HomeMy WebLinkAbout2018/09/10 - Agenda Packet - Library Foundation Board o I ,
SEPTEMBER 10, 2018
LIBRARY FOUNDATION BOARD AGENDA
SPECIAL MEETING
RANCHO CUCAMONGA PUBLIC LIBRARY
BIANE CONFERENCE ROOM
12505 CULTURAL CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. -- CALL TO ORDER
Roll Call:
President, Kristine Scott Board Member, Noelia Chapa
Vice President, David Gonzalez Board Member, Pam Easter
Secretary, Tina Gilfry � Board Member, Ruth Leal
Board Member,Teresa Akahoshi Board Member, Heidi Soehnel
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Foundation Board on
any item listed on the agenda. State law prohibits the Library Foundation Board from
addressing any issue not previously included on the Agenda. The Board may receive
testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by
the Chair, depending upon the number of individual Members of the audience. This is a
professional businessmeeting and courtesy and decorum are expected. Please refrain from
any debate between audience and speaker, making loud noises or engaging in any activity
which might be disruptive to the decorum of the meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial.They
will be acted upon by the Library Foundation Board at one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
C1. Consideration to approve the Minutes of August 6, 2018.
C2. Consideration to approve Library Foundation Treasurer's Report of July 201 B.
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President may
open the meeting for public input.
SEPTEMBER 10 2018
LIBRARY FOUNDATION BOARD AGENDA
D1. Consideration and discussion regarding the Library Status.The oral report will be presented
by Julie A. Sowles, Library Director.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library
Director.
E. BOARD BUSINESS
The following items have been requested by the Library Foundation Board for discussion.
They are not public hearing items, although the President may open the meeting for public
input.
E1. Consideration and discussion regarding Second Story Fundraising. The Staff Report will be
presented by Dianna Lee, Community Partnerships Coordinator.
E2. Consideration and discussion regarding Library Foundation 2018119 Budget. The oral report
will be presented by Julie A. Sowles, Library Director.
Continued from August 6,2018
E3. Consideration and discussion regarding the updates for the Foundation Boards Strategic
Plan and Goals. The oral report will be presented by Noelia Chapa, Board Member.
Continued from August 6, 2018
E4. Consideration to approve changing the location of future meetings to the Paul A. Biane
Library's Conference Room, located at 12505 Cultural Center Drive, Rancho Cucamonga,
CA 91739. Discussion lead by Julie A. Sowles, Library Director.
E5. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah.
E6. SUB-COMMITTEE UPDATES.
E7. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Foundation Board to identify the items they wish to discuss at
the next meeting.These items will not be discussed at this meeting,only identified for the next
meeting.
G. ADJOURNMENT
Page 2 of 3
SEPTEMBER 10, 2018
LIBRARY FOUNDATION BOARD AGENDA
I,Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my
designee, hereby certify that a true,accurate copy of the foregoing agenda was posted on day,
Thursday, September 06, 2018, seventy-two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Executive Assistant
City of Rancho Cucamonga
........................................................... .... ... ....
Mission t l t
The Rancho Cucamonga Library Foundation supports the Rancho Cucamonga Public Library's innovative
programs and services. We believe the Library is the cornerstone of lifelong learning throughout our community
and region by transforming knowledge, imagination, and discovery.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(909)477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
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t% 101
I IPS RA IR Y S'E',RVI ':E
DATE: September 10, 2018
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends the Library Foundation Board to approve the minutes of the special meeting of
August 6, 2018.
BACKGROUND:
Attached, please find the minutes for the special meeting of the Library Foundation Board taken
and compiled by Administrative Secretary, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable
ATTACHMENT(S):
August 6, 2018 Minutes
Page 1 of 1
Item C1-1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting oft Rancho Cucamonga Public Library Foundation Board was held on
Monday,August 6,2018, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
Present were Members Easter, Gilfry, Gonzalez, Scott and Soehnel.
