HomeMy WebLinkAbout2018/07/16 - Agenda Packet - Library Foundation Board 'tea l
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JULY 16, 2018
LIBRARY FOUNDATION BOARD AGENDA
SPECIAL MEETING
TRI-COMMUNITIES ROOM
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristine Scott Board Member, Rebecca Davies
Vice President, David Gonzalez Board Member, Pam Easter
Secretary, Tina Gilfry Board Member, Ruth Leal
Board Member, Teresa Akahoshi Board Member, Heidi Soehnel
Board Member, Noelia Chapa
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Foundation Board on
any item listed on the agenda. State law prohibits the Library Foundation Board from
addressing any issue not previously included on the Agenda. The Board may receive
testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by
the Chair, depending upon the number of individual Members of the audience. This is a
professional businessmeeting and courtesy and decorum are expected. Please refrain from
any debate between audience and speaker, making loud noises or engaging in any activity
which might be disruptive to the decorum of the meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial.They
will be acted upon by the Library Foundation Board at one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
C1. Consideration to approve the Minutes of June 4, 2018.
C2. Consideration to approve Library Foundation Treasurer's Report of May 2018.
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President may
open the meeting for public input.
JULY 16, 2018
LIBRARY FOUNDATION BOARD AGENDA
SPECIAL MEETING
D1. Consideration and discussion regarding the Library Status.The oral report will be presented
by Julie A. Sowles, Library Director.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library
Director.
E. BOARD BUSINESS
The following items have been requested by the Library Foundation Board for discussion.
They are not public hearing items, although the President may open the meeting for public
input.
E1. Consideration and discussion regarding Second Story Fundraising. The Staff Report will be
presented by Dianna Lee, Community Partnerships Coordinator.
E2. Election of Secretary— Rancho Cucamonga Library Foundation Board Secretary.
E3. Consideration and discussion regarding drafts of new policies: Confidentiality Policy, Conflict
of Interest Policy, Conflict of Interest Disclosure Statement, Corporate Support Policy, Donor
Privacy Policy, Gift Acceptance Policy, Gifts-In-Kind Policy, and Gift Policy and Disclosure
Form. The oral report will be presented by Noelia Chapa.
E4. Consideration and discussion regarding strategic planning and goals for Foundation Board.
The oral report will be presented by Julie A. Sowles, Library Director.
Continued from June 4, 2018.
E5. Consideration and discussion regarding the Lewis apartment. The oral report will be
presented by Julie A. Sowles, Library Director.
E6. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah.
E7. SUB-COMMITTEE UPDATES.
E8. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Foundation Board to identify the items they wish to discuss at
the next meeting.These items will not be discussed at this meeting,only identified for the next
meeting.
Page 2 of 3
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JULY 165 2018 "
LIBRARY FOUNDATION BOARD AGENDA
SPECIAL MEETING
G. ADJOURNMENT
I,Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga,or my
designee, hereby certify that a true,accurate copy of the foregoing agenda was posted on day,
Monday, July 09, 2018, seventy-two (72) hours prior to the meeting per Government Code
54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Administrative Secretary
City of Rancho Cucamonga
Mission Statement
The Rancho Cucamonga Library Foundation supports the Rancho Cucamonga Public Library's innovative
programs and services. We believe the Library is the cornerstone of lifelong learning throughout our community
and region by transforming Knowledge, imagination, and discovery.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(949)477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
STAFF REPORT µ`
LIBRARY SERVICES DEP_,RYNIEN'Ti
RANCHO
Date: July 16, 2018 UCAMONGA
To: Rancho Cucamonga Library Foundation Board
From: Julie A. Sowles, Library Director e
Subject: APPROVAL OF MINUTES
RECOMMENDATION:
Approval of the minutes of the regular meeting of June 4, 2018.
BACKGROUND:
Attached,please find the minutes for the regular meeting of the Library Foundation Board taken and
compiled by Library Technician,Carol Durkel for Administrative Secretary, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
,COUNCIL GOAL(S) ADDRESSED
Not Applicable.
ATTACHMENTS:
Attachment 1 —June 4, 2018 Minutes
Item C1-1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, June 4, 2018, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:03 p,m. Present were Members Akahoshi, Davies, Easter, Gonzalez, Scott and Soehnel.
Also present were Mary Hannah, Library Foundation Board Liaison, Julie A. Sowles, Library
Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager
(arrived at 6:10p ), Dianna Lee, Community Partnerships Coordinator and Carol Durkel, Library
Technician,
B. COMMUNICATIONS FROM THE PUBLIC
None were presented,
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of May 7, 2018.
MOTIoved by Member Soehn6 to approve the minutes of May 7, 2018, seconded by
Member Easter, motion carried, 6-0-2 (with Gilfry and Leal absent)-
C2, Consideration to approve Library Foundation Treasurer's Report of April 2018,
MOTION- Moved by Member Sohne) to approve the Library Foundation Treasurer's Report of
April 2018, seconded by Member Davies, motion carried, 6-0-2 (with Gilfry and Leal absent).
Q. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status. The oral report will be
presented by Julie Sowles, Library Director,
Julie A Sowles, Library Director, thanked those members who helped staff the Star Wars Day
Foundation booth on May 26, 201 S. Library Director, Sowles stated it was a successful event with
1,000 more people in attendance this year, There was mention of consideration of child safe toys
for future giveaways as well as ways of limiting distributions of free books in order to allow for
more families to receive them. Director Sowles said a stamping system might be used in the future
to ensure only one book per child is distributed.
Library Director Sowles reported she attended the Association of Children's Museums (ACM)
conference in Raleigh. She toured three children's museums during the conference and attended
a round table discussion about fundraising. She was pleased to report how well our fundraising
Item C1—2
Library Foundation Board Minutes
June 4, 2018
Page 2
efforts are organized and codified when compared to other well-est blished institutions who were
at the conference.
Teresa Akahoshi, Board Member also shared her experiences at the Seattle Children's Museum.
Julie A. Sowles, Library Director stated the Library Foundation apartment lost its tenant but has
another interested potential renter.
Library Director Sowl reported she met with the City Council Library subcommittee about the
Library Foundation Board recommendation of the recruitment of Noelia as for a full four-year
term. She stated Council Member Williams who was familiar with Noelia from the Rotary was very
excited about herr cruit et. They should be making the recommendation to the City Council at
the June 20, 2018 Meeting.
