HomeMy WebLinkAbout2019/06/19 - Agenda PacketAGENDA
FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY -
SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL
Wednesday, June 19, 2019
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M.
ORDER OF BUSINESS:
CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.
REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.
MEMBERS:
MAYOR L. Dennis Michael CITY MANAGER John R. Gillison
MAYOR PRO TEM Lynne B. Kennedy
COUNCIL MEMBERS Ryan A. Hutchison
Kristine D. Scott
Sam Spagnolo
CITY ATTORNEY James L. Markman
CITY CLERK Janice C. Reynolds
CITY TREASURER James C. Frost
Rancho Cucamonga City Council Mission Statement
• Make decisions, and be perceived as making decisions, for the general welfare of the community.
• Always work to improve existing services and develop policies to meet the expected as well as anticipated needs
of the community.
• Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the
community.
• Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's
interests by fairly translating public feedback into public policy.
• Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and
commitment to the City's core values and goals.
• Set the vision for the community for the future.
• Have a professional, objective and respectful relationship with each other in order to more effectively address the
challenges of the future.
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A_ . INFORMATION FOR THE PUBLIC Le
gA'HO &CAMONGA
TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL
The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all
points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed
your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your
entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval
or disagreement from the audience.
The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling
out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front
desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or
City Council should be given to the City Clerk for distribution.
During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was
received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda.
During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and
no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of
the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the
regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that
item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individuals desiring to speak.
AGENDA BACK-UP MATERIALS
Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the
City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting.
LIVE BROADCAST
Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on
Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00
p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp.
The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third
Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority.
Copies of the agendas and minutes can be found @ www.cityofrc.us
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's
office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
Please silence all cell phones and devices while the meeting is in session.
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JUNE 19, 2019
FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY AND
CITY COUNCIL AGENDA
CLOSED SESSION - 4:30 P.M.
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, Spagnolo
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION - Tapia Conference Room
D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE
SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP,
TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. DISTRICT/CITY
D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11,
0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER
REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT
RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY
D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 7418 ARCHIBALD AVENUE
IDENTIFIED AS PARCEL NUMBER 0208-031-76-0000; NEGOTIATING PARTIES CITY
MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO
CUCAMONGA, AND EUNICE BOBERT, CHIEF EXECUTIVE OFFICER REPRESENTING
ORANGE HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. —
CITY
DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER
OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL NUMBERS 0209-
131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, REPRESENTING THE
CITY OF RANCHO CUCAMONGA, AND POWER MEDIC TECHNOLOGIES, INC., THE
PROPERTY OWNER; REGARDING PRICE AND TERMS OF PAYMENT. — CITY
D.5. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO
CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER
PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS
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1904713 - CITY
D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949
WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX
ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR
TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY
D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-
131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE
CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES,
TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST
AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF
THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3
INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY
D.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-
162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE
CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES
OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY
GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST
DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND
PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED
DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE
AND TERMS — CITY
D.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229-
131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER;
REGARDING PRICE AND TERMS - CITY
E. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY,
SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA,
CALIFORNIA.
REGULAR MEETING - 7:00 P.M.
COUNCIL CHAMBERS
THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR
AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO
CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD,
AGENCIES, AUTHORITY BOARD AND COUNCIL.
Pledge of Allegiance
Roll Call: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott and Spagnolo
A. ANNOUNCEMENT/ PRESENTATIONS
A.1. Presentation of a Proclamation Declaring the Month of July as "Parks & Recreation Month". ---
A.2. Announcement of the 14th Season of Performances for the Lewis Family Playhouse at the ---
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Victoria Gardens Cultural Center.
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed
on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public
Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire
Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may
receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to
the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This
is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between
audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the
meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non -controversial. They will be acted
upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor
Agency/Authority Board/Council Member for discussion.
C. CONSENT CALENDAR - FIRE PROTECTION DISTRICT
C.1. Consideration of Meeting Minutes: Regular Meetings of June 5, 2019 and Special Meeting of 11
June 6, 2019.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,264,225.84 and Weekly Check
24
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$134,159.86 Dated May 23, 2019 Through June 10, 2019.
33
C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $754.32 Dated May 23, 2019 Through June 10, 2019.
35
CA. Consideration to Receive and File Current Investment Schedule as of May 31, 2019.
C.5. Consideration to Approve the Renewal of Contract CO 17-141 With Commercial Cleaning
Systems for Citywide Janitorial Services in an Amount Not to Exceed $33,000 for FY 2019/2020, 42
and an Estimated Total Contract Amount of $193,630 Over the Five Years Remaining on the
Contract; and Authorize the City Manager to Renew the Contract Annually.
D. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY
D.1. Consideration of Regular Meeting Minutes of June 5, 2019.
11
D.2. Consideration to Appropriate Funds under the Acquisition, Disposition, Development, and Loan 47
Agreement (ADDLA) with 7418 Archibald LLC (Villa Pacifica II) in the Amount of $2,000,000.
E. CONSENT CALENDAR - SUCCESSOR AGENCY
E.1. Consideration of Regular Meeting Minutes of June 5, 2019. 11
F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY
F.1. Consideration of Regular Meeting Minutes of June 5, 2019. 11
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G. CONSENT CALENDAR - CITY COUNCIL
G.1. Consideration of Regular Meeting Minutes of June 5, 2019 and Special Meeting of June 6, 2019. 11
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $2,246,068.52 and Weekly Check
49
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$2,341,056.90 Dated May 23, 2019 Through June 10, 2019.
132
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
58
Company in the Amount of $9,921.65 Dated May 23, 2019 Through June 10, 2019.
134
GA. Consideration to Receive and File Current Investment Schedule as of May 31, 2019.
60
G.5. Consideration of Approval to Accept Grant Revenue in the Amount of $26,740, Awarded by the
California Emergency Management Agency, Fiscal Year 2018 Emergency Management 72
Performance Grant, to the City of Rancho Cucamonga.
G.6. Consideration to Approve Resolution No. 19-045 for Submission of an Application Under the 74
Statewide Park Development and Community Revitalization Program.
RESOLUTION NO. 19-045 76
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE APPLICATION FOR
STATEWIDE PARK DEVELOPMENT AND COMMUNITY
REVITALIZATION PROGRAM GRANT FUNDS
G.7. Approval of Memorandum of Understanding between the City of Rancho Cucamonga and the 78
Rancho Cucamonga Community and Arts Foundation and the Rancho Cucamonga Library
Foundation.
G.8. Consideration to Accept the Construction of the RC Sports Center, Contract No. 17-053 as 99
Complete, Approve Final Contract Amount of $14,096,250, Authorize the Release and
Acceptance of Project Related Bonds, and Authorize the City Engineer to File a Notice of
Completion.
RESOLUTION NO. 19-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 101
CALIFORNIA, ACCEPTING THE RC SPORTS CENTER CONTRACT NO. 17-053 AND
AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK
G.9. Consideration of a Contract with All American Asphalt in an Amount of $1,309,989 Plus a 10% 102
Contingency, for the Fiscal Year 2018/19 Major Arterial Pavement Rehabilitation Project at Haven
Avenue, Foothill Boulevard and Hermosa Avenue.
G.10. Consideration to Approve the Final Map of Tract No. 20147 (Case No. SUBTT20147), Located 107
South of 6th Street Between Haven Avenue and Milliken Avenue, Submitted by LVD Empire
Lakes, LLC.
GA 1. Consideration of Improvement Agreements and Improvement Security for the Haven Avenue and 110
Arrow Route Intersection Improvements and the Haven Avenue and 6th Street Intersection
Improvements Related to the Development of Tract No. 20073 on the North Side of 4th Street
Between Milliken Avenue and Cleveland Avenue (Case No. ROW2019-00072 and ROW2019-
00261 Respectively) Submitted by SC Rancho Development Corp.
G.12. Consideration of a Design Services Agreement with Southern California Regional Rail Authority
1 1 3
for Design and Plan Review Services Related to the Etiwanda Avenue Grade Separation Project.
G.13. Consideration of a Three Year Contract with Pacific Utility Installation, Inc. in the Total Amount of
132
$360,000 for High Voltage Electrical Support and Related Infrastructure.
G.14. Consideration of a Three Year Contract with International Line Builders, Inc. in the total amount of
134
$360,000 for High Voltage Electrical Support and Related Infrastructure.
G.15. Consideration of a Three Year Contract with Henkels & McCoy, Inc. in the Total Amount of 136
$360,000 for High Voltage Electrical Support and Related Infrastructure.
G.16. Consideration of a Contract with Elecnor Belco Electric, Inc., in the Amount of $108,978, Plus a 138
10% Contingency, and Authorization of an Appropriation Totaling $25,190 for the Safety Lighting
Installation Project at Terra Vista Parkway and Spruce Avenue.
G.17. Consideration of a Resolution Adopting the Amended Measure "I" Five -Year Capital Improvement 143
Plan Covering Fiscal Years 2018/2023.
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RESOLUTION NO. 19-048 145
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ADOPTING THE AMENDED MEASURE "I" FIVE-YEAR CAPITAL
IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2018/2023 FOR THE
EXPENDITURE OF MEASURE "I" FUNDS
G.18.
Consideration to Approve the Renewal of Contract CO 17-141 with Commercial Cleaning
148
Systems for Citywide Janitorial Services in an Amount Not To Exceed $840,240 for FY
2019/2020, and an Estimated Total Contract Amount of $4,905,990 Over the Five Years
Remaining on the Contract; and Authorize the City Manager to Renew the Contract Annually.
G.19.
Consideration to Approve the Renewal of Contract CO 16-148 with BrightView Landscape
153
Services for Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1
Parks, in an Amount Not to Exceed $354,660 for FY 2019/2020, and an Estimated Total Contract
Amount of $1,475,970 Over the Four Years Remaining on the Contract; and Authorize the City
Manager to Renew the Contract Annually.
G.20.
Consideration to Approve the Renewal of Contract CO 16-262 with BrightView Landscape
165
Services for Landscape, Irrigation, and Parks Maintenance for PD -85 Parks, in an Amount Not to
Exceed $302,380 for FY 2019/2020, and an Estimated Total Contract Amount of $1,258,400
Over the Four Years Remaining on the Contract; and Authorize the City Manager to Renew the
Contract Annually.
G.21.
Consideration to Approve the Renewal of Contract CO 2012-009 with BrightView Landscape
172
Services for Maintenance of Parkway, Paseo, and Median Landscapes within Landscape
Maintenance Districts 1, 2, 4R, and 5, in an Amount Not to Exceed $2,244,760 for FY 2019/2020.
G.22.
Consideration to Approve the Renewal of Contract CO 15-103 with Siemens Industry, Inc. for
181
Citywide Traffic Signal and Safety Lighting Maintenance Services; in an Amount Not To Exceed
$1,080,750 for FY 2019/2020.
G.23.
Consideration of Contract Amendments for Michael Baker International for $20,000 and
188
Sagecrest Planning and Environmental for $36,000 for the continuation of contract planning
staffing services.
190
G.24.
Consideration of a contract with MDG Associates, Inc., in an amount not to exceed $150,000 for
the administration of the City's Community Development Block Grant allocation.
G.25.
Consideration to Accept and Allocate $1,000 Awarded by the Young Adult Library Services
192
Association for Teen Summer Interns at the Rancho Cucamonga Public Library.
G.26. Consideration of Approval of Resolutions Ordering the Preparation of the Annual Engineer's 194
Reports to Initiate Proceedings to Levy Annual Assessments; Approving the Preliminary Annual
Engineer's Reports; and Declaring the City Council's Intention to Levy Annual Assessments
Within Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, Street
Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement
District No. PD -85 for Fiscal Year 2019/20; and Setting the Time and Place for a Public Hearing
Thereon.
RESOLUTION NO. 19-036
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 638
CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1,
2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-037
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 639
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS.
1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-038
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND 641
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 IN LANDSCAPE
MAINTENANCE DISTRICT NOS. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON
RESOLUTION NO. 19-039
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 646
CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS
Page 7
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICT
NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-040
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 647
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORTS FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT
NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-041
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND 649
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 IN STREET LIGHTING
MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, AND SETTING A TIME
AND PLACE FOR A PUBLIC HEARING THEREON
RESOLUTION NO. 19-042
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, ORDERING THE PREPARATION OF THE ANNUAL ENGINEER'S REPORT 653
PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-043
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER'S REPORT FORT4654
ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20
RESOLUTION NO. 19-044
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 656
CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2019/20 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND SETTING A TIME AND PLACE FOR
A PUBLIC HEARING THEREON
H. CONSENT ORDINANCES
The following Ordinances have been introduced for first reading. Second readings are expected to
be routine and non -controversial. The City Council will act upon them at one time without discussion.
The City Clerk will read the title. Any item can be removed for discussion by a Council Member.
H.1. Consideration of Second Reading and Adoption of Ordinances to Amend Title 17 of the Rancho 659
Cucamonga Municipal Code and Related Special Planning Areas to Amend Requirements and
Standards for the Development of Hotels.
ORDINANCE NO. 949
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE 661
RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND
STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY AND MAKING
FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 950
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE 672
LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA
AND MAKING FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 951
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE ETIWANDA SPECIFIC 675
PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN
SUPPORT THEREOF
ORDINANCE NO. 952
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN SQUARE 678
MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING
FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 953
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA ARBORS 681
MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING
Page 8
9ilk l.7n[e19n1111001NaA:i09:12MOM a
ORDINANCE NO. 954
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE VICTORIA COMMUNITY 684
PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN AREA AND MAKING FINDINGS IN
SUPPORT THEREOF
H.2. Consideration of Second Reading and Adoption of Ordinance No. 955, Amending Chapter 10.76 687
of the Municipal Code Concerning the Establishment of Rates Charged for Police Towing
Services.
ORDINANCE NO. 955
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE 688
CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE TOWING
SERVICES
I. ADMINISTRATIVE HEARING ITEM
J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION
DISTRICT
J.1. Conduct a Public Hearing to Consider the Detachment of Certain Property from Landscape 690
Maintenance District No. 3B, Park and Recreation Improvement District No. PD -85 and Street
Lighting Maintenance District Nos. 1 and 6 (collectively, the "Districts") and Consideration of the
Approval of a Resolution Ordering the Detachment of Such Property from the Districts and to
Adjust the Boundary of Each District's Map.
RESOLUTION NO. 19-046
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 692
CALIFORNIA, ORDERING THE DETACHMENT OF CERTAIN PROPERTY FROM
LANDSCAPE MAINTENANCE DISTRICT NO. 3B, PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6
J.2. Consideration of Resolution 19-047 for the Placement of Special Assessments and Liens for 695
Costs of Nuisance Abatement on Private Property.
RESOLUTION NO. 19-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA, CONFIRMING THE REPORT OF UNPAID NUISANCE ABATEMENTS ON 697
PRIVATE PROPERTY, WHICH SHALL CONSTITUTE SPECIAL ASSESSMENTS AND LIENS
AGAINST THE RESPECTIVE PARCELS OF LAND AND SHALL BE COLLECTED FOR THE
CITY OF RANCHO CUCAMONGA, CALIFORNIA AT THE SAME TIME AND IN THE SAME
MANNER AS ORDINARY COUNTY AD VALOREM PROPERTY TAXES
K. CITY MANAGER'S STAFF REPORTS
L. COUNCIL BUSINESS
L.1. COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
L.2. INTER -AGENCY UPDATES ---
(Update by the City Council to the community on the meetings that were attended.)
M. IDENTIFICATION OF ITEMS FOR NEXT MEETING
N. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee,
hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at
least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center
Drive, Rancho Cucamonga, California and on the City's website.
Page 9
Page 10
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DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Linda A. Troyan, City Clerk Services Director
SUBJECT: CONSIDERATION OF MEETING MINUTES: REGULAR MEETINGS OF
JUNE 5, 2019 AND SPECIAL MEETING OF JUNE 6, 2019.
RECOMMENDATION:
Staff recommends approval of the June 5, 2019 Regular Meeting Minutes and June 6, 2019 Special
Meting Minutes.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
N/A
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - June 5, 2019 Minutes
Attachment 2 - June 6, 2019 Minutes
Page 11
June 5, 2019
CITY OF RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
The City of Rancho Cucamonga City Council held a closed session on Wednesday, June 5, 2019 in the Tapia
Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael
called the meeting to order at 4:30 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; Lori Sassoon, Deputy City
Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services; Matt Burris, Deputy
City Manager/Economic and Community Development.
No public communications were made.
No discussion or actions were taken.
D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274, FIRE
SUPPORT SERVICES ASSOCIATION AND FIRE MANAGEMENT EMPLOYEE GROUP,
TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. DISTRICT/CITY
D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST
CORNER OF HAVEN AVENUE AND JERSEY BOULEVARD IDENTIFIED AS PARCEL
NUMBERS 0209- 131-01; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POWER MEDIC
TECHNOLOGIES, INC., THE PROPERTY OWNER; REGARDING PRICE AND TERMS OF
PAYMENT. — CITY
D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO
CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER
PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS
1904713 - CITY
**DRAFT**
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Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 1 of 11
Page 12
DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST
CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL
NUMBER 0229-012-10-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND STEVE AGGAZZOTTI,
PROPERTY OWNER; REGARDING PRICE AND TERMS. -CITY
D.S. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949
WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX
ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN
GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA,
AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY
D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER
0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND
JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN
UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING,
AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014,
AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS —
CITY
D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER
0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND
JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN
UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS,
TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN
UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS,
TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO
AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY
D.B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER
IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS
0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER,
REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC,
OWNER; REGARDING PRICE AND TERMS - CITY
The closed session recessed at 6:40 p.m.
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 2 of 11
Page 13
The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on June 5, 2019 in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor
Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nick Ghirelli, Assistant City Attorney; and Linda A. Troyan, City
Clerk Services Director.
Council Member Hutchison led the Pledge of Allegiance.
A.1. Presentation of Certificates of Recognition to Etiwanda High School Students for their Compost
Program.
Mayor Michael along with Members of the City Council and Marissa Ostos, Management Analyst I, Rancho
Cucamonga Environmental Programs, presented a Certificate of Recognition to Mrs. Rose Lewis,
Environmental Science teacher at Etiwanda High School and Etiwanda High School Students for their
participation in the Compost Program. Management Analyst II Ostos shared a video highlighting the program
and acknowledged the school's participation and efforts.
City Manager Gillison announced that an alternate recommendation has been presented for items C5 and
G13 on the Consent Calendars, in which, staff is recommending the Council reject all bids received for the
Public Safety Facility Project and re -bid the contract.
Pedro Lopez, spoke about a project request at 8042/8044 Archibald Avenue being rejected by the City and asked
the City to reconsider his request; he displayed photographs of the building and his neighbor's property.
City Manager Gillison referred Mr. Lopez to Deputy City Manager/Economic and Community Development Burris
for assistance.
Vina Kapadia, expressed concerns with the registration process for senior citizen classes and displayed a copy of
a letter she submitted expressing her concerns and asked the City for assistance.
Lorraine Gutierrez, expressed concerns with registering for senior citizen classes at the senior center.
Mayor Michael referred Ms. Kapadia and Ms. Gutierrez to Jennifer Hunt -Gracia, Community Services Director for
assistance.
Priscilla Prieto, inquired about submitting a proposal to restore the Etiwanda Depot.
City Manager Gillison stated that the building will be appraised first and after that the City will be receiving new
proposals.
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 3 of 11
Page 14
Matthew Kraus, Lester & Cantrell, LLP, spoke on item C5 of the agenda, requested the City Council reject the
lowest bid by AWI Builders Inc. and determine RC Construction Services Inc. as the lowest responsible bidder.
Jean Nowa, shared concerns with an Airbnb rental home at 8065 Thoroughbred Street; inquired on who regulates
compliance of the home; and displayed photographs of the home.
City Manager Gillison referred Ms. Nowa speak with Jana Cook, Code Enforcement Manager for assistance and
clarification.
Jim Frost, spoke about and shared an article written by previous City Manager Jack Lam in regards to the formation
of the City and provided a copy to the City Clerk.
Frank Atry, spoke on comments made by a previous speaker at the last Council meeting in regards to July 4th
fireworks show tickets and an ethics code; noted that he will be requesting to receive related correspondence from
the City; and spoke about parking citations issued by the Sheriff's department.
In response to a public comment made at the last Council meeting, City Manager Gillison clarified that staff provided
a sworn affidavit on tickets purchased for the 41h of July event by Council Member Spagnolo and were paid in
advance.
C.1. Consideration of Meeting Minutes: Regular Meetings of May 15, 2019.
C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $601,797.70 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$312,293.21 Dated May 07, 2019 Through May 22, 2019 and Electronic Debit Register for the
Month of April in the Amount of $562,971.56.
C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $195.76 Dated May 07, 2019 Through May 22, 2019.
CA. Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection
Agreement with the California Department of Forestry and Fire Protection in the Amount of
$44,580.
RESOLUTION NO. FD 19-004
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
APPROVING THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT
WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
FOR SERVICES FROM JULY 1, 2019 TO JUNE 30, 2020
Consideration to Reject All Bids Received for the Construction of the Public Safety Facility and
Authorization to Re -Advertise the "Notice Inviting Bids".
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 4 of 11
Page 15
C.6. Consideration to Award a Contract to Inland Overhead Door Company for Overhead Door and
Gate Maintenance and Repair.
C.7. Consideration to Declare Surplus for Vehicles and Equipment that have been Deemed no Longer
Needed, Obsolete or Unusable.
MOTION: Moved by Board Member Spagnolo, seconded by Vice -President Kennedy, to approve Consent
Calendar Items C1 through C7, with the alternate recommendation by staff on item C5. Motion carried, 5-0, with
Council Member Scott abstaining from item C3, due to her employment with Southern California Gas Company.
D.1. Consideration of Regular Meeting Minutes of May 15, 2019.
MOTION: Moved by Vice -Chair Kennedy, seconded by Agency Member Scott, to approve Consent Calendar
Item D1. Motion carried unanimously, 5-0.
E.1. Consideration of Regular Meeting Minutes of May 15, 2019.
MOTION: Moved by Agency Member Scott, seconded by Agency Member Hutchison, to approve Consent
Calendar Item E1. Motion carried unanimously, 5-0.
F.1. Consideration of Regular Meeting Minutes of May 15, 2019.
MOTION: Moved by Board Member Spagnolo, seconded by Vice -Chair Kennedy, to approve Consent Calendar
Item F1. Motion carried unanimously, 5-0.
G.1. Consideration of Regular Meeting Minutes of May 15, 2019.
G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,176,637.07 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$7,152,124.37 Dated May 07, 2019 Through May 22, 2019 and Electronic Debit Register for the Month
of April in the Amount of $6,355,094.31
G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $2,615.99 Dated May 07, 2019 Through May 22, 2019.
GA. Consideration of an Improvement Agreement and Improvement Security for Street Improvements, and
to Order Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance Districts
No's. 1 and 6 Related to the Development of a Nursery at 8681 Grove Avenue on the East Side of Grove
Avenue Between 9th Street and Arrow Route (Case No. DRC2017-00439) Submitted By 9711 Valley,
LLC.
**DRAFT**
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Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 5 of 11
Page 16
RESOLUTION NO. 19-031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE
DISTRICT NO. 313 (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR CASE NO.
D RC2017-00439
RESOLUTION NO. 19-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE
DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2017-00439
RESOLUTION NO. 19-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE
District NO. 6 (COMMERCIAL/INDUSTRIAL) FOR CASE NO. DRC2017-00439
G.S. Consideration of an Appropriation in the Amount of $45,600 From the Municipal Utility Fund (Fund 705)
for the CIS Infinity Payment Portal Software Upgrade.
G.6. Consideration to Accept Public Improvements at 12400 Arrow Route Related to Case No.
DRC2016-00726 as Complete, File the Notice of Completion, and Authorize Release of Bonds.
G.7. Consideration to Award a Professional Services Agreement for Copier Managed Services to So Cal Office
Technologies.
G.B. Consideration for Authorization to Increase the Contract with Ford of Upland in the Amount of
$17,950 for a Total Contract in the Amount of $67,950.
G.9. Consideration to Award a Contract to Inland Overhead Door Company for Overhead Door and Gate
Maintenance and Repair.
G.10. Consideration of Resolution Modifying Paying and Reporting the Value of Employer Paid Member
Contributions To CALPERS for All Miscellaneous Employees Within the Teamsters Local 1932
Bargaining Unit.
RESOLUTION NO. 19-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,
MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTIONS TO CALPERS FOR ALL MISCELLANEOUS EMPLOYEES WITHIN THE
TEAMSTERS LOCAL 1932 BARGAINING UNIT
G.11. Consideration to Cancel the Regular Meetings of the Fire Protection District, Housing Successor Agency,
Successor Agency, Public Financing Authority and City Council on July 3, 2019 and October 16, 2019.
G.12. Consideration to Declare Surplus for Vehicles and Equipment that have been Deemed no Longer
Needed, Obsolete or Unusable.
Consideration to Reject All Bids Received for the Construction of the Public Safety Facility and
Authorization to Re -Advertise the "Notice Inviting Bids".
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 6 of 11
Page 17
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve Consent
Calendar Items G1 through G13, with the alternate recommendation by staff on item G13. Motion carried, 5-0,
with Council Member Scott abstaining from item G3, due to her employment with Southern California Gas
Company.
None.
1.1. Consideration to Discontinue Further Efforts to Install a Pedestrian Bridge along the Deer
Creek Channel Requested to be located between the Pacific Electric Trail and Highland
Avenue.
City Manager Gillison introduced Jason Welday, Engineering Services Director/City Engineer,
who gave the staff report.
Mayor Michael opened the Administrative Hearing item.
There were no public communications made.
Mayor Michael closed the Administrative Hearing item.
MOTION: Moved by Council Member Spagnolo, seconded by Council Member Scott, to
discontinue further efforts to install a pedestrian bridge along the Deer Creek Channel requested
to be located between the Pacific Electric Trail and Highland Avenue. Motion carried
unanimously, 5-0.
J.1 . Continued Public Hearing of Ordinances to Amend Title 17 of the Rancho Cucamonga
Municipal Code and Related Special Planning Areas to Amend Requirements and
Standards for the Development of Hotels.
ORDINANCE NO. 949
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF
THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO REQUIREMENTS
AND STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN THE CITY AND
MAKING FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 950
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE EMPIRE
LAKES SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN
AREA AND MAKING FINDINGS IN SUPPORT THEREOF
**DRAFT**
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Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 7 of 11
Page 18
ORDINANCE NO. 951
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE
ETIWANDA SPECIFIC PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE
PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 952
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE TOWN
SQUARE MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN
AREA AND MAKING FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 953
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE
VICTORIA ARBORS MASTER PLAN PERTAINING TO THE HOTEL LAND USE WITHIN
THE PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF
ORDINANCE NO. 954
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING THE
VICTORIA COMMUNITY PLAN PERTAINING TO THE HOTEL LAND USE WITHIN THE
PLAN AREA AND MAKING FINDINGS IN SUPPORT THEREOF
City Manager Gillison introduced Jennifer Nakamura, Associate Planner, who gave the staff
report.
Mayor Michael opened the continued Public Hearing.
Don Cape, Tharaldson Hospitality, spoke in support of the Ordinance; requested the Ordinance
not be effective retroactively for applications deemed complete; and submitted a letter with their
review of the item.
Mayor Michael closed the Public Hearing.
Discussion ensued on having public safety regulations for hotels and timing options for
implementation of the Ordinance.
Council Member Hutchison reported that he met with Done Cape to discuss his project and
reviewed items and components addressed in the Ordinance.
City Manager Gillison clarified that the hotel moratorium Ordinance cannot be extended further.
Mayor Michael, Mayor Pro Tem Kennedy and Council Member Scott expressed support for
option number two presented by staff, where the Ordinance will be effective for hotel projects
that have not received entitlements from the Planning Commission.
Assistant City Attorney Ghirelli read into the record the proposed language to implement option
number two, to be added at the end of each Ordinance: "In accordance with Municipal Code
Section 17.02.020.F., this Ordinance shall apply to all pending project applications, including
those that have been deemed complete by the planning director, unless the project has received
all necessary planning permits and entitlements prior to the effective date of this Ordinance."
Mayor Michael spoke on having a vision for the hotel industry.
MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to introduce
First Reading of Ordinance Nos. 949, 950, 951, 952, 953, and 954, by title only and waive further
reading, including option 2 language as noted by the City Attorney to be added to each
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 8 of 11
Page 19
Ordinance: "In accordance with Municipal Code Section 17.02.020.F., this Ordinance shall apply
to all pending project applications, including those that have been deemed complete by the
planning director, unless the project has received all necessary planning permits and
entitlements prior to the effective date of this Ordinance."
Linda Troyan, City Clerk Services Director, read the title of Ordinance Nos. 949, 950, 951, 952,
953, and 954.
VOTES NOW CAST ON MOTION: Moved by Council Member Scott, seconded by Mayor Pro
Tem Kennedy, to introduce First Reading of Ordinance Nos. 949, 950, 951, 952, 953, and 954,
by title only and waive further reading, including option 2 language as noted by the City Attorney
to be added to each Ordinance: "In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance." Motion carried unanimously, 5-0.
J.2. Consideration of the U.S. Department of Housing and Urban Development (HUD) Fiscal
Year 2019/2020 Annual Action Plan, which includes the section of Community
Development Block Grant (CDBG) funded activities, based on a grant allocation of
$993,159.
City Manager Gillison introduced Flavio Nunez, Management Analyst II, who gave the staff
report.
Mayor Michael opened the continued Public Hearing.
There we no public communications made.
Mayor Michael closed the Public Hearing.
In response to Council Member Hutchison's question, Management Analyst II Nunez shared how
individuals can get more information on the City's home improvement program.
MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to adopt the Annual Action
Plan. Motion carried unanimously, 5-0.
K.1. Consideration of First Reading of Ordinance No. 955, Amending Chapter 10.76 of the
Municipal Code Concerning the Establishment of Rates Charged for Police Towing
Services.
ORDINANCE NO. 955
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING
CHAPTER 10.76 OF THE MUNICIPAL CODE CONCERNING THE ESTABLISHMENT
OF RATES CHARGED FOR POLICE TOWING SERVICES
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 9 of 11
Page 20
City Manager Gillison introduced Lori Sassoon, Deputy City Manager, who gave the staff report.
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to
introduce First Reading of Ordinance No. 955, by title only and waive further reading.
Linda Troyan, City Clerk Services Director, read the title of Ordinance No 955.
VOTES NOW CAST ON MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council
Member Hutchison, to introduce First Reading of Ordinance No. 955, by title only and waive
further reading. Motion carried unanimously, 5-0.
K.2. Presentation by Human Resources on City's New Hire Survey Results (New Employee
Onboarding Program).
City Manager Gillison introduced Emily Nielsen, Human Resources Technician and Candace
Alba, Human Resources Technician, who gave the staff report.
City Council acknowledged staff for their innovation and presentation.
City Council received and filed the report.
K.3. Consideration to Approve a Resolution of the City Council of the City of Rancho
Cucamonga Certifying the Basis for Exception to the 180 -day Wait Period, Government
Code Sections 7522.56 & 21224, to Allow a CalPERS Retiree to Fill a Critically Needed
Special Assignment.
RESOLUTION NO. 19-035
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
CERTIFYING THE BASIS FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD TO
ALLOW A CALPERS RETIREE TO FILL A CRITICALLY NEEDED SPECIAL
ASSIGNMENT (GOVERNMENT CODE SECTIONS 7522.56 & 21224)
City Manager Gillison gave a staff report on Resolution No. 19-035.
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Scott, to adopt Resolution No. 19-
035. Motion carried unanimously, 5-0.
L.1. COUNCIL ANNOUNCEMENTS
Council Member Hutchison reported that he attended a workshop the previous day regarding the possibility of bond
funds for Central Park and to receive input for an amphitheater.
Council Member Spagnolo acknowledged Invasion of Normandy's - 75th Anniversary and thanked veterans for their
service.
INTER -AGENCY UPDATES
None.
None.
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 10 of 11
Page 21
Mayor Michael adjourned the meeting at 9:00 p.m. in memory of soldiers who lost their lives during D -Day,
Invasion of Normandy.
Approved:
Respectfully submitted,
Linda A. Troyan, MMC
City Clerk Services Director
**DRAFT**
June 5, 20191 Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga I Page 11 of 11
Page 22
June 6, 2019
CITY OF RANCHO CUCAMONGA
CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING MINUTES
The City Council and Rancho Cucamonga Fire Protection District held a special meeting on Thursday, June 6,
2019 in the Tri -Communities Conference Room, 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor L. Dennis Michael called the meetings to order at 5:00 p.m.
Present were Council Members: Ryan A. Hutchison, Kristine D. Scott, Sam Spagnolo, Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Lori Sassoon, Deputy City Manager/Administrative Services;
Tamara Layne, Finance Director; and Linda A. Troyan, City Clerk Services Director.
Council Member Scott led the Pledge of Allegiance.
No public communications were made.
Discussion and consideration of proposed budgets for Fiscal Year 2019/20 (The budget is available
for review at the City Clerk's Office, Biane library, and Archibald library.)
John Gillison, City Manager, via a PowerPoint presentation, presented the Fiscal Year 19/20 budgets; reviewed
the theme for this year "At the End of a Cycle; Preparing for a World Class 21St Century Community"; and provided
a summation of all City Budgets as follows:
• City General Fund $ 88,290,270
• Library Services $ 5,771,450
• Fire Protection District* $ 41,741,660
• Special Funds (including CIP) $132,785,020
City Manager Gillison concluded by noting that as the City moves into the 21s' Century and embarks on a new
General Plan and other long term plans, it requires the following: a vision that is achievable, local control over our
own destiny, fiscal and environmental sustainability, embracing innovation as the opportunity for continuous
improvement, celebrating our community successes, a place where all have an opportunity to succeed, and an
inclusive community.
The preliminary budget and PowerPoint presentation are available on the City's website.
The City Council and Fire Protection District Special meeting adjourned at 5:56 p.m.
Approved:
Respectfully submitted,
Linda A. Troyan, MMC
City Clerk Services Director
June 6, 2019 1 City Council and Fire Protection District Special Meeting Minutes
City of Rancho Cucamonga I Page 1 of 1
Page 23
DATE: June 19, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $1,264,225.84 AND WEEKLY CHECK REGISTERS (EXCLUDING
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE
AMOUNT OF $134,159.86 DATED MAY 23, 2019 THROUGH JUNE 10, 2019.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Page 24
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00009036
05/29/2019
BiCOASTAL PRODUCTIONS
10,230.00
0.00
10,230.00
AP
00009037
05/29/2019
CHAFFEY JOINT UNION HS DISTRICT
4,551.00
0.00
4,551.00
AP
00009038
05/29/2019
MICHAEL BAKER INTERNATIONAL INC
18,144.44
0.00
18,144.44
AP
00009039
06/05/2019
ALL CITY MANAGEMENT SERVICES INC.
41,009.05
0.00
41,009.05
AP
00009040
06/05/2019
BUREAU OF RECLAMATION
892.88
0.00
892.88
AP
00009041
06/05/2019
CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA
13,805.00
0.00
13,805.00
AP
00009042
06/05/2019
EDF TRADING NORTH AMERICA LLC
57,750.00
0.00
57,750.00
AP
00009043
06/05/2019
EXELON GENERATION CO. LLC.
244,962.55
0.00
244,962.55
AP
00009044
06/05/2019
RCCEA
1,707.50
0.00
1,707.50
AP
00009045
06/05/2019
RCPFA
11,845.74
0.00
11,845.74
AP
00400717
05/23/2019
AIRGAS USA LLC
192.31
0.00
192.31
AP
00400718
05/23/2019
B AND K ELECTRIC WHOLESALE
31.28
0.00
31.28
AP
00400719
05/23/2019
BSN SPORTS LLC
797.11
0.00
797.11
AP
00400720
05/23/2019
CITRUS MOTORS ONTARIO INC
0.00
259.58
259.58
AP
00400721
05/23/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
150.00
0.00
150.00
AP
00400722
05/23/2019
DUNN EDWARDS CORPORATION
548.17
0.00
548.17
AP
00400723
05/23/2019
EWING IRRIGATION PRODUCTS
247.93
0.00
247.93
AP
00400724
05/23/2019
LENOVO (UNITED STATES) INC.
7,602.84
0.00
7,602.84
AP
00400725
05/23/2019
MINUTEMAN PRESS
2,117.02
0.00
2,117.02
AP
00400727
05/23/2019
OFFICE DEPOT
9,937.84
0.00
9,937.84
AP
00400728
05/23/2019
PSA PRINT GROUP
38.79
0.00
38.79
AP
00400729
05/23/2019
SIEMENS MOBILITY INC
12,835.42
0.00
12,835.42
AP
00400730
05/23/2019
SITEONE LANDSCAPE SUPPLY LLC
3,845.86
82.36
3,928.22 ***
AP
00400731
05/23/2019
TARGET SPECIALTY PRODUCTS
978.11
0.00
978.11
AP
00400732
05/23/2019
VISTA PAINT
495.52
0.00
495.52
AP
00400733
05/29/2019
A'JONTUE, ROSE ANN
158.40
0.00
158.40
AP
00400734
05/29/2019
ADAMSON INDUSTRIES
2,787.50
0.00
2,787.50
AP
00400735
05/29/2019
AROCHO, ALMA
1,464.00
0.00
1,464.00
AP
00400736
05/29/2019
BAST, KAROLYN
378.00
0.00
378.00
AP
00400737
05/29/2019
BRIGHT BOX ENTERPRISES
1,652.50
0.00
1,652.50
AP
00400738
05/29/2019
BUREAU VERITAS NORTH AMERICA INC
15,946.22
0.00
15,946.22
AP
00400742
05/29/2019
C V W D
90,023.15
0.00
90,023.15
AP
00400743
05/29/2019
CALIFORNIA STATE SHERIFF'S ASSOCIATION
35.00
0.00
35.00
AP
00400744
05/29/2019
CARMEL ELEMENTARY PTA
1,037.00
0.00
1,037.00
AP
00400745
05/29/2019
CART RETRIEVAL INC
579.00
0.00
579.00
AP
00400746
05/29/2019
CARTY, DIANE
270.00
0.00
270.00
AP
00400747
05/29/2019
CASTILLO, FRANCISCO
540.00
0.00
540.00
AP
00400748
05/29/2019
CCS ORANGE COUNTY JANITORIAL INC.
614.24
0.00
614.24
AP
00400749
05/29/2019
CDCE INC.
0.00
1,287.62
1,287.62
AP
00400750
05/29/2019
CHAFFEY BREEZE, THE
1,500.00
0.00
1,500.00
AP
00400751
05/29/2019
CHAMPION AWARDS AND SPECIALTIES
86.20
0.00
86.20
AP
00400752
05/29/2019
CHEMICAL SAFETY TRAINING
0.00
4,200.00
4,200.00
AP
00400753
05/29/2019
CHO, MICHAEL
661.20
0.00
661.20
AP
00400754
05/29/2019
CINTAS CORPORATION #150
0.00
344.33
344.33
AP
00400755
05/29/2019
CITRUS ELEMENTARY PTA
918.00
0.00
918.00
AP
00400756
05/29/2019
CLARK, KAREN
1,116.00
0.00
1,116.00
AP
00400757
05/29/2019
CODE RED HEADSETS
2,287.75
0.00
2,287.75
User: VLOPEZ - VERONICA LOPEZ Page: 1
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 25
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400758
05/29/2019
COMBINED MARTIAL SCIENCE INC
4,536.00
0.00
4,536.00
AP
00400759
05/29/2019
DANCE TERRIFIC
3,990.00
0.00
3,990.00
AP
00400760
05/29/2019
DANIELS, NOAH
108.26
0.00
108.26
AP
00400761
05/29/2019
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
0.00
39,491.20
39,491.20
AP
00400762
05/29/2019
DOLLARHIDE, GINGER
89.00
0.00
89.00
AP
00400763
05/29/2019
DREAM2INSPIRE LLC
52.20
0.00
52.20
AP
00400764
05/29/2019
DUNN, ANN MARIE
678.00
0.00
678.00
AP
00400765
05/29/2019
EASTERLING, RAY
225.60
0.00
225.60
AP
00400766
05/29/2019
ENVIRONMENTAL TRAINING AND COMPLIANCE
110.00
0.00
110.00
AP
00400767
05/29/2019
ESMOND, GARY
66.01
0.00
66.01
AP
00400768
05/29/2019
FEDERAL EXPRESS CORP
35.16
0.00
35.16
AP
00400769
05/29/2019
FEHR AND PEERS
5,572.50
0.00
5,572.50
AP
00400770
05/29/2019
FELICIANO, GASPAR ANTHONY
162.00
0.00
162.00
AP
00400771
05/29/2019
FIRE SMART PROMOTIONS
0.00
1,481.57
1,481.57
AP
00400772
05/29/2019
FONTANA UNIFIED SCHOOL DISTRICT
1,657.50
0.00
1,657.50
AP
00400773
05/29/2019
FORTUNE FENCING
15.00
0.00
15.00
AP
00400774
05/29/2019
FOUR POINTS BY SHERATON
3,083.16
0.00
3,083.16
AP
00400775
05/29/2019
GALVIN JR, ROBERT
21.33
0.00
21.33
AP
00400776
05/29/2019
GEOGRAPHICS
510.00
0.00
510.00
AP
00400777
05/29/2019
GIORDANO, MARIANNA
300.00
0.00
300.00
AP
00400778
05/29/2019
GONSALVES AND SON, JOE A
3,045.00
0.00
3,045.00
AP
00400779
05/29/2019
GONZALEZ, CATHY
157.50
0.00
157.50
AP
00400780
05/29/2019
GRAINGER
738.66
54.88
793.54 ***
AP
00400781
05/29/2019
GRAPHICS FACTORY PRINTING INC.
87.33
0.00
87.33
AP
00400782
05/29/2019
HAMILTON, MONIQUE
1,680.00
0.00
1,680.00
AP
00400783
05/29/2019
HAMPTON YOGA
915.00
0.00
915.00
AP
00400784
05/29/2019
HANGTIME SPORTS
792.00
0.00
792.00
AP
00400785
05/29/2019
HEPNER, MIREYA
1,119.28
0.00
1,119.28
AP
00400786
05/29/2019
HERB ALPERT PRESENTS INC
25,000.00
0.00
25,000.00
AP
00400787
05/29/2019
HIGH THREAT INNOVATIONS
970.00
0.00
970.00
AP
00400788
05/29/2019
HMC ARCHITECTS
0.00
39,155.75
39,155.75
AP
00400789
05/29/2019
HOTTINGER, HEATHER
900.00
0.00
900.00
AP
00400790
05/29/2019
INLAND EMPIRE MEDIA GROUP INC
1,895.00
0.00
1,895.00
AP
00400791
05/29/2019
INLAND VALLEY DAILY BULLETIN
155.32
0.00
155.32
AP
00400792
05/29/2019
INLAND VALLEY DANCE ACADEMY
390.00
0.00
390.00
AP
00400793
05/29/2019
JCL TRAFFIC SERVICES
711.15
0.00
711.15
AP
00400794
05/29/2019
JERICHO SYSTEMS INC
35,100.00
0.00
35,100.00
AP
00400795
05/29/2019
KALBAN INC
151,845.72
0.00
151,845.72
AP
00400796
05/29/2019
KEITH, JORRY
432.00
0.00
432.00
AP
00400797
05/29/2019
KIRKWOOD, MARGARET
45.00
0.00
45.00
AP
00400798
05/29/2019
KWALL LLC
27,000.00
0.00
27,000.00
AP
00400799
05/29/2019
LATREACE, RAINEY
258.78
0.00
258.78
AP
00400800
05/29/2019
LI, YING
34.56
0.00
34.56
AP
00400801
05/29/2019
LIFE ASSIST INC
0.00
2,536.80
2,536.80
AP
00400802
05/29/2019
LIVE OAK DOG OBEDIENCE
702.00
0.00
702.00
AP
00400803
05/29/2019
MARIPOSA LANDSCAPES INC
16,817.59
0.00
16,817.59
AP
00400804
05/29/2019
MARSHALL, SYLVIA
1,396.80
0.00
1,396.80
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 26
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400805
05/29/2019
MATANGA, JULIE EDWARDS
612.00
0.00
612.00
AP
00400806
05/29/2019
MCMASTER CARR SUPPLY COMPANY
220.77
0.00
220.77
AP
00400807
05/29/2019
MEYER, MARC
400.00
0.00
400.00
AP
00400808
05/29/2019
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00400809
05/29/2019
MILLENNIUM IMAGING CENTER
0.00
1,530.00
1,530.00
AP
00400810
05/29/2019
MINDFUL LIFE
435.00
0.00
435.00
AP
00400811
05/29/2019
MOE, JOHN
112.00
0.00
112.00
AP
00400812
05/29/2019
MORRIS, RICHARD
189.00
0.00
189.00
AP
00400813
05/29/2019
MOUNTAIN VIEW POOL REMODELING
1,950.00
0.00
1,950.00
AP
00400814
05/29/2019
MSNOC INC
810.00
0.00
810.00
AP
00400815
05/29/2019
NAPA AUTO PARTS
0.00
1,433.11
1,433.11
AP
00400816
05/29/2019
NEOPOST USA INC
492.35
0.00
492.35
AP
00400817
05/29/2019
NORTHTOWN HOUSING DEVELOPMENT CORP.
1,126.05
0.00
1,126.05
AP
00400818
05/29/2019
OCLC INC
57.52
0.00
57.52
AP
00400819
05/29/2019
ONTARIO WINNELSON CO
0.00
3,252.23
3,252.23
AP
00400820
05/29/2019
ONTRAC
35.37
0.00
35.37
AP
00400821
05/29/2019
ORONA, PATRICIA
735.00
0.00
735.00
AP
00400822
05/29/2019
OTT, LAURA
972.00
0.00
972.00
AP
00400823
05/29/2019
OTT, SHARON
223.95
0.00
223.95
AP
00400824
05/29/2019
PACIFIC YOUTH SPORTS
774.20
0.00
774.20
AP
00400825
05/29/2019
PARS
3,500.00
0.00
3,500.00
AP
00400826
05/29/2019
PLAYS FOR YOUNG AUDIENCES
6,422.46
0.00
6,422.46
AP
00400827
05/29/2019
PRECISION GYMNASTICS
1,911.70
0.00
1,911.70
AP
00400828
05/29/2019
PRYOR LEARNING SOLUTIONS INC
398.00
0.00
398.00
AP
00400829
05/29/2019
R AND R AUTOMOTIVE
269.56
0.00
269.56
AP
00400830
05/29/2019
R3 CONSULTING GROUP INC
5,041.25
0.00
5,041.25
AP
00400831
05/29/2019
RACKED AND READY STEEL
323.00
0.00
323.00
AP
00400832
05/29/2019
RANCHO CUCAMONGA CHAMBER OF COMMERCE
4,174.00
0.00
4,174.00
AP
00400833
05/29/2019
RANCHO CUCAMONGA CITIZEN PATROL 416
2,563.94
0.00
2,563.94
AP
00400834
05/29/2019
RANCHO CUCAMONGA EXPLORER UNIT
8,000.00
0.00
8,000.00
AP
00400835
05/29/2019
RC COMMUNITY & ARTS FOUNDATION
15,253.90
0.00
15,253.90
AP
00400836
05/29/2019
REFRIGERATION SUPPLIES DISTRIBUTOR
69.35
0.00
69.35
AP
00400837
05/29/2019
RICHARDS WATSON AND GERSHON
40,593.80
0.00
40,593.80
AP
00400838
05/29/2019
RIGLEMAN, ENCARNACION ONTIVEROS
160.00
0.00
160.00
AP
00400839
05/29/2019
RIO VISTA SCHOOL BOOSTER CLUB
697.00
0.00
697.00
AP
00400840
05/29/2019
RK DIVERSIFIED ENTERTAINMENT INC
735.00
0.00
735.00
AP
00400841
05/29/2019
ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY
72.19
0.00
72.19
AP
00400842
05/29/2019
SABIO, KINI
546.00
0.00
546.00
AP
00400843
05/29/2019
SAN BERNARDINO CTY FIRE DEPARTMENT
520.00
0.00
520.00
AP
00400845
05/29/2019
SOUTH COAST AQMD
0.00
265.96
265.96
AP
00400853
05/29/2019
SOUTHERN CALIFORNIA EDISON
14,170.86
1,637.45
15,808.31 ***
AP
00400854
05/29/2019
SPORTBALL
12,315.00
0.00
12,315.00
AP
00400855
05/29/2019
STATE CONTROLLER'S OFFICE
109.70
0.00
109.70
AP
00400856
05/29/2019
SUN BADGE CO
0.00
113.36
113.36
AP
00400857
05/29/2019
SUPERION LLC
146.40
0.00
146.40
AP
00400858
05/29/2019
TAKEDA, SCOTT KEIJI
210.00
0.00
210.00
AP
00400859
05/29/2019
TANG, MARIA
83.63
0.00
83.63
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time:
07:29:58
Page 27
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400860
05/29/2019
TRACEY, VAL
108.00
0.00
108.00
AP
00400861
05/29/2019
TUNURI, LIZA
83.84
0.00
83.84
AP
00400862
05/29/2019
TYUS, IDA
780.00
0.00
780.00
AP
00400863
05/29/2019
U.S. BANK PARS ACCT #6746022500
11,607.82
0.00
11,607.82
AP
00400864
05/29/2019
U.S. BANK PARS ACCT #6746022500
1,085.14
0.00
1,085.14
AP
00400865
05/29/2019
U.S. BANK PARS ACCT #6745033700
6,605.00
0.00
6,605.00
AP
00400866
05/29/2019
UNIVERSAL MARTIAL ARTS CENTERS
1,613.50
0.00
1,613.50
AP
00400867
05/29/2019
UPS
29.00
0.00
29.00
AP
00400868
05/29/2019
VICTOR ELEMENTARY DISTRICT
365.50
0.00
365.50
AP
00400869
05/29/2019
VIGILANT SOLUTIONS
133,313.48
0.00
133,313.48
AP
00400870
05/29/2019
VULCAN MATERIALS COMPANY
153.17
0.00
153.17
AP
00400871
05/29/2019
WHITE CAP CONSTRUCTION SUPPLY
284.32
0.00
284.32
AP
00400872
05/29/2019
WILLIAMS, KARMEN
250.00
0.00
250.00
AP
00400873
05/29/2019
WILSON ESTATES LLC
6,127.00
0.00
6,127.00
AP
00400874
05/29/2019
WYATT VIDEO
1,200.00
0.00
1,200.00
AP
00400875
05/29/2019
YOUNG REMBRANDTS
673.20
0.00
673.20
AP
00400876
05/30/2019
ABC LOCKSMITHS
1,541.17
0.00
1,541.17
AP
00400880
05/30/2019
BRODART BOOKS
5,107.88
0.00
5,107.88
AP
00400881
05/30/2019
BSN SPORTS LLC
1,496.00
0.00
1,496.00
AP
00400882
05/30/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
0.00
125.00
125.00
AP
00400883
05/30/2019
DUNN EDWARDS CORPORATION
212.38
0.00
212.38
AP
00400884
05/30/2019
GENERATOR SERVICES CO
1,171.85
0.00
1,171.85
AP
00400885
05/30/2019
OFFICE DEPOT
65.47
0.00
65.47
AP
00400886
05/30/2019
PIONEER MANUFACTURING
1,339.34
0.00
1,339.34
AP
00400887
05/30/2019
PSA PRINT GROUP
38.79
0.00
38.79
AP
00400888
05/30/2019
SITEONE LANDSCAPE SUPPLY LLC
2,773.21
0.00
2,773.21
AP
00400889
05/30/2019
TARGET SPECIALTY PRODUCTS
1,396.07
0.00
1,396.07
AP
00400890
06/05/2019
A & M FIRST AID INC
839.64
0.00
839.64
AP
00400891
06/05/2019
A.Y. NURSERY INC.
304.50
0.00
304.50
AP
00400892
06/05/2019
ABLE BUILDING MAINTENANCE
365.70
0.00
365.70
AP
00400893
06/05/2019
ACTIVE NETWORK LLC
600.00
0.00
600.00
AP
00400894
06/05/2019
AFLAC GROUP INSURANCE
40.97
0.00
40.97
AP
00400895
06/05/2019
ALL CITIES TOOLS
172.46
0.00
172.46
AP
00400896
06/05/2019
ALPHAGRAPHICS
4,426.06
0.00
4,426.06
AP
00400897
06/05/2019
AMERICAN CANCER SOCIETY
317.73
0.00
317.73
AP
00400898
06/05/2019
AMERICAN RECYCLED PRODUCTS
4,292.00
0.00
4,292.00
AP
00400899
06/05/2019
ARCHITERRA DESIGN GROUP
43,389.88
0.00
43,389.88
AP
00400900
06/05/2019
ARROW TRAILER SUPPLIES INC
1,010.96
0.00
1,010.96
AP
00400901
06/05/2019
AUFBAU CORPORATION
27,230.00
0.00
27,230.00
AP
00400902
06/05/2019
AUTO AND RV SPECIALISTS INC.
192.91
0.00
192.91
AP
00400903
06/05/2019
BAKER & TAYLOR LLC
188.25
0.00
188.25
AP
00400904
06/05/2019
BENNETT, JEFFREY
64.99
0.00
64.99
AP
00400905
06/05/2019
BIBLIOTHECA LLC
9,090.52
0.00
9,090.52
AP
00400906
06/05/2019
BLUM ELECTRIC
0.00
860.00
860.00
AP
00400907
06/05/2019
BRAUN BLAISING SMITH WYNNE P.C.
124.50
0.00
124.50
AP
00400908
06/05/2019
BRIGHTVIEW LANDSCAPE SERVICES INC.
87,550.49
0.00
87,550.49
AP
00400909
06/05/2019
BROUILLETTE, CODY
343.20
0.00
343.20
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:29:58
Page 28
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400910
06/05/2019
BUTSKO UTILITY DESIGN INC.
56,628.61
0.00
56,628.61
AP
00400911
06/05/2019
C V W D
926.90
0.00
926.90
AP
00400912
06/05/2019
C V W D
0.00
424.35
424.35
AP
00400915
06/05/2019
C V W D
58,209.17
0.00
58,209.17
AP
00400916
06/05/2019
C.P. GENERATOR INC.
51.72
0.00
51.72
AP
00400917
06/05/2019
CAL PERS LONG TERM CARE PROGRAM
152.48
0.00
152.48
AP
00400918
06/05/2019
CALIFORNIA, STATE OF
250.00
0.00
250.00
AP
00400919
06/05/2019
CALIFORNIA, STATE OF
526.28
0.00
526.28
AP
00400920
06/05/2019
CALIFORNIA, STATE OF
8.44
0.00
8.44
AP
00400921
06/05/2019
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00400922
06/05/2019
CALIFORNIA, STATE OF
7.22
0.00
7.22
AP
00400923
06/05/2019
CAMERON WELDING SUPPLY
103.33
0.00
103.33
AP
00400924
06/05/2019
CCS ORANGE COUNTY JANITORIAL INC.
0.00
1,492.84
1,492.84
AP
00400925
06/05/2019
CHARTER COMMUNICATIONS
7,892.45
6,362.54
14,254.99 ***
AP
00400926
06/05/2019
CINTAS CORPORATION #150
2,496.26
304.87
2,801.13 ***
AP
00400927
06/05/2019
CITY RENTALS
74.80
0.00
74.80
AP
00400928
06/05/2019
CONSOLIDATED ELECTRICAL DISTR INC
2,059.57
795.76
2,855.33 ***
AP
00400929
06/05/2019
CONVERGEONE INC.
12,277.20
0.00
12,277.20
AP
00400930
06/05/2019
CUMMINS PACIFIC
4,248.47
0.00
4,248.47
AP
00400931
06/05/2019
DE JESUS, ALEJANDRO
40.00
0.00
40.00
AP
00400932
06/05/2019
DELTA DENTAL INSURANCE COMPANY
1,306.56
0.00
1,306.56
AP
00400933
06/05/2019
DELTA DENTAL INSURANCE COMPANY
42,921.85
0.00
42,921.85
AP
00400934
06/05/2019
DEPENDABLE COMPANY INC.
155.25
0.00
155.25
AP
00400935
06/05/2019
DLIMAGING
3,682.54
0.00
3,682.54
AP
00400936
06/05/2019
ELECNOR BELCO ELECTRIC INC
154,828.72
0.00
154,828.72
AP
00400937
06/05/2019
EMBROIDME
478.19
0.00
478.19
AP
00400938
06/05/2019
EMPLOYMENT DEVELOPMENT DEPT
9,014.00
0.00
9,014.00
AP
00400939
06/05/2019
ENVISIONWARE INC.
1,562.38
0.00
1,562.38
AP
00400940
06/05/2019
EXECUTIVE AUTO DETAIL
410.00
0.00
410.00
AP
00400941
06/05/2019
EXPRESS BRAKE SUPPLY
1,959.72
0.00
1,959.72
AP
00400942
06/05/2019
FEDERAL EXPRESS CORP
25.52
0.00
25.52
AP
00400943
06/05/2019
FLAG SYSTEMS INC.
2,950.00
0.00
2,950.00
AP
00400944
06/05/2019
FLEETCREW
1,379.85
0.00
1,379.85
AP
00400945
06/05/2019
FLEETPRIDE
0.00
333.80
333.80
AP
00400946
06/05/2019
FORD OF UPLAND INC
255.27
0.00
255.27
AP
00400947
06/05/2019
FORTUNE FENCING
90.00
0.00
90.00
AP
00400949
06/05/2019
FRONTIER COMM
3,399.44
810.08
4,209.52 ***
AP
00400950
06/05/2019
FRONTIER COMM
2,193.48
0.00
2,193.48
AP
00400951
06/05/2019
G AND M BUSINESS INTERIORS
0.00
2,882.42
2,882.42
AP
00400952
06/05/2019
GLENN B. DORNING INC.
1,288.96
0.00
1,288.96
AP
00400953
06/05/2019
GLOBALSTAR USA
171.17
0.00
171.17
AP
00400954
06/05/2019
GRAINGER
610.28
1,713.60
2,323.88 ***
AP
00400955
06/05/2019
GRAYBAR ELECTRIC CO.
4,218.63
0.00
4,218.63
AP
00400956
06/05/2019
HANGTIME SPORTS
528.00
0.00
528.00
AP
00400957
06/05/2019
HAULAWAY STORAGE CONTAINERS INC.