Also present were Mary Hannah, Library Foundation Board Liaison, Julie A. Sowles, Library
Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager,
Dianna Lee, Community Partnerships Coordinator and Jennifer Palacios, Executive Assistant.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
Q. CONSENT CALENDAR
Cl. Consideration to approve Minutes of July 16, 2018.
MOTION: Moved by Member Soehnel to approve the minutes of July 16, 2018, seconded by
Member Easter, motion carried, 5-0-3 (with Akahoshl, Chapa and Leal absent).
C2. Consideration to approve Library Foundation Treasurer's Report of July 2018.
MOTION: Moved by Member Easter to approve the Library Foundation Treasurer's Report of
May 2018, seconded by Member Soehnel, motion carried, 5-0-3 (with Akahoshi, Chapa and Leal
absent).
0. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status. The oral report will be
presented by Julie Sowles, Library Director.
Julie A. Sowles, Library Director, reported the online passport scheduling software went live on
July 18, 2018. Cara Vera, Library Manager and her team researched a booking software and
setup the online software. The software is working so well fort Library it may also be used to
book the Library's Study Rooms.
Library Director Sowles stated on July 18, 2018 the Library held their first Media Lab Program in
the Cultural Center's Celebration Hall, where participants were able to use the 3D Virtual Reality
Headsets.
Item C1-2
Library Foundation Board Minutes
August 6, 2018
Page 2
Julie A. Sowles, Library Director, reported on August 1, 2018,the City Council reappointed Library
Board of Trustees Board Member, Luella Hairston for another four-year term. Director Sowles,
congratulated Board Members Easter and Soehnel on their City Council reappointments on the
Foundation Board for another four-year term and announced the it Council presented to
Rebecca Davies a proclamation for her service with the Board of Trustees and Foundation Board.
During Rebecca's acceptance speech she gave credit to of Library support boards and thanked
them fort air service.
Library Director So reported that at the August 2, 2018 Library Board of Trustees meeting,
Sarah Tompkins resigned from the Board. Sarah has accepted a new position outside of Rancho
Cucamonga and will be relocating. Director Sowles reported that at the same meeting, the annual
elections were held resulting in the following- Christine DeVries was reelected as the President,
Janet Temkin was elected as President Pro Tern and Mary Hannah was reelected as the Library
Foundation Board Liaison.
Julie A. Sowles, Library Director, reported the it is in the process of conducting a citywide
website revision project and assured the Foundation Board they will continue to have their own
webpage containing content similar to their current webpage.
Library Director Sowles stated the Fine Free kickoff event will take place in September instead of
August to coincide with National Library Card month. The event will take place on Saturday,
September 8, 2018 at Archibald Library from 10:00 a.m. to 12-00 p.m. and Biane Library from
2:00 p.m. to 4:00 p.m.
Members Akahoshi and Chapa arrived at 6:15 p.m.
Julie A. Sos, Library Director, shared with the Foundation Board the statistics of the Fine Free
Campaign. Since the campaign started back in July the Library has cleared almost 2,000 frozen
accounts, holds have gone up by 28% since the removal of the non-pickup hold fee and the
circulation of DVDs and CDs is up by over 135% at Biane and up by over by 150% at Archibald.
Library Director So stated last week the City Manager held a meeting of Department Directors
who have Foundation Boards. The City has requested that Foundation Boards begin to transition
toward independence of City governance and City staff support. The City asked the Foundation
to
int sole handling of Foundation finances no later than December 31, 2018 and to be
completely independent by July 1, 2019. Director Sowles made a recommendation for the Board
to form an ad hoc subcommittee to spearhead the transition.
Kristine Scott, President, recommended Members Teresa hos i, Pam Easter and Noelia
Chapa to lead the Transition Subcommittee.
The Board agreed with President Scott and an ad hoc subcommittee was formed with Members
Akahoshi, Easter and Chapa to research and identify tasks that need to be transitioned over to
the Library Foundation Board.