Library Foundation Board Members Pam Easter and Heidi Soehnel are ending their terms as
Board members in June but would like to continue. Now that the Foundation has a recruitment
subcommittee in place, the City Clerk only requires an email confirming the recommendation for
the to continue for another term without of to a full recruitment. In order to expedite the
process, a vote was taken.
MOTION: Moved by President Scott to reappoint Board Members Easter and Soehnel to another
term, seconded by Member Davies, motion carried 6-0-2 (with Gilfry and Leal absent).
Library Director Sowles reported that she, Brian Sternberg, Assistant Library Director, Dianna
Lee, Community Partnerships Coordinator and Wess Garcia, Programming Coordinator, have
been working with Victoria Gardens (VG) on their interest in donating to the Second Story.Victoria
Gardens indicated that they were interested in looking at options that included naming rights for
a space on the second floor, but also would like to look at having more exposure of the Library
through outdoor programming options.
Director Sowl stated that Library staff presented VG with a few potential naming/donor options
to present to their corporate owners for approval. These included the Workshop, Conversation
Climber, Ticketing and The Presenter naming options ranging in price from $125,000 to
$250,000.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Brian Sternberg, Assistant Library Director stated the Summer Reading Program officially began
June 4, 2018. There are a few Adult programs every week as listed on the monthly calendar as
well as online. Some of the highlights include an Adult Storytime and the World of Online Shopping
- a technology class at the Archibald Library.
Assistant Library Director Sternberg stated teens will also have weekly programs including a
Cosplay Literature Convention and Travel Tips for the Future. The Finale will be held on July 20,
2018 at the Archibald Library. Children's Summer Reading program weekly performances and
guidelines are listed in the handout, with the Finale taking place on July 28, 2018.
Ruth Leal, Board Member arrived at 6:22 p.m.
Brian Sternberg, Assistant Library Director stated himself, Julie Sowls, Library Director and
ItemC1-3
Library Foundation Board Minutes
June 4, 2018
Page 3
Wess Garcia, Programming Coordinator, have been working on a Second Story Fee Schedule
for Rentals for Second Story rooms. Using pricing guidelines established by the Community
Services Department as a base and creating a cost analysis taking into account rental and staff
time, the rate of depreciation for the building, depreciation and replacement of
equipment/materials needs, they have developed a Fee Schedule which is up for approval this
week at the Council Meeting and if approved would take effect July 1, 2018.
Library Director Sowles stated the Fee Schedule created by Brian Sternberg and Wess Garcia
was so thorough, the City Manager had asked other departments to review their rates using the
same data sources.
E. BOARD BUSINESS
El. Consideration and discussion regarding Second Story Fundraising, The Staff Report will
be presented by Dianna Lee, Community Partnerships Coordinator.
Dianna Lee, Community Partnerships Coordinator, suggested members use the Second Story
programming flyers they received as a means to reconnect with their prospects to remind them
that we are still fundraising and to illustrate how the space is currently being used.
Coordinator Lee gave an update on the Cucamonga Valley Water District (C D) presentation.
Director Julie Sowles and Dianna Lee will be meeting to work on blending our presentation within
CVWD's presentation timeline and guidelines, then will meet with the Foundation presentation
team to finalize details for the presentation on June 26, 2018.
Dianna Lee, Community Partnerships Coordinator, mentioned the Quakes Sky Box event, which
will be discussed by Board Member Easter, will be another opportunity to contact prospects.
Coordinator Lee reported there was a Second Story Campaign meeting prior to this Foundation
meeting. The Subcommittee met with the volunteer campaign members to update them on our
recent fundraising successes. Volunteer Subcommittee members in attendance were Ryan
Hutchison and Ray Wimberley, those not in attendance will be contacted individually.
Dianna Lee, Community Partnerships Coordinator, stated staff are working on a contract
(invoicelagreement) with the City attorney and City Manager's Office in the range of $1,000 to
$15,000 comparable to what Community Services is using for their sponsorships. This legal
document was requested by C for their donation which they plan to split into three equal
payments.
Coordinator Lee called attention to the handout she distributed to show what's still available for
the Fundraising Campaign. She updated the Board on recent donations for Book Nooks or Early
Childhood Areas which haven't been finalized. She had specific explanations about General
Donations and the Sponsorship Levels available noting the examples shown on the handout for
donor recognition.
E2. Consideration and discussion regarding Library Foundation Board Member Commitment
Description document. The oral report will be presented by Rebecca Davies, Board Member,
Continued from May 7, 2018.
Item C1—4
Library Foundation Board Minutes
June 4, 2018
Page 4
Rebecca Davies, Board Member reviewed the document with the Board and asked for any further
questions or comments.
MOTION: Moved by President Scott to adopt the Foundation Board Member Commitment
Description, seconded by Board Member Davies, motion carried 7-0-1 (with Gilfry absent).
Copies to sign will be available at the next meeting.
E3. Consideration and discussion regarding Library Foundation Bylaws revision. The oral
report will be presented by Pamela Easter, Board Member.
Pam Easter, Board Member stated the Bylaws attached in the agenda packet were edited,
reviewed and revised by Board Members Davies, Easter and Soehnel, Library Foundation Board
Liaison Hannah and Noelia Chap a and further reviewed by the it Attorney and in due time by
the Finance Department.
Rebecca Davies, Board Member asked why the Article was not dated.
Mary Hannah, Library Board Liaison stated since it was filed with the State as part of a document,,
the signed section was not included in the official file.
Ruth Leal, Board Member suggested with regard to Article V, Section 1: Powers, Amending of
Bylaws. "A simple majority of the Board...." She out like it to specify a "2/3 majority" rather than
a "simple majority" as currently written in the Bylaws.
MOTION: Moved by Member Leal to approve the Bylaws with the amendment to read: "A 2/3
majority of the Board Members present may amend the Bylaws at any meeting", seconded by
Member Davies, motion carried, 7-0-1 (with Gilfry absent).
A copy of the Bylaws will be circulated at the next meeting to obtain signatures and a final, signed
copy will be distributed to each Member at a future meeting.
E4. Election of Officers — Rancho Cucamonga Library Foundation Board's President, Vice
President and Secretary.
Kristine Scott, President addressed the Board by asking who would be interested to hold a new
position with the Library Foundation Board.
David Gonzalez, Vice President stated Kristine Scott, President has done a great job and should
continue as President.
President Scott asked the Board for any other nominations.
Board Member Davies nominated Board Member So to be Secretary.
The Board decided to postpone the Secretary appointment until Board Member Gilfry is present,
MOTION: Moved by Member Easter to approve Kristin Scott, President and David Gonzalez, Vice
President, to continue for a 1- ar term and to postpone the appointment of Secretary until Board
Member Gilfry is present, seconded by Member hos i, motion carried, 7-0-1 (with Gilfry
absent).