119.84
0.00
119.84
AP
00400958
06/05/2019
HI WAY SAFETY INC
393.79
0.00
393.79
AP
00400959
06/05/2019
HILLS PET NUTRITION SALES INC
1,637.13
0.00
1,637.13
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Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 29
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400960
06/05/2019
HO, JOSEPHINE
91.82
0.00
91.82
AP
00400961
06/05/2019
HOYT LUMBER CO., SM
0.00
6.91
6.91
AP
00400962
06/05/2019
HUDSON AUDIO WORKS
1,400.00
0.00
1,400.00
AP
00400963
06/05/2019
INTELESYS ONE INC
386.05
0.00
386.05
AP
00400964
06/05/2019
JEEP CHRYSLER OF ONTARIO INC
1,333.36
0.00
1,333.36
AP
00400965
06/05/2019
KAISER FOUNDATION HEALTH PLAN INC
216,637.49
0.00
216,637.49
AP
00400966
06/05/2019
KINDRED CORPORATION
4,519.56
0.00
4,519.56
AP
00400967
06/05/2019
LEVERAGE INFORMATION SYSTEMS INC
62,433.21
0.00
62,433.21
AP
00400968
06/05/2019
MAIN STREET SIGNS
290.76
0.00
290.76
AP
00400969
06/05/2019
MARCO EQUIPMENT CO
593.35
0.00
593.35
AP
00400970
06/05/2019
MARTINEZ, ALEC
2,051.70
0.00
2,051.70
AP
00400971
06/05/2019
MATLOCK DESIGN BUILD INC
10,140.00
0.00
10,140.00
AP
00400972
06/05/2019
MCDANIEL SR, ROBERT W
337.00
0.00
337.00
AP
00400973
06/05/2019
MCI
33.06
0.00
33.06
AP
00400974
06/05/2019
MCMASTER CARR SUPPLY COMPANY
59.88
0.00
59.88
AP
00400975
06/05/2019
MOON VALLEY NURSERY LLC
1,508.50
0.00
1,508.50
AP
00400976
06/05/2019
MURPH, ROSA
314.37
0.00
314.37
AP
00400977
06/05/2019
MWITI, ESTHER
250.00
0.00
250.00
AP
00400978
06/05/2019
NAKAI, KIRAN
250.00
0.00
250.00
AP
00400979
06/05/2019
NAPA AUTO PARTS
0.00
59.96
59.96
AP
00400980
06/05/2019
NEWCO DISTRIBUTORS INC
698.00
0.00
698.00
AP
00400981
06/05/2019
NUNEZ, LUCY ALVAREZ-
27.03
0.00
27.03
AP
00400982
06/05/2019
ONTARIO WINNELSON CO
0.00
19.40
19.40
AP
00400983
06/05/2019
ORKIN PEST CONTROL
569.62
826.74
1,396.36 ***
AP
00400984
06/05/2019
PACIFIC UTILITY INSTALLATION INC
16,284.91
0.00
16,284.91
AP
00400985
06/05/2019
PERSONAL EXPOSURE REPORTING
0.00
870.00
870.00
AP
00400986
06/05/2019
PIC-O-RAMA
350.00
0.00
350.00
AP
00400987
06/05/2019
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00400988
06/05/2019
PROHEALTH PARTNERS A MEDICAL GROUP INC
0.00
4,195.00
4,195.00
AP
00400989
06/05/2019
PROMOTIONS TEES & MORE
0.00
441.71
441.71
AP
00400990
06/05/2019
QUALLS, ELENA
40.14
0.00
40.14
AP
00400991
06/05/2019
R AND R AUTOMOTIVE
1,923.40
0.00
1,923.40
AP
00400992
06/05/2019
R3 CONSULTING GROUP INC
2,393.75
0.00
2,393.75
AP
00400993
06/05/2019
RICHARDS WATSON AND GERSHON
0.00
1,000.00
1,000.00
AP
00400994
06/05/2019
ROTO ROOTER
3,100.00
0.00
3,100.00
AP
00400995
06/05/2019
RUIZ, JUAN
200.00
0.00
200.00
AP
00400996
06/05/2019
RUSSO, MICHAEL
249.00
0.00
249.00
AP
00400997
06/05/2019
SAFE -ENTRY TECHNICAL INC
0.00
501.29
501.29
AP
00400998
06/05/2019
SALAZAR, ROXANA
99.00
0.00
99.00
AP
00400999
06/05/2019
SAN BERNARDINO CO AUDITOR CONT
16,486.42
0.00
16,486.42
AP
00401000
06/05/2019
SAN BERNARDINO CTY
35,416.68
0.00
35,416.68
AP
00401001
06/05/2019
SBPEA
1,877.96
0.00
1,877.96
AP
00401002
06/05/2019
SC FUELS
26,111.28
0.00
26,111.28
AP
00401003
06/05/2019
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00401004
06/05/2019
SHOETERIA
355.00
0.00
355.00
AP
00401005
06/05/2019
SHRED PROS
0.00
55.00
55.00
AP
00401006
06/05/2019
SIMPLYWELL
299.95
0.00
299.95
User: VLOPEZ - VERONICA LOPEZ Page: 6
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:29:58
Page 30
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Cu
Fire
Amount
AP
00401007
06/05/2019
SKILLPATH
53.76
0.00
53.76
AP
00401008
06/05/2019
SMITH, THERESE
84.10
0.00
84.10
AP
00401010
06/05/2019
SOUTH COAST AQMD
531.92
0.00
531.92
AP
00401013
06/05/2019
SOUTHERN CALIFORNIA EDISON
10,018.17
484.33
10,502.50 ***
AP
00401014
06/05/2019
STANDARD INSURANCE COMPANY
3,671.21
0.00
3,671.21
AP
00401015
06/05/2019
STANDARD INSURANCE COMPANY
11,725.17
0.00
11,725.17
AP
00401016
06/05/2019
STERLING COFFEE SERVICE
1,069.78
0.00
1,069.78
AP
00401017
06/05/2019
SUMMIT INTERMEDIATE SCHOOL
200.00
0.00
200.00
AP
00401018
06/05/2019
SYSCO LOS ANGELES INC
591.79
0.00
591.79
AP
00401019
06/05/2019
SYSTEMS SOURCE INC
1,591.08
0.00
1,591.08
AP
00401020
06/05/2019
THOMPSON, KEVIN EDWARD
400.00
0.00
400.00
AP
00401021
06/05/2019
TIREHUB LLC
3,400.06
0.00
3,400.06
AP
00401022
06/05/2019
TUAZON, SHAUN
210.00
0.00
210.00
AP
00401023
06/05/2019
TUNURI, LIZA
69.05
0.00
69.05
AP
00401024
06/05/2019
UNITED PACIFIC SERVICES INC
79,495.00
0.00
79,495.00
AP
00401025
06/05/2019
UNITED SITE SERVICES OF CA INC
281.34
0.00
281.34
AP
00401026
06/05/2019
UNITED WAY
60.00
0.00
60.00
AP
00401027
06/05/2019
URBAN ARENA
5,205.00
0.00
5,205.00
AP
00401028
06/05/2019
UTILIQUEST
836.19
0.00
836.19
AP
00401029
06/05/2019
VARGAS, MONIQUE
178.88
0.00
178.88
AP
00401030
06/05/2019
VERIZON WIRELESS - LA
0.00
4,605.02
4,605.02
AP
00401031
06/05/2019
VERIZON WIRELESS - LA
4,066.93
0.00
4,066.93
AP
00401032
06/05/2019
VERNON LIBRARY SUPPLIES INC
505.97
0.00
505.97
AP
00401033
06/05/2019
VICTOR MEDICAL COMPANY
6,983.21
0.00
6,983.21
AP
00401034
06/05/2019
VOHNE LICHE KENNELS INC
125.00
0.00
125.00
AP
00401035
06/05/2019
VULCAN MATERIALS COMPANY
1,292.91
0.00
1,292.91
AP
00401036
06/05/2019
WAXIE SANITARY SUPPLY
3,973.27
267.36
4,240.63 ***
AP
00401037
06/05/2019
WESTLAND GROUP INC
10,360.00
0.00
10,360.00
AP
00401038
06/05/2019
XEROX CORPORATION
1,528.01
56.10
1,584.11 ***
AP
00401039
06/05/2019
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00401040
06/05/2019
ZONES CORPORATE SOLUTIONS
0.00
6,797.89
6,797.89
AP
00401041
06/05/2019
ZUNIGA, CRYSTAL
562.49
0.00
562.49
AP
00401042
06/06/2019
ABC LOCKSMITHS
529.86
0.00
529.86
AP
00401043
06/06/2019
AIRGAS USA LLC
554.44
0.00
554.44
AP
00401047
06/06/2019
BRODART BOOKS
9,192.36
0.00
9,192.36
AP
00401048
06/06/2019
CARQUEST AUTO PARTS
455.17
0.00
455.17
AP
00401049
06/06/2019
DUNN EDWARDS CORPORATION
2,010.07
0.00
2,010.07
AP
00401050
06/06/2019
FASTENAL COMPANY
117.82
0.00
117.82
AP
00401051
06/06/2019
GRANICUS INC
4,122.48
0.00
4,122.48
AP
00401052
06/06/2019
HILTI INC
0.00
357.69
357.69
AP
00401053
06/06/2019
OFFICE DEPOT
3,263.73
0.00
3,263.73
AP
00401054
06/06/2019
PSA PRINT GROUP
116.37
0.00
116.37
AP
00401055
06/06/2019
SHRED IT USA LLC
204.36
0.00
204.36
AP
00401056
06/06/2019
SIEMENS MOBILITY INC
24,163.37
0.00
24,163.37
AP
00401057
06/06/2019
SIMPLOT PARTNERS
8,021.18
0.00
8,021.18
AP
00401058
06/06/2019
TARGET SPECIALTY PRODUCTS
248.25
0.00
248.25
User: VLOPEZ - VERONICA LOPEZ Page: 7
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 31
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No. Check Date Vendor Name Citv Fire Amount
Total City: $2,341,056.90
Total Fire: $134,159.86
Grand Total: $ 2, 4 7 5, 2 T 67116
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:29:58
Page 32
DATE: June 19, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $754.32 DATED MAY 23, 2019 THROUGH JUNE 10, 2019.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 33
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No. Check Date Vendor Name Ca Fire Amount
AP 00400844 05/29/2019 SO CALIF GAS COMPANY 9,921.65 324.33 10,245.98 ***
AP 00401009 06/05/2019 SO CALIF GAS COMPANY 0.00 429.99 429.99
Total City: $9,921.65
Total Fire: $754.32
Grand Total: 510,673797
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:34:03
Page 34
DATE: June 19, 2019
TO: President and Members of the Board of Directors
FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services
INITIATED BY: Tamara L. Layne, Finance Director
Sandra G. Ramirez, Management Analyst III
SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF MAY 31, 2019.
RECOMMENDATION:
Staff recommends that the President and Members of the Board of Directors receive and file the
attached current investment schedule for the Rancho Cucamonga Fire Protection District as of May 31,
2019.
The attached investment schedule as of May 31, 2019 reflects cash and investments managed by the
Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted
Investment Policy as approved by the President and Members of the Board of Directors on February
20, 2019.
ANALYSIS:
The District's Treasurer is required to submit a quarterly investment report to the President and
Members of the Board of Directors in accordance with California Government Code Section 53646.
The quarterly investment report is required to be submitted within 30 days following the end of the
quarter covered by the report. However, the District Treasurer has elected to provide this report on a
monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary May 31, 2019
Page 35
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Page 41
DATE: June 19, 2019
TO: President and Members of the Board of Directors
FROM: John R. Gillison, City Manager
INITIATED BY: Alberto Espinoza, Interim Public Works Services Director
Ivan Rojer, Fire Chief
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 17-
141 WITH COMMERCIAL CLEANING SYSTEMS FOR CITYWIDE
JANITORIAL SERVICES IN AN AMOUNT NOT TO EXCEED $33,000 FOR FY
2019/2020, AND AN ESTIMATED TOTAL CONTRACT AMOUNT OF $193,630
OVER THE FIVE YEARS REMAINING ON THE CONTRACT; AND
AUTHORIZE THE CITY MANAGER TO RENEW THE CONTRACT
ANNUALLY.
RECOMMENDATION:
Staff recommends the Board of Directors approve Amendment No. 3 to contract CO 17-141 with
Commercial Cleaning Systems; extending the term of the contract to June 30, 2020, in an amount not to
exceed $33,000 for FY 2019-2020, and an estimated total contract amount of $193,630 over the five
years remaining on the contract; and authorize the City Manager to renew the contract annually.
BACKGROUND:
On June 21, 2017, the City Council accepted the bids received and awarded contract CO 17-141 for
"Citywide Janitorial Services" to Commercial Cleaning Systems (CCS). Amendment 1, dated July 26,
2017, added the Fire District as a party to the agreement. CCS provides nightly janitorial services for
the fire shop and administration buildings at the training center, as well as quarterly floor care at all fire
stations. This contract has an option to renew in one year increments up to a total of seven years ending
June 30, 2024. With the second year of the contract coming to an end, staff is bringing forward the
contract as an option for the Board of Directors to renew the contract with CCS for janitorial services. If
approved, Amendment 3 to contract CO 17-141 will extend the term of the contract to June 30, 2020
with a 7.44% rate increase and no changes to the scope of work or other terms and conditions.
ANALYSIS:
Commercial Cleaning Systems has submitted a Letter of Intent expressing their desire to continue
providing janitorial services to the Rancho Cucamonga Fire Protection District during FY 2019/2020
with a 7.44% rate increase. This increase is primarily a result of the scheduled increases to the
California minimum wage. Cleaning crews consist predominately of low wage earners so minimum
wage increases directly impact labor costs for providing janitorial services. The California minimum
wage increased to $12.00 per hour on January 1, 2019 and will increase to $13.00 per hour on January
1, 2020. The average minimum wage for FY 2019/2020 is approximately 8.7% higher than the average
minimum wage during FY 2018/2019.
The chart below indicates the estimated annual funding breakdown. The average annual increase to the
Page 42
minimum wage on January 1st of each year from 2020 to 2022 is 8%. Therefore, the assumption
underlying this estimate is that contract costs will also increase 8% per year. Please note this is only an
estimate and the amounts listed below will likely vary.
Fiscal Year
Routine
Maintenance
Est. Annual
Increase
(8%)
Total Routine
Maintenance
Extra Work
Grand Total/
Fiscal Year
2019/2020
$ 33,000
$ -
$ 33,000
$ -
$ 33,000
2020/2021
$ 33,000
$ 2,640
$ 35,640
$ -
$ 35,640
2021/2022
$ 35,640
$ 2,860
$ 38,500
$ -
$ 38,500
2022/2023
$ 38,500
$ 3,080
$ 41,580
$ -
$ 41,580
2023/2024
$ 41,580
$ 3,330
$ 44,910
$ -
$ 44,910
Grand Total
$ 193,630
CCS provides great service for the Fire District. Staff recommends the Board of Directors approve the
renewal of contract CO 17-141 effective July 1, 2019 and approve the spending limit of $33,000 for FY
2019/2020 and the estimated total contract amount of $193,630 over the five years remaining on the
contract.
An additional $4,905,990 over five years for janitorial services at City facilities will be considered
separately by the City Council.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council Goals of Enhancing Premier Community Status and Public Safety
by ensuring City and Fire District facilities are properly maintained.
ATTACHMENTS:
Description
Attachment 1 - Amendment 3
Page 43
Attachment 1 - Amendment 3
AMENDMENT NO. 3
to
Professional Services Agreement (CO #17-141)
between
Commercial Cleaning Systems (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter "City")
and
Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD")
This Amendment No. 3 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 17-141 to incorporate the following:
Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not
exceed $840,240 for City facilities and $33,000 for RCFPD facilities during the period July
1, 2019 through June 30, 2020.
Said extension will be in accordance with contractor's letter of intent dated May 20, 2019,
attached hereto as Exhibit A. This will be the third year of the agreement.
Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work
7.44%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO# 17-141, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return two (2)
original signed copies to the City and District no later than June 5, 2019. The City and RCFPD will process
both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment.
Commercial Cleaning Systems
By:
Name
Title
By:
Name
Date
Date
Title
(two signatures required if corporation)
City of Rancho Cucamonga
By:
Name
Title
Date
Rancho Cucamonga Fire Protection District
By:
Name
Title
Date
Page 44
CCS Exhibit
Commercial Cleaning Systems
A Company B.H1 Iv Ser
May 20, 2018
Via Email
Mr. Paul Fisher
Management Analyst I
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
RE: Letter of Intent for Contract Renewal: CO 17-141 for Janitorial Services
Fiscal Year: July 1, 2019 —June 30, 2020
Commercial Cleaning Systems
Dear Mr. Fisher:
Please accept this letter as formal notice of Commercial Cleaning Systems' interest to continue to
provide janitorial services to the City of Rancho Cucamonga for the fiscal year of 2019 to 2020. It has
been our pleasure to provide janitorial services over the past year, and we appreciate the opportunity to
continue working with the City.
The State of California implemented a law that allows for an annual increase to the minimum wage up
to $15.00 by the year 2022. In January 2020, another escalation in wage is scheduled to occur ($1.00
increase from $12.00 to $13.00.) Thus, CCS asks that we be afforded the opportunity to increase the
contract fees in the amount of 7.44% effective July 1, 2019. This increase represented a blended rate for
the 2019/2020 fiscal year. Please find attached a summary that shows the 2018/2019 fiscal year pricing
compared to the 2019/2020 pricing.
We appreciate the opportunity that the City of Rancho Cucamonga has provided to us, and we look
forward to a long business relationship.
Please feel free to contact me at chall@commercialcleaningsystems.com or at (949) 261-1234 ext. 211.
Thank you,
6 - �, /I/- & (
Cameron Hall
Vice President
Commercial Cleaning Systems
COMM ERCIALCLEANINGSYSTEMS. COM
3001 Red Hill Avenue, Building 6-220, Costa Mesa, CA 926261 949.261.1234
Page 45
Exhibit B
Vendor: Commercial Cleaning Systems
Contract No: [O17c141
Project: Citywide Janitorial Services
Subject: Pricing for Fiscal Year 2O19'2D2Owith a7.44V6increase
Routine Maintenance
FY 2019/2020
Monthly
Annual
I
:Animal Care and Adoption Center, 11780 Arrow Route
$ 2,424.05
$
29,088.60
2
Archibald Library, 7368 Archibald Avenue
$ 4,507.81
$
54,093.72
3
Central Park Community Centers , 11200 Base Line Road
$ 6,166.27
$
73,995.24
4
City Hall, 10500 Civic Center Drive
$ 10,923.87
131,086.44
5
LoanMart Field (Regular Services) , 8408 Rochester Avenue
$ 1,818.88
21,826.56
6
::Fleet Services, 9153 Ninth Street
$ 693.54
1 $
8,322.48
7
Lions East, 9191 Base Line Road
$ 2,365.01
$
28,380.12
8
Lions West, 9161 Base Line Road
$ 1,855.84
$
22,270.081
9
Paul A. Biane Library, 12505 Cultural Center Dr.
$ 4,285.71
$
51,428.52
10
Public Safety, 10510 Civic Center Drive
$ 6,016.38
$
72,196.56
11
Public Works Service Center, 8794 Lion Street
$ 3,352.07
$
40,224.84
12
::RC Family Resource Center, 9791 Arrow Route
$ 1,825.64:$
21,907.68:
13
RC Sports Center, 8303 Rochester Ave.
$ 6,133 59 $
73,603.08
[�t- ajium Park Maintenance Facility, 8408 Rochester Avenue
$ 367.71
$
4,412.52
ria Gardens Cultural Center, 12505 Cultural Center Dr.
$ 10,799.10
$
129,589.2
ria Gardens Police Substation, 7743 Kew Avenue
$ 599.03
$
7,188.36
ehold Hazardous Waste
$ 128.58
$
1,542 .96
Total Routine Maintenance
$ 64,263.08
$
771,156.96
Additional Services for LoamMart Field
FY 2019/2020
U
Amount
18
Cafe Seating Areas -per game/event
Game/Event
]Game/Event
8
19
Grandstand Seating Areas -per game/event
$
164.98
20
City Occupied Third Floor Offices - per weekend game/event
Game/Event
$
42.89
21
::Lobby- per weekend game/event
Game/Event
$
42.89
22
!Third Floor Hall - per weekend game/event
Game/Event
$
42.89
23
::Third Floor Restrooms - per weekend game/event
::Game/Event
$
42.89
EmtnaWork-LummpSmmnandUnitCosts
FY 2019/2020
Item
Description
Unit
Amount
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Deputy City Manager - Interim Planning Director
Flavio Nunez, Management Analyst II
Caroline Cruz -Contreras, Principal Accountant
SUBJECT: CONSIDERATION TO APPROPRIATE FUNDS UNDER THE ACQUISITION,
DISPOSITION, DEVELOPMENT, AND LOAN AGREEMENT (ADDLA) WITH
7418 ARCHIBALD LLC (VILLA PACIFICA II) IN THE AMOUNT OF $2,000,000.
RECOMMENDATION:
Staff recommends the City Council approve the appropriation of funds in the amount of $2,000,000
from the Housing Successor Agency Fund for Villa Pacifica II under the ADDLA and related
amendments.
BACKGROUND:
On February 19, 2014, the City Council, acting as the Housing Successor Agency, approved an
Acquisition, Disposition, Development, and Loan Agreement (the "ADDLA") with 7418 Archibald LLC
(the "Developer") for the development of 60 -units of senior affordable housing at 7418 Archibald
Avenue, referred to as Villa Pacifica II. The ADDLA was subsequently amended by a First
Implementation and Amendment to ADDLA dated February 17, 2016 and a Second Implementation
and Amendment to ADDLA dated April 1, 2017.
The construction of the project has been completed, and the project is 100% leased. A grand opening
was held on May 16, 2019 to celebrate this accomplishment. Villa Pacifica II provides a quality home
environment for seniors with one -bedroom apartments that are approximately 697 square feet and two-
bedroom units that are 954 square feet, with rents ranging from 30 percent to 60 percent of area
median income (AMI). All the apartments are adaptable for residents who require accommodations
under the Americans with Disabilities Act (ADA). The property also includes a 4,907 square -foot
community room with leasing office, onsite laundry, outdoor exercise equipment, 11,645 square feet of
common area and 60 surface parking spaces.
ANALYSIS:
According to Section 4.12 Amendment City AD Loan; Disbursements of the First Implementation and
Amendment to ADDLA dated February 17, 2016, the City shall make an additional loan of $1,000,000
from loan payment received for Villa Pacifica I (VPI) note to Villa Pacifica II. In addition, Section 4.17
City Permanent Loan of the ADDLA states that the City shall make a permanent loan (the "City Perm
Loan") in the amount of $2,000,000 to be funded up to $200,000 per year, not to exceed the amount of
available VPI Funds. The City agreed to accelerate the $200,000 per year payments for 10 years to the
extent that it receives the VPI Funds on an accelerated basis from the borrower under the VPI Note.
Page 47
On April 1, 2017, Villa Pacifica II LP entered into a Promissory Note Secured by a Deed of Trust to pay
the City of Rancho Cucamonga a sum not to exceed $8,683,821 at 3% Simple Interest. To date, the
Principal amount of the loan is $5,683,821 and the remaining $3,000,000 ($1,000,000 under Section
4.12 and $2,000,000 under Section 4.17) will be disbursed by the City to an escrow account for Villa
Pacifica II before the end of the fiscal year. Since the First Implementation and Amendment to ADDLA
dated February 17, 2016, the City has received payments from Villa Pacifica Senior Community LLC in
payment for VPI Principal and Accrued Interest for a total amount of $1,241,962, which in turn has been
held for disbursement to Villa Pacifica II LP, in accordance with the amended ADDLA. The City will only
disburse the remaining $3,000,000 for the loan once the remaining $1,758,038 payment for the VPI
note has been received, in accordance with the amended ADDLA.
FISCAL IMPACT:
Funds are allocated in the FY 2018/19 Amended Budget in Housing Successor Agency Fund Project
Improvement Costs Account No. 1396301-5620 in the amount of $1,000,000 for Villa Pacifica II. An
additional appropriation of $2,000,000 from the Housing Successor Agency Fund Project Improvement
Costs Account No. 1396301-5620 will be necessary to fulfill the disbursement to Villa Pacifica ll. There
is no net fiscal impact for this disbursement since the City will disburse the funds upon complete receipt
of VPI funds in exchange for a Note Receivable from Villa Pacifica II in the amount of $3,000,000 at 3%
Simple Interest upon the City's disbursement.
COUNCIL GOAL(S) ADDRESSED:
Although a specific current City Council goal does not apply to this project, the project is consistent with
the use of funds and vision of the General Plan by providing affordable housing opportunities throughout
the community.
Page 48
DATE:
June 19, 2019
TO:
Mayor and Members of the City Council
FROM:
John R. Gillison, City Manager
INITIATED BY:
Tamara Layne, Finance Director
SUBJECT:
CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT
OF $2,246,068.52 AND WEEKLY CHECK REGISTERS (EXCLUDING
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE
AMOUNT OF $2,341,056.90 DATED MAY 23, 2019 THROUGH JUNE 10,
2019.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 Check Register
Page 49
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00009036
05/29/2019
BiCOASTAL PRODUCTIONS
10,230.00
0.00
10,230.00
AP
00009037
05/29/2019
CHAFFEY JOINT UNION HS DISTRICT
4,551.00
0.00
4,551.00
AP
00009038
05/29/2019
MICHAEL BAKER INTERNATIONAL INC
18,144.44
0.00
18,144.44
AP
00009039
06/05/2019
ALL CITY MANAGEMENT SERVICES INC.
41,009.05
0.00
41,009.05
AP
00009040
06/05/2019
BUREAU OF RECLAMATION
892.88
0.00
892.88
AP
00009041
06/05/2019
CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA
13,805.00
0.00
13,805.00
AP
00009042
06/05/2019
EDF TRADING NORTH AMERICA LLC
57,750.00
0.00
57,750.00
AP
00009043
06/05/2019
EXELON GENERATION CO. LLC.
244,962.55
0.00
244,962.55
AP
00009044
06/05/2019
RCCEA
1,707.50
0.00
1,707.50
AP
00009045
06/05/2019
RCPFA
11,845.74
0.00
11,845.74
AP
00400717
05/23/2019
AIRGAS USA LLC
192.31
0.00
192.31
AP
00400718
05/23/2019
B AND K ELECTRIC WHOLESALE
31.28
0.00
31.28
AP
00400719
05/23/2019
BSN SPORTS LLC
797.11
0.00
797.11
AP
00400720
05/23/2019
CITRUS MOTORS ONTARIO INC
0.00
259.58
259.58
AP
00400721
05/23/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
150.00
0.00
150.00
AP
00400722
05/23/2019
DUNN EDWARDS CORPORATION
548.17
0.00
548.17
AP
00400723
05/23/2019
EWING IRRIGATION PRODUCTS
247.93
0.00
247.93
AP
00400724
05/23/2019
LENOVO (UNITED STATES) INC.
7,602.84
0.00
7,602.84
AP
00400725
05/23/2019
MINUTEMAN PRESS
2,117.02
0.00
2,117.02
AP
00400727
05/23/2019
OFFICE DEPOT
9,937.84
0.00
9,937.84
AP
00400728
05/23/2019
PSA PRINT GROUP
38.79
0.00
38.79
AP
00400729
05/23/2019
SIEMENS MOBILITY INC
12,835.42
0.00
12,835.42
AP
00400730
05/23/2019
SITEONE LANDSCAPE SUPPLY LLC
3,845.86
82.36
3,928.22 ***
AP
00400731
05/23/2019
TARGET SPECIALTY PRODUCTS
978.11
0.00
978.11
AP
00400732
05/23/2019
VISTA PAINT
495.52
0.00
495.52
AP
00400733
05/29/2019
A'JONTUE, ROSE ANN
158.40
0.00
158.40
AP
00400734
05/29/2019
ADAMSON INDUSTRIES
2,787.50
0.00
2,787.50
AP
00400735
05/29/2019
AROCHO, ALMA
1,464.00
0.00
1,464.00
AP
00400736
05/29/2019
BAST, KAROLYN
378.00
0.00
378.00
AP
00400737
05/29/2019
BRIGHT BOX ENTERPRISES
1,652.50
0.00
1,652.50
AP
00400738
05/29/2019
BUREAU VERITAS NORTH AMERICA INC
15,946.22
0.00
15,946.22
AP
00400742
05/29/2019
C V W D
90,023.15
0.00
90,023.15
AP
00400743
05/29/2019
CALIFORNIA STATE SHERIFF'S ASSOCIATION
35.00
0.00
35.00
AP
00400744
05/29/2019
CARMEL ELEMENTARY PTA
1,037.00
0.00
1,037.00
AP
00400745
05/29/2019
CART RETRIEVAL INC
579.00
0.00
579.00
AP
00400746
05/29/2019
CARTY, DIANE
270.00
0.00
270.00
AP
00400747
05/29/2019
CASTILLO, FRANCISCO
540.00
0.00
540.00
AP
00400748
05/29/2019
CCS ORANGE COUNTY JANITORIAL INC.
614.24
0.00
614.24
AP
00400749
05/29/2019
CDCE INC.
0.00
1,287.62
1,287.62
AP
00400750
05/29/2019
CHAFFEY BREEZE, THE
1,500.00
0.00
1,500.00
AP
00400751
05/29/2019
CHAMPION AWARDS AND SPECIALTIES
86.20
0.00
86.20
AP
00400752
05/29/2019
CHEMICAL SAFETY TRAINING
0.00
4,200.00
4,200.00
AP
00400753
05/29/2019
CHO, MICHAEL
661.20
0.00
661.20
AP
00400754
05/29/2019
CINTAS CORPORATION #150
0.00
344.33
344.33
AP
00400755
05/29/2019
CITRUS ELEMENTARY PTA
918.00
0.00
918.00
AP
00400756
05/29/2019
CLARK, KAREN
1,116.00
0.00
1,116.00
AP
00400757
05/29/2019
CODE RED HEADSETS
2,287.75
0.00
2,287.75
User: VLOPEZ - VERONICA LOPEZ Page: 1
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 50
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400758
05/29/2019
COMBINED MARTIAL SCIENCE INC
4,536.00
0.00
4,536.00
AP
00400759
05/29/2019
DANCE TERRIFIC
3,990.00
0.00
3,990.00
AP
00400760
05/29/2019
DANIELS, NOAH
108.26
0.00
108.26
AP
00400761
05/29/2019
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
0.00
39,491.20
39,491.20
AP
00400762
05/29/2019
DOLLARHIDE, GINGER
89.00
0.00
89.00
AP
00400763
05/29/2019
DREAM2INSPIRE LLC
52.20
0.00
52.20
AP
00400764
05/29/2019
DUNN, ANN MARIE
678.00
0.00
678.00
AP
00400765
05/29/2019
EASTERLING, RAY
225.60
0.00
225.60
AP
00400766
05/29/2019
ENVIRONMENTAL TRAINING AND COMPLIANCE
110.00
0.00
110.00
AP
00400767
05/29/2019
ESMOND, GARY
66.01
0.00
66.01
AP
00400768
05/29/2019
FEDERAL EXPRESS CORP
35.16
0.00
35.16
AP
00400769
05/29/2019
FEHR AND PEERS
5,572.50
0.00
5,572.50
AP
00400770
05/29/2019
FELICIANO, GASPAR ANTHONY
162.00
0.00
162.00
AP
00400771
05/29/2019
FIRE SMART PROMOTIONS
0.00
1,481.57
1,481.57
AP
00400772
05/29/2019
FONTANA UNIFIED SCHOOL DISTRICT
1,657.50
0.00
1,657.50
AP
00400773
05/29/2019
FORTUNE FENCING
15.00
0.00
15.00
AP
00400774
05/29/2019
FOUR POINTS BY SHERATON
3,083.16
0.00
3,083.16
AP
00400775
05/29/2019
GALVIN JR, ROBERT
21.33
0.00
21.33
AP
00400776
05/29/2019
GEOGRAPHICS
510.00
0.00
510.00
AP
00400777
05/29/2019
GIORDANO, MARIANNA
300.00
0.00
300.00
AP
00400778
05/29/2019
GONSALVES AND SON, JOE A
3,045.00
0.00
3,045.00
AP
00400779
05/29/2019
GONZALEZ, CATHY
157.50
0.00
157.50
AP
00400780
05/29/2019
GRAINGER
738.66
54.88
793.54 ***
AP
00400781
05/29/2019
GRAPHICS FACTORY PRINTING INC.
87.33
0.00
87.33
AP
00400782
05/29/2019
HAMILTON, MONIQUE
1,680.00
0.00
1,680.00
AP
00400783
05/29/2019
HAMPTON YOGA
915.00
0.00
915.00
AP
00400784
05/29/2019
HANGTIME SPORTS
792.00
0.00
792.00
AP
00400785
05/29/2019
HEPNER, MIREYA
1,119.28
0.00
1,119.28
AP
00400786
05/29/2019
HERB ALPERT PRESENTS INC
25,000.00
0.00
25,000.00
AP
00400787
05/29/2019
HIGH THREAT INNOVATIONS
970.00
0.00
970.00
AP
00400788
05/29/2019
HMC ARCHITECTS
0.00
39,155.75
39,155.75
AP
00400789
05/29/2019
HOTTINGER, HEATHER
900.00
0.00
900.00
AP
00400790
05/29/2019
INLAND EMPIRE MEDIA GROUP INC
1,895.00
0.00
1,895.00
AP
00400791
05/29/2019
INLAND VALLEY DAILY BULLETIN
155.32
0.00
155.32
AP
00400792
05/29/2019
INLAND VALLEY DANCE ACADEMY
390.00
0.00
390.00
AP
00400793
05/29/2019
JCL TRAFFIC SERVICES
711.15
0.00
711.15
AP
00400794
05/29/2019
JERICHO SYSTEMS INC
35,100.00
0.00
35,100.00
AP
00400795
05/29/2019
KALBAN INC
151,845.72
0.00
151,845.72
AP
00400796
05/29/2019
KEITH, JORRY
432.00
0.00
432.00
AP
00400797
05/29/2019
KIRKWOOD, MARGARET
45.00
0.00
45.00
AP
00400798
05/29/2019
KWALL LLC
27,000.00
0.00
27,000.00
AP
00400799
05/29/2019
LATREACE, RAINEY
258.78
0.00
258.78
AP
00400800
05/29/2019
LI, YING
34.56
0.00
34.56
AP
00400801
05/29/2019
LIFE ASSIST INC
0.00
2,536.80
2,536.80
AP
00400802
05/29/2019
LIVE OAK DOG OBEDIENCE
702.00
0.00
702.00
AP
00400803
05/29/2019
MARIPOSA LANDSCAPES INC
16,817.59
0.00
16,817.59
AP
00400804
05/29/2019
MARSHALL, SYLVIA
1,396.80
0.00
1,396.80
User: VLOPEZ - VERONICA LOPEZ Page: 2
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 51
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400805
05/29/2019
MATANGA, JULIE EDWARDS
612.00
0.00
612.00
AP
00400806
05/29/2019
MCMASTER CARR SUPPLY COMPANY
220.77
0.00
220.77
AP
00400807
05/29/2019
MEYER, MARC
400.00
0.00
400.00
AP
00400808
05/29/2019
MIJAC ALARM COMPANY
0.00
384.00
384.00
AP
00400809
05/29/2019
MILLENNIUM IMAGING CENTER
0.00
1,530.00
1,530.00
AP
00400810
05/29/2019
MINDFUL LIFE
435.00
0.00
435.00
AP
00400811
05/29/2019
MOE, JOHN
112.00
0.00
112.00
AP
00400812
05/29/2019
MORRIS, RICHARD
189.00
0.00
189.00
AP
00400813
05/29/2019
MOUNTAIN VIEW POOL REMODELING
1,950.00
0.00
1,950.00
AP
00400814
05/29/2019
MSNOC INC
810.00
0.00
810.00
AP
00400815
05/29/2019
NAPA AUTO PARTS
0.00
1,433.11
1,433.11
AP
00400816
05/29/2019
NEOPOST USA INC
492.35
0.00
492.35
AP
00400817
05/29/2019
NORTHTOWN HOUSING DEVELOPMENT CORP.
1,126.05
0.00
1,126.05
AP
00400818
05/29/2019
OCLC INC
57.52
0.00
57.52
AP
00400819
05/29/2019
ONTARIO WINNELSON CO
0.00
3,252.23
3,252.23
AP
00400820
05/29/2019
ONTRAC
35.37
0.00
35.37
AP
00400821
05/29/2019
ORONA, PATRICIA
735.00
0.00
735.00
AP
00400822
05/29/2019
OTT, LAURA
972.00
0.00
972.00
AP
00400823
05/29/2019
OTT, SHARON
223.95
0.00
223.95
AP
00400824
05/29/2019
PACIFIC YOUTH SPORTS
774.20
0.00
774.20
AP
00400825
05/29/2019
PARS
3,500.00
0.00
3,500.00
AP
00400826
05/29/2019
PLAYS FOR YOUNG AUDIENCES
6,422.46
0.00
6,422.46
AP
00400827
05/29/2019
PRECISION GYMNASTICS
1,911.70
0.00
1,911.70
AP
00400828
05/29/2019
PRYOR LEARNING SOLUTIONS INC
398.00
0.00
398.00
AP
00400829
05/29/2019
R AND R AUTOMOTIVE
269.56
0.00
269.56
AP
00400830
05/29/2019
R3 CONSULTING GROUP INC
5,041.25
0.00
5,041.25
AP
00400831
05/29/2019
RACKED AND READY STEEL
323.00
0.00
323.00
AP
00400832
05/29/2019
RANCHO CUCAMONGA CHAMBER OF COMMERCE
4,174.00
0.00
4,174.00
AP
00400833
05/29/2019
RANCHO CUCAMONGA CITIZEN PATROL 416
2,563.94
0.00
2,563.94
AP
00400834
05/29/2019
RANCHO CUCAMONGA EXPLORER UNIT
8,000.00
0.00
8,000.00
AP
00400835
05/29/2019
RC COMMUNITY & ARTS FOUNDATION
15,253.90
0.00
15,253.90
AP
00400836
05/29/2019
REFRIGERATION SUPPLIES DISTRIBUTOR
69.35
0.00
69.35
AP
00400837
05/29/2019
RICHARDS WATSON AND GERSHON
40,593.80
0.00
40,593.80
AP
00400838
05/29/2019
RIGLEMAN, ENCARNACION ONTIVEROS
160.00
0.00
160.00
AP
00400839
05/29/2019
RIO VISTA SCHOOL BOOSTER CLUB
697.00
0.00
697.00
AP
00400840
05/29/2019
RK DIVERSIFIED ENTERTAINMENT INC
735.00
0.00
735.00
AP
00400841
05/29/2019
ROYAL INDUSTRIAL SOLUTIONS CITY OF INDUSTRY
72.19
0.00
72.19
AP
00400842
05/29/2019
SABIO, KINI
546.00
0.00
546.00
AP
00400843
05/29/2019
SAN BERNARDINO CTY FIRE DEPARTMENT
520.00
0.00
520.00
AP
00400845
05/29/2019
SOUTH COAST AQMD
0.00
265.96
265.96
AP
00400853
05/29/2019
SOUTHERN CALIFORNIA EDISON
14,170.86
1,637.45
15,808.31 ***
AP
00400854
05/29/2019
SPORTBALL
12,315.00
0.00
12,315.00
AP
00400855
05/29/2019
STATE CONTROLLER'S OFFICE
109.70
0.00
109.70
AP
00400856
05/29/2019
SUN BADGE CO
0.00
113.36
113.36
AP
00400857
05/29/2019
SUPERION LLC
146.40
0.00
146.40
AP
00400858
05/29/2019
TAKEDA, SCOTT KEIJI
210.00
0.00
210.00
AP
00400859
05/29/2019
TANG, MARIA
83.63
0.00
83.63
User: VLOPEZ - VERONICA LOPEZ Page: 3
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time:
07:29:58
Page 52
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400860
05/29/2019
TRACEY, VAL
108.00
0.00
108.00
AP
00400861
05/29/2019
TUNURI, LIZA
83.84
0.00
83.84
AP
00400862
05/29/2019
TYUS, IDA
780.00
0.00
780.00
AP
00400863
05/29/2019
U.S. BANK PARS ACCT #6746022500
11,607.82
0.00
11,607.82
AP
00400864
05/29/2019
U.S. BANK PARS ACCT #6746022500
1,085.14
0.00
1,085.14
AP
00400865
05/29/2019
U.S. BANK PARS ACCT #6745033700
6,605.00
0.00
6,605.00
AP
00400866
05/29/2019
UNIVERSAL MARTIAL ARTS CENTERS
1,613.50
0.00
1,613.50
AP
00400867
05/29/2019
UPS
29.00
0.00
29.00
AP
00400868
05/29/2019
VICTOR ELEMENTARY DISTRICT
365.50
0.00
365.50
AP
00400869
05/29/2019
VIGILANT SOLUTIONS
133,313.48
0.00
133,313.48
AP
00400870
05/29/2019
VULCAN MATERIALS COMPANY
153.17
0.00
153.17
AP
00400871
05/29/2019
WHITE CAP CONSTRUCTION SUPPLY
284.32
0.00
284.32
AP
00400872
05/29/2019
WILLIAMS, KARMEN
250.00
0.00
250.00
AP
00400873
05/29/2019
WILSON ESTATES LLC
6,127.00
0.00
6,127.00
AP
00400874
05/29/2019
WYATT VIDEO
1,200.00
0.00
1,200.00
AP
00400875
05/29/2019
YOUNG REMBRANDTS
673.20
0.00
673.20
AP
00400876
05/30/2019
ABC LOCKSMITHS
1,541.17
0.00
1,541.17
AP
00400880
05/30/2019
BRODART BOOKS
5,107.88
0.00
5,107.88
AP
00400881
05/30/2019
BSN SPORTS LLC
1,496.00
0.00
1,496.00
AP
00400882
05/30/2019
DUMBELL MAN FITNESS EQUIPMENT, THE
0.00
125.00
125.00
AP
00400883
05/30/2019
DUNN EDWARDS CORPORATION
212.38
0.00
212.38
AP
00400884
05/30/2019
GENERATOR SERVICES CO
1,171.85
0.00
1,171.85
AP
00400885
05/30/2019
OFFICE DEPOT
65.47
0.00
65.47
AP
00400886
05/30/2019
PIONEER MANUFACTURING
1,339.34
0.00
1,339.34
AP
00400887
05/30/2019
PSA PRINT GROUP
38.79
0.00
38.79
AP
00400888
05/30/2019
SITEONE LANDSCAPE SUPPLY LLC
2,773.21
0.00
2,773.21
AP
00400889
05/30/2019
TARGET SPECIALTY PRODUCTS
1,396.07
0.00
1,396.07
AP
00400890
06/05/2019
A & M FIRST AID INC
839.64
0.00
839.64
AP
00400891
06/05/2019
A.Y. NURSERY INC.
304.50
0.00
304.50
AP
00400892
06/05/2019
ABLE BUILDING MAINTENANCE
365.70
0.00
365.70
AP
00400893
06/05/2019
ACTIVE NETWORK LLC
600.00
0.00
600.00
AP
00400894
06/05/2019
AFLAC GROUP INSURANCE
40.97
0.00
40.97
AP
00400895
06/05/2019
ALL CITIES TOOLS
172.46
0.00
172.46
AP
00400896
06/05/2019
ALPHAGRAPHICS
4,426.06
0.00
4,426.06
AP
00400897
06/05/2019
AMERICAN CANCER SOCIETY
317.73
0.00
317.73
AP
00400898
06/05/2019
AMERICAN RECYCLED PRODUCTS
4,292.00
0.00
4,292.00
AP
00400899
06/05/2019
ARCHITERRA DESIGN GROUP
43,389.88
0.00
43,389.88
AP
00400900
06/05/2019
ARROW TRAILER SUPPLIES INC
1,010.96
0.00
1,010.96
AP
00400901
06/05/2019
AUFBAU CORPORATION
27,230.00
0.00
27,230.00
AP
00400902
06/05/2019
AUTO AND RV SPECIALISTS INC.
192.91
0.00
192.91
AP
00400903
06/05/2019
BAKER & TAYLOR LLC
188.25
0.00
188.25
AP
00400904
06/05/2019
BENNETT, JEFFREY
64.99
0.00
64.99
AP
00400905
06/05/2019
BIBLIOTHECA LLC
9,090.52
0.00
9,090.52
AP
00400906
06/05/2019
BLUM ELECTRIC
0.00
860.00
860.00
AP
00400907
06/05/2019
BRAUN BLAISING SMITH WYNNE P.C.
124.50
0.00
124.50
AP
00400908
06/05/2019
BRIGHTVIEW LANDSCAPE SERVICES INC.
87,550.49
0.00
87,550.49
AP
00400909
06/05/2019
BROUILLETTE, CODY
343.20
0.00
343.20
User: VLOPEZ - VERONICA LOPEZ Page: 4
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:29:58
Page 53
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400910
06/05/2019
BUTSKO UTILITY DESIGN INC.
56,628.61
0.00
56,628.61
AP
00400911
06/05/2019
C V W D
926.90
0.00
926.90
AP
00400912
06/05/2019
C V W D
0.00
424.35
424.35
AP
00400915
06/05/2019
C V W D
58,209.17
0.00
58,209.17
AP
00400916
06/05/2019
C.P. GENERATOR INC.
51.72
0.00
51.72
AP
00400917
06/05/2019
CAL PERS LONG TERM CARE PROGRAM
152.48
0.00
152.48
AP
00400918
06/05/2019
CALIFORNIA, STATE OF
250.00
0.00
250.00
AP
00400919
06/05/2019
CALIFORNIA, STATE OF
526.28
0.00
526.28
AP
00400920
06/05/2019
CALIFORNIA, STATE OF
8.44
0.00
8.44
AP
00400921
06/05/2019
CALIFORNIA, STATE OF
314.11
0.00
314.11
AP
00400922
06/05/2019
CALIFORNIA, STATE OF
7.22
0.00
7.22
AP
00400923
06/05/2019
CAMERON WELDING SUPPLY
103.33
0.00
103.33
AP
00400924
06/05/2019
CCS ORANGE COUNTY JANITORIAL INC.
0.00
1,492.84
1,492.84
AP
00400925
06/05/2019
CHARTER COMMUNICATIONS
7,892.45
6,362.54
14,254.99 ***
AP
00400926
06/05/2019
CINTAS CORPORATION #150
2,496.26
304.87
2,801.13 ***
AP
00400927
06/05/2019
CITY RENTALS
74.80
0.00
74.80
AP
00400928
06/05/2019
CONSOLIDATED ELECTRICAL DISTR INC
2,059.57
795.76
2,855.33 ***
AP
00400929
06/05/2019
CONVERGEONE INC.
12,277.20
0.00
12,277.20
AP
00400930
06/05/2019
CUMMINS PACIFIC
4,248.47
0.00
4,248.47
AP
00400931
06/05/2019
DE JESUS, ALEJANDRO
40.00
0.00
40.00
AP
00400932
06/05/2019
DELTA DENTAL INSURANCE COMPANY
1,306.56
0.00
1,306.56
AP
00400933
06/05/2019
DELTA DENTAL INSURANCE COMPANY
42,921.85
0.00
42,921.85
AP
00400934
06/05/2019
DEPENDABLE COMPANY INC.
155.25
0.00
155.25
AP
00400935
06/05/2019
DLIMAGING
3,682.54
0.00
3,682.54
AP
00400936
06/05/2019
ELECNOR BELCO ELECTRIC INC
154,828.72
0.00
154,828.72
AP
00400937
06/05/2019
EMBROIDME
478.19
0.00
478.19
AP
00400938
06/05/2019
EMPLOYMENT DEVELOPMENT DEPT
9,014.00
0.00
9,014.00
AP
00400939
06/05/2019
ENVISIONWARE INC.
1,562.38
0.00
1,562.38
AP
00400940
06/05/2019
EXECUTIVE AUTO DETAIL
410.00
0.00
410.00
AP
00400941
06/05/2019
EXPRESS BRAKE SUPPLY
1,959.72
0.00
1,959.72
AP
00400942
06/05/2019
FEDERAL EXPRESS CORP
25.52
0.00
25.52
AP
00400943
06/05/2019
FLAG SYSTEMS INC.
2,950.00
0.00
2,950.00
AP
00400944
06/05/2019
FLEETCREW
1,379.85
0.00
1,379.85
AP
00400945
06/05/2019
FLEETPRIDE
0.00
333.80
333.80
AP
00400946
06/05/2019
FORD OF UPLAND INC
255.27
0.00
255.27
AP
00400947
06/05/2019
FORTUNE FENCING
90.00
0.00
90.00
AP
00400949
06/05/2019
FRONTIER COMM
3,399.44
810.08
4,209.52 ***
AP
00400950
06/05/2019
FRONTIER COMM
2,193.48
0.00
2,193.48
AP
00400951
06/05/2019
G AND M BUSINESS INTERIORS
0.00
2,882.42
2,882.42
AP
00400952
06/05/2019
GLENN B. DORNING INC.
1,288.96
0.00
1,288.96
AP
00400953
06/05/2019
GLOBALSTAR USA
171.17
0.00
171.17
AP
00400954
06/05/2019
GRAINGER
610.28
1,713.60
2,323.88 ***
AP
00400955
06/05/2019
GRAYBAR ELECTRIC CO.
4,218.63
0.00
4,218.63
AP
00400956
06/05/2019
HANGTIME SPORTS
528.00
0.00
528.00
AP
00400957
06/05/2019
HAULAWAY STORAGE CONTAINERS INC.
119.84
0.00
119.84
AP
00400958
06/05/2019
HI WAY SAFETY INC
393.79
0.00
393.79
AP
00400959
06/05/2019
HILLS PET NUTRITION SALES INC
1,637.13
0.00
1,637.13
User: VLOPEZ - VERONICA LOPEZ Page: 5
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 54
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Ca
Fire
Amount
AP
00400960
06/05/2019
HO, JOSEPHINE
91.82
0.00
91.82
AP
00400961
06/05/2019
HOYT LUMBER CO., SM
0.00
6.91
6.91
AP
00400962
06/05/2019
HUDSON AUDIO WORKS
1,400.00
0.00
1,400.00
AP
00400963
06/05/2019
INTELESYS ONE INC
386.05
0.00
386.05
AP
00400964
06/05/2019
JEEP CHRYSLER OF ONTARIO INC
1,333.36
0.00
1,333.36
AP
00400965
06/05/2019
KAISER FOUNDATION HEALTH PLAN INC
216,637.49
0.00
216,637.49
AP
00400966
06/05/2019
KINDRED CORPORATION
4,519.56
0.00
4,519.56
AP
00400967
06/05/2019
LEVERAGE INFORMATION SYSTEMS INC
62,433.21
0.00
62,433.21
AP
00400968
06/05/2019
MAIN STREET SIGNS
290.76
0.00
290.76
AP
00400969
06/05/2019
MARCO EQUIPMENT CO
593.35
0.00
593.35
AP
00400970
06/05/2019
MARTINEZ, ALEC
2,051.70
0.00
2,051.70
AP
00400971
06/05/2019
MATLOCK DESIGN BUILD INC
10,140.00
0.00
10,140.00
AP
00400972
06/05/2019
MCDANIEL SR, ROBERT W
337.00
0.00
337.00
AP
00400973
06/05/2019
MCI
33.06
0.00
33.06
AP
00400974
06/05/2019
MCMASTER CARR SUPPLY COMPANY
59.88
0.00
59.88
AP
00400975
06/05/2019
MOON VALLEY NURSERY LLC
1,508.50
0.00
1,508.50
AP
00400976
06/05/2019
MURPH, ROSA
314.37
0.00
314.37
AP
00400977
06/05/2019
MWITI, ESTHER
250.00
0.00
250.00
AP
00400978
06/05/2019
NAKAI, KIRAN
250.00
0.00
250.00
AP
00400979
06/05/2019
NAPA AUTO PARTS
0.00
59.96
59.96
AP
00400980
06/05/2019
NEWCO DISTRIBUTORS INC
698.00
0.00
698.00
AP
00400981
06/05/2019
NUNEZ, LUCY ALVAREZ-
27.03
0.00
27.03
AP
00400982
06/05/2019
ONTARIO WINNELSON CO
0.00
19.40
19.40
AP
00400983
06/05/2019
ORKIN PEST CONTROL
569.62
826.74
1,396.36 ***
AP
00400984
06/05/2019
PACIFIC UTILITY INSTALLATION INC
16,284.91
0.00
16,284.91
AP
00400985
06/05/2019
PERSONAL EXPOSURE REPORTING
0.00
870.00
870.00
AP
00400986
06/05/2019
PIC-O-RAMA
350.00
0.00
350.00
AP
00400987
06/05/2019
PRE -PAID LEGAL SERVICES INC
60.17
0.00
60.17
AP
00400988
06/05/2019
PROHEALTH PARTNERS A MEDICAL GROUP INC
0.00
4,195.00
4,195.00
AP
00400989
06/05/2019
PROMOTIONS TEES & MORE
0.00
441.71
441.71
AP
00400990
06/05/2019
QUALLS, ELENA
40.14
0.00
40.14
AP
00400991
06/05/2019
R AND R AUTOMOTIVE
1,923.40
0.00
1,923.40
AP
00400992
06/05/2019
R3 CONSULTING GROUP INC
2,393.75
0.00
2,393.75
AP
00400993
06/05/2019
RICHARDS WATSON AND GERSHON
0.00
1,000.00
1,000.00
AP
00400994
06/05/2019
ROTO ROOTER
3,100.00
0.00
3,100.00
AP
00400995
06/05/2019
RUIZ, JUAN
200.00
0.00
200.00
AP
00400996
06/05/2019
RUSSO, MICHAEL
249.00
0.00
249.00
AP
00400997
06/05/2019
SAFE -ENTRY TECHNICAL INC
0.00
501.29
501.29
AP
00400998
06/05/2019
SALAZAR, ROXANA
99.00
0.00
99.00
AP
00400999
06/05/2019
SAN BERNARDINO CO AUDITOR CONT
16,486.42
0.00
16,486.42
AP
00401000
06/05/2019
SAN BERNARDINO CTY
35,416.68
0.00
35,416.68
AP
00401001
06/05/2019
SBPEA
1,877.96
0.00
1,877.96
AP
00401002
06/05/2019
SC FUELS
26,111.28
0.00
26,111.28
AP
00401003
06/05/2019
SHERIFFS COURT SERVICES
100.00
0.00
100.00
AP
00401004
06/05/2019
SHOETERIA
355.00
0.00
355.00
AP
00401005
06/05/2019
SHRED PROS
0.00
55.00
55.00
AP
00401006
06/05/2019
SIMPLYWELL
299.95
0.00
299.95
User: VLOPEZ - VERONICA LOPEZ Page: 6
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register
Portrait Layout
Time: 07:29:58
Page 55
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No.
Check Date
Vendor Name
Cu
Fire
Amount
AP
00401007
06/05/2019
SKILLPATH
53.76
0.00
53.76
AP
00401008
06/05/2019
SMITH, THERESE
84.10
0.00
84.10
AP
00401010
06/05/2019
SOUTH COAST AQMD
531.92
0.00
531.92
AP
00401013
06/05/2019
SOUTHERN CALIFORNIA EDISON
10,018.17
484.33
10,502.50 ***
AP
00401014
06/05/2019
STANDARD INSURANCE COMPANY
3,671.21
0.00
3,671.21
AP
00401015
06/05/2019
STANDARD INSURANCE COMPANY
11,725.17
0.00
11,725.17
AP
00401016
06/05/2019
STERLING COFFEE SERVICE
1,069.78
0.00
1,069.78
AP
00401017
06/05/2019
SUMMIT INTERMEDIATE SCHOOL
200.00
0.00
200.00
AP
00401018
06/05/2019
SYSCO LOS ANGELES INC
591.79
0.00
591.79
AP
00401019
06/05/2019
SYSTEMS SOURCE INC
1,591.08
0.00
1,591.08
AP
00401020
06/05/2019
THOMPSON, KEVIN EDWARD
400.00
0.00
400.00
AP
00401021
06/05/2019
TIREHUB LLC
3,400.06
0.00
3,400.06
AP
00401022
06/05/2019
TUAZON, SHAUN
210.00
0.00
210.00
AP
00401023
06/05/2019
TUNURI, LIZA
69.05
0.00
69.05
AP
00401024
06/05/2019
UNITED PACIFIC SERVICES INC
79,495.00
0.00
79,495.00
AP
00401025
06/05/2019
UNITED SITE SERVICES OF CA INC
281.34
0.00
281.34
AP
00401026
06/05/2019
UNITED WAY
60.00
0.00
60.00
AP
00401027
06/05/2019
URBAN ARENA
5,205.00
0.00
5,205.00
AP
00401028
06/05/2019
UTILIQUEST
836.19
0.00
836.19
AP
00401029
06/05/2019
VARGAS, MONIQUE
178.88
0.00
178.88
AP
00401030
06/05/2019
VERIZON WIRELESS - LA
0.00
4,605.02
4,605.02
AP
00401031
06/05/2019
VERIZON WIRELESS - LA
4,066.93
0.00
4,066.93
AP
00401032
06/05/2019
VERNON LIBRARY SUPPLIES INC
505.97
0.00
505.97
AP
00401033
06/05/2019
VICTOR MEDICAL COMPANY
6,983.21
0.00
6,983.21
AP
00401034
06/05/2019
VOHNE LICHE KENNELS INC
125.00
0.00
125.00
AP
00401035
06/05/2019
VULCAN MATERIALS COMPANY
1,292.91
0.00
1,292.91
AP
00401036
06/05/2019
WAXIE SANITARY SUPPLY
3,973.27
267.36
4,240.63 ***
AP
00401037
06/05/2019
WESTLAND GROUP INC
10,360.00
0.00
10,360.00
AP
00401038
06/05/2019
XEROX CORPORATION
1,528.01
56.10
1,584.11 ***
AP
00401039
06/05/2019
XEROX FINANCIAL SERVICES
298.38
0.00
298.38
AP
00401040
06/05/2019
ZONES CORPORATE SOLUTIONS
0.00
6,797.89
6,797.89
AP
00401041
06/05/2019
ZUNIGA, CRYSTAL
562.49
0.00
562.49
AP
00401042
06/06/2019
ABC LOCKSMITHS
529.86
0.00
529.86
AP
00401043
06/06/2019
AIRGAS USA LLC
554.44
0.00
554.44
AP
00401047
06/06/2019
BRODART BOOKS
9,192.36
0.00
9,192.36
AP
00401048
06/06/2019
CARQUEST AUTO PARTS
455.17
0.00
455.17
AP
00401049
06/06/2019
DUNN EDWARDS CORPORATION
2,010.07
0.00
2,010.07
AP
00401050
06/06/2019
FASTENAL COMPANY
117.82
0.00
117.82
AP
00401051
06/06/2019
GRANICUS INC
4,122.48
0.00
4,122.48
AP
00401052
06/06/2019
HILTI INC
0.00
357.69
357.69
AP
00401053
06/06/2019
OFFICE DEPOT
3,263.73
0.00
3,263.73
AP
00401054
06/06/2019
PSA PRINT GROUP
116.37
0.00
116.37
AP
00401055
06/06/2019
SHRED IT USA LLC
204.36
0.00
204.36
AP
00401056
06/06/2019
SIEMENS MOBILITY INC
24,163.37
0.00
24,163.37
AP
00401057
06/06/2019
SIMPLOT PARTNERS
8,021.18
0.00
8,021.18
AP
00401058
06/06/2019
TARGET SPECIALTY PRODUCTS
248.25
0.00
248.25
User: VLOPEZ - VERONICA LOPEZ Page: 7
Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
Time: 07:29:58
Page 56
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No. Check Date Vendor Name Citv Fire Amount
Total City: $2,341,056.90
Total Fire: $134,159.86
Grand Total: $ 2, 4 7 5, 2 T 67116
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:29:58
Page 57
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara Layne, Finance Director
SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR
CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE
AMOUNT OF $9,921.65 DATED MAY 23, 2019 THROUGH JUNE 10, 2019.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 So Ca Gas - Check Register
Page 58
CITY OF RANCHO CUCAMONGA
AND
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
So Calif Gas Company Only.
Agenda Check Register
5/23/2019 through 6/10/2019
Check No. Check Date Vendor Name Ca Fire Amount
AP 00400844 05/29/2019 SO CALIF GAS COMPANY 9,921.65 324.33 10,245.98 ***
AP 00401009 06/05/2019 SO CALIF GAS COMPANY 0.00 429.99 429.99
Total City: $9,921.65
Total Fire: $754.32
Grand Total: 510,673797
Note:
*** Check Number includes both City and Fire District expenditures
User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 06/11/2019
Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 07:34:03
Page 59
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
June 19, 2019
Mayor and Members of the City Council
James C. Frost, City Treasurer
Lori E. Sassoon, Deputy City Manager/Administrative Services
Tamara L. Layne, Finance Director
Sandra G. Ramirez, Management Analyst III
CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT
SCHEDULE AS OF MAY 31, 2019.
RECOMMENDATION:
Staff recommends that the City Council receive and file the attached current investment schedule for the
City of Rancho Cucamonga as of May 31, 2019.
BACKGROUND:
The attached investment schedule as of May 31, 2019 reflects cash and investments managed by the
Finance/Treasury Management Division and is in conformity with the requirements of California
Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as
approved by the City Council on February 20, 2019.
ANALYSIS:
The City Treasurer is required to submit a quarterly investment report to the City Council in accordance
with California Government Code Section 53646. The quarterly investment report is required to be
submitted within 30 days following the end of the quarter covered by the report. However, the City
Treasurer has elected to provide this report on a monthly basis.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Description
Attachment 1 - Portfolio Management - Portfolio Summary May 31, 2019
Page 60
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Page 71
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Ivan Rojer, Fire Chief
Eric Noreen, Deputy Fire Chief
Joseph Ramos, Emergency Management Coordinator
Pamela J. Nibert, Management Analyst III
CONSIDERATION OF APPROVAL TO ACCEPT GRANT REVENUE IN THE
AMOUNT OF $26,740, AWARDED BY THE CALIFORNIA EMERGENCY
MANAGEMENT AGENCY, FISCAL YEAR 2018 EMERGENCY
MANAGEMENT PERFORMANCE GRANT, TO THE CITY OF RANCHO
CUCAMONGA.
RECOMMENDATION:
Staff recommends the Fire Board accept grant revenue in the amount of $26,740 awarded by the
California Emergency Management Agency and administered by the San Bernardino County Fire
Department, Office of Emergency Services under Fiscal Year 2018 Emergency Management
Performance Grant (EMPG) to support emergency management activities. The grant funding will be
used to offset personnel costs within the Emergency Management division.
