HomeMy WebLinkAbout2018/03/05 - Agenda Packet - Library Foundation Board %r
MARCH 5, 2018
LIBRARY FOUNDATION BOARD AGENDA
TRI-COMMUNITIES ROOM
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristine Scott Board Member, Pam Easter
Vice President, David Gonzalez. Board Member, Ruth Leal
Secretary, Tina Gilfry Board Member, Leslie May
Board Member, Teresa Akahoshi Board Member, Heidi Soehnel
Board Member, Rebecca Davies
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Foundation Board on
any item listed on the agenda. State law prohibits the Library Foundation Board from
addressing any issue not previously included on the Agenda. The Board may receive
testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by
the Chair, depending upon the number of individual Members of the audience. This is a
professional businessmeeting and courtesy and decorum are expected. Please refrain from
any debate between audience and speaker, making loud noises or engaging in any activity
which might be disruptive to the decorum of the meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial.They
will be acted upon by the Library Foundation Board at one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
C1. Consideration to approve the Minutes of February 5, 2018.
C2. Consideration to approve Library Foundation Treasurer's Report of January 2018.
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President may
open the meeting for public input.
y,°7
MARCH 5, 2018
LIBRARY FOUNDATION BOARD AGENDA
D1. Consideration and discussion regarding the Library Status. The oral report will be presented
by Julie Sowles, Library Director.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library
Director.
E. BOARD BUSINESS
The following items have been requested by the Library Foundation Board for discussion.
They are not public hearing items, although the President may open the meeting for public
input.
E1. Consideration and discussion regarding Second Story Fundraising. The Staff Report will be
presented by Dianna Lee, Community Partnerships Coordinator.
E2. Consideration and discussion regarding the Library Foundation Board 2017118 Fiscal Year
Budget. The oral report will be presented by Julie Sowles, Library Director.
E3. Consideration and discussion regarding the date change for the Board meeting dates in July
and September 2018. The discussion will be led by Kristine Scott, President.
E4. Consideration and discussion regarding Board Member attendance and Article V, Section 6
of the Foundation Bylaws—Removal of Directors. The discussion will be led by Kristine
Scott, President.
E5. SUB-COMMITTEE UPDATES.
E8. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Foundation Board to identify the items they wish to discuss at
the next meeting.These items will not be discussed at this meeting,only identified for the next
meeting.
Page 2of3
,98"k-k A, I I- li-M------ 5
MARCH 5, 2018
LIBRARY FOUNDATION BOARD AGENDA
G. ADJOURNMENT
I,Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my
designee, hereby certify that a true,accurate copy of the foregoing agenda was posted on day,
Thursday, March 01, 2018, seventy-two (72) hours prior to the meeting per Government Code
54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Administrative Secretary
City of Rancho Cucamonga
Mission Statement
The Rancho Cucamonga Library Foundation supports the Rancho Cucamonga Public library's innovative
programs and services. We believe the Library is the cornerstone of lifelong learning throughout our community
and region by transforming knowledge, imagination,and discovery.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(909)477-2720, Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
STAFF REPORT
LIBIURY SERVICES DIb1'wr.%1ENT
RANCHO
Date: March 5, 2018 ;UCAMONGA
To: Rancho Cucamonga Library Foundation Board
From: Julie A. Sowles, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION:
Approval of the minutes of the regular meeting of February 5, 2018.
BACKGROUND:
Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and
compiled by Library Administrative Secretary, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOALS ADDRESSED:
Not Applicable.
ATTACHMENTS:
Attachment 1 — February 5, 2018 Minutes
Item C1-1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, February 5, 2018, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was
called to order at 6:04 p.m. Present were Members Davies, Easter, Gilfry, Scott and Soehnel.
Also present were Mary Hannah, Library Board of Trustees Member, Julie A. Sowles, Library
Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager,
Dianna Lee, Community Partnerships Coordinator, Jennifer Palacios, Administrative Secretary
and Noelia Chapa, Member of the Public.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of January 8, 2017.
MOTION: Moved by Member Davies to approve the minutes with a minor correction to add Noelia
Chapa as a Member of the Public present at the January 8, 2018 meeting, seconded by Member
Easter, motion carried, 5-0-4 (with Akahoshi, Gonzalez, Leal and May absent).
C2. Consideration to approve Library Foundation Treasurer's Report of December 2017.
MOTION: Moved by Member Easter to approve the Library Foundation Treasurer's Report of
December 2017, seconded by Member Davies, motion carried, 5-0-4 (with Akahoshi, Gonzalez,
Leal and May absent).
Board Member Gonzalez arrived at 6:07 p.m.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status. The oral report will be
presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, stated that the February 2, 2018 Black History Night event was
a successful partnership with the Cultural Center Lewis Playhouse. The event's theme was the
Underground Railroad and several local artists contributed paintings and quilts for display.
Board Member Akahoshi arrived at 6:09 p.m.
Item C1--2
Library Foundation Board Minutes
February 5, 2018
Page 2
Library Director Sowles stated the Library advanced to the next round in the Leslie Kno 's awards.
Julie A. Sowles, Library Director, stated that at on January 22, 2018 at the annual City Council
of Setting Session the City Council adopted a new goal related to the Foundation's Capital
Campaign for the Second Story.
Board Member Leal arrived at 6:12 p.m.
Library Director Sowles reported that she spoke with Vivian Garcia regarding the historic practices
for Board Members retirement recognition and she learned that typically the Board has celebrated
with cake and punch. For a retiring, serving President, sometimes a gave[ was presented.
Kristine Scott, President, agreed with the idea of a cake celebration for retired Board Members.
Board Member Ruth stated there needs to be a plaque or certificate of appreciation for their
service.
Library Director Sowles asked if an ad-hoc Sub-Committee should be created to develop
recommendations to the Board regarding Foundation Board Member retirement recognition.
President Scott stated three people are needed for any Sub-Committee.
Board Members Gilfry, Soehnel and Leal agreed to be part of the Sub-Committee.
The Board agreed to invite Kathy Sommer to the March 5, 2018 meeting to celebrate her service
with the Board.
Library Director Sowles stated she forwarded the vacancy announcement to the Board and a
recruitment for the Foundation Board should initiate in the next week and a half.
Library Director Sowles asked the Board how many new members they wanted to recruit for and
how long they thought the recruitment should remain open.