Item C1—5
Library Foundation Board Minutes
June 4, 2018
Page 5
E5. Consideration and discussion regarding strategic planning and goals for Foundation
Board. The oral report will be presented by Julie Sowles, Library Director.
Julie A. Sowles, Library Director asked the Board if they wanted to create a new strategic plan
and a new set of goals.
The Board decided since the document was from 2014 some Board Members were not familiar
with it and requested that they decide after they receive a copy to review it.
The Board requested they receive the Strategic Plan for review 1 week prior to receiving the
Agenda in order to make a decision at the next meeting.
E6. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report presented by Mary
Hann ._
Mary Hannah, Library Foundation Board Liaison stated she attended the Asian Pacific Islander
Cultural Arts Night and wondered if anyone else enjoyed a beautiful evening of music, dance and
fun crafts including making Sushi rolls.
Board Liaison Hannah remarked that new Foundation Board appointee, Noelia Chapa is a
member of the Rotary Club In with Council Member Diane Williams and they had an annual
winetasting fundraiser event at the Chaffey Community Museum of Art which was a lovely event.
Board Liaison Hannah shared her Serving with a Purpose conference experience, calling
attention to examples of some fundraising efforts.
E7. SUB-COMMITTEE UPDATES.
President Scott reported that the Campaign Fundraising Committee has met to update the
Volunteer Campaign members, and to make the aware of the upcoming Quakes Skybox event
and the Fall Lewis Event. The next Subcommittee meeting will be on June 18, 2018.
Board Member Easter updated members on the Quakes Baseball Skybox event on Thursday,
August 16, 2018 at 7:00 p.m.
Board Members Scott, Gonzalez, Easter and Fundraiser Coordinator Lee conferred this was a
great opportunity to invite potential donors to an informal get together.
Board Member Easter reported on the Subcommittee who has worked on the Bylaws is also
working on policies and documents often required of non-profit organizations for grant
applications. Some of these documents include: Conflict of Interest, Confidentiality, Solicitation of
Donations, Donor Privacy, Gift Acceptance and Ethics.
Pam Easter, Board Member stated the Subcommittee has reached out to other non-profits and
library foundations across the country to get feedback and sample documents to help accomplish
this task.
President Scott reminded the Board about the upcoming Lewis fundralser which they need to start
planning. It is set for Sunday, September 30, 2018.
Item C1—6
Library Foundation Board Minutes
June 4, 2018
Page 6
E8. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board ember.)
Board Member Davies thanked the City for the Volunteer Appreciation Event which included a
dinner and the Quakes game. She appreciated the event and the recognition of everyone who
gIves their time, especially the Friends of the Library.
Board Member Akahoshi spoke about attending the Serving with a Purpose event, noting that
some Foundations had millions of dollars in funds available without knowing what to do with it
She looked forward to continuing networking with them.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
Discuss Library Foundation Board Strategic Planning and Goals
Election of office for Library Foundation Board Secretary.
2018/19 Fiscal Year Library Foundation Board Budget
G. ADJOURNMENT
MOTION: Moved by President Kristine Scott to adjourn to Monday, July 9, 2018, seconded by
Board Member Akahoshi, motion carried, 7-0-1 (with Gilfry absent). The meeting adjourned at
7:29 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Carol Durkel for Jennifer al cion
Library Tech
Approved:
Item C 1—7
STAFF REPORT '
M ,
LIBR:IR1"'SERV''ICEs DEPARTMENT
,M.C..,
HO
DATE: July 16, 2018 CUCAMONGA
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director 01cu
SUBJECT: TREASURER'S REPORT— MAY 2018
CASH REPORT BEGINNING MTQ MTQ ENDING
CASH CASH
MU,2018 201EXPENDITURES BALANCE
FUND
General $260664.01 $1,601.04 $1,268.41 2 6
ArchibaldChildren's Books
Endowment 40,000.04
Victoria Gardens Books JQJ25.00 3@125. 0
AltL.itrcy $19400.55 1 4 0,
rec_._Terri Jacobs. Literacy 8 565,70 12M5.70
L4 Learn Isla� 9x972.50 7205
Lola A. Liveggy Trust Account1 @801.97
Innovation Fuad 175@000,00
Moving Forward,Workforce Tech
SkillsEdison 120500.00 12,50 .
oeratinc Reserve Fund 000,00 15a00.00
Second StopL M2,§47.70 $1,000,00 47.7
Unallocated Funds 759®004.00 V5990-0,00
TOTAL 11®482®677.40 2 6[11,04 1 s485,2 .47
Item C2-1
TREASURER'S REPORT— MAY 2018
July 16, 2018
Page 2
LAIF Account $1,426,462.91
Transferred to LAIF Account
LAIF Interest
Union a cccu t $66,920.34
Deposits in Transit $786.00
Less Outstanding Checks $1,878.39
Total Library Foundation o! r s: $1,492,290.86
Revenues: $2,601.04.00
Lewis Apt. 005 $ 1,400.00 General Fund
Better World Books $ 191.62 General Fund
Network for Good $ 9,42 General Fund
Aufbau Corporation $ 1,000.00 Second Story
Expenditures: $1,268.41
Philadelphia Insurance Companies $ 1,041.00 General Fund
Renewal Policy 2018-19
Diana Lee Reimbursement $ 77.41 General Fund
US Bank Credit Card $ 150.00 General Fund
March 27, 2018 Special Workshop Dinner
Total Holdings $ 1,492290.86
Outstanding Library Budget $ 117,931.00
Second Story Campaign Commitment $ 500,000.00
Available Funds $ 875,452.25
ATTACHMENTS:
Attachment 1 — Rancho Cucamonga Public Library Foundation Budget FY2017-2018 Budget
Item C2-2
RANCHO CUCAMONGA
PUBLIC LIBRARY FOUNDATION
FY 2017-2018 BUDGET
2017-2018 YTD
REVENUES
Rental Income $16,800 $7,226
Interest Earned $5,000 $11,697
Personal Donations (incl. direct mail campaign) $5,000 $
PAB &Arch Snack Machine
lane Donation Box $483
Other Events (TDF, Big Give, etc.) $15,000 $7,970
Corporate Grants $5,000
Better World Books $383
RC Comm Fd (McNay Fund) $55
Play and Learn IslnT""Revenue $20,000
Second Story Campaign $38,174
evenue tals J$66,8006 ,092
TOTAL_. FOUNDATION REVENUES $66,80006,092
REMAINING
2017-2018 YTD BUDGET
OPERATIONAL
Conference for Boardmembers $1,000 $1,000
Board Expenses $1,000 $450 $550
Insurance $1,041 $1,041
Board Training/Strategic Planning $2,000 $1,775 $225
Major Direct Mail Piece $7,000 $7,000
Annual Calendar $15,000 $15,000