Teresa os i, Board Member brought back the discussion of the Fines Free Campaign and
asked if it would be a good opportunity to speak with the school districts out the announcement
of no fines or fees on Library materials and to discuss at is happening with the Second Story.
Item C1-3
Library Foundation Board Minutes
Augus16, 2018
Page 3
Library Director Sowles stated it would be a great opportunity and currently is looking into the
most effective communication methods for each of the school districts. Ideally the Library would
like to get information into the hands of each family with school age children. The Library is
working with the GIS Department to possibly do a campaign mailer on post cards to reach the
community.
Member Akahoshi stated she is willing tereach out the schools when they are ready.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Brian Sternberg, Assistant Library Director, reported the Library started a Teen Advisory Group,
this group is for teens ages 12 to 17. Participants can tell the Library about the types of programs
they'd like to attend and what types of books they'd like to read.The meeting will take place every
third Thursday of the month from w7® p.m. at the Biane Library.
Pam Easter, Board Member, recommended to reach out to the high schools CSF and Honor
Society Group.
Teresa Akahoshi, Board Member, recommended Los Osos High School Key Club.
in ilfry, Secretary, recommended to reach out to the National Charity League.
Kristine Scott, President, recommended to reach out tot out Advisory Council.
Assistant Library Director Sternberg stated the Library hosted its the 9th annual Shark Day on
July 14, 2018. The event coincided with Discovery Channel's Shark Week. The event kicked off
with a life-size inflated great white shark greeting the audience and families participated inshark-
themed storytimes and crafts. There were 150 in attendance between both Libraries.
Brian Sternberg, Assistant Library Director, reported on August 25, 2018 the Biane Library will be
hosting a Super Hero Day. Families will get to hear stories about their favorite super hero
characters and may get to have their picture taken with a few special guests.
Brian Sternberg, Assistant Library Director, reported the Little Scientist Dino Explorer classes that
were held back in July had such a huge response, a waitlist was created, and the Second to
will be hosting another contract class starting September 7, 2018.
Assistant Library Director Sternberg reported the Second Story is holding a series of Proactive
Parenting contract classes is focus on how to use attention and encouragement to reinforce
children's positive behavior.
Brian Sternberg, Assistant Library Director, stated with the Second to Rental fees now
approved through City Council, room rentals are ready to be rented and are currently advertised
in the Grapevine. The Second Story has already received several rental inquiries.
Item C1—4
Library Foundation Board Minutes
August6, 2018
Page 4
Assistant Library Director Sternberg stated Library scholarships have been available since the
beginning oft fiscal year. Scholarships pay 70%of a contract class and qualified residents may
apply for a scholarship online or in person at Central Park.
E. BOARD BUSINESS
El. Consideration and discussion regarding Second Story Fundraising. The Staff Report will
be presented by Dianna Lee, Community Partnerships Coordinator.
Dianna Lee, Community Partnerships Coordinator, stated the Sons of Italy presentation will be
held on August 8, 2018 at Antonino's Italian Restaurant in Rancho Cucamonga with Members
Leal and Gilfry as the presenters fort Second Story Campaign.
Community Partnerships Coordinator Lee shared a story about donations from the 501st Legion,
a worldwide Star Wars costume organization with 99 members and growing. 501st raised over
$1,000 for the Second Story during May's 2018 Star Wars Day. Coordinator Lee reached out to
the Squadron Leader and he stated the group was happy to earmark their donations for the
Second Story Campaign and look forward to next year's Star Wars Event.
Dianna Lee, Community Partnerships Coordinator, shared a story about donor is Mercado
who donated $380. On the donation comment section Ms. Mercado wrote that she grew up in
Etiwanda in the 1980's and visited the Bookmobile every other Thursday which opened a world
of possibilities and was forever grateful tot Library. Coordinator Lee spoke with Ms. Mercado
who agreed to contribute her donation to the Second Story Campaign and indicated that she
wouI d love to hear more about what the Second to offers.
