HomeMy WebLinkAbout2018/12/03 - Agenda Packet - Library Foundation Board DECEMBER 3, 2018
LIBRARY FOUNDATION BOARD AGENDA
PAUL A. BIANE LIBRARY
SECOND STORY EXHIBIT SPACE
12505 CULTURAL CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristine Scott Board Member, Jennifer Hufnagel
Vice President, David Gonzalez Board Member, Tim Johnson
Secretary, Tina Gilfry Board Member, Ruth Leal
Board Member, Teresa Akahoshi Board Member, Laurel Rice
Board Member, Noelia Chapa Board Member, Heidi Soehnel
Board Member, Pam Easter
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Foundation Board on
any item fisted on the agenda. State law prohibits the Library Foundation Board from
addressing any issue not previously included on the Agenda. The Board may receive
testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by
the Chair, depending upon the number of individual Members of the audience. This is a
professional businessmeeting and courtesy and decorum are expected. Please refrain from
any debate between audience and speaker, making loud noises or engaging in any activity
which might be disruptive to the decorum of the meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial.They
will be acted upon by the Library Foundation Board at one time without discussion. Any item
may be removed by a Member or member of the audience for discussion.
C1. Consideration to approve the Minutes of November 5, 2018.
C2. Consideration to approve Library Foundation Treasurer's Report of October 2018.
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President may
open the meeting for public input.
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LIBRARY FOUNDATION BOARD AGENDA
D1. Consideration and discussion regarding the Library Status. The oral report will be presented
by Julie A. Sowles, Library Director.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library
Director.
E. BOARD BUSINESS
The following items have been requested by the Library Foundation Board for discussion.
They are not public hearing items, although the President may open the meeting for public
input.
E1. Consideration and discussion of the Strategic Planning schedule for dates in January 2019.
Discussion lead by Noelia Chapa, Board Member. Continued from September 10,2018.
E2. Election of Rancho Cucamonga Library Foundation Board's President.
E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah.
E4. SUB-COMMITTEE UPDATES.
E5. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Foundation Board to identify the items they wish to discuss at
the next meeting.These items will not be discussed at this meeting,only identified for the next
meeting.
G. ADJOURNMENT
I,Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my
designee, hereby certify that a true,accurate copy of the foregoing agenda was posted on day,
Wednesday, November 28, 2018, seventy-two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Executive Assistant
City of Rancho Cucamonga
Page 2 of 3
DECEMBER 3, 2018
LIBRARY FOUNDATION BOARD AGENDA
Mission Statement
The Rancho Cucamonga Library Foundation supports the Rancho Cucamonga Public Library's innovative
programs and services. We believe the Library is the cornerstone of lifelong learning throughout our community
and region by transforming knowledge, imagination,and discovery.
If you need special assistance or accommodations to participate in this meeting,please contact the
Library at(909)477-2720. Notification of 40 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
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DATE: December 3, 2018
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends the Library Foundation Board to approve the minutes of the special meeting of
November 5, 2018.
BACKGROUND:
Attached, please find the minutes for the special meeting of the Library Foundation Board taken
and compiled by Executive Assistant, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable
ATTACHMENT(S):
November 5, 2018 Minutes
Page 1 of 1
Item C1-1
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The meeting oft Rancho Cucamonga Public Library Foundation Board was held on Monday,
November 5, 2018, int Paul A. Biane Library Conference Room, located at 12505 Cultural
Center Drive, Rancho Cucamonga, California. The meeting was called to order atp.m.
Present were Members hos i, Gilfry, Hufnagel, Johnson, is Scott and Soehnel.
Also present were Mary Hannah, Library Foundation Board Liaison, Julie A. Sowles, Library
Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Manager and Jennifer
Palacios, Executive Assistant.
The Board broke for a special welcoming dinner to honor the new Library Board Members:
Jennifer Hufnagel, Tim Johnson and Laurel is Each Board Member introduced themself and
expressed their love of the City of Rancho Cucamonga and their excitement over the opportunity
to
joint Foundation Board's efforts to financially support the Library's programs and services.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of October 1, 2018.
MOTION: Moved by Member Gilfry to approve the minutes of October 1, 2018, seconded by
Member Akahoshi, motion carried, 7-0-4 (with Chapa, Easter, Gonzalez and Leal absent).