Publicity $2,000 $2,000
Del Mar Apt.. 5 Utlities $190
Tax Preparation $1,000 $3,103 ($2,103)
Library Programming Incentives $1,000 $1,000
Gyroscope Contract $26,500 $26,500 $0
.OPERATIONAL T L 7,541 J$32,017 1$25,71.3
T
2nd Story Campaign Related vents $6,000 $ „633 $2,367
'EVENTSTOTAL $6,000 $3,633 2,367
TOTAL I AL EXPENDITURES $63,641 $36,661 $28,080
DONATIONS TO LIBRARY
Adult Literacy $10„000 $10,000
Children's/Special Programs $5;000 $1,878 $5,000
Cultural Arts Events $15„000 $6,000 $15,000
Professional Development $5,000 $5,000
Innovation Fund $5,000 $5,000
Matching for Library Grants $15,000 $15,000
Fund Development Coordinator 2 „000 $25,000 $
.Exhibit Rental $40,000 $40,000
IDONATIONS.TO LIBRARYU TTL J$120,000 1$32,878J$95,000
TOTAL ATI ITU 1 541 $68,629
REMAINING U ATION EXPENDITURES $115,012
Item C2-3
STAFF REPORT
LIMARY SERA°IC£5 D�`R,-1R1-,%11.\,`�`
RANCHO
Date: July 16, 2018 'UCAMONGA
To: Rancho Cucamonga Library Foundati n Board
From: Julie A. Sowles, Library Director G
Initiated By: Dianna Lee, Community Partnerships Coordinator
Subject: CONSIDERATION AND DISCUSSION REGARDING SECOND STORY
FUNDRAISING
RECOMMENDATION:
No recommendation. For information only.
BACKGROUND:
The Second Story Capital Campaign funds reconciliation between the Foundation cash receipt
reports and our donor software, Raiser's Edge, has been performed. All capital donations to date
have been accounted for, including donations to the upcoming Gilfry/Lewis Concert. Additionally,
pledge billings are being set up to ensure future invoicing will take place at the agreed upon timing.
We have received the first of three installment payments ($5,000)from the Cucamonga Valley Water
District (CVWD) as well as a signed contract for their sponsorship of a Second Story Book Nook.
CVWD staff said the Foundation's presentation was spot on, and exactly what they needed.
Proposals outstanding: The Victoria Gardens proposal has been delivered and we are awaiting their
response. (See the updated prospect report form.)
The Foundation's old PAL contract has been revised and updated and a draft is under review by the
City's Legal Counsel. Once the contract has been approved it will be used for the capital campaign's
larger donations. We have an approved invoice/agreement template for our use and have used it for
the CVWD donation.
Upcoming presentations: Sons of Italy, August 9, in the evening. Ruth Leal and Tina Gilfry are the
team leaders. Councilmember Sam Spagnolo requested this presentation for his club.
The Asks Status sheet has been updated. If you have new updates, please submit them by emailing
a Prospect Report form to Dianna Lee. If you require another master, please let Dianna Lee know,
and she will send it to you.
Please review your copy of the Master Prospects spreadsheet and make all changes and/or additions
as soon as possible. Also, please note any changes to the makeup of teams or ask levels. There are
unassigned prospects in the spreadsheet. Please consider what individuals or teams should be
assigned to these unassigned prospects so cultivation of these asks can begin. Once updated, Board
Members will begin using the Prospect Report forms to update Dianna on the progress of each
assignment, which in turn will be summarized on the Asks Status sheet.
We have made significant progress on our current list of asks, and we need to add new ones to the
list to keep us moving forward.
Item E1-1
CONSIDERATION AND DISCUSSION REGARDING SECOND STORY FUNDRAISING
July 16, 2018
Page 2
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOALS ADDRESSED:
Not applicable.
ATTACHMENTS:
None.
Item E1-2
RANCHO11 '
LfBRARY
Confidentiality Policy
Adopted:07/16/18
In performing their duties, Rancho Cucamonga Public Library Foundation Board Members, staff and
volunteers are privy to information about individuals and families, such as giving history, assets,
wealth and family relationships. This is especially true for Board Members, staff and volunteers
involved in fundraising and development activities. Due to the sensitivity of this information, it is
important that all Board Members,staff and volunteers adhere to the policy that information shared
with them remains confidential, is not discussed with others in private or public settings and is not
disclosed or used for any other purposes.
I agree to comply with this policy.
Print Name Title
Signature Date
Item E3-1
�RANCHQ
SmCUCAMM
LIBRARY
Conflict of Interest Disclosure Statement
Adopted:07/16/18
Note: In order to be most comprehensive, this statement of disclosure/questionnaire requires you to provide
information with respect to yourself and certain parties who are related to you. These persons are termed
"affiliated persons"and include the following:
a) your spouse, domestic partner, child,parents,siblings,grandparents and/or in-laws
b) any corporation or organization of which you are a board member, on officer, a partner,
participate in management or are employed by, or are, directly or indirectly, o debt holder or the
beneficial owner of any class of equity securities
C) any trust or other estate in which you have a substantial beneficial interest or as to which you
serve as a trustee or in a similar capacity.
1. NAME OF EMPLOYEE OR BOARD MEMBER: (Please print)
2.CAPACITY:
Board of Directors
Executive Committee Officer
ED Committee Member(non-board member)
El Staff(position):
3. Have you or any of your affiliated persons provided services or property to Rancho Cucamonga Public
Library Foundation in the past year?
YES NO
If yes, please describe the nature of the services or property and if an affiliated person is involved,the
identity of the affiliated person and your relationship with that person:
4. Have you or any of your affiliated persons purchased services or property from Rancho Cucamonga
Public Library Foundation in the past year?
YES NO
If yes, please describe the purchased services or property and if an affiliated person is involved,the
identity of the affiliated person and your relationship with that person:
1
Item E3-2
S. Please indicate whether you or any of your affiliated persons had any direct or indirect interest in any
business transaction(s)in the past year to which Rancho Cucamonga Public Library Foundation was or
is a party?