Community Partnerships Coordinator Lee shared a third story about donors Jessie and Mark
Gargas who donated $2,000 towards the Second Story Campaign. Coordinator Lee reached out
the Gargas family and Mrs. Gargas stated they have a six-year-old daughter and just moved to
Rancho Cucamonga from San Diego. They are avid users of the library and immediately found
our local library and enjoy the materials and services our Library offers. The Gargas family was
interested in what the Second Story offers and wants to receive more information.
E2. Consideration and discussion regarding Library Foundation 2018/19 Budget. The oral
report will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, presented to the Board an updated Proposed Budget for Fiscal
Year 2018/19 (document on file) and reviewed each line item with the Board.
David Gonzalez, Vice President, asked with the Foundation's separation from the City has the
Library took in consideration the additional expenses they would occur.
Library Director SowI stated said no, they did not take in consideration the additional expenses
the Foundation would occur because the announcement was made after the 2018/19 Proposed
Budget was created. Director Sowles recommended the Board consider the Proposed Budget
today and the new ad hoc subcommittee take a look at the Budget and come back at a future
meeting with a revision recommendation.
Item C1—5
Library Foundation Board Minutes
August 6, 201 B
Page 5
President Scott liked the idea of having the subcommittee look at the Budget and come back with
revised numbers,
Library Director Sowles stated with the 2018/19 Fiscal Year already in progress the Proposed
Budget would need to be approved for the funding of the Gilf ry/Lewis Concert Event and Quakes
Skybox Event.
The Board discussed adopting the 2018/19 Proposed Budget with the idea of bringing the item
back to recommend and approve an amended budget.
MOTION: Moved by Member Akahoshi to adopt the 2018/19 Proposed Budget, seconded by
Member Giltry, motion carried, 7-0-1 (with Leal absent).
E3. Consideration and discussion regarding strategic planning and goals for Foundation
Board. The oral report will be presented by Julie A. Sowles, Library Director. Continued from
July 16, 2018.
Julie Sovules, Library irecter® asked Member Chapa if she was able to review the Strategic Plan.
Noelia Chapa, Board Member stated she reviewed the Strategic Plan but wanted to discuss with
Director Sowles the details.
Library Director Sowles recommended the item be brought back to tenext meeting.
Member Chapa stated the Board needs to set a date to go through a SWOT analysis (Strengths,
Weaknesses, Opportunities, Threats) and then develop goals.
Julie Sowles, Library Director, asked the Board what day would be good to meet to discuss the
analysis.
President Scott stated she would like to it to set a date to perform the analysis until they have
recruited the new Board Members.
The Board are to wait to seta to eft SWOT analysis and agreed to bring the it back
to the next Board Meeting.
E4. Consideration and discussion regarding the Lewis apartment. The oral report will be
presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, reported the Lewis apartment is rented to the Library
Foundation, not to the renter. The Foundation is subletting the apartment.
Member Akahoshi recommended that future renters be required to purchase renter's insurance.
Member Akahoshi and Gonzalez asked to review the past rental agreements.
President Scott asked the Board if there is a motion to approve Sarah Mulch to be a renter with
the condition that the Library have liability insurance on terental property.
Item C1—6
Library Foundation Board Minutes
August 6, 2018
Page 6
MOTION: Moved by Member Gilfry to approve Sarah Mulch to be a renter with the condition that
the Library have liability insurance on the rental property, seconded by Member Chapa, motion
carried, 7-0-1 it Leal absent).
E5. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report presented by Mary
Hannah.
Mary Hannah, Library Foundation Board Liaison stated the Library Board of Trustees held
elections for Board. Christine DeVries was re-elected as President, Janet Temkin was elected for
President Pro Tem and herself Member Hannah was re-elected as the Library Foundation Board
Liaison. Also, Member Tompkins resigned from the Board as she is relocating out of Rancho
Cucamonga.