BACKGROUND:
FY2018 EMPG funding is a non-competitive grant designated for each of the twenty-four (24) cities
and towns within the County as members of the Operation Area (OA). Each entity is allocated a
$10,000 base, with the remainder of the grant funding distributed on a per capita basis to each eligible
jurisdiction. Funds must be used to support local emergency management program activities that
contribute to the State's goals and objectives, and the County's OA's capability to prevent; prepare for;
mitigate against; respond to and recover from natural or man-made emergencies and disasters.
ANALYSIS:
The City of Rancho Cucamonga will continue to use these funds to assist with the implementation and
execution of the Fire District's overall Emergency Management programs by offsetting personnel cost.
The programs managed by personnel include the Auxiliary Communication Services (ACS) - ham radio
operators and the Community Emergency Response Team (CERT) Program. Also included are staff
training programs such as the Accountability Officer, Emergency Operations Center and WebEOC
training. These programs fall in line with the goals and objectives of the State and County to increase
disaster resiliency in the community of Rancho Cucamonga through education and awareness of
natural and man-made disasters.
FISCAL IMPACT:
Grant revenue will be received into Account No. 1380000-4740 (Grant Income). The grant revenue
received will be utilized to offset personnel costs within the Emergency Management division of the Fire
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District up to $26,740.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the Council Goal of public safety by supporting the Emergency Management
program and the functions of preparedness between all City departments during large scale
emergencies and natural disasters.
Page 73
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jennifer Hunt Gracia, Community Services Director
Jeff Benson, Management Analyst I I
CONSIDERATION TO APPROVE RESOLUTION NO. 19-045 FOR
SUBMISSION OF AN APPLICATION UNDER THE STATEWIDE PARK
DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 19-045, approving the application for
state funds from the Prop 68 Statewide Park Development and Community Revitalization Program for
Central Park.
BACKGROUND:
Proposition 68 was passed by voters in June 2018, authorizing $4 billion of general obligation bonds to
fund the creation and development of state and local parks, environmental protection projects, water
infrastructure projects, and flood protection projects. Of that, $650,275,000 was allocated to the
Statewide Park Program (SPP), a competitive grants program that aims to create new parks and new
recreation opportunities in critically underserved communities across California. The previous two
rounds of SPP were funded through Proposition 84 (2006 Bond Act). Over one hundred new parks
were created and twenty existing parks were improved throughout California.
For SPP Round 3, a project must involve either development or a combination of acquisition and
development to: 1) create a new park, 2) expand an existing park, or 3) renovate an existing park. The
program focuses on low-income communities or communities with a critical lack of park space.
Therefore, a project's eligibility depends on its location within a community with less than 3 acres of
park per 1,000 residents or with a median household income less than $51,026.
The City of Rancho Cucamonga has been planning and attempting to fund development for Central
Park since 1984. City Council approved the park's first Master Plan in 1987, but due to adverse
economic conditions and the loss of the Redevelopment Agency, the City was unable to keep or secure
funding for further development. In 2017, City Council approved a major reVISION of the Central Park
Master Plan designed to incorporate residents' ideas regarding the park's design and identify buildable
segments for when future funding becomes available. RJM Design Group was chosen by the City to
conduct the extensive community outreach and develop a new master plan.
ANALYSIS:
Due to its large size, over 100 acres, and the community's high median income, Central Park
surpasses the eligibility threshold for the SPP program. If the undeveloped 70 acres were eliminated
from the existing park acreage per 1000 in population calculation, City staff estimates the results would
be roughly 2 park acres per 1000 people, well within the terms set by the grant. City staff has consulted
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with SPP grant managers regarding the project's eligibility at a recent SPP Grant Workshop and
through email. Staff has requested the 70 -acre undeveloped portion of the park not be included in the
park acreage per person calculation. The City was advised by SPP grant managers to submit an
application narrating the unique challenges the project has undergone in its decades' long history and
highlight the park's current undeveloped area.
During the Master Plan Update residents attending the community outreach workshops identified a new
amphitheater as a recreational facility they want to be included in the construction of the future phases
of Central Park. The City's current amphitheater located in Red Hill Community Park is small, limited in
its capacity to host events, and suffering from the negative effects of time, frequent use and deferred
capital maintenance. For these reasons, City Staff has decided to pursue grant funds through SPP for
construction of a new amphitheater as the next phase of Central Park. The new amphitheater will
encompass 11 acres of Central Park and will be adjacent to the current Community Center, Senior
Center, solar paneled parking lots, open space, and playground.
The project includes an open amphitheater building with a covered stage and stage lighting, a large
event area with grass turf, and an expanded event parking lot. The estimated cost for development is
$6,962,413 not including the expansion of utilities to the project site.
To fund construction of the amphitheater and its adjoining amenities, the City enlisted the help of a grant
writing consultant, Avant Garde, Inc. In coordination with City Staff, Avant Garde will prepare and submit
an application for the SPP. City Staff will be diligently conducting outreach to ensure the new segments
of the community are included in the planning and design of this project, as per the program's
guidelines. As part of the application requirements, a resolution must be approved by the local
jurisdiction's governing body authorizing submission of a grant application.
SPP provides an opportunity for Rancho Cucamonga to secure funds to further develop Central Park.
Expanding development on a currently vacant portion of the park will provide recreational opportunities,
social activities or events, and vital green space for community residents that were previously
unavailable due to insufficient funding.
FISCAL IMPACT:
The SPP does not require any matching funds. Currently, City staff does not anticipate contributing any
local match dollars.
COUNCIL GOAL(S) ADDRESSED:
This addresses the Council Goal under Parks and Recreation Development to position the City to be a
competitive applicant for the State of California Parks, Environment, and Water Bond 2018, Prop. 68.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Page 75
RESOLUTION NO. 19-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA APPROVING THE APPLICATION FOR
STATEWIDE PARK DEVELOPMENT AND COMMUNITY
REVITALIZATION PROGRAM GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility by the Legislature of the State of California for the administration of the Statewide
Park Development and Community Revitalization Grant Program, setting up necessary
procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of the application before
submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California to
complete the Grant Scope project;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA HEREBY:
APPROVES THE FILING OF AN APPLICATION FOR THE CENTRAL PARK PROJECT; AND
1. Certifies that said Applicant has or will have available, prior to commencement of any
work on the project included in this application, the sufficient funds to complete the project; and
2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to
operate and maintain the project, and
3. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the contract shown in the Grant Administration Guide; and
4. Delegates the authority to the Director of Community Services to conduct all
negotiations, sign and submit all documents, including, but not limited to applications,
agreements, amendments, and payment requests, which may be necessary for the completion of
the Grant Scope; and
5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines.
6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A -G).
PASSED, APPROVED AND ADOPTED this day of 2019
AYES:
NOES:
ABSENT:
ABSTAINED:
Page 76
L. Dennis Michael
Mayor
ATTEST:
Janice C. Reynolds
City Clerk
I, Janice C. Reynolds, City Clerk, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga at a Regular
Meeting of said Council held on , 2019.
Executed this day
Janice C. Reynolds
City Clerk
, 2019 at Rancho Cucamonga, California.
Page 77
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jennifer Hunt Gracia, Community Services Director
Julie A. Sowles, Library Director
Darci Vogel, Management Analyst I I
APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA
COMMUNITY AND ARTS FOUNDATION AND THE RANCHO CUCAMONGA
LIBRARY FOUNDATION.
RECOMMENDATION:
Staff recommends the City Council take the following two actions:
• Adopt the attached Memorandum of Understanding between the City of Rancho Cucamonga and the
Rancho Cucamonga Community and Arts Foundation; and
• Adopt the attached Memorandum of Understanding between the City of Rancho Cucamonga and the
Rancho Cucamonga Library Foundation.
1:1!T44 KC] afTel"I
The Rancho Cucamonga Community and Arts Foundation was established in 1986 and the Rancho
Cucamonga Library Foundation was established in 1996. Both foundations are non-profit, public
benefit corporations that support and generate charitable contributions on behalf of the City's arts and
library services, respectively. They have always been separate legal entities from the City. Prior to their
establishment, an omnibus "Community Foundation" supported various aspects of the City's community
services.
Historically, the City has exercised a great deal of control and influence over the Foundations, a
relationship not typically found in older, more established communities. Boardmembers are appointed
by City Council, not the Foundation. Fundraising support is tied to City identified initiatives, not
Foundation identified initiatives. In addition, City staff has supported the operations of both the
Community and Library Foundations, including the preparation of agendas, staff reports, financial
reports, accounting, and other administrative tasks. Staff has proposed moving away from this model
and toward a model where the Foundations have more operational independence and flexibility in order
to achieve their preferred goals.
The proposed Memoranda of Understanding (MOUs) set forth the respective roles of the City and each
Foundation. Importantly, the terms of both MOUs reflect staffs' limited role in conducting the day-to-day
oversight of each Foundation. Instead, City staff will coordinate with the Foundations to wind down the
City's involvement (e.g., providing Foundation documents), and, going forward, the City will help
coordinate the Foundations' meetings and fundraising events. The City will continue to make available
meeting spaces and event spaces, such as the Victoria Gardens Cultural Center and the Quakes'
Skybox, for the Foundations' events. City staff believes that the donations and benefits provided by the
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Foundations to the City will continue to exceed the in-kind costs incurred by the City to support the
Foundations under the proposed MOUs.
The proposed MOUs have an initial term of five years and will be automatically extended for successive one-
year terms unless a party notifies the other party that it wishes to terminate the agreement.
ANALYSIS:
Provided below is a summary of the key terms contained within each MOU:
Community and Arts Foundation:
• City Meeting Support: The City will make available a meeting room at a City facility for Foundation board
meetings up to five times per fiscal year. The primary meeting room will be at the Victoria Gardens
Cultural Center.
• City File Support: The City will give the Foundation all documents that relate to the Foundation's
operations, including financials, fundraising paperwork, and correspondence of the Foundation.
• City Event Support: As deemed appropriate by the Community Services Director, City staff will provide
pre -event planning and logistic support, as well as day of event support, to the Foundation for its annual
Golf Tournament Fundraiser event. The City will make available a rental space at a City facility for three
Foundation events each year, as well as one use of the Lewis Family Playhouse for a Foundation
presented performance. The City will also allow the Foundation two uses of the City's Skybox Suite at
LoanMart Field during each Rancho Cucamonga Quakes season.
• City Fundraising. Sponsorship. and Promotional Support: The City will cooperate with the Foundation
on the dedication of PAL Donor Seat Plates in the Lewis Family Playhouse. The City will ensure the
existing PAL Donor Bricks in the Donor Walkway located in the courtyard at the Victoria Gardens
Cultural Center are maintained at a satisfactory level of service and the Foundation will cease soliciting
purchases of new bricks. The City will cooperate with the Foundation to administer the Donor Wall,
currently located in the Cultural Center lobby, with the Foundation purchasing the plates and the City
installing the plates. The City will provide the Foundation one page in each season brochure and playbill
for the Lewis Family Playhouse. As available, the City will continue to invite Spotlight Donors to artist
meet and greets.
• Foundation Cost Responsibility: The Foundation will be responsible for all direct costs associated with
Foundation events, unless otherwise stated, including staffing, catering, linens, decor, equipment,
supplies, and materials.
• Grant and Sponsorship Funding: When applying jointly for future grants, submittals shall be inclusive of
a five percent Foundation administrative fee that will be retained by the Foundation to cover
administrative and accounting support to administer grant funds that support City programs, events,
and services.
• Funding Support Provided to the City: The Foundation will provide $47,500 in funding support for arts
programs at the Lewis Family Playhouse and Victoria Gardens Cultural Center each fiscal year.
Library Foundation:
• City Meeting Support: The City will make available a meeting room at a City facility for Foundation board
meetings, subcommittee meetings, and special meetings. The primary meeting room will be at the
Biane Library.
• City File Support: The City will give the Foundation all documents that relate to the Foundation's
operations, including financials, fundraising paperwork, and correspondence of the Foundation. The City
will also provide the Foundation with space for one file storage cabinet at the Biane Library.
• City Event Support: As deemed appropriate by the Library Director, City staff will provide pre -event
planning and logistic support, as well as day of event support, to the Foundation for official Foundation
events. The City will make available a rental space at a City facility for three Foundation events each
year, as well as the Library's annual Star Wars Reads Event. The City will also allow the Foundation one
use of the City's Skybox Suite at LoanMart Field during each Rancho Cucamonga Quakes season.
• City Fundraising, Sponsorship, and Promotional Support: The City shall ensure the existing Donor
Bricks in the Donor Walkway and Donor Tiles in the Breezeway located at the Victoria Gardens Cultural
Center are maintained at a satisfactory level of service. The City and Foundation will cooperate to
identify locations for appropriate donor recognition signage related to the Second Story and Beyond TM
Capital Campaign.
• Foundation Event Responsibilities: The Foundation will be responsible for planning and financing of all
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donor recognition and fundraising events.
• Community Partnerships Coordinator: For Fiscal Years 2019/2020 and 2020/2021, the Foundation will
fund 22.5% of the City's Community Partnerships Coordinator's burdened rate (inclusive of salary and
benefits).
FISCAL IMPACT:
Under the proposed MOUs, the in-kind value of all facility and equipment use, supplies, personnel,
partnerships, in-kind goods, and other services which the City provides to the Foundations will not
exceed the funding support received by the City from the Foundations in any fiscal year. The Library's
expenses are estimated at $52,400 per fiscal year. However, the Library Foundation will provide
$350,000 in annual funding support for library and Second Story and Beyond TM services and programs.
The Community Services Department's expenses are estimated at $23,600 per fiscal year. However,
the Community and Arts Foundation will provide $47,500 in funding support each fiscal year for arts
programs at the Lewis Family Playhouse and Victoria Gardens Cultural Center.
COUNCIL GOAL(S) ADDRESSED:
The Community and Arts Foundation and the Library Foundation provide additional resources which
supplement the core services provided by the Community Services and Library Services Departments
contributing to the enhancement of City amenities and the City of Rancho Cucamonga's status as the
premier community in our region.
ATTACHMENTS:
Description
Memorandum of Understanding between the City of Rancho Cucamonga and the Rancho Cucamonga
Community and Arts Foundation
Memorandum of Understanding between the City of Rancho Cucamonga and the Rancho Cucamonga
Library Foundation
Page 80
MEMORANDUM OF UNDERSTANDING
between
CITY OF RANCHO CUCAMONGA
and
RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION
This Memorandum of Understanding ("Agreement") is made and entered into this _ day
of , 2019, by and between the City of Rancho Cucamonga ("City"), a municipal
corporation organized under the laws of the State of California, and the Rancho Cucamonga
Community and Arts Foundation ("Foundation"), a California nonprofit organization.
RECITALS
WHEREAS, the City is a municipal corporation organized under the laws of the State of
California and incorporated in 1977;
WHEREAS, the Foundation is a non-profit 501(c)(3) Public Benefit Corporation founded
in 1987 and dedicated to enriching the quality of life in Rancho Cucamonga;
WHEREAS, the Foundation exists to raise and manage funds for the purpose of
improving the arts, cultural and community services for the citizens of Rancho Cucamonga, as
well as support City arts programming at the Victoria Gardens Cultural Center, with an emphasis
on providing affordable access for families and schools, as well as to broaden arts experiences
and opportunities for all residents.
WHEREAS, the support, promotion and advancement of the above referenced services
by the Foundation is in addition to existing City -conducted programs;
WHEREAS, the City recognizes the Foundation as an organization that plans, initiates,
and coordinates development efforts in pursuit of gift support for the City's cultural and
community services from private sources;
WHEREAS, the parties are independent entities, recognize that close collaboration and
cooperation are essential to attain their respective missions, and seek to avoid competition for
funds or unproductive duplication of efforts; and
WHEREAS, the City and Foundation deem it appropriate to, and do hereby, memorialize
the relationship between the City and Foundation with this Agreement, and mutually agree to the
respective roles, rights and obligations of the City and the Foundation as set forth in this
Agreement.
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AGREEMENT
NOW, THEREFORE, the parties agree as follows:
A. City Roles and Responsibilities.
1. City Representative.
a. The City's designated point of contact for all Foundation -related
communications shall be the Community Services Director or his or her
designee. The Community Services Director will work collaboratively
with the Foundation.
b. The Community Services Director or his or her designee will attend two
meetings of the Foundation Board of Directors per year (currently
scheduled for September and April, but subject to change based on
availability).
2. Meeting Support.
a. The City shall make available a meeting room at a City facility for
Foundation board meetings up to 5 times per fiscal year (currently
scheduled for September, November, February, April, and June, but
subject to change by agreement of the parties).
b. The primary meeting room for Foundation meetings will be at the Victoria
Gardens Cultural Center. However, in the event of a scheduling conflict,
the meeting room may be moved to another City facility at the City's
discretion.
C. Meeting space will be available Monday thru Thursday, provided that the
Foundation's meetings may not interfere with previously scheduled events
at the Victoria Gardens Cultural Center. Foundation meetings must
conclude prior to 8:00 p.m., unless otherwise approved by the Community
Services Director in advance of the meeting.
3. City File Support.
a. Until a satisfactory duplicate can be made in accordance with applicable
City procedures, the City shall maintain possession of all Foundation -
related documents created prior to the effective date of this Agreement and
already in its possession. This shall include, but is not limited to,
financials, fundraising paperwork, and correspondence of the Foundation.
Upon the creation of a satisfactory duplicate of such records, the City will
provide the original documents to the Foundation.
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b. Notwithstanding the foregoing, all documents held by the City shall be
subject to the provisions of the City's approved records retention policy.
4. Event Support.
a. Golf Tournament Fundraiser. As deemed appropriate by the
Community Services Director, City staff will provide pre -event planning
and logistic support, as well as day of event support, to the Foundation for
its annual Golf Tournament Fundraiser event.
b. Special Events.
The City shall make available a rental space at a City facility for
three (3) Foundation events each year. As of the effective date of
this Agreement, the Foundation's existing events are: (i) Annual
Donor Tribute; (ii) Monte Carlo Casino Night Fundraiser; and (iii)
Bunco Night Fundraiser. The City's facility rental fee and deposit
shall be waived for Foundation events. The primary rental space
shall be at the Victoria Gardens Cultural Center. However, in the
event of a scheduling conflict, the rental space may be moved to
another City facility at the City's discretion. The Foundation's
requests for additional events shall require submittal of a written
proposal for approval by the Community Services Director.
ii. The rental space shall be inclusive of tables and chairs arranged in
the Foundations desired layout as well as other City owned
equipment, if available, such as built-in PA system, microphone,
lectern, small stage riser, and basic lighting. Any additional items
will be subject to the current City Fee Schedule. The Foundation
shall also be responsible for direct costs, including printing and
postage.
iii. Except as set forth herein, the Foundation shall be responsible for
the planning, execution, and costs of all Foundation events held at
City facilities, including meeting venue insurance requirements
and adhering to the requirements of the City's current Catering
Contract Policy.
C. Skybox.
The City shall make available to the Foundation two (2) uses of the
City's Skybox Suite at LoanMart Field free of charge, during each
Rancho Cucamonga Quakes season.
ii. The Foundation's use of the Skybox must be coordinated through
the Community Services Director or his or her designee.
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d. Foundation Presented Performance at the Lewis Family Playhouse.
The City will make available to the Foundation use of the facility
currently known as the Lewis Family Playhouse for one (1) day
per year ("Foundation Presented Performance"), subject to
availability and approval by the City's Community Services
Director or designee. The purpose of the Foundation's event shall
be for a Foundation presented guest artist, with proceeds to benefit
the Foundation. Except for the facility rental, the Foundation shall
be responsible for all other costs and expenses, including the
City's, associated with the Foundation Presented Performance.
ii. The City shall include the Foundation Presented Performance in
the Lewis Family Playhouse's Season Brochure, subject to space
availability and publication date.
5. Fundraising, Sponsorship, and Promotional Support.
a. Performing Arts and Literacy (PAL) Agreements.
The City and Foundation shall work cooperatively to maintain and
uphold the provisions of existing PAL donor agreements between a
donor and the City and/or the Foundation.
ii. Nothing in this Agreement is intended to supersede the parties'
rights and obligations in any such existing PAL donor agreement,
including obligations relating to the maintenance of donor -related
items.
b. PAL Donor Seat Dedications.
i. The City shall cooperate with the Foundation on the dedication of
PAL Donor Seat Plates in the Lewis Family Playhouse.
ii. The Foundation shall be responsible for the purchase of any new
Donor Seat Plates, which the City shall install at no cost to the
Foundation.
iii. The Foundation shall be responsible for all application processing,
revenue collection, and records management in connection with
the PAL program at the Lewis Family Playhouse.
C. PAL Donor Brick Dedications.
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The City shall ensure the existing PAL Donor Bricks in the Donor
Walkway located in the courtyard at the Victoria Gardens Cultural
Center are maintained at a satisfactory level of service, ensuring
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Page 84
the bricks match the appearance and condition as when originally
installed.
ii. The Foundation shall cease soliciting purchases of new PAL
Donor Bricks upon the effective date of this Agreement.
d. Victoria Gardens Cultural Center Donor Wall. The City shall
cooperate with the Foundation to administer the Donor Wall, currently
located in the Cultural Center lobby, in recognizing Donor contributions.
The Foundation will be responsible for all donor tracking and the purchase
of new Donor Wall Plates, which the City shall install at no cost to the
Foundation.
e. Season Sponsorship. The City shall identify and discuss with the
Foundation potential sponsorships for events and shows held at the
Victoria Gardens Cultural Center during each season. The number of
sponsored events shall be evaluated annually based on the Foundation's
monetary contribution to the City. Final sponsorship determination shall
be at the sole discretion of the Community Services Director or designee.
E Season Brochure and Playbill Inclusion.
The City shall provide the Foundation with one (1) page in the
season brochure for the Lewis Family Playhouse, which is
published in early summer. This page shall be used for Foundation
advocacy and announcing upcoming events.
ii. The City shall provide the Foundation with one (1) page in every
playbill. This page may be used to spotlight donors and shall be
designed by City staff.
iii. The City shall submit page proofs to the Foundation for review and
edit prior to printing.
g. Meet and Greet Invitations to Spotlight Donors.
i. Subject to availability and the terms of individual artist contracts,
the City shall invite Spotlight Donors to Meet and Greets at no
additional charge when the Spotlight Donor has already purchased
a ticket to attend a guest artist's performance. Subject to
availability, the City shall also allow these same Spotlight Donors
to purchase additional Meet and Greet tickets for their guests
through the box office.
ii. Spotlight Donors are defined as those donors currently listed on the
Donor Wall, located in the Cultural Center Lobby.
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iii. The City shall notify Spotlight Donors of available Meet and Greet
tickets.
iv. The City shall provide a photographer and room space for each
Meet and Greet event at no cost to the Foundation. Photos from
the event shall be forwarded to the Foundation for distribution to
donors.
V. The City shall retain any revenue associated with Meet and Greet
ticket sales.
6. City Cost Responsibility. Except as set forth in this Agreement, the City shall
have no obligation to provide funding to the Foundation or reimbursement costs
incurred by the Foundation.
7. Reporting Requirements. The Community Services Director shall present an
annual report to the Foundation annually at the Foundation's September board
meeting detailing how funds were utilized at the Victoria Gardens Cultural Center
during the previous fiscal year.
B. Foundation Roles and Responsibilities.
1. Foundation Representative. The Foundation's designated point of contact for
all City -related communications shall be the Foundation's Executive Director. If
the Executive Director is unavailable, the Board Chair shall be the point of
contact.
2. Meeting Room Rentals. When requesting a meeting room, the Foundation shall
submit all required City paperwork and the desired room layouts in accordance
with applicable City policies, but in no case later than 72 hours before the
scheduled meeting. The Foundation shall be responsible for returning the room to
its original state at the conclusion of each meeting.
3. Lewis Family Playhouse. For purposes of the Foundation's use of the Lewis
Family Playhouse pursuant to Section AAA. above, the Foundation must submit
the following information to the Community Services Director or designee:
a. The Foundation shall submit a written notice of intent to use the Lewis
Family Playhouse to the Community Services Director or designee no
later than September 15th of the year prior to the desired performance,
which shall indicate the type of show that the Foundation intends to
present.
b. No later than January 15th of the year of the desired performance, the
Foundation shall submit a notice to the Community Services Director or
designee of the artist it intends to present. The artist shall be subject to
approval by the Community Services Director or designee.
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C. Prior to executing a performance contract with an artist who has
previously been approved by the Community Services Director or
designee, the Foundation shall submit a copy of the contract's proposed
technical rider to the Community Services Director or designee for review
and approval to ensure the City can meet the artist's requirements. If the
City cannot meet the artist's requirements, as set forth in the technical
rider, then the Community Services Director or designee will disapprove
the technical rider. In that case, the Foundation must renegotiate the
technical rider with the artist or select a different artist for its performance.
d. No later than April 15th of the year of the desired performance, the
Foundation shall submit to the City an executed contract, containing a
City -approved technical rider, with the approved artist.
4. Foundation Cost Responsibility. The Foundation shall be responsible for all
direct costs associated with Foundation events unless otherwise stated in this
Agreement. Direct costs shall include, but are not limited to, the following:
staffing, catering, linens, d6cor, equipment, supplies, and materials.
5. Catering Requirements. The Foundation shall adhere to the requirements of the
City's current Catering Contract Policy for all Foundation meetings and events.
6. Grant and Sponsorship Funding.
a. The Foundation and City shall mutually request approval from the other
entity at least sixty (60) days in advance of applying for a grant or
sponsorship that impacts the other entity's operations, programs, and/or
resources.
b. If a grant or sponsorship opportunity becomes available with less than
sixty (60) days' notice, then the Foundation and City will determine if
there is adequate time to prepare and submit an application, as well as
receive Foundation board approval in advance. If one party determines
that there is insufficient time to submit an application, then the other party
may unilaterally do so using its own resources.
C. When applying jointly for future grants, submittals shall be inclusive of a
five (5) percent Foundation administrative fee and, subject to grant
requirements and restrictions, that shall be retained by the Foundation to
cover administrative and accounting support to administer grant funds that
support City programs, events, and services.
7. Reporting Requirements. The Foundation shall provide an annual report,
detailing all Foundation funds raised and allocated, in fulfilling the Foundation's
mission. The report shall be provided to the Community Services Director
annually within three (3) months following the close of the prior fiscal year.
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8. Other Obligations. The Foundation will adhere to all obligations previously
outlined under Section A, City Roles and Responsibilities, and, except as
provided herein, comply with all procedures, policies, and regulations applicable
to the use of City facilities.
C. Mutual Support Provided
1. City Support Provided to Foundation. The value of all facility use, staffing
support, supplies, and all other in-kind goods and services which the City
provides to the Foundation shall not exceed the funding support received by the
City from the Foundation in any fiscal year.
2. Funding Support Provided to the City.
a. The Foundation shall provide $47,500 in funding support for arts
programs at the Lewis Family Playhouse and Victoria Gardens Cultural
Center each fiscal year.
b. The Foundation's funding support shall include credit for fifty (50)
percent of any grant funds or partnerships received by the City in
collaboration with the Foundation.
D. Operational Considerations.
1. Event Invitations. The City and Foundation mutually agree to use their best
efforts to invite appropriate officials and staff to attend and participate in
Foundation events.
2. Independent Entities. Neither Party shall be deemed to be an agent or employee
of the other. Nothing herein shall be deemed to create any form of partnership,
joint venture, or an employer/employee relationship. Neither Party shall be
responsible for the payment of benefits, wages or salaries, of any nature, normally
paid by the other party to its employees and officers.
3. Indemnity. The Foundation shall indemnify, defend, and hold the City, including
its elected officials, officers, employees, volunteers, and agents, free and harmless
with respect to any and all claims, damages, liabilities, and/or lawsuits, including
the payment of reasonable attorneys fees, arising out of the acts or omissions of
the Foundation while performing under this Agreement.
4. Conflicts of Interest. It is mutually agreed that the City and the Foundation will
operate proactively to identify and avoid potential conflicts of interest involving
officers and employees, Foundation Board Members, and Foundation staff. The
conflict of interest provisions of both the City's policies and the Foundation's
policies are expressly applicable to all interactions between the City and the
Foundation, provided that nothing in this Agreement shall be construed to
City and RCCAFMOU— 06132019
11231-0001\2297815v3.d oc
Page 8 of 10
'.E - ::
supersede or diminish the City's obligations to comply with applicable ethics
laws, including the Political Reform Act and Government Code Section 1090.
5. Amendments. No alteration, amendment, or modification of any term of this
Agreement shall be valid unless made in writing and signed by the parties.
6. Assignment. This Agreement is not assignable by either party in whole or in
part.
7. Notices. All notices required under this Agreement shall be sent by regular mail,
postage prepaid and addressed, as follows:
If to Foundation:
Executive Director or Board Chair
Rancho Cucamonga Community and Arts Foundation
10995 Eucalyptus Street, Suite 103
Rancho Cucamonga, CA 91730
If to Rancho Cucamonga:
Community Services Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91701
8. Term. This Agreement shall have an initial term of five (5) years beginning from
the effective date set forth in the preamble ("Initial Term"). The Initial Term
shall be automatically extended for successive one (1) year terms ("Successive
Term"), unless a party notifies the other party at least ninety (90) days in advance
of the scheduled conclusion of the Initial Term or Successive Term, as the case
may be, that it wishes to terminate this Agreement. In that case, this Agreement
shall not be extended and shall be terminated at the conclusion of the applicable
Initial Term or Successive Term.
9. Governing Law. This Agreement shall be governed by the laws of the State of
California. Before instituting any legal action, the parties shall meet and attempt
in good faith to resolve the disagreement.
10. Third Party Beneficiaries. Nothing in this Agreement is intended to create
duties or obligations to, or rights in, third -parties not parties to this Agreement.
11. Entire Agreement. This Agreement constitutes the entire agreement of the
parties, including all oral understandings, on the subject of their general and
overall relationship. The parties may enter into other stand-alone agreements on
City and RCCAFMOU— 06132019
11231-0001\2297815v3.d oc
Page 9 of 10
Page 89
specific subjects. All such agreements shall be in writing and signed by the
parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized officers as of the day and date in the preamble of this Agreement.
City: Foundation:
City of Rancho Cucamonga, Rancho Cucamonga Community and Arts
a municipal corporation Foundation,
a California nonprofit corporation
By
Name:
Title:
L. Dermis Michael
Mayor
APPROVED AS TO FORM:
James L. Markman
City Attorney
City and RCCAFMOU— 06132019
11231-0001\2297815v3.d oc
By
Name:
Title:
By
Name:
Title:
Tina Chen
Chair
Susan Sluka-Kelly
Executive Director
Page 10 of 10
Page 90
MEMORANDUM OF UNDERSTANDING
between
CITY OF RANCHO CUCAMONGA
and
RANCHO CUCAMONGA LIBRARY FOUNDATION
This Memorandum of Understanding ("Agreement") is made and entered into this 19th
day of June, 2019, by and between the City of Rancho Cucamonga (the "City"), a municipal
corporation organized under the laws of the State of California, and the Rancho Cucamonga
Library Foundation ("Foundation"), a California nonprofit corporation.
RECITALS
WHEREAS, the City is a municipal corporation organized under the laws of the State of
California and incorporated in 1977. The City operates the Rancho Cucamonga Public Library
("Library"). As of the effective date of this Agreement, the Library consists of (i) two physical
locations, the Archibald Library located at 7368 Archibald Avenue and the Paul A. Biane
Library located at 12505 Cultural Center Drive ("Biane Library"); (ii) a bookmobile; (iii) a
virtual library; and (iv) associated electronic and physical library resources;
WHEREAS, the Foundation is a non-profit 501(c)(3) Public Benefit Corporation founded
in 1996 and dedicated to assisting the Library in improving the quality of library services to the
citizens of the City;
WHEREAS, the Foundation raises and manages funds to assist the City in improving
library services to the citizens of Rancho Cucamonga, and to support lifelong learning
throughout our community by transforming knowledge, imagination, and discovery;
WHEREAS, the support, promotion, and advancement of library services by the
Foundation is in addition to existing City -funded programs that support library services;
WHEREAS, the City recognizes the Foundation as an organization that plans, initiates,
directs, and coordinates development efforts in pursuit of gift support for the City's library
services from private sources;
WHEREAS, the parties are independent entities, recognize that close collaboration and
cooperation are essential to attain their respective missions, and seek to avoid competition for
funds or unproductive duplication of efforts; and
WHEREAS, the City and Foundation deem it appropriate to, and do hereby, memorialize
the relationship between the City and Foundation with this Agreement, and mutually agree to the
respective roles, rights, and obligations of the City and the Foundation as set forth in this
Agreement.
Page 91
AGREEMENT
NOW, THEREFORE, the parties agree as follows:
A. City Roles and Responsibilities.
1. City Representative.
a. The City's designated point of contact for all Foundation -related
communications shall be its Library Director.
b. The Library Director shall:
i) Pursuant to Section B.3. below, serve as an ex -officio
member of the Foundation's Board of Directors
("Foundation Board") in order to represent the City's
interests on the Foundation Board;
ii) Participate in Foundation Board meetings when available
or make available a Library employee to represent the
Library Director when unavailable;
iii) Participate in subcommittee meetings of the Foundation
Board, and the Foundation's signature and special events as
appropriate;
iv) Provide the Foundation with expertise and information
regarding the Library's operation; and
v) Facilitate a collaborative and supportive working
relationship between the Foundation and Library.
2. City Meeting Support.
a. The City shall make available a meeting room at a City facility for
Foundation board meetings, subcommittee meetings, and special
meetings.
b. The primary meeting room for Foundation meetings will be at the
Biane Library. However, in the event of a scheduling conflict, the
meeting room may be moved to another City building at the City's
discretion.
Meeting space will be available Monday through Thursday,
provided that the Foundation's meetings may not interfere with
previously scheduled events at the facility. Foundation meetings
must conclude prior to 8:00 p.m., unless otherwise approved by the
Library Director in advance of the meeting.
Page 92
d. The City shall provide printing/photocopy services for the
production of the Foundation's meeting packets.
3. City File Support.
a. Subject to applicable records retention laws and policies, the City
shall give the Foundation all documents created prior to the
effective date of this Agreement and already in the City's
possession that relate to the Foundation's operations. This shall
include, but is not limited to, financials, fundraising paperwork,
and correspondence of the Foundation.
b. The City shall provide the Foundation with space for one (1), four
(4) or five (5) drawer file cabinet at the Biane Library.
4. City Event Support.
a. Signature and Special Events
i) As deemed appropriate by the Library Director, City staff
will provide pre -event planning and logistics support as
well as day of event support to the Foundation for official
Foundation events.
ii) The City shall make available a rental space at a City
facility for three (3) Foundation events each year. The
Foundation's requests for additional events shall require
submittal of a written proposal for approval by the Library
Director. The City's facility rental fee and deposit shall be
waived for Foundation events. The primary rental space
shall be at the Victoria Gardens Cultural Center. However,
in the event of a scheduling conflict, the rental space may
be moved to another available City facility at the City's
discretion.
iii) The rental space shall be inclusive of tables and chairs
arranged in the Foundation's desired layout. Any
additional items will be subject to the current City Fee
Schedule, if applicable, and other costs associated with the
event shall be paid for by the Foundation.
b. Star Wars Reads Event
i) The City shall make space available to the Foundation at a
City facility for an event booth, furnished with: tables,
chairs, two (2) prize wheels and, when weather requires,
shade awnings, for the Library's annual Star Wars Reads
Event.
3
Page 93
Skybox
i) The City shall make available to the Foundation one (1) use
of the City's Skybox Suite at LoanMart Field free of
charge, during each Rancho Cucamonga Quakes season.
ii) The Foundation's use of the Skybox must be coordinated
through the Library Director.
5. Fundraising, Sponsorship, and Promotional Support.
a. Nothing in this Agreement shall be construed to interfere with the
City's or the Foundation's obligations in existing agreements made
between the City, the Foundation and/or a Library donor, including
all naming -rights agreements at the Library or Cultural Center.
b. Performing Arts and Literacy (PAL) Donor Bricks and Tiles
Dedications
i) The City shall ensure the existing Donor Bricks in the
Donor Walkway and Donor Tiles in the Breezeway located
at the Victoria Gardens Cultural Center are maintained at a
satisfactory level of service, ensuring the bricks and tiles
match the appearance and condition as when originally
installed.
ii) In the event that the Donor Walkway or Breezeway is
remodeled or removed, the City shall replace/preserve the
Donor Bricks and Tiles with an item of equal prominence
and visibility, and notify donors of these changes, to the
extent possible, using available contact information.
Second Story and Beyond donor level packages established by the
Library Foundation in 2018 cannot be altered by the Foundation
without the approval of the City Manager.
d. The City and Foundation will cooperate to identify locations for
appropriate donor recognition signage related to the Second Story
and Beyond Capital Campaign. Methods of installation and
maintenance of all signage shall be approved by the City.
6. City Cost Responsibility. Except as set forth in this Agreement, the City
shall have no obligation to provide funding to the Foundation.
2
Page 94
B. Foundation Roles and Responsibilities.
Foundation Representative. The designated point of contact for all City -
related communications shall be the Foundation President.
2. Foundation Event Responsibilities.
a. The Foundation shall submit all required City paperwork and
desired room or event space layouts in a timely manner prior to the
scheduled meeting or event. The Foundation shall be responsible
for returning the room or event space to its original state at the
conclusion of each meeting or event.
b. The rental space shall be inclusive of tables and chairs arranged in
the Foundation's desired layout. Any additional items will be
subject to the current City Fee Schedule. Except for the rental fee
and deposit, the Foundation shall also be responsible for all other
event costs, including printing and postage.
The Foundation shall be responsible for the planning and financing
of all donor recognition and fundraising events, including securing
donations, meeting venue insurance requirements, adhering to the
requirements of the City's current Catering Contract Policy and
securing a photographer.
3. Foundation Bylaw Provisions.
a. The Foundation shall maintain in its bylaws a provision that
ensures that the person serving in the position of Library Director
is an ex officio member of the Foundation's Board of Directors.
b. The Foundation shall maintain in its bylaws and articles of
incorporation, a dissolution provision ensuring that the Foundation
will transfer its assets and property to the City of Rancho
Cucamonga's Library Fund if the Foundation ceases to exist, in
accordance with all applicable laws and contractual obligations.
4. Grant and Sponsorship Funding. The Foundation and City shall
endeavor to notify each other at least sixty (60) days in advance if they
become aware of a grant or sponsorship deadline if it impacts the other
entity's operations, programs, and/or resources.
5. Reporting Requirements. The Foundation shall provide to the Library
Director an annual:
a. President's report, summarizing the events and activities of the
year;
5
Page 95
b. Treasurer's report of the receipts, expenditures, investments, and
state of the monies and property of the Foundation; and
C. Budget for the upcoming fiscal year.
6. Community Partnerships Coordinator. For Fiscal Years 2019/2020
and 2020/2021, the Foundation will fund 22.5% of the City's Community
Partnerships Coordinator's (CPC) burdened rate (inclusive of salary and
benefits). By January 15, 2021, the Foundation will notify the Library
Director in writing whether it will fund a portion of the CPC position for
Fiscal Year 2021/2022. By November 15th of each fiscal year, the
Library will submit an invoice to the Foundation for its share of the CPC
position's burdened rate for that particular fiscal year. The Foundation
shall remit payment for the invoice to the City within thirty (30) days of
receipt of the invoice. The Foundation may provide to the Library
Director, performance feedback and input on future goals and expectations
of the City's CPC position, as it relates to his/her Foundation -related
performance.
C. Benefits Received.
The value of all facility and equipment use, supplies, personnel, partnerships, in-
kind goods, and other services which the City provides to the Foundation shall not
exceed the benefit received by the City from the Foundation in any fiscal year.
The Library Director, in collaboration with the Foundation's Executive
Committee, will annually review the benefits received by both parties to ensure
the above-mentioned benefits are in alignment with this Agreement.
D. Additional Terms.
Independent Entities. Except for the Library Director's position as an ex
officio member of the Foundation's Board of Directors, neither Party shall
be deemed to be an agent or employee of the other. Nothing herein shall
be deemed to create any form of partnership, joint venture, or an
employer/employee relationship. Neither Party shall be responsible for
the payment of benefits, wages or salaries, of any nature, normally paid by
the other party to its employees and officers.
2. Indemnity. The Foundation shall indemnify, defend, and hold the City,
including its elected officials, officers, employees, volunteers, and agents,
free and harmless with respect to any and all claims, damages, liabilities,
and/or lawsuits, including the payment of reasonable attorneys fees,
arising out of the acts or omissions of the Foundation while performing
under this Agreement.
3. Conflicts of Interest. It is mutually agreed that the City and the
Foundation will operate proactively to identify and avoid potential
Co
Page 96
conflicts of interest involving officers and employees, Foundation Board
Members, and Foundation staff. The conflict of interest provisions of both
the City's policies and the Foundation's policies are expressly applicable
to all interactions between the City and the Foundation, provided that
nothing in this Agreement shall be construed to supersede or diminish the
City's obligations to comply with applicable ethics laws, including the
Political Reform Act and Government Code Section 1090.
4. Amendments. No alteration, amendment, or modification of any term of
this Agreement shall be valid unless made in writing and signed by the
parties.
5. Assignment. This Agreement is not assignable by either party in whole or
in part.
6. Notices. All notices required under this Agreement shall be sent by
regular mail, postage prepaid and addressed, as follows:
If to Foundation:
Rancho Cucamonga Library Foundation
c/o Rancho Cucamonga Public Library
12505 Cultural Center Drive
Rancho Cucamonga, CA 91739
If to Rancho Cucamonga:
City of Rancho Cucamonga
City Manager's Office
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
7. Term. This Agreement shall have an initial term of five (5) years
beginning from the effective date set forth in the preamble ("Initial
Term"). The Initial Term shall be automatically extended for successive
one (1) year terms ("Successive Term"), unless a party notifies the other
party at least ninety (90) days in advance of the scheduled conclusion of
the Initial Term or Successive Term, as the case may be, that it wishes to
terminate this Agreement. In that case, this Agreement shall not be
extended and shall be terminated at the conclusion of the applicable Initial
Term or Successive Term.
8. Governing Law. This Agreement shall be governed by the laws of the
State of California. Before instituting any legal action, the parties shall
meet and attempt in good faith to resolve the disagreement.
7
Page 97
9. Third Party Beneficiaries. Nothing in this Agreement is intended to
create duties or obligations to, or rights in, third -parties not parties to this
Agreement.
10. Entire Agreement. This Agreement constitutes the entire agreement of
the parties, including all oral understandings, on the subject of their
general and overall relationship. The parties may enter into other stand-
alone agreements on specific subjects. All such agreements shall be in
writing and signed by the parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized officers as of the day and date in the preamble of this Agreement.
City: Foundation:
City of Rancho Cucamonga, Rancho Cucamonga Library Foundation,
a municipal corporation a California nonprofit corporation
By_
Name:
Title:
L. Dennis Michael
Mayor
APPROVED AS TO FORM:
James L. Markman
City Attorney
M
By_
Name:
Title:
By
David Gonzalez
Foundation President
Name: Teresa Akahoshi
Title: Foundation Vice President
Page 98
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jennifer Hunt Gracia, Community Services Director
Jeff Benson, Management Analyst I I
CONSIDERATION TO ACCEPT THE CONSTRUCTION OF THE RC SPORTS
CENTER, CONTRACT NO. 17-053 AS COMPLETE, APPROVE FINAL
CONTRACT AMOUNT OF $14,096,250, AUTHORIZE THE RELEASE AND
ACCEPTANCE OF PROJECT RELATED BONDS, AND AUTHORIZE THE
CITY ENGINEER TO FILE A NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the Construction of the RC Sports Center, Contract No. 17-053 as Complete;
2. Approve Final Contract Amount of $14,096,250;
3. Authorize the release of the Faithful Performance Bond and accept a Maintenance Bond;
4. Authorize the release of the Labor and Materials Bond in the amount of $13,144,530 six months
after the recordation of the notice if no claims have been received;
5. Authorize the City Engineer to file a Notice of Completion and release of the retention in the amount of
$491,274.53;
6. Authorize the release of the remaining $125,000 in retention upon the satisfactory completion of the
remediation of the gymnasium roof leaks, and/or outdoor courts asphalt and surfacing;
7. Authorize the City Engineer to release the Maintenance Bond one year following the acceptance of the
Project on June 19, 2019 if the improvements remain free from defects in material and workmanship.
13[�:Ce3:%WJ L I Ili
In 1997, the Rancho Cucamonga Redevelopment Agency entered into a 20 -year lease agreement with
the property owners of a retail center on Foothill Boulevard to develop the RC Family Sports Center.
The lease of the facility expired at the end of December 2017. In response to the City Council's 2014
and 2015 goals of establishing a prioritized list of potential options for the replacement of the RC
Family Sports Center, a Special Study Session was held on May 20, 2015 where City Council directed
staff to move forward with the design of a 35,000 square foot gymnasium to be located at the Epicenter
Adult Sports Park, Parking Lot G. On November 16, 2016 Council approved the plans and
specifications for the construction of the RC Sports Center and authorized the City Clerk to advertise
the "Notice of Inviting Bids.". Pertinent information of the project is as follows:
City Council Approval to Advertise: November 16, 2016
Publish dates for local paper: December 13 and 20, 2016
Bid Opening: January 31, 2017
Page 99
Contract Award Date:
March 15, 2017
Low Bidder:
Tovey/Shultz Construction Inc.
Contract Amount:
$13,144,530
Contingency and Supplement:
$1,314,453
Final Contract Amount:
$14,096,250.40
Difference in Contract Amount:
$362,732.60
SoCal Gas Utility Contract Amount:
$135,861.60
Remaining Balance:
$226,871
ANALYSIS:
Based upon Tovey/Shultz's significant progress remediating the outstanding items for the RC Sports
Center Project including the gymnasium roof leak and 5 -year warranty carried by Onyx Paving
Company Inc. regarding the asphalt condition for the outdoor courts, acceptance of the Project is now
possible. Nevertheless City Staff has formally notified Tovey/Shultz Construction Inc. that project
acceptance is being made without prejudice and non -waiver of the City's rights on these issues and any
future issues that may manifest during the Maintenance Bond and Warranty Periods. The City will
withhold a portion of the retention in the amount of $125,000 until the outdoor courts and/or the roof
leaks in the gymnasium have been properly remediated.
At the end of the one-year maintenance period, if the improvements remain free from defects in
materials and workmanship, the City Engineer is authorized to release the Maintenance Bond.
FISCAL IMPACT:
Budgeted Amount:
$14,458,983
Account Numbers:
1025001-5650 (Capital Reserve)
1198000-5650 (Citywide Infrastructure)
1250401-5650 (Recreation Fund Reserve)
1712001-5650 (Equipment/Vehicle
Replacement)
11 20401-5650(Park Development)
The final contract amount did not exceed the amount budgeted by the City. The remaining balance of
$226,871 will return to Fund 1250401-5650/1896250-0.
COUNCIL GOAL(S) ADDRESSED:
Closing this project accomplishes the January 2017 goal to complete construction and to occupy the
new RC Sports Center by June 2018, increasing the City's disaster resiliency with the RCSC serving
as the primary evacuation center during a catastrophic event.
ATTACHMENTS:
Description
Attachment 1 - Resolution
Page 100
RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE RC
SPORTS CENTER CONTRACT NO. 17-053 AND AUTHORIZING
THE FILING OF A NOTICE OF COMPLETION FOR THE WORK
WHEREAS, the construction of the RC Sports Center Project Contract No. 17-053,
has been completed to the satisfaction of the City Engineer; and
WHEREAS, a Notice of Completion is required to be filed, certifying the work
complete.
NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga
hereby resolves, that the work is hereby accepted and the City Engineer is authorized to
sign and file a Notice of Completion with the County Recorder of San Bernardino County.
PASSED, APPROVED, AND ADOPTED this 1 st day of May, 2019
Resolution No. 17-028 — Page 1 of 1
ATTACHMENT 1
Page 101
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
Romeo M. David, Associate Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH ALL AMERICAN ASPHALT IN AN
AMOUNT OF $1,309,989 PLUS A 10% CONTINGENCY, FOR THE FISCAL
YEAR 2018/19 MAJOR ARTERIAL PAVEMENT REHABILITATION PROJECT
AT HAVEN AVENUE, FOOTHILL BOULEVARD AND HERMOSA AVENUE.
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the bids received for the Fiscal Year 2018/19 Major Arterial Pavement Rehabilitation
Project at Haven Avenue, Foothill Boulevard and Hermosa Avenue;
2. Award and authorize the execution of a contract in the amount of $1,309,989, to the lowest
responsive bidder, All American Asphalt, for the total Base Bid;
3. Authorize the expenditure of a 10% contingency in the amount of $130,999;
4. Authorize a Purchase Order in the amount of $59,400 to Onward Engineering for on-call
construction inspection services;
5. Authorize a Purchase Order in the amount of $25,196 to Ninyo and Moore for on-call materials
testing services; and
6. Authorize a Purchase Order in the amount of $12,350 to Westland Group, Inc., for on-call survey
monuments restoration.
BACKGROUND:
Existing asphalt pavement conditions for sections alongside Haven Avenue, Foothill Boulevard and
Hermosa Avenue have deteriorated to the point that resurfacing is required to extend the life of the
pavement and improve rideability. All three major arterial resurfacing projects have been included in the
Capital Improvement Program budget for this fiscal year. On May 15, 2019, the City Council approved
the plans, specifications, estimate and authorized to bid the Fiscal Year 2018/19 Major Arterial
Pavement Rehabilitation Project at Haven Avenue, Foothill Boulevard and Hermosa
Avenue. Engineering staff received competitive bids for each major arterial resurfacing project and at
this time is ready to proceed with construction. A Vicinity Map illustrating the limits of all three major
arterial resurfacing project is included in Attachment 1.
ANALYSIS:
The scope of work includes cold milling, routing, crack sealing, asphalt rubber hot mix overlay,
Page 102
grinding, patching, adjusting existing utilities and striping improvements to include green bike lanes. In
addition, Haven Avenue will include reconstructing accessible curb ramps and video detection
upgrades. Improvements for curb ramps and video detection have already been completed for Foothill
Boulevard and Hermosa Avenue and will be protected in place during the pavement rehabilitation
construction. The contract documents call for sixty (90) working days to complete the project.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 21 and 28, 2019. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 4, 2019, the City Clerk's Office received four (4) construction bids. The Engineer's estimate for
the total project was $1,500,470. The apparent low bidder, All American Asphalt, submitted a bid in the
total amount of $1,309,989. A full bid summary is included as Attachment 2.
The Engineering staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder All American Asphalt meet the
requirements of the bid documents.
Environmental:
Staff has determined that the project is Categorically Exempt per the California Environmental Quality
Act (CEQA) Article 19. Categorical Exemptions. In Accordance with Section 15301 "Existing Facilities"
subsection (c), Class 1 projects consist of minor alteration of existing public facilities, therefore, the
Fiscal Year 2018/19 Major Arterial Pavement Rehabilitation Project at Haven Avenue, Foothill
Boulevard and Hermosa Avenue is considered categorically exempt from CEQA.
FISCAL IMPACT:
Anticipated construction costs are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$1,309,989
Construction Contingency (10%)
$130,999
Construction Inspection Services
$59,400
Construction Material Testing Services
$25,196
Construction Survey Monument Restoration
$12,350
Estimated Construction Costs
$1,537,934
A total of $1,689,244 was appropriated and shown in the approved Amended Fiscal Year 2018/19
Budget from the Measure I (Fund 177) and the Road Maintenance and Rehabilitation Account (RMRA)
(Fund 179) Funds to cover the anticipated project construction costs. Funding for this project, all of
which is identified under the Capital Improvement Project Account No's. and in the amounts listed
below:
Account No.
Funding
Description
Amount
11793035650/1130179-0
RMRA Fund (179)
Haven: Church -Base Line
Rehab
$343,790
11773035650/1932177-0
Measure I Fund (177)
Foothill: Haven -Milliken
Rehab
$868,257
11773035650/1934177-0
Measure I Fund (177)
Hermosa: Arrow -Foothill
Rehab
$325,887
Total Project Funding
1 $1,537,934
COUNCIL GOAL(S) ADDRESSED:
The item addresses the City Council Goal of Enhancing Premier Community status in our region by
Page 103
constructing high quality street improvements throughout the City.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 104
ATTACHMENT 1
FY18/19 MAJOR ARTERIAL PAVEMENT
REHABILITATION PROJECT
VICINITY MAP
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Page 105
ATTACHMENT 2
BASE BID A (HAVEN AVENUE) -TOTAL AMOUNT 1 $ 510,726.00 $ 460,957.60 $ 513,318.00 1 $ 461,630.00 CORRECTED $ 872,000.00
BASE BID B FOOTHILL BOULEVARDI
NO OTY UNIT I DESCRIPTION
UNIT
COST
BID SUMMARY FOR BID OPENING JUNE 4, 2019
FISCAL YEAR 2018/19 MAJOR ARTERIAL PAVEMENT REHABILITATION PROJECTS AT HAVEN
AVENUE, FOOTHILL BOULEVARD AND HERMOSA AVENUE
ENGINEER'S ESTIMATE
APPARENT LOW BIDDER
ALL AMERICAN ASPHALT
2
HARDY & HARPER, INC.
3
SEQUEL CONTRACTORS INC.
4
ONYX PAVING COMPANY INC.
BASE BID A IRAVEN AVENUE1
NO OTY UNIT I DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
1
1
LS
I Mobilization
$ 25,000.00
$ 25,000.00
$ 20,000.00
$ 20,000.00
$ 28,721.00
$ 28,721.00
$ 8,000.00
$ 8,000.00
$ 66,223.80
$ 66,223.80
2
1
LS
Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 10,000.00
$ 10,000.00
$ 6,000.00
$ 6,000.00
$ 18,955.00
$ 18,955.00
$ 6,000.00
$ 6,000.00
$ 13,000.00
$ 13,000.00
3
1
LS
Traffic Control
$ 40,000.00
$ 40,000.00
$ 25,000.00
$ 25,000.00
$ 41,580.00
$ 41,580.00
$ 50,000.00
$ 50,000.00
$ 30,000.00
$ 30,000.00
4
5,840
SY
Cold Plane Variable Depth (0'-0.12'; Width per Plan)
$ 2.00
$ 11,680.00
$ 1.80
$ 10,512.00
$ 2.00
$ 11,680.00
$ 2.00
$ 11,680.00
$ 1.95
$ 11,388.00
5
218
SF
Narrow Full Depth A.C. Pavement
$ 12.00
$ 2,616.00
$ 20.00
$ 4,360.00
$ 3.00
$ 654.00
$ 10.00
$ 2,180.00
$ 15.00
$ 3,270.00
6
16
EA
Adjust Manhole Frame & Cover to Finish Grade
$ 450.001$
7,200.00
$ 515.00
$ 8,240.00
$ 498.00
$ 7,968.00
$ 450.00
$ 7,200.00
$ 1,000.00
$ 16,000.00
7
11
EA
Adjust Water Valve Box & Cover and Gas Valve Cover to Finish Grade
$ 150.00
$ 1,650.00
$ 135.00
$ 1,485.00
$ 78.00
$ 858.00
$ 300.00
$ 3,300.00
$ 400.00
$ 4,400.00
8
13
EA
Adjust Pull Box Cover to Finish Grade
$ 400.00
$ 5,200.00
$ 550.00
$ 7,150.00
$ 630.00
$ 8,190.00
$ 300.00
$ 3,900.00
$ 1,000.00
$ 13,000.00
9
2,380
1 TON 1 Construct Asphalt Rubber Hot Mix (Gap Graded) Overlay
$ 85.00
$ 202,300.00
$ 87.00
$ 207,060.00
$ 88.00
$ 209,440.00
$ 85.00
$ 202,300.00
$ 89.89
$ 213,938.20
10
3,700
1 SF
Construct P.C.C. Access Ramp including Sidewalk, Curb & Gutter, Retaining Curb, AC
Pavement per Exhibits including Sawcut, Removal & Disposal of Existing P.C.C.
$ 12.00
$ 44,400.00
$ 11.00
$ 40,700.00
$ 11.00
$ 40,700.00
$ 10.00
$ 37,000.00
$ 13.50
$ 49,950.00
11
930
SF
Construct P.C.C. Cross Gutter & Spandrels including Sawcut, Removal & Disposal of Existing
P.C.C. per City Std. Plan No. 106-A
$ 14.00
$ 13,020.00
$ 18.00
$ 16,740.00
$ 25.00
$ 23,250.00
$ 15.00
$ 13,950.00
$ 22.00
$ 20,460.00
12
144
SF
Install Truncated Detectable Warning Surfaces
$ 20.00
$ 2,880.00
$ 35.00
$ 5,040.00
$ 32.00
$ 4,608.00
$ 35.00
$ 5,040.00
$ 55.00
$ 7,920.00
13
20
EA
Install Traffic Sign including post when necessary per Plan & City Std. Plan No. 401-B Complete
In Place
$ 300.00
$ 6,000.00
$ 285.00
$ 5,700.00
$ 299.00
$ 5,980.00
$ 200.00
$ 4,000.00
$ 300.00
$ 6,000.00
14
2
EA
Install Construction Notification Sign
$ 1,000.00
$ 2,000.00
$ 1,250.00
$ 2,500.00
$ 892.00
$ 1,784.00
$ 900.00
$ 1,800.00
$ 1,500.00
$ 3,000.00
15
2
EA
Remove, Relocate & Install Traffic Sign including post when necessary Complete In Place
$ 300.00
$ 600.00
$ 170.00
$ 340.00
$ 179.00
$ 358.00
$ 140.00
$ 280.00
$ 200.00
$ 400.00
16
2
1 EA
1 Remove Traffic Sign & Post Complete In Place
$ 150.00
$ 300.00
$ 90.00
$ 180.00
$ 95.00
$ 190.00
$ 100.00
$ 200.00
$ 100.00
$ 200.00
17
1
LS
Traffic Striping Per Haven Signing & Striping Plan Complete in Place (excluding green bike lane
treatment)
$ 60,000.00
$ 60,000.00
$ 13,800.60
$ 13,800.60
$ 17,061.00
$ 17,061.00
$ 16,000.00
$ 16,000.00
$ 18,000.00
$ 18,000.00
18
750
SF
Green Bike Lane Pavement Treatment Complete In Place
$ 12.00
$ 9,000.00
$ 15.00
$ 11,250.00
$ 15.50
$ 11,625.00
$ 15.00
$ 11,250.00
$ 15.00
$ 11,250.00
19
1
LS
Furnish and Install Video Detection System for Haven Ave @ Base Line Rd
$ 45,000.00
$ 45,000.00
$ 48,000.00
$ 48,000.00
$ 48,636.00
$ 48,636.00
$ 50,000.00
$ 50,000.00
$ 50,000.00
$ 50,000.00
20
1
EA
Furnish and Install Cobalt Controller Complete in Place
$ 10,000.00
$ 10,000.00
$ 9,000.00
$ 9,000.00
$ 9,168.00
$ 9,168.00
$ 10,000.00
$ 10,000.00
$ 13,000.00
$ 13,000.00
21
10
EA
Remove & Replace Pedestrian Push Button Assembly Complete in Place
$ 250.00
$ 2,500.00
$ 420.00
$ 4,200.00
$ 420.00
$ 4,200.00
$ 500.00
$ 5,000.00
$ 1,000.00
$ 10,000.00
22
8
EA
Remove & Replace Pedestrian Signal Module
$ 500.00
$ 4,000.00
$ 745.00
$ 5,960.00
$ 761.00
$ 6,088.00
$ 1,000.00
$ 8,000.00
$ 1,500.00
$ 12,000.00
232
EA
Remove & Replace Pedestrian Push Button Placard Sign (Only), R10 -4b
$ 50.00
$ 100.00
$ 135.00
$ 270.00
$ 137.00
$ 274.00
$ 300.00
$ 600.00
$ 500.00
$ 1,000.00
24!