YES NO
If yes, describe the transaction(s) and if an affiliated person is involved, the identity oft
affiliated person and your relationship with that person:
6.Were you or any of your affiliated persons indebted to pay money to Rancho Cucamonga Public
Library Foundation atany time in the past year(other than travel advances or the like)?
YES,----- NO --
If yes, please describe the indebtedness and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
7. In the past year,did you or any of your affiliated persons receive, or become entitled to receive,
directly or indirectly, any personal benefits from Rancho Cucamonga Public Library Foundation or as a
result of your relationship with Rancho Cucamonga Public Library Foundation, that in thea r ate
could be valued in excess of$420, that were not or will not be compensation directly related to
your duties to Rancho Cucamonga Public Library Foundation?
YES NO
If yes, please describe the benefit(s) and if an affiliated person is involved,the identity of thea iliat
person and your relationship with that person:
8.Are you or any of your affiliated persons a party to or have an interest in any pending legal
proceedings involving Rancho Cucamonga Public Library Foundation?
YES—NO
if yes, please describe the proceeding(s) and if an affiliated person is involved, the identity of the
affiliated person and your relationship with that person:
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Item E3-3
9.Are you aware of any other events, transactions, arrangements or other situations that have
occurred or may occur in the future that you believe should be examined by Rancho Cucamonga
Public Library Foundation's Board in accordance with the terms and intent of Rancho Cucamonga
Public Library Foundation's conflict of interest policy?
YES NO
If yes, please describe the situation(s) and if an affiliated person is involved,the identity of theaffiliated
person and your relationship with that person:
. In the past year, havet e other financial, ersonal or other activities in whichyou have
engaged i the Rancho CucamongaPublic Library Foundationt might create an appearance
of a conflict of interest to a reasonable perso ?
YES
If yes, please describe the acivi (Ces):
I HEREBY CONFIRM that I have read and understandRancho Cucamonga Public Library Foundation's
Conflict of Interest Policy and that my responses to the above questions are complete and correct to
the best of my information belief.
I agree that if I become aware of any information that might indicate that this disclosure is inaccurate
ort at I have not complied with this policy, I will notify the Board immediately.
Print Name Title
Signature Cate
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Item E3-4
2RA
'
Conflict of Interest Policy
Adopted: 07/16/18
Section 1. PURPOSE
The Rancho Cucamonga Public Library Foundation is a 501(c)(3) nonprofit, tax-exempt organization.
Maintenance of its tax-exempt status is important both for its continued financial stability and for public
support. Therefore, the IRS as well as state regulatory and tax officials view the operations of the Rancho
Cucamonga Public Library Foundation as a public trust,which is subject to scrutiny by and accountable to such
governmental authorities as well as to members of the public.Consequently,there exists between the Rancho
Cucamonga Public Library Foundation and its Board, Officers, administrative employees and the public, a
fiduciary duty which carries with it a broad and unbending duty of loyalty and fidelity.The Board,Officers,and
administrative employees have the responsibility of administering the affairs of the Rancho Cucamonga Public
Library Foundation honestly and prudently, and of exercising their best care,skill, and judgment for the sole
benefit of the Rancho Cucamonga Public Library Foundation.Those persons shall exercise the utmost good
faith in all transactions involved in their duties, and they shall not use their positions with the Rancho
Cucamonga Public Library Foundation or knowledge gained from the Foundation,for their personal benefit,.
The interests of the organization must be the priority in all decisions and actions.
Section 2. PERSONS CONCERNED
This statement is directed not only to Directors and Officers, but to all employees who can influence the
actions of the Rancho Cucamonga Public Library Foundation. For example, this would include all who make
purchasing decisions,all persons who might be described as"administrative personnel,"and anyone who has
proprietary information concerning the Rancho Cucamonga Public Library Foundation.
Section 3.AREAS IN WHICH CONFLICT MAY ARISE
Conflicts of interest may arise in the relations of Directors, Officers, and administrative employees with any
of the following third parties:
1. Persons and firms supplying goods and services to the Rancho Cucamonga Public Library Foundation.
2. Persons and firms from whom the Rancho Cucamonga Public Library Foundation leases property and
equipment.
3. Persons and firms with whom the Rancho Cucamonga Public Library Foundation is interacting with or
planning to interact with, in connection to a gift, purchase or sale of real estate, securities, or other
property.
4. Competing or affinity organizations.
S. Donors and others supporting the Rancho Cucamonga Public Library Foundation.
6. Agencies,organizations,and associations which affect the operations of the Rancho Cucamonga Public
Library Foundation.
7. Family members,friends and other employees.
Section 4. NATURE OF CONFLICTING INTEREST
A conflicting interest may be defined as an interest,direct or indirect,with any persons or firms mentioned in
Section 3.Such an interest might arise through:
1. Owning stock or holding debtor other proprietary interests in any third party dealing with the Rancho
Cucamonga Public Library Foundation.
2. Holding office,serving on the board, participating in management,or being otherwise employed(or
formerly employed)with any third party dealing with the Rancho Cucamonga Public Library Foundation.
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Item E3-5
3. Receiving remuneration for services with respect to individual transactions involving the Rancho
Cucamonga Public Library Foundation.
4. Using the Rancho Cucamonga Public Library Foundation time, personnel,equipment,supplies,or good
will for anything other than the Rancho Cucamonga Public Library Foundation approved activities,
programs and purposes.
5. Receiving personal gifts or loans from third parties dealing or competing with the Rancho Cucamonga
Public Library Foundation. Receipt of any gift valued at more than $25 is not permitted, except when
refusal of such gift would be deemed discourteous. No personal gift of money should ever be accepted.
SECTION S. INTERPRETATION OF THIS STATEMENT OF POLICY
The areas of conflicting interest listed in Section 3, and the relations in those areas which may give rise to
conflict, as listed in Section 4, are not exhaustive. Conflicts might arise in other areas or through other
relations. It is assumed that the Directors, Officers, and administrative employees will recognize such areas
and relation by analogy. The fact that one of the interests described in Section 4 exists does not necessarily
mean that a conflict exists,or that the conflict, if it exists, is material enough to be of practical importance,or
if material, that upon full disclosure of all relevant facts and circumstances it is necessarily adverse to the
interests of the Rancho Cucamonga Public Library Foundation. However, it is the policy of the Board that the
existence of any of the interests described in Section 4 shall be disclosed before any transaction is
consummated. It shall be the continuing responsibility of the Board, Officers, and administrative employees
to scrutinize their transactions and outside business interests and relationships for potential conflicts and to
immediately make such disclosures.