Liaison Hannah stated the Trustees approved the Library Study Room Policy and eliminated other
policies related to Reference Services.
President Scott thanked Liaison Hannah for her update and congratulated her on her re-election
as the Library Foundation Board Liaison.
E6. SUB-COMMITTEE UPDATES.
President Scott reported the Gilfry/Lewis Event Subcommittee met right before the Foundation
meeting. The committee had a tour of Lewis' home, wine is in donated by the Gas Company,
the food will be donated by a private chef and gift baskets are being put together.
Member Easter reported the Quakes Skybox Event will have a mix of new potential donors and
donors who have already pledged towards the Second to Campaign.
Member Easter stated there were two new potential Board Members President Scott brought to
the Animal Services Fundraiser last weekend.
President Scott stated she has encouraged two other potential Board Members to apply as well.
E8. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board r.)
Tina Gilfry, Secretary, stated last Friday she was in a meeting for a little girl who was diagnosed
a year ago with leukemia. Her parents were telling a story about how they love the Archibald
Library because they were there fort when their daughter was in the hospital. Archibald staff
made a special video that of her through her hospital stay. Gilfry to the little girl that she loved
the library too and said they had a special connection because she iso the Library Foundation
Board. Secretary Gilfry expressed her appreciation for the Library Staff for taking the time to do
this for the little girl and stated how much of an impact it had on her student and her family. The
family commented to Secretary Gilfry how lucky they were to have a teacher who was so involved
with the Library.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
Item C 1—7
Library tip Minutes
August6, 2018
Page 7
2018/19 Proposed Fiscal Budget
Strategic rGoals
Q. ADJOURNMENT
Moved i to adjournMonday, September 10, 2018, seconded
by Member itmotion carried, 7-0-1 (with l absent). The meetingj t 7a
Respectf rally submitted,
Tina ilf
Secretary, Library Foundation Board
Prepared by,
Jennifer Palacios, Executive Assistant
Approved:
Item C1-8
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L III 31ISRAIIC Y ISIEIIMCES
DATE: September 10, 2018
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director
SUBJECT: TREASURER REPORT-JULY 2018
CASH REPORT BEGINNING MTQTQ ENDING
CAH CAS
July,2018 BALANCE REVENUES EXPENDITURES BALANCE
FUND
General 126.454.25 ML50 ja243.09 2L55.66
Archibald Children's Books
Endowment 140.000,00 40,00000
Victoria Gardens Books 163.125.00 X33,125.00
Adult Literacy 112AOO.55 119,400.55
Greq&Terri Jacobs - Literacy 11565.70 565070
Flay& Learn Islands 59 972,50 M2,272.50
Lola A. Live eyT'rust Account 2 U01.97 1213.301,97
Innovation Fund X175,000,00 21200.00
oir� Fc� ardo � arca
Tech Skills- Edison 112,500.00 $12,500.00
0 eratinc Reserve Fund 000,00 1190-0-00
Second S#ori 53161,73 7 000,00 X60,561.73
Unallocated Funds 759,000°00 7690000-
Page 1 of 2
Item C2-1
TREASURER REPORT—JULY 2018
September 10, 2018
Page 2
TOTAL $ AR 681.70 7(144.50 $1,49 s726.20
IF Account $1,4260462.91
Transferred to LAIF Account
IF Interest JEJL8.67
Union Bank Account JZLE85.02
Deposits in Transit
Less utstan ing Checks %79
Total Library Foundation
Holdings: 51 857,81
Revenues: $7,044.50
Archibald Snack Machine $ 17.13 General Fund
Biane Snack Machine $ 27.37 General Fund
Diane Williams $ 2,000.00 Second Story 1 Lewis/Gilfry Event
Cucamonga Valley Water District $ 5,000.00 Second Story
Expenditures: $2,301.88
PSA Print (P. Easter Business Cards) $ 38.79 General Fund/ Board Expenses
Library Children's Programming $ 1,403.54 General Fund 12018 SWD Event
Star Wars Day 2018:
Foam Mats& Prize Wheel
Amazon $ 746.88 General Fund 12018 SWD Event
Star Wars Day 2018:
x4 Ex Pop Up Tents&x2 Motorola Earpieces w/Microphones
Target & Nothing Bundt Cakes $ 53.88 General Fund 1 Board Expenses
Rebecca Davies Retirement Celebration
Total Holdings $ 1,507,857.81
Outstanding Library Budget $ 207,800.00
Second Story Campaign Commitment $ 500,000.00
Available Funds $ 800,057.81
ATTACHMENT(S):
Rancho Cucamonga Public Library Foundation Budget FY2018-2019 Budget.