4
38
SF
Install Cobblestone Hardsca a per City Std. Plan No. 542
$ 60.00
$ 2,280.00
$ 65.00
$ 2,470.00
$ 130.00
$ 4,940.00
$ 25.00
$ 950.00
$ 200.00
$ 7,600.00
25
1
LS
Restore and Test Automatic Irrigation System
$ 3,000.00
$ 3,000.00
$ 5,000.00
$ 5,000.00
$ 6,410.00
$ 6,410.00
$ 3,000.00
$ 3,000.00
$ 290,000.00
$ 290,000.00
BASE BID A (HAVEN AVENUE) -TOTAL AMOUNT 1 $ 510,726.00 $ 460,957.60 $ 513,318.00 1 $ 461,630.00 CORRECTED $ 872,000.00
BASE BID B FOOTHILL BOULEVARDI
NO OTY UNIT I DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
26
1
LS
I Mobilization
$ 45,000.00
$ 45,000.00
$ 25,000.00
$ 25,000.00
$ 12,600.00
$ 12,600.00
$ 10,000.00
$ 10,000.00
$ 96,005.90
$ 96,005.90
27
1
LS
Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 20,000.00
$ 20,000.00
$ 8,000.00
$ 8,000.00
$ 6,900.00
$ 6,900.00
$ 6,000.00
$ 6,000.00
$ 21,000.00
$ 21,000.00
28
1
LS
Traffic Control
$ 60,000.00
$ 60,000.00
$ 30,000.00
$ 30,000.00
$ 37,000.00
$ 37,000.00
$ 60,000.00
$ 60,000.00
$ 41,000.00
$ 41,000.00
29 16,264
SY
Cold Plane Variable Depth (0'-0.12; Width per Plan)
$ 2.00
$ 32,528.00
$ 1.80
$ 29,275.20
$ 1.75
$ 28,462.00
$ 2.00
$ 32,528.00
$ 1.95
$ 31,714.80
30
14
EA
Adjust Manhole Frame & Cover to Finish Grade
$ 450.00
$ 6,300.00
$ 525.00
$ 7,350.00
$ 498.00
$ 6,972.00
$ 500.00
$ 7,000.00
$ 1,000.00
$ 14,000.00
31
60
EA
Adjust Water Valve Box & Cover and Gas Valve Cover to Finish Grade
$ 150.00
$ 9,000.00
$ 135.00
$ 8,100.00
$ 78.00
$ 4,680.00
$ 450.00
$ 27,000.00
$ 400.00
$ 24,000.00
32
10
EA
Adjust Pull Box Cover to Finish Grade
$ 400.00
$ 4,000.00
$ 550.00
$ 5,500.00
$ 525.00
$ 5,250.00
$ 300.00
$ 3,000.00
$ 1,000.00
$ 10,000.00
33
4,970
TON Construct Asphalt Rubber Hot Mix (Gap Graded) Overlay
$ 85.00
$ 422,450.00
$ 87.00
$ 432,390.00
$ 87.00
$ 432,390.00
$ 85.00
$ 422,450.00
$ 89.89
$ 446,753.30
34
36
EA
Install Traffic Sign including post when necessary per Plan & City Std. Plan No. 401-B Complete
In Place
$ 300.00
$ 10,800.00
$ 235.00
$ 8,460.00
$ 245.00
$ 8,820.00
$ 200.00
$ 7,200.00
$ 266.00
$ 9,576.00
35
2
EA
Install Construction Notification Sign
$ 1,000.00
$ 2,000.00
$ 1,250.00
$ 2,500.00
$ 892.00
$ 1,784.00
$ 900.00
$ 1,800.00
$ 1,500.00
$ 3,000.00
36
1
LS
Traffic Striping Per Foothill Signing & Striping Plan Complete in Place (excluding green bike lane
treatment)
$ 80,000.00
$ 80,000.00
$ 41,000.00
$ 41,000.00
$ 48,104.00
$ 48,104.00
$ 42,000.00
$ 42,000.00
$ 54,000.00
$ 54,000.00
37
2,330
SF
Green Bike Lane Pavement Treatment Complete In Place
$ 12.00
$ 27,960.00
$ 13.00
$ 30,290.00
$ 14.00
$ 32,620.00
$ 12.00
$ 27,960.00
$ 15.00
$ 34,950.00
'38
1
LS
Adjust Video Detection System as necessary along Foothill Blvd
$ 1,500.00
$ 1,500.00
$ 2,100.00
$ 2,100.00
$ 2,100.00
$ 2,100.00
$ 4,000.00
$ 4,000.00
$ 6,000.00
$ 6,000.00
BASE BID B (FOOTHILL BOULEVARD) -TOTAL AMOUNT 1 $ 721,538.00 ] 1 $ 627,682.00 $ 650,938.00 1 1 $ 792,000.00
BASE BID C
NO QTY
1HERMOSA AVENUE)
UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
39
1
LS
Mobilization
$ 15,000.00
$ 15,000.00
$ 10,000.00
$ 10,000.00
$ 7,940.00
$ 7,940.00
$ 6,000.00
$ 6,000.00
$ 46,905.20
$ 46,905.20
40
1
LS
Clearing & Grubbing and Removals Including Haul & Disposal of Material
$ 5,000.00
$ 5,000.00
$ 3,000.00
$ 3,000.00
$ 22,428.60
$ 22,428.60
$ 6,000.00
$ 6,000.00
$ 13,000.00
$ 13,000.00
41
1
LS
Traffic Control
$ 25,000.00
$ 25,000.00
$ 12,000.00
$ 12,000.00
$ 3,990.00
$ 3,990.00
$ 50,000.00
$ 50,000.00
$ 27,000.00
$ 27,000.00
42
3,964
SY
Cold Plane Variable Depth (0'-0.12'; Width per Plan)
$ 2.00
$ 7,928.00
$ 1.80
$ 7,135.20
$ 2.60
$ 10,306.40
$ 3.00
$ 11,892.00
$ 1.95
$ 7,729.80
43 19,440
SF
Grind and A.C. Patch (0.12' Cold Plane and 0.12' A.C. Overlay)
$ 1.20
$ 23,328.00
$ 1.50
$ 29,160.00
$ 1.60
$ 31,104.00
$ 2.00
$ 38,880.00
$ 1.95
$ 37,908.00
44
12
EA
Adjust Manhole Frame & Cover to Finish Grade
$ 450.00
$ 5,400.00
$ 525.00
$ 6,300.00
$ 498.00
$ 5,976.00
$ 500.00
$ 6,000.00
$ 1,000.00
$ 12,000.00
45
28
EA
Adjust Water Valve Box & Cover and Gas Valve Cover to Finish Grade
$ 150.00
$ 4,200.00
$ 135.00
$ 3,780.00
$ 78.00
$ 2,184.00
$ 400.00
$ 11,200.00
$ 500.00
$ 14,000.00
46
1,300
TON I Construct Asphalt Rubber Hot Mix (Gap Graded) Overlay
$ 85.00
$ 110,500.00
$ 87.00
$ 113,100.00
$ 87.00
$ 113,100.00
$ 85.00
$ 110,500.00
$ 89.89
$ 116,857.00
47
20
EA
Install Traffic Sign including post when necessary per Plan & City Std. Plan No. 401-B Complete
In Place
$ 300.00
$ 6,000.00
$ 280.00
$ 5,600.00
$ 292.00
$ 5,840.00
$ 200.00
$ 4,000.00
$ 300.00
$ 6,000.00
48
2
EA
Install Construction Notification Sign
$ 1,000.00
$ 2,000.00
$ 1,250.00
$ 2,500.00
$ 892.00
$ 1,784.00
$ 900.00
$ 1,800.00
$ 1,500.00
$ 3,000.00
49
1
EA
Remove Traffic Sign & Post Complete In Place
$ 150.00
$ 150.00
$ 91.00
$ 91.00
$ 95.00
$ 95.00
$ 100.00
$ 100.00
$ 100.00
$ 100.00
50
1
LS
Traffic Striping Per Hermosa Signing & Striping Plan Complete in Place (excluding green bike
lane treatment)
$ 50,000.00
$ 50,000.00
$ 10,000.00
$ 10,000.00
$ 12,752.00
$ 12,752.00
$ 22,000.00
$ 22,000.00
$ 13,000.00
$ 13,000.00
51
1,100
SF
Green Bike Lane Pavement Treatment Complete In Place
$ 12.00
$ 13,200.00
$ 13.00
$ 14,300.00
$ 14.00
$ 15,400.00
$ 12.00
$ 13,200.00
$ 15.00
$ 16,500.00
52
1
LS
Adjust Video Detection System as necessary along Hermosa
$ 500.00
$ 500.00
$ 2,100.00
$ 2,100.00
$ 2,100.00
$ 2,100.00
$ 4,000.00
$ 4,000.00
$ 6,000.00
$ 6,000.00
BASE BID C (HERMOSA AVENUE) -TOTAL AMOUNT
$ 268 206.00
$ 219 066.20
TOTAL BASE BIDS (A+B+C) AMOUNT $ 1,500,470.00 $ 1,309,989.00
NOTE: CORRECTIONS TO BID AMOUNTS SHOWN IN BOLD.
Page 106
$ 235 000.00 $ 285 572.00 1 1 $ 320 000.00
$ 1,376,000.00 $ 1,398,140.00 CORRECTED [$ 1,984,000.00
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Brian Sandona, Senior Civil Engineer
SUBJECT: CONSIDERATION TO APPROVE THE FINAL MAP OF TRACT NO. 20147
(CASE NO. SUBTT20147), LOCATED SOUTH OF 6TH STREET BETWEEN
HAVEN AVENUE AND MILLIKEN AVENUE, SUBMITTED BY LVD EMPIRE
LAKES, LLC.
RECOMMENDATION:
Staff recommends that the City Council approve the Final Map of Tract No. 20147, and cause said map
to record.
BACKGROUND:
On August 18, 2018, the Planning Commission approved Tentative Tract Map No. 20147 for the
division of 17.23 acres of land into for 3 parcels and 4 lettered lots located within the Empire Lakes
Specific Plan, Planning Area 1, located north of 4th Street, south of 6th Street, west of Milliken Avenue,
and east of Utica/Cleveland Avenues.
ANALYSIS:
Tentative Tract Map No. 20147 was approved subject to a condition that certain public improvements
be constructed upon the first development within the Empire Lakes (The Resort) Specific Plan Area. All
improvements required by these conditions have previously been secured and/or constructed. No
additional security is required prior to approval of the final map.
Staff has reviewed the final map submitted by LVD Empire Lakes, LLC and determined that it is
technically correct and in substantial conformance with the approved tentative map and the Subdivision
Map Act.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's Goal of Enhancing Premier Community Status by allowing for
high quality development within the Empire Lakes Specific Plan Area.
ATTACHMENTS:
Description
Page 107
Attachment 1 - Vicinity Map
Page 108
Sth st
ruusR
Vicinity Map
Tract No. 20147
rp7yR
NOT TO SCALE
Site
G,h St
1.773 ft
ATTACHMENT 1
Sth SL
A
Page 109
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Brian Sandona, Senior Civil Engineer
SUBJECT: CONSIDERATION OF IMPROVEMENT AGREEMENTS AND IMPROVEMENT
SECURITY FOR THE HAVEN AVENUE AND ARROW ROUTE INTERSECTION
IMPROVEMENTS AND THE HAVEN AVENUE AND 6TH STREET
INTERSECTION IMPROVEMENTS RELATED TO THE DEVELOPMENT OF
TRACT NO. 20073 ON THE NORTH SIDE OF 4TH STREET BETWEEN
MILLIKEN AVENUE AND CLEVELAND AVENUE (CASE NO. ROW2019-00072
AND ROW2019-00261 RESPECTIVELY) SUBMITTED BY SC RANCHO
DEVELOPMENT CORP.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Improvement Agreements with SC Rancho Development Corp., related to Case
Numbers ROW2019-00072 and ROW2019-00261, and authorize the Mayor and City Clerk to
sign said agreements; and
2. Accept Improvement Security submitted by SC Rancho Development Corp., to guarantee
construction of public improvements required for Case Numbers ROW2019-00072 and
ROW2019-00261.
BACKGROUND:
On August 23, 2017, the Planning Commission approved Tentative Tract No. 20073 (Planning Case
No. SUBTT20073) for the subdivision of approximately 84 acres into ten (10) parcels and one (1)
lettered lot within the Empire Lakes Specific Plan, Planning Area 1, located north of 4th Street, south of
6th Street, west of Milliken Avenue, and east of Utica/Cleveland Avenues.
Tentative Tract No. 20073 was approved subject to mitigation measures that certain public
improvements be conditioned with the subdivision including street, storm drain, and landscaping
improvements.
Because of contractual obligations between SC Rancho Development Corp. and individual developers,
SC Rancho Development Corp. is phasing and completing public improvements prior to obtaining
occupancy for the first development within the subdivision as required by the conditions of approval.
The improvement agreements and security submitted are for the required Haven Avenue and Arrow
Route Intersection improvements and the Haven Avenue and 6th Street Intersection improvements.
ANALYSIS:
Page 110
The developer, SC Rancho Development Corp., has submitted two Improvement Agreements and
Improvement Securities to guarantee the construction of the above-mentioned public improvements in
the following amounts:
Haven Avenue and Arrow Route Intersection improvements:
Faithful Performance Bond $19,900
Labor and Materials Bond $19,900
Haven Avenue and 6th Street Intersection improvements:
Faithful Performance Bond $6,600
Labor and Materials Bond $6,600
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Enhancing Premier Community Status through the construction of high quality public improvements.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Page 111
ATTACHMENT 1
Vicinity Map
Off-site Improvements for Tract No. 20073
NOT TO SCALE
Rancho
Faparral vray Cucamonga
i
SC b
o -
Site
grrow Rtc
C
took=- I•I�..I� _
it
y J - F�•-I'n �.I
2&r Sx
r Jerccy �rl�•J
C,,. North -
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Fli••II L'.o.c! Ave
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7th St
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N
Page 112
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Curt Billings, Associate Engineer
SUBJECT: CONSIDERATION OF A DESIGN SERVICES AGREEMENT WITH
SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY FOR DESIGN AND
PLAN REVIEW SERVICES RELATED TO THE ETIWANDA AVENUE GRADE
SEPARATION PROJECT.
RECOMMENDATION:
Staff recommends that the City Council approve the attached Design Services Agreement (DSA) with
Southern California Regional Rail Authority for design and plan review services for the Etiwanda
Avenue Grade Separation Project.
BACKGROUND:
The City is in the design phase of the Etiwanda Avenue Grade Separation project, a project funded by a
SB -1 Trade Corridor Enhancement Program (TCEP) grant in the amount of $60,000,000. Construction
is anticipated to begin in June 2020. The design plans for the construction of the project are at the 35%
stage and will need to submitted soon to Southern California Regional Rail Authority (SCRRA),
operator of the Metrolink system, for review at various stages of the plan development in order to obtain
SCRRA approval for construction.
ANALYSIS:
The estimated not to exceed cost provided in the DSA is $349,300, which includes two previous initial
deposits of $10,000 and $50,000 made by the City. The remaining deposit of $289,300, which will
bring the total deposit to one hundred percent (100%) of the estimated cost to SCRRA, will be due
within 30 days upon both parties executing the agreement and receipt of an invoice from SCRRA.
Additional costs, if warranted, would be considered by amendment if approved by both Agencies.
Upon Council Authorization, this Design Services Agreement will be executed by both parties. The
Agreement is scheduled for SCRRA Board approval on June 14, 2019.
FISCAL IMPACT:
Adequate funds for the design and plan review services to be provided by SCRRA have been budgeted
in the Fiscal Year 2018/19 budget SB -1 TCEP Fund (Fund 181), and are identified under the Capital
Improvement Project Account No. 11813035650/1922181-0, for this project. These project
expenditures are reimbursable with the TCEP funds that were allocated by the California Transportation
Commission earlier this year.
Page 113
COUNCIL GOAL(S) ADDRESSED:
The proposed Etiwanda Avenue Grade Separation project will Enhance the City's position as the
Premier Community in our region by improving safety, traffic flow, and access to the southeast industrial
area of the City.
ATTACHMENTS:
Description
Attachment 1 - Etiwanda Design Services Agreement
Page 114
ATTACHMENT 1
DESIGN SERVICES AGREEMENT
BETWEEN
SOUTHERN CALIFORNIA REGIONAL RAIL
AUTHORITY (SCRRA)
AND THE
CITY OF RANCHO CUCAMONGA
FOR
ETIWANDA AVE GRADE SEPARATION
AT
SCRRA MP 44.14 - SAN GABRIEL SUBDIVISION
DOT NO.: 026151 P
CPUC NO.: 101 SG -44.14
RANCHO CUCAMONGA,
SAN BERNARDINO COUNTY, CALIFORNIA
Page 115
Etiwanda Grade Separation City Agreement No: C018-131
Design Services Agreement SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
This Design Services Agreement ("Agreement") is made and entered into as of the 1st
day of October 2018, by and between the SOUTHERN CALIFORNIA REGIONAL RAIL
AUTHORITY, a joint powers authority existing under the laws of the State of California
(hereinafter referred to as "SCRRA"), to be addressed at 900 Wilshire Blvd., Suite 1500,
Los Angeles, CA 90017 and the CITY OF RANCHO CUCAMONGA, a general law city
and municipal corporation organized and existing under the laws of the State of
California, (hereinafter referred to as "CITY"), to be addressed at 10500 Civic Center
Drive, P.O. Box 807, Rancho Cucamonga, CA 91730. CITY and SCRRA may be
referred to singly as "Party" and collectively as "Parties."
RECITALS:
SCRRA is a five -county joint powers authority, created pursuant to California Public
Utilities Code Section 130255 and California Government Code Section 6500, et seq.,
to build, maintain, administer, and operate the "METROLINK" commuter train system on
railroad rights-of-way owned by the member agencies and through other shared use
and joint operation agreements. The five -county member agencies are comprised of
the following: Los Angeles County Metropolitan Transportation Authority ("MTA"),
Ventura County Transportation Commission ("VCTC"), Orange County Transportation
Authority ("OCTA"), San Bernardino County Transportation Authority ("SBCTA"), and
Riverside County Transportation Commission ("RCTC").
SCRRA controls, administers, operates, and maintains the railroad track, structures,
signals, communication systems, and appurtenances on the rail line known as the San
Gabriel Subdivision in the area traversed by Etiwanda Avenue in the City of Rancho
Cucamonga. SCRRA and the "Operating Railroads" [as used herein "Operating
Railroads" means any passenger or freight -related railroad company(s) operating on
SCRRA track(s), including the National Railroad Passenger Corporation (AMTRAK), the
Union Pacific Railroad Company (UPRR), and the Burlington Northern and Santa Fe
Railway Company (BNSF)] operate trains and rail equipment through this at -grade
highway railroad crossing location on right-of-way owned by SBCTA.
Page 1 of 17
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Etiwanda Grade Separation City Agreement No: C018-131
Design Services Agreement SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
The CITY desires to grade separate Etiwanda Avenue, herein referred to as the
"PROJECT". The Etiwanda Avenue above -grade overcrossing, herein referred to as the
"CROSSING" and identified as USDOT No. 026151P and CPUC No. 101 SG -44.14 at
milepost 44.14 on the San Gabriel Subdivision. The purpose of this highway -rail grade
separation is to reduce delays due to train traffic, increase rail, road and pedestrian
safety as well as reduce traffic congestion and delay along Etiwanda Avenue.
The CITY and SCRRA have already entered a Letter of Agreement for initial PROJECT
costs, totaling ten -thousand dollars ($10,000.00). An amended Letter of Agreement
added an additional fifty thousand dollars ($50,000.00) for additional PROJECT costs
making the total deposit as of the execution date of this Agreement sixty thousand
dollars ($60,000.00). These funds shall serve as a deposit under this Agreement.
In October 2018 the CITY commenced design of the PROJECT through their
consultants and contractors; and anticipates construction to begin in June 2020.
Commencing with the execution of this contract to beginning of construction, but not
including construction, shall herein be referred to as "DESIGN PHASE."
SCRRA does not receive any funding through its budget process to support third party
projects such as this one. SCRRA is required to enter into agreements, service
contracts, and memorandum of understandings, and obtain deposits to cover the
expenses of its staff, consultants, and contractors in the support of third -party projects.
Therefore, CITY and SCRRA wish to enter into this Agreement to establish roles,
responsibilities, funding and processes for engineering and construction reviews,
comments, and approvals of final engineering Plans, Specifications and Estimates
(PS&E) for the PROJECT.
In conjunction with the PROJECT, SCRRA, at the CITY's sole cost and expense, will
provide design support including engineering design review, design support and
technical information, development of the Construction and Maintenance (C&M)
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Etiwanda Grade Separation City Agreement No: C018-131
Design Services Agreement SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
Agreement, and attendance at design meetings and site visits as required to
accommodate the PROJECT, hereinafter referred to as "RAILROAD DESIGN REVIEW
SERVICES", and as detailed in Section 1.1. of this AGREEMENT.
The Parties acknowledge that if the CITY and its consultants and contractors need
access within or adjacent to the SCRRA right-of-way to perform any design or
construction work, a separate Right of Entry Agreement between SCRRA and each
entity must be issued before access can be provided.
The Parties acknowledge that a separate Construction and Maintenance ("C&M")
Agreement will be negotiated and entered into subsequently by the Parties for the
actual construction and maintenance of the existing at -grade crossing which will be
altered to accommodate the grade separation construction phasing. The Parties agree
to enter into the C&M Agreement after designs are completed, but before construction
begins. The C&M Agreement will protect the Parties' interests during construction of the
PROJECT.
AGREEMENT
IN CONSIDERATION of the promises and mutual understandings of the Parties, and
the faithful performance thereof:
SECTION I
SCRRA agrees as follows:
1. SCRRA to provide "RAILROAD DESIGN REVIEW SERVICES" as detailed
herein during the development of the design of the PROJECT as follows;
a. Review and provide comments on engineering documents (plans,
specifications, and reports) for the PROJECT as submitted by CITY for
consistency and compliance with SCRRA design standards and criteria.
b. Attend coordination meetings and make site visits as required.
c. Provide design support and technical information to the design team
including furnishing SCRRA design criteria, SCRRA standard drawings,
Page 3 of 17
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
other similar SCRRA engineering documents, and supporting GO -88B
application preparation as needed.
d. Provide Positive Train Control (PTC) System Changes
SCRRA PTC SubDiv file updates for temporary crossing designed
by CITY's consultant(s).
e. Provide SCRRA administrative support for the PROJECT to assist the
CITY in the development of the PROJECT including interdepartmental
support.
f. Develop C&M Agreement acceptable to both parties for the PROJECT.
Said Agreement must be in place prior to permitting construction on
SCRRA right of way.
g. Provide flagging and railroad protective services for site visits during
design phase. Provide cable marking for site visits during design phase.
2. Approval by SCRRA shall mean only that the PS&E meet the standards of
SCRRA, and such approval by SCRRA shall not be deemed to mean that the
PS&E or construction is structurally sound and appropriate or that the PS&E
meet applicable regulations, laws, statutes, local ordinances, building codes, or
any combination thereof.
3. SCRRA shall issue Contract Task Orders (CTO's) with its design consultant(s)
upon receipt of CITY's deposit (100% of remaining estimated costs), and as
needed for required railroad signal, communication or other design review
services.
4. The performance of any additional services beyond the RAILROAD DESIGN
REVIEW SERVICES defined in Section I. 1. and outlined in EXHIBIT "A", shall
require an amendment to this AGREEMENT signed by both Parties.
5. To submit an invoice to CITY for one hundred percent (100°/x) of total estimated
costs associated (minus the previously deposited funds of sixty thousand dollars
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
($60,000)) with the PROJECT within thirty (30) days of the execution of this
AGREEMENT. Quarterly, SCRRA shall submit an invoice in digital form to the
CITY that details the PROJECT expenses being applied against the advance
deposit. Following the completion of the PROJECT, SCRRA shall submit a final
invoice to CITY detailing unbilled PROJECT expenses. SCRRA must submit this
invoice for all work performed, to CITY's Engineering Services Director. Each
SCRRA invoice shall include the following information:
a. Agreement Number C018-131 ETIWANDA GRADE;
b. The time period covered by the invoice;
c. Itemized expenses including support documentation incurred during the
billing period.
6. Once all services listed in this Agreement have been performed by SCRRA, any
remaining monies will be available to fund the future C & M Agreement for the
PROJECT construction.
SECTION II
CITY agrees as follows:
1. CITY shall designate its City Engineer or his or her designee as its single point of
contact to coordinate with SCRRA for all RAILROAD DESIGN REVIEW
SERVICES under this AGREEMENT.
2. CITY shall fund and bear the cost of one hundred percent (100%) of all
RAILROAD DESIGN REVIEW SERVICES as defined in Section I and outlined in
EXHIBIT "A" of this AGREEMENT. The costs associated with the RAILROAD
DESIGN REVIEW SEVICES are only estimates with a not to exceed sum as
specified in Section 11. 3., for which the CITY shall be responsible for
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
reimbursement of one hundred percent (100%) of the costs incurred by SCRRA,
unless amended by mutual written consent by both Parties.
3. The total cost of the RAILROAD DESIGN REVIEW SERVICES provided by this
AGREEMENT shall not exceed the sum of $349,300 (includes previous initial
deposit of $60,000). Within thirty (30) days of receipt of an invoice drafted by
SCRRA, CITY agrees to deposit the amount of $289,300, which shall bring the
total deposit to one hundred percent (100%) of the estimated cost of RAILROAD
DESIGN REVIEW SERVICES to be provided by SCRRA under EXHIBIT "A" of
this AGREEMENT. The costs associated with the line items provided in EXHIBIT
"A" are only estimates and may vary as the PROJECT progresses, and CITY
shall be responsible for reimbursement of all the actual costs within the not to
exceed sum, incurred to SCRRA, in connection with the DESIGN REVIEW
SERVICES including, but not
limited to,
actual costs of scoping,
scheduling,
staging, cost estimating, and
funding to
be developed to a high
degree of
definition, which shall include
direct and
indirect overhead costs
associated
therewith. SCRRA will be reimbursed on the basis of actual cost up to the "not -
to -exceed" total amount. SCRRA shall notify CITY in writing when seventy-five
percent (75%) of the deposited funds have been exhausted and include an
estimate of what, if any, additional funds are estimated to be needed to complete
the services under this AGREEMENT.
4. CITY shall fund any other costs associated with obtaining right-of-way,
encroachments, easements, and other entitlements necessitated by the
PROJECT prior to construction of the PROJECT.
5. CITY or CITY's consultant(s) and its sub -contractors shall prepare and submit
the PS&E package of the PROJECT for SCRRA review at approximately 35%,
65%, 90% and final stages of PROJECT completion. Each submittal shall
include six (6) sets of 11"x17" prints and electronic versions of the submittal in
both Adobe PDF file format and in AutoCAD file format.
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
6. CITY or CITY's consultants shall prepare and submit phasing plans, interim
grade crossing design plans, and site distance studies to SCRRA for PROJECT.
All aforementioned submittals are to be designed by CITY or CITY's consultants.
7. CITY shall comply with the most current SCRRA design manuals, standards,
guidelines and other documents in effect at each submittal phase called for
herein. Additionally, if a construction contract for the PROJECT has not been
awarded and a Notice to Proceed issued within two years of the execution of the
C&M agreement, the CITY's design shall be changed to incorporate any SCRRA
revised design requirements, at CITY's expense.
8. CITY shall ensure that all bridge structure foundations, abutments and
bents/piers are physically located outside of the railroad right-of-way limits so as
to allow maximum capacity within the right-of-way for future installation of
additional tracks to allow rail service expansion.
9. CITY shall identify and locate all SCRRA signal and communication, and PTC
facilities in the PROJECT area. Signals determined to be obscured and or
signals and communication facilities determined to be in conflict with construction
will be relocated, if necessary. Relocations will be designed by SCRRA and
relocated by SCRRA at CITY expense. SCRRA facilities that cannot be
relocated because of operational or other constrains may require CITY to alter
their design or construction procedures.
10. The CITY shall identify and locate all utility facilities within the SBTCA RIGHT-
OF-WAY, in its PS&E package submittals as required, and will protect or provide
for relocation of such facilities. In the event that any utility work within the SBTCA
RIGHT-OF-WAY needs to be undertaken for any existing public and/or private
utility during the design phase of the PROJECT, CITY will make all necessary
agreements with the owners for the protection, relocation or removal of said
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
facilities. CITY shall also provide copies of its letters of agreement with utility
companies to SCRRA and SBCTA showing that arrangements have been made
for the protection, relocation or removal of all conflicting facilities within the
SBCTA RIGHT-OF-WAY.
11. In the event that any work under this AGREEMENT involves entry onto the
SBCTA RIGHT-OF-WAY by CITY, its consultant(s) or contractor(s), CITY shall
require that all Parties comply and/or execute any necessary Right -of -Entry
forms (Form 5, 6, 37) from SCRRA prior to the performance of such work.
12. CITY shall obtain and comply with any and all necessary approvals, real estate
permits, licenses or easements, GO -88B applications, and other authorizations
required by applicable laws, regulations, rules, or ordinances prior to
commencement of any work within rail RIGHT-OF-WAY from SCRRA's member
agency, SBCTA.
13. Should the funds deposited by CITY pursuant to this AGREEMENT be depleted
before the DESIGN REVIEW SERVICES are completed, and/or, services
provided by SCRRA and its consultant(s) and contractor(s) exceed the original
estimate provided in Exhibit "A," SCRRA may stop all work and not recommence
until the not to exceed limit is amended in writing by the mutual consent of both
Parties is received, but only after the 30 -day notification period.
14.Any monies received from the CITY under this AGREEMENT in excess of the
amount needed for completion of the DESIGN REVIEW SERVICES shall be
returned to the CITY within 180 days of completion of the DESIGN REVIEW
SERVICES if funds are not designated by the CITY for the contemplated C&M
Agreement.
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Etiwanda Grade Separation
Design Services Agreement
SECTION III
INDEMNIFICATION
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
A. To the maximum extent permitted by law, SCRRA shall indemnify, defend
and hold harmless CITY, its elected officials, officers, directors, employees and agents
from and against any and all claims (including attorney's fees and reasonable expenses
for litigation or settlement) and liabilities, for any loss or damages, bodily injuries,
including death, worker's compensation subrogation claims, and/or damage to property,
to the extent the Parties, by agreement, or a trier of fact in a final decision, determine
the same was actually caused by the negligent acts or willful misconduct of SCRRA, its
officers, directors, employees, contractors or agents, in the performance of this
Agreement.
B. To the maximum extent permitted by law, CITY shall indemnify, defend
and hold harmless SCRRA, its officers, directors, employees and agents from and
against any and all claims (including attorney's fees and reasonable expenses for
litigation or settlement) and liabilities, for any loss or damages, bodily injuries, including
death, worker's compensation subrogation claims, and/or damage to property, to the
extent the Parties, by agreement, or a trier of fact in a final decision determine the same
was actually caused by the negligent acts, omissions or willful misconduct of CITY, its
elected officials, officers, directors, employees, contractors or agents, in the
performance of this Agreement.
C. Notwithstanding the provisions of this Section III, neither Party shall be
obligated to defend the other if legal counsel of the potential indemnitor reasonably
determines that there is an independent basis of liability against the potential
indemnitee such that joint representation would constitute a conflict of interest. This
provision shall not preclude the recovery costs of defense and of any judgment by either
Party from the other, in proportion to each Party's comparative fault, as determined by a
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
trier of fact in a final judicial decision. It is the intent of this provision that each Party
bear a percentage of the aggregate legal fees of both Parties equal to that Party's
proportionate responsibility for the claim or liability litigated.
SECTION IV
MUTUAL OBLIGATIONS:
The CITY and SCRRA agree to the following mutual responsibilities:
A. Term of Agreement: This Agreement shall continue in full force and effect
for work performance through June 30, 2021, or until the start of PROJECT
construction, whichever occurs later, and for final billing through December 31, 2021
unless terminated earlier by mutual written consent by both Parties. The term of this
Agreement may only be extended upon written agreement by both Parties.
B. Termination: This Agreement is null and void if PROJECT is not awarded
by CITY within twenty-four (24) months of the effective date of this Agreement. In the
event either Party defaults in the performance of their obligations under this Agreement
or breaches any of the provisions of this Agreement, the non -defaulting Party shall have
the option to terminate this Agreement upon thirty (30) days' prior written notice to the
other Party.
C. Termination for Convenience: Either Party may terminate this Agreement
by providing thirty (30) days written notice of its intent to terminate for convenience to
the other Party. Provided CITY is not then in breach, SCRRA shall promptly return any
and all unearned sums paid by CITY.
D. Compliance: CITY and SCRRA shall comply with all applicable federal,
state, and local laws, statutes, ordinances, and regulations of any governmental
authority having Jurisdiction over the PROJECT.
E. Legal Authority: CITY and SCRRA hereto warrant that they are duly
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Etiwanda Grade Separation City Agreement No: C018-131
Design Services Agreement SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
authorized to execute this Agreement on behalf of said Parties and that, by so executing
this Agreement, the Parties hereto are formally bound to the provisions of this
Agreement.
F. Amendments: This Agreement may be amended in writing at any time by
the mutual consent of both Parties. No amendment shall have any force or effect
unless executed in writing by both Parties.
G. Severability: If any term, provision, covenant or condition of this
Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any
court of competent jurisdiction, the remainder of this Agreement shall not be affected
thereby, and each term, provision, covenant or condition of this Agreement shall be
valid and enforceable to the fullest extent permitted by law.
H. Counterparts of Agreement: This Agreement may be executed and
delivered in any number of counterparts, each of which, when executed and delivered
shall be deemed an original and all of which together shall constitute the same
agreement. Facsimile signatures will be permitted.
I. Assignment: Neither this Agreement, nor any of the Parties rights,
obligations, duties, nor authority hereunder may be assigned in whole or in part by
either Party without the prior written consent of the other Party. Any such attempt of
assignment shall be deemed void and of no force and effect. Consent to one
assignment shall not be deemed consent to any subsequent assignment, nor the waiver
of any right to consent to such subsequent assignment.
J. Obligations To Comply with Law: Nothing herein shall be deemed nor
construed to authorize or require any Party to issue bonds, notes or other evidences of
indebtedness under the terms, in amounts, or for purposes other than as authorized by
local, state or federal law.
K. Governing Law: The laws of the State of California and applicable local
Page 11 of 17
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
and federal laws, regulations and guidelines shall govern hereunder.
L. Litigation Fees: Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including attorney's
fees, to the prevailing Party.
M. Notices: Any notices, requests or demands made between the Parties
pursuant to this Agreement are to be directed as followed:
To CITY
To SCRRA
Jason Welday
Engineering Services Director
Justin Fornelli
Interim Chief, Program Delivery
City of Rancho Cucamonga
Southern California Regional Rail
Authority
10500 Civic Center Drive, P.O. Box 807
2558 Supply Street, Building A
Rancho Cucamonga, 91730
Pomona, CA 91767
jason.welday@cityofrc.us
fornellij@scrra.net
Force Majeure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an
unforeseeable cause beyond its control, including but not limited to; any incidence of
fire, flood; act of God; commandeering of material, products, plants or facilities by the
federal, state or local government; national fuel shortage; or a material act or omission
by the other Party; when satisfactory evidence of such cause is presented to the other
Party, and provided further that such nonperformance is unforeseeable, beyond the
control and is not due to the fault or negligence of the Party not performing.
This Agreement shall be made effective upon execution by both Parties.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Page 12 of 17
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Etiwanda Grade Separation
Design Services Agreement
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly
executed in by their duly qualified and authorized officials.
SOUTHERN CALIFORNIA REGIONAL
RAIL AUTHORITY
la
Stephanie Wiggins
Chief Executive Officer
Date:
APPROVED AS TO FORM:
Don Del Rio
General Counsel
Date:
CITY OF RANCHO CUCAMONGA
By:
John R. Gillison
City Manager
City of Rancho Cucamonga
Date:
APPROVED AS TO FORM:
By:
D. Craig Fox
City Attorney
Date:
Page 13 of 17
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Etiwanda Grade Separation
Design Services Agreement
EXHIBIT "A"
City Agreement No: C018-131
SCRRA Project No: 860978
San Gabriel Subdivision MP44.14
ETIWANDA AVENUE GRADE SEPARATION - DESIGN SERVICES AGREEMENT
BUDGETED SCHEDULE & COST
Date 26 -Oct -18
SCRRA Project No. 860978
Project Name Etiwanda Ave Grade Separation (Design)
Schedule 20 Months
IF
f Total UNIT UN
up ITEM "NEEIrsons
IT COST
TOTAL•
Scope of Work for DESIGN REVIEW SERVICES
I Project Management and Administration
1.1 General PM Work 20 1 16 1 320 HR
$250.00
$80,000.00
1.2 Design Coordination Meetings 20 2 4 1 160 HR
$250.00
$40,000.00
1.3 Develop and coordinateC&M Agreement after 40 HR
$250.00
$10,000.00
design completion and prior to Construction
Sub -Total 480 HR
•.Review/Design2.1
$130,000.00
Review Design Documents by Engineering, Safety,
Operations
35% 1 24 2 48 HR
$250.00
$12,000.00
65% 1 24 2 48 HR
$250.00
$12,000.00
_
90% 1 24 2 48 HR
$250.00
$12,000.00
100%/ IFB / Conformed Documents 2 24 2 48 HR
$250.00
$12,000.00
2.2 Design Support and Technical information
Covered by previously deposited funds, see below.
2.3 Site Visits/CPUC Diagnostic Meetings
Sub -Total 144 HR
$48,000.00
3 Signal Design
3.1 Review of Communications & Signa l Design 80 2 160 HR
$250.00
$40,000.00
3.2 PTC Support 20 2 40 HR
$250.00
$10,000.00
3.3 Signal Consultant 1 LS $35,000.00
$35,000.00
Sub -Total
$85,000.00
4 Flagging & Safety Training
4.1 Flagging
4.2 Safety Tra i ni ng Covered by previously deposited funds, see below.
4.3 Cable marking - 1 marking
Sub -Total
$0.00
Sub -Total (Items 1-4)
$263,000.00
Contingency (10%)
$26,300.00
TOTAL ESTIMATED COST for DSA Deposit
$289,300.00
Previously Invoiced Funds from LOA Deposits
$60,000.00
TOTAL ESTIMATED COST
$349,300.00
Notes:
1 The a nti ci pated durati on of the design phase of the project is 20 months.
2 The cost of the SCRRA services shown is an estimate only and CITY wi I I reimburse SCRRA on the basis of actual
costs and expenses.
3 CITY shall rei mburse SCRRA the actual costs and expenses incurred bySCRRA and its contractors and consultants for all services and
work performed in connection with this project, including an allocated overhead representing SCRRA's costs for
administration and
Task4.2 Roadway Worker Protection trainings based upon 20 trainees per session.
Page 14 of 17
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Etiwanda Grade separation
Design Services Agreemea
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DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jason C. Welday, Director of Engineering Services/City Engineer
Trina Valdez, Management Analyst I
CONSIDERATION OF A THREE YEAR CONTRACT WITH PACIFIC UTILITY
INSTALLATION, INC. IN THE TOTAL AMOUNT OF $360,000 FOR HIGH
VOLTAGE ELECTRICAL SUPPORT AND RELATED INFRASTRUCTURE.
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the qualifications received for the High Voltage Electrical Support and Related
Infrastructure Project;
2. Approve and authorize the execution of a three year contract in the total amount of $360,000
($120,000 per year) to Pacific Utility Installation, Inc.(PUI).
BACKGROUND:
On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a
municipally owned utility for the purpose of providing various utility services to the Victoria Arbors
Master Plan Area including the Arbors Substation and permanent electric service to developments
within the Rancho Cucamonga Municipal Utility (RCMU) service area.
Given the complexity of the high voltage electrical infrastructure and because RCMU is a small electric
utility, staff identified that specialized operation, maintenance and emergency services would be
required to continue providing reliable and dependable service to the RCMU service area. This
includes having a sufficient number of specialized electrical contractors on hand to assist RCMU when
it is required.
ANALYSIS:
The scope of work will provide on-call/routine operation and maintenance, emergency response
support, as well as necessary high voltage electric distribution construction related to the Rancho
Cucamonga Municipal Utility electrical infrastructure. The work shall include, but is not limited to,
furnishing all labor, equipment, tools, materials and truck stock and other appurtenances necessary for
the construction and installation of conduit, substructures, and related work for a 12kV underground
substructure system, service conversions, 12kV underground cables, switches, splices, surge arresters,
transformers, poles and risers, terminators, grounding, secondary and service cables to connect and
complete residential/commercial/industrial service conversions. The proposed work shall also include,
but is not limited to, trenching, asphalt cut, repair and restoration, removal and/or placement of various
conductors, transformers and related facilities in accordance with the design plans, Electrical Standard
and Specifications for Overhead and Underground Distribution/Transmission System Construction.
Page 132
A request for High Voltage Electrical Contractor Pre -Qualification Questionnaire was released on April
15, 2019 under CIP#800-2019-16 and was published in the Daily Bulletin on April 23 and 30, 2019. On
May 7, 2019, the City Clerk's Office received four completed questionnaire packets.
Staff reviewed and scored all packets and found three of the four to be complete and in accordance
with the requirements. Staff has completed the required background investigation and finds Pacific
Utility Installation, Inc. meets the requirements necessary to satisfactorily complete the needs of RCMU
for High Voltage Electrical Support and Related Infrastructure work.
The proposed contract would add PUI onto a three year pre -qualified list of contractors. Non-
emergency maintenance work would be bid to the pre -qualified list with the work being assigned to the
bidder providing the lowest bid. Emergency work would be assigned on a rotating basis based on
availability to respond. Both non -emergency and emergency work will be charged to the annual
maintenance purchase order. Capital improvements including line extensions and other system related
improvements will be bid to the pre -qualified list and awarded to the lowest bidder under a separate
purchase order utilizing approved capital funding.
FISCAL IMPACT:
First year funding of $120,000 has been included in the draft budget for Fiscal Year 2019/20 from the
Municipal Utility Fund (Fund 705).
COUNCIL GOAL(S) ADDRESSED:
High voltage electrical support services assist Rancho Cucamonga Municipal Utility in providing safe
and reliable electric utility infrastructure that enhances the City's position as the Premier Community in
our region.
Page 133
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Trina Valdez, Management Analyst I
SUBJECT: CONSIDERATION OF A THREE YEAR CONTRACT WITH INTERNATIONAL
LINE BUILDERS, INC. IN THE TOTAL AMOUNT OF $360,000 FOR HIGH
VOLTAGE ELECTRICAL SUPPORT AND RELATED INFRASTRUCTURE.
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the qualifications received for the High Voltage Electrical Support and Related
Infrastructure Project;
2. Approve and authorize the execution of a three year contract in the total amount of $360,000
($120,000 per year) to International Line Builders, Inc.(ILB).
BACKGROUND:
On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a
municipally owned utility for the purpose of providing various utility services to the Victoria Arbors
Master Plan Area including the Arbors Substation and permanent electric service to developments
within the Rancho Cucamonga Municipal Utility (RCMU) service area.
Given the complexity of the high voltage electrical infrastructure and because RCMU is a small electric
utility, staff identified that specialized operation, maintenance and emergency services would be
required to continue providing reliable and dependable services to the RCMU service area. This
includes having a sufficient number of specialized electrical contractors on hand to assist RCMU when
it is required.
ANALYSIS:
The scope of work will provide on-call/routine operation and maintenance, emergency response
support, as well as necessary high voltage electric distribution construction related to the Rancho
Cucamonga Municipal Utility electrical infrastructure. The work shall include, but is not limited to,
furnishing all labor, equipment, tools, materials and truck stock and other appurtenances necessary for
the construction and installation of conduit, substructures, and related work for a 12kV underground
substructure system, service conversions, 12kV underground cables, switches, splices, surge arresters,
transformers, poles and risers, terminators, grounding, secondary and service cables to connect and
complete residential/commercial/industrial service conversions. The proposed work shall also include,
but is not limited to, trenching, asphalt cut, repair and restoration, removal and/or placement of various
conductors, transformers and related facilities in accordance with the design plans, Electrical Standard
and Specifications for Overhead and Underground Distribution/Transmission System Construction.
Page 134
A request for High Voltage Electrical Contractor Pre -Qualification Questionnaire was released on April
15, 2019 under CIP#800-2019-16 and was published in the Daily Bulletin on April 23 and 30, 2019. On
May 7, 2019, the City Clerk's Office received four completed questionnaire packets.
Staff reviewed and scored all packets and found three of the four to be complete and in accordance
with the requirements. Staff has completed the required background investigation and finds
International Line Builders, Inc. meets the requirements necessary to satisfactorily complete the needs
of RCMU for High Voltage Electrical Support and Related Infrastructure work.
The proposed contract would add ILB onto a three year pre -qualified list of contractors. Non -emergency
maintenance work would be bid to the pre -qualified list with the work being assigned to the bidder
providing the lowest bid. Emergency work would be assigned on a rotating basis based on availability
to respond. Both non -emergency and emergency work will be charged to the annual maintenance
purchase order. Capital improvements including line extensions and other system related
improvements will be bid to the pre -qualified list and awarded to the lowest bidder under a separate
purchase order utilizing approved capital funding.
FISCAL IMPACT:
First year funding of $120,000 has been budgeted in Fiscal Year 2019/20 from the Municipal Utility
Fund (Fund 705).
COUNCIL GOAL(S) ADDRESSED:
High voltage electrical support services assist Rancho Cucamonga Municipal Utility in providing safe
and reliable electric utility infrastructure that enhances the City's position as the Premier Community in
our region.
Page 135
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Trina Valdez, Management Analyst I
SUBJECT: CONSIDERATION OF A THREE YEAR CONTRACT WITH HENKELS &
MCCOY, INC. IN THE TOTAL AMOUNT OF $360,000 FOR HIGH VOLTAGE
ELECTRICAL SUPPORT AND RELATED INFRASTRUCTURE.
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the qualifications received for the High Voltage Electrical Support and Related
Infrastructure Project;
2. Approve and authorize the execution of a three year contract in the total amount of $360,000
($120,000 per year) to Henkels & McCoy, Inc. (H&M).
BACKGROUND:
On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a
municipally owned utility for the purpose of providing various utility services to the Victoria Arbors
Master Plan Area including the Arbor Substation and permanent electric service to developments within
the Rancho Cucamonga Municipal Utility (RCMU) service area.
Given the complexity of the high voltage electrical infrastructure and because RCMU is a small electric
utility, staff identified that specialized operation, maintenance and emergency services would be
required to continue providing reliable and dependable services to the RCMU service area. This
includes having a sufficient number of specialized electrical contractors on hand to assist RCMU when
it is required.
ANALYSIS:
The scope of work will provide on-call/routine operation and maintenance, emergency response
support, as well as necessary high voltage electric distribution construction related to the Rancho
Cucamonga Municipal Utility electrical infrastructure. The work shall include, but is not limited to,
furnishing all labor, equipment, tools, materials and truck stock and other appurtenances necessary for
the construction and installation of conduit, substructures, and related work for a 12kV underground
substructure system, service conversions, 12kV underground cables, switches, splices, surge arresters,
transformers, poles and risers, terminators, grounding, secondary and service cables to connect and
complete residential/commercial/industrial service conversions. The proposed work shall also include,
but is not limited to, trenching, asphalt cut, repair and restoration, removal and/or placement of various
conductors, transformers and related facilities in accordance with the design plans, Electrical Standard
and Specifications for Overhead and Underground Distribution/Transmission System Construction.
Page 136
A request for High Voltage Electrical Contractor Pre -Qualification Questionnaire was released on April
15, 2019 under CIP#800-2019-16 and was published in the Daily Bulletin on April 23 and 30, 2019. On
May 7, 2019, the City Clerk's Office received four completed questionnaire packets.
Staff reviewed and scored all packets and found three of the four to be complete and in accordance
with the requirements. Staff has completed the required background investigation and finds Henkels &
McCoy, Inc. meets the requirements necessary to satisfactorily complete the needs of RCMU for High
Voltage Electrical Support and Related Infrastructure work.
The proposed contract would add H&M onto a three year pre -qualified list of contractors. Non-
emergency maintenance work would be bid to the pre -qualified list with the work being assigned to the
bidder providing the lowest bid. Emergency work would be assigned on a rotating basis based on
availability to respond. Both non -emergency and emergency work will be charged to the annual
maintenance purchase order. Capital improvements including line extensions and other system related
improvements will be bid to the pre -qualified list and awarded to the lowest bidder under a separate
purchase order utilizing approved capital funding.
FISCAL IMPACT:
First year funding of $120,000 has been budgeted in Fiscal Year 2019/20 from the Municipal Utility
Fund (Fund 705).
COUNCIL GOAL(S) ADDRESSED:
High voltage electrical support services assist Rancho Cucamonga Municipal Utility in providing safe
and reliable electric utility infrastructure that enhances the City's position as the Premier Community in
our region.
Page 137
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
SUBJECT: CONSIDERATION OF A CONTRACT WITH ELECNOR BELCO ELECTRIC,
INC., IN THE AMOUNT OF $108,978, PLUS A 10% CONTINGENCY, AND
AUTHORIZATION OF AN APPROPRIATION TOTALING $25,190 FOR
THE SAFETY LIGHTING INSTALLATION PROJECT AT TERRA VISTA
PARKWAY AND SPRUCE AVENUE.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Street Lighting Installation Project at Terra Vista
Parkway and Spruce Avenue on file with the City Engineer (Project);
2. Accept the bids received for the Project;
3. Award and authorize the execution of a contract in the amount of $108,978 to the lowest
responsive bidder, Elecnor Belco Electric, Inc., for the Base Bid and Additive Bid;
4. Authorize the expenditure of a 10% contingency in the amount of $10,898;
5. Authorize a Purchase Order in the amount up to $15,000 (or 13.5%) to Aufbau Corporation for on-
call inspection services;
6. Authorize an appropriation in the amount of $19,710 from the Street Lighting Maintenance District
No. 4, Terra Vista Planned Community (Fund 154) fund balance; and
7. Authorize an appropriation in the amount of $5,480 from the Street Lighting Maintenance District
No. 2, Local Streets (Fund 152) fund balance.
8. Authorize the expenditure of a developer paid in -lieu fee in the amount of $10,000 from Account
No. 1882000-2314 for construction of the street light at 8855 Center Avenue.
BACKGROUND:
Terra Vista Parkway and Spruce Avenue is a large intersection controlled by an all -way stop sign. This
intersection contains ADA accessible curb ramps, painted crosswalks (except the north side) and
two street lights situated at the northeast and southeast corners of the intersection. In the evening, the
easterly half of the intersection is illumined by the existing street lights while the westerly half of the
intersection is poorly lit due to missing street lights. The installation of two additional street
lights at the northwest and southwest corners will enhance vehicular visibility and improve pedestrian
safety at the intersection.
Further, a development project located at 8855 Center Avenue was required to install one street light
Page 138
along the project frontage as part of its conditions of approval. The developer was permitted to waive
this condition and instead pay an "in lieu" fee for the street light installation. The developer submitted a
cash deposit to be used toward a future street light installation at this location.
Engineering staff has consulted with two design firms to prepare street lighting installation plans
for each location described above. A vicinity map illustrating the locations is included as Attachment 1.
ANALYSIS:
In early May 2019, the contract documents (plans and specifications) for two street lighting installation
projects located at 1) Terra Vista Parkway and Spruce Avenue and 2) 8855 Center
Avenue were completed and approved by the City Engineer. The Project scope of work includes the
installation of street lights, foundations, LED luminaries, conduits, wires, pull boxes, handholes, non -
metered service pedestals, potholing, trench repairs, and sidewalk and landscape restorations. The
contract documents call for ninety (90) working days to complete construction. This includes
the long lead time to procure the concrete marble street light poles.
The Notice Inviting Bids was released to the general contracting community and was published in the
Daily Bulletin on May 21 and 28, 2019. The City Clerk's Office facilitated the formal solicitation for
bidding the project.
On June 4, 2019, the City Clerk's Office received four construction bids. The Engineer's estimate for
the bid totaled in the amount of $104,844; comprising of the Base Bid and Additive Bid. For reference,
the Additive Bid installs an isolated street light and foundation (including all electrical
appurtenances) located at 8855 Center Avenue. The apparent low bidder, Elecnor Belco Electric, Inc.,
submitted a bid that totaled $108,978 for both the Base and Additive Bids. A full bid summary is
included as Attachment 2.
The Engineering Staff has reviewed all bids received and found all to be complete and in accordance
with the bid requirements with any irregularities to be inconsequential. Staff has completed the required
background investigation and finds the lowest responsive bidder Elecnor Belco Electric, Inc., meet the
requirements of the bid documents.
Environmental:
Staff has determined that the project is Categorically Exempt per the California Environmental Quality
Act (CEQA) Article 19. Categorical Exemptions. In Accordance with Section 15301 "Existing Facilities"
subsection (b), Class 1 projects consist of minor alteration of existing public facilities, therefore, the
Project is considered categorically exempt from CEQA.
FISCAL IMPACT:
Anticipated construction costs for this project are estimated to be as follows:
Expenditure Category
Amount
Construction Contract
$108,978
Construction Contract Contingency (10%)
$10,898
Construction Inspection Services
$15,000
Estimated Construction Costs
$134,876
A total of $120,000 was budgeted in Fiscal Year 2018/19 from the Street Lighting Maintenance District
No. 4 (Fund 154) for this project. Design fees including Southern California Edison's utility
coordination fees have been expended from the budget, therefore, the remaining available
budget for construction is in the amount of $99,689. The remaining funding is identified under the
Capital Improvement Project Account No. listed below:
Page 139
Account No.
Funding Source
Description
Amount
11543035650/1902154-0
SLD No. 4 (154)
TV at Spruce Safety
Lighting
$99,689
A deficit of $35,187 exists in order to proceed with construction. Engineering records indicate that
a $10,000 cash deposit was received for "in lieu" fees for the street light installation at 8855 Center
Avenue. Funds have been deposited into Account No. 1882000-2314 and made available for
this construction project. However, appropriations from the Street Lighting Maintenance District No. 4
(Fund 154) and No. 2 (Fund 152) fund balances into the following project accounts for the remaining
balances in the amounts listed below will be required to execute the construction contract.
Account No.
Funding Source
Description
Amount
11543035650/1902154-0
SLD No. 4 (154)
TV at Spruce Safety
Lighting
$19,710
11523035650/1902152-0
SLD No. 2 (152)
8855 Center Ave Safety
Lighting
$5,480
Total Project Appropriation
$25,190
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council Goal of Public Safety by installing street lighting and enhancing
visibility.
ATTACHMENTS:
Description
Attachment 1 - Vicinity Map
Attachment 2 - Bid Summary
Page 140
ATTACHMENT 1
STREET LIGHTING FOR TERRA
VISTA PARKWAY AT SPRUCE
AVENUE PROJECT
VICINITY MAP
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Page 141
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Page 141
ATTACHMENT 2
STREET LIGHTING FOR TERRA VISTA PARKWAY AT SPRUCE AVENUE BASE BID
SUB -TOTAL AMOUNT
$ 87,064.00 CORRECTED $ 93,503.00 $ 91,754.00 $ 121,255.00 CORRECTED $ 1039350.00
STREET LIGHT INSTALLATION AT 8855 CENTER AVENUE ADDITIVE BID
UNIT
COST
BID SUMMARY FOR BID OPENING JUNE 4, 2019
STREET LIGHTING FOR TERRA VISTA
PARKWAY AT SPRUCE AVENUE
AMOUNT
ENGINEER'S ESTIMATE
APPARENT LOW BIDDER
ELECNOR BELCO ELECTRIC,
INC.
2
DBX, INC.
3
CALIFORNIA PROFESSIONAL
ENGINEERING INC.
4
TSR CONSTRUCTION AND
INSPECTION
STREET LIGHTING FOR TERRA VISTA PARKWAY AT SPRUCE AVENUE BASE BID
NO QTY UNIT DESCRIPTION
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
NO
UNIT
COST
BID
AMOUNT
DESCRIPTION
UNIT
COST
1
BID
AMOUNT
Install Street Lights and Foundation (including LED Luminaire with all required lamp, wiring
and accessories on pole) per City Std. Plan No. 410
UNIT
COST
10,000.00
BID
AMOUNT
1
1
LS
Mobilization and Demobilization
$
3,000.00
$
3,000.00
$
8,000.00
$
8,000.00
$
2,000.00
$
2,000.00
$
3,000.00
$
3,000.00
$
7,000.00
$
7,000.00
2
1
LS
Clearing & Grubbing and Removals including Haul 8s Disposal of Material
$
-
$
-
$
4,000.00
$
4,000.00
$
500.00
$
500.00
$
22,000.00
$
22,000.00
$
6,000.00
$
6,000.00
3
1
LS
Traffic Control
$
3,000.00
$
3,000.00
$
7,000.00
$
7,000.00
$
2,500.00
$
2,500.00
$
18,000.00
$
18,000.00
$
4,000.00
$
4,000.00
4
4
EA
Pothole Utility Lines
$
600.00
$
2,400.00
$
1,000.00
$
4,000.00
$
500.00
$
2,000.00
$
1,000.00
$
4,000.00
$
1,500.00
$
6,000.00
5
450
SF
Misc. P.C.C. Sawcut, Remove and Restore
$
20.00
$
9,000.00
$
22.00
$
9,900.00
$
20.00
$
9,000.00
$
23.00
$
10,350.00
$
8.00
$
3,600.00
6
74
LF
Trenching including Sawcut, Removal, Encasement and Backfill, Boring under curbs, gutters
and/or median island per City Std. Plan 120 and Detail A on Project Plans,
$
146.35
$
10,830.00
$
154.00
$
11,396.00
$
81.00
$
5,994.00
$
160.00
$
11,840.00
$
100.00
$
7,400.00
7
166
LF
Trenching including Encasement and Backfill per City Std. Plan 120 and Detail B on Project
Plans
$
50.00
$
8,300.00
$
80.00
$
13,280.00
$
60.00
$
9,960.00
$
60.00
$
9,960.00
$
60.00
$
9,960.00
8
1
EA
Relocate Street Name Signs from Post to Street Light Pole including Salvage Post to City Yard per
City Std. Plan No.'s 401-B
$
1,050.00
$
1,050.00
$
400.00
$
400.00
$
500.00
$
500.00
$
1,500.00
$
1,500.00
$
500.00
$
500.00
9
2
EA
Install Street Lights and Foundation (including LED Luminaire with all required lamp, wiring
and accessories on pole) per City Std. Plan No. 410
$
15,000.00
$
30,000.00
$
6,400.00
$
12,800.00
$
4,900.00
$
9,800.00
$
8,000.00
$
16,000.00
$
9,000.00
$
18,000.00
10
24
LF
1.5" PVC Schedule 40 Conduit with all sweeps and bends
$
6.00
$
144.00
$
25.00
$
600.00
$
84.00
$
2,016.00
$
30.00
$
720.00
$
10.00
$
240.00
11
210
LF
3" PVC Schedule 80 Conduit with all sweeps and bends
$
12.00
$
2,520.00
$
35.00
$
7,350.00
$
160.00
$
33,600.00
$
70.00
$
14,700.00
$
11.00
$
2,310.00
12
234
LF
3 #12 THWN, Solid Copper Wire
$
5.00
$
1,170.00
$
3.00
$
702.00
$
26.00
$
6,084.00
$
2.50
$
585.00
$
10.00
$
2,340.00
13
1
LS
Install 2-1/0 142 AL CLP
$
3,500.00
$
3,500.00
$
1,500.00
$
1,500.00
$
500.00
$
500.00
$
500.00
$
500.00
$
3,000.00
$
3,000.00
14
1
LS
Tie Into Southern California Edison S.O.E.