C2. Consideration to approve Library Foundation Treasurer's Report of September 2018.
MOTION: Moved by Member Soehn to approve the Library Foundation Treasurer's Report of
September 2018, seconded by Member Akahoshl, motion carried, 7-0-4 (with Chapa, Easter,
Gonzalez and Leal absent).
Q. LIBRARY DIRECTOR'S STAFF REPORTS
Dl. Consideration and discussion regarding the Library Status, The oral report will be
presented by Julie Sowles, Library Director.
Julie A. Sowles, Library Director, reported on October 2, 2018 Carol Durkel, Library Technician
received the City of Rancho Cucamonga's Employee of the Month Award.
Item C1—2
Library Foundation Board Minutes
November 5, 2018
Page 2
Library Director Sowles stated City Hall is hosting an exhibit of contemporary art featuring
paintings and sculptures curated by Chaffey College's Wignall Museum. The display will be
refreshed with new pieces on a regular basis. Director Sowles encouraged the Board to go to City
Hall see the exhibit.
Julie A. Sowles, Library Director, reported the Library held their final interviews fort Library
Technician position in Children Services and will announce the new recruitment next month.
Library Director Sowles stated on October 26, 2018 the Archibald Library held the annual Fall into
Fun event with over 400 attendees. The theme was Harry Potter with several costume characters
walking around for photo opportunities. The family event was a success and it was exciting to see
the adults and children dressed up as their favorite Harry Potter characters.
Julie A. Sowles, Library Director, reported on November 3, 2018 the Library held the Little Free
Library kickoff program. Library staff talked with participants about general information regarding
Little Free Libraries and Lowes representatives conducted a Little Free Library construction
demonstration.
Library Director Sowles stated, the it Council Library Subcommittee held interviews today for
two new potential Board Members. They will be making an appointment recommendation at the
November 21, 2018 City Council meeting.
Julie A. Sowles, Library Director, reminded the Board they sponsored a table at the Diane Williams
retirement meeting on December 3, 2018. The table seats eight guests and she asked the Board
to decide which eight Members will be attending.
Library Director Sowles asked the Board to save the date for State oft City is will be held
on February 28, 2019.
Julie A. Sowles, Library Director, reported the Library is close to launching its the new e-book
service, possibly in time fort winter holidays. The new e-book service is called cloudLibrary.
Rancho Cucamonga Public Library cardholders will have top priority to access the collection's
titles and the Library has the option to lend and borrow available titles with other California libraries
who offer the same service.
Library Director Sowles reported Brian Sternberg, Assistant Library Director and Wess Garcia,
Program Coordinator and herself have been talking to potential consultants for the next phase of
the Second to project. More information will be announced in the future.
Julie A. Sowles, Library Director, stated the Library is on Twitter and encourage the Board to
follow the account.
Library Director Sowl shared a rough estimate of the amount raised from the Lewis Gilfry event
to be $17,400.
D2. Consideration and discussion regarding Children's Services, It Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Brian Sternberg, Assistant Library Director, reported Literacy Staff will be kicking off National
Item C1—3
Library Foundation Board Minutes
November 5, 2018
Page 3
Novel Writers Month (NalloWriMo) on Wednesday, November 7, 2018 at the Biane Library.
Participates will make a commitment to write 50,000 words, encouraging them to write a novel.
The finale will take place at an event at Archibald Library featuring David Allen from the Daily
Bulletin.
Assistant Library Director Sternberg reported Teen Services will be hosting an escape room, with
a Fantastic Beasts theme. Participants will have to find their way out of Newt's briefcase. The
program will take place int Second Story on Thursday, November 8, 2018.
Brian Sternberg, Assistant Library Director, stated quarterly Sensory Storytimes wrapped up
today, at the Archibald Library and Children's Services are in the planning stages for additional
sessions in January 2019.
Assistant Library Director Sternberg reported National Family Literacy Day will be celebrated at
Archibald Library on November 17, 2018. The theme will be called, "Together We Read" and the
honored author will be Mo Willems who wrote Knuffle Bunny, the Elephant and Piggie series and
Don't Let the Pigeon Drive the Bus! Families will enjoy stories, crafts and games.
