C1.Consideration to approve Minutes of January 7, 2019. MOTION: Moved by Member Soehnelto approvethe minutes ofJanuary 7, 2019seconded by Member Akahoshi, motion carried, 10-0-0. C2.Consideration to approve Library Foundation Treasurer’s Report of December 2018. MOTION: Moved by Member Johnsonto approve the Library Foundation Treasurer’s Report of December2018, seconded by Member Gilfry, motion carried, 10-0-0. ****** D.LIBRARY DIRECTOR’S STAFF REPORTS D1.Consideration and discussion regarding the Library Status. The oral report will be presented by Julie Sowles, Library Director. Julie A. Sowles, Library Director, reported on February 9, 2019, the Library filmed two segments for the upcoming State of the City video. The first segment was an update on the Second Story and Beyond and the second segment was about Little Free Libraries. Library Director Sowles reported the Library’s Integrated Library System (ILS) vendor will be making changes to the overall look ofthe online library catalog to make it more user friendly on digital devices. Julie A. Sowles, Library Director,reported she met with City staff and designers regarding the Library Foundation Board Minutes February 4, 2019 Page 2 Etiwanda Heights Neighborhood and Conservation Plan to discuss what kind of Library presence may be needed in this community. Director Sowles stated a duplication of all the Library’s resourcesand services will not be needed but possibly a store front or vending machine presence might be considered. Julie A. Sowles, Library Director, statedall theDepartment Heads attended the annual City Council Goals meeting on January 21, 21019. The recommended Library goals includedthe next phase for the Second Story project and the remodel of the Victoria Gardens courtyard. Library DirectorSowles stated the Library is looking at doing technology differentlyat that Biane Library by having six portable Chromebooks available for check out to use within the library. Julie A. Sowles, Library Director, reported final interviews for the Library Technician position will be held later in the week. Library Director Sowles stated she will be going to Washington D.C. along with two City Council Members to meet with Federal Representatives to talk about what is going on in Rancho Cucamongaand toadvocate for Library services and resources. Director Sowles will also be meeting with the Institute of Museum and Library Services (IMLS) who distributes grant funds for museums and libraries. Julie A. Sowles, Library Director asked thatthe Board save the date for State of the City on Thursday, February 28, 2019 and the Serving with a Purpose Conference on May 23,2019. Library Director Sowles reported Brittany Garcia, Young Adult Services Librarian, had anarticle published in VOYA Magazinewhich discussedthe teen Camp Half Blood event held at Biane Library. D2.Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported there were ten attendees at the Literacy Division’sEnglish Conversation Clubon January 22, 2019. The club is held on thesecond and fourth Tuesday of each month at Archibald Library. Assistant Library Director Sternberg stated Black History Night will be on February 22, 2019 at Biane Libraryand the theme will be Follow the Music. Brian Sternberg, Assistant Library Director, reported the Biane Library held School Family Nights for Terra Vista Elementary on January 24, 2019 and East HeritageElementary on January31, 2019.The students participated in: a scavenger hunt which took the students around the building teaching them about resources being offered by the Library, a hands-onactivity to build their ownHex Bug mazeand a performance by Mad Science that showed the students how to build a circuit. Assistant Library Director Sternberg reported the Young Adult Division will be holding a program for Tweens called Show Us Your Arts Skills. Tweenswill be able to view thedifferent mediums of artand create something for themselves. The event will be held at Archibald Library on February 9, 2019and Biane Library on February23, 2019. Library Foundation Board Minutes February 4, 2019 Page 3 Brian Sternberg, Assistant Library Directordistributeda flier for upcoming Second Story contract classes. Pam Easter, Board Member thanked staff for offering college preparednessclasses for high school students. ****** E.BOARD BUSINESS E1.Consideration and discussion regarding Second Story Fundraising. The Staff Report will be presented by Dianna Lee, Community Partnerships Coordinator. Dianna Lee, Community Partnerships Coordinator, gave an update on the Second Story Campaign. Community Partnerships Coordinator Lee indicated that she will be setting-upcampaigntraining for the new Board Members. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report presented by Mary Hannah. Mary Hannah, Library Foundation Board Liaison, reported theLibrary Board of Trusteeswas dark for the month of January. E3. SUB-COMMITTEE UPDATES. The Transition Committee addressed the Board for moreassistance with getting their items in order and asked members to reach out to them to help participate.Please let Director Sowles know if changes need to be made to the distributed Transition Checklist document or if you would like to volunteer for tasks listed on the spreadsheet. Ruth Leal, Board Member emailed the Board a Doodle Poll to set-up the Strategic Planning and asked for them to respond by Friday, February 8, 2018. E4. BOARDMEMBER ANNOUNCEMENTS.(Comments to be limited to three minutes per Board Member.) Teresa Akahoshi, Vice President, shared with the Board a thank you letter from Janice Rutherford for participating in the fundraiser event last December. David Gonzalez, President, shared with the Board a thank you letter from Diane Williams for her Literacy of Champions Award and the fundraiser event whichraised money for the Second Story. President Gonzalezencouraged the Board to attend State of the City which would be a great way to network with the community. Jennifer Hufnagel,Board Member reminded the Board about Bill Alexander’s memorial service on February 16, 2019 Library Foundation Board Minutes February 4, 2019 Page 4 ****** F.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Transition checklist. ****** G.ADJOURNMENT MOTION: Moved by Member Johnsonto adjourn to Monday, March4, 2019, seconded by Member Chapa, motion carried,10-0-0. The meeting adjourned at 7:03 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Jennifer Palacios, Executive Assistant Approved: LIBRARY FOUNDATON BOARD STAFF REPORT DATE:March 4, 2019 Rancho Cucamonga Library Foundation Board TO: FROM:Julie A. Sowles, Library Director SUBJECT:TREASURERREPORT –JANUARY2019 CASH REPORTBEGINNINGMTDMTDENDING CASH CASH December, 2018BALANCEREVENUESEXPENDITURESBALANCE FUND General$37,610.55 $10,506.78 -$187.59$47,929.74 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books$83,125.00 $83,125.00 Adult Literacy$19,400.55 $19,400.55 Greg & Terri Jacobs -Literacy$3,565.70 $3,565.70 Play & Learn IslandsTM $108,472.50 $108,472.50 Lola A. Livesey Trust Account$218,801.97 $218,801.97 Innovation Fund$175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills -Edison$12,500.00 $12,500.00 Operating Reserve Fund$5,000.00 $5,000.00 Second Story$93,853.20 $52,500.00 -$26,800.00$119,553.20 Unallocated Funds$759,000.00 $759,000.00 Page 1 of 2 TREASURERREPORT – JANUARY 2019 March 4, 2019 Page 2 TOTAL$1,556,329.47 $63,006.78 ($26,987.59)$1,592,348.66 LAIF Account$1,441,018.84 Transferred to LAIF Account LAIF Interest$8,707.78 Union Bank Account$142,622.04 Deposits in Transit Less Outstanding Checks Total Library Foundation Holdings:$1,592,348.66 Revenues: $63,006.78 Lewis Apt. 05$ 1,500.00 General Fund Biane Donation Box $ 299.00 General Fund LAIFInterest $ 8,707.78General Fund Lewis Family Foundation$ 500.00 Second Story/ D Williams Retirement Event Doug Morris $ 500.00Second Story B & K Swaim $ 1,500.00 Second Story Randal W. Lewis$ 50,000.00Second Story Expenditures: $26,987.59 Fund Development Coord. Position$ 26,800.00General Fund Reimbursement$ 75.59 Second Story/ D Williams Retirement Event Table Linens/ Rental & Cleaning$ 112.00 Second Story/ D Williams Retirement Event Total Holdings$1,592,348.66 Outstanding Library Budget$207,800.00 Second Story Campaign Commitment$ 500,000.00 Available Funds$884,548.66 ATTACHMENT(S): Rancho Cucamonga Public Library Foundation Budget FY2018-2019Budget. Page 2 of2