SECTION 6. DISCLOSURE POLICY AND PROCEDURE
Transactions with parties with whom a conflicting interest exists may be undertaken only if all the following
are observed:
1. The conflicting interest is fully disclosed,
2. The person with the conflict of interest is excluded from the discussion and approval of such transaction.
3. Three competitive bids or comparable valuations exist for products or services in excess of$10,000.
4. The Board has determined that the transaction is in the best interest of the organization.
S. Disclosure in the organization should be made to the Board President (or if she/he is the one with the
conflict, then to the Board Vice President), who shall bring the matter to the attention of the Board.
Disclosure involving Directors should be made to the Board President, (or if she/he is the one with the
conflict, then to the Board Vice President)who shall bring these matters to the Board.The Board shall
determine whether a conflict exists and in the case of an existing conflict, whether the contemplated
transaction may be authorized as just, fair, and reasonable to the Rancho Cucamonga Public Library
Foundation. The decision of the Board on these matters will rest in their sole discretion, and their
concern must be the welfare of the Rancho Cucamonga Public Library Foundation and the advancement
of its purpose.
I n determining whether there may be a possible conflict of interest, a Board Member may obtain an advisory
opinion by consulting either the Library Director or Foundation Board President.
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Item E3-6
RANCHO:
Corporate Support Policy
Adopted:07/16/18
The Rancho Cucamonga Public Library Foundation believes that it can best fulfill its mission through a broad
base of support from various sources. However, to maintain its independence and objectivity, it seeks to
identify any areas where there may be real or apparent conflicts of interest or where the mission, programs
projects and independence of the Rancho Cucamonga Public Library Foundation could be compromised.
As a part of expanding its base of support,the Rancho Cucamonga Public Library Foundation is willing
to consider partnerships with and gifts from the corporate sector. The Rancho Cucamonga Public Library
Foundation recognizes that corporations, as profit-centered organizations, have obligations to their
shareholders, boards and employees to be successful. The Rancho Cucamonga Public Library Foundation also
recognizes that companies support the nonprofit sector not only out of a desire to be helpful, but also with a
hope of a return or benefit to the companies.
Given these realities and both legal and ethical considerations,the Rancho Cucamonga Public Library
Foundation is willing to negotiate partnerships and accept support from the corporate sector in ways that will
benefit and recognize the supporting companies while enabling the Rancho Cucamonga Public Library
Foundation to better achieve its mission without compromising its principles.
General Guidelines
• The Rancho Cucamonga Public Library Foundation will at all times maintain an independent
position on education-related issues and concerns.
• The Rancho Cucamonga Public Library Foundation will solicit and accept support only for
activities that are consistent with its mission and the policies established and set forth by the
City of Rancho Cucamonga.
• The Rancho Cucamonga Public Library Foundation will accept funds for research, literacy, and
educational activities only when the content is aligned with the Rancho Cucamonga Public
Library's mission. This determination will be made by the Rancho Cucamonga Public Library
Foundation or an independent group designated by the Rancho Cucamonga Public Library
Foundation (i.e. Rancho Cucamonga Library Board of Trustees).
• The Rancho Cucamonga Public Library Foundation will maintain complete control, consistent
with any donor restrictions acceptable to the Rancho Cucamonga Public Library Foundation, of
all funds provided by corporations, organizations and individuals.
• The Rancho Cucamonga Public Library Foundation will not accept any support that implies or
requires endorsement of products.
• Acknowledgements for corporate support may be limited to the company's name,logo or slogan
that are an established part of the supporter's identity, trade name, address or telephone
number.
• Recognition of major corporate support will be developed in cooperation with the corporate
donors and will be consistent with the level of support and the Rancho Cucamonga Public Library
Foundation's mission and purposes.The Rancho Cucamonga Public Library Foundation will seek
to develop recognition opportunities that are appropriate and meaningful for the supporting
company,the Rancho Cucamonga Public Library Foundation and the City of Rancho Cucamonga.
loft
Item E3—'7
• Both the City of Rancho Cucamonga and the Rancho Cucamonga Public Library Foundation's
tangible and/or intangible intellectual assets, including its name, research and other work, will
be protected at all times. Donors will not be permitted to use the Rancho Cucamonga Public
Library Foundation's name or other items for commercial purposes or in connection with the
promotion of any product.
• The Rancho Cucamonga Public Library Foundation Board and staff reserve the right to refuse any
donation of cash or other real property,services, non-cash is or any other forms of support if
such support is not in keeping with the above principles or for other reasons that the Rancho
Cucamonga Public Library Foundation or City of Rancho Cucamonga deems inappropriate.
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Item E3-8
RANCHO
Cl1CAl+�ONC�t . . .
LIBRARY NONE==
Donor Privacy Policy
Adopted, 07/16/18
The Rancho Cucamonga Public Library Foundation is committed to respecting the privacy of donors.
The types of donor information that the Library Foundation collects and maintains are as follows:
• Contact information: name,address,telephone number,email address and other social media
addresses
• Giving history/information
• Information on events attended, publications received and special requests for program information
• Information provided by the donor in the form of comments and suggestions
The Rancho Cucamonga Public Library Foundation uses donors' information to understand their interests in
its mission and to update them on the Foundation's plans and activities.This information is shared with staff,
Board Members,volunteers and consultants only on a "need-to-know" basis.
The Rancho Cucamonga Public Library Foundation may share donors'names and addresses with third parties..
Those individuals who do not wish to be included on a mailing list that might be sold,rented or leased to other
organizations,should contact the Foundation to have their names removed.
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Item E3-9
RACl1CN,Ah�ICU'mmia '
LIBRARY ' SEE=
Gift Acceptance Policy
qr Adopted: 07/16/18
The Rancho Cucamonga Public Library Foundation seeks outright gifts and future gift commitments that are
consistent with its mission. Donations generally will be accepted from individual,partnerships,corporations,
organizations,government agencies or other entities without limitations—unless acceptance of gifts from a
specific source is inconsistent with the Foundation's beliefs, values and mission. The Rancho Cucamonga
Public Library Foundation will not accept gifts from companies whose products may be harmful to our clients
or from donors whose requests for public recognition are incompatible with our philosophy of appreciation.
Additionally, we follow the City Council adopted Naming of Parks and Facilities Policy. (Attachment l)
Multi-year pledges for major gifts are encouraged, and will follow the Board approved donation levels and
designations. Donors should complete and sign a Rancho Cucamonga Public Library Foundation gift or pledge
agreement form detailing the purpose of the gift, payment schedule and how they wish their names to
appear in donor-recognition materials. Naming and Presenting level gifts will have a legally binding contract
drafted,approved and signed to memorialize the agreement.