$
2,000.00
$
2,000.00
$
3,700.00
$
3,700.00
$
2,500.00
$
2,500.00
$
1,500.00
$
1,500.00
$
15,000.00
$
15,000.00
15
1
EA
Install Non -Metered Service Pedestal per City Std. Plan No. 411, including pad and grounding,
breakers and all incidentals necessary for the operation of the Service Pedestal
$
6,000.00
$
6,000.00
$
3,600.00
$
3,600.00
$
2,500.00
$
2,500.00
$
4,000.00
$
4,000.00
$
8,000.00
$
8,000.00
16
2
EA
Construct Pull Box per City Std. Plan No. 413
$
600.00
$
1,200.00
$
650.00
$
1,300.00
$
500.00
$
1,000.00
$
500.00
$
1,000.00
$
1,000.00
$
2,000.00
17
1
EA
Construct Handhole per City Std. Plan No. 413
$
450.00
$
450.00
$
475.00
$
475.00
$
800.00
$
800.00
$
600.00
$
600.00
$
1,000.00
$
1,000.00
18
1
LS
Restore Landscaping and Irrigation System including testing
$
2,500.00
$
2,500.00
$
3,500.00
$
3,500.00
$
500.00
$
500.00
$
1,000.00
$
1,000.00
$
7,000.00
$
7,000.00
STREET LIGHTING FOR TERRA VISTA PARKWAY AT SPRUCE AVENUE BASE BID
SUB -TOTAL AMOUNT
$ 87,064.00 CORRECTED $ 93,503.00 $ 91,754.00 $ 121,255.00 CORRECTED $ 1039350.00
STREET LIGHT INSTALLATION AT 8855 CENTER AVENUE ADDITIVE BID
UNIT
COST
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
UNIT
COST
BID
AMOUNT
NO
QTY
UNIT
DESCRIPTION
Al
1
EA
Install Street Lights and Foundation (including LED Luminaire with all required lamp, wiring
and accessories on pole) per City Std. Plan No. 410
$
10,000.00
$
10,000.00
$
4,400.00
$
4,400.00
$
4,500.00
$
4,500.00
$
3,500.00
$
3,500.00
$
9,000.00
$
9,000.00
A2
1
EA
Construct Handhole per City Std. Plan No. 413
450.00
450.00
475.00
475.00
800.00
800.00
500.00
500.00
1,000.00
1,000.00
A3
55
LF
1.5" PVC Schedule 40 Conduit including all sweeps and bends with 2 #8 KCMIL, 1 #8 KCMIL
Ground CU (XHHW2) Feeder
$
6.00
$
330.00
$
60.00
$
3,300.00
$
308.00
$
16,940.00
$
50.00
$
2,750.00
$
50.00
$
2,750.00
A4
1
EA
Install Non -Metered Service Pedestal per City Std. Plan No. 411, including pad and grounding,
breakers and all incidentals necessary for the operation of the Service Pedestal
$
6,000.00
$
6,000.00
$
3,600.00
$
3,600.00
$
2,500.00
$
2,500.00
$
4,500.00
$
4,500.00
$
8,000.00
$
8,000.00
A5
1
LS
Tie Into Southern California Edison S.O.E.
1,000.00
1,000.00
3,700.00
3,700.00
1,500.00
1,500.00
1,500.00
1,500.00
15,000.00
15,000.00
STREET LIGHT INSTALLATION AT 8855 CENTER AVENUE ADDITIVE BID SUB -TOTAL AMOUNT 1 $ 17,780.00
STREET LIGHT INSTALLATION AT TERRA VISTA AND SPRUCE TOTAL BASE BID $ 104,844.00
+ ADDITIVE BID AMOUNT
NOTE: CORRECTIONS TO BID AMOUNTS SHOWN IN BOLD.
Page 142
$ 15,475.00
$ 108,978.00
$ 26,240.00
$ 117,994.00
$ 12,750.00 $ 35,750.00
$ 134,005.00 CORRECTED $ 139,100.00
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jason C. Welday, Director of Engineering Services/City Engineer
Gianfranco Laurie, Senior Civil Engineer
CONSIDERATION OF A RESOLUTION ADOPTING THE AMENDED
MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PLAN COVERING
FISCAL YEARS 2018/2023.
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution approving the amended Local
Measure "I" Five -Year Capital Improvement Plan covering Fiscal Years 2018/2023 as requested by the
San Bernardino County Transportation Authority (SBCTA) to provide a public record of the intended use
of Local Measure "I" Funds.
BACKGROUND:
Measure "I", the county -wide transportation sales tax program, requires that each local jurisdiction
receiving revenues annually adopt a Five -Year Capital Improvement Plan which outlines the specific
projects upon which those funds shall be expended. Also, each local jurisdiction is required to amend
the program to adjust for changes as they become apparent.
ANALYSIS:
If changes are necessary (additions or deletions), the plan may be altered at each annual adoption or
intermittently with City Council approval. Staff chooses to amend the program at the end of each fiscal
year to capture any projects that may have been added, account for the estimated actual expenditures
and adjust the plan as necessary for the upcoming budget year. Therefore, staff has prepared the
amended Five -Year Capital Improvement Plan for consideration by the City Council for adoption and to
be kept on file with the San Bernardino County Transportation Authority (SBCTA) for informational
purposes.
FISCAL IMPACT:
The Five -Year list has been over -programmed to allow for spillage and to insure that the adopted plan
contains ample projects for Measure "I" expenditures. In addition, no more than 50% of the estimated
annual revenue went to categorical expenditures in the plan or general program categories. A general
program category is a program of work without any identified streets/locations.
COUNCIL GOAL(S) ADDRESSED:
The Measure "I" Five -Year Capital Improvement Plan will Enhance the City's position as the Premier
Community in our region through construction of needed transportation improvements.
ATTACHMENTS:
Page 143
Description
Attachment 1 - Resolution No. 19-048
Attachment A
Page 144
RESOLUTION NO. 19-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE
AMENDED MEASURE 661" FIVE-YEAR CAPITAL
IMPROVEMENT PROGRAM COVERING FISCAL YEARS
2018/2023 FOR THE EXPENDITURE OF MEASURE "I" FUNDS
WHEREAS, San Bernardino County voters approved passage of Measure "I" in
November 2004, authorizing the San Bernardino County Transportation Authority to impose a
one-half of one percent retail transactions and use tax applicable in the incorporated and
unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement and
traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1
of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from
the Local Streets Program to annually adopt and update a Five -Year Capital Improvement Plan.
WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-1 require each
local jurisdiction to maintain General Fund expenditures for transportation -related construction
and maintenance activities at the required Maintenance of Effort base year level in each fiscal
year of the adopted Five -Year Capital Improvement Plan, which for the City of Rancho
Cucamonga is $2,225,757.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES, that the City Council of the City of Rancho Cucamonga, State of California
that the Amended Measure "I" Five -Year Capital Improvement Plan, attached to this resolution as
Attachment A is hereby adopted.
PASSED, APPROVED, AND ADOPTED this 19th day of June 2019.
Resolution No. 19-048 — Page 1 of 1 ATTACHMENT 1
Page 145
Please do not change, alter or modify this template. Use plus signs
along left side of worksheet to add rows rather than manually inserting
rows to ensure that formulas carry through.
MEASURE I LOCAL PASS-THROUGH FUNDS
FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2018/2019 thru 2022/2023
F-110EXy:ILT, Iaki III r_1
RESOLUTION NUMBER:
19-048
RESOLUTION APPROVAL DATE:
6/19/2019
CONTACT PERSON &TITLE:
Gianfranco Laurie, Senior Civil Engineer
CONTACT PHONE:
(909) 774-4037
CONTACT EMAIL:I
Gianfranco.Laurie@cityofrc.us
JURISDICTION Rancho Cucamonga
CARRYOVER BALANCE: $4,634,731.09
16 Named Projects:
In NMTP
Plan?
Yes/No
ATP
Nexus Project?
Component? Estimated Total
Project Cost
Public DIF
Type Share Share
FY2018/19 Est. Revenue
$ 2,976,414.00 $
Carryover Current
Funds Estimate
FY2019/20 Est. Revenue
3,016,416.00 $
Carryover Current
Funds Estimate
FY2020/21 Est. Revenue
3,056,976.00 $
Carryover Current
Funds Estimate
FY2021/22 Est. Revenue
3,098,546.00 $
Carryover Current
Funds Estimate
FY2022/23 Est. Revenue
3,140,151.00
Carryover Current
Funds Estimate
Total Available
(Carryover plus estimate)
$19,923,234.09
Total Local Street
Measure I Programmed
4th St from Haven to Milliken - Pavement Rehabilitation
Yes
$
500,000.00
$
500,000.00
$500,000.00
4th St from Hellman to Archibald - Pavement Rehabilitation
Yes
$
225,000.00
$
225,000.00
$225,000.00
6th St from Hellman to Archibald - Pavement Rehabilitation
Yes
$
500,000.00
$
500,000.00
$500,000.00
Baker Ave from Foothill to 8th - Pavement Rehabilitation
Yes
$
685,000.00
$ 685,000.00
$685,000.00
Banyan St from Channel to Haven - Pavement Rehabilitation
Yes
$
600,000.00
$ 600,000.00
$600,000.00
Banyan St from Haven to Rochester - Pavement Rehabilitation
Yes
$
550,000.00
$
550,000.00
$550,000.00
Banyan St from Rochester to Etiwanda - Pavement Rehabilitation
Yes
$
450,000.00
$
450,000.00
$450,000.00
Camelian St from Base Line to Rte 210 - Pavement Rehabilitation
Yes
$
900,000.00
$
900,000.00
$900,000.00
Camelian Saline and Ave from Foothill to Base Line - Pavement Rehabilitation
Yes
$
1,000,000.00
$ 1,000,000.00
$1,000,000.00
Cucamonga Storm Drain from east of Hellman to Amethyst to 19th St - SD and Rehabilitation
Yes
$
4,900,000.00
$ 249,370.00
$249,370.00
Etiwanda Ave from Foothill to Base Line - Pavement Rehabilitation
Yes
$
500,000.00
$
500,000.00
$500,000.00
Etiwanda Ave from Highland to Base Line - Pavement Rehabilitation
Yes
$
800,000.00
$ 800,000.00
$800,000.00
Etiwanda Ave from Rte 210 to Wilson - Pavement Rehabilitation
Yes
$
600,000.00
$ 600,000.00
$600,000.00
Foothill Blvd from Haven to Milliken - Pavement Rehabilitation
Yes
$
1,100,000.00
$ 1,026,460.00
$1,026,460.00
Foothill Blvd from 1-15 Freeway to East - Pavement Rehabilitation
Yes
$
825,000.00
$
825,000.00
$825,000.00
Foothill Blvd from Milliken to 1-15 Freeway - Pavement Rehabilitation
Yes
$
1,400,000.00
$ 54,750.00
$54,750.00
Haven Ave from Base Line to Rte 210 - Pavement Rehabilitation
Yes
$
850,000.00
$
850,000.00
$850,000.00
Haven Ave from Foothill to Church - Pavement Rehabilitation
Yes
$
450,000.00
$ 439,350.00
$439,350.00
Haven Ave from Rte 210 - Wilson - Pavement Rehabilitation
Yes
$
900,000.00
$ 900,000.00
$900,000.00
Hermosa Ave from Arrow to Foothill - Pavement Rehabilitation
Yes
$
400,000.00
$ 379,150.00
$379,150.00
Highland Ave from Beryl to Archibald - Pavement Rehabilitation
Yes
$
500,000.00
$
500,000.00
$500,000.00
Lemon Ave from London to Haven - Pavement Rehabilitation
Yes
$
440,000.00
$ 430,000.00
$430,000.00
Local Overlay at Various Locations Attached List of Streets)- Pavement Rehabilitation
Yes
$
2,200,000.00
$ 2,018,179.00
$2,018,179.00
Milliken Ave from Rte 210 to Banyan - Pavement Rehabilitation
Yes
$
497,000.00
$
497,000.00
$497,000.00
Rochester Ave from 6th to Arrow - Pavement Rehabilitation
Yes
$
611,000.00
$
611,000.00
$611,000.00
Rochester Ave from Banyan to Highland - Pavement Rehabilitation
Yes
$
400,000.00
$ 400,000.00
$400,000.00
Rochester Ave from Base Line to Banyan - Pavement Rehabilitation
Yes
$
1,000,000.00
$
150,000.00
$150,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Project Count: 27
Named Projects Total:
$ 4,167,259.00 $ -
- $
3,675,000.00 $
- $ 2,500,000.00 $
- $
3,383,000.00 $
- $ 2,915,000.00
$16,640,259.00
Total Carryover+ Estimate:
$4,167,259.00
$3,675,000.00
122%
$2,500,000.00
82% 1
$3,383,000.00
109% 1
$2,915,000.00
93%
$16,640,259.00
(%) Named Projects: 140% 1 W
(') = Carryover funds may not be used on Categorical Projects. Total Carryover Programmed: $ 4,167,259.00
In Accordance with Measure I Strategic Plan Policy 40003/40012/40016:
1. If Measure I allocated to project is z $100,000, then list individually in Named Projects section.
2. There is a 50% limit on total categorical projects.
3. There is a 150% constraint on total planned expenditures to Measure I estimated revenue.
4. Expenditures of Measure I Local Street funds must be detailed in the Five Year Capital Improvement Plan and adopted by resolution of the governing body.
5. Revised Capital Improvement Plans are due to SBCTA by the end of the fiscal year along with a new resolution.
2018-2023 MICIP_RC USE) AMENDED
Page 146
Total Estimated Programmed: $ 18,382,390.00
Check: $ 22,549,649.00
150% of Estimated Measure I plus carryover: $ 29,884,851.14
Does programing amount exceed 150% limit: No
FY2018/19 MEASURE I LOCAL OVERLAY
NO. STREET NAME
FROM
TO
1 PASITO AVE
END
MIGNONETTE ST
-2 AGATE ST
LAVnn�T
ROBERPS S
3 ALTA LOMA DR
HIGHLAND AVE
HAVEN AVE
4 GARNET ST
LA VINE ST
ROBERDS ST
51 HIGHLAND AVE
TOPAZ ST
NAPA AVE
6 HILLSIDE CV
WILSON AVE
MANZANITA DR
7 LA GLORIA DR
END
LAYTON ST
g LOMITA PR
EI MH IRSTAVE
HERMOS n\/C
9 RING AVE
BAN DOLA ST
MESADA ST
479 TEAK T
E -41D
LOMITA DR
11 BONITA AVE
BEECHWOOD DR
WILSON AVE
12 AGGAZZOTTI RD
CONGEMI CT
VAI BROTHERS DR
13 PEACH TREE LN
END
VALINDA AVE
14 WALKER CT
GANNON ST
END
15 LEMON AVE
BARSAC PL
TERRACINA AVE
16 MT STERLING CT
END
NETHERLANDS VIEW LP
17 ALTADENA CT
HASTINGS RANCH LN
END
18 SHASTA DR
ETIWANDA AVE
ROBERTS PL
19 SILK OAK CT
END
PRIMROSE PL
20 KENYON WAY
LARK DR
VICTORIA PARK LN
21 ASTER CT
END
TIPU PL
22 KEARNEY CT
END
SHERBROOKE PL
23 NOVA CT
AMARILLO ST
END
24 TAMARISK DR
PEACH PL
END
25 SWANSON PL
PROVINCE ST
BASE LINE RD
26 LARKSPUR PL
S. VICTORIA WINDROWS LP
IRONBARK DR
27 N. VICTORIA WINDROWS LP
KALMIA ST
TIPU PL
28 SIERRA LINDA CT
END
CREEKBRIDGE ST
29 LANTANA DR
END
BOUGAINVILLEA WAY
30 ROLLINS CT
END
SHERBROOKE PL
-34 SUNBURST IRST D
VILLA CREST DI
BROOKSIDE D-
32 SWEETGUM DR
END
GERANIUM PL
BROOK IDE Rh
CI INRI IRCT DR
!'D EEKBRIDGE CT
34 FOXGLOVE CT
END
PEACH PL
35 CANDLEWOOD ST
PASITO AVE
RAMONA AVE
36 LEUCITE AVE
CHURCH ST
LANGSTON ST
37 LOCKHAVEN AVE
PALO ALTO ST
CANDLEWOOD ST
38 MONTARA AVE
END
HEMLOCK ST
39 RAMONA AVE
FOOTHILL BLVD
HAMPSHIRE ST
40 LION ST
BASE LINE RD
CANDLEWOOD ST
41 WINERv RIDGE DR
CHIANTI $
-SAN BERN RDINO RD
42 LOCKHAVEN CT
END
HEMLOCK ST
43 REGENCY WAY
BERYL ST
END
Page 147
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Alberto Espinoza, Interim Public Works Services Director
Paul Fisher, Management Analyst I
CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 17-
141 WITH COMMERCIAL CLEANING SYSTEMS FOR CITYWIDE
JANITORIAL SERVICES IN AN AMOUNT NOT TO EXCEED $840,240 FOR
FY 2019/2020, AND AN ESTIMATED TOTAL CONTRACT AMOUNT OF
$4,905,990 OVER THE FIVE YEARS REMAINING ON THE CONTRACT; AND
AUTHORIZE THE CITY MANAGER TO RENEW THE CONTRACT
ANNUALLY.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 3 to contract CO 17-141 with Commercial
Cleaning Systems; extending the term of the contract to June 30, 2020, in an amount not to exceed
$840,240 for FY 2019-2020, and an estimated total contract amount of $4,905,990 over the five years
remaining on the contract; and authorize the City Manager to renew the contract annually.
BACKGROUND:
On June 21, 2017, City Council accepted the bids received and awarded contract CO 17-141 for
"Citywide Janitorial Services" to Commercial Cleaning Systems (CCS). This contract has an option to
renew in one year increments up to a total of seven years ending June 30, 2024. With the second year
of the contract coming to an end, staff is bringing forward the contract as an option for the City Council
to renew the contract with CCS for janitorial services. If approved, Amendment 3 to contract CO 17-141
will extend the term of the contract to June 30, 2020 with a 7.44% rate increase and no changes to the
scope of work or other terms and conditions.
ANALYSIS:
Commercial Cleaning Systems has submitted a Letter of Intent expressing their desire to continue
providing janitorial services to the City of Rancho Cucamonga during FY 2019/2020 with a 7.44% rate
increase. This increase is primarily a result of the scheduled increases to the California minimum wage.
Cleaning crews consist predominately of low wage earners so minimum wage increases directly
impact labor costs for providing janitorial services. The California minimum wage increased to $12.00
per hour on January 1, 2019 and will increase to $13.00 per hour on January 1, 2020. The average
minimum wage for FY 2019/2020 is approximately 8.7% higher than the average minimum wage during
FY 2018/2019.
The chart below indicates the estimated annual funding breakdown. The average annual increase to the
minimum wage on January 1st of each year from 2020 to 2022 is approximately 8%. Therefore, the
assumption underlying this estimate is that contract costs will also increase 8% per year. Please note
Page 148
this is only an estimate and the amounts listed below will likely vary.
Fiscal Year
Routine
Maintenance
Est. Annual
Increase
(8%)
Total Routine
Maintenance
Extra Work
Grand Total/
Fiscal Year
2019/2020
$ 813,240
$ -
$ 813,240
$ 27,000
$ 840,240
2020/2021
$ 813,240
$ 65,060
$ 878,300
$ 27,000
$ 905,300
2021/2022
$ 878,300
$ 70,270
$ 948,570
$ 27,000
$ 975,570
2022/2023
$ 948,570
$ 75,890
$ 1,024,460
$ 27,000
$ 1,051,460
2023/2024
$ 1,024,460
$ 81,960
$ 1,106,420
$ 27,000
$ 1,133,420
Grand Total
$ 4,905,990
CCS continues to provide great service to the City. Staff recommends the City Council approve the
renewal of contract CO 17-141 effective July 1, 2019 and approve the spending limit of $840,240 for FY
2019/2020 and the estimated total contract value of $4,905,990 over the five years remaining on the
contract.
An additional $193,630 over five years for janitorial services at various Fire District facilities will be
considered separately by the Fire District Board of Directors.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council Goals of Enhancing Premier Community Status and Public Safety
by ensuring City and Fire District facilities are properly maintained.
ATTACHMENTS:
Description
Attachment 1 - Amendment 3
Page 149
Attachment 1 - Amendment 3
AMENDMENT NO. 3
to
Professional Services Agreement (CO #17-141)
between
Commercial Cleaning Systems (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter "City")
and
Rancho Cucamonga Fire Protection District (hereinafter the "RCFPD")
This Amendment No. 3 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 17-141 to incorporate the following:
Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not
exceed $840,240 for City facilities and $33,000 for RCFPD facilities during the period July
1, 2019 through June 30, 2020.
Said extension will be in accordance with contractor's letter of intent dated May 20, 2019,
attached hereto as Exhibit A. This will be the third year of the agreement.
Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work
7.44%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO# 17-141, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return two (2)
original signed copies to the City and District no later than June 5, 2019. The City and RCFPD will process
both copies for signature and provide Contractor with one (1) fully executed copy of the Amendment.
Commercial Cleaning Systems
By:
Name
Title
By:
Name
Date
Date
Title
(two signatures required if corporation)
City of Rancho Cucamonga
By:
Name
Title
Date
Rancho Cucamonga Fire Protection District
By:
Name
Title
Date
Page 150
CCS Exhibit
Commercial Cleaning Systems
A Company 8.111 Iv Ser
May 20, 2018
Via Email
Mr. Paul Fisher
Management Analyst I
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
RE: Letter of Intent for Contract Renewal: CO 17-141 for Janitorial Services
Fiscal Year: July 1, 2019 —June 30, 2020
Commercial Cleaning Systems
Dear Mr. Fisher:
Please accept this letter as formal notice of Commercial Cleaning Systems' interest to continue to
provide janitorial services to the City of Rancho Cucamonga for the fiscal year of 2019 to 2020. It has
been our pleasure to provide janitorial services over the past year, and we appreciate the opportunity to
continue working with the City.
The State of California implemented a law that allows for an annual increase to the minimum wage up
to $15.00 by the year 2022. In January 2020, another escalation in wage is scheduled to occur ($1.00
increase from $12.00 to $13.00.) Thus, CCS asks that we be afforded the opportunity to increase the
contract fees in the amount of 7.44% effective July 1, 2019. This increase represented a blended rate for
the 2019/2020 fiscal year. Please find attached a summary that shows the 2018/2019 fiscal year pricing
compared to the 2019/2020 pricing.
We appreciate the opportunity that the City of Rancho Cucamonga has provided to us, and we look
forward to a long business relationship.
Please feel free to contact me at chall@commercialcleaningsystems.com or at (949) 261-1234 ext. 211.
Thank you,
6 - �, /I/- & (
Cameron Hall
Vice President
Commercial Cleaning Systems
COMM ERCIALCLEANINGSYSTEMS. COM
3001 Red Hill Avenue, Building 6-220, Costa Mesa, CA 926261 949.261.1234
Page 151
Exhibit B
Vendor: Commercial Cleaning Systems
Contract No: [O17c141
Project: Citywide Janitorial Services
Subject: Pricing for Fiscal Year 2O19'2D2Owith a7.44V6increase
Routine Maintenance
FY 2019/2020
Monthly
Annual
I
:Animal Care and Adoption Center, 11780 Arrow Route
$ 2,424.05
$
29,088.60
2
Archibald Library, 7368 Archibald Avenue
$ 4,507.81
$
54,093.72
3
Central Park Community Centers , 11200 Base Line Road
$ 6,166.27
$
73,995.24
4
City Hall, 10500 Civic Center Drive
$ 10,923.87
131,086.44
5
LoanMart Field (Regular Services) , 8408 Rochester Avenue
$ 1,818.88
21,826.56
6
::Fleet Services, 9153 Ninth Street
$ 693.54
1 $
8,322.48
7
Lions East, 9191 Base Line Road
$ 2,365.01
$
28,380.12
8
Lions West, 9161 Base Line Road
$ 1,855.84
$
22,270.081
9
Paul A. Biane Library, 12505 Cultural Center Dr.
$ 4,285.71
$
51,428.52
10
Public Safety, 10510 Civic Center Drive
$ 6,016.38
$
72,196.56
11
Public Works Service Center, 8794 Lion Street
$ 3,352.07
$
40,224.84
12
::RC Family Resource Center, 9791 Arrow Route
$ 1,825.64:$
21,907.68:
13
RC Sports Center, 8303 Rochester Ave.
$ 6,133 59 $
73,603.08
[�t- ajium Park Maintenance Facility, 8408 Rochester Avenue
$ 367.71
$
4,412.52
ria Gardens Cultural Center, 12505 Cultural Center Dr.
$ 10,799.10
$
129,589.2
ria Gardens Police Substation, 7743 Kew Avenue
$ 599.03
$
7,188.36
ehold Hazardous Waste
$ 128.58
$
1,542 .96
Total Routine Maintenance
$ 64,263.08
$
771,156.96
Additional Services for LoamMart Field
FY 2019/2020
U
Amount
18
Cafe Seating Areas -per game/event
Game/Event
]Game/Event
8
19
Grandstand Seating Areas -per game/event
$
164.98
20
City Occupied Third Floor Offices - per weekend game/event
Game/Event
$
42.89
21
::Lobby- per weekend game/event
Game/Event
$
42.89
22
!Third Floor Hall - per weekend game/event
Game/Event
$
42.89
23
::Third Floor Restrooms - per weekend game/event
::Game/Event
$
42.89
EmtnaWork-LummpSmmnandUnitCosts
FY 2019/2020
Item
Description
Unit
Amount
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Alberto Espinoza, Interim Public Works Services Director
Dean Rodia, Parks and Landscape Superintendent
Paul Fisher, Management Analyst
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 16-
148 WITH BRIGHTVIEW LANDSCAPE SERVICES FOR LANDSCAPE,
IRRIGATION, AND PARKS MAINTENANCE FOR LANDSCAPE
MAINTENANCE DISTRICT 1 PARKS, IN AN AMOUNT NOT TO EXCEED
$354,660 FOR FY 2019/2020, AND AN ESTIMATED TOTAL CONTRACT
AMOUNT OF $1,475,970 OVER THE FOUR YEARS REMAINING ON THE
CONTRACT; AND AUTHORIZE THE CITY MANAGER TO RENEW THE
CONTRACT ANNUALLY.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 3 to contract CO 16-148 with BrightView
Landscape Services, extending the term of the contract to June 30, 2020, in an amount not to exceed
$354,660 for FY 2019-2020, and an estimated total contract amount of $1,475,970 over the four years
remaining on the contract; and authorize the City Manager to renew the contract annually.
BACKGROUND:
On June 15, 2016, the City Council accepted the bids received for landscape services and awarded
contract CO 16-148 to BrightView Landscape Services for the complete maintenance of parks located
in Landscape Maintenance District 1 (LMD-1). This contract has an option to renew in one year
increments up to a total of seven years ending June 30, 2023. Currently, all parks in LMD 1 are
maintained at Service Level C as defined by the contract specifications. If approved, Amendment 3 to
contract CO 16-148 extends the term of the contract to June 30, 2020 with NO rate increase and no
changes to the scope of work, service levels, or other terms and conditions.
ANALYSIS:
BrightView Landscape Services has submitted a Letter of Intent expressing their desire to continue
providing service to the City of Rancho Cucamonga during FY 2019/2020 with NO rate increase. In
anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase
adjustment in future years, staff has prepared the chart below to show the estimated annual funding
breakdown. Please note this is only an estimate and the amounts listed below could vary.
Page 153
Fiscal Year
Prior Year
Costs
Est. Annual
Increase
(4%)
Total Costs
2019/2020
$ 354,660
2020/2021
$ 354,660
$ 14,190
$ 368,850
2021/2022
$ 354,660
$ 14,190
$ 368,850
2022/2023
$ 368,850
$ 14,760
$ 383,610
Grand Total
$ 1,475,970
BrightView Landscape Services continues to provide acceptable service to the City. Staff recommends
the City Council approve the renewal of contract CO 16-148 effective July 1, 2019 and approve the
spending limit of $354,660 for FY 2019/2020 and the estimated total contract value of $1,475,970 over
the four years remaining on the contract.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020.
COUNCIL GOAL(S) ADDRESSED:
The item addresses the City Council Goal of Enhancing Premier Community Status in our region by
maintaining safe and aesthetically pleasing park and recreation sites.
ATTACHMENTS:
Description
Attachment 1 - Amendment 3
Page 154
Attachment 1 - Amendment 3
AMENDMENT NO. 3
to
Professional Services Agreement (CO #16-148)
between
BrightView Landscape Services (hereinafter "Contractor")
and
City of Rancho Cucamonga (hereinafter the "City")
This Amendment No. 3 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 16-148, to incorporate the following:
The above-mentioned Agreement has been in effect for three (3) years and has an option to
renew in one (1) year increments. Contractor and City would like to exercise the option to renew
CO 16-148 for one (1) additional year.
Item 1. The term of the agreement is hereby extended an additional year to June 30, 2020 in an
amount that shall not exceed $354,660 for routine maintenance and extra work during
the period July 1, 2019 through June 30, 2020. Routine maintenance shall be
performed at service level C per contract specifications.
Said extension will be in accordance with the Contractor's letter of intent dated May
16, 2019, attached hereto as Exhibit A. This will be the fourth year of the agreement.
Item 2. The contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO#16-148, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return three
(3) original signed copies to the City no later than June 5, 2019. The City will process the copies for
signature and provide Contractor with one (1) fully executed copy of the Amendment.
BrightView Landscape Services
Name Date
City of Rancho Cucamonga
By:
Name
Title Title
By: By:
Name Date Name
Title Title
(two signatures required if corporation)
Date
Date
Page 155
EXHIBIT A
BrightView -
May 16, 2019
Paul Fisher, Management Analyst I
City of Rancho Cucamonga, Public Works Services
8794 Lion Street, Rancho Cucamonga, CA 91730
RE: Contract Renewals: CO 16-148 (LMD 1 Parks), CO 16-262 (PD 85 Parks), and CO
2012-009 (LMDs 1, 2, 4R and 5)
Mr. Fisher,
On behalf of BrightView Landscape Services Inc. we would like to thank the City of
Rancho Cucamonga for the continued partnership.
Please accept this letter as our intent to renew the three contracts mentioned above for
fiscal year 2019/2020.
Feel free to contact me at 818-581-7340 or rene.rivera(aD_ brig htview.cor with any
questions.
Very truly yours,
BrightView Landscape Services
Rene Rivera
Vice President -General Manager
Inland Empire
cc: Gina Morales/Regional Admin Manager
Page 156
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Bear Gulch Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
0
SF
$ -
$ -
$ -
Turf Maintenance
160,350
SF
$ 0.0087
$ 1,395.05
$ 16,740.60
Hardscape Maint. Inc. Sweeping
1
LS
$ 64.96
$ 64.96
$ 779.52
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 243.58
$ 243.58
$ 2,922.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 1,407.32
$ 1,407.32
$ 16,887.84
Drinking Fountain Maintenance
1
LS
$ 16.24
$ 16.24
$ 194.88
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
1
LS
$ 54.13
$ 54.13
$ 649.56
Trash Bin Enclosures
1
LS
$ -
$ -
$ -
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Bear Gulch Park - Service Level B
$ 3,692.28
$ 44,307.36
Beryl Park West - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
5,000
SF
$ 0.0107
$ 53.50
$ 642.00
Turf Maintenance
313,632
SF
$ 0.0087
$ 2,728.60
$ 32,743.20
Hardscape Maint. Inc. Sweeping
1
LS
$ 48.72
$ 48.72
$ 584.64
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 119.09
$ 119.09
$ 1,429.08
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 48.72
$ 48.72
$ 584.64
Debris Management
Litter Control
1
LS
$ 48.72
$ 48.72
$ 584.64
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Beryl Park West - Service Level B
1
LS
$ 75.78
$ 75.78
$ 909.36
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 4,275.55
$ 51,306.60
Page 157
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Beryl Park East - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
5,000
SF
$ 0.0107
$ 53.50
$ 642.00
Turf Maintenance
304,920
SF
$ 0.0087
$ 2,652.80
$ 31,833.60
Hardscape Maint. Inc. Sweeping
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 64.96
$ 64.96
$ 779.52
Hardcourt Maintenance
1
LS
$ 216.51
$ 216.51
$ 2,598.12
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
1
LS
$ 108.26
$ 108.26
$ 1,299.12
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Beryl Park East - Service Level B
$ 4,389.19
$ 52,670.28
Church Street Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 135.32
$ 135.32
$ 1,623.84
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
1,575
SF
$ 0.0107
$ 16.85
$ 202.20
Turf Maintenance
230,868
SF
$ 0.0087
$ 2,008.55
$ 24,102.60
Hardscape Maint. Inc. Sweeping
1
LS
$ 48.72
$ 48.72
$ 584.64
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 64.96
$ 64.96
$ 779.52
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Church Street Park - Service Level B
1
LS
$ 81.20
$ 81.20
$ 974.40
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 3,513.97
$ 42,167.64
Page 158
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Golden Oak Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
34,848
SF
$ 0.0107
$ 372.87
$ 4,474.44
Turf Maintenance
145,054
SF
$ 0.0087
$ 1,261.97
$ 15,143.64
Hardscape Maint. Inc. Sweeping
1
LS
$ 32.48
$ 32.48
$ 389.76
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 48.72
$ 48.72
$ 584.64
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 16.24
$ 16.24
$ 194.88
Debris Management
Litter Control
1
LS
$ 32.48
$ 32.48
$ 389.76
Trash Containers
1
LS
$ 70.37
$ 70.37
$ 844.44
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Golden Oak Park - Service Level B
$ 3,001.08
$ 36,012.96
Hermosa Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 108.26
$ 108.26
$ 1,299.12
Shrub, Groundcover, Vine and Mulch Maint.
3,160
SF
$ 0.0107
$ 33.81
$ 405.72
Turf Maintenance
319,730
SF
$ 0.0087
$ 2,781.65
$ 33,379.80
Hardscape Maint. Inc. Sweeping
1
LS
$ 64.96
$ 64.96
$ 779.52
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 146.15
$ 146.15
$ 1,753.80
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 129.91
$ 129.91
$ 1,558.92
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 129.91
$ 129.91
$ 1,558.92
Trash Containers
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Trash Bin Enclosures
Graffiti Removal
Total - Hermosa Park - Service Level B
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 4,549.77
$ 54,597.24
Page 159
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Old Town Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 115.84
$ 115.84
$ 1,390.08
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
2,123
SF
$ 0.0107
$ 22.72
$ 272.64
Turf Maintenance
138,085
SF
$ 0.0087
$ 1,201.34
$ 14,416.08
Hardscape Maint. Inc. Sweeping
1
LS
$ 64.96
$ 64.96
$ 779.52
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 119.09
$ 119.09
$ 1,429.08
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
1
LS
$ 70.37
$ 70.37
$ 844.44
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Old Town Park - Service Level B
$ 2,728.34
$ 32,740.08
Bear Gulch Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
0
SF
$ -
$ -
$ -
Turf Maintenance
160,350
SF
$ 0.0052
$ 833.82
$ 10,005.84
Hardscape Maint. Inc. Sweeping
1
LS
$ 32.48
$ 32.48
$ 389.76
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 243.58
$ 243.58
$ 2,922.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 1,407.32
$ 1,407.32
$ 16,887.84
Drinking Fountain Maintenance
1
LS
$ 16.24
$ 16.24
$ 194.88
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Bear Gulch Park - Service Level C
1
LS
$ 54.13
$ 54.13
$ 649.56
1
LS
$ -
$ -
$ -
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 3,042.28
$ 36,507.36
Page 160
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Beryl Park West - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
5,000
SF
$ 0.0107
$ 53.50
$ 642.00
Turf Maintenance
313,632
SF
$ 0.0052
$ 1,630.89
$ 19,570.68
Hardscape Maint. Inc. Sweeping
1
LS
$ 24.90
$ 24.90
$ 298.80
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 119.09
$ 119.09
$ 1,429.08
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 48.72
$ 48.72
$ 584.64
Debris Management
Litter Control
1
LS
$ 48.72
$ 48.72
$ 584.64
Trash Containers
1
LS
$ 75.78
$ 75.78
$ 909.36
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Beryl Park West - Service Level C
$ 3,097.73
$ 37,172.76
Beryl Park East - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
5,000
SF
$ 0.0107
$ 53.50
$ 642.00
Turf Maintenance
304,920
SF
$ 0.0052
$ 1,585.58
$ 19,026.96
Hardscape Maint. Inc. Sweeping
1
LS
$ 48.72
$ 48.72
$ 584.64
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 64.96
$ 64.96
$ 779.52
Hardcourt Maintenance
1
LS
$ 216.51
$ 216.51
$ 2,598.12
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Beryl Park East - Service Level C
1
LS
$ 108.26
$ 108.26
$ 1,299.12
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 3,216.97
$ 38,603.64
Page 161
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Church Street Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 112.59
$ 112.59
$ 1,351.08
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
1,575
SF
$ 0.0107
$ 16.85
$ 202.20
Turf Maintenance
230,868
SF
$ 0.0052
$ 1,200.51
$ 14,406.12
Hardscape Maint. Inc. Sweeping
1
LS
$ 24.90
$ 24.90
$ 298.80
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 64.96
$ 64.96
$ 779.52
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
1
LS
$ 81.20
$ 81.20
$ 974.40
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Church Street Park - Service Level C
$ 2,632.32
$ 31,587.84
Golden Oak Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
34,848
SF
$ 0.0107
$ 372.87
$ 4,474.44
Turf Maintenance
145,054
SF
$ 0.0052
$ 754.28
$ 9,051.36
Hardscape Maint. Inc. Sweeping
1
LS
$ 16.24
$ 16.24
$ 194.88
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 48.72
$ 48.72
$ 584.64
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 16.24
$ 16.24
$ 194.88
Debris Management
Litter Control
1
LS
$ 32.48
$ 32.48
$ 389.76
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Golden Oak Park - Service Level C
1
LS
$ 70.37
$ 70.37
$ 844.44
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 2,420.86
$ 29,050.32
Page 162
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Hermosa Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Shrub, Groundcover, Vine and Mulch Maint.
3,160
SF
$ 0.0107
$ 33.81
$ 405.72
Turf Maintenance
319,730
SF
$ 0.0052
$ 1,662.60
$ 19,951.20
Hardscape Maint. Inc. Sweeping
1
LS
$ 32.48
$ 32.48
$ 389.76
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 146.15
$ 146.15
$ 1,753.80
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 129.91
$ 129.91
$ 1,558.92
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 129.91
$ 129.91
$ 1,558.92
Trash Containers
1
LS
$ 97.43
$ 97.43
$ 1,169.16
Trash Bin Enclosures
1
LS
$ 27.07
$ 27.07
$ 324.84
Graffiti Removal
1
LS
$ 48.72
$ 48.72
$ 584.64
Total - Hermosa Park - Service Level C
$ 3,314.88
$ 39,778.56
Old Town Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 86.61
$ 86.61
$ 1,039.32
Tree Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Shrub, Groundcover, Vine and Mulch Maint.
2,123
SF
$ 0.0107
$ 22.72
$ 272.64
Turf Maintenance
138,085
SF
$ 0.0052
$ 718.04
$ 8,616.48
Hardscape Maint. Inc. Sweeping
1
LS
$ 32.48
$ 32.48
$ 389.76
Decomposed Granite Surfacing
1
LS
$ 48.72
$ 48.72
$ 584.64
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 73.08
$ 73.08
$ 876.96
Features Maintenance
Playground Maintenance
1
LS
$ 27.07
$ 27.07
$ 324.84
Picnic Area Maintenance
1
LS
$ 119.09
$ 119.09
$ 1,429.08
Hardcourt Maintenance
1
LS
$ 54.13
$ 54.13
$ 649.56
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 703.66
$ 703.66
$ 8,443.92
Drinking Fountain Maintenance
1
LS
$ 32.48
$ 32.48
$ 389.76
Debris Management
Litter Control
1
LS
$ 64.96
$ 64.96
$ 779.52
Trash Containers
Trash Bin Enclosures
Graffiti Removal
Total - Old Town Park - Service Level C
1
LS
$ 70.37
$ 70.37
$ 844.44
1
LS
$ 27.07
$ 27.07
$ 324.84
1
LS
$ 48.72
$ 48.72
$ 584.64
$ 2,156.27
$ 25,875.24
Page 163
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 16-148
Project: Lanscape, Irrigation and Park Maintenance for LMD-1 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Extra Work Schedule
Unit
Unit Cost
Furnish and Plant One Gallon Tree and Stake
LS
$ 9.21
Furnish and Plant Five Gallon Tree and Stake
LS
$ 20.57
Furnish and Plant Fifteen Gallon Tree and Stake
LS
$ 102.85
Furnish and Plant One Gallon Shrub
LS
$ 9.21
Furnish and Plant Five Gallon Shrub
LS
$ 20.57
Furnish and Plant One Flat Groundcover
LS
$ 27.07
Furnish, Place and Grade One Cubic Yard of Mulch
LS
$ 54.13
Sports Field Renovations
Unit
Unit Cost
Soccer Field Renovation
LS
$ 3,464.16
Softball Field Renovation (No Infield Turf)
LS
$ 2,706.38
Baseball Field Renovation, 60' Field
LS
$ 3,788.93
Baseball Field Renovation, 90' Field
LS
$ 4,546.71
Hourly Labor Rate Including Overhead
Unit
Unit Cost
General Laborer
HR
$ 30.32
Skilled Laborer
HR
$ 43.31
Irrigation Repair Technician
HR
$ 59.55
Licensed or Certified Chemical Applicator
HR
$ 64.96
Page 164
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Alberto Espinoza, Interim Public Works Services Director
Dean Rodia, Parks and Landscape Superintendent
Paul Fisher, Management Analyst
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 16-
262 WITH BRIGHTVIEW LANDSCAPE SERVICES FOR LANDSCAPE,
IRRIGATION, AND PARKS MAINTENANCE FOR PD -85 PARKS, IN AN
AMOUNT NOT TO EXCEED $302,380 FOR FY 2019/2020, AND AN
ESTIMATED TOTAL CONTRACT AMOUNT OF $1,258,400 OVER THE FOUR
YEARS REMAINING ON THE CONTRACT; AND AUTHORIZE THE CITY
MANAGER TO RENEW THE CONTRACT ANNUALLY.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 2 to contract CO 16-262 with BrightView
Landscape Services extending the term of the contract to June 30, 2020, in an amount not to exceed
$302,380 for FY 2019-2020, and an estimated total contract amount of $1,258,400 over the four years
remaining on the contract; and authorize the City Manager to renew the contract annually.
BACKGROUND:
On November 16, 2016, the City Council accepted the bids received for landscape services and
awarded contract CO 16-262 to BrightView Landscape Services for "Landscape, Irrigation, and Parks
Maintenance for PD -85 Parks". This contract has an option to renew in one year increments up to a
total of seven years ending June 30, 2023. Currently, all parks in PD -85 are maintained at Service Level
C as defined by the contract specifications. If approved, Amendment 2 to contract CO 16-262 will
extend the term of the contract to June 30, 2020 with NO rate increase and no changes to the scope of
work, service levels, or other terms and conditions.
ANALYSIS:
BrightView Landscape Services has submitted a Letter of Intent expressing their desire to continue
providing service to the City of Rancho Cucamonga during 2019/2020 with NO rate increase. In
anticipation of a possible request by the contractor for a Consumer Price Index (CPI -U) increase
adjustment in future years, staff has prepared the chart below to show the estimated annual funding
breakdown. Please note this is only an estimate and the amounts listed below could vary.
Page 165
Est. Annual
Prior Year
Increase
Fiscal Year
Costs
(4%)
Total Costs
2019/2020
$ 302,380
2020/2021
$ 302,380
$ 12,100
1 $ 314,480
Page 165
2021/2022 $ 302,380 $ 12,100
$ 314,480
2022/2023 $ 314,480 $ 12,580
$ 327,060
Grand Total
$ 1,258,400
BrightView Landscape Services continues to provide acceptable service to the City. Staff recommends
the City Council approve the renewal of contract CO 16-262 effective July 1, 2019 and approve the
spending limit of $302,380 for FY 2019/2020 and the estimated total contract value of $1,258,400 over
the four years remaining on the contract.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020.
COUNCIL GOAL(S) ADDRESSED:
The item addresses the City Council Goal of Enhancing Premier Community Status in our region by
maintaining safe and aesthetically pleasing park and recreation sites.
ATTACHMENTS:
Description
Attachment 1 - Amendment 2
Page 166
Attachment 1 - Amendment 2
AMENDMENT NO. 2
to
Professional Services Agreement (CO #16-262)
between
BrightView Landscape Services (hereinafter "Contractor")
and
City of Rancho Cucamonga (hereinafter the "City")
This Amendment No. 2 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 16-262, to incorporate the following:
The above-mentioned Agreement has been in effect for two (2) years and has an option to renew
in one (1) year increments. Contractor and City would like to exercise the option to renew CO 16-
262 for one (1) additional year.
Item 1. The term of the agreement is hereby extended an additional year to June 30, 2020 in an
amount that shall not exceed $302,380 for routine maintenance and extra work during
the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed
at service level C per contract specifications.
Said extension will be in accordance with the Contractor's letter of intent dated May 16,
2019, attached hereto as Exhibit A. This will be the third year of the agreement.
Item 2. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO#16-262, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return three
(3) original signed copies to the City no later than June 5, 2019. The City will process the copies for
signature and provide Contractor with one (1) fully executed copy of the Amendment.
BrightView Landscape Services
City of Rancho Cucamonga
By:
By:
Name Date
Name Date
Title
Title
By:
By:
Name Date
Name Date
Title
Title
(two signatures required if corporation)
Page 167
BrightView 1�
May 16, 2019
Paul Fisher, Management Analyst I
City of Rancho Cucamonga, Public Works Services
8794 Lion Street, Rancho Cucamonga, CA 91730
RE: Contract Renewals: CO 16-148 (LMD 1 Parks), CO 16-262 (PD 85 Parks), and CO
2012-009 (LMDs 1, 2, 4R and 5)
Mr. Fisher,
On behalf of BrightView Landscape Services Inc. we would like to thank the City of
Rancho Cucamonga for the continued partnership.
Please accept this letter as our intent to renew the three contracts mentioned above for
fiscal year 2019/2020.
Feel free to contact me at 818-581-7340 or rene.rivera(aD_ brig htview.cor with any
questions.
Very truly yours,
BrightView Landscape Services
Rene Rivera
Vice President -General Manager
Inland Empire
cc: Gina Morales/Regional Admin Manager
Page 168
Vendor: BrightView Landscape Services
Contract No: CO 16262
Project: Lanscape, Irrigation and Park Maintenance for PD -85 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Red Hill Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 303.12
$ 303.12
$ 3,637.44
Tree Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Shrub, Groundcover, Vine and Mulch Maint.
348,480
SF
$ 0.0047
$ 1,637.86
$ 19,654.32
Turf Maintenance
1,197,900
SF
$ 0.0062
$ 7,426.98
$ 89,123.76
Hardscape Maint. Inc. Sweeping
1
LS
$ 92.79
$ 92.79
$ 1,113.48
Decomposed Granite Surfacing
1
LS
$ 46.40
$ 46.40
$ 556.80
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 742.32
$ 742.32
$ 8,907.84
Features Maintenance
Playground Maintenance
1
LS
$ 51.55
$ 51.55
$ 618.60
Picnic Area Maintenance
1
LS
$ 268.06
$ 268.06
$ 3,216.72
Lake Maintenance
1
LS
$ 221.67
$ 221.67
$ 2,660.04
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 2,144.48
$ 2,144.48
$ 25,733.76
Drinking Fountain Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Debris Management
Litter Control
1
LS
$ 247.44
$ 247.44
$ 2,969.28
Trash Containers
1
LS
$ 283.53
$ 283.53
$ 3,402.36
Trash Bin Enclosures
1
LS
$ 77.33
$ 77.33
$ 927.96
Graffiti Removal
1
LS
$ 92.79
$ 92.79
$ 1,113.48
Total - Red Hill Park - Service Level B
$ 13,790.98
$ 165,491.76
Heritage Park - Service Level B
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 257.75
$ 257.75
$ 3,093.00
Tree Maintenance
1
LS
$ 36.09
$ 36.09
$ 433.08
Shrub, Groundcover, Vine and Mulch Maint.
925,650
SF
$ 0.0047
$ 4,350.56
$ 52,206.72
Turf Maintenance
609,840
SF
$ 0.0062
$ 3,781.01
$ 45,372.12
Hardscape Maint. Inc. Sweeping
1
LS
$ 61.86
$ 61.86
$ 742.32
Decomposed Granite Surfacing
1
LS
$ 46.40
$ 46.40
$ 556.80
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 371.16
$ 371.16
$ 4,453.92
Features Maintenance
Playground Maintenance
1
LS
$ 51.55
$ 51.55
$ 618.60
Picnic Area Maintenance
1
LS
$ 134.03
$ 134.03
$ 1,608.36
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 536.12
$ 536.12
$ 6,433.44
Drinking Fountain Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Debris Management
Litter Control
1
LS
$ 123.72
$ 123.72
$ 1,484.64
Trash Containers
1
LS
$ 154.65
$ 154.65
$ 1,855.80
Trash Bin Enclosures
Graffiti Removal
Total - Heritage Park - Service Level B
1
LS
$ 25.78
$ 25.78
$ 309.36
1
LS
$ 92.79
$ 92.79
$ 1,113.48
$ 10,100.80
$ 121,209.60
Page 169
Vendor: BrightView Landscape Services
Contract No: CO 16262
Project: Lanscape, Irrigation and Park Maintenance for PD -85 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Red Hill Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 77.33
$ 77.33
$ 927.96
Tree Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Shrub, Groundcover, Vine and Mulch Maint.
348,480
SF
$ 0.0047
$ 1,637.86
$ 19,654.32
Turf Maintenance
1,197,900
SF
$ 0.0025
$ 2,994.75
$ 35,937.00
Hardscape Maint. Inc. Sweeping
1
LS
$ 92.79
$ 92.79
$ 1,113.48
Decomposed Granite Surfacing
1
LS
$ 46.40
$ 46.40
$ 556.80
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 742.32
$ 742.32
$ 8,907.84
Features Maintenance
Playground Maintenance
1
LS
$ 51.55
$ 51.55
$ 618.60
Picnic Area Maintenance
1
LS
$ 268.06
$ 268.06
$ 3,216.72
Lake Maintenance
1
LS
$ 221.67
$ 221.67
$ 2,660.04
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 2,144.48
$ 2,144.48
$ 25,733.76
Drinking Fountain Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Debris Management
Litter Control
1
LS
$ 247.44
$ 247.44
$ 2,969.28
Trash Containers
1
LS
$ 283.53
$ 283.53
$ 3,402.36
Trash Bin Enclosures
1
LS
$ 77.33
$ 77.33
$ 927.96
Graffiti Removal
1
LS
$ 92.79
$ 92.79
$ 1,113.48
Total - Red Hill Park - Service Level C
$ 9,132.96
$ 109,595.52
Heritage Park - Service Level C
Quantity
Unit
Monthly
Unit Cost
Monthly Cost
Annual Cost
Landscape Maintenance
Pest Control
1
LS
$ 77.33
$ 77.33
$ 927.96
Tree Maintenance
1
LS
$ 36.09
$ 36.09
$ 433.08
Shrub, Groundcover, Vine and Mulch Maint.
925,650
SF
$ 0.0047
$ 4,350.56
$ 52,206.72
Turf Maintenance
609,840
SF
$ 0.0025
$ 1,524.60
$ 18,295.20
Hardscape Maint. Inc. Sweeping
1
LS
$ 61.86
$ 61.86
$ 742.32
Decomposed Granite Surfacing
1
LS
$ 46.40
$ 46.40
$ 556.80
Irrigation System Maintenance
Per Section 900-2.1.2
1
LS
$ 371.16
$ 371.16
$ 4,453.92
Features Maintenance
Playground Maintenance
1
LS
$ 51.55
$ 51.55
$ 618.60
Picnic Area Maintenance
1
LS
$ 134.03
$ 134.03
$ 1,608.36
Structures Maintenance
Restroom Building Maintenance
1
LS
$ 536.12
$ 536.12
$ 6,433.44
Drinking Fountain Maintenance
1
LS
$ 77.33
$ 77.33
$ 927.96
Debris Management
Litter Control
1
LS
$ 123.72
$ 123.72
$ 1,484.64
Trash Containers
1
LS
$ 154.65
$ 154.65
$ 1,855.80
Trash Bin Enclosures
Graffiti Removal
Total - Heritage Park - Service Level C
1
LS
$ 25.78
$ 25.78
$ 309.36
1
LS
$ 92.79
$ 92.79
$ 1,113.48
$ 7,663.97
$ 91,967.64
Page 170
Vendor: BrightView Landscape Services
Contract No: CO 16262
Project: Lanscape, Irrigation and Park Maintenance for PD -85 Parks
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0% fee increase.
Extra Work Schedule
Unit
Unit Cost
Furnish and Plant One Gallon Tree and Stake
LS
$ 8.77
Furnish and Plant Five Gallon Tree and Stake
LS
$ 19.59
Furnish and Plant Fifteen Gallon Tree and Stake
LS
$ 97.95
Furnish and Plant One Gallon Shrub
LS
$ 8.77
Furnish and Plant Five Gallon Shrub
LS
$ 19.59
Furnish and Plant One Flat Groundcover
LS
$ 25.78
Furnish, Place and Grade One Cubic Yard of Mulch
LS
$ 51.55
Sports Field Renovations
Unit
Unit Cost
Soccer Field Renovation
LS
$ 3,299.20
Softball Field Renovation (No Infield Turf)
LS
$ 2,577.50
Baseball Field Renovation, 60' Field
LS
$ 3,608.50
Baseball Field Renovation, 90' Field
LS
$ 4,330.20
Hourly Labor Rate Including Overhead
Unit
Unit Cost
General Laborer
HR
$ 28.87
Skilled Laborer
HR
$ 41.24
Irrigation Repair Technician
HR
$ 56.71
Licensed or Certified Chemical Applicator
HR
$ 61.86
Page 171
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Alberto Espinoza, Interim Public Works Services Director
Dean Rodia, Parks and Landscape Superintendent
Paul Fisher, Management Analyst
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 2012-
009 WITH BRIGHTVIEW LANDSCAPE SERVICES FOR MAINTENANCE OF
PARKWAY, PASEO, AND MEDIAN LANDSCAPES WITHIN LANDSCAPE
MAINTENANCE DISTRICTS 1, 2, 4R, AND 5, IN AN AMOUNT NOT TO
EXCEED $2,244,760 FOR FY 2019/2020.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 9 to contract CO 2012-009 with
BrightView Landscape Services extending the term of the contract to June 30, 2020, in an amount not
to exceed $2,244,760 for FY 2019-2020.
BACKGROUND:
On March 21, 2012, the City Council accepted the bids received for landscape services and awarded
contract CO 2012-009 to BrightView Landscape Services for the "Maintenance of Landscape and
Irrigation within Landscape Maintenance Districts 1, 2, 4R, and 5 to BrightView Landscape Services.
This contract as amended has an option to renew in one year increments up to a total of seven years
ending June 30, 2019. The contract provides tiered pricing for Service Levels A through C as defined in
the contract specifications. Currently, the landscape sites in LMDs 2, 4R, and 5 are maintained at
Service Level A and LMD 1 sites are maintained at Service Level C. If approved, Amendment 9 to
contract CO 2012-009 will amend the contract to extend the term an additional year to June 30, 2020
with NO rate increase and no changes to the scope of work, service levels, or other terms and
conditions.
Staff is currently revising the maintenance specifications for Landscape Maintenance Districts 1, 2, 4R,
and 5. The specifications are expected to be completed in the first quarter of FY 2019/2020. Once
completed they will be forwarded to the Procurement Department for a formal solicitation. The goal is to
have the solicitation completed and a new contract awarded before the end of the calendar year. Upon
completion of a successful procurement and award of a new contract, contract no. CO 2012-009 will be
terminated, and services will begin with the selected vendor.
ANALYSIS:
BrightView Landscape Services has submitted a Letter of Intent expressing their desire to continue
providing service to the City of Rancho Cucamonga during 2019/2020 with NO rate increase.
BrightView Landscape Services continues to provide acceptable service to the City. Staff recommends
the City Council approve the renewal of contract CO 2012-009 effective July 1, 2019 and approve the
Page 172
spending limit of $2,244,760 for FY 2019/2020.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020.
COUNCIL GOAL(S) ADDRESSED:
The item addresses the City Council Goal of Enhancing Premier Community Status in our region by
maintaining safe and aesthetically pleasing parkway, paseo and median landscapes.
ATTACHMENTS:
Description
Attachment 1 - Amendment 9
Page 173
Attachment 1 - Amendment 9
AMENDMENT NO. 9
to
Professional Services Agreement (CO #2012-009)
between
BrightView Landscape Services (hereinafter "Contractor")
and
City of Rancho Cucamonga (hereinafter the "City")
This Amendment No. 9 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 2012-009, to incorporate the following:
The above-mentioned Agreement has been in effect for seven (7) years and has an option to renew
in one (1) year increments. Contractor and City would like to exercise the option to renew CO
2012-009 for one (1) additional year.
Item 1. The term of the agreement is hereby extended an additional year to June 30, 2020 in an
amount that shall not exceed $2,244,760 for routine maintenance and extra work during
the period July 1, 2019 through June 30, 2020. Routine maintenance shall be performed
at Service Level C at LMD 1 sites, and at Service Level A at LMD 2, LMD 4R and LMD
5 sites.
Said extension will be in accordance with the Contractor's letter of intent dated May 16,
2019, attached hereto as Exhibit A. This will be the eighth year of the agreement.
Item 2. The contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO#2012-009, will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return three
(3) original signed copies to the City no later than June 5, 2019. The City will process the copies for
signature and provide Contractor with one (1) fully executed copy of the Amendment.
BrightView Landscape Services
Name Date
Title
By:
Name Date
Title
(two signatures required if corporation)
City of Rancho Cucamonga
R -A
Name Date
Title
By:
Name Date
Title
Page 174
Exhibit A
BrightView 1�
May 16, 2019
Paul Fisher, Management Analyst I
City of Rancho Cucamonga, Public Works Services
8794 Lion Street, Rancho Cucamonga, CA 91730
RE: Contract Renewals: CO 16-148 (LMD 1 Parks), CO 16-262 (PD 85 Parks), and CO
2012-009 (LMDs 1, 2, 4R and 5)
Mr. Fisher,
On behalf of BrightView Landscape Services Inc. we would like to thank the City of
Rancho Cucamonga for the continued partnership.
Please accept this letter as our intent to renew the three contracts mentioned above for
fiscal year 2019/2020.
Feel free to contact me at 818-581-7340 or rene.rivera(aD_ brig htview.cor with any
questions.
Very truly yours,
BrightView Landscape Services
Rene Rivera
Vice President -General Manager
Inland Empire
cc: Gina Morales/Regional Admin Manager
Page 175
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 2012-009
Project: Landscape and Irrigation Maintenance for LMDs 1, 2,4 and 5
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0%
fee increase.
Item Description
Quantity
(Sq. Ft.)
Monthly
Unit Cost
Monthly Cost
Annual Cost
Service Level A
LMD 1 Parkways - Service Level A
$ 178,741.56
$ 1,191.60
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,219,912
$ 0.01221
$ 14,895.13
$ 99.30
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
6,390
$ 0.01554
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
482,082
$ 0.00277
$ 1,335.37
$ 16,024.44
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
41,672
$ 0.00666
$ 277.54
$ 3,330.48
LMD 1 Total
1,750,056
$ 16,607.34
$ 199,288.08
LMD 2 Parkways - Service Level A
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
3,217,499
$ 0.01221
$ 39,285.66
$ 471,427.92
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,354,270
$ 0.01554
$ 21,045.36
$ 252,544.32
$ 43,174.08
$ 1,683.96
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
1,298,858
$ 0.00277
$ 3,597.84
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 2 Total
21,071
$ 0.00666
$ 140.33
5,891,698
$ 64,069.19
$ 768,830.28
LMD 4 Parkways - Service Level A
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
545,846
$ 0.01221
$ 6,664.78
$ 79,977.36
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
228,124
$ 0.01554
$ 3,545.05
$ 42,540.60
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
444,189
$ 0.00277
$ 1,230.40
$ 14,764.80
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 4 Total
0
$ -
$ -
$ -
1,218,159
$ 11,440.23
$ 137,282.76
Page 176
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 2012-009
Project: Landscape and Irrigation Maintenance for LMDs 1, 2,4 and 5
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0%
fee increase.
LMD 5 Parkways - Service Level A
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,506
$ 0.01221
$ 18.39
$ 220.68
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,070
$ 0.01554
$ 16.63
$ 199.56
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
640
$ 0.00277
$ 1.77
$ 21.24
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 5 Totals
$ -
$ -
$ -
3,216
$ 36.79
$ 441.48
Service Level B
LMD 1 Parkways - Service Level B
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,219,912
$ 0.01109
$ 13,528.82
$ 162,345.84
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
6,390
$ 0.01498
$ 95.72
$ 1,148.64
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
482,082
$ 0.00200
$ 964.16
$ 11,569.92
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 1 Total
41,672
$ 0.00666
$ 277.54
$ 3,330.48
1,750,056
$ 14,866.24
$ 178,394.88
LMD 2 Parkways - Service Level B
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
3,217,499
$ 0.01109
$ 35,682.06
$ 428,184.72
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,354,270
$ 0.01498
$ 20,286.96
$ 243,443.52
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
1,298,858
$ 0.00200
$ 2,597.72
$ 31,172.64
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
21,071
$ -
$ -
$ -
LMD 2 Total
5,891,698
$ 58,566.74
$ 702,800.88
Page 177
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 2012-009
Project: Landscape and Irrigation Maintenance for LMDs 1, 2,4 and 5
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0%
fee increase.