Brian Sternberg, Assistant Library Director, stated Ready Open Play 2.0 will take place on
November 30, 2018 int Second Story. The Library will be holding four oft events:
November 30, December 1, December 4 and December 8, 2018, Families will enjoy activities
inspired by Ernest Cline's Ready Player One and classic videogames.
E. BOARD BUSINESS
El. Determination of partial and full terms for new Directors, Process will be conducted by
Julie A. Sowles, Library Director.
Tim Johnson, Board Member, volunteered to be appointed to fill the partial term of former Board
Member, Rebecca Davies. Member Johnson's term will end on June 30, 2020 and at that time he
will be eligible to reapply for appointment to a new, full term.
E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report presented by Mary
Hannal�—
Mary Hannah, Library Foundation Board Liaison, stated the Library Board of Trustees eliminated
the Adult and Children Tour Policies and revised the Display Policy.
E1 SUB-COMMITTEE UPDATES.
None.
E4. BOARDMEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board mber.)
Kristine Scott, President, reported Janice Rutherford, Second District Supervisor will be hosting
a Christmas Reception and dessert contest between local nonprofits on December 13, 2018 at
the Jesse Turner Community Center in Fontana, CA. The Foundation Board has been asked to
Item C1—4
Library Foundation Board Minutes
November 5, 2018
Page 4
participate.
Board Members, Akahoshi, Johnson and Rice agreed to for a Christmas Reception
Subcommittee and the Board agreed to participate in this event,
Tina Gilfry, Secretary reported the Lions Club made a generous donation of $250.00 to the
Second Story Capital Campaign.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
None.
G. ADJOURNMENT
MOTION: Moved by Member Akahos to adjourn to Monday, December 3, 2018, seconded by
Member Johnson, motion carried, 7-0-4 (with Chapa, Easter, Gonzalez and Leal absent). The
meeting adjourned at 7:29 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Jennifer Palacios, Executive Assistant
Approve&
Item C1-5
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LIBRARY to!ERVIIC r
DATE: December 3, 2018
TO: Rancho Cucamonga Library Foundation Board
FROM: Julie A. Sowles, Library Director J(�
SUBJECT: TREASURER REPORT— OCTOBER 2018
CASH REPORT BEGINNING MTQ MTQ ENDING
CASH CASH
October..2018 BALANCE _ BALANCE
FUND
General $9,387.26 -,$'162,29 1414.64.63
Archibald Cit ren's Books
Endowment
4
Victoria Gardens Books jgaJ25.00
Adult Literacy
Greg Terri Jacobs
ileac 5 ,7 3 5,
Play& Lear Islandem 11OA72.50
Lola A. LiygAgy Trust
Account 2 7glp,.801.97
Innovation 1759 I 17 on.,� 0
Moving arWorkforce
..Tech Skills:_gdi12,5 12 00.00
QpgLatinj Reserve Fund
Second tc!y $69 3 a --$3„358.54 1
Unallocated s M2.20-000
7 ,
Page 1 of 2
Item C2-1
TREASURER REPORT— OCTOBER 2018
December 3, 2018
Page 2
TOTAL 1,54 ,3 .75 $15,627.24 ($30520,83) $1,55%453.1
LAIF Account $1,433,231.5
Transferred to LAIF Account
LAIF Interest $7,787,26
Union Bank Account $117,434.32
Deposits in Transit
Less Outstanding Checks ($1,970.91)
Total Library Foundation
Holdings. $1,556,482.25
Revenues: $15,627.24
Lewis Apt. 05 $ 1,600.00 General Fund
LAIF Interest $ 7,787.26 General Fund
Doug Morris 2012 Donation $ 550.00 Second Story
Randall &Janell Lewis $ 2,000.00 Second Story/Gilfry/Lewis Event