Donors are encouraged to support areas reflecting their interests. The Rancho Cucamonga Public Library
Foundation's priorities include gifts for unrestricted, restricted and endowment purposes.
A selection of named or commemorative gift opportunities may be made available to individual donors. Such
opportunities represent a tangible means of demonstrating an individual donor's investment in the Rancho
Cucamonga Public Library Foundation.
When gifts with restrictions are accepted, restrictions will be honored.These restrictions will be detailed in
the donor's gift or pledge agreement form. All gift restrictions will be noted in the donor database and on
financial reporting documents.
Donor information that should be private and confidential will not be made public, if so requested. See our
Donor Privacy Policy.
Item E3-10
Attachment I
CITY OF RANCHO CUCAMONGA
Naming of Parks and Facilities Policy
RANCHO PAGE Page I of 5
CUCAMONGA EFFECTIVE 1
CALIFORNIA October 17,2011
REVISED,
The following poli is to be used in the naming ,facilities and facility ii
City insure rks, facilities and amenitiesi for and operated
publicfunds have clear guidelines for establishing names and identity,this i establishes
and consistent v i f dedication and namingrequests and to ensure that thisr i
bestowed in an equitabler and based on common criteria supported by compelling ,
II naming must be congruent i vrl is mission, visionr the Cityf Rancho
approvalCucamonga. Final f all namingis the responsibilityf the CityCouncil unless otherwise
stated.
Additionally,the policyguidelines II ti f sponsorship namings for accepting
and recognizing nri ti through r Agreements developed through fundraising
campaigns,
B. DEFINITIONS:
The following defiiti l in effectr this policy.,
• Public s and Open Space- City owned parks, open space and trails.
• Recreational Community Facilities., City owned buildingst are used primarily
recreational r cultural activities.
• Other Community Facilities: City owned facilities used to conduct city business or provide
services r recreational or cultural in nature,
• Facility Amenities: Portions of Cityproperties ject to naming includingrooms,
courtyardsI lds and significant architectural elements of a facility, it furnishings,
equipment or fixtures are excluded from this policy.
C. NAMING CATEGORIESICRITERIA
The following c r ll be consideredin the naming t , facility r amenity.
1. General Conditions Exclusions
• Naming that promotes unhealthylifestyles, including but not limited to alcohol or tobacco
use will not be considered,
• Naming r s any political organization will not be considered,
IE3-11
CITY OF RANCI-iO CUCAMONGA-N'AAAW ' OF PARKS ANDFACkil"IES POUCY
PAG,"
• Re....name rug of City facilities is strongly discouraged and can only be considered when
compelling circumstances exist.
• The Rancho uairn ruga Epicenter is excluded from this policy, its naming guidelines are
subject to the terms and condifions of the tenant lease with the resident rm°oi or league
baseball team.
• The Rancho uamonga Civic Center is not available for naming opportutAies, however
r
amenities within the building may receive Commemorative Naming
a Geographical 1....ocation, Historical Designation & Designated Facility Function
• First preference is to provide easy and recognizable reference for City residents based an
the location and the designated function of the park or facility,
• if a park site or facility is located next to a school and the school has been officially named,
it may bear the sauna name. if the school has not been named, the City shall work Wth the
School District on a mutually agreed upon name.
• If the park site or facility is near a geographical landmark it may be named for that
landmark if it is snot adjacent to a school site,
• A park or facility may be named for an adjacent street or commemorative event if it is not
(located next to a school site or significant geological r historic element,
• if the park site or facility is near a historical site or landmark, it may be named for that site.
• A park site, facilu!ty or amrniti s runay be inam d after individuals or organizations if they
have contributed sign4i antly to the d voprm ent of the park, amenity, general park system
or rather City project or program.
. Termination of Naming Rights
Due to the high profile nature of public facilities„ diligence and discretion must be exercised in
their naming, Significant review rid higher standard of care will be applied in the use of
name of an individual, organization or business. The City reserves the right to reject any
sponsor requests or naming request est t any time during the approval process. The City Council
may remove a. Hamra from a park, open space, trail, building, or portion thereof, stru cWr q
equipment air fnurnishi ng when deemed by the City c u n ii to be in the best interest.of the City.
The City Council reserves the r'ught to suspend the use of a Commemorative flame or terminate
a Sponsor Agreement in the case of circumstances involving fraud, poor moral characters
criminal activity or other actions Ihi h would reflect poorly on this reputation, image or good-will
f the City. Additionally, should a corporate acuity cease to exist, their naming rights may The
terminated.
., INAMING DESIGNATIONS - COMMEMORATIVE AND SPONSORSHIPS
Individuals, families, organizations or businesses recognized slhali be defined as either a
Commemorativedesignation (for outstanding civic contributions) or Sponsorship designation (in
exchange for financialcontribution). City Mall is excluded from either Commemorative or Sponsorship
naming opportunities. Existing parks or fa i5tias with a Commemorative name are excluded from
p�a�srshilp irnru°uiung, hr � r armn �itis at xisti�g perks m filitis r��ayb rnsidird„
Iltrmn IE -1
CITY OF RANCi--10 CUCAMONGA.-NAWNG OF PARKS AND FACILITES POLICY
PAGE
1. Commemorative Narning
Hon r riunir /Mem rW—indUdes the use of ern me of an individual,family or organization
(not associated with Sponsorship Agreements)for the purpose of recognizing distirnguished
and significant contributions to the community that resulted in positive, lasting impacts.
Preference is that Commemorative INaming be donne in conjunction wig) Geographical and
Functional Nanning.
Commemorative Marning small be done in a manner that insures that there is broad support
for the naming and a general kn ledge that the contributions of the individual, funnily or
organization are extraordinary. Extrem care and diligence must be exercised i n application
of this policy t unsure that the selection f honorees will withstand the test of time.
Nominees for Commemorative Namirng (individuals,families and organizations)erre subject
to background investigations to ascertain and affirm that their character represents the
integrity and service to the GOMMUrlity that warrants such a privilege.
See Policy Section on Elected Officials for clarification of Commemorative Naming
irnvolving individuals serving in an elected office capacity.
m Sponsorship Naming Rights
Sponsorship Naming Rights includes naming in exchange for e significant donation frown
business, organization or individual to t grni philanthropic support, whether ther thr ugh an
affiliate non-profit Foundation or through the City,. II In ev ki ting Sponsorship Naming Rights
associated with an approved fundraising campaign,the following guidelines are to be adhered
t :
• The City may enter unto agreements with non—profits that allows the organization to solicit
contributions towards construction or operation of a City park or facility. Organizations
affiliated with the City that desire to raise funds for a City sponsored project must receive
City Council approval prior to soliciting naming opportunities.