The Board agreed that their goal was to increase the size of the Board to 21 members because
of the current Capital Campaign fundraising activities.
Library Director Sowles asked the Board how long they want the recruitment open.
The Board agreed a review date needs to be set to consider the application already received from
Noelia Chapa.
Library Director Sowles stated a review date will be in place for the recruitment process but the
closing date will remain open until further noted.
Library Director Sowles stated on page four of the Bylaws, the minimum number of members
listed shows two different numbers and clarification is needed. She reported the last revision of
the Bylaws was in 2013 and that discussion addressed revisions for a different page, not the
minimum number of members.
Item C1—3
Library Foundation Board Minutes
February 5, 2018
Page 3
Library Director Sowles reported that during the Library Board of Trustees meeting on February
1, 2018 the idea of a Trustees Liaison for the Foundation Board was discussed and they agreed
to appoint a Liaison, but will hold the vote at the March 1, 2018 meeting to allow for input from all
Board Members.
Library Director Sowles stated that she will include an update on the appointment once the
Trustees have made their decision.
The Board recommended that the Library Board consider appointing a Liaison for a term of one
year.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Assistant Library Director Sternberg reported Back to Basics Tutor Training took place at the
Archibald and Blane Libraries on January 10-11, 2018.
Brian Sternberg, Assistant Library Director, stated the Adult Literacy Program will have a one-on-
one training session on February 22, 2018 at the Archibald Library.
Brian Sternberg, Assistant Library Director, reported Family Saturday will be held on
February 10, 2018 at the Blane Library. The theme will be the Lunar New Year, Year of the Dog.
Brian Sternberg, Assistant Library Director, reported the Second Story will be holding contract
classes for the Little Scientist Renaissance Program for ages 4-7 years old. They will learn about
the cultural influence of art and science during the 15th century. The classes will be each Friday
starting February 2, 2018 thru February 16, 2018.
E. BOARD BUSINESS
El. Consideration and discussion regarding Second Story Fundraising. The Staff Report will
be presented by Dianna Lee, Community Partnerships Coordinator.
Dianna Lee, Community Partnerships Coordinator, reviewed the spreadsheet list of donors with
the Board. Diana also provided and discussed additional inserts for the Second Story donors and
recognition opportunities.
Member Davies thanked Diana Lee, Community Partnerships Coordinator, for providing the
handouts and information regarding the Second Story.
E2. Consideration and discussion regarding the Library Foundation Board 2017/18 Fiscal
Year Budget. The oral report will be presented by Julie Sowles, Library Director.
Julie A. Sowles, Library Director, discussed the draft of a monthly update of the Foundation's
annual Library Budget. Recommendations for final changes were made and Director Sowles will
bring a revised draft to the next meeting for discussion.
Item C1-4
Library Foundation Board Minutes
February 5, 201 B
Page 4
E3. Consideration and discussion regarding 2018 Rancho Cucamonga Council/
Commissions/ Boards Meeting Dates. The discussion will be led by Kristine Scott, President.
Member Scott discussed with the Board the meeting dates to verify if the dates noted are
accurate.
Member Scott stated a vote will be made at the next Board meeting to change the dates for July
and September 2018.
E4. Consideration and discussion regarding participation of non-Board Members with
Foundation activities. Discussion will be led by Pamela Easter, Board Member.
Member Easter updated the Board regarding Sub-Committee work on the new Board Member
recruitment brochure and on behalf of the Sub-Committee raised the idea of finding ways for non-
Board Members to participate and assist with the Foundation. The brochure will focus on the
Capital Campaign, what the Foundation Board Members do, what the Sub-Committee Members
do and how to participate or become a member.
Member Davies stated Library Director Sowles will put together a draft to present to the Board at
the next meeting.
Library Director Sowles stated she will add copies of the By-Laws to the Board's agenda packets
for the next meeting. It contains information regarding participation of non-Board Members.
E5. SUB-COMMITTEE UPDATES.
Member Gonzalez presented a mock-up of a thermometer to show the progress on the Board's
Second Story Capital Campaign fundraising goals.
E6. BOMBER ANNOUNCEMENTS.
Member Easter stated she will not be at the March 5, 2018 Board meeting.
Member Akahoshi stated she will not be at the March 5, 2018 Board meeting.
Member Davies presented a check from her husband and herself for the Second Story Gilfry
Concert fundraising event.
Member Gilfry stated Rod Gilfry will be holding a concert to raise money for the San Bernardino
Symphony.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
Date change for July and September 2018 Board meeting dates.
Items to draft into a Recruitment Brochure for non-Board Members.
Item C1-5
Library Foundation Board Minutes
February 5, 2018
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Easter to adjourn to Monday, March 5, 2018,seconded by Member
Gonzalez, motion carried, 8-0-1 (with May absent). The meeting adjourned at 7:52 p.m.