LMD 4 Parkways - Service Level B
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
545,846
$ 0.01109
$ 6,053.43
$ 72,641.16
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
228,124
$ 0.01498
$ 3,417.30
$ 41,007.60
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
444,189
$ 0.00200
$ 888.38
$ 10,660.56
$ -
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 4 Total
0
$ -
$ -
1,218,159
$ 10,359.11
$ 124,309.32
LMD 5 Parkways - Service Level B
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,506
$ 0.01109
$ 16.70
$ 200.40
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,070
$ 0.01498
$ 16.03
$ 192.36
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
640
$ 0.00200
$ 1.28
$ 15.36
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 5 Totals
0
$ -
$ -
$ -
3,216
$ 34.01
$ 408.12
Service Level C
LMD 1 Parkways - Service Level C
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,219,912
$ 0.00999
$ 12,186.92
$ 146,243.04
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
6,390
$ 0.01109
$ 70.87
$ 850.44
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
482,082
$ 0.00200
$ 964.16
$ 11,569.92
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
41,672
$ 0.00444
$ 185.02
$ 2,220.24
LMD 1 Total
1,750,056
$ 13,406.97
$ 160,883.64
Page 178
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 2012-009
Project: Landscape and Irrigation Maintenance for LMDs 1, 2,4 and 5
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0%
fee increase.
LMD 2 Parkways - Service Level C
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
3,217,499
$ 0.00999
$ 32,142.82
$ 385,713.84
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,354,270
$ 0.01109
$ 15,018.85
$ 180,226.20
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
1,298,858
$ 0.00200
$ 2,597.72
$ 31,172.64
$ -
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 2 Total
21,071
$ -
$ -
5,891,698
$ 49,759.39
$ 597,112.68
LMD 4 Parkways - Service Level C
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
545,846
$ 0.00999
$ 5,453.00
$ 65,436.00
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
228,124
$ 0.01109
$ 2,529.90
$ 30,358.80
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
444,189
$ 0.00200
$ 888.38
$ 10,660.56
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
LMD 4 Total
0
$ -
$ -
$ -
1,218,159
$ 8,871.28
$ 106,455.36
LMD 5 Parkways - Service Level C
Continuous Parkway Maintenance as Per
Contract Specifications for Groundcover
1,506
$ 0.00999
$ 15.04
$ 180.48
Continuous Parkway Maintenance as Per
Contract Specifications for Turf
1,070
$ 0.01109
$ 11.87
$ 142.44
Continuous Parkway Maintenance as Per
Contract Specifications for Hardscape
640
$ 0.00200
$ 1.28
$ 15.36
Continuous Parkway Maintenance as Per
Contract Specifications for Mulchscape
0
$ -
$ -
$ -
LMD 5 Totals
3,216
$ 28.19
$ 338.28
Page 179
Exhibit B
Vendor: BrightView Landscape Services
Contract No: CO 2012-009
Project: Landscape and Irrigation Maintenance for LMDs 1, 2,4 and 5
Subject: Pricing for Fiscal Year 2019-2020 with a 0.0%
fee increase.
Supplemental Schedule
Extra Work
Amount
Plant One Gallon Tree and Stake
$ 7.77
Plant Five Gallon Tree and Stake
$ 18.86
Plant Fifteen Gallon Tree and Stake
$ 94.32
Plant One Gallon Shrub
$ 7.77
Plant Five Gallon Shrub
$ 18.86
Plant One Flat of Ground Cover
$ 27.74
Place and Grade One Cubic Yard of Mulch
$ 55.48
Hourly Labor
Rate
General Laborer
$ 27.74
Skilled Laborer
Irrigation Repair Technician
Licensed or Certified Chemical Applicator
$ 38.84
$ 49.93
$ 55.48
Page 180
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Alberto Espinoza, Interim Public Works Services Director
Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent
Paul Fisher, Management Analyst
SUBJECT: CONSIDERATION TO APPROVE THE RENEWAL OF CONTRACT CO 15-
103 WITH SIEMENS INDUSTRY, INC. FOR CITYWIDE TRAFFIC SIGNAL
AND SAFETY LIGHTING MAINTENANCE SERVICES; IN AN AMOUNT NOT
TO EXCEED $1,080,750 FOR FY 2019/2020.
RECOMMENDATION:
Staff recommends the City Council approve Amendment No. 7 to contract CO 15-103 with Siemens
Industry, Inc. extending the term of the contract to June 30, 2020; in an amount not to exceed
$1,080,750 for FY 2019/2020.
BACKGROUND:
On June 3, 2015, City Council approved and awarded a competitively bid contract (CO 15-103) for
"Citywide Traffic Signal and Safety Lighting Maintenance" to Siemens Industry, Inc. This contract has an
option to renew in one year increments up to a total of five years ending June 30, 2020. If approved,
Amendment No. 7 to contract CO 15-103 will extend the term of the contract to June 30, 2020 with a
2.8% rate increase and increase the total number of signalized intersections by four bringing our total to
217 locations consisting of signalized intersections, signalized crosswalks, flashing crosswalks and
flashing beacons. There are no other changes to the scope of work or other terms and conditions.
The annual contract amount listed above includes both routine maintenance and a contingency for extra
work. The routine maintenance includes a complete inspection and service of each of the City's
signalized intersections, flashing crosswalks, and signalized crosswalks once per month. The
contingency for extra work is necessary to complete repairs due to failures, traffic accidents, or
malfunctions of the traffic signal system, safety lighting, or internally illuminated street name signs.
Examples of extra work repairs include, but are not limited to:
Repair or replacement of damaged traffic signal cabinets and controllers
Repair or replacement of vehicle detection loops and video cameras
Repair or replacement of emergency vehicle preempt equipment
Repair or replacement of uninterrupted power supply equipment
Replacement of damaged or downed traffic signal poles
Rewiring signalized intersections with new cables and conductors
Replacement of damaged or downed street light poles
The City of Rancho Cucamonga has signalized intersections that have been in operation for over thirty-
five (35) years, which require additional extra work as equipment fails. Consequently, due to the aging
Page 181
traffic signal infrastructure, rain/wind damage, and damage caused by motorists, extra work is always
necessary.
ANALYSIS:
Siemens Industry, Inc. submitted a Letter of Intent expressing their desire to continue providing services
to the City of Rancho Cucamonga during 2019/2020 with a 2.8% rate increase. Siemens Industry, Inc.
continues to provide great service to the City. Staff recommends the City Council approve the renewal
of contract CO 15-103 effective July 1, 2019 and approve the spending limit of $1,080,750 for FY
2019/2020.
FISCAL IMPACT:
The funding for Traffic Signal and Safety Lighting Maintenance Services is included in the proposed FY
2019/2020 budget in the General Fund Street Maintenance, Fund 1001318-5300; Measure 12010-
2040, Fund 1177303-5300 and General City Street Lights, Fund 1150202-5300.
COUNCIL GOAL(S) ADDRESSED:
The provision of traffic signal and safety lighting maintenance services Enhances Public Safety and
reinforces the City's position as the premier community in the inland region.
ATTACHMENTS:
Description
Attachment 1 - Amendment 7
Page 182
Attachment 1 - Amendment 7
AMENDMENT NO. 7
to
Professional Services Agreement (CO #15-103)
between
Siemens Industry, Inc. (hereinafter Contractor)
and
City of Rancho Cucamonga (hereinafter "City")
This Amendment No. 7 will serve to amend the Professional Services Agreement (hereinafter
"Agreement"), CO# 15-103 to incorporate the following:
Item 1: The term of the agreement is hereby extended to June 30, 2020 in an amount that shall not
exceed $1,080,750 during the period July 1, 2019 through June 30, 2020.
Said extension will be in accordance with contractor's letter of intent dated May 2, 2019,
attached hereto as Exhibit A. This will be the fourth year of the agreement.
Item 2: Increase monthly lump sum costs for routine maintenance and hourly rates for extra work
2.8%. The new contract rates effective July 1, 2019 are attached hereto as Exhibit B.
All other Terms and Conditions of the original Agreement CO# 15-103 will remain in full effect.
IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed
this Amendment by way of signature by both parties and on the date indicated below. Please return two (2)
original signed copies to the City no later than June 5, 2019. The City will process both copies for signature
and provide Contractor with one (1) fully executed copy of the Amendment.
Siemens Industry, Inc.
IM
Name Date
Title
By:
Name Date
Title
(two signatures required if corporation)
City of Rancho Cucamonga
By:
Name
Title
By:
Name
Title
Date
Date
Page 183
SIEMENS
May 2, 2019
Ernest Ruiz
Streets, Storm Drains and Fleet Superintendent
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA. 91730
Siemens Mobility Inc.
2240 Business Way
Riverside, California 92501
951.784.6600
951.784.6700 Fax
www.usa-siemens.com/mobility
Subject: Traffic Signal Maintenance Contract extension & (2.8%) CPI Increase Request
Dear Mr. Ruiz,
Please consider this letter as a formal request for the extension of our current Traffic Signal Maintenance
Contract. As discussed, we are requesting an extension for an additional year which will extend the current
contract through June 30th, 2020. At this time, we are requesting an increase based upon the current CPI
(2.8%) which we have attached for your reference. An updated rate schedule is attached. Please note that
the current rate schedule will remain in place until the end of the fiscal year.
We feel we have completed another successful and mutually beneficial year with the City of Rancho
Cucamonga. We thank you for your business and we are looking forward to continue servicing the City of
Rancho Cucamonga. Please feel free to contact me if you have any questions or concerns.
Thank You,
Candace Gallaher
Service Account Manager
Siemens Mobility, Inc. MO/ITS/CS
The foregoing offer is hereby accepted this
CITY OF RANCHO CUCAMONGA
0
Title
day of , 2019.
Page 184
Exhibit 6
Vendor: Siemens Industry, Inc.
Contract No: CO 15-103
Project: Traffic Signals and Safety Lighting Maintenance Contract
Subject: Pricing for Fiscal Year 2019-2020 with a 2.8% fee increase.
COLA: 2.80%
Section I - Routine Maintenance
FY 2019-2020
Item
Description
Quantity
Unit
Unit Price
Subtotal
6
Superintendent
1
Hour
per Month
$161.89
7
Engineering Technician
1
Hour
$120.11
$161.89
1
Traffic Signal:
190
EA
$88.78
$16,868.20
9
Monthly Routine Maintenance (Each)
1
Hour
$96.09
$161.89
2
Flashing Crosswalk:
10
EA
$54.31
$543.10
10
Monthly Routine Maintenance (Each)
1
Hour
$120.11
$161.89
3
Signalized Crosswalk:
12
EA
$54.31
$651.72
Monthly Routine Maintenance (Each)
4
Flashing School Beacons:
2
EA
$54.31
$108.62
Monthly Routine Maintenance (Each)
5
Flashing Beacons:
3
EA
$54.31
$162.93
12
Monthly Routine Maintenance (Each)
1
Hour
$114.89
$161.89
Routine Maintenance (per month) Total
$18,334.57
Section II - Extraordinary Maintenance
FY 2019-2020
Item
Title
Quantity
Unit
Straight Time
Overtime
6
Superintendent
1
Hour
$120.11
$161.89
7
Engineering Technician
1
Hour
$120.11
$161.89
8
Laboratory Technician
1
Hour
$109.67
$156.67
9
Traffic Signal Senior Field Technician
1
Hour
$96.09
$161.89
Level III (Lead) - IMSA Certification
10
Traffic Signal Senior Bench Technician
1
Hour
$120.11
$161.89
Level III - IMSA Certification
Fiber Optics for ITS, Traffic, and
11
Communication Systems Technician
1
Hour
$120.11
$161.89
Level I - IMSA Certification Utility
Technician - Lead
12
Traffic Signal Construction Technician
1
Hour
$114.89
$161.89
Level II - IMSA Certification
13
Traffic Signal Field Technician
1
Hour
$114.89
$161.89
Level II - IMSA Certification
14
Traffic Signal Technician
1
Hour
$88.78
$151.44
Level I - IMSA Certification
15
Roadway Lighting Technician
1
Hour
$83.56
$120.11
Level I - IMSA Certification
16
Construction Laborer
1
Day
$83.56
$120.11
Traffic Signal Senior Field Technician
17
Level III (Lead) - IMSA Certification
1
Week
$772.89
$1,462.23
(master system communication
experience/certification) (1 day = 8 hours)
18
Traffic Signal Field Technician
1
Week
$913.89
$1,462.23
Level II - IMSA Certification (1 day = 8 hours)
1of3
Page 185
Exhibit 6
Section II - Extraordinary Maintenance (continued)
FY 2019-2020
Item
Labor and Material
Quantity
Unit
Unit Cost
19
Install 6x6 traffic loop (4 or less)
1
EA
$558.78
20
Install 6x6 traffic loop (more than 4))
1
EA
$407.33
21
Install bike loop 6x6
1
EA
$558.78
22
Install 6' diameter circular loop (4 or less)
1
EA
$558.78
23
Install 6' diameter circular loop (more than 4)
1
EA
$407.33
24
Furnish and Install No. 3 1/3 pullbox
1
EA
$903.45
25
Swap out Video Detection Camera (City to
provide replacement camera)
1
EA
$235.00
26
Swap out Video Detection Camera (Contractor to
provide City specified Iteris RG4)
1
EA
$2,820.01
27
Furnish and Install No 5 pullbox
1
EA
$1,462.23
28
Furnish and Install No 6 pullbox
1
EA
$1,723.34
29
Install City furnished pedestrian signal head
1
EA
$151.44
30
Furnish and install City specified pedestrian signal head
1
EA
$501.34
31
Install City furnished ADA push button
1
EA
$78.33
32
Furnish and install City specified ADA push button
1
EA
$235.00
33
Install City furnished NEMA conflict monitor
1
EA
$229.78
34
Install City furnished Traffic Signal Cabinet
1
EA
$2,402.23
35
Conduct Traffic Signal Cabinet operational test
1
EA
$1,305.56
36
Conduct Safety Light and ISNS night survey
1
EA
$835.56
37
Paint Traffic Signal Cabinet
1
EA
$1,357.78
38
Paint Vehicle Head
1
EA
$386.45
39
Paint Pedestrian Head
1
EA
$308.11
40
Rewire 8 -phase intersection with new cable and conductors
1
EA
Time & Materials
41
Install City furnished regulatory sign on signal mast arm
1
EA
$151.44
42
Replace Type 1-A (10') pole
1
EA
$992.23
43
Furnish and install Decorative street light per City Standard Plan 409
1
EA
$10,026.70
44
Furnish and install Marbelite street light per City Standard Plan 410
1
EA
$7,728.92
45
De -energize and remove damaged Decorative street light
2
EA
$1,253.34
46
De -energize and remove damaged Marbelite street light
1
EA
$1,253.34
47
Adjust alignment of signal head on pole
1
EA
$78.33
48
Adjust alignment of signal head on mast arm
1
EA
$88.78
49
Replace Incandescent or LED Signal Indication with City furnished
LED indication
1
EA
$88.78
50
Replace Incandescent or LED type Signal with contractor supplied
red, green or amber LED (City Spec.).
1
EA
$144.13
51
Replace ISNS panel with City furnished ISNS panel
1
EA
$188.00
52
Install City furnished ISNS
1
EA
$250.67
53
Furnish and install City specified 6' ISNS
1
EA
$1,984.45
54
Furnish and install City specified 8' ISNS
1
EA
$2,402.23
55
Install City furnished LED retrofit for ISNS
1
EA
$302.89
56
Furnish and install City specified LED retrofit for ISNS
1
EA
$1,148.89
57
Measure, order and install ISNS davit arm
1
EA
$2,088.90
58
Install City supplied ISNS davit arm and hand existing sign
1
EA
$919.11
59
Furnish and install SDLC cable terminal block and rack for detection
replacement in TS1 and TS2 Econolite Traffic Signal Controller
cabinets
1
EA
$5,222.24
60
Install and tune City provided ITERIS Video Detection system for 8
phase intersection
1
EA
$6,057.80
61
Install City Supplied Street Light Pole on Existing Foundation (Price
includes clean-up of pole knockdown)
1
EA
$3,579.08
62
Install City Supplied Street Light Pole on New Foundation (Price
includes clean-up of pole knockdown)
1
EA
$4,287.04
2of3
Page 186
Exhibit 6
Section III - Equipment
FY 2019-2020
Item
Type of Equipment
Quantity
Unit
Cost per Job/Trip
63
Pick-up Truck
1
Trip
$41.78
64
30' Boom/Service Truck
1
Trip
$57.44
65
50' Height Boom Truck
1
Trip
$313.33
66
Crane Truck
1
Trip
$344.67
67
Water Truck
1
Trip
$52.22
68
Dump Truck
1
Trip
$78.33
69
Concrete Saw
1
Trip
$52.22
70
Complete Paint Rig
1
Trip
$156.67
71
Jackhammer/Compressor
1
Trip
$52.22
72
Trencher
1
Trip
$219.33
73
Vacuum Truck
1
Trip
$276.78
74
113ackhoe
11
Trip 1
$2,402.23
3of3
Page 187
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Elisa Cox, Deputy City Manager - Interim Planning Director
Jennifer Nakamura, Management Analyst II
CONSIDERATION OF CONTRACT AMENDMENTS FOR MICHAEL BAKER
INTERNATIONAL FOR $20,000 AND SAGECREST PLANNING AND
ENVIRONMENTAL FOR $36,000 FOR THE CONTINUATION OF CONTRACT
PLANNING STAFFING SERVICES.
RECOMMENDATION:
Staff recommends the City Council approve Amendment 001 to Contract CO 18-133 with Michael
Baker International and Amendment 001 to Contract CO 18-132 with Sagecrest Planning and
Environmental for the continuation of contract planning staffing services and appropriate $45,000 from
account 1274000-4740 (Other Revenue) into account 1001314-5300 (Planning Department — Contract
Services) to fully fund these amendments.
BACKGROUND:
In October, 2018, the City entered into professional service agreements with Michael Baker
International and Sagecrest Planning and Environmental for contract planning staffing services due to
recent staff attrition. The contract for Michael Baker International is proposed to increase from $95,000
to $115,000 ($20,000), and the contract for Sagecrest Planning and Environmental is proposed to
increase from $85,000 to $121,000 ($36,000).
ANALYSIS:
The Planning Department has a need for contract planning staffing services to provide continuity of
service for development review processing while filling open positions. Contracts for both Michael
Baker and Sagecrest are approaching their limit, however services are still needed as we complete the
recruitment and onboarding process. Augmenting the contracts will provide approximately three
additional months of service with each contractor, allowing time for new staff to be onboarded and
trained. Providing this overlap allows for the seamless transition of projects between contract staff and
new permanent employees. Staff anticipates that the Planning Department will be fully staffed by the
end of the summer.
FISCAL IMPACT:
The funds to be used to augment these contracts will come from two sources. In 2018, Planning staff
received $45,000 in unrestricted funds from the California Department of Finance for participation in
the Census Local Update of Census Addresses (LUCA) program with the U.S. Census Bureau. The
remaining funds ($11,000) will be transferred from salary savings from positions funded, but not yet
Page 188
filled
COUNCIL GOAL(S) ADDRESSED:
These contracts support the Council's mid and long range planning goals by ensuring continuity of
development review services to the public.
Page 189
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Elisa Cox, Deputy City Manager - Interim Planning Director
Ruth Cain, Purchasing Manager
Hannah Mac Kenzie, Management Aide
SUBJECT: CONSIDERATION OF A CONTRACT WITH MDG ASSOCIATES, INC., IN AN
AMOUNT NOT TO EXCEED $150,000 FOR THE ADMINISTRATION OF THE
CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION.
RECOMMENDATION:
Staff recommends the City Council approve and execute a contract with MDG Associates, Inc. in an
amount not to exceed $150,000, for the administration of the City's Community Development Block
Grant allocation.
BACKGROUND:
The Department of Housing and Urban Development (HUD) issues local governments Community
Development Block Grants (CDBG) to fund local community development activities with the stated goal
of providing affordable housing, anti -poverty programs, and infrastructure development. CDBG is an
important tool for helping local governments tackle serious challenges facing their communities; the
programming it funds makes tangible differences in the low and low -moderate income community. In
Rancho Cucamonga CDBG helps to fund capital improvement projects and the programming of twelve
grant sub -recipients. HUD requires extensive reporting on all CDBG funded projects. This high level
administrative work was previously done by a full-time staff member, but since their departure the City
saw the opportunity to pursue an outside vendor.
ANALYSIS:
The Planning Department provided a detailed scope of services to the Procurement Division for the
purposes of selecting a qualified vendor to perform the administrative tasks of the Community
Development Block Grant. A formal Request for Proposals ("RFP") #18/19-026 was posted and
advertised in the City's electronic bidding system. There were three hundred and fifty four (354) notified
vendors, fifteen (15) prospective vendors downloaded or reviewed the bid documentation and one (1)
response was received. An evaluation panel was formed, and the proposal response was evaluated
and rated in accordance with the criteria identified in the RFP. The sole vendor was interviewed. After
the interview it was determined that MDG Associates, Inc. can fulfill the services outlined in the RFP.
FISCAL IMPACT:
An appropriation in an amount not to exceed $150,000, from the Community Development Block Grant
allocation to Account 1204314-5650/12282040 (Community Development Block Grant -
Administration) is required to fully fund the contract.
Page 190
COUNCIL GOAL(S) ADDRESSED:
The execution of this contract supports the Council's Enhancing Premier Community Status goal by
aiding the CDBG program which is used to enhance quality of life of City residents and reduce blight in
communities.
Page 191
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Julie A. Sowles, Library Director
CONSIDERATION TO ACCEPT AND ALLOCATE $1,000 AWARDED BY THE
YOUNG ADULT LIBRARY SERVICES ASSOCIATION FOR TEEN SUMMER
INTERNS AT THE RANCHO CUCAMONGA PUBLIC LIBRARY.
RECOMMENDATION:
Staff recommends the City Council approve and allocate $1,000 received from the Young Adult
Services Library Association for the Summer Intern Grant to directly support library internships for two
local teens.
BACKGROUND:
Library records indicate that more than 13% of the Rancho Cucamonga Public Library's users are
teens, most of whom reside within the City of Rancho Cucamonga. During 2018, the Rancho
Cucamonga Public Library benefited from the service of approximately 22 teen volunteers each month.
In 2019, teen volunteering has increased 36%, with an average of 30 teen volunteers per month. Teen
volunteers are afforded opportunities year-round within the Children's, Literacy, Teen and Circulation
Divisions. To capitalize on this increased interest in volunteering, the Library created the Teen Advisory
Group (T.A.G.). With the initiation of T.A.G., teens in grades 7 through 12 may earn volunteer hours by
sharing their feedback and ideas concerning teen programming and services. T.A.G. also provides
opportunities for socialization and building positive relationships. Over the past 10 months the T.A.G.
has grown in attendance and now has an average of 15 teens regularly attending. With this data in
hand, the Rancho Cucamonga Public Library will now offer an exclusive opportunity for two teens to
work closely alongside staff as Library Interns.
ANALYSIS:
As a hub for teen volunteers, the Library will utilize the Summer Intern Grant funds by selecting two teens
for the volunteer position of Library Intern. The process for selection will create opportunities for teens to
practice filling out an application, asking for references and honing interviewing skills. Interns will
commit to ten weeks of service between May and August of 2019. Upon accepting the position, the
interns will receive orientation and training as part of their onboarding.
This internship will enable teens to gain a variety of real-life and work skills. Real-life skills to be gained
include communication, networking, public relations, time management, and customer service. Work
skills include Office 2016 and 365, Google Drive, Windows 7, Windows 10, and iOS 12. Upon
completion, each intern will be given a stipend of $450 and an exit interview with staff.
Approval of these grant funds will help pay for the teen interns' stipend and training materials such as
shirts, name badges, handouts, and certificates.
Page 192
FISCAL IMPACT:
This grant provides additional funds from the Young Adult Services Library Association and will be
added as new revenue to the FY 2019-2020 budget which will cover the cost of stipends and supplies.
Grant funds will be placed into Library revenue account 1291000-4740/0-3781 and appropriate into
Library expenditure accounts in the following manner:
1291602-5200/0-3781 Operations & Maintenance $ 1,000
COUNCIL GOAL(S) ADDRESSED:
Providing teens with valuable internship opportunities promotes civic engagement and helps prepare
youth for future employment, which further contributes to the City of Rancho Cucamonga's economic
success and status as the premier community in our region.
Page 193
DATE:
June 19, 2019
TO:
Mayor and Members of the City Council
FROM:
John R. Gillison, City Manager
INITIATED BY:
Lori Sassoon, Deputy City Manager/Administrative Services
Tamara L. Layne, Finance Director
Noah Daniels, Finance Manager
SUBJECT:
CONSIDERATION OF APPROVAL OF RESOLUTIONS ORDERING THE
PREPARATION OF THE ANNUAL ENGINEER'S REPORTS TO INITIATE
PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS; APPROVING THE
PRELIMINARY ANNUAL ENGINEER'S REPORTS; AND DECLARING THE
CITY COUNCIL'S INTENTION TO LEVY ANNUAL ASSESSMENTS WITHIN
LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2,3A, 313, 4-R, 5,6-R, 7, 8,
9 AND 10, STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5,
6,7 AND 8 AND PARK AND RECREATION IMPROVEMENT DISTRICT NO.
PD -85 FOR FISCAL YEAR 2019/20; AND SETTING THE TIME AND PLACE
FOR A PUBLIC HEARING THEREON.
RECOMMENDATION:
It is recommended that the City Council adopt resolutions ordering the preparation of the Annual
Engineer's Reports to initiate the proceedings to levy annual assessments; approving the preliminary
Annual Engineer's Reports; declaring the City Council's intention to levy annual assessments with
Landscape Maintenance District Nos. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 and 10, Street Lighting
Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 and Park and Recreation Improvement District No.
PD -85 for Fiscal Year 2019/20; and setting a public hearing for July 17, 2019.
BACKGROUND:
The City of Rancho Cucamonga administers eleven Landscape Maintenance Districts, eight Street
Lighting Districts and one Park and Recreation District (each a "District" and collectively, the
"Districts"). Property owners in each District pay an annual assessment on their property tax bill for the
maintenance and operation of parks, other landscaping and street lights throughout the City and their
communities.
Each year, the City Council levies the assessment and reconfirms the Districts by a series of
resolutions and a public hearing. The process, which is set by the Landscaping and Lighting Act of
1972, includes the following steps:
1. City Council adopts resolution ordering the preparation of the Annual Engineer's Report
2. City Council accepts the preliminary Annual Engineer's Report
3. City Council adopts resolution of intention and sets the time and place for a public hearing
4. City Council conducts public hearing and then adopts resolution confirming the District and
Levying the Assessments for the upcoming fiscal year
Each preliminary Annual Engineer's Report contains five parts:
Page 194
1. Plans and specifications for the intended District improvements
2. A cost estimate of the improvements
3. An assessment diagram of the area to be assessed
4. Assessment amounts based on the level of benefit received from the improvement by each parcel
5. An assessment roll listing the parcels to be assessed
The purpose of the preliminary Annual Engineer's Report is to provide a public document that outlines
the improvements expected to be installed or maintained by the District, describe the methods used by
the Assessment District Engineer to determine the level of benefit received by each parcel in the
District and provide proposed assessment amounts for each parcel.
ANALYSIS:
The assessments for each District discussed below were developed individually depending on the
specific and unique maintenance and operations for only that District. A detailed description of the
improvements and associated costs, the properties to be assessed and the proposed assessments on
each parcel is contained in the preliminary Annual Engineer's Report for each District.
The Landscaping and Lighting Act of 1972 requires the City Council to accept the preliminary Annual
Engineer's Reports at this time; however, approval is not final until after the City Council conducts a
public hearing. The Resolutions of Intention set a required public hearing for July 17, 2019 at 7:00 p.m.
in the Council Chambers.
At the conclusion of the public hearing, the City Council may adopt a resolution confirming the levy of
assessments as originally proposed. Upon final adoption, the Districts will be reconfirmed for Fiscal
Year 2019/20 and the assessment amounts will be posted to the County of San Bernardino tax rolls
prior to the deadline in August. These assessments will appear as a separate item on the property tax
bill for each parcel.
Landscape Maintenance District Nos. 1, 2, 3A, 38, 4-R, 5, 6-R, 7, 8, 9 and 10 generally provide for the
maintenance and operation of parks and other landscaping. Maintenance and operation includes, but is
not limited to, turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation
systems, electrical energy for irrigation controllers, insect/disease control, graffiti removal, hardscapes,
entry signs, sound walls and all appurtenant facilities. The Districts operate on assessment revenues,
fund balances, and (in some cases) contributions from the General Fund to meet each annual
expenses.
When the Districts were established, they were created in conjunction with new development coming
into the City and were intentionally designed to ensure that each District bore the costs of the
maintenance of the infrastructure that provides special benefit to the property owners. However, in
certain Districts, it has been decades since an assessment increase has occurred due to Proposition
218 restrictions, so the services have been reduced and/or been supplemented by General Fund
contributions in those Districts. General Fund contributions are limited by City Council policy.
Landscape Maintenance District No. 1 (General City)
Landscape Maintenance District No. 1 was formed in 1979 and consists of single family
residences, multi -family units, parks and trails. The parks include: Bear Gulch Park, East and
West Beryl Parks, Old Town Park, Church Street Park, Golden Oak Park, Hermosa Park and the
undeveloped Don Tiburcio Tapia Park. The boundaries of the District are generally described as
the area of the City which is not located within the City's planned development communities.
The current assessment rates are $92.21 per single family residence and $46.11 per multi -family
unit. This is the maximum allowable assessment and has remained unchanged since 1993. It may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
Page 195
The City General Fund has budgeted a contribution to the District in the amount of $135,830, or
11 % of the budgeted operating expenditures for the District. This amount is the estimated amount
equivalent to the "general benefit" provided to the surrounding community and the public in
general from the maintenance of the improvements within the boundaries of the District. While not
legally required, this contribution is to assist in preserving service levels of the District to the
extent possible; although, in general, service levels remain lower than would be desired due to the
fiscal constraints.
Landscape Maintenance District No. 2 (Victoria Neighborhood Parks
Landscape Maintenance District No. 2 was formed in 1982 and consists of single family
residences, condominiums, multi -family units, commercial/industrial and vacant land, parks and
trails. The parks include: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park,
Vintage Park and Windrows Park. The boundaries of the District are generally described as the
area located south of the 210 Freeway, west of Etiwanda Avenue, southwest of the 1-15 Freeway
and east of Haven Avenue.
Each fiscal year, the maximum assessment is increased by the lesser of 3% or the annual
percentage change in the Riverside -San Bernardino -Ontario Consumer Price Index. With the
increase, the maximum assessment rates for the District for Fiscal Year 2019/20 are $518.98 per
single family residence, $382.16 per condominium unit, $363.29 per multi -family unit, $2,453.36
per acre for commercial/industrial, $141.54 per acre for public service and $103.80 per acre for
undeveloped lots.
Although the maximum assessment rates increased, the proposed assessment rates for the
District were not changed from the prior year rates. The current assessment rates are $503.80
per single family residence, $370.98 per condominium unit, $352.66 per multi -family unit,
$2,381.60 per acre for commercial/industrial, $137.40 per acre for public service and $100.76
per acre for undeveloped lots.
A general benefit, which is the percentage of the total budget that must be funded through sources
other than assessments, was quantified for the District upon the approval of the Proposition 218
ballot measure in June 2013. As such, the City General Fund has budgeted a contribution to the
District in the amount of $324,860 or 8.62% of the budgeted operating expenditures for the
District.
Landscape Maintenance District No. 3A (Hyssopj
Landscape Maintenance District No. 3A was formed in 1983 and consists of 9 parcels with a total
acreage of 17.88 acres. The boundaries of the District are generally described as the area of the
City south and east of Hyssop Drive and south of 6th Street.
The current assessment rate is $413.74 per lot for commercial property. This is the maximum
allowable assessment, and it may not exceed the maximum unless the increase is approved by
the property owners in accordance with Proposition 218.
Landscape Maintenance District No. 3113 (Commercial Industrial)
Landscape Maintenance District No. 3B was formed in 1987 and consists of commercial and
industrial parcels. The boundaries of the District are generally described as the commercial and
industrial area of the City which is generally bounded by Foothill Boulevard on the north, 4th Street
on the south, East Avenue on the east and Grove Avenue on the west.
The current assessment is $282.24 per acre for commercial and industrial property. This is below
the maximum allowable assessment for the District of $352.80 per acre for commercial and
industrial property. There is no change in the assessment rate from the prior year.
Page 196
Landscape Maintenance District No. 4-R (Terra Vista Planned Community)
Landscape Maintenance District No. 4-R was originally formed in 1984 and updated by property
owner vote in 2011. The District consists of single family residences, condominiums, multi -family,
schools and commercial/industrial properties. Parks include: Spruce Park, Mountain View Park,
Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park. The
boundaries of the District are generally described as the area located north of Foothill Boulevard,
west of Rochester Avenue, east of Haven Avenue, south of Base Line Road and includes the
northeast corner of Base Line Road and Haven Avenue.
Each fiscal year, the assessment amount may be increased by the lesser of 3.5% or the
percentage change in the Riverside -San Bernardino -Ontario Consumer Price Index. With the
increase, the maximum allowable assessments for the District are $457.96 per single family
residence, $366.37 per condominium unit, $320.57 per multi -family unit, $1,488.36 per acre for
commercial/industrial and $114.46 per acre for public service, schools and undeveloped lots.
Although the maximum assessment increased, the proposed assessment rate did not change
from the prior year because, for this year, current rates generate sufficient revenues to cover
operating costs, and capital improvement projects are able to be funded from accumulated
reserves. The current assessment rates are $397.15 per single family residence, $317.72 per
condominium unit, $278.01 per multi -family unit, $1,290.74 per acre for commercial/industrial and
$99.29 per acre for public service, schools and undeveloped lots.
Landscape Maintenance District No. 5 (Andover)
Landscape Maintenance District No. 5 was formed in 1984 and consists of 44 single family
homes. The assessments pay for the on-going maintenance of a Tot Lot located on the southwest
corner of Andover Place and Bedford Drive. The boundaries of the District are generally
described as the area of the City bounded by Hermosa Avenue on the west, 26th Street to the
south and parcels north of and along Bedford Drive and the parcels west of and along Andover
Place.
The current assessment rate is $56.65 per single family residence. This is below the maximum
allowable assessment of $113.29 per single family residence. There is no change in the
assessment rate from the prior year.
Landscape Maintenance District No. 6-R (Caryn Planned Community)
Landscape Maintenance District No. 6-R was formed in 1986 and updated by property owner
vote in 2010. The District consists of single family residences and a school. The boundaries of the
District are generally described as the area located north of the 210 Freeway, south of Banyan
Street, west of Rochester Avenue and east of Milliken Avenue. The boundaries also include Tract
No. 13835 east of Rochester Avenue and Tract Nos. 13748, 13857 and 13858 west of Milliken
Avenue.
Two zones exist within the boundaries of the District. Zone 1 is located west of Rochester Avenue
and east of Milliken Avenue. Zone 2 is located east of Rochester Avenue and west of Milliken
Avenue.
Each fiscal year, the assessment amount may be increased by the lesser of 3.0% or the
percentage change in the Riverside -San Bernardino -Ontario Consumer Price Index. The
proposed assessment rates for the District increased by 3.0% from the prior year to the maximum
assessment rate. The increased proposed assessment rates are $438.75 per single family
residence in Zone 1, $329.06 per single family residence in Zone 2, $109.69 per acre of school
property and $109.69 per acre for undeveloped lots.
The City General Fund has budgeted a contribution to the District in the amount of $41,090 or 7%
of the budgeted expenditures for the District. This amount is the estimated amount equivalent to
Page 197
the "general benefit" provided to the surrounding community and the public in general from the
maintenance of the improvements within the boundaries of the District. While not legally required,
this contribution is to assist in preserving service levels of the District.
Landscape Maintenance District No. 7 (North Etiwanda)
Landscape Maintenance District No. 7 was formed in 1989 and currently consists of single family
residences. Etiwanda Creek Community Park is located in this District. The boundaries of the
District are generally described as the area bounded by the 210 Freeway to the south, the 1-15
Freeway on the west and the City limits to the north and east.
The current assessment rate is $307.05 per single family residence. This is the maximum
allowable assessment, and it may not exceed the maximum unless the increase is approved by
the property owners in accordance with Proposition 218.
Landscape Maintenance District No. 8 (South Etiwanda)
Landscape Maintenance District No. 8 was formed in 1989 and consists of single family
residences, commercial properties and a church. The boundaries of the District are generally
described as the area south of the 210 Freeway along Fisher Drive, east of East Avenue, north of
Victoria Street and to the San Bernardino County Flood Control drainage basin on the east.
The current assessment rates are $151.45 per single family residence and $302.90 per acre for
undeveloped lots. This is the maximum allowable assessment, and it may not exceed the
maximum unless the increase is approved by the property owners in accordance with Proposition
218.
Landscape Maintenance District No. 9 (Lower Etiwanda)
Landscape Maintenance District No. 9 was formed in 2000 and consists of single family
residences, condominiums, multi -family units, commercial/industrial properties, Garcia Park and
trails. The boundaries of the District are generally described as the area south of Victoria Street,
north of Foothill Boulevard, east of Etiwanda Avenue and the 1-15 Freeway and west of East
Avenue.
Each fiscal year, the maximum allowable assessment amounts may be increased by the annual
percentage change in the Riverside -San Bernardino -Ontario Consumer Price Index. With the
increase, the maximum allowable assessments for the District are $604.20 per single family
residence, $604.20 per multi -family unit and $1,208.40 per acre for undeveloped lots.
The current assessment rates were increased from the prior year to $311.92 per single family
residence, $311.92 per multi -family unit and $623.84 per acre for undeveloped lots. This is the
last year of increases to the assessment rate to offset a period of years of planned low
assessment rates to reduce excess reserves. At its lowest, between Fiscal Years 2013/14
through 2015/16, the assessment rate was $80 per single family residence. Going forward,
assessment rate changes will be reflective of changes in operating costs.
Landscape Maintenance District No. 10 (Rancho Etiwanda
Landscape Maintenance District No. 10 was formed in 2002 and consists only of single family
residences. Day Creek Park is located in this District. The boundaries of the District are generally
described as the area north of the 210 Freeway, east of Day Creek Channel and west of
Bluegrass Avenue.
Each fiscal year, the maximum allowable assessment amounts may be increased by the annual
percentage change in the Riverside -San Bernardino -Ontario Consumer Price Index. With the
increase, the maximum allowable assessment of $929.76 per single family residence.
Although the maximum assessment rates increased, the current assessment rates for the District
Page 198
were not changed from the prior year rates. The current assessment rate is $736.62 per single
family residence.
Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8 generally provide for the maintenance and
operation of street lights, traffic signals and appurtenant facilities. This maintenance and operation includes
the cost and supervision of street lighting maintenance, including repair, removal or replacement of all or any
part of any improvement providing for illumination of the subject area in connection with these Districts.
In Fiscal Year 2016/17, the City Council authorized the purchase of Southern California Edison's
existing street light system within the City. Funding was provided from the City's Capital Reserve Fund
for the purchase of the street lights and installation of Light Emitting Diode (LED) street lighting and will
be repaid over a 20 -year period from electric utility savings in the street lighting maintenance districts.
Similar to the landscape maintenance districts, the street lighting maintenance districts were designed
to ensure that each District bore the costs of the maintenance for the infrastructure that provides special
benefit to the property owners. However, since increasing assessment rates is restricted by Proposition
218, certain Districts are supplemented by General Fund contributions.
Street Lighting Maintenance District No. 1 (Arterials)
Street Lighting Maintenance District No. 1 was formed in 1983 and provides energy and
maintenance for street lights and traffic signals on arterial streets. The boundaries of the District
mirror the boundaries of the City.
The current assessment rate is $17.77 per single family residence and multi -family dwelling unit.
The commercial rate is $35.54 per acre.
Street Lighting Maintenance District No. 2 (Local Streets
Street Lighting Maintenance District No. 2 was formed in 1983 and provides energy and
maintenance for street lights on residential streets. The boundaries of the District are generally
described as the entire City of Rancho Cucamonga west of Haven Avenue.
The current assessment rate is $39.97 per single family residence and multi -family dwelling unit.
The commercial/industrial rate is $79.94 per acre.
The City General Fund has budgeted a contribution to the District in the amount of $284,250, or
approximately 54% of the operating budget. While not legally required, this contribution is
necessary in order to sustain services.
Street Lighting Maintenance District No. 3 (Victoria Planned Community)
Street Lighting Maintenance District No. 3 was formed in 1982 and provides energy and
maintenance for street lights within the Victoria Planned Community. The boundaries of the
District are generally described as the area located south of the 210 Freeway, west of Etiwanda
Avenue, southwest of the 1-15 Freeway and east of Haven Avenue.
The current assessment rate is $47.15 per single family residence and multi -family dwelling units.
The commercial/industrial rate is $94.30 per acre.
Street Lighting Maintenance District No. 4 (Terra Vista Planned Community)
Street Lighting Maintenance District No. 4 was formed in 1984 and provides energy and
maintenance for street lights within the Terra Vista Planned Community. The boundaries of the
District are generally described as the area located north of Foothill Boulevard, west of Rochester
Avenue, east of Haven Avenue, south of Base Line Road and includes the northeast corner of
Base Line Road. and Haven Avenue.
The current assessment rates are $28.96 per single family residence, $14.48 per multi -family unit
Page 199
and $57.92 per acre for commercial/industrial.
Street Lighting Maintenance District No. 5 (Caryn Planned Community)
Street Lighting Maintenance District No. 5 was formed in 1986 and provides energy and
maintenance for street lights within the Caryn Planned Community. The boundaries of the District
are generally described as the area located north of 210 Freeway, south of Banyan Street, west of
Rochester Avenue and east of Milliken Avenue. The boundaries also include Tract 13835 east of
Rochester Avenue and Tract Nos. 13748, 13857 and 13858 west of Milliken Avenue.
The current assessment rate is $34.60 per single family residence.
Street Lighting Maintenance District No. 6 (Commercial Industrial
Street Lighting Maintenance District No. 6 was formed in 1987 and provides energy and
maintenance for street lights within the commercial and industrial area of the City. The boundaries
of the District are generally described as the area of the City which is generally bounded by
Foothill Boulevard on the north, 4th Street on the south, East Avenue on the east and Grove
Avenue on the west.
The current assessment rate is $51.40 per acre for commercial/industrial property.
Street Lighting Maintenance District No. 7 (North Etiwanda)
Street Lighting Maintenance District No. 7 was formed in 1990 and provides energy and
maintenance for street lights within the Etiwanda Highlands Community. The boundaries of the
District are generally described as the area of the City which is generally bounded by Highland
Avenue on the north, Day Creek Channel on the west and the City limits on the east and north.
The current assessment rate is $33.32 per single family residence.
The City General Fund has budgeted a contribution to the District in the amount of $83,920. While
not legally required, this contribution is necessary in order to sustain services.
Street Lighting Maintenance District No. 8 (South Etiwanda)
Street Lighting Maintenance District No. 8 was formed in 1990 and provides energy and
maintenance for street lights within South Etiwanda. The boundaries of the District are generally
described as the area of the City which is generally bounded by Etiwanda Avenue on the west,
Highland Avenue on the north and Foothill Boulevard on the south. The southern portion of the
District is bounded by East Avenue on the east and the northern part is bounded by the 1-15
Freeway on the east.
The current assessment rate is $30.60 per single family residence and multi -family dwelling unit.
The commercial/industrial rate is $60.20 per acre. This is below the maximum allowable
assessments of $193.75 per single family residence and multi -family dwelling unit and $387.50
per acre of commercial property. There is no change in the assessment rate from the prior year.
Park and Recreation Improvement District No. PD -85 is a combination Improvement and
Maintenance District. The District boundary is citywide with the general exception of land east of Deer
Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities.
The District provides the maintenance and operation of Red Hill and Heritage Community Parks
including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting,
waterscape, restrooms, senior citizens facilities, playground equipment, picnic facilities, major lighted
athletic facilities, jogging trails, sanitary sewer connections and onsite drainage inlets.
The current assessment rates, which have not been adjusted since 1993, are as follows:
Page 200
This is the maximum allowable assessment, and it may not exceed the maximum unless the increase is
approved by the property owners in accordance with Proposition 218.
The City General Fund has budgeted a contribution to the District in the amount of $96,400 or 11 % of
the budgeted expenditures for the District excluding the costs of the Red Hill Water Feature. This
amount is the estimated amount equivalent to the "general benefit" provided to the surrounding
community and the public in general from the maintenance of the improvements within the boundaries of
the District. While not legally required, this contribution is to assist in preserving service levels of the
District to the extent feasible, although service levels remain generally lower than desirable due to fiscal
constraints.
The City General Fund has also budged a contribution to the District in the amount of $117,130 or
100% of the budgeted expenditures for the Red Hill Water Feature.
FISCAL IMPACT:
The Districts are separate from the City General Fund. The assessment revenues that are collected for
each District are used for the maintenance and operations for only that District. The estimated costs of
administration, maintenance, operations and servicing of the improvements in the Districts are
described in the Annual Engineer's Report prepared for each District.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special
districts.
ATTACHMENTS:
Description
Assessment per parcel
Single family residence
$31.00
Multi -family residence
$31.00
Less than 1.5 acres
$15.50
1.51 acres to 3.5 acres
$46.50
3.51 acres to 7 acres
$108.50
7.01 acres to 14 acres
$217.00
14.01 acres to 25 acres
$434.00
More than 25.01 acres
$775.00
This is the maximum allowable assessment, and it may not exceed the maximum unless the increase is
approved by the property owners in accordance with Proposition 218.
The City General Fund has budgeted a contribution to the District in the amount of $96,400 or 11 % of
the budgeted expenditures for the District excluding the costs of the Red Hill Water Feature. This
amount is the estimated amount equivalent to the "general benefit" provided to the surrounding
community and the public in general from the maintenance of the improvements within the boundaries of
the District. While not legally required, this contribution is to assist in preserving service levels of the
District to the extent feasible, although service levels remain generally lower than desirable due to fiscal
constraints.
The City General Fund has also budged a contribution to the District in the amount of $117,130 or
100% of the budgeted expenditures for the Red Hill Water Feature.
FISCAL IMPACT:
The Districts are separate from the City General Fund. The assessment revenues that are collected for
each District are used for the maintenance and operations for only that District. The estimated costs of
administration, maintenance, operations and servicing of the improvements in the Districts are
described in the Annual Engineer's Report prepared for each District.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal to ensure the fiscally sustainability of the City's special
districts.
ATTACHMENTS:
Description
Attachment 1 -
Preliminary Engineer's Report LMD1
Attachment 2 -
Preliminary Engineer's Report LMD2
Attachment 3 -
Preliminary Engineer's Report LMD3A
Attachment 4 -
Preliminary Engineer's Report LMD3B
Attachment 5 -
Preliminary Engineer's Report LMD4-R
Attachment 6 -
Preliminary Engineer's Report LMD5
Attachment 7 -
Preliminary Engineer's Report LMD6-R
Attachment 8 -
Preliminary Engineer's Report LMD7
Attachment 9 -
Preliminary Engineer's Report LMD8
Attachment 10
- Preliminary Engineer's Report LMD9
Attachment 11
- Preliminary Engineer's Report LMD10
Attachment 12
- Preliminary Engineer's Report SLD1
Attachment 13
- Preliminary Engineer's Report SLD2
Attachment 14
- Preliminary Engineer's Report SLD3
Page 201
Attachment 15 - Preliminary Engineer's Report SLD4
Attachment 16 - Preliminary Engineer's Report SLD5
Attachment 17 - Preliminary Engineer's Report SLD6
Attachment 18 - Preliminary Engineer's Report SLD7
Attachment 19 - Preliminary Engineer's Report SLD8
Attachment 20 - Preliminary Engineer's Report PD85
Attachment 21 - Resolution LIVID Preparation of Engineer's Report
Attachment 22 - Resolution LIVID Approving Preliminary Annual Engineer's Report
Attachment 23 - Resolution LIVID Declare Intention to Levy Assmt & Set Pub Hearing
Attachment 24 - Resolution SLD Preparation of Engineer's Report
Attachment 25 - Resolution SLD Approving Preliminary Annual Engineer's Report
Attachment 26 - Resolution SLD Declare Intention to Levy Assmt & Set Pub Hearing
Attachment 27 - Resolution PD85 Preparation of Engineer's Report
Attachment 28 - Resolution PD85 Approving Preliminary Annual Engineer's Report
Attachment 29 - Resolution PD85 Declare Intention to Levy Assmt & Set Pub Hearing
Page 202
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 1
(General City)
Page 203
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 1
(GENERAL CITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 204
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 20
ESTIMATE OF COSTS 21
District Budget 22
Definitions of Budget Items 24
METHOD OF ASSESSMENT 25
Overview 25
General Benefit 26
Special Benefit 26
Method of Assessment Spread 27
ASSESSMENT DIAGRAM 28
ASSESSMENT ROLL AND ANNEXATIONS 30
Assessment Roll 30
Annexations 30
Page 205
ENGINEER'S LETTER
WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 1 (General City) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 32,380
Operations and Maintenance 1,353,970
Capital Expenditures 413,000
Transfer Out 90,000
Total Expenditures Budget 1,889,350
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 1,232,960
Anticipated Prior Year Delinquencies Collection 13,900
Subtotal - Taxes 1,246,860
Other Revenues 77,970
Transfer In 225,830
Total Revenues Budget 1,550,660
Contribution to/(Use of) Fund Balance $ (338,690)
Total District EBU Count 13,504.67
Actual Assessment per EBU $92.21
Maximum Allowable Assement per EBU $ 92.21
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 1
Page 206
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 1
Page 207
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include, but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 1
Page 208
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City which is not located within the City's
planned development communities. The District is made up of various landscaped sites
throughout the City. As such, the parcels within the District do not represent a distinct district
area as do the other landscape maintenance districts within the City. Typically parcels have been
annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 1
Page 209
replacement. Services include personnel, materials, contracting services, utilities, capital projects
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Parks: Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden
Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park.
Site # Descriptive Location
A-1 The north and south side of Wilson Ave from Hellman Ave to Amethyst Ave.
Ground Cover area: 22,982 square feet
Hardscape area: 5,694 square feet
A-2 The east side of Hellman Ave from 326 feet south of Pepperidge Ln to 73 feet north of
Pepperidge Ln.
Ground Cover area: 5,810 square feet
Hardscape area: 1,600 square feet
A-3 The south side of 19th St from 62 feet east of Mayberry Ave to 173 feet east of Mayberry
Ave.
Ground Cover area: 1,680 square feet
Hardscape area: 440 square feet
A-4 The south side of Wilson Ave from Amethyst Ave to Archibald Ave; the planters and
cutouts on the west side of Archibald Ave from Wilson Ave to 105 feet south of
Cottonwood Way.
Ground Cover area: 5,625 square feet
A-5 The north and south side of Diamond Ave from Klusman Ave to Diamond Ave.
Ground Cover area: 3,143 square feet
Hardscape area: 1,864 square feet
A-6 The parkway on the north side of Wilson Ave from 348 feet east of Morning Canyon
Way to Alder Ridge Pl.
Ground Cover area: 5,700 square feet
Hardscape area: 4,760 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 1
Page 210
A-7 The cutouts and vines on the south side of Wilson Ave from the Alta Loma Channel to
240 feet east of Zapata PI.
Ground Cover area: 911 square feet
A-8 The east side of Broken Star Ct from 80 feet south of Highland Ave to Highland Ave;
the north side of Highland Ave from Amethyst Ave to Broken Star Ct including wood
chip area north of sidewalk, the south side of Highland Ave from Broken Star Ct to
Amethyst Ave; the west side of Amethyst Ave from 140 feet south of Highland Ave to
265 feet south of Highland Ave.
Ground Cover area: 6,545 square feet
Hardscape area: 2,554 square feet
Mulchscape area: 14,005 square feet
A-9 The south side of Highland Ave from Hellman Ave to Broken Star Ct.
Ground Cover area: 7,865 square feet
A-10 The south side of 19th St from 170 feet west of Pilgrim Ct to 167 feet east of Pilgrim Ct.
Ground Cover area: 1,808 square feet
Hardscape area: 1,084 square feet
A-11 The east side of Amethyst Ave from Lemon Ave to 230 feet north of Apricot Ave.
Ground Cover area: 2,115 square feet
Hardscape area: 3,438 square feet
A-12 The west side of Sapphire St from 710 feet north of Hillside Rd to Hillside Rd.
Ground Cover area: 4,500 square feet
A-13 The south side of Victoria St from 110 feet west of London Ave to Ramona Ave.
Ground Cover area: 2,705 square feet
Hardscape area: 3,480 square feet
A-14 The west side of Archibald Ave from 273 feet north of La Gloria Dr to Lemon Ave; the
La Gloria Dr median from Archibald Ave to Jadeite Ave; the north and south side of
La Gloria Dr from Archibald Ave to 53 feet east of Jadeite Ave; the north side of Lemon
Ave from Archibald Ave to 55 feet east of Klusman Ave.
Ground Cover area: 12,880 square feet
Hardscape area: 12,030 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 1
Page 211
A-15 The planters and cutouts on the east side of Archibald Ave from 610 feet south of
Cottonwood Way to Wilson Ave; the south side of Wilson Ave from Archibald Ave to
Alta Loma Channel.
Ground Cover area: 2,110 square feet
A-16 The cutouts and planters on the east side of Archibald Ave from Banyan St to 190 feet
north of Sunflower St.
Ground Cover area: 1,580 square feet
A-17 The cutouts and planters on the west side of Archibald Ave from 225 feet south of
Wilson Ave to Banyan St.
Ground Cover area: 2,362 square feet
A-18 The cutouts and planters on the north side of Banyan St from Jadeite Ave to 410 feet
west of Jadeite Ave.
Ground Cover area: 216 square feet
A-19 The cutouts and planters on the east side of Amethyst Ave from 192 feet south of
Sunflower St to Manzanita Dr.
Ground Cover area: 4,325 square feet
A-20 The west side of Archibald Ave from 210 feet north of La Colina Dr to 230 feet south of
Almond St; the south side of La Colina Dr from Archibald Ave to Jadeite Ave.
Ground Cover area: 17,120 square feet
A-21 The planter adjacent to the equestrian trail from Riverwood PI to Raspberry PI north of
the County flood retention basin that is west of Chaffey College.
Ground Cover area: 22,832 square feet
A-22 The west side of Haven Ave from Carrari St to Vista Grove St.
Ground Cover area: 4,572 square feet
A-23 The west side of Haven Ave from 434 feet north of Manzanita Dr to 258 feet south of
Manzanita Dr.
Ground Cover area: 54,258 square feet
Hardscape area: 4,581 square feet
A-24 The south side of 19th St from 286 feet east of Amethyst Ave to 166 feet west of
Klusman Ave.
Ground Cover area: 5,904 square feet
Hardscape area: 2,938 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 1
Page 212
A-25 The equestrian trail and planters on the east side of Hermosa Ave from 421 feet south
of Whispering Forest Dr to Sun Valley Dr.
Ground Cover area: 17,529 square feet
A-26 The west side of Haven Ave from 630 feet north of Wilson Ave to Wilson Ave; the
parkway on the north side of Wilson Ave from Haven Ave to Mayberry Ave; the parkway
on the east side of Mayberry Ave from Wilson Ave to 382 feet north of Poplar St, and
the east and west side of Cartilla Ave from Wilson Ave to Poplar St.
Ground Cover area: 10,243 square feet
Mulchscape area: 25,297 square feet
A-27 The north side of 19th St from Mayberry Ave to 93 feet east of Castle Gate PI.
Ground Cover area: 5,145 square feet
Hardscape area: 2,870 square feet
A-28 The east side of Hermosa Ave from 360 feet south of Manzanita Dr to Manzanita Dr,
and the south side of Manzanita Dr from Hermosa Ave to Raspberry PI.
Ground Cover area: 7,421 square feet
Hardscape area: 4,712 square feet
A-29 The south side of Wilson Ave from 240 feet west of Timbermist PI to Hermosa Ave; the
west side of Hermosa Ave from Wilson Ave to 213 feet south of Oakgrove Dr.
Ground Cover area: 11,184 square feet
A-30 Site was removed from contract and water service cancelled January 1, 2017.
A-31 The south side of Lemon Ave from London Ave to Calle Hermoso.
Ground Cover area: 4,404 square feet
Hardscape area: 1,800 square feet
A-32 The north side of Lemon Ave from the Alta Loma Channel to London Ave; the east side
of London Ave from Lemon Ave to Cypress Ct.
Ground Cover area: 4,463 square feet
Hardscape area: 3,375 square feet
A-33 The parkway on the east side of London Ave from 158 feet north of Banyan St to 310
feet north of Banyan St.
Ground Cover area: 1,029 square feet
Hardscape area: 1,160 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 1
Page 213
A-34 The south side of Alta Loma Dr from Mayberry Ave to Revere Ave.
Ground Cover area: 2,772 square feet
A-35 The west side of Hermosa Ave from Lemon Ave to 125 feet north of Highland Ave, the
parkway on the south side of Lemon Ave from 621 feet west of Hermosa Ave to
Hermosa Ave.
Ground Cover area: 10,494 square feet
Hardscape area: 9,207 square feet
Mulchscape area: 2,370 square feet
A-36 The south side of Lemon Ave from 385 feet west of Mayberry Ave to Cartilla Ave.
Ground Cover area: 4,850 square feet
Hardscape area: 4,915 square feet
A-37 The south side of Hillside Rd north and south of the equestrian trail from Beryl St to 203
feet east of Eastwood Ave.
Ground Cover area: 4,900 square feet
A-38 The median in the 9200 block of Monte Vista St.
Ground Cover area: 500 square feet
Hardscape area: 1,380 square feet
A-39 The south side of Almond St from Henry St to Sapphire St. The west side of Sapphire
St from Almond St to 255 feet south of Bella Vista Dr.
Ground Cover area: 6,926 square feet
A-40 The parkway on the east side of Jasper St from Hunter Dr to Highland Ave. The parkway
on the south side of Highland Ave from Jasper St to Carnelian St. The west side of
Carnelian St from Highland Ave to 210 feet south of Highland Ave.
Ground Cover area: 14,858 square feet
Hardscape area: 6,040 square feet
A-41 The west side of Sapphire St from 236 feet north of Thoroughbred St to Banyan St.
Ground Cover area: 1,784 square feet
Hardscape area: 812 square feet
A-42 The parkway on the west side of Beryl St from 132 feet north of Sunflower St to Banyan
St.
Ground Cover area: 4,735 square feet
Hardscape area: 5,772 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 1
Page 214
A-43
A-44
A-45
The north side of Base Line Rd from Topaz St to the Cucamonga Creek Channel.
Ground Cover area: 4,563 square feet
Hardscape area: 1,890 square feet
The cutouts on the west side of Sapphire St from Banyan St to Marble Ave.
Ground Cover area: 7,300 square feet
The mainline for this site was connected to A-46 on September 8, 1999.
A-46 The south side of Banyan St from Northstar PI to Zircon Ave.
Ground Cover area: 7,448 square feet
Hardscape area: 7,890 square feet
A-47 The cutouts and vines on the north side of Banyan St from 180 feet east of Zircon Ave
to 186 feet west of Vineyard Ave.
Ground Cover area: 1,300 square feet
A-48 The parkway on the west side of Beryl St from 452 feet north of Cielito St; 158 feet
south of Cielito St and the easement between 9063 and 9073 Cielito St from Cielito St
to 170 feet south of Cielito St.
Ground Cover area: 6,916 square feet
Hardscape area: 2,440 square feet
A-49 The east side of Carnelian St from 662 feet south of Banyan St to Banyan St; the south
side of Banyan St from Carnelian St to Northstar PI.
Ground Cover area: 5,906 square feet
Hardscape area: 6,972 square feet
A-50 The north side of Almond St from Sapphire St to Crestview PI; the east and west side
of Skyline Rd from Almond St to 595 feet north of Almond St.
Ground Cover area: 17,600 square feet
Hardscape area: 8,680 square feet
A-51 The planter adjacent to the equestrian trail; from Haven Ave to Riverwood PI, north of
County flood retention basin, west of Chaffey College. The west side of Haven Ave
from 400 feet north of Amber Ln to 270 feet south of Amber Ln, and the north and south
side of Amber Ln from Haven Ave to San Felipe Ct.