Page 2of2
Item C2-2
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
BUDGET
FY 2018-2019
Assets as of June 30,2018
LAIF $1,426,463
Union Bank Account $69,884
Total Opening Assets $9,496,347
IFY 2018-2019 REVENUES PROJECTED $74,500
Library Foundation Balance 31,570,847
Library Foundation Expenditures
Total Expenditures Projected $71,202
Total Balance Remaining
in Library Foundation for FY 2018-2019 $1,642,049
Gain/Loss for Fiscal Year $145,702
PRELIMINARY PROPOSED BUDGET ACTUAL PROPOSED
2018-2019 BUDGET EARNEDISPENT BUDGET
2017/2018 2017/2018 2018/2019
REVENUES
Rental Income $16,800 $8,627 $16,500
Interest Earned $5,000 $16,985 $10,000
Personal Donations(incl.direct mail campaign) $5,000 $1,134 $5,000
Other Events $15,000 $6,993 $18,000
Corporate Grants $5,000 $0 $5,000
Play and Learn Island?"'Revenue $20„000 $18,51.10 $20,000
Second Story Campaign $42,357
Revenue Totals S66,800 594,596 $74,500
OPERATIONAL EXPENSES $57,541 $32,245 518,150
Conference for Boardmembers $1,000 $35 5600
Board Expenses $1,000 $642 $1,000
Del Mar Apt.5 Utilities $0 $190 $0
Gyroscope Contract $26,500 $26,500 $0
Insurance $1,041 $1,04'0 $1,050
Board Training/Strategic Planning $2,000 $1,775 $2,000
Major Direct Mail Piece $7,000 $0 $7,000
Annual Calendar $15,000 $0 $0
Postage $0 $0 $1,000
Publicity $2,000 $0 $2,000
Tax Preparation $1,000 $2,062 $2,500
Library Programming Incentives $1,000 $0 $1,000
EVENTS $6,000 $3,633 510,325
2nd Story Campaign Related Events $6,000 $3,633 $3,800
Gilfry/Lewis Event $0 $0 $6,100
Quakes Skybox Event $0 $0 $425
TOTAL OPERATIONAL EXPENDITURES 563,541 535,878 $28,475
DONATIONS TO LIBRARY S120,000 S35,324 5207,800
2nd Story Development Consultants $125,000
Adult Literacy $10„0+00 $0 $10,000
Children's/Special Programs $5,000 $4,324 $0
Cultural Arts Nights $15„000 $6,000 $15,000
Corporate Grant $5,000 $0 $5,000
Exhibit Rental $40,000 $0 $0
Fund Development Coordinator $25,000 $25,000 $26,800
Funding of PALs $0 $0 $0
Star Wars Reads Event $0 $0 $5,000
Matching for Library Grants $15,000 $0 $15,000
National Library Week Banner $0 $0 $1,000
Professional Development/innovation Fund $5,000 $0 $5,000
TOTAL FOUNDATION EXPENDITURES S183,541 571,202 5236,275
Item C2-3
LIII IC ARY SEIRVICIES,
DATE: September 10, 2018
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director
SUBJECT: CONSIDERATION AND DISCUSSION REGARDING SECOND STORY
FUNDRAISING
RECOMMENDATION:
For information only.