Respectfully submitted,
Tina Gillry
Secretary, Library Foundation Board
Prepared by,
Jennifer Palacios
Administrative Secretary
Approved:
Item C1-6
STAFF REPORT
LIBRARY SERVICI7s Dl-.n.1R•T"MENT
RANCHO
DATE: March 5, 2018UCAMON
G'UCAMOI'+IGA
TO: Rancho Cucamonga, Library Foundation Board
FROM: Julie A. Sowles, Library Director OV
SUBJECT: TREASURER'S REPORT—JANUA Y 2018
BEGINNINGCASH REPORT TENDING
CASH CASH
u BALANCE REVENUES EXPENDITURESBALANCE
FUND
General 12ga29.03 $63,625.85 29&:2 0a 53a11
Archibald Cit re 's Books r: ant4 p . 0
Victoria Gardens Books X3,125. ®1 5m
Adult LiterawMAO-055 112AGO.55
req&Terri Jacobs Literacy M&k5.70 IIE65.70
Play,,& Learn IslandSTM
Lola A. Livesev Trust Account $218,8o1.97 21 . .1 X
Innovation un $175,000.00 1219-0000
,
Moving Forward:Workforce Tech Skills
Edison 12 . 12.20-0.00
eratinc Reserve Fund luo-000
Second o 115J 82,82 $33,564M4 ®747.7
Unallocated Funds 75 .00.00 M2.0-00-00
TOTAL $1.447.877.57 $97.190.73 $298.23 $1,541770.07
Item C2-1
TREASURER'S REPORT—JANUARY 2018
March 5, 2018
Page 2
LAW Account $1,416,798.09
Transferred to LAIF Account
LAIF Interest $4,377.22
Union an Account $127,971.98
Deposits in Transit
Less Outstanding Checks $0.00
Total Library Foundation Holdings: $1,549,147.29
Revenues: $1,078.00
Friends of the I-ibrary (11'.)e1posited inh.:)wroirig acct,) $ 62,000.00 General Fund
Withdraw wifl reflect next Treamn'er's Report
Lewis Apt. 005 $ 1,625.85 General Fund
Archibald Snack Machine $ 31.32 General Fund
Biane Snack Machine $ 18.74 General Fund
Donation (Kiwanis Foundation) $ 500.00 Second Story
Donation (So Cal Gas Co.) $ 10,000.00 Second Story
Donation (Cherbak Unitrust) $ 13,014.82 Second Story
Donation (Edison) $ 10,000.00 Second Story
Expenditures: $298.23
Office Supplies (Second Story Campaign) $ 59.19 General Fund
Office Supplies (Second Story Campaign) $ 98.65 General Fund
Office Depot (Second Story Campaign) $ 83.42 General Fund
Office Depot (Second Story Campaign) $ 56.97 General Fund
Total Holdings $ 1,549,147.29
Outstanding Library Budget $ 124,083.00
Second Story Campaign Commitment $ 500,000.00
Available Funds $ 925,064.29
Item C2-2
Rancho Cucamonga Public Library Foundation
CASH REPORT JANUARY 2018
Beginning Balance $1,447,877.57
LAIF Interest Earned 4,377.22
Deposits Check Reversal -
1/3/2018 225.85
1/16/2018 86,914.82
1/22/2018 10,050.06
97,190.73
Less Checks -
10207 1/18/2018 (59.19)
10208 1/18/2018 (98.65)
10209 1/18/2018 (83.42)
10210 1/18/2018 (56.97)
(298.23)
Ending Balance $1,549,147.29
Union Bank, Statement Ending Balance $ 127,971.98
Less: Outstanding Checks
Add: Deposits in Transit
Add: Investments - LAW 1,421,175.31
Adjusted Bank Balance $ 1,549,147.29
I.lFtINANCEALSRARYFOUNDATIOMCashRepoftAs D@C2017 2!1 1B 11.39
AM
Item C2-3
Rancho oPublic Library oun tion
SCHEDULE OF CHECKS &OUTSTANDINGCHECKLIST
Check Date Outstandin
Description Check# Amount Date Cleared Amount
Franchise Tax Board 010165 $ 10.00 811712015 512015 $ -
Attomey General Registry of Charitable Trusts 010166 5 50.00 8117/2015 9/1/2015 $ -
Kevin J.McArdle 010167 1,000.04 015 112015 $
Champion Awards&Specialties 010168 81.00 512015 9 015 -
Faust Media Services 010169 13,889.88 1217/2015 12/10/2015 $ -
Lewis Operating Corporation 010170 VOIDED VOIDED
Kevin J.McArdle Consulting 010171 $ 5,680.00 1120/2016 1/2612015 $
City of Rancho Cucamonga 010172 10,000.00 2/1W016 =412016 S -
Kevin J.McArdle Consulting 010173 2,130.00 92016 4/4/2016 -
Kevin J.McArdle Consulting 010174 2,840.00 3/29/2016 4/412016 $ -
Inland Library Services 010175 $ 600.00 912016 414/2016 $ -
Phlladelphia Insurance Companies 010180 1,441.04 812016 5/312016 $ -
Impressions Gourmet Catering 010181 $ 81,00 016 5/312016 $ -
Kevin J.McArdle Consulting 010182 1,420.00 5/11/2016 5131 112016 $ -
Kevin J.McArdle Consulting 010183 $ 2,130.00 6120/2016 612912016 -
VOIDED 010184 VOIDED VOIDED
Franchise Tax Board 010185 $ 10.00 9120/2016 9M/2016 $ -
Registry of Charitable Trusts 010186 $ 25.00 9/2012016 1014/2016
VOIDED 010187 VOIDED VOIDED
Faust Media Services 010188 $ 13,536.72 1215/2016 112/612016 $ -
City of Rancho Cucamonga 010189 $ 48,500.00 12/1512016 12/2112016 $ -
City of Rancho Cucamonga 010190 $ 50,000.00 17115/2016 12/21/20`16 $ -
oberl Karatsu 010191 23.14 SWO17 51`12/2017 -
Philadelphia Insurance Companies 010192 1,041.00 511 017 512612017 -
Lewis Management Corp 010193 $ 66.38 017 O0117 -
LL CPA 010194 $ 2,027.00 8/15/2017 8/22/2017 -
Attomey General Registry of Charitable Trusts 010195 25.00 9127/2017 10116/2017 $ -
heeling Park Commission Oglebay National Training 010196 $ 1,774.80 917/2017 10/12/2017 -
Franchise Tax Board 010197 10.00 9127/2017 10/612017 $
Gyroscope Inc 010198 $ 10,000.00 9/27/2017 10110/2017 S -
Impressions Gourmet Catering 010199 3,521.27 10116/2017 10/19/2017 $ -
City of Rancho Cucamonga 010200 $ 25,000.00 11/16/2017 11/2212017 $ -
Lewis Management Corp 010201 69.15 11/1612017 121 017 -
Julie A Sowles 010202 $ 112.09 1111612017 11/27/2017 $ -
Gyrospe Inc 010203 $ 18,500.00 11/2912017 12/612017 -
Lewis Management Corp 010204 $ 76.07 11129/2017 1215/2017 -