Ground Cover area: 37,977 square feet
Hardscape area: 5,458 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 1
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A-52 The east side of Riverwood PI, from 188 feet south of Charwood Ct to 193 feet north of
Charwood Ct.
Ground Cover area: 2,750 square feet
Hardscape area: 1,698 square feet
A-53 The west side of Jasper St from Hunter Dr to Highland Ave. The south side of Highland
from Jasper St to 308 feet west of Sard St. The east and west side of Sard St from
Highland Ave to Hunter Dr.
Ground Cover area: 7,445 square feet
Hardscape area: 4,740 square feet
A-54 The west side of Beryl St from 233 feet north of Mignonette St to Mignonette St.
Ground Cover area: 2,637 square feet
Hardscape area: 932 square feet
A-55 The north side of 19th St from Cartilla Ave to Mayberry Ave. The east side of Mayberry
Ave from 19th St to Heather St.
Ground Cover area: 8,410 square feet
Hardscape area: 5,060 square feet
A-56 The east side of Beryl St from 410 feet north of Wilson Ave to Wilson Ave. The north
side of Wilson Ave from Beryl St to 731 feet west of Buckthorn Ave. The south side of
Wilson Ave from Buckthorn Ave to Beryl St.
Ground Cover area: 19,708 square feet
Hardscape area: 5,436 square feet
A-57 The east side of Hermosa Ave from 115 feet north of Coca St to 451 feet north of Coca
St. The trail north of water retention basin from Hermosa Ave to 619 feet east of
Hermosa Ave.
Ground Cover area: 9,406 square feet
Hardscape area: 6,794 square feet
A-58 The west side of Haven Ave from 510 feet south of Victoria St to 1005 feet south of
Victoria St.
Ground Cover area: 7,301 square feet
Hardscape area: 4,790 square feet
A-59 The east side of Archibald Ave from 820 feet south of Lemon Ave to 448 feet south of
Lemon Ave and continues from 275 feet south of Lemon Ave to 185 south of Lemon
Ave.
Ground Cover area: 4,777 square feet
Hardscape area: 5,041 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 1
Page 216
A-60 The south side of Lemon Ave from 290 feet east of Archibald Ave to London Ave. The
west side of London Ave from Lemon Ave to Orange St.
Ground Cover area: 2,569 square feet
Hardscape area: 4,122 square feet
A-61 The north side of Carrari St from London Ave to Archibald Ave.
Ground Cover area: 25,152 square feet
Hardscape area: 1,698 square feet
A-62 The east side of Archibald Ave from Carrari St to 505 feet north of Meadowood Dr.
Ground Cover area: 8,626 square feet
Hardscape area: 1,824 square feet
A-63 The south side of Almond St from Carriage Rd to Almond St.
Ground Cover area: 3,342 square feet
Hardscape area: 3,600 square feet
A-64 The east side of Beryl St from Cottonwood Way to Wilson Ave. The south side of
Wilson Ave from Beryl St to 437 feet east of Beryl St. The north side of Wilson Ave
from Cousins PI to 474 feet east of Cousins PI.
Ground Cover area: 11,973 square feet
A-65
A-67
Hardscape area: 9,949 square feet
The east side of Archibald Ave from La Gloria Dr to 328 feet north of La Gloria Dr.
Ground Cover area: 2,279 square feet
Hardscape area: 2,411 square feet
The east side of Hermosa Ave from Waterford Ln to 500 feet north of Waterford Ln.
Ground Cover area: 4,695 square feet
Hardscape area: 5,947 square feet
The south side of 19th St from 220 feet east of Sapphire St to Via Serena.
Ground Cover area: 3,208 square feet
Hardscape area: 4,158 square feet
The west side of Haven Ave from Hillside Rd to 783 feet south of Hillside Rd.
Ground Cover area: 3,492 square feet
A-69 The north side of Hillside Rd from 27 feet west of Mayberry Ave to 191 feet west of
Mayberry Ave.
Ground Cover area: 1,002 square feet
Hardscape area: 1,605 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 1
Page 217
A-70 The south side of 19th St from 365 feet west of Amethyst Ave to Amethyst Ave. The
west side of Amethyst Ave from 19th to Hedges Dr.
Ground Cover area: 6,435 square feet
Hardscape area: 7,015 square feet
A-71 The west side of Archibald Ave from Hillside Rd to Wilson Ave. The north side of Wilson
Ave, south of the trail fence area from Archibald Ave to 467 feet west of Archibald Ave.
Ground Cover area: 9,265 square feet
Hardscape area: 2,609 square feet
A-72 The south side of Banyan St from 420 feet west of Archibald Ave to Archibald Ave. The
west side of Archibald Ave from Banyan St to 389 feet south of Banyan St.
Ground Cover area: 10,270 square feet
Hardscape area: 6,673 square feet
A-73 The west side of Beryl St from 300 feet north of San Simeon Dr to 130 feet north of San
Simeon Dr.
Ground Cover area: 1,200 square feet
Hardscape area: 600 square feet
A-74 The south side of Highland Ave from Beryl St to Hellman Ave.
Ground Cover area: 11,603 square feet
A-75 The south side of Highland Ave from Amethyst Ave to 612 feet east of Archibald Ave.
Ground Cover area: 106,409 square feet
Hardscape area: 60,608 square feet
A-76 The west side of Archibald Ave from 635 feet north of Hillside Rd to Hillside Rd. The
north side of Hillside Rd from Archibald Ave to 770 feet west of Archibald Ave.
Ground Cover area: 8,859 square feet
Hardscape area: 1,389 square feet
A-77 The east side of Carnelian St from Brilliant Ln to Wilson Ave including the irrigation cut-
outs along trail. The south side of Wilson Ave from Carnelian St to 745 feet east of
Arabian Dr. The irrigation cut-outs on the north side of Wilson Ave from Carnelian St
to 775 feet east of Arabian Dr.
Ground Cover area: 5,101 square feet
Hardscape area: 11,322 square feet
B-1 The median on Blue Gum Dr from Etiwanda Ave to Blue Gum Dr.
Ground Cover area: 5,100 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 1
Page 218
B-2 The north side of Highland Ave from the Deer Creek Channel to San Benito Ave. The
north side of 19th St from San Benito Ave to Palm Dr. The west and east side of
Alameda Ave from 19th St to Ring Ave. The east side of Palm Dr from 19th St to Ring
Ave.
Ground Cover area: 47,397 square feet
Hardscape area: 26,285 square feet
B-3 The paseo from Sutter Ct to Deer Creek Channel.
Ground Cover area: 294 square feet
Hardscape area: 400 square feet
B-4 The north side of Banyan St from Deer Creek Channel to 355 feet west of
Fredericksburg Ave.
Ground Cover area: 9,200 square feet
Hardscape area: 3,834 square feet
B-5 The north side of Lemon Ave from Semillion PI to 188 feet west of Terracina Ave.
Ground Cover area: 14,472 square feet
Hardscape area: 3,894 square feet
B-6 The north side of Lemon Ave from Barsac PI to Semillion PI.
Ground Cover area: 15,784 square feet
Hardscape area: 3,780 square feet
B-7 The south side of Banyan St from Cabernet PI to 414 feet east of Cabernet PI
Ground Cover area: 18,814 square feet
B-8 The south side of Banyan St from Callaway PI to Muscat PI.
Ground Cover area: 10,505 square feet
B-9 The east side of Haven Ave from Banyan St to 240 feet north of Banyan St. The north
side of Banyan St from Haven Ave to Merlot Ct.
Ground Cover area: 24,975 square feet
Hardscape area: 1,356 square feet
B-10 The east side of Haven Ave from 400 feet south of Banyan St to Banyan St. The south
side of Banyan St from Haven Ave to Callaway PI.
Ground Cover area: 14,548 square feet
Hardscape area: 6,348 square feet
B-11 The south side of Banyan St from Muscat PI to Cabernet PI.
Ground Cover area: 33,282 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 1
Page 219
B-12 The north side of Lemon Ave from Barsac PI to 135 feet east of Valinda Ave.
Ground Cover area: 13,464 square feet
Hardscape area: 4,098 square feet
B-13 The south side of 19th St from Inyo PI to 585 feet east of San Benito Ave. The parkways
on the east and west side of San Benito Ave from 19th St to San Mateo PI. The east
side of Inyo PI from 19th St to paseo south of 19th St and the paseo running east from
Inyo PI to Sonora Ave.
Ground Cover area: 20,950 square feet
Hardscape area: 14,192 square feet
MW
B-15
The paseo from San Benito Ave and Sonora Ave to the Deer Creek Channel.
Ground Cover area: 2,000 square feet
Hardscape area: 540 square feet
The paseo from Stanislaus PI and La Vine St to the Deer Creek Channel.
Ground Cover area: 1,040 square feet
Hardscape area: 428 square feet
B-16 The paseo from Inyo PI to Mendocino PI.
Ground Cover area: 225 square feet
Hardscape area: 184 square feet
B-17 The paseo from Yuba Ct to Deer Creek Channel.
Ground Cover area: 918 square feet
Hardscape area: 420 square feet
B-18 The south side of Wilson Ave from 377 feet west of Canistel Ave to 1032 feet east of
Canistel Ave.
Ground Cover area:
6,762 square feet
Hardscape area:
8,454 square feet
B-19 The east side of Haven Ave from the Southern Pacific Railroad to 341 feet south of
Victoria St.
Ground Cover area:
6,415 square feet
Hardscape area:
8,865 square feet
B-20 The east side of Haven
Ave from 341 feet south of Victoria St to Victoria St; the south
side of Victoria St from
Haven Ave to 237 feet east of Mango St.
Ground Cover area:
16,900 square feet
Hardscape area:
8,767 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 1
Page 220
B-21 The south side of 19th St from Valinda Ave to Inyo PI.
Ground Cover area: 3,900 square feet
Hardscape area: 3,700 square feet
B-22 The south side of Lemon Ave south of the sidewalk from 188 feet west of Terracina Ave
to 284 feet north of Marbella Dr. The parkway on the south side of Lemon Ave from
188 feet west of Terracina Ave to 517 feet north of Marbella Dr. The turf in the parkway
at the end of the cul-de-sac on Sonterra Ct. The parkway on the north side of Lemon
Ave from 188 feet west of Terracina Ave to 526 feet south of Terracina Ave. The north
side of Lemon Ave north of the sidewalk from 188 feet west of Terracina Ave to 562
feet south of Terracina Ave. The turf in the parkway at the end of the cul-de-sac at
Serena PI.
Ground Cover area: 17,688 square feet
Turf area: 6,390 square feet
Hardscape area: 4,928 square feet
B-23 The parkway on the east side of Lemon Ave from 129 feet south of Marbella Dr to 526
feet south of Terracina Ave. The slope on the east side of Lemon Ave east of the
sidewalk from 129 feet south of Marbella Dr to 562 feet south of Terracina Ave. The
west side of Lemon Ave west of the sidewalk from 284 feet north of Marbella Dr to 129
feet south of Marbella Dr. The parkway on the west side of Lemon Ave from 517 feet
north of Marbella Dr to 129 feet south of Marbella Dr.
Ground Cover area: 22,531 square feet
Hardscape area: 4,468 square feet
B-24 The south side of Highland Ave from 327 feet west of Deer Creek Channel to Deer
Creek Channel. The paseo from Los Osos Way to Deer Creek Channel.
Ground Cover area: 4,946 square feet
Hardscape area: 2,099 square feet
B-25 The south side of Banyan St from 152 feet west of Cantabria Ave to 930 feet east of
Cantabria Ave.
Ground Cover area: 16,693 square feet
B-26 The north side of Wilson Ave from 590 feet west of High Meadow PI to 187 feet east of
High Meadow PI.
Ground Cover area: 4,628 square feet
Hardscape area: 390 square feet
B-27 The east side of Haven Ave from 467 feet north of 19th St to 650 feet north of 19th St.
Ground Cover area: 3,483 square feet
Hardscape area: 6,235 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 1
Page 221
C-1 The north side of 26th St from Andover PI to Hermosa Ave. The east side of Hermosa
Ave from 26th St to 331 feet north of Concord Dr.
Ground Cover area: 22,227 square feet
Hardscape area: 5,532 square feet
C-2 The entry monument on the northeast and northwest corners of 4th St and Archibald
Ave.
Ground Cover area: 6,337 square feet
Hardscape area: 3,998 square feet
C-3
C-4
The south side of Base Line Rd from Ramona Ave to 128 feet east of Cambridge Ave.
Ground Cover area: 17,262 square feet
Hardscape area: 4,865 square feet
The south side of Base Line Rd from 440 feet west of Ramona Ave to Ramona Ave.
Ground Cover area: 6,198 square feet
Hardscape area: 2,200 square feet
C-5 The south side of Base Line Rd from 340 feet west of Center Ave to 103 feet east of
Center Ave.
Ground Cover area: 8,850 square feet
Hardscape area: 2,215 square feet
C-6 The south side of Base Line Rd from Ivy Ln to 105 feet west of Marine Ave.
Ground Cover area: 8,080 square feet
Hardscape area: 2,475 square feet
C-7 The parkway on the north side of Church St from 142 feet east of Teak Way to 230 feet
west of Teak Way.
Ground Cover area: 1,813 square feet
Hardscape area: 1,650 square feet
C-8 The west side of Hermosa Ave from 524 feet north of Palo Alto St to 142 feet south of
Palo Alto St.
Ground Cover area: 2,650 square feet
Hardscape area: 3,996 square feet
C-9 The parkway on the west side of Hermosa Ave from 163 feet north of Ironwood St to
145 feet south of Ironwood St.
Ground Cover area: 1,500 square feet
Hardscape area: 1,848 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 1
Page 222
C-10 The entry monument parkway on the south side of Base Line Rd from the western city
limit to Alta Cuesta Dr.
Ground Cover area: 9,756 square feet
Hardscape area: 4,380 square feet
C-11 The parkway on the east side of Beryl St from Alder St to 135 feet north of
Culpepper St.
Ground Cover area: 3,400 square feet
Hardscape area: 3,600 square feet
C-12 The parkway on the east side of Hellman Ave from Tryon St to 665 feet north of
Tryon St.
Ground Cover area: 8,280 square feet
Hardscape area: 3,325 square feet
C-13 The parkway on the west side of Hellman Ave from 500 feet north of Church St to
Church St.
Ground Cover area: 2,416 square feet
Hardscape area: 3,000 square feet
C-14 The east side of Archibald Ave from 196 feet north of Palo Alto St to 530 feet north of
Palo Alto St.
Ground Cover area: 4,262 square feet
Hardscape area: 1,374 square feet
C-15 The north side of San Bernardino Rd from Summerlin PI to 225 feet west of
Summerlin PI.
Ground Cover area: 1,660 square feet
Hardscape area: 710 square feet
C-16 The south side of Base Line Rd from 286 feet west of Hermosa Ave to Hermosa Ave.
The raised planter on the southwest corner of Base Line Rd and Hermosa Ave.
Ground Cover area: 4,190 square feet
Hardscape area: 2,320 square feet
C-17 The east side of Hellman Ave from 775 feet south of 6th St to 6th St. The south side of
6th St from Hellman Ave to Golden Oak Rd. The west side of Golden Oak Rd from
6th St to Foxbrook Dr.
Ground Cover area: 9,058 square feet
Hardscape area: 6,387 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 1
Page 223
D-1
D-2
D-3
The east side of Rochester Ave from Church St to Base Line Rd.
Ground Cover area: 27,920 square feet
Hardscape area: 17,301 square feet
The east side of Rochester Ave from 146 feet south of Chervil St to Church St.
Ground Cover area: 21,858 square feet
Hardscape area: 13,263 square feet
The south side of Base Line Rd from Rochester Ave to 600 feet east of Rochester Ave.
Ground Cover area: 2,180 square feet
Hardscape area: 4,121 square feet
D-4 The north and south sides of Church St from Rochester Ave to 150 feet east of
Hyssop Dr.
Ground Cover area: 6,340 square feet
Hardscape area: 8,887 square feet
D-5 The landscape along the Edison corridor from Arrow Rt. To Foothill Blvd.
Ground Cover area: 23,392 square feet
H-9 The Haven Ave median from the 210 freeway to Alta Loma Dr.
Ground Cover area: 2,207 square feet
H-10 The Haven Ave median from entrance of Haven Village to Amber Ln.
Ground Cover area: 6,968 square feet
Converted 5,131 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-11 The Haven Ave median from Amber Ln to Olive Way.
Ground Cover area: 5,026 square feet
Converted 3,475 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-12 The Haven Ave median from Olive Way to 712 feet north of Wilson Ave.
Ground Cover area: 6,734 square feet
Converted 3,933 square feet of turf to ground cover effective April 1, 2013. Area listed
is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as
of March 25, 2013
H-13 The Haven Ave median from 19th St to the 210 freeway.
Ground Cover area: 12,514 square feet
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 1
Page 224
FH -18 The Foothill Blvd median from East Ave to 453 feet east of Cornwall Ct.
Ground Cover area: 5,450 square feet
Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos
are maintained under contract by a private landscape maintenance company.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 20
Fiscal Year 2019/20 ATTACHMENT 1
Page 225
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Landscape Maintenance District No. 1 — City of Rancho Cucamonga 21
Fiscal Year 2019/20 ATTACHMENT 1
Page 226
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Capital Expenditures:
Captial Outlay - Improvements Other Than Building 413,000
Transfer Out:
Transfer Out - LMD #1 Capital Reserve Fund 90,000
Total Expenditures Budget $ 1,889,350
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 22
Fiscal Year 2019/20 ATTACHMENT 1
Page 227
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 17,820
Part-time Salaries
5,000
Fringe Benefits
9,560
Subtotal - Personnel
32,380
Operations and Maintenance:
Operations and Maintenance:
O & M/General
80,100
O & M/Facilities
2,300
Vehicle Operations and Maintenance
2,000
Emergency Equipment and Vehicle Rental
5,800
Equipment Operations and Maintenance
2,000
Subtotal - Operations and Maintenance
92,200
Contract Services:
Contract Services/General
679,360
Contract Services/Facilities
7,630
Tree Maintenance
52,500
Subtotal - Contract Services
739,490
Utilities:
Telephone Utilities
2,000
Water Utilities
342,760
Electric Utilities
65,980
Subtotal - Utilities
410,740
Assessment Administration
62,850
Admin./General Overhead
48,030
Other Expenses
660
Subtotal - Operations and Maintenance
1,353,970
Capital Expenditures:
Captial Outlay - Improvements Other Than Building 413,000
Transfer Out:
Transfer Out - LMD #1 Capital Reserve Fund 90,000
Total Expenditures Budget $ 1,889,350
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 22
Fiscal Year 2019/20 ATTACHMENT 1
Page 227
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 1,232,960
Anticipated Prior Year Delinquencies Collection 13,900
Subtotal - Taxes 1,246,860
Other Revenues:
Interest Earnings
25,220
Other Rental/Lease Income
24,910
Park Maintenance Fees
4,450
Sports Field User Group Rentals
1,000
Sports Lighting Fees
22,290
Other Revenue
100
Subtotal - Other Revenues:
77,970
Transfer In:
Transfer In - General Fund
135,830
Transfer In - LMD #1 Operating Fund
90,000
Subtotal - Transfer In:
225,830
Total Revenues Budget
$
1,550,660
Contribution to/(Use of) Fund Balance
$
(338,690)
Total Gross Estimated Assessments
$
1,245,317.02
Total District EBU Count
13,504.67
Actual Assessment per EBU - Fiscal Year 2019/20
$92.21
Maximum Allowable Assement per EBU - Fiscal Year 2019/20
$
92.21
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. Beginning with Fiscal Year 2016/17 the City will maintain a
Capital Reserve Fund to be used for deferred maintenance and pending capital projects. The
reserve balance information for the District is as follows:
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 23
Fiscal Year 2019/20 ATTACHMENT 1
Page 228
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Definitions of Budget Items
Operating
Capital
Total
Reserve
Reserve
Reserve
$1,327,565
$221,304
$1,548,869
(391,960)
53,270
(338,690)
$935,605
$274,574
$1,210,179
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 24
Fiscal Year 2019/20 ATTACHMENT 1
Page 229
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement."
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 25
Fiscal Year 2019/20 ATTACHMENT 1
Page 230
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas, Parks - Bear Gulch Park, East and West Beryl Park, Old Town Park, Church
Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park
and appurtenant facilities that are located throughout the General City and were installed to create
a common landscape theme and neighborhood identity for parcels within the District. The
improvements are situated within the public rights-of-way of the internal local street network within
the General City which provides ingress and egress for parcels within the District to access the
City's system of arterial streets. City residents and traffic from parcels not within the District do
not use the internal local street network or paseos except for the express purpose of accessing
properties located within the District, and therefore do not benefit from the improvements. Only
parcels which are within the District and proximate to the improvements and within the District are
being assessed. Accordingly, there is a direct physical and visual nexus between each parcel
being assessed and the improvements to be funded by the assessment that does not exist for
parcels outside of the District boundary and that is particular and distinct from that shared by the
public at large. Under these circumstances, all of the benefits conferred are direct and local in
nature, and provide a benefit to only those parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 26
Fiscal Year 2019/20 ATTACHMENT 1
Page 231
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has remained
the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or
annexations prior to when the language was refined are now being levied differently than they
were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 27
Fiscal Year 2019/20 ATTACHMENT 1
Page 232
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
1.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28
Fiscal Year 2019/20 ATTACHMENT 1
Page 233
Maximum
Allowable
Actual
Assessment
Assessment
Total
Parcel Land Use Category
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$92.21
$92.21
8,347.00
8,347.00
Multi -Family Residential
92.21
92.21
10,280.00
5,140.00
Non -Residential
92.21
92.21
8.83
17.67
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 28
Fiscal Year 2019/20 ATTACHMENT 1
Page 233
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Landscape Maintenance District No. 1 - City of Rancho Cucamonga 29
Fiscal Year 2019/20 ATTACHMENT 1
Page 234
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate Per EBU
Total Units/
Acres
Total EBUs
Total Assessment
Single Family Residential
$92.21
8,347.00
8,347.00
$769,676.87
Multi -Family Residential
92.21
10,280.00
5,140.00
474,010.80
Non -Residential
92.21
8.83
17.67
1,629.35
Total
1
18,635.83
13,504.67
$1,245,317.02
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
APN
Annexation
Date
Project Name
Total
Units/Acres
Total EBUS
Property Type
1062-111-02
03/07/18
DRC2017-00846
1.00
1.00
SFD
0201-182-07
06/06/18
PM19836
2.00
2.00
SFD
1061-741-19
11/21/18
PMT2018-03742
1.00
1.00
SFD
Landscape Maintenance District No. 1 — City of Rancho Cucamonga 30
Fiscal Year 2019/20 ATTACHMENT 1
Page 235
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 2
(Victoria Neighborhood Parks)
Page 236
CITY OF RANCHO CUCAMONGA
Landscape Maintenance District No. 2
(Victoria Neighborhood Parks)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 237
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 22
ESTIMATE OF COSTS 24
District Budget
24
Definitions of Budget Items
26
BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION
27
Benefits from Improvements
27
Quantification of Benefit
29
Sidewalks and Community Trails
30
Street Landscaping 32
Neighborhood Parks 37
Collective General Benefit 39
METHOD OF ASSESSMENT 39
Overview 39
Apportioning of Special Benefit 40
Rate per Benefit Unit 47
Method of Assessment Spread 47
Applying the Method of Assessment Spread 47
Page 238
Proposed Maximum Assessment Rates
Cost of Living Inflator
ASSESSMENT DIAGRAM
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
Annexations
50
50
51
53
53
53
Page 239
ENGINEER'S LETTER
WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments Landscape
Maintenance District No. 2 (Victoria Neighborhood Parks) (hereafter, referred to as the
"District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District showing the area and properties proposed to be
assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Transfer In
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2019/20
Fiscal Year
2019/20 Budget
$ 931,880
3,161,480
756,550
4,849,910
3,522,770
34,730
3,557,500
54,770
324,860
3,937,130
$ (912,780)
77, 704.49
$ 45.80
$ 47.18
1
ATTACHMENT 2
Page 240
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 2
Page 241
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 2
Page 242
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located south of the 210 Freeway, west of
Etiwanda Ave, southwest of the 1-15 Freeway, and east of Haven Ave, also known as the
Victoria Neighborhood Parks and Landscape Maintenance District, and are more particularly in
the diagram of the District included herein.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements located in and serviced and maintained by the District generally include: the
landscaping and associated landscape lighting and irrigation systems installed along the
roadways, medians, and community trails; sidewalks; and six neighborhood parks that are of
direct and special benefit to the parcels within the District. These improvements are located
within the public right-of-ways and dedicated public easements which are within the boundaries
of the District. The landscaping maintenance includes, but is not limited to, pruning, fertilizing,
mowing, weeding, pest control, removal of trash/debris/graffiti, and irrigation of the trees,
shrubs, vines, ground cover, and turf. Maintenance of associated improvements, including the
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 2
Page 243
parks and irrigation systems, includes but is not limited to, the upkeep, repair, removal or
replacement of all or any part of the improvement or facility; grading and replacement of trail
surfacing; trail fence repair and replacement; and irrigation systems control, adjustment, repair
and replacement. Servicing means the furnishing of water for the irrigation of landscaping, the
furnishing of electricity, gas or other illuminating energy for the lighting of landscaping or
appurtenant facilities. This shall also include materials, vehicles, equipment, capital
improvements and administrative costs associated with the annual administration and operation
of the District. Services include personnel, materials, contracting services, utilities, and all
necessary costs associated with the maintenance, replacement and repair required to keep the
improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park,
and Windrows Park
Site # Descriptive Location
2-1 The west side of Arbor Ln from the traffic circle to Church St. The Arbor Ln median
from Church St to the traffic circle. The east side of Arbor Ln from Long Meadow Dr to
Church St. The paseo from the west side of Arbor Ln to Day Creek Blvd. The paseo
from the west side of Arbor Ln to Saintsbury PI. The north side of Winery Dr from
Arbor Ln to 214 feet west of Arbor Ln. The south side of Long Meadow Dr from
Freestone Ct to Duck Creek PI.
Ground Cover area: 93,639 square feet
Hardscape area: 59,041 square feet
2-2 The northwest corner of Day Creek Blvd and Church St. The north side of Church St
from Day Creek Blvd to 1,152 feet west of Hess PI. The paseo from the north side of
Church St to Dry Creek Dr. The paseo from the north side of Church St to
Pineridge PI. The west side of Hess PI from the north side of Church St to
Dry Creek Dr. The south side of Church St from 145 feet east of Hyssop Dr to
896 feet east of Hyssop Dr.
Ground Cover area: 24,018 square feet
Hardscape area: 26,617 square feet
2-3 The west side of Day Creek Blvd from 250 feet north of Appellation Dr to Church St.
The east side of Day Creek Blvd from Church St to Madrigal PI. The Day Creek Blvd
median from Church St to Base Line Rd. The south side of Madrigal PI from Day
Creek Blvd to Round Hill PI.
Ground Cover area: 35,420 square feet
Hardscape area: 42,671 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 2
Page 244
2-4 Victoria Park Ln from Base Line Rd to the east entrance of Victoria Arbor Park. The
southwest corner of Victoria Park Ln and Base Line Rd. The southeast corner of
Victoria Park Ln to 445 feet east of Victoria Park Ln.
Ground Cover area: 36,482 square feet
Turf area: 3,874 square feet
Hardscape area: 32,927 square feet
2-5 The east and west side of Victoria Park Ln and the medians from Mosaic Dr to
Church St.
Ground Cover area: 56,358 square feet
Hardscape area: 20,390 square feet
2-6 The north side of Church St from Arbor Ln to Day Creek Blvd. The northwest corner of
Church St and Arbor Ln. The paseo from the north side of Church St to
Wilson Creek Dr.
Ground Cover area: 21,616 square feet
Hardscape area: 15,159 square feet
2-7 The north side of Church St from Victoria Park Ln to Arbor Ln. The northwest corner
of Victoria Park Ln and Church St. The paseo from the north side of Church St to
Elk Cove Ct. The paseo from the north side of Church St to Freestone Ct. The
northeast corner of Arbor Ln and Church St.
Ground Cover area: 16,609 square feet
Hardscape area: 13,730 square feet
2-8 The paseo from the west side of Etiwanda Ave to Silver Rose Ct. The north side of
Church St from Etiwanda Ave to Victoria Park Ln. The east side of Iron Horse PI from
Church St to Wild Horse PI. The paseo from the north side of Church St to
Cloudy Bay Ct. The medians from Iron Horse PI to Etiwanda Ave.
Ground Cover area: 35,122 square feet
Hardscape area: 28,473 square feet
2-9 The landscaped slope behind existing landscape of site 2-5 on the west side of
Victoria Park Ln from 475 feet north of Long Meadow Dr to Long Meadow Dr. The
landscape slope and curb adjacent parkway from Victoria Park Ln to 685 feet west of
Victoria Park Ln.
Ground Cover area: 26,213 square feet
Hardscape area: 5,617 square feet
VW -1 Base Line Rd median from Victoria Park Ln to 830 feet west of Victoria Park Ln.
Ground Cover area: 4,514 square feet
Hardscape area: 3,474 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 2
Page 245
VW -2 The north side of Base Line Rd 300 feet east and 200 feet west of Swanson PI. The
east and west sides of Swanson PI from Base Line Rd to Province St. The paseo from
the intersection of Swanson PI and Province St to Atwood St with outlet to
Dunmore PI. The paseo from Atwood St to the Southern Pacific Railroad. The north
side of Saratoga St from Powell PI to Dunmore PI. The paseo from Saratoga St to
Etiwanda Ave. The south side of Atwood St from Victoria Park Ln to Travis PI. The
north side of Atwood St from Walcott PI to Victoria Park Ln.
Ground Cover area: 18,753 square feet
Turf area: 73,931 square feet
Hardscape area: 22,615 square feet
VW -3 The Victoria Park Ln median and the west and east side parkways from Base Line Rd
to the entrance to Victoria Village.
Ground Cover area: 27,090 square feet
Hardscape area: 3,214 square feet
VW -4 The Victoria Park Ln median and the west and east side parkways from Victoria
Village entrance to Atwood St.
Ground Cover area: 40,937 square feet
Hardscape area: 6,428 square feet
VW -5 The Victoria Park Ln median and the west side and east side parkways from
Atwood St to the Southern Pacific Railroad.
Ground Cover area: 49,513 square feet
Hardscape area: 5,467 square feet
VW -6 The paseo running north from 12732 Farrington St to the Southern Pacific Railroad.
Ground Cover area: 285 square feet
Hardscape area: 679 square feet
VW -7 The paseo running north from 12840 Farrington St to the Southern Pacific Railroad.
Ground Cover area: 266 square feet
Hardscape area: 552 square feet
VW -8 The Victoria Park Ln median and the west side parkway from the Southern Pacific
Railroad to South Victoria Windrows Loop. The Victoria Park Ln east side parkway
from the Southern Pacific Railroad to Zinnia Ct.
Ground Cover area: 40,548 square feet
Hardscape area: 6,150 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 2
Page 246
VW -9 The Victoria Park Ln east side parkway from Barberry St to North Victoria Windrows
Loop at Windrows Park.
Ground Cover area: 40,004 square feet
Turf area: 11,779 square feet
Hardscape area: 3,720 square feet
VW -10 The west side of Victoria Park Ln from South Victoria Windrows Loop to Dahlia Ct.
The Victoria Park Ln median from Zinnia Ct to Dahlia Ct. The east side of Victoria
Park Ln from North Victoria Windrows Loop at Windrows Park to Dahlia Ct.
Ground Cover area: 50,620 square feet
Turf area: 11,878 square feet
Hardscape area: 11,400 square feet
VW -11 The east side parkway on South Victoria Windrows Loop from Silktassel Dr to Victoria
Park Ln. The parkway on the south side of Victoria Park Ln from the intersection of
South Victoria Windrows Loop and North Victoria Windrows Loop to Dahlia Ct. The
Victoria Park Ln median from the intersection of North and South Victoria Windrows
Loop to Dahlia Ct. The parkway on the north side of Victoria Windrows Loop from the
intersection of North and South Victoria Windrows Loop to Dahlia Ct.
Ground Cover area: 27,053 square feet
Turf area: 20,216 square feet
Hardscape area: 6,988 square feet
VW -12 The Victoria Park Ln median from the intersection of North and South Victoria
Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the north side of
Victoria Park Ln from the intersection of North and South Victoria Windrows Loop to
390 feet east of Day Creek Blvd. The parkway on the west side of North Victoria
Windrows Loop from Silverberry St to Victoria Park Ln. The parkway on the south side
of Silverberry St from 390 feet east of Day Creek Blvd to North Victoria Windrows
Loop.
Ground Cover area: 166,249 square feet
Turf area: 21,603 square feet
Hardscape area: 12,868 square feet
VW -13 The parkway on the south side of Victoria Park Ln from 390 feet east of Day Creek
Blvd to South Victoria Windrows Loop. The west side of South Victoria Windrows
Loop from Victoria Park Ln to Snapdragon St.
Ground Cover area: 20,068 square feet
Turf area: 16,476 square feet
Hardscape area: 7,200 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 2
Page 247
VW -14 The parkway on the west side of South Victoria Windrows Loop from Snapdragon St
to Victoria Park Ln. The parkway on the north and south side of Sugar Gum St from
South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkways on
the east and west sides of Basswood PI from Sugar Gum St to Blazing Star Ct. The
parkway on the north side of South Victoria Windrows Loop from Victoria Park Ln to
Silktassel Dr.
Ground Cover area: 21,466 square feet
Turf area: 10,335 square feet
Hardscape area: 27,560 square feet
VW -15 The parkway on the north side of Bougainvillea Way from Peach PI to North Victoria
Windrows Loop. The parkway on the east side of North Victoria Windrows Loop from
Bougainvillea Way to Citrus PI. The parkway on the north side of North Victoria
Windrows Loop from Locus Ave and following that curb line to Silverberry St. The
parkway on the north side of Silverberry St from North Victoria Windrows Loop 390
feet east of Day Creek Blvd. The paseo from North Victoria Windrows Loop at
Silverberry St to Nasturtium Dr. The paseo from North Victoria Windrows Loop at
Locus Ave to Pistache St and continuing to Bougainvillea Way.
Ground Cover area: 45,929 square feet
Turf area: 12,207 square feet
Hardscape area: 23,630 square feet
VW -16 The south side of Highland Ave from 455 feet east of Day Creek Blvd to 534 feet east
of Locus Ave. The east and west side of Locus Ave from Highland Ave to North
Victoria Windrows Loop. The parkway on the south side of North Victoria Windrows
Loop from Citrus PI east to Bougainvillea Way. The parkway on the north side of
North Victoria Windrows Loop from Twinspur PI to Locus Ave.
Ground Cover area: 26,577 square feet
Turf area: 23,922 square feet
Hardscape area: 19,203 square feet
VW -17 This site was modified and added to VW -16 on January 5, 1999.
VW -18 The south side of Highland Ave from 12583 Highland Ave to Rockrose Ave.
Ground Cover area: 2,800 square feet
Turf area: 8,515 square feet
Hardscape area: 3,325 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 2
Page 248
VW -19 The north side of North Victoria Windrows Loop from Rosemary Ct to Rockrose Ave.
The east side of Rockrose Ave from North Victoria Windrows Loop to Highland Ave.
The south side of Highland Ave from Rockrose Ave to Etiwanda Ave. The horse trail
from Highland Ave and Etiwanda Ave to the Fire Station.
Ground Cover area: 21,027 square feet
Turf area: 32,266 square feet
Hardscape area: 11,298 square feet
VW -20 The parkway on the south side of North Victoria Windrows Loop from Victoria Park Ln
to Plum Way. The parkway on the west side of North Victoria Windrows Loop from
Plum Way to Rosemary Ct. The paseo from Tipu PI east to the open field.
Note: The area in front of Windrows Park is watered by the VW -20 water meter, but it
is maintained by City crews.
Ground Cover area: 2,110 square feet
Turf area: 16,411 square feet
Hardscape area: 9,132 square feet
VW -21 The east side of North Victoria Windrows Loop from Rosemary Ct to the trail south of
Kalmia St. The trail and paseo from North Victoria Windrows Loop south of Kalmia St
to Etiwanda Ave and north to the Fire Station. The south side of Basil St from North
Victoria Windrows Loop to Santolina PI.
Ground Cover area: 49,187 square feet
Turf area: 36,461 square feet
Hardscape area: 19,600 square feet
Mulchscape: 21,071 square feet
VW -22 The paseo from North Victoria Windrows Loop at Rockrose Ave to the northeast
corner of Windrows Park and from that corner to Plum Way.
Ground Cover area: 13,689 square feet
Turf area: 19,953 square feet
Hardscape area: 9,489 square feet
VW -23 The west side of Rockrose Ave from Highland Ave to North Victoria Windrows Loop.
The parkway on the north side of North Victoria Windrows Loop from Rockrose Ave to
Twinspur PI. The parkway on the south side of North Victoria Windrows Loop from
Bougainvillea Way to Rosemary Ct.
Ground Cover area: 18,299 square feet
Turf area: 3,452 square feet
Hardscape area: 10,352 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 2
Page 249
VW -24 The Metropolitan Water District easement from Jasmine Ct and Ironbark Dr to
Sweetgum Dr.
Ground Cover area: 475 square feet
Hardscape area: 4,730 square feet
VW -25 The north side of Base Line Rd from 384 feet west of Wanona PI to Etiwanda Ave.
The west side of Etiwanda Ave from Base Line Rd to Craig Dr. The Base Line Rd
median from Swanson PI to Etiwanda Ave.
Ground Cover area: 20,934 square feet
Turf area: 3,079 square feet
Hardscape area: 12,799 square feet
VW -26 The paseo from Grape PI to 630 feet west of Grape PI
Ground Cover area: 7,021 square feet
Hardscape area: 8,548 square feet
VW -27 The south side of Base Line Rd from 251 feet west of Swanson PI to Etiwanda Ave.
The Base Line Rd median from Victoria Park Ln to Swanson PI.
Ground Cover area: 18,816 square feet
Hardscape area: 17,233 square feet
VG -1 The turf and ground cover on the south side of Highland Ave from the Deer Creek
Channel to Fairmont Way. The turf and ground cover from Highland Ave on the west
side of Fairmont Way to Victoria Park Ln. The ground cover on the north side of
Victoria Park Ln south of the horse trail from 475 feet east of Milliken Ave to
Fairmont Way. The turf on the north side of Victoria Park Ln from 275 feet east of
Milliken Ave to Fairmont Way. The turf in the parkway on the east side of
Fairmont Way from Victoria Park Ln to Highland Ave.
Ground Cover area: 21,573 square feet
Turf area: 47,604 square feet
Hardscape area: 17,300 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 2
Page 250
VG -2 The turf on the east side of York PI from Delaware St to Fairmont Way. The ground
cover on the south side of Fairmont Way from York PI and continuing on that curb line
to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln
west of Milliken Ave from Fairmont Way to Milliken Ave. The parkway on the west side
of Milliken Ave from Victoria Park Ln to Fairmont Way. The Milliken Ave median from
Fairmont Way to Victoria Park Ln. The turf on the north side of Victoria Park Ln from
273 feet west of Milliken Ave to Milliken Ave. The ground cover on the north side of
Victoria Park Ln south of the horse trail from 468 feet west of Milliken Ave to Milliken
Ave.
Ground Cover area: 53,416 square feet
Turf area: 49,587 square feet
Hardscape area: 20,173 square feet
VG -3 The turf and ground cover north of the sidewalk on the north side of Fairmont Way
from Nova Ct continuing on that curb line to York PI and the turf south of the sidewalk
on the north side of Fairmont Way from Armstrong PI continuing on that curb line to
York PI. The ground cover on the west side of York PI from Fairmont Way to
Delaware St and the ground cover on the east side of York PI. The turf and ground
cover on the west side of Fairmont Way from Emerson St continuing along that curb
line to Armstrong PI. The turf and ground cover on the east and west sides of Biola PI.
Ground Cover area: 57,189 square feet
Turf area: 38,343 square feet
Hardscape area: 26,848 square feet
VG -4 The turf and ground cover on the south side of Fairmont Way from Armstrong PI to
Milliken Ave. The turf and ground cover on the west side of Milliken Ave from
Fairmont Way to the Southern Pacific Railroad. The Milliken Ave median from
Fairmont Way to the Southern Pacific Railroad. The ground cover on the north side of
the Southern Pacific Railroad from Deer Creek Channel to Rochester Ave including
the paseo to Baylor St. The ground cover on the north side of Fairmont Way from
Milliken Ave to Nova Ct. The turf on the north side of Fairmont Way from Milliken Ave
to Armstrong PI.
Ground Cover area: 202,163 square feet
Turf area: 19,751 square feet
Hardscape area: 12,278 square feet
VG -5 The paseo from Biola PI to Amarillo St to Delaware St at York PI
Ground Cover area: 12,448 square feet
Turf area: 44,896 square feet
Hardscape area: 7,992 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 2
Page 251
VG -6 The paseo beginning at the northeast corner of Victoria Groves Park and Fairmont
Way and extending to the Deer Creek Channel.
Ground Cover area: 73,442 square feet
Turf area: 74,778 square feet
Hardscape area: 16,629 square feet
VG -7 The paseo that begins on the south side of Donnelly St at Fairmont Way and
continues to the Deer Creek Channel including the southward extension on the west
side of Albright PI from Donnelly St to Pacific and the paseo from Pacific to
Charleston St.
Ground Cover area: 43,427 square feet
Turf area: 51,765 square feet
Hardscape area: 15,806 square feet
VG -8 The ground cover on the west side of Milliken Ave from 566 feet north of
Victoria Park Ln to Victoria Park Ln. The ground cover and turf north of the horse trail
on Victoria Park Ln from Milliken Ave to Fairmont Way. The ground cover on the east
side of Fairmont Way from Victoria Park Ln to 156 feet north of Victoria Park Ln.
Ground Cover area: 21,614 square feet
Turf area: 8,614 square feet
Hardscape area: 8,281 square feet
VG -9 The ground cover on the east side of Fairmont Way from 156 feet north of
Victoria Park Ln to Kenyon Way. The ground cover on the south side of Kenyon Way
from Fairmont Way to 197 feet east of Fairmont Way. The turf on the south side of
Kenyon Way from Fairmont Way to 316 feet east of Fairmont Way. The turf and
ground cover on the south side of Baltimore Dr from Fairmont Way to Baltimore Ct.
The turf and ground cover on the north side of Baltimore Dr from Fairmont Way to
Vanderbilt PI. The turf and ground cover on the east side of Vanderbilt PI from
Baltimore Dr to Brown Dr. The paseo from Vanderbilt PI and Brown Dr to
Kenyon Way.
Ground Cover area: 48,481 square feet
Turf area: 11,357 square feet
Hardscape area: 13,542 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 2
Page 252
VG -10 The ground cover on the south side of Kenyon Way from 197 feet east of
Fairmont Way to Milliken Ave. The turf on the south side of Kenyon Way from 316 feet
east of Fairmont Way to Milliken Ave. The ground cover on the west side of
Milliken Ave from Kenyon Way to 566 feet north of Victoria Park Ln. The turf and
ground cover on the west side of Capitol PI from Brown Dr to Bethany Dr. The paseo
from Capitol PI and Brown Dr to Kenyon Way.
Ground cover area: 34,241 square feet
Turf area: 11,031 square feet
Hardscape area: 5,320 square feet
VG -11 The east and west side parkways and median of Milliken Ave from Base Line Rd to
the Southern Pacific Railroad. The north side of Base Line Rd from 542 feet east of
Milliken Ave to Milliken Ave.
Ground Cover area: 31,367 square feet
Turf area: 17,264 square feet
Hardscape area: 25,524 square feet
VG -12 The turf and ground cover on the south side of Fairmont Way from the southeast
corner of Milliken Ave and Fairmont Way along the curb line to Victoria Park Ln. The
turf and ground over on the west side of Fairmont Way from the southwest corner of
Victoria Park Ln and Fairmont Way (located east of Milliken Ave) and continuing along
the curb line to Milliken Ave. The turf on the east side of Milliken Ave from the
Southern Pacific Railroad to 730 feet south of Victoria Park Ln. The ground cover on
the east side of Milliken Ave from the Southern Pacific Railroad to 766 feet south of
Victoria Park Ln.
Ground Cover area: 53,068 square feet
Turf area: 36,431 square feet
VG -13 The paseos from Victoria Park Ln to Verona Dr, Verona Dr to Napoli Dr, and
Genova Rd to Tivoli PI.
Ground Cover area: 17,993 square feet
Turf area: 16,344 square feet
Hardscape area: 8,376 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 2
Page 253
VG -14 The Base Line Rd median from Milliken Ave to Ellena East. The turf and ground cover
on the north side of Base Line Rd from Ellena East to Ellena West. The turf and
ground cover on the east side of Ellena West from Base Line Rd and following the
curb line to Kenyon Way. The north side of Ellena West from Kenyon Way to
Casoli PI. The turf and ground cover on both sides of Casoli PI from Ellena West to
Candela Dr. The turf and ground cover on both sides of Crema PI from Ellena West to
Candela Dr.
Ground Cover area: 89,456 square feet
Turf area: 62,999 square feet
Hardscape area: 44,826 square feet
VG -15 The turf and ground cover on the west side of Rochester Ave from the Southern
Pacific Railroad to Base Line Rd. The turf and ground cover on the north side of
Base Line Rd from Rochester Ave to Ellena East. The Base Line Rd Median from
Rochester Ave to Ellena East. The turf and ground cover on the east side of
Ellena East from Base Line Rd and continuing along that curb line to 275 feet north of
Berra Rd. The turf and ground cover on both sides of Berra Rd from Ellena East to
Comiso Way.
Ground Cover area: 58,588 square feet
Turf area: 57,306 square feet
Hardscape area: 36,014 square feet
VG -16 The Paseo from Base Line Rd to Ellena West with entrances to Amelia Dr and
Pavola Dr.
Ground Cover area
Turf area:
Hardscape area:
9,661 square feet
11,529 square feet
5,804 square feet
VG -17 The paseo from Fairmont Way to the Southern Pacific Railroad. The paseo from
Fabriano PI to Martano PI.
Ground Cover area: 35,351 square feet
Turf area: 40,291 square feet
Hardscape area: 16,394 square feet
VG -18 The paseo from Rapallo Dr to Gandino Dr and south to the Southern Pacific Railroad.
Ground Cover area: 4,281 square feet
Hardscape area: 1,308 square feet
VG -19 The paseo from Tolentino Dr to Pizolli PI and to Tolentino Dr.
Ground Cover area: 12,555 square feet
Turf area: 17,856 square feet
Hardscape area: 7,380 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 2
Page 254
VG -20 The turf on the east side of Milliken Ave from 730 feet south of Victoria Park Ln to
Victoria Park Ln. The ground cover on the east side of Milliken Ave from 766 feet
south of Victoria Park Ln to Victoria Park Ln. The turf and ground cover on the south
side of Victoria Park Ln from the southeast corner at Milliken Ave heading east to
Fairmont Way. The turf and ground cover on the north side of Victoria Park Ln from
Parma PI to the northeast corner of Milliken Ave and Victoria Park Ln. The ground
cover on the west side of Parma PI from Victoria Park Ln to Lomello Way. The
Victoria Park Ln median from Milliken Ave to Pandino Ct. The Milliken Ave median
from Victoria Park Ln to 440 feet south of Kenyon Way. The parkway on the west side
of Milliken Ave from 420 feet south of Kenyon Way to Victoria Park Ln.
Ground Cover area: 96,750 square feet
Turf area: 77,461 square feet
Hardscape area: 22,177 square feet
VG -21 The ground cover on the east side of Parma PI from Victoria Park Ln to Lomello Way.
The ground cover on the north side of Victoria Park Ln from Parma PI to 653 feet east
of Kenyon Way. The turf on the north side of Victoria Park Ln from Parma PI to 547
feet east of Kenyon Way. The turf and ground cover on the south side of
Victoria Park Ln from Fairmont Way to 422 feet east of Kenyon Way. The turf and
ground cover on the east and west sides of Kenyon Way from Victoria Park Ln to the
Southern Pacific Railroad. The paseo from Kenyon Way to Rapallo Dr. The paseo
from Kenyon Way to Bari Dr. The Victoria Park Ln median from Pandino Ct to
Portofino Dr.
Ground Cover area: 85,865 square feet
Turf area: 41,994 square feet
Hardscape area: 34,478 square feet
VG -22 The ground cover on the north side of Victoria Park Ln from 653 feet east of Kenyon
Way to Rochester Ave. The turf on the north side of Victoria Park Ln from 547 feet
east of Kenyon Way to Rochester Ave. The Victoria Park Ln median from Portofino Dr
to Rochester Ave. The turf and ground cover on the south side of Victoria Park Ln
north of the sidewalk from Kenyon Way to the east side of Vintage Park. The turf and
ground cover on the south side of Victoria Park Ln from the east side of Vintage Park
to Rochester Ave. The turf and ground cover on the west side of Rochester Ave from
Victoria Park Ln to the Southern Pacific Railroad.
Ground Cover area: 115,144 square feet
Turf area: 57,927 square feet
Hardscape area: 20,863 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 2
Page 255
VG -23 The turf and ground cover on the east side of Kenyon Way from Victoria Park Ln to
409 feet west of Grimaldi Rd. The ground cover on the south side of Portofino Dr from
Kenyon Way to Bergano PI. The turf and ground cover on the north and south side of
Lark Dr from Kenyon Way to the west property line of Rancho Cucamonga High
School. The ground cover on the east and west side of Matera PI from Lark Dr to
Pescara Rd. The ground cover on the north and south side of Grimaldi Rd from
Kenyon Way to Brindisi Ct. The turf and ground cover on the west side of Kenyon
Way from Lark Dr to Victoria Park Ln. The ground cover on the north and south side
of Marcello Way from Kenyon Way to Landriano PI. The paseo from southwest corner
of Kenyon Park to Kenyon Way.
Ground Cover area: 63,733 square feet
Turf area: 82,565 square feet
Hardscape area: 39,297 square feet
VG -24 The north side of Kenyon Way from Autumn Glen Ct to Woodruff PI. The east side of
Woodruff PI from Kenyon Way to 403 feet north of Kenyon Way.
Ground Cover area: 8,447 square feet
Turf area: 5,320 square feet
Hardscape area: 5,622 square feet
VG -25 The paseo west of Torino Rd from Kenyon Way to Highland Ave. The turf and ground
cover on the south side of Highland Ave from the northwest corner of Tract 13440 to
the east end of Tract 13440.
Ground Cover area: 40,800 square feet
Turf area: 24,134 square feet
Hardscape area: 14,353 square feet
VG -26 The paseo from Brindisi Ct to Messina PI. The turf and ground cover on the north side
of Brindisi Ct to the end of the cul-de-sac. The turf and ground cover on the west side
of Messina PI from the paseo to Treviso Way.
Ground Cover area: 18,905 square feet
Turf area: 1,141 square feet
Hardscape area: 3,615 square feet
VG -27 The Milliken Ave median from 440 feet south of Kenyon Way to Highland Ave. The
parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way.
Ground Cover area: 4,030 square feet
Turf area: 3,006 square feet
Hardscape area: 4,222 square feet
VG -28 The east side of Rochester Ave from Victoria Park Ln to Highland Ave.
Ground Cover area: 60,902 square feet
Hardscape area: 5,593 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 2
Page 256
VG -29 The north side of Kenyon Way from Milliken Ave to Fairmont Way. The groundcover
on the east side of Fairmont Way, east of the sidewalk, from Kenyon Way to the
210 freeway.
Ground Cover area: 20,178 square feet
Turf area: 16,877 square feet
Hardscape area: 5,736 square feet
VG -30 The south side of Tresenda Dr from Santo PI to Sappada PI. The paseo from
Sappada PI to Carano PI. The south side of Montella Dr from Carano PI to Trivento PI.
Ground Cover area: 6,797 square feet
Turf area: 2,462 square feet
Hardscape area: 4,860 square feet
VG -31 The east side of Brienza PI from Larino Dr to Letini Dr. The west side of Tindari PI
from Letini Dr to Larino Dr. The greenbelt on the south side of Marconi PI from
Trivento PI to Comiso Way. The east side of Comiso Way from Scalea PI to Santo PI.
Ground Cover area: 23,419 square feet
Turf area: 18,351 square feet
Hardscape area: 13,764 square feet
VG -32 The north side of Candela Dr from Terni PI to Bettola PI.
Ground Cover area: 20,172 square feet
Turf area: 8,190 square feet
Hardscape area: 8,292 square feet
VG -33 The paseo at the north end of Sapri PI to the Southern Pacific Railroad.
Ground Cover area: 894 square feet
VG -34 The paseo at the north end of Bronte PI to the Southern Pacific Railroad.
Ground Cover area: 894 square feet
Hardscape area: 318 square feet
VG -35 The east side of Rochester Ave from 555 feet south of Palmi Dr to Victoria Park Ln.
The south side of Victoria Park Ln and median from Rochester Ave to east side of
Deer Creek Channel.
Ground Cover area: 53,646 square feet
Turf area: 11,150 square feet
Hardscape area: 17,555 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 2
Page 257
VG -36 The north side of Victoria Park Ln from the east side of Deer Creek Channel to
Rochester Ave.
Ground Cover area:
55,780 square feet
Turf area:
10,500 square feet
Hardscape area:
8,004 square feet
VG -37 The paseo at the end of Ardmoor Ct to the Southern Pacific Railroad.
Ground Cover area:
1,350 square feet
Hardscape area:
950 square feet
VG -38 The east side of Milliken Ave from 106 feet north of Victoria Park Ln to Kenyon Way.
The north and south side of Spring Mist Dr from Milliken Ave to Summerstone Ct. The
south side of Kenyon Way from Milliken Ave to Kenyon Park.
Ground Cover area: 28,051 square feet
Turf area: 4,533 square feet
Hardscape area: 12,879 square feet
VG -39 The north side of Victoria Park Ln from Kenyon Way paseo to 132 feet east of Milliken
Ave. The Kenyon Way paseo from Victoria Park Ln to Fairwinds Ct. The paseo from
Victoria Park Ln to the south west corner of Kenyon Park.
Ground Cover area: 55,089 square feet
Turf area: 13,120 square feet
Hardscape area: 7,676 square feet
VG -40 The south side of Highland Ave from 413 feet west of Highland Ave paseo to Highland
Ave paseo. The east side of Highland Ave paseo from Highland Ave to Kenyon Way.
The north side of Kenyon Way from Highland Ave paseo to Autumn Glen Ct.
Ground Cover area: 56,553 square feet
Hardscape area: 12,314 square feet
VG -41 The west side of Rochester Ave from 294 feet south of Highland Ave to Lark Dr. The
north side of Lark Dr from Rochester Ave to 1230 feet west of Rochester Ave.
Ground Cover area: 31,413 square feet
Hardscape area: 13,338 square feet
VG -42 The south side of Highland Ave from 1314 feet west of Rochester Ave to
Rochester Ave. The west side of Rochester Ave from Highland Ave to 294 feet south
of Highland Ave. The north side of Highland Ave from Rochester Ave to Woodruff PI.
Ground Cover area: 40,346 square feet
Hardscape area: 15,445 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 2
Page 258
VG -43 The north side of Victoria Park Ln and the median from Day Creek Blvd to
Day Creek Channel. The east and west side of Kensington PI from Victoria Park Ln to
Stratford Dr.
Ground Cover area: 70,669 square feet
Turf area: 7,888 square feet
Hardscape area: 18,426 square feet
VG -44 The west side of Day Creek Blvd from 572 feet north of Silverberry St to Day Creek
Blvd. The south side of Silverberry St from Kensington PI to Day Creek Blvd.
Ground Cover area: 36,835 square feet
Hardscape area: 24,376 square feet
VG -45 The west side of Milliken Ave and the Milliken Ave median from the 210 freeway to
Kenyon Way.
Ground Cover area: 10,658 square feet
Turf area: 610 square feet
Hardscape area: 5,589 square feet
VG -46 The Base Line Rd median from 657 feet east of Virginia PI to Rochester Ave. The
north side of Base Line Rd from 278 feet east of Virginia PI to Rochester Ave. The
paseo from the northeast corner of Rochester Ave and Base Line Rd to Huntley Dr.
The east side of Rochester Ave from Base Line Rd to 105 feet north of
Shenandoah Dr.
Ground Cover area: 35,823 square feet
Hardscape area: 23,645 square feet
VG -47 The north side of Base Line Rd from 400 feet east of Day Creek Blvd to
Day Creek Blvd. Base Line Rd median from Day Creek Blvd to 595 feet east of
Day Creek Blvd.
Ground Cover area: 9,515 square feet
Hardscape area: 7,926 square feet
VG -48 The east side of Day Creek Blvd and median from Base Line Rd to Victoria Park Ln.
The south side of Victoria Park Ln from Day Creek Blvd to 390 feet east of
Day Creek Blvd.
Ground Cover area: 50,318 square feet
Turf area: 3,234 square feet
Hardscape area: 29,217 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 20
Fiscal Year 2019/20 ATTACHMENT 2
Page 259
VG -49 The north side of Victoria Park Ln and median from 390 feet east of Day Creek Blvd
to Day Creek Blvd. The east side of Day Creek Blvd from Victoria Park Ln to
Highland Ave. The south side of Highland Ave from Day Creek Blvd to 440 feet east
of Day Creek Blvd.
Ground Cover area: 51,459 square feet
Turf area: 3,930 square feet
Hardscape area: 32,296 square feet
VG -50 The west side of San Carmela Ct from 389 feet north of Base Line Rd to
Base Line Rd. The north side of Base Line Rd from Carmela Ct to 264 feet west of
Durness PI.
Ground Cover area: 18,043 square feet
Hardscape area: 12,383 square feet
VG -51 The Paseo south of Saxon Dr to Southern Pacific Railroad.
Ground Cover area: 1,398 square feet
Hardscape area: 969 square feet
VG -52 The north side of Sugar Gum St from Milliken Ave to Kensington PI. The south side of
Sugar Gum St from Milliken Ave to 111 feet east of Suffolk PI.
Ground Cover area: 4,362 square feet
Hardscape area: 3,325 square feet
VG -53 The south side of Victoria Park Ln from 296 feet west of Kensington PI to Milliken Ave.
The west side of Day Creek Blvd from Victoria Park Ln to 397 feet south of Sugar
Gum St.
Ground Cover area: 28,532 square feet
Turf area: 11,070 square feet
Hardscape area: 7,720 square feet
VG -54 The east side of Rochester Ave from Shenandoah Dr to the Southern Pacific
Railroad.
Ground Cover area:
6,864 square feet
Hardscape area:
5,136 square feet
VG -55 The paseo north of Westhaven PI to the Southern Pacific Railroad.
Ground Cover area:
1,775 square feet
Hardscape area:
2,575 square feet
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 21
Fiscal Year 2019/20 ATTACHMENT 2
Page 260
VG -56 The south side of Highland Ave from 1,317 feet west of Day Creek Blvd to 1,085 feet
west of Day Creek Blvd including the non -irrigated slope on the south side of the
sidewalk.
Ground Cover area: 5,274 square feet
Hardscape area: 1,761 square feet
VG -57 The north side of Highland Ave from Fairmont Way to the Day Creek Channel.
Ground Cover area: 16,157 square feet
Hardscape area: 17,405 square feet
VG -58 The south side of Kenyon Wy from the Kenyon Park paseo entrance to Lark Dr. The
south side of Lark Dr. from 568 feet west of Kenyon Wy to Kenyon Wy. The paseo
east of Kenyon Park from Kenyon Wy to the east/west paseo of site VG -23.
Ground Cover area: 24,072 square feet
Hardscape area: 9,807 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the approximate location (for reference only — may not include all) of
landscaping improvements, including irrigation sites, and parks and community trails to be
maintained by the District.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 22
Fiscal Year 2019/20 ATTACHMENT 2
Page 261
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Landscape Maintenance District No. 2 – City of Rancho Cucamonga 23
Fiscal Year 2019/20 ATTACHMENT 2
Page 262
ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the
Plans and Specifications are summarized below. Each year, as part of the District levy
calculation process, the costs and expenses are reviewed and the annual costs are projected
for the following fiscal year.