• The n n_pir fits may assist the City in negotiating teras of the gift. Staff will prepare
r cornmend to rn to the appropriate commission who will make a form recommendation t
the City Council.
• The only approved morn-profits affiliated with the City include the incho Cucamong
Community and Ards Foundation and the Rancho CucamongaIl....ibr ry Foundation, Special
naming rights campaigns may be approved and launched if established by these approved
non-profits.
• Sponsors will be required to enter into a Sponsorship Agreement with the City and
appropriate Foundation establishing tennis and conOtions. payment s lhedu.ales, donor
status and recognition levels, duration of naming and termination of rights.
• Sponsorships will not be considered from any donor whose purpose or conduct vw oUd
reasonably demean the reputation, image or good-till of the City.
• Potential sponsorships will The evaluated in terms of their possible negative impact on
soliciting and obtaining additional sponsors in the future. Sponsors should not be
rnsidered if Such approval would likely resu.rlt in a significant reduction in future sponsors,,
Item E3-13
CITY OF RANCHO CUCAMONGA-NAaWNG OF PARKS AND IFAS UUl'Ti UES Pl CY
PAGE 4
0 Sponsorships,, and wording on donor reco nitiion indiividul appeal plaques, will not be
considered which could place the staff, Foundations, City Council or the City in any
potential or perceived conflict of interest,
0 Sponsorshipswill only be approved with corporations, organizations or individuals rho wish
to contribute, based solely on their support of the mission and objectives of the City. While
acknowledgement of the sponsor's official business, name crud/or affiliation its important for
positive appreciation, the donor recognition program, including wordingused on donor
reco nitiontindividual appeal plaques, shall not be allowed for marketing or advertisement
of specific products, projects or campaigns.
See Policy Section on Elected 4° ffncialls for clarifiicaboru of Sponsorship Naming involving
individuals serving in ars elected office capacity.
E. COMMEMORATIVE OR SPONSORSHIP NAMING INVOLVING ELECTED OFFICIALS
Extreme care is to Ibe used in consideration of inaming a public park or facility in recognition of
elected public officials.
Ii. Commemorative Naming Guidelines for Elected Officials
To be considered for Commemorative Taming of a para facility or amenity to the name of a
Federal, State or Local elected official for their contributions associated with their elected office,
the individual must not have served in elected office for which they are being recognized for at
least one year. Exceptions are at the discretion of the City Council and will only be considered
when extenuating circurrastances exists.
u Sponsorship Naming Guidelines for I Rected Officials
For the purposes of recognizing a financial contribution through a ne otiated�sponsor agreement
through an approved fundraising campaign, a building, room or amenity may bear the name of
an elected official if specific conditions are met, including approval of a formal written agreement
outlining the terms and conditions of the Naming Rights. The individual must not have seared in
the elected office from which they assisted with the financial contribution for at least one year.
Fioai approval is at the discretion of the City Council,
F. APPROVAL PROCESS
Initiation of naming can occur at the Department level or by a member of the community. City staff
may solicit community input for the narning of a public facillity or commence an ad hoc committee for
a planned project. Naming opportunity recommendations shall be forwarded for approval to the City
ouncill from the appropriate Department, board, Committee or Commission, Depending upon the
(park or facility beginning considered for naming, the following guidelines apply
Item E3-14
� �RAa�CA 0 GA
i
i
Gifts-In-Kind Policy
Adopted:07/16/18
The purpose of this policy is to ensure that the Rancho Cucamonga Public Library Foundation accepts gifts-in-
kind that support its mission, are consistent with its policies and are properly accounted for and
acknowledged.
A gift-in-kind is an item such as equipment, software or a product that a donor voluntarily transfers to the
Rancho Cucamonga Public Library Foundation without charge or consideration.
Only the Rancho Cucamonga Public Library Foundation Board of Directors has the authority to accept gifts-in-
kind on behalf of the Foundation at a Board meeting.
Donors must complete a Gift-In-Kind form that includes the name of the donor, a description of the item(s),
the retail value of the item(s)and permission to publicly recognize the donation.
Once accepted, the donated item(s) become the property of the Rancho Cucamonga Public Library
Foundation, which retains the right to dispose of a gift-in-kind as it deems appropriate, unless other
arrangements have been made with the donor. If said arrangement is made, a written agreement of
acceptance will be executed and signed by the donor and appropriate Foundation representative(s).
1.
Item E3-15
R
,O
�1 B RARIN
Gift Policy and Disclosure Form
[ ANCHJ
Adopted:07/15/18
As part of its conflict of interest policy, the Rancho Cucamonga Public Library Foundation requires that
Directors, Members, Officers and employees decline to accept certain gifts, consideration or
remuneration from individuals or companies that seek to do business with Rancho Cucamonga Public
Library Foundation or are a competitor of it. This policy and disclosure form is intended to implement
that prohibition on gifts.
Section 1. "Responsible Person" is any person serving as a Director, Member, Officer or employee of the
Rancho Cucamonga Public Library Foundation.
Section 2. "Affiliated Persons" are a spouse, domestic partner, child, parents, siblings, grandparents
and/or in-laws of a Responsible Person.
Section 3.The making of a gift to the Rancho Cucamonga Public Library Foundation is not a "Contract" or
"Transaction." "Contract or Transaction" consists of an agreement or relationship involving the sale or
purchase of goods, services or rights of any kind, receipt of a loan or grant, or the establishment of any
other financial relationship.
Section 4. Prohibited gifts,gratuities and entertainment: except as approved by the Board or for gifts of
a value less than$25 which could not be refused without discourtesy. No Responsible Person or Affiliated
Persons shall accept gifts, entertainment or other favors from any person or entity which:
1. Does or seeks to do business with Rancho Cucamonga Public Library Foundation or,
2. Does or seeks to compete with Rancho Cucamonga Public Library Foundation or,
3. Has received, is receiving, or is seeking to receive a Contract or Transaction with the Rancho
Cucamonga Public Library Foundation.
GIFT STATEMENT
I certify that I have read the above policy concerning gifts, and I agree that I will not accept gifts,
entertainment or other favors from any individual or entity, which would be prohibited by the above
policy. Following my initial statement, I agree to provide a signed statement at the end of each calendar
year certifying that I have not received any such gifts,entertainment or other favors during the preceding
year.
Print Name Title
Signature Date
1
Item E3-1G