Lewis Management Corp 010205 $ 33.54 11129/2017 12/1112017 $ -
o Cal Gas 0102 $ 11.00 11/2912017 12/8/2017 $ -
City of Rancho Cucamonga 010207 59.19 1/18/2018 112 018 $ -
City of Rancho Cucamonga 010208 $ 98.65 111 018 1112=018 $ -
Office Depot 010209 83.42 1118/2018 1/24/2018 $ -
Ice Depot 010210 $ 56.97 1/18/2018 1/2412018 $ -
Total check outstanding: $
I B YF N hRe sCGKS 1 1® 11:94
AM
Item C2--4
Q Page 1 of 1
110 UnlonBank OF ACCOUNT8 RANCHO CUCAMONGA PUBLIC LIBRARY
UNION BANK 12130/17-0113!118
GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries
POST OPPICS sox 513840 800-798-6466
LOS ANGELES CA 90051-3840
Thank you for banking with us
since 2008
RANCHO CUCAMONGA PUBLIC LIBRARY
FOUNDATION
P O BOX 807
RANCHO CUCAMONGA CA 91729
Public Fund Checking Summary
Days In statement period:Days in statement period:33
Balance on 12130 $ 31,079.48
Total Credits 97,190.73
Deposits(3) 97,190.73
Total Debits -298.23
Checks paid(4) -298.23
Balance on 1131 $ 127,971.98
CREDITS
Deposits Including check and cash credits
Date Descdption4-ocation Reference Amount
1/3 UNENCODED COURIER DEPOSIT 45355097 $ 225.85
1116 UNENCODED COURIER DEPOSIT 46417127 86,914.82
1122 UNENCODED COURIER DEPOSIT 46501127 10,050.06
3 Deposits Total $ 97,190.73
DEBITS
Check Paid
Number Date Amount Number Date Amount
10207 1122 59.19 10209 124 83.42
10208 122 98.65 10210 124 56.97
4 Checks paid Total $ 298.23
Daily Ledger Balance
Data ted erBetance Date Ledger Balance
12130-12 $ 31,079.48 122-123 $ 128,112.37
113.1115 31,305.33 124-1131 127,971-98
1/16-121 118,220.15
Item C2-5
LAIF Regular Monthly Statement Page I of I
Local Agency Inver et Fund
P.O.Bx 942M
So
acrament1
o,CA 94209-0001 .treasurer- q,-q,-% MIN-JAIMAIE
(916)653-3001 February 12,2018
RANCHO OA PUBLIC LIBRARY
FOUNDATION
TREASURER EMIA&yersat Manibly Milds
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA,CA 91729 Account Number:
Trn Tyjg�Definitions January Will Suacment
Effective Transaction Tran Confirm
Date Date Type Number Authorized Caller Amount
U12/2018 l/lInOIS QRD 1559588 SYSTEM 4,377.22
Account SumMM
Total Deposit: 4,377.22 Beginning Balance: 1,416,798.09
Total Withdrawal. O.GD Ending Balance: 1.421,175,31
https://Iaif-ms.treasurer.ca.gov/RegularStater Item C2-6 2/12/2018
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12900002120 12900004512 12900004907
Sales Tax Library Card/ Friends of the Library
12900004312 Merchandise Sales 12900004908
Fines and Fees 12900004515 Public Library
12900004312 Information Services Foundation
Bookmobile Income
Fines and Fees 12900004570
Photocopy Income
Item C2-7
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J900004410 12900004740
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12900004312 Merchandise Sales 12900004908
Fines and Fees 12900004515 Public Library
12900004312 Information Servicti
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Item C2-8
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12900004312 MerchandiseI 12900004908
Fines 12900004515 Public
12900004312 In ti sFoundation
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Item C2-13
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STAFF REPORT " = .
Date: March 5, 2018 ANCHO
UAMOGA
To: Rancho Cucamonga Library Foundation Board
From: Julie A. Sowles, Library Director
Initiated By: Dianna Lee, Community Partnerships Coordinator
Subject: CONSIDERATION AND DISCUSSION REGARDING SECOND STORY
FUNDRAISING
RECOMMENDATION:
No recommendation. For information only.
BACKGROUND;
The Second Story Donor/'Prospect Contact & Action Report presented last month was updated and sent
out to all Foundation members.
The Silent Phase City-wide Master List was updated, reviewed and approved during the last month and
was emailed to Foundation members. Thank you to those members who have contacted Dianna Lee with
updates and changes. If additional changes are needed please let her know as soon as possible.
We have applied for a grant with Wells Fargo and will be inviting their representatives out for a tour of the
Second Story as soon as it is deemed appropriate.
The Library Foundation Donor History List was created and emailed to Foundation members.This list can
be used to revisit donors who are already `friends and family' of the Library. This list can also generate
potentially larger sustaining contributions, and/or enlist new campaign volunteers, committee or board
members. It is possible that many on this list may be unaware of the Second Story project; making your
initial contact exciting and newsworthy. Let Dianna Lee know who you plan to contact, so these names
can be added to our master ask list.
A Second Story Campaigner refresher training date has been set for March 27, 2018 at 5:30 pm. We will
be reviewing all the new materials, revisiting the mechanics of our campaign and taking some time to
practice the skills learned. All campaigners, board members and volunteers are encouraged to attend.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not applicable.
ATTACHMENTS:
None.