Greater Ontario Tourism Marketing District $ 2,000.00 Second Story/Gilfry/Lewis Event
David Gonzales $ 977.70 Second Story/Gilfry/Lewis Event
-$22.30 PayPal chg. (orig. amt. $1,000)
Cheryl Aday $ 488.70 Second Story
-$11.30 PayPal chg. (orig. amt. $500)
United Health Group $ 223.58 Second Story
-$6.68 Benevity chg. (orig. amt. $230.26)
Expenditures: $3,520.83
Champion Awards $ 565.69 Gilfry/Lewis Event - Cutting Boards
CVS Pharmacy $ 26.32 Gilfry/Lewis Event -Water Bottles
Total Wine $ 1,855.69 Gilfry/Lewis Event -Wine
Alexander Lansburgh $ 400.00 Gilfry/Lewis Event - Accompanist
James Greer $ 100.00 Gilfry/Lewis Event - Musical Entertainment
Elite Valet $ 300.00 Gilfry/Lewis Event - Valet
David Gonzalez $ 110.84 Gilfry/Lewis Event- Van Rental
Lewis Apt .05 $ 62.29 Water/Gas/ Electric 8/27/18
Etsy.com $ 65.00 D. Williams Book Gift
Attorney Gen Reg Charitable Trusts $ 25.00 Annual Registration Renewal Fee
Franchise Tax Board $ 10.00 Form 199/2017 Tax Return
Total Holdings $ 1,556,482.25
Outstanding Library Budget $ 207,800.00
Second Story Campaign Commitment $ 500,000.00
Available Funds $ 848,682.25
ATTACHMENT(S):
Rancho Cucamonga Public Library Foundation Budget FY2018-2019 Budget.
Page 2 of 2
Item C2-2
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION
BUDGET
FY 2018-2019
t r
LAIF $1,426,463
Union Bank Account $69„884
Total Opening Assets $1,496,347
FY 2018-2019 REVENUES PROJECTED $149,500
Library Foundation Balance(Projected) 51,645,847
Library Foundation Expenditures
'total Expenditures Projected ($236,462)
Total Balance Remaining
In Library Foundation for FY 2018-2019 $1,409,385
PRELIMINARY PROPOSED BUDGET ACTUAL
2018-2019 BUDGET EARNEDISPENT BUDGET
2017/2018 2017/2018 2018/2019
Rental Income $16,800 $8,627 $16,500
Interest Earned $5,000 $16,985 $10,000
Personal Donations(incl.direct mail campaign) $5,000 $1,134 $5,000
Other Events $15,000 $6,993 $18,000
Corporate Grants $5,000 $0 $5,000
Play and Learn Island"Revenue $20,000 $18,500 $20,000
Second Story Campaign $42,357 $75,000
REVENUE TOTALS $66,800 $94,596 $149,500
Conference for Boardmembers ($1,000) $35 ($600)
Board Expenses ($l,000) $642 ($1,000)
Del Mar Apt.5 Utilities $0 $190 ($187)
Gyroscope Contract ($26,500) $26,500 $0
Insurance ($4,041) $1,041 ($1,050)
Board Training/Strategic Planning ($ „000) $1,775 ($21,000)
Major Direct Mail Piece ($7,000) $0 ($7,000)
Annual Calendar ($15,000) $0 $0
Postage $0 $0 ($1,000)
Publicity ($2,000) $0 ($ „000)
Tax Preparation ($1,000) $2,062 ($2,500)
Library Programming Incentives ($1,000) $0 ($'4,000)
2nd Story Campaign Related Events ($8,000) $3,633 ($34800)
Gilfry/Lewis Event $0 $0 ($6,100)
Quakes Skybox Event $0 $0 ($425)
TOTAL OPERATIONAL EXPENDITURES ($63,541) $35,878 ($28,662)
tr r - • • mmm
2nd Story Development Consultants $0 $0 ($125,, )�
Adult Literacy ($10,000) $0 ($'4 0,0w),
Children's/Special Programs ($5,000) $4,324 $0
Cultural Arts Nights ($15„000) $6,000 ($15„ )
Corporate Grant ($511000) $0 ($51,000)
Exhibit Rental ($40,000) $0 $0
Fund Development Coordinator ($251„000) $25,000 ($26,800)
Star Wars Reads Event $0 $0 ($5„000)
Matching for Library Grants ($15,000) $0 (S'15„000)
National Library Week Banner $0 $0 ($1,000)
Professional Development/innovation Fund ($5,000) $0 ($5„000)
TOTAL FOUNDATION EXPENDITURES ($183,541) $71,202 ($236,462)
Item C2-3