BACKGROUND:
Victoria Gardens asked for additional information regarding the proposed Second Story
donor/programming options. Staff provided the information and are awaiting a decision.
There are no presentations scheduled at this time for asks or information sharing.
The naming and sponsorship contract template is in its final stages of revision with the City's legal
counsel and will be ready for use soon.This contract will be used for larger and more complicated
pledges.
As a reminder, if Foundation members have new prospects to approach, please get these names
to Dianna Lee for clearance to avoid any potential conflicts or double asks. Three Foundation
teams have been identified to start the cultivation process with several banks on the Foundation
list.
Campaign brochures have been updated to include new board members.
The Library Foundation recently received installment payments for pledges made by two
Second Story donors.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED: (if applicable)
Not applicable.
ATTACHMENT(S):
None.
Page 1 of 1
Item E1-1
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
BUDGET
FY 2018-2019
f r
LAIIF $1,426,463
Union Bank Accoumt $69,884
Total Opening Assets $1,496,347
FY 2018-2019 REVENUES PROJECTED $74,500
Library Foundation Balance(Projected) $1,570,847
Library Foundation Expenditures
Total Expenditures Projected) ($236,462)
Total Balance Remaining
In Library Foundation for FY 2018-2019 $1,334,385
PRELIMINARY PROPOSED BUDGET ACTUAL PROPOSED
2018-2019 BUDGET EARNED/SPENT BUDGET
2017/2018 2017/2018 2018/2019
Rental Income $16,800 58,627 $16,500
Interest Earned $5,000 $16,985 510,000
Personal Donations(incl.direct mail campaign) $5,000 $1,134 $5,000
Other Events $15,000 $6,993 518,000
Corporate Grants $5,000 $0 $5,000
Play and Learn IslandTm Revenue $20,000 $18,500 $20,000
Second Story Campaign $42,357
REVENUE TOTALS $66,800 $94,596 $74,500
Conference for Boardmembers ($1,000) $35 ($600)
Board Expenses ($1,010) $642 ($1,000)
Del Mar Apt.5 Utilities $0 $190 ($187)
Gyroscope Contract ($26,500) $26,500 $0
Insurance ($1,041) $1,041 ($1,050)
Board Training/Strategic Planning ($2„000) $1,775 ($2,000)
Major Direct Mail Piece ($7,000) $0 ($7,000)
Annual Calendar ($15,000) $0 $0
Postage $0 $0 ($1,00D)
Publicity ($2,000) $0 ($2,000)
Tax Preparation ($1,000) 52,062 ($2,500)
Library Programming Incentives ($1,000) $0 ($1,000)
Ili 1
2nd Story Campaign Related Events ($8„000) $3,633 ($3,;800)
Gilfry/Lewis Event $0 50 ($6,100)
Quakes Skybox Event $0 $0 ($425)
TOTAL OPERATIONAL EXPENDITURES ($63,541) $35,878 ($28,662)
•• • f Ili f ®If
2nd Story Development Consultants $0 $0 ($125,000)
Adult Literacy ($10,000) $0 ($10,000)
Children's/Special Programs ($5,000) $4,324 $0
Cultural Arts Nights ($15,000) $6,000 (S-15,000)
Corporate Grant ($5,000) $0 ($5,000)
Exhibit Rental ($40,000) $0 $0
Fund Development Coordinator ($25,000) $25,000 ($26,800)
Star Wars Reads Event 50 $0 ($5,000)
Matching for Library Grants ($15,000) $0 ($15,000)
National Library Week Banner $0 $0 ($1,000)
Professional Development/Innovation Fund ($5,000) $0 ($5,000)
TOTAL FOUNDATION EXPENDITURES ($183,541) $71,202 ($236,462)
Item EZ-1