Item E1-1
RANCHO CUCAMONGA
PUBLIC LIBRARY FOUNDATION BUDGET
FY 2017-2018 BUDGET
50%Remaining
2017-2018 YTD
REVENUES
Rental Income $16,800 $3,026
Interest Earned $5,000 $11,697
Personal Donations (incl. direct mail campaign) $5,000 $5
PAB &Arch Snack Machine $98
Siane Donation Box $288
Other Events (TDF, Big Give, etc.) $15,000 $5,970
Corporate Grants $5,000
Better World Books $191
C Comm Fd (McNay Fund) $55
Play and Learn Island""Revenue $20,000
Second Story Campaign $36,265
Revenue Totals $66,800 $57,596
TOTAL FOUNDATION REVENUES $66,800 $57,596
REMAINING
2017-2018 YTD BUDGET
OPERATIONAL EXPENSES
Conference for Boardmembers $1,000 $1,000
Board Expenses $1,000 $298 $702
Insurance $1,041 $1,041
Board Training/Strategic Planning $2,000 $1,775 $225
Major Direct Mail Piece $7,000 $7,000
Annual Calendar $15,000 $15,000
Publicity $2,000 $2,000
Del Mar Apt 5 Utlities $190
Tax Preparation $1,000 $2,062 ($1,062)
Library Programming Incentives $1,000 $1,000
Gyroscope Contract $26,500 $26,500 0
OPE TIL EXPENSES SUB TOTAL 1$67,641 $30,825 $26,908
EVENTS
2nd Story Campaign Related Events $6,000 $3,633 $2,367
EVENTS SUB TOTAL $6,000 $3,633 $2,367
TOTAL OPERATIONAL EXPENDITURES 63 541 $34,458 $J,530
DONATIONS TO LIBRARY
Adult Literacy $10,000 $10,000
Children's/Special Programs $5,000 $5,000
Cultural Arts Events $15,000 $15,000
Professional Development $5,000 $5,000
Innovation Fund $5,000 $5,000
Matching for Library Grants $15,000 $15,000
Fund Development Coordinator $25,000 $25,000 $0
Exhibit Rental $40,000 $40,000
DONATIONS TO LIBRARY SUB TOTAL $120,000 $25,000 $95,000
TOTAL FOUNDATION EXPENDITURES 183 541 159,468
REMAINING FOUNDATION EXPENDITURES $124,083
Item -1
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BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
ARTICLE I - NAME AND ADDRESS
SECTION 1. NAME
The name of this corporation shall bete Rancho Cucamonga Public Library Foundation,
hereinafter referred to as the "Foundation",
SECTION 2.- CHANGE OF ADDRESS
The address of the principal executive office of the Foundation shall be located at the Rancho
Cucamonga Public Library, 7368 Archibald, Rancho Cucamonga, California, or at such other
place as the Board of Directors hereafter may designate by noting the changed address and
effective date below, and such changes of address shall not be deemed an amendment of these
Bylaws:
Dated: .................................................................................................................................................................................................................... 20_
Dated:
ARTICLE 11 - PURPOSES AND LIMITATIONS
SECTION 1: PURPOSE
The purpose of the Foundation is to provide support to:
(a) Aid and assist the Rancho Cucamonga Public Library, hereinafter referred to as the
"library", in any manner which will benefit the Library and its programs and which will
improve its potential to provide service to the citizens of the City of Rancho
Cucamonga.
(b) Undertake any programs or projects which will serve the purpose stated above and are
deemed appropriate and advisable by the Library Director and the duly appointed
members of the Rancho Cucamonga Public Library Board of Trustees;
(c) Operate exclusively for charitable, literary, or educational purposes, including but not
limited to, merchandising and to soliciting and receiving contributions, gifts,
endowments, or bequests in any negotiable form, banking orinvesting the receivables,
and distributing these assets for the benefit of the Library;
(d) Encourage understanding and appreciation of the work of the Rancho Cucamonga
Public Library
Item E4-1
To accomplish these purposes the corporation may receive, of and disburse gifts, bequests,
devises and other funds and may own and maintain or ]case suitable real estate and buildings, and
any personal property is is deerned necessary for these purposes; and to enter into, make and
perform and carry out contracts of any kind for any lawful purpose without limit as to amount.
SECTION 2: LIMITATIONS
The Foundation is organized, and at all times shall be operated, exclusively forte benefit of, to
perform the function of, and to carry out the purposes of, the Library, within the meaning of 509(a)
(3) (A) of the Internal Revenue Code of 1954, as amended, the Regulations thereunder, and the
corresponding provision of any applicable future United States Internal Revenue Law and
Regulations, such Code and Regulations hereinafter collectively referred to as the "Code".
In carrying out such purpose, the Foundation shall not, in any manner, be utilized to discharge the
obligation of the it or Rancho Cucamonga, hereinafter to be referred to as the "City'% The
support, promotion and advancement of the Library afforded by this Foundation is in addition to,
and supplementary to, any budgeting program sponsored by the City.
No part of the Foundation shall inure to the benefit of any private individual, and no part of the
direct or indirect activities of this Foundation shall consist of carrying on propaganda,or otherwise
attempting to influence legislation, or of participating in, or intervening in (including the
publication or distribution of statements), any political campaign on behalf of any candidate for
public office. Notwithstanding any other provision hereof, this Foundation shall not conduct or
carry on any activities not permitted to be conducted or carried on by an organization exempt under
Section 501 (c) (3) of the Code or by an organization contributions to which are deductible under
Section 170 (c) (2) of such Code.
ARTICLE III - SHARES
SECTION 1: SHARES
The corporation shall not have or issue shares of stock and shall declare no dividends.
ARTICLE IV - MEETINGS
SECTION le BROWN ACT REQUIREMENTS
All meetings, regular and special shall be notified, posted and conducted in every way consistent
with the requirements set forth in the Brown Act,
SECTION 2: QUORUM
A majority of the actual number of directors constitutes a quorum.
Item E4-2
SECTION 3: REGULAR MEETINGS
Annual Meeting of the Foundation. The Board shall conduct an annual meeting in the month of
June for all members of the Foundation. Held at such time and place designated by the Board, at
a minimum,the Board sial I present a summary of the events and activities of the year, a Treasurer's
report oft e receipts,expenditures,and state of the monies and property of the Foundation, present
and adopt a budget for the upcoming fiscal year and elect the officers of the Board for the ensuing
year.
Other Regular Meetings. he regular meetings of the Board of Directors shall be held each
month on a day and time agreed upon by the Board of Directors then scaled.
SECTION 4: SPECIAL MEETINGS
Authority to all. Special meetings of the Board of Directors for any purpose may be called at
any time by the President, the Vice President or any two directors.
Notice. Written notice, stating the time and place orpo
r any special meeting and its puse shall be
4�
given tea each member of the Board at least four days before such meeting.
Action Without Meeting. Any action required or permitted to be taken by the Board of Directors
may be taken without a meeting, if all members of the Board, individually or collectively, consent
in writing tothat action. Such action by written consent shall have the same force and effect as a
unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the
minutes of the proceedings of the Board.
ARTICLE V - BOARD OF DIRECTORS
SECTION 1: POWERS
Authority. The decisions and acts of a majority of the members of the Board of Directors qualified
and serving shall constitute an exercise of the Foundation powers and discretions conferred upon
the Board of Directors and the decisions and acts of such majority of the Board of Directors shall
constitute and be taken as the decisions and acts oft e entire Board of Directors.
Rules of Procedure. The Board of Directors may adopt rules of procedures which shall not be
inconsistent with the terms of this Foundation.
Amending of Bylaws. A simple majority of the Board may amend the Bylaws at any meeting.
However, no such amendment or modification shall alter the intention oft Donors that this
Foundation be operated exclusively for charitable, literary and educational purposes, and in a
manner which shall make this Foundation tax exempt and the donations to it deductible from
taxable income tothe extent allowed by the provisions of the Code and othera licable legislation
and regulations as they now exist or as they may hereafter be amended. Every amendment or
Item E4-3
modification ofthese bylaws shall be in writing, shall be signed by a majority oft Board of
Directors then serving and shall be delivered to each of the members of the Board then in office
and tothe Investment Trustee then in office.
SECTION 2: NUMBER
The total number constituting the Board of Directors shall be no less than 9 7 and no more than
21.
The Library Director shall serve as an ex officio member of the Board.
SECTION 3: QUALIF[CATIONS OF DIRECTORS
The members of the Board of Directors shall be filled by individuals through an application and
selection process and must be appointed by the City Council.
SECTION 4: TERMS
The terms shall be four (4) years. The initial terms of office for board members may be less than
four years sothat terms are staggered so that all board members would not be up for appointment
or reappointment in the same year.
SECTION 5: VACANCIES
All vacancies occurring because of the expiration of terms or for other reasons will be filled by the
appointing body.
SECTION 6: REMOVAL OF DIRECTORS
Directors missing three consecutive meetings, without good cause, may be replaced by a majority
vote of the remaining Directors on the Board and the appointing body asked to appoint a new
candidate tote Board.
Any Director of the Library Foundation may be removed at any time by a majority vote ofthe
entire City Council without cause.
SECTION 7. CHANGES IN BOARD OF DIRECTORS
Any change in the number and qualifications of members of the Board of Directors shall be made
only by amendment tothese Bylaws.
SECTIONS. STATEMENT OF NON-LtABILITY
No Investment Trustee or member of the Board of Directors shall be answerable for loss in
investments made in good faith. No Investment Trustee or member of the Board of Directors shall
be liable for the acts oro issio s of any other member of the Board, or of any accountant, agent,
counsel or custodian selected with reasonable care. Each Investment Trustee or member of the
Item E4-4
Board shall be fully protected in acting upon any instrument, certificate, or paper, believed by
him/her to be genuine and to be signed or presented by the proper person or persons and no
Investment Trustee or member of the Board shall be under any duty to make any investigation or
inquiry as to any statement contained in any such writing but may accept the same as conclusive
evidence of the truth and accuracy of the statement therein contained.
SECTION 9. COMPENSATION AND EXPENSES
Compensation. The Board of Directors shall serve without compensation in pursuit of their regular
r"
duties. However, Directors and members of committees may receive compensation, if any, for
their services and such reimbursement of expenses, as may be determined by resolution of the
Board of Directors to be just and reasonable.
ARTICLE VI - OFFICERS
SECTION 1. NUMBER OF OFFICERS
The Board shall elect a President, Vice President and a Secretary at the annual meeting. The
President may appoint officers if an office becomes vacant prior to the annual meeting.
SECTION 2. TERM OF OFFICE
Their terms of office are one year. Officers may serve additional terms if voted upon by a
supermajority or the members.
SECTION 3, REMOVAL OF OFFICERS
Officers may be removed from office with or without cause by a majority of the Foundation Board
at any meeting.
SECTION 4. DUTIES OF THE PRESIDENT
The President shall preside at all meetings of the Board and have responsibility for general
supervision of its activities.
The President, with assistance from the Library Director and the Investment Trustee, shall present
a budget for approval of the Board at the annual meeting.
SECTION 5. DUTIES OF THE VICE PRESIDENT
The Vice President shall preside at meetings in the absence of the President.
SECTION 6. DUTIES OF THE SECRETARY
Item E4-5
The Secretary shall present and execute minutes.
ARTICLE VII - COMMITTEES
SECTION
1® COMMITTEES OF DIRECTORS
The Board of Directors may, by resolution adopted by a majority of the directors then in office,
desi'a'nate one or more committees,each consisting of two or more directors, to serve at the pleasure
Of the Board.
Such committees may consist of persons who are not also members oft e board. These additional
committees shall act in an advisory capacity only tote board and shall be clearly titled as
"advisory" committees.
By a majority vote of its members then in office, the Board may at any time revoke or modify any
or all of the authority so delegated, increase or decrease but not below two (2) the number of its
members, and fill vacancies therein from the members of the Board. The Committee shall keep
regular minutes of its proceedings, cause the to be riled with the corporate records and report the
same to the board from time to time as the board may require.
SECTION 2: EXECUTIVE COMMITTEE
At the discretion of the Board, an Executive Committee may be established by the Board. If so
established itshall be chaired byte President, shall consist of the President, Vice President,
Secretary, and immediate past-President if immediate past-President is not holding another office.
The Executive committee shall have the power to act between meetings of the entire Board, to
make recommendations to the Board, to pay bills, answer legal and taxing authority
correspondence, and to accept gifts, bequeaths, endowments, and donations less than $50,000.
Authority remains with the Board and any interim action must be ratified by the Board at its next
meeting.
The Executive Committee, tote extent provided in the resolution of the Board, shall have all the
authority of the Board, except that no committee, regardless of board resolution, may:
(a) Take any final action on matters which, under the Nonprofit Corporation Law of
California, requires approval oft e entire Board;
(b) Fill vacancies on the Board of Directors ori any committee;
(c) Amend or repeal Bylaws or adopt new Bylaws;
(d) Amend or repeal any resolution of the Board of Directors which by its express terms is not
so amendable nor repealable;
(e) Appoint any other committees of the Board of Directors or the members of these
committees;
(f) Approve any transaction (a) to which the corporation is a party and one or more ofthe
directors have a material financial interest; or(b) between the corporation and one or more
Item E4-6
of its directors or between the corporation or any person in which one or more of its
directors have a material financial interest.
By a majority vote of its members then in office, the Board may ata time revoke or modify any
or all of the authority so delegated, increase or decrease but not below two (2) ten umber of its
members. The Executive Committee shall keep regular minutes of its proceedings, cause them to
be filed with the corporate records and report the same tote board from time to time as the board
may require.
ARTICLE VIII - USE OF THE FOUNDATION
SECTION 1. POWERS OF THE BOARD
The Board of Directors shall have power to apply the Foundation for the purposes set forth in
Article 11. In furtherance thereof, the Board of Directors shall have the power and authority and is
directed to distribute the distributable income of the Foundation as they may determine, tothe uses
and purposes set forth in Article 11.
SECTION 2. DEFINITION OF DISTRIBUTABLE INCOME
Unless the restricted donation provides otherwise, as used in Section 1, "distributable income"
means the total holdings of the Foundation, principle and interest, less $2,500 which will serve as
the minimum holding of the Foundation.
ARTICLE IX - EXECUTION OF INSTRUMENTS, INVESTMENTS, DEPOSITS AND
DONATIONS
SECTION 1. EXECUTION OF INSTRUMENTS
The Board of Directors,except as otherwise provided inthese Bylaws, may by resolution authorize
any officer or agent of the corporation to enter into any contract or execute and deliver any
instrument in the name of and on behalf of the corporation, and such authority may be general or
confined to specific instances.
SECTION 2. INVESTMENTS
Investment Trustee. The Finance Director of the it of Rancho Cucamonga shall serve as the
Investment Trustee forte Foundation. He/she shall have the powers and authority set out in
Section 2.
Powers and duties oft a investment trustee. The powers oft e Investment Trustee shall be limited
to investment of the Foundation property and shall have the following discretionary powers:
Item E4-7
(a) To of the principal and all money or property given tote Trustee to invest and
reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires its
retention and/or use for a specific project.
(b) To invest and reinvest the principal and undistributed income of the Foundation funds
on deposit with the Trustee in such property, real, personal or mixed and in such manner as it shall
deem proper forte growth of capital and the production of income, and from time to time to
change investments as he/she shall deem advisable; to invest in or retain any stocks, shares,bonds,
notes, obligations, or personal or real property bonds, notes, obligations, or personal or real
property(including without limitation any interest in oro li ations of any corporation,association,
business trust, investment trust, common trust fund or investment company) although some or all
of the property so acquired or retained is of a kind or size which but for this express authority
of not be considered proper and although all of the Foundation funds are invested inthe
securities of one company. No principal or income,however,shall be loaned,directly or indirectly,
to the Investment Trustee or any member of the Board or to anyone else, corporate or otherwise,
who has at any time made a contribution tothis Foundation, nor to anyone except on the basis of
an adequate interest area with adequate security.
(c) To sell, lease, or exchange any personal, mixed, or real property, at public auction or
by private contact, for such consideration and on such terms as to credit or otherwise, and to make
such contracts and enter into such undertakings relating tote Foundation property, as it considers
advisable, whether or not such leases or contracts may extend beyond the duration ofthe
Foundation.
(d) To borrow money for such periods, at such rates of interest, and upon such terms as it
considers advisable, and as security for such loans to mortgage or pledge any real or personal
property with or without power of sale; to acquire or of any real or personal property, subject to
any mortgage or of any real or personal property, subject to any mortgage or pledge on or of
property acquired or held by this Foundation.
(e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases,
covenants, contracts, promissory notes, releases, and other instruments, sealed or unseated,
incident to any transaction in which it engages.
(f) To vote, to give proxies, to participate in the reorganization, merger or consolidation
of any concern or in the reorganization, merger or consolidation of any concern or in the sale,
lease, disposition, or distribution of its assets; to join with other security holders in acting through
a committee, depositary, voting trustees, or otherwise and inthis connection to delegate authority
to such committee, depositary, ortrustees and to deposit securities with them or transfer securities
to them; to pay assessments levied on securities or to exercise subscription rights in respect of
securities.
(g) To of Foundation property without indication off ciar capacity but only in the
name of a registered nominee, provided the Foundation property is at all times identified as such
on the books of the Foundation fund; to keep any or all of the Foundation property or funds in any
place or places in the United States of America.
Item E4-8
SECTION 3. CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the Board of Directors, or as
otherwise required by law, checks, drafts, promissory notes, orders forte payment of money, and
other evidence of indebtedness of the corporation shall be signed by the Investment Trustee or
his/her agent and the signature of either the President or the Vice President.
SECTION 4. DEPOSITS
All funds of the corporation shall be deposited from time to time tothe credit oft e corporation in
such banks, trust companies or other depositories as the Investment Trustee selects.
SECTION 5. ACCEPTANCE OF DONATIONS
General Donations. The Board of Directors may receive donations from the Donors or from any
other source in cash or in other property acceptable tote . All donations so received shall be
deposited with an Investment Trustee by the Board of Directors and thereafter held, managed,
administered and disposed of by the Investment Trustee and the Board of Directors pursuant tothe
terms of the Agreement.
Restricted Use Donations. The Board of Directors may accept donations is restrict their uses
and purposes, provided such restrictions are within the uses and purposes set forth in Article 11,
and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise
specifically required,the Board of Directors may mingle such restricted donations with other assets
of the Foundation.
ARTICLE X - CORPORATE RECORDS AND REPORTS
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep at its principal office:
(a) Minutes of all meetings of directors and of committees of the board, indicating the time
and place of holding such meetings, whether regular orspecial, how called, the notice
given, and the names of those present and the proceedings thereof;
(b) A copy of the corporation's Articles of Incorporation and Bylaws as amended to date,
which shall be open to inspection by the members, if any, of the corporation at all
reasonable times during office hours.
The corporation shall keep at the office of the Investment Trustee:
(a) Adequate and correct books and records of account, including accounts of its properties
and business transactions and accounts of its assets, liabilities, receipts, disbursements,
gains and losses;
SECTION 2. DIRECTORS' INSPECTION RIGHTS
Item E4-9
Every director shall have the absolute right at any reasonable time to inspect and copy all books,
records and documents of every kind.
SECTION 3. REGULAR ACCOUNTING REPORTS
The Investment Trustee shall render an accounting of the investment transactions concerning the
Foundation tote Board of Directors at least annually. No person ore ity other than the Board
of Directors may require an accounting or bring any action against the Investment Trustees with
respect to the Foundation. The Investment Trustee may at any time initiate legal action or
proceedings forte settlement of its accounts and, except as otherwise required by law, the only
necessary party defendant to such action or proceedings shall bete Board of Directors.
SECTION 4. ANNUAL REPORT
The Board of Directors shall make a report annually of its uses of the Foundation and shall
distribute copies thereof to all members at the regular annual meeting held in June.
ARTICLE XI FISCAL YEAR
The fiscal year of the Foundation shall be from July I through June 30th.
ARTICLE XII - TERM OF FOUNDATION
SECTION 1. TERM OF THE FOUNDATION
The Foundation shall continue in perpetuity; it may however, at any time be dissolved and the
assets distributed with the assent of two-thirds oft Board of Directors, the Library Board of
Trustees and the Rancho Cucamonga it Council.
SECTION 2. DISSOLUTION
Upon any such dissolution, the assets of this Foundation shall revert tote City of Rancho
Cucamonga, to be distributed exclusively for such purpose or purposes, as are consistent with the
purpose of the Foundation.
ARTICLE XIII - AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
Item E4-10
Subject to any provision of law applicable tothe amendment of Bylaws of public benefit nonprofit
corporation, these Bylaws, ora y of them, may be altered, amended, or repealed and new Bylaws
shall be adopted by assent of at least two thirds majority approval of the Board of Directors.
ARTICLE XIV—AMENDMENT OF ARTICLES
SECTION 1. AMENDMENT OF ARTICLES
Any amendment of the Articles of Incorporation may be adopted by approval of the Board of
Directors.
SECTION 2. CERTAIN AMENDMENTS
Notwithstanding teabove sections oft is Article, this corporation shall not amend its Articles of
Incorporation to alter any statement which appears in the original Articles of Incorporation oft e
names and addresses oft first directors oft is corporation, nor the name and address of its initial
agent,except to correct an error in such statement or to delete such statement after the corporation
has filed a "statement by a Domestic Non-Profit Corporation" pursuant to Section 6210 of the
California Nonprofit Corporation Law.
Item E4-11
ARTICLES OF INCORPORATION OF THE RANCHO CUCAMONGA PUBLIC
LIBRARY FOUNDATION
I
The name oft is corporation is the Rancho Cucamonga Public Library Foundation.
1I
A. This corporation is a nonprofit public benefit corporation and is not organized for the
private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law
for charitable purposes.
B. The specific purpose of this corporation is to lessen the burdens of government of the City
of Rancho Cucamonga by assisting the Rancho Cucamonga public Library in improving the
quality of library services tothe citizens of the it of Rancho Cucamonga.
III
The name and address in the State of California ofthis corporation's initial agent for service of
process is: Robert Karatsu, 7368 Archibald, Rancho Cucamonga CA 91730.
IV
A. This corporation is organized and operated exclusively for Library purposes within the
meaning of Section 501 (c) (3) of the Internal Revenue Code.
B. No substantial part of the activities of this corporation shall consist of carrying on
propaganda or otherwise attempting to influence legislation and the corporation shall not
participate or intervene in any political campaign (including the publishing or distribution of
statements) on behalf of any candidate for public office.
C. Not withstanding any other provision of these articles, the corporation shall not carry on
any other activities not permitted to be carried on [a] by a corporation exempt from Federal income
tax under section 501 (c) (3)oft a Internal Revenue Code of 1986 [ort a corresponding provision
of any future United States Internal Revenue law] orb by a corporation contributions to which
are deductible under section 170 (c) (2) of the Internal Revenue Code oft [or corresponding
provision of any future United States Internal Revenue law].
V
The property of this corporation is irrevocably dedicated to Rancho Cucamonga Public Library
purposes and no part oft a net income or assets oft is corporation shall ever inure tote benefit
of any director, officer, or member thereof or tote benefit of any private person. Upon the
dissolution or winding up of the corporation, its assets remaining after payment, or provision for
payment, of all debts and liabilities ofthis corporation shall be distributed tote it of Rancho
Item E4-12
Cucamonga-exclusively for public library purposes.
- „
Date
(Signature.� � Incorporator) ... ...,. ,.,.. ., ..... . . __ ...�,.�
f
(Type name of Incorporator)
1 hereby declare that I am the person who executed the foregoing Articles of Incorporation, which
execution is my act and deed.
(Signature of Incorporator)
Item E4-13
Absenteeism See Board of Directors: Executive Committee
Removal of Directors Duties of...................................................7
Accounting Reports I I Limitations of Authority..........................7
Action Without Meeting See Meetings: Minutes....................................................7
Written Consent Fiscal Year 11
Address Friends of the Library
Change of.................................................1 Representation on the Foundation ...........4
Principal Address of the Foundation Inspection Rights See Board of
Annual Report 11 Directors: Inspection Rights
Articles of Incorporation 10, 13 Investment Trustee 6
Amendment............................................12 Powers and Duties .......................8, 10, 11
Initial Agent for Service of Process.......13 Investments See Investment Trustee
Board of Directors Liability See Board of Directors:
Appointed by ...........................................4 Liability
Compensation ..........................................5 Library Board of Trustees I
Duties.....................................................I I Representation on the Foundation ...........4
Inspection Rights ...................................10 Library Director 1, 6
Liability....................................................5 Ex Officio ................................................4
Number....................................................4 Limitations 2
Power.......................................................3 Loans to Trustees
Powers......................................................8 Prohibition Against..................................9
Qualifications...........................................4 Meetings
Reimbursement........................................5 Annual......................................................3
Removal of Directors...............................5 Minutes..................................................1
Terms.......................................................4 Notice.......................................................3
Vacancies.................................................5 Quorum....................................................3
Brown Act See Meetings: Brown Act Regular.....................................................3
Requirements Special......................................................3
Budget6 Written Consent.......................................3
Bylaws 10 Minimum Holding 8
Amendments......................................4, 11 Officers
Checks and Notes use for Removal ..................................6
Signatures Required...............................10 Duties of........................ ..........—.............6
City, Responsibility of 2 Number of................................................6
Committees Terms of Office........................................6
Advisory Members ..................................6 Political Campaigns 2, 13
Executive .........See Executive Committee Purpose 1
Membership of.........................................6 Quorum See Meetings: Quorum
Minutes....................................................7 Real Estate 2, 9
Contracts 2 Rules of Procedure 4
Corporate Records 10 Shares 2
Dissolution 10, 11 Term of the Foundation See
Distributable Income 8 Dissolution
Donations Treasurer
General...................................................1 Reports.....................................................3
Restricted...............................................10
RECORD OF BYLAWS AMENDMENTS
Item E4-14
Amended May 6, 2013
Approved by:
President Ruth Leal
Vice President Teresa Akahoshi
Secretary Tina Gilfry
Jackie Amsler
Rebecca Davies
David Gonzalez
Leslie May
Christian Nelson
Heidi Soehnel
at Sommer
Darren Vilardo
Chris White
Item E4-15