District Budget
Capital Expenditures:
Captial Outlay - Improvements Other Than Building 756,550
Subtotal - Capital Expenditures 756,550
Total Expenditures Budget
$ 4,849,910
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 24
Fiscal Year 2019/20 ATTACHMENT 2
Page 263
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 555,760
Overtime Salaries
1,090
Part-time Salaries
90,220
Fringe Benefits
284,810
Subtotal - Personnel
931,880
Operations and Maintenance:
Operations and Maintenance:
O & M/General
86,150
Vehicle Operations and Maintenance
5,000
Emergency Equipment and Vehicle Rental
200
Subtotal - Operations and Maintenance
91,350
Contract Services:
Contract Services/General
1,627,240
Tree Maintenance
163,340
Subtotal - Contract Services
1,790,580
Utilities:
Water Utilities
801,940
Electric Utilities
72,420
Subtotal - Utilities
874,360
Assessment Administration
35,080
Adm in./General Overhead
289,680
Interfund Allocation
80,430
Subtotal - Operations and Maintenance
3,161,480
Capital Expenditures:
Captial Outlay - Improvements Other Than Building 756,550
Subtotal - Capital Expenditures 756,550
Total Expenditures Budget
$ 4,849,910
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Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 3,522,770
Anticipated Prior Year Delinquencies Collection 34,730
Subtotal - Taxes 3,557,500
Other Revenues:
Interest Earnings 52,770
Park Maintenance Fees 2,000
Subtotal - Other Revenues: 54,770
Transfer In:
Transfer In - General Fund 324,860
Total Revenues Budget $ 3,937,130
Contribution to/(Use of) Fund Balance $ (912,780)
Total Gross Estimated Assessments $ 3,558,523.43
Total District EBU Count 77,704.49
Actual Assessment per EBU - Fiscal Year 2019/20 $ 45.80
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 47.18
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit ("EBU") will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be the same or lower than the maximum allowable assessment;
however, it may not exceed the maximum after the application of the cost of living inflator, as
defined in this report, unless the excess increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 3,555,559
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (912,780)
Estimated Reserve Fund Balance, June 30, 2020 $ 2,642,779
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Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget for the
maintenance and servicing of the improvements:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
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BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION
Benefits from Improvements
The improvements previously defined are expected to confer certain special benefits to parcels
within the District. The benefits are described below.
Sidewalks and Community Trails
People walk for a variety of reasons, whether the reason is to commute to work or school, run
errands, shop, leisure activities, fitness, or some other purpose. To enhance the overall walking
experience, pedestrians seek out and utilize sidewalk facilities and community trails that are in
close proximity to their property and provide a safe place to walk as well as an environment that
provides a certain amount of visual interest. Sidewalks and community trails serve as a critical
component in the transportation network providing users access to parks and recreational
areas, schools, commercial areas, and neighbors. According to the U.S. Department of
Transportation Federal Highway Administration (FHWA) sidewalks provide many benefits
including safety, mobility and healthier communities (FHWA, n.d).
• Improved Aesthetics: A survey conducted by DMB (an Arizona based commercial
developer) found that there was a strong demand for communities characterized by
pedestrian access, a sense of connection, and a sense of community and diversity
(Urban Land Institute, 2006). According to the Urban Land Institute report Creating
Walkable Places: Compact Mixed -Use Solutions, people want their neighborhoods to
provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by
the Surface Transportation Policy Project found that 55% of respondents would like to
walk more, 63% would like to run errands on foot and walk to stores, and 79% would like
sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The
continued maintenance of the inter -connecting sidewalks and community trails improves
the livability and appeal for properties within the District.
• Increased Safety: According to the FHWA, sidewalks reduce roadway accidents,
including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks
are more than twice as likely to have pedestrians involved in accidents compared to
sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National
Highway Traffic Safety Administration's (NHTSA) National Pedestrian Crash Report
identified California as one of the states with the highest number of pedestrian deaths
(NHTSA, 2008).
• Economic Activity: Uniform and well-maintained sidewalk and community trail
improvements create cohesion throughout the District. This cohesion enhances both the
residential and retail experience as well as encourages maximum use of building and lot
area. According to Active Living Research (2010), economic benefits of walkable
developments include enhanced marketability and faster sales or leases than
conventional development. The National Complete Streets Coalition notes that street
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design that is inclusive of all modes of transportation, where appropriate, not only
improves conditions for and access to existing businesses, but also is a proven method
for attracting new development (Pugliese, 2008).
Street Landscaping
The overall appeal and safety of an area is enhanced when landscaping improvements are in
place and kept in a healthy and satisfactory condition. Conversely, appeal and safety
decreases when landscaping is overgrown, unsafe or destroyed by the elements or vandalism.
• Improved Aesthetics: Street landscaping improvements improve the livability,
commercial activity, appearance and desirability for properties within the boundaries of
the District. Regular maintenance ensures that the improvements do not reach a state
of deterioration or disrepair so as to be materially detrimental to properties adjacent to or
in close proximity to the improvements within the District. According to the Victoria
Transport Policy Institute (2011), streetscapes have a significant effect on how people
view and interact with their community. With streetscapes that are safe and inviting,
people are more likely to walk, which can help reduce automobile traffic, improve public
health, stimulate local economic activity and attract residents to the community.
• Increased Safety: Safety for pedestrians involves not only a degree of protection from
vehicular accidents, but also from criminal activity. Well maintained areas mitigate
crime, especially vandalism, and enhance pedestrian safety. A recent study has found
that after landscape improvements were installed, there was a 46% decrease in crash
rates across urban arterial and highway sites and a second study reviewed found a 5%
to 20% reduction in mid -block crashes after trees and planters in urban arterial roads
were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor
spaces with natural landscapes than in comparable plant -less spaces (Wolf, 2010). The
Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic
speeds, and when combined with improved pedestrian crossing conditions, can
significantly reduce collisions. Furthermore, maintained sidewalks and trails increase
pedestrian safety by reducing the number of trips and falls from those using the
improvements.
• Economic Activity: Well-maintained street landscape improvements not only make
adjacent properties appear more stable and prosperous, but can spur investment in the
property. According to the FHWA, landscaped sidewalks create an inviting place for
customers to shop and do business (FHWA, 2001).
Parks
Park facilities enhance the overall quality of an area and are an important component of
complete and sustainable neighborhoods. Neighborhood parks offer both active and passive
recreational opportunities: a place to play, exercise, spend time with neighbors, or relax. The
parks within the District are developed and maintained to appeal to all age groups and interests,
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and promote a healthy community. Recreation and park facilities have proven to be a potent
factor in maintaining a high standard of livability in the community.
• Improved Aesthetics. The park improvements provide beautification, shade and
enhancement to properties, which creates a sense of community for the parcels within
the District. The overall appeal and desirability of an area is enhanced when public
parks and recreational facilities are in place, improved, operable, safe, clean and
maintained. Conversely, appeal and desirability decrease when park and recreational
facilities are unsafe or destroyed by the elements or vandalism. According to The Trust
for Public Land, Corporate CEOs say that employee quality of life is the third most
important factor in locating new businesses (Harnik and Welle, n.d.).
• Economic Activity: Parks attract both businesses and residents to communities.
According to The Trust for Public Land, small company owners say recreation, parks
and open spaces in close proximity to properties used for business purposes are the
highest priority in choosing a new location for their businesses.
As a result of the collective improvements (sidewalks, community trails, street landscaping and
parks) being maintained, the overall livability for properties within the District will increase.
Livability encompasses several qualities and characteristics that are unique to a specific area.
The Victoria Transport Policy Institute (2011) expands on the concept of livability and the
various benefits associated with that designation:
The livability of an area increases property desirability and business activity. Livability is
largely affected by conditions in the public realm, places where people naturally interact with
each other and their community, including streets, parks, transportation terminals and other
public facilities. Livability also refers to the environmental and social quality of an area as
perceived by employees, customers and visitors. This includes local environmental
conditions, the quality of social interactions, opportunities for recreation and entertainment,
aesthetics, and existence of unique cultural and environmental resources.
Quantification of Benefit
As a result of the District maintenance and servicing activities, there will be a level of general
benefits to people that do not live in or intend to conduct business within the District. In order
for property within the District to be assessed only for that portion of special benefits received
from the District maintenance and servicing activities, general benefits provided by the ongoing
maintenance and servicing of the improvements needs to be quantified. The amount of general
benefit that is provided from the District maintenance activities cannot be funded via property
owners' assessments.
The District currently consists of 5,890 single family residences, 592 condominium units, 589
multi -family (apartment) units, 42.33 acres of commercial property, 4 schools, 1 Church, 1 fire
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station, and 36.99 acres of undeveloped property. Properties are classified by their land use
code as shown on San Bernardino County's latest secured roll.
Sidewalks and Community Trails
The City is comprised of many smaller communities located throughout the City. Most of the
communities have parks and schools that are proximate to and serve the residents in their
immediate vicinity. There are four schools in addition to the six parks within the District. Two of
the four schools have school District boundaries that are only within the District. However, two
of the schools include areas outside of the District as part of their school district boundaries.
The primary reason persons living outside the District would enter the District would be to
access the schools. Therefore, we must consider the school district boundary areas outside of
the District when analyzing the pedestrian traffic that may use the sidewalks and community
trails within the District.
The Summary of Travel Trends, 2009 National Household Travel Survey (NHTS) prepared by
the U.S. Department of Transportation Federal Highway Administration (FHWA, 2011) analyzed
the number of person trips by various modes of transportations such as private vehicle, transit,
walking or some other means of transportation. According to the Pacific Division data extracted
from the 2009 NHTS database, of the annual 181,703 (in millions) total person trips, 21,252 (in
millions) or 11.70% of those person trips were made by using walking as their mode of
transportation (FHWA, 2011).
According to the U.S. Census Bureau (2010), the average household size in the City is 2.98
persons. Based on this average household size, and considering there are 6,957 residential
units within the District, there are approximately 20,732 people residing within the District
boundaries. There are an estimated 12,000 residential units within the school district
boundaries that are not within the boundaries of the District. Based on the City's average
household size, there are approximately 35,760 persons residing outside of the District
boundaries, but within the school district boundaries. The following shows the estimated
number of residential units and persons within the school district boundaries and either within or
outside the District boundaries:
School District Population
Estimated
Number of
Residential Units
Estimated
Number of
Persons
Within District Boundaries
6,957
20,732
Outside District Boundaries
12,000
35,760
Total Population
18,957
56,492
In order to determine the estimated total number of persons who are within close proximity to
the sidewalk and trail improvements, and would utilize walking as their mode of transportation,
we applied the 11.70% of person trips reported from the NHTS Pacific Division study, to the
total number of persons within District and school district boundaries (56,492). There are
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approximately 6,610 people within proximity of the District that utilize walking as their mode of
transportation.
Applying the 2009 NHTS walking trip percentage to the District population (20,732), we estimate
that of the 6,610 persons who are within close proximity of the District and use walking as their
primary mode of transportation, 2,426 people are within the District boundaries. Therefore, the
total surrounding neighborhood area population, located outside of the District boundaries, but
in close proximity to the sidewalk and trail improvements, who use walking as their primary
mode of transportation is estimated to be 4,184 people.
In order to obtain a better picture of the overall level of general benefit provided by the sidewalk
and community trail improvements, the pedestrian traffic that utilizes walking as the mode of
transportation that will seek out and use sidewalks and community trails within the District's
boundaries, but live outside of the District, must be considered. The 2009 NHTS further details
the purposes of the 21,252 (in millions) reported walking trips. Based on the property types
within the District, people utilizing the sidewalks and community trails within the District would
most likely do so for the following reasons: walking to school, day care or religious activity,
social or recreational activities, and shopping or running errands.
The following details the number of walking trips, based on the 2009 NHTS study, for each of
the activities that are the most likely reasons people outside of the District would use the
sidewalk and community trail improvements within the District:
Trip Purpose
Estimated Number
School District Population
of Persons
Within District Boundaries
2,426
Outside District Boundaries
4,184
Total Population — uses walking as
6,610
primary mode of transportation
9,099
In order to obtain a better picture of the overall level of general benefit provided by the sidewalk
and community trail improvements, the pedestrian traffic that utilizes walking as the mode of
transportation that will seek out and use sidewalks and community trails within the District's
boundaries, but live outside of the District, must be considered. The 2009 NHTS further details
the purposes of the 21,252 (in millions) reported walking trips. Based on the property types
within the District, people utilizing the sidewalks and community trails within the District would
most likely do so for the following reasons: walking to school, day care or religious activity,
social or recreational activities, and shopping or running errands.
The following details the number of walking trips, based on the 2009 NHTS study, for each of
the activities that are the most likely reasons people outside of the District would use the
sidewalk and community trail improvements within the District:
Trip Purpose
Number of Walking
Trips (in millions)
School/Daycare/Religious Activity
872
Shopping/Errands
5,820
Social/Recreational
2,268
Don't know/Other
139
Total
9,099
Of the total number of walking trips reported, 9,099 (in millions) or 42.81% are for purposes that
persons outside of the District would utilize the sidewalk and trail improvements within the
District. Applying this percentage (42.81°/x) to the number of people using walking as their
mode of transportation and that live outside of the District (4,184), but use the sidewalks and
community trails within the District, there are approximately 1,791 people using the maintained
sidewalks and community trails for general benefit purposes. The persons engaging in general
benefit activities represents 3.17% of the total school district population (56,492), and is
therefore considered to be District general benefit.
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School District Boundary General o
Benefit 3.17/o
Given the location and nature of the improvements, it is very unlikely the public at large would
seek out or use the sidewalks and trails within the District, but would use those proximate to
their own properties. The City has regional trails that connect different areas of the City, and
those trails do appeal to and attract other residents of the City as well as residents that live
outside the City. Nevertheless, it is likely that certain members of the public at large use the
sidewalks or community trails within the District. As such, we have assigned a 1.00% general
benefit for the sidewalk and community trails to the public at large.
Public at large General Benefit 1 1.00%
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the sidewalk and trail
improvements is estimated to be 4.17% and the special benefit is estimated to be 95.83%.
Sidewalk and Trail General Benefit 1 4.17%
Street Landscaping
Based upon the City's General Plan (2010) Roadway Hierarchy, the streets within the District
are classified into one of the following categories: arterial, collector, or local (minor) streets.
The majority of street landscaping is located along roads classified as collector and local streets
and primarily situated within the public right-of-ways of the internal local street network. A
portion of the maintained landscaping is, however, located along the arterial streets, and, as
such, provides some general benefit to pass-through traffic.
Local Streets
For purposes of determining general and special benefits, all streets within the District other
than the specific streets listed as collector and arterial streets below are considered local
streets. The local streets within the District were intended to serve individual neighborhoods
and not to be pass-through streets, but cul-de-sacs or loop roads to reduce through traffic
(Victoria Community Plan, 1980). In addition, according to the City's General Plan (2010), the
primary intended purpose of local streets is to serve fronting properties.
From a visual inspection of the layout of the District one must conclude that the purpose of the
local streets is exclusively intended for the benefit of the parcels on such streets. There is no
local street that provides a direct or efficient means of traveling from one place to another such
that one could reasonably expect a driver to purposefully choose the District's local streets as
the best route for travel unless necessary because the route either began or ended with a parcel
in the District. A route beginning or ending with a parcel within the District does not include the
"general public" for purposes of determining general benefit.
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However, one can imagine a minimal degree of pass through traffic even on something such as
a cul-de-sac. As expressed by the Court in Beutz v. County of Riverside (2010), "... courts of
this state have long recognized that virtually all public improvement projects provide general
benefits."
Given the location to the schools, parks, and shopping in the City, there are bound to be drivers
that make use of the local streets for no other reason but to turn around or go back from where
they came, especially if they are dropping their children off at one of the schools. Additionally,
given the nature of the street landscaping, one could imagine a small degree of "residential
tourism" wherein drivers are in fact simply "passing through" to enjoy the beautiful views of the
homes, the natural surroundings or visiting friends. A conservative estimate of 1.00% for each
scenario would result in the general benefit portion of the improved aesthetics, increase safety,
and economic activity benefits resulting from the street landscaping improvements on local
streets to be 2.00% and the special benefit is estimated to be 98.00%.
Local Street General Benefit 1 2.00%
Collector Streets: Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St
Because of the similarities in use, layout, type, and designation, the benefits of Victoria Park Ln,
Etiwanda Ave, Highland Ave and Church St are considered to be equal. Etiwanda Ave,
Highland Ave and Church St border the District and are used as the main access to and from
properties within the District. Victoria Park Ln serves as the main access point to each of the
four schools and is the connector street running through the District. Victoria Park Ln,
Etiwanda Ave, Highland Ave and Church St connect the various neighborhoods, schools and
parks within the District in addition to providing circulation between the local streets and the
arterial network. As such, we must also consider the neighborhoods that surround the District
and are within the school district boundaries, but not within the actual District when analyzing
vehicle traffic that may use the streets within the District. The City's Traffic Study (2009) does
not include the traffic volume and number of daily trips on the connector streets within the
District. As such a study is unavailable at this time we have use the NHTS Pacific Division data
in order to estimate the number of drivers who use the streets within the District.
According to the Pacific Division data extracted from the NHTS database, of the annual 181,703
(in millions) total person trips, 152,827 (in millions) or 84.11 % of those trips were made using a
personal motor vehicle (FHWA, 2011). According to the 2001 National Household Travel
Survey, household file, U.S. Department of Transportation (2001), the mean drivers per
household is 1.75. Based on the drivers per household average, and considering the 6,957
households within the District, there are approximately 12,175 drivers within the District. There
are an estimated 12,000 residential units within the school district boundaries that are not within
the boundaries of the District. Based on the drivers per household average, there are
approximately 21,000 additional drivers that reside outside of the District boundaries, but are in
close proximity to the District.
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School District Population
Estimated
Number of
Residential Units
Estimated
Number of
Drivers
Within District Boundaries
6,957
12,175
Outside District Boundaries
12,000
21,000
Total
18,957
33,175
Applying the percentage of vehicle trips (84.11 %) reported from the NHTS Pacific Division study
to the District and school district boundaries area outside of the District population sets (33,175),
approximately 27,903 people are within proximity of the District that utilize a private vehicle as
their primary mode of transportation. Applying the 2009 NHTS vehicle trip percentage to the
estimated number of drivers within the District (12,175) approximately 10,240 people within the
District boundaries use a personal vehicle as their primary mode of transportation. Therefore,
the total surrounding neighborhood area population, located outside of the District boundaries,
that uses a vehicle as their mode of transportation is estimated to be 17,663 people.
In order to obtain a better picture of the overall level of general benefit provided by the
improvements, the vehicle traffic that will seek out and use the collector streets to access
parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS
further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the
property types within the District, people utilizing the collector streets to access properties within
the District would most likely do so for the following reasons: attend school, day care or
religious activity, social or recreational activities, and to shop or run errands.
The following details the number of vehicle trips for each of the activities that are the most likely
reasons people outside of the District would use the collector streets to access properties within
the District:
Trip Purpose
Estimated Number
School District Population
of Persons
Within District Boundaries
10,240
Outside District Boundaries
17,663
Total Population — uses personal vehicle
27,903
as primary mode of transportation
54,341
In order to obtain a better picture of the overall level of general benefit provided by the
improvements, the vehicle traffic that will seek out and use the collector streets to access
parcel's within the District, but live outside of the District, must be considered. The 2009 NHTS
further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the
property types within the District, people utilizing the collector streets to access properties within
the District would most likely do so for the following reasons: attend school, day care or
religious activity, social or recreational activities, and to shop or run errands.
The following details the number of vehicle trips for each of the activities that are the most likely
reasons people outside of the District would use the collector streets to access properties within
the District:
Trip Purpose
Number of Vehicle
Trips (in millions)
School/Daycare/Religious Activity
6,470
Shopping/Errands
30,998
Social/Recreational
16,185
Don't know/Other
688
Total
54,341
Of the total number of vehicle trips reported, 54,341 (in millions) or 35.56% are for purposes that
persons outside of the District would most likely utilize the collector streets within the District.
Applying this percentage to the number of people using vehicles as their primary mode of
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transportation and live outside of the District (17,663), but would use Victoria Park Ln, Etiwanda
Ave, Highland Ave or Church St as a connector to their destination within the District, there are
approximately 6,281 people using the maintained streets for general benefit purposes. The
persons engaging in general benefit activities represents 18.93% of the total estimated drivers
(33,175), and is therefore considered to be District general benefit.
As previously mentioned, the local street special benefit has been estimated at 98.00% and, as
such, the estimated minimum special benefit of Victoria Park Ln, Etiwanda Ave, Highland Ave
and Church St should be reduced by 2.00% to account for that portion of traffic using local
streets representing general benefit.
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the street landscaping
improvements on collector streets is estimated to be 20.93% and the special benefit is
estimated to be 79.07%.
Collector Street General Benefit 20.93%
Arterial Streets: Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave
Arterial streets are intended to provide a higher degree of mobility and generally serve longer
vehicle trips. The arterial streets with landscape improvements serve not only residents in the
immediate vicinity, but persons who live outside of the District and are passing by. The City's
Traffic Study (2009) does not identify the percentage of traffic on arterial streets, which is pass-
through traffic.
Before we determine and allocate the percentage of special and general benefit for the arterial
streets, we must first compute the estimated pass-through traffic. In lieu of having a study that
identifies the pass-through traffic on the arterial streets, the estimated number of special benefit
trips on the collector streets has been used since in order to enter or exit the District, a vehicle
must travel on one of the arterial streets listed below. Per the City's General Plan (2010),
collector streets have an estimated 5,000 to 20,000 vehicles per day, for an average of 12,500.
Taking the 12,500 average daily trips for collector streets, 2,616 trips (20.93%) are for general
benefit purposes, and 9,884 trips (79.07°/x), is deemed to be for special benefit purposes.
Estimated
Number of Trips
Collector Street Special Benefit — 79.07% 9,884
Collector Street General Benefit — 20.93%' 2,616
Total 12,500
(1) The 20.93% general benefit percentage already includes the 2.00% general benefit to
account for the portion of traffic using for local streets.
The City's Traffic Study (2009) does provide an estimated number of daily trips for specific
areas within the District. When the City's Traffic Study (2009) did not provide the estimated
number of daily trips the average number was derived from the estimates provided in the City's
General Plan.
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Street Name
Average Number of
Vehicles per Dayl
Milliken Ave
30,400
Base Line Rd
19,140
Day Creek Blvd
25,000
Rochester Ave
12,500
(1) Average Number of Vehicles per Day is from the City's Traffic Study for Milliken Ave
and Base Line Rd, (average based on City's Traffic Study at points of street within the
District), and from the City's General Plan for Day Creek Blvd and Rochester Ave.
Based on the estimated number of 9,884 trips for special benefit purposes, we then reduce the
average number of vehicles for each arterial street, to calculate our estimated pass-through
trips. The pass-through trips are vehicles driving along the maintained streets within the District
for a portion of their trips, but not residing in the District or benefiting from the landscaping
improvements in place.
Street Name
Average Number
of Vehicles
per Day
Less:
Estimated Special
Benefit Trips
Estimated Number
of Pass
Through Trips
Estimated %
General
Benefit
Milliken Ave
30,400
9,884
20,516
67.49%
Base Line Rd
19,140
9,884
9,256
48.36%
Day Creek Blvd
25,000
9,884
15,116
60.47%
Rochester Ave
12,500
9,884
2,616
20.93%
Although Rochester Ave is listed as an arterial, the City's General Plan (2010) Roadway
Hierarchy includes this street as a Tertiary Travel Corridor, which categorizes the street as more
locally oriented and locally travelled. In addition, the Roadway Hierarchy says that the typical
number of vehicles per day is between 10,000 and 15,000 (average 12,500). Etiwanda Avenue
and Church St are also included in the category, and as such, the general benefit trip
percentage is close to the same as for the collector streets.
As previously mentioned, the estimated minimum special benefit of Milliken Ave, Base Line Rd,
Day Creek Blvd and Rochester Ave have already been reduced by 2% to account for that
portion of traffic using local streets representing general benefit.
Street Landscaping General Benefit Percentage
The general benefit percentages determined in the previous sections were then applied to each
type of road in the District. The area in square feet of landscaping being maintained in the
District was determined by the City's Public Works Department. The general benefit percentage
for each road and street type was multiplied by the total square footage being maintained for
such street. The general benefit square footage was summed for all street segments and
divided into the total square footage of all landscaping maintenance. The result is the overall
general benefit percentage. The following table details this calculation.
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Street Name
Street Type (1)
Total Square
Footage
General Benefit
Percentage
General Benefit
Square Footage
Milliken Ave
Arterial
265,926
67.49%
179,473
Base Line Rd
Arterial
367,018
48.36%
177,490
Day Creek Blvd
Arterial
263,062
60.47%
159,074
Rochester Ave
Arterial
175,573
20.93%
36,747
Church St
Collector
181,344
20.93%
37,955
Etiwanda Ave
Collector
10,358
20.93%
2,168
Highland Ave
Collector
290,275
20.93%
60,755
Victoria Park Ln
Collector
1,348,966
20.93%
282,339
Local/Minor Streets
Local/Minor Streets
2,912,709
2.00%
58,254
Totals:
994,255
Street Landscaping General Benefit 1 17.10%
Based on the above calculations, the general benefit portion of the improved aesthetics,
increased safety, and economic activity benefits resulting from the street landscaping
improvements is estimated to be 17.10% and the special benefit is estimated to be 82.90%.
Neighborhood Parks
The six parks within the District were installed specifically for the residents of the District. Each
of the parks is considered to be a neighborhood park, intended to serve those parcels within a
one-half mile radius from the park. All parcels within the District are within a one-half mile from
one of the six neighborhood parks, and most parcels outside of the District have their own
neighborhood parks within close proximity. Even though the park facilities were installed for the
benefit of the residents and those working within the District, there will be some general benefit
to those people who do not live or conduct business inside the District.
There are 43.10 acres of park land within the District. According to the Trip Generation (2003)
report, a City park generates an average of 1.59 trips per acre, with a range of rates between
1.04 — 8.00 (arithmetic mean is 4.52). Considering the mean rate per acre (4.52 trips), there are
approximately 195 daily trips generated for parks within the District. According to the 2009
NHTS database, the average number of persons per vehicle is estimated to be 1.61 persons.
Therefore, based on the 195 daily park trips generated, 314 people are using the parks within
the District.
There is a standard of one-half mile as a reasonable distance to walk to a park (California DOT,
1979). There are 6,957 households within the District, and an additional 1,834 households that
are within a one-half mile and have direct access to the parks, but whose properties are not
within the boundaries of the District.
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One -Half Mile
Park Population
Estimated
Number of
Residential Units
Percentage
Within District Boundaries
6,957
79.14%
Outside District Boundaries
1,834
20.86%
Total Population
8,791
100.00%
To allocate the average of park trips generated and people using the parks within the District,
we allocate the 314 estimated people using the parks daily by the percentages shown above.
Based on the one-half mile radius population, approximately 66 people may use the parks within
the District, but living outside of the boundaries of the District.
A factor that has been considered is that most of the people living within the one-half mile radius
from the parks within the District also live within a closer distance to other parks that are not
within the District, and will most likely use the parks that are closer in proximity to their property.
However, in calculating the general benefit usage we recognize that those people may still use
the District parks.
Taking the 66 persons using the parks within the District, but residing outside of the District,
divided by the total population residing outside of the District, but within one-half mile from the
parks (1,834), the estimated percentage of persons engaging in general benefit park activities
that do not reside within the District represents 3.60%.
One -Half Mile Boundary General Benefit 3.60%
Given the location and size of the parks, it is very unlikely the public at large would seek out or
use these smaller, local parks. Especially, when the City has larger community and regional
parks that are intended to attract people from outside areas, and provide recreational
opportunities beyond those supplied by the neighborhood parks. However, various sports
teams are allowed access to the parks for games even though according to the City, sports
teams with members residing within the District are given first priority for use of the parks.
Nevertheless, it is likely that certain members of the public at large may use the smaller parks,
and as such, we have assigned a 1.00% general benefit for the park improvements to the public
at large.
Public at large General Benefit 1.00%
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Estimated
Number of
One -Half Mile
People Using
Park Population
Parks Daily
Within District Boundaries
248
Outside District Boundaries
66
Total Population
314
A factor that has been considered is that most of the people living within the one-half mile radius
from the parks within the District also live within a closer distance to other parks that are not
within the District, and will most likely use the parks that are closer in proximity to their property.
However, in calculating the general benefit usage we recognize that those people may still use
the District parks.
Taking the 66 persons using the parks within the District, but residing outside of the District,
divided by the total population residing outside of the District, but within one-half mile from the
parks (1,834), the estimated percentage of persons engaging in general benefit park activities
that do not reside within the District represents 3.60%.
One -Half Mile Boundary General Benefit 3.60%
Given the location and size of the parks, it is very unlikely the public at large would seek out or
use these smaller, local parks. Especially, when the City has larger community and regional
parks that are intended to attract people from outside areas, and provide recreational
opportunities beyond those supplied by the neighborhood parks. However, various sports
teams are allowed access to the parks for games even though according to the City, sports
teams with members residing within the District are given first priority for use of the parks.
Nevertheless, it is likely that certain members of the public at large may use the smaller parks,
and as such, we have assigned a 1.00% general benefit for the park improvements to the public
at large.
Public at large General Benefit 1.00%
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Based on the above calculations, the general benefit portion of the improved aesthetics and
economic activity benefits resulting from the park improvements is estimated to be 4.60% and
the special benefit is estimated to be 95.40%.
Park General Benefit 4.60%
Collective General Benefit
Since the District is comprised of improved aesthetics, increased safety and economic activity
benefits resulting from a blend of improvements (sidewalks, trails, street landscaping and
parks), the activity of both pedestrians and vehicles must be addressed in a collective form
rather than independently. Therefore, the arithmetic mean of the general benefit percentages
has been used to quantify the overall level of general benefit for the District. This general
benefit result is provided in the table below:
Sidewalk and Trail General Benefit
4.17%
Street Landscaping General Benefit
17.10%
Park General Benefit
4.60%
District General Benefit
8.62%
The general benefit, which is the percentage of the total budget that must be funded through
sources other than assessments, is 8.62%. The special benefit then, which is the percentage of
the budget that may be funded by assessments, is 91.38%.
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act, Article XIII D of the California Constitution, and the Proposition 218
Omnibus Implementation Act, all parcels that receive a special benefit conferred upon them as a
result of the maintenance and operation of improvements and services shall be identified, and
the proportionate special benefit derived by each identified parcel shall be determined in
relationship to the entire costs of the maintenance and operation of improvements. Part 2 of
Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972,
permits the establishment of assessment districts by local agencies for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance
assessments must be levied according to benefit rather than according to assessed value. This
Section states:
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The net amount to be assessed upon lands within an assessment
district may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels in
proportion to the estimated benefit to be received by each such lot
or parcel from the improvements. "
The determination of whether or not a lot or parcel will benefit from
the improvements shall be made pursuant to the Improvement Act
of 1911 (Division 7 commencing with Section 5000) [of the Streets
and Highways Code, State of California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Examples of parcels
exempted from the assessment would be the areas of public streets, public avenues, public
lanes, public roads, public drives, public courts, public alleys, public easements and right-of-
ways, public greenbelts and public parkways. Furthermore, Proposition 218 requires the City to
separate general benefits from special benefits, whereas only special benefits may be
assessed.
As further detailed in the following sections, the Method of Assessment uses the following
components to assign special benefit to each parcel:
• Benefit Points: Assignment of points for aesthetic, safety and economic special
benefits.
• Benefit Factor: Multiplier. For residential parcels the benefit factor is units, and for non-
residential parcels the benefit factor is lot size (acreage).
• Benefit Units: Sum of a parcel's benefit points multiplied by the parcel's benefit factor.
The total amount is the special benefit units assigned to a parcel.
Apportioning of Special Benefit
As previously outlined, each of the parcels within the District receives a special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements and services provided is identified and the
proportionate special benefits derived by each identified parcel is determined in relationship to
the entire costs of the maintenance and operation of the improvements.
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The total costs of maintenance and operation, less the amount of general benefits identified, will
be assessed to the parcels within the District based on the estimated benefit units assigned to
each parcel. To assess special benefits appropriately, it is necessary to relate parcels of
different land uses and development status to each other. The benefit unit method of
apportionment uses the single family home as the basic unit of assessment since there is a total
of 5,890 single family parcels within the District which represents 90.96% of the total assessable
parcels within the District. The following shows how each parcel's benefit units have been
determined.
Aesthetic Benefit Points
Aesthetic Benefit Points are assigned based upon the property's proximity to the improvements
as well as the property's existing land use. All Single Family Residential parcels are located
within the same proximity to the collective improvements (sidewalks, community trails, street
landscaping and one-half mile from one of the parks). Each Single Family Residential parcel is
fronted by sidewalk improvements, is within a one-half mile from one of the neighborhood parks,
and uses the roads with street landscaping to enter and exit the District. In addition, the
community trails are located throughout the District and serve as connectors between the
different neighborhoods, school and shopping locations. All properties are within similar
proximity to the trail improvements. Many trails are located along the sidewalks and streets,
and all properties within the District have access to the trails through the various access points
located throughout the entire District. The Single Family Residential parcels within the District
are relatively similar in both building size and lot size. Since the improvements are provided
uniformly throughout the District, Single Family Residential parcels are assigned 4.00 aesthetic
benefit points, one for each of the improvement types.
Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive
the benefit of having maintained sidewalks for users to travel and access the property. Although
these parcels benefit from the aesthetics of the sidewalks they do not receive the same benefit
as Single Family Residential parcels, since Multi -Family and Condominium parcels do not have
continuous sidewalk improvements along the frontage of each parcel/unit. Multi -Family and
Condominium parcels are within a one-half mile of the neighborhood parks, use the roads with
street landscaping to enter and exit their housing complexes within the District, and are in close
proximity to the trail improvements. Accounting for the lower average household size of Multi -
Family and Condominium parcels, and not having continuous sidewalk improvements directly
fronting their property/unit, these properties have a reduced level of benefit from the
improvements. Multi -Family and Condominium parcels are assigned 2.80 benefit points.
Maintained sidewalks and street landscaping create an aesthetically pleasing environment for
both employees and patrons of commercial properties. The overall aesthetics, interest and
desirability of commercial properties within the District increase, as a result of the maintenance
and servicing of the collective improvements. Based on the City's Land Use Plan and
residential designations of homes within the District, there is an average of six Single Family
Residential properties per acre within the District (General Plan, 2010). However, given the
nature of their property use type, Commercial properties do not receive the same level of benefit
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from the trail and park improvements in relationship to residential land uses. Commercial
properties are assigned 16.00 benefit points.
A handful of parcels within the District are used to provide public services (such as fire stations,
schools, churches and other similar uses) to the surrounding community, and are located based
upon their proximity to the parcels they serve. These parcels benefit from the collective
improvements in place, but at a reduced level compared to a Single Family Residential parcel,
due to the nature of the improvements and their land use. In addition, these public service
parcels are in place for the surrounding community, and the existence of well-maintained parks,
street landscaping and community trails is not a significant factor in the decision to locate those
facilities. Given the nature of their property use types, these public service parcels are assigned
a 1.00 benefit points in recognition of the limited benefit they receive from the improvements
maintained by the District.
Undeveloped parcels within the District receive an aesthetic benefit from the maintenance of the
collective improvements, but given the very limited activity and pedestrian access that these
properties provide, properties within this land use category receive a reduced level of benefit.
To account for this reduced benefit, all undeveloped properties are assigned 0.40 benefit points.
Common area, roads and easements are deemed to receive no benefit from the District
maintenance activities because they serve as connectors for other properties and do not receive
benefit from the increased aesthetics. Utility parcels are located based on their proximity to the
parcels they serve, and based upon their property usage (wireless towers, flood control basins
and fire trail/access roads) do not benefit from the increased aesthetics.
The following shows the aesthetic benefit points assigned to the parcel land use categories
within the District:
Parcel Land Use Category
Aesthetic Benefit
Points
Single Family Residential
4.00
Condominium Residential
2.80
Multi -Family Residential
2.80
Commercial/Industrial
16.00
Public Service Parcels — Church/Fire Station/School
1.00
Undeveloped
0.40
Common Area/Roads/Easements/Utility
0.00
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Safety Benefit Points
Safety Benefit Points are assigned based upon the property's proximity to the improvements as
well as the property's existing land use. The Single Family Residential parcels within the District
are relatively similar in both building size and lot size. Since the sidewalks, trails and street
landscaping improvements are provided uniformly throughout the District, Single Family
Residential parcels are assigned 3.00 safety benefit points, one for each of the improvement
types. Based on the additional pedestrian traffic that commercial property generates compared
to residential property, and that there is an average of six Single Family Residential Properties
per acre within the District, Commercial parcels are assigned 18.00 benefit points.
Multi -Family and Condominium parcels are within close proximity to the sidewalks, and receive
the benefit of having maintained sidewalks, trails and street landscaping for users to travel and
access the property. Multi -Family and Condominium parcels receive a reduced level of benefit
from the safety of the sidewalks as they do not receive the same benefit as parcels that have
continuous sidewalk improvements along the entire frontage of their parcel/unit. In addition,
Multi -Family and Condominium parcels have a lower average household size, which results in a
reduced volume of pedestrian traffic on the sidewalks and trails compared to a Single Family
Residential parcel. Multi -Family and Condominium parcels are assigned 2.10 benefit points.
A handful of parcels within the District are used to provide public services (such as fire stations,
schools, churches and other similar uses) to the surrounding community, and are located based
upon their proximity to the parcels they serve. However, based on the nature and location of
the sidewalk and street landscaping improvements and public access to these properties, these
parcels receive a safety benefit from the maintenance of the improvements. These public
service parcels are assigned 2.00 benefit points in recognition of the benefit they receive.
Well maintained green areas reduce the occurrence of crime and vandalism, and as such the
maintenance of the improvements within the District create a safety benefit for the undeveloped
parcels within the District. However, the safety benefit is reduced compared to a Single Family
Residential parcels due to the very limited activity and pedestrian access that these properties
provide. Undeveloped properties are assigned 0.30 benefit points.
Common area, roads and easements are deemed to receive no benefit from the District
maintenance activities because they serve as connectors for other properties and do not receive
benefit from the increased aesthetics. Utility parcels are located based on their proximity to the
parcels they serve, and given the nature of the property usage ((wireless towers, flood control
basins and fire trail/access roads) do not benefit from the increased safety.
The following shows the safety benefit points assigned to the parcel land use categories within
the District:
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Parcel Land Use Category
Safety Benefit
Points
Single Family Residential
3.00
Condominium Residential
2.10
Multi -Family Residential
2.10
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
2.00
Undeveloped
0.30
Common Area/Roads/Easements/Utility
0.00
Economic Benefit Points
Accounting for the existing economic activity throughout the District, as well as the potential for
properties to develop, redevelop and invest in their economic presence, properties within the
District are assigned benefit points for the economic activity benefits received from the uniform
and maintained improvements. Economic activity benefit points are assigned based upon the
property's location to the District activities, as well as the property's existing land use. The
District's improvements will allow properties to maximize their development, land use and
occupancy rates. Residential land uses are assigned benefit points in proportion to the number
of trips generated and average number of occupants per dwelling unit in comparison to the
typical single family parcel. Single Family Residential parcels are assigned 4.00 benefit points,
one for each of the improvement types. Studies have consistently shown that the average
multi -family residential unit impacts infrastructure approximately 80% as much as a single family
residence. Condominium parcels are assigned 3.20 benefit points since the number of trips
generated per condominium unit is approximately 80% of the typical single family residential
units (Trip Generation, 2003). Multi -family residential parcels are assigned 2.40 benefit points
per dwelling unit since the number of trips generated per multi -family residential unit, per the
City's Traffic Study (2009), are 60% of the typical single family residential unit.
To recognize the increase in economic activity and additional pedestrian traffic that non-
residential properties generate compared to residential property, non-residential Commercial
properties are assigned benefit points based on the average trip generations of non-residential
property compared to a Single Family Residential property. Based on the City's Traffic Study
(2009), and given that the non-residential parcels within the District are of mixed uses, the trip
generation rate for non-residential parcels averages just under 320 trips per acre, which is
approximately 5.6 times per acre that of a single family residential development. The trip
generation rate is reduced to account for pass-through trips which are estimated to be 20%.
Therefore, the economic benefit points assigned Commercial parcels is 4.50 per one residential
benefit point. Commercial properties are assigned a total of 18.00 economic benefit points.
The public services parcels and utility parcels within the District are used to provide services to
the surrounding community, and are located based upon their proximity to the parcels they
serve. These parcels receive no economic benefit from the collective improvements in place.
Therefore, they are not assigned benefit points for economic activities.
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The availability of well-maintained sidewalk, landscaping and park improvements within the local
community enhances the ability of owners of undeveloped parcels of land to develop those
parcels, as studies have shown that there is an increase in demand for residents and
businesses to locate within communities with well-maintained sidewalk, landscaping and park
improvements. However, since undeveloped parcels generate fewer trips and given the limited
activity these properties provide, they receive a reduced economic benefit from the maintenance
of the collective improvements. To account for this reduced benefit, but still recognize
development potential, all undeveloped properties are assigned 1.50 benefit points.
Common areas and roads are deemed to receive no benefit from the District maintenance
activities because they serve as connectors for other properties and do not receive an economic
benefit.
The following shows the economic benefit points assigned to the parcel land use categories
within the District:
Parcel Land Use Category
Economic Benefit
Points
Single Family Residential
4.00
Condominium Residential
3.20
Multi -Family Residential
2.80
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
0.00
Undeveloped
1.50
Common Area/Roads/Utility
0.00
Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the
District:
Parcel's Total
Parcel's
Parcel's
Parcel's
Special Benefit =
Aesthetic +
Safety
+ Economic
Points
Benefit Points
Benefit Points
Benefit Points
Parcel Factors
The method of apportioning the benefit to the parcels within the District reflects the proportional
special benefit assigned to each property within the District based upon various property
characteristics of parcels as compared to other properties within the District. By adjusting the
assigned special benefit points set forth above by parcel factors, a more complete picture of the
proportional special benefits received by each parcel within the District is presented. Given that
the special benefits provided by the District focus on aesthetic benefit, safety benefit, and
economic activity benefits, it was determined that lot size (acreage) for non-residential parcels
and units for residential parcels were the most appropriate parcel factors. The number of units
for non-residential parcels would not accurately reflect the amount of development and
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redevelopment that may occur. In addition, a larger parcel allows for a greater area to develop
and redevelop than smaller parcels, which corresponds to larger parcels receiving
proportionately greater aesthetic, safety and economic activity benefits when compared to
smaller parcels within the District. Therefore, the benefits assigned for each parcel in the
District is in direct proportion to the size of the parcel and potential development of the parcel.
Residential parcels are limited by the number of units on the parcel more than the actual lot
size. However, the greater the lot size, the more units can be placed on a parcel, and the more
persons who use and benefits from the collective improvements. Therefore, the benefits
assigned for each parcel in the District is in direct proportion to the units assigned to that parcel.
The formula below shows the parcel factor calculation for each parcel within the District:
Residential Parcel Factor = Units
Non -Residential Parcel Factor = Acreage
Total Benefit Units per Parcel Calculation
To appropriately quantify and assign the total benefit units for each parcel within the District, the
total special benefit points are further adjusted according to the formula below:
Parcel's Total Parcel's Total Parcel
Benefit Units = Special Benefit X Factor
Points
Total Special Benefit Units
The total special benefit units for the District at this time are 77,704.49
Data Considerations and Parcel Changes
The use of the latest Assessor's Secured Roll information has been and shall be used in the
future as the basis in determining each parcel's land use category, units and lot size (acreage),
unless better data was or is available to the City. In addition, if any parcel within the District is
identified by the Auditor/Controller to be an invalid parcel number, the land use category, units
and lot size (acreage) of the subsequent valid parcels shall serve as the basis in assigning
parcel factor special benefit units. If a single parcel changes to multiple parcels, the special
benefit units shall be recalculated based on the property type, number of units and acreage data
for the new parcels, rather than each new parcel receiving a proportionate share of the original
assessment.
Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the
assessment. The special benefits accruing to these types of parcels must be determined using
the same kind of formulas and benefit point assignment as applied to privately owned parcels.
This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution
which states in part, "... Parcels within a district that are owned or used by any agency, the State
of California or the United States shall not be exempt from assessment unless the agency can
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demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive
no special benefit." Publicly owned parcels are categorized and assigned benefit units using the
same methodology as privately owned parcels, based on their land use as shown on the latest
County Secured Roll.
Rate per Benefit Unit
The assessment rate per special benefit unit is calculated by dividing the total cost estimate to
be assessed by the total special benefit units assigned to the parcels in the District. The
following formula provides the assessment rate per special benefit unit calculation:
Rate per Total Costs to District's Total
Benefit Unit be Assessed / Benefit Units
Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefits to each
parcel, with special benefit points being adjusted by the parcel's number of units or lot size
(acreage). The formula below provides a summary of the annual assessment calculation for
each parcel in the District.
A (B) C
Parcel's Total - Parcel's Total X Parcel
Benefit Units Special Benefit Factor
Points
(B) Parcel's Parcel's Parcel's
Parcel's Total
Special Benefit Aesthetic + Safety + Economic
Points Benefit Points Benefit Points Benefit Points
(C) Residential Parcel Factor = Units
Parcel Factor Non -Residential Parcel Factor = Acreage
Applying the Method of Assessment Spread
The maximum assessment for each parcel in the District is calculated by the following
procedure:
Step 1: Assign each parcel its appropriate land use category based on the most recent San
Bernardino County Assessor's Secured Roll data.
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Step 2:
Step 3:
Step 4:
Determine each parcel's appropriate aesthetic benefit points based on land use. The
aesthetic benefit points are shown in the following table:
Parcel Land Use Category
Aesthetic
Benefit Points
Single Family Residential
4.00
Condominium Residential
2.80
Multi -Family Residential
2.80
Commercial/Industrial
16.00
Public Service Parcels — Church/Fire Station/School
1.00
Undeveloped
0.40
Common Area/Roads/Easements/Utility
0.00
Determine each parcel's appropriate safety benefit points based on land use. The
safety benefit points are shown in the following table:
Parcel Land Use Category
Safety Benefit
Points
Single Family Residential
3.00
Condominium Residential
2.10
Multi -Family Residential
2.10
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
2.00
Undeveloped
0.30
Common Area/Roads/Easements/Utility
0.00
Determine each parcel's appropriate economic benefit points based on land use.
The economic benefit points are shown in the following table:
Parcel Land Use Category
Economic
Benefit Points
Single Family Residential
4.00
Condominium Residential
3.20
Multi -Family Residential
2.80
Commercial/Industrial
18.00
Public Service Parcels — Church/Fire Station/School
0.00
Undeveloped
1.50
Common Area/Roads/Utility
0.00
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Step 5: Sum the aesthetic benefit points, safety benefit points and economic benefit points
for each parcel. The total benefit points are shown in the following table:
Parcel Land Use Category
Aesthetic
Benefit
Points
Safety
Benefit
Points
Economic
Benefit
Points
Total
Benefit
Points
Single Family Residential
4.00
3.00
4.00
11.00
Condominium Residential
2.80
2.10
3.20
8.10
Multi -Family Residential
2.80
2.10
2.80
7.70
Commercial/Industrial
16.00
18.00
18.00
52.00
Public Service Parcels —
Church/ Fire Station/ School
1.00
2.00
0.00
3.00
Undeveloped
0.40
0.30
1.50
2.20
Common Area/ Roads/
Easements/ Utility
0.00
0.00
0.00
0.00
Step 6: Determine the appropriate parcel factor based on the parcel's land use. The unit of
measurement for each parcel factor, by land use, is shown in the following table:
Residential Parcel Factor = Units
Non -Residential Parcel
= Acreage
Factor
Step 7: Multiply the total benefit points by parcel factor to compute each parcel's total special
benefit units.
Step 8: Sum the result of Step 7 for all parcels in the District.
Step 9: Separate the general benefit from the special benefit, and divide the portion of the
budget representing special benefit by the result of Step 8 to compute the rate per
benefit unit.
Step 10: Multiply each parcel's total benefit units by the result of Step 9 to compute each
parcel's assessment.
Step 11: In future years the rate per benefit unit may be adjusted by inflation.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 49
Fiscal Year 2019/20 ATTACHMENT 2
Page 288
Proposed Maximum Assessment Rates
The Fiscal Year 2019/20 maximum allowable assessment rate is calculated by dividing the net
total to be assessed by the total special benefit units assigned to parcels in the District based on
property type, unit and acreage data. For Fiscal Year 2019/20, the calculation is as follows:
Maximum Assessment __ Special Benefit / District's Total
per Benefit Unit to be Assessed Benefit Units
$47.18 = $ 3,558,523.43 / 77,704.49
Parcel Land Use Category
Total Benefit
Points
Parcel Factor
Maximum
Allowable
Assessment for
2019/20
Single Family Residential
11.00
Parcel
$ 518.98
Condominium Residential
8.10
Unit
382.16
Multi -Family Residential
7.70
Unit
363.29
Commercial/Industrial
52.00
Acre
2,453.36
Public Service Parcels - Church/ Fire
Station/ School
3.00
Acre
141.54
Undeveloped
2.20
Acre
103.80
Common Area/ Roads / Easements/
Utility
0.00
Parcel
0.00
Cost of Living Inflator
Each fiscal year, beginning Fiscal Year 2014/15, the maximum allowable assessment amount
may be increased by the lesser of 3% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative, the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI -U adjustment. If operating costs
are such that the maximum assessment amount is not needed, the City would levy only what is
needed for that fiscal year.
The actual assessment rate for Fiscal Year 2019/20 will remain at $503.80 per single-family
residence.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 50
Fiscal Year 2019/20 ATTACHMENT 2
Page 289
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 51
Fiscal Year 2019/20 ATTACHMENT 2
Page 290
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Landscape Maintenance District No. 2 — City of Rancho Cucamonga 52
Fiscal Year 2019/20 ATTACHMENT 2
Page 291
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate Per EBU
Total Units/
Acres
Total EBUs
Total Assessment
Single Family Residential
$ 45.80
5,890.00
64,790.00
$ 2,967,205.30
Condominium Residential
45.80
641.00
5,192.10
237,637.93
Multi -Family Residential
45.80
589.00
4,535.30
207,716.74
Commercial/ Industrial
45.80
56.03
2,913.30
133,433.51
Public Service Parcels — Church/Fire
Station/ School
45.80
75.35
226.03
10,344.07
Undeveloped
45.80
21.70
47.761
2,185.88
Total
7,273.08
77,704.49
$ 3,558,523.43
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
Annexation
Total
APN Date
Project Name
Units/Acres Total EBUS
Property Type
1090-331-05 05/02/18
PM19762
3.66 3.66
Commercial
1090-331-05 05/02/18
PM19762
380.00 3078.00
Condominiums
Landscape Maintenance District No. 2 — City of Rancho Cucamonga 53
Fiscal Year 2019/20 ATTACHMENT 2
Page 292
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 3A
(Hyssop)
Page 293
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 3A
(HYSSOP)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 294
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 8
METHOD OF ASSESSMENT 9
Overview 9
General Benefit 10
Special Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 12
ASSESSMENT ROLL AND ANNEXATIONS 14
Assessment Roll 14
Page 295
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under the
Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 3A (Hyssop) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments
Other Revenues:
Interest Earnings
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2019/20 Budget
$
11,000
11,000
3,690
590
4,280
$
(6,720)
$
$
9.00
413.74
413.74
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 3
Page 296
In making the assessments contained herein pursuant to the 1972 Act:
I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 3
Page 297
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally, describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 3
Page 298
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City South and East of Hyssop Dr south of
6th St.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the trees, landscaped sites and appurtenant
facilities that are throughout the District. These improvements are located within the street right-
of-ways and dedicated public easements which are within the boundaries of the District. The
landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding,
pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and
turf. Maintenance of associated improvements and facilities, such as community trails, fencing
and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing,
trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation
systems control, adjustment, trouble -shooting, repair and replacement. Services include
personnel, materials, contracting services, utilities, capital projects and all necessary costs
associated with the maintenance, replacement and repair required to keep the improvements in
a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 3
Page 299
use cost effective materials, including the future ability to replace landscaping with drought
resistant or low water use plants, in order to lower expenses of the District. The breakdown of
maintained areas is as follows:
Site # Descriptive Location
J-1 The west side of Hyssop Dr from south of 6th St to the south end of the cul-de-sac.
Ground Cover area: 6,050 square feet
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 3
Page 300
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Landscape Maintenance District No. 3A — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 3
Page 301
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Expenditures
Operations and Maintenance:
Operations and Maintenance:
O & M/General
Contract Services:
Contract Services/General
Tree Maintenance
Subtotal - Contract Services
Utilities:
Water Utilities
Electric Utilities
Subtotal - Utilities
Assessment Administration
Adm in./General Overhead
Subtotal - Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments
Other Revenues:
Interest Earnings
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total Gross Estimated Assessments
Total District EBU Count
Actual Assessment per EBU - Fiscal Year 2019/20
Maximum Allowable Assement per EBU - Fiscal Year 2019/20
Fiscal Year
2019/20 Budget
$ 1,250
5,260
900
6,160
1,320
900
2,220
50
1,320
11,000
11,000
$
3,690
590
$
4,280
$
(6,720)
$
3,723.66
9.00
$
413.74
$
413.74
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 3
Page 302
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 29,289
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (6,720)
Estimated Reserve Fund Balance, June 30, 2020 $ 22,569
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 3
Page 303
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 3
Page 304
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements and
within the District are being assessed. Accordingly, there is a direct physical and visual nexus
between each parcel being assessed and the improvements to be funded by the assessment that
does not exist for parcels outside of the District boundary and that is particular and distinct from
that shared by the public at large. Under these circumstances, all of the benefits conferred are
direct and local in nature, and provide a benefit to only those parcels located within the boundaries
of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 3
Page 305
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has remained
the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or
annexations prior to when the language was refined are now being levied differently than they
were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 3
Page 306
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Non -Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 3
Page 307
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Non -Residential
$413.74
$413.74
9.00
9.00
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 3
Page 307
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Landscape Maintenance District No. 3A - Cit of Rancho Cucamonga ]S
Fiscal Year 2O]ƒ2O ATTACHMENTS
Page 308
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessment for the District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 3
Page 309
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Non -Residential
$413.74
9.00
9.00
$3,723.66
Totals
9.00
9.00
$3,723.66
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 3A — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 3
Page 309
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 3B
(Commercial Industrial)
Page 310
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 3B
(COMMERCIAL INDUSTRIAL)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 311
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 8
ESTIMATE OF COSTS 10
District Budget 10
Definitions of Budget Items 12
METHOD OF ASSESSMENT 13
Overview 13
General Benefit 14
Special Benefit 14
Method of Assessment Spread 15
ASSESSMENT DIAGRAM 16
ASSESSMENT ROLL AND ANNEXATIONS 18
Assessment Roll 18
Annexations 18
Page 312
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 313 (Commercial Industrial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 139,350
Operations and Maintenance $ 1,170,450
Capital Project $ 90,000
Total Expenditures Budget 1,399,800
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 805,860
Anticipated Prior Year Delinquencies Collection 10,700
Subtotal - Taxes 816,560
Other Revenues 276,920
Total Revenues Budget 1,093,480
Contribution to/(Use of) Fund Balance $ (306,320)
Total District EBU Count 2,884.06
Actual Assessment per EBU $ 282.24
Maximum Allowable Assement per EBU $ 352.80
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 4
Page 313
In making the assessments contained herein pursuant to the 1972 Act:
I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 4
Page 314
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally, describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 4
Page 315
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the commercial and industrial area of the City which is
generally bounded by Foothill Blvd on the north, 4th St on the South, East Ave on the east and
Grove Ave on the west.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
These improvements are located within the street right-of-ways, Metrolink, and dedicated public
easements which are within the boundaries of the District. The landscaping maintenance
includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of
trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of
associated improvements and facilities, such as community trails, fencing and irrigation systems,
includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and
replacement, steel fence painting, repair and replacement, and irrigation systems control,
adjustment, trouble -shooting, repair and replacement. Services include personnel, materials,
contracting services, utilities, capital projects and all necessary costs associated with the
maintenance, replacement and repair required to keep the improvements in a healthy, vigorous
and satisfactory condition. In addition, it is the City's intention to continue to use cost effective
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 4
Page 316
materials, including the future ability to replace landscaping with drought resistant or low water
use plants, in order to lower expenses of the District. The breakdown of maintained areas is as
follows:
Site # Descriptive Location
J-2 The monument at the northeast corner of Haven Ave and 4th St.
Ground Cover area: 5,715 square feet
Hardscape area: 6,068 square feet
J-3 The 6th St median from Milliken Ave to Pittsburg Ave.
Ground Cover area: 3,300 square feet
J-4 The entry monuments on the east and west side of 4th St and Milliken Ave. The
Milliken Ave median from 4th St to 6th St.
Ground Cover area: 30,594 square feet
Hardscape area: 1,748 square feet
J-5 The Milliken Ave median from Arrow Rte to Jersey Blvd.
Ground Cover area: 10,220 square feet
J-6 The Spruce Ave median from Foothill Blvd to White Oak Ave.
Ground Cover area: 4,300 square feet
J-7 The 6th St median from Pittsburg Ave to Richmond PI.
Ground Cover area: 5,114 square feet
J-8 The 6th St from Richmond PI to Buffalo Ave.
Ground Cover area: 2,476 square feet
J-9 The Milliken Ave railroad underpass.
Ground Cover area: 165,633 square feet,
Turf area: 4,897 square feet
J-10 The 6th St median from Cleveland Ave to 1,820 feet east of Cleveland Ave.
Ground Cover area: 13,310 square feet
J-11 The 6th St median from Buffalo Ave to Rochester Ave.
Ground Cover area: 10,798 square feet
J-12 The Milliken Ave median from Arrow Rte to Century Ct.
Ground Cover area: 13,855 square feet
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 4
Page 317
J-13 The Milliken Ave median from Century Ct to Foothill Blvd.
Ground Cover area: 3,330 square feet
J-14 The 6th St median from Utica Ave to Cleveland Ave.
Ground Cover area: 8,559 square feet
J-15 The 6th St median from Haven Ave to Utica Ave.
Ground Cover area: 7,680 square feet
J-16 Day Creek Blvd median from Church St to Foothill Blvd.
Ground Cover area: 8,466 square feet
J-17 The Day Creek Blvd median south of Foothill Blvd including the traffic circle.
Ground Cover area: 6,490 square feet
H-1 The Haven Ave median from 4th St to 6th St.
Ground Cover area: 21,205 square feet
Converted 8,935 sq. ft. of turf to ground cover effective April 1, 2013.
H-2 The Haven Ave medians from 6th St to the underpass bridge. The east and west side
parkways and slopes on Haven Ave from Acacia St to underpass bridge.
Ground Cover area: 54,720 square feet
Converted 2,960 square feet of turf to ground cover effective April 1, 2013.
H-3 The Haven Ave medians from underpass bridge to Arrow Rte. The east and west side
parkways and slopes on Haven Ave from the underpass bridge to Jersey Blvd.
Ground Cover area: 56,210 square feet
H-4 The Haven Ave median from Arrow Rte to Foothill Blvd.
Ground Cover area: 15,156 square feet
H-5 The Haven Ave median from Foothill Blvd to Church St.
Ground Cover area: 11,502 square feet
FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave.
Ground Cover area: 4,571 square feet
The total square footage for the improvement is 9,141; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 4
Page 318
FH -2
FH -3
FH -4
FH -5
The Foothill Blvd median from Spruce Ave to Milliken Ave.
Ground Cover area: 7,940 square feet
The total square footage for the improvement is 15,879; however, due to the location
of the improvement the other half is maintained by landscape maintenance district 4-R.
The Foothill Blvd median from 790 feet west of Market PI to Market PI
Ground Cover area: 4,434 square feet
The Foothill Blvd median from Market PI to Etiwanda Ave.
Ground Cover area: 10,392 square feet
The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr.
Ground Cover area: 800 square feet
The total square footage for the improvement is 1,600; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave.
Ground Cover area: 800 square feet
The total square footage for the improvement is 1,600; however, due to the location of
the improvement the other half is maintained by landscape maintenance district 4-R.
FH -7 The Foothill Blvd median from Vineyard Ave to Orchard Plaza.
Ground Cover area: 2,605 square feet
FH -8 The Foothill Blvd median from Orchard Plaza to Lion St.
Ground Cover area: 344 square feet
FH -9 The Foothill Blvd median from Hellman Ave to Malachite Ave and from Malachite Ave
to Archibald Ave.
Ground Cover area: 21,474 square feet
FH -10 The Foothill Blvd median from Archibald Ave to Ramona Ave.
Ground Cover area: 4,770 square feet
FH -11 The Foothill Blvd median from Ramona Ave to Hermosa Ave.
Ground Cover area: 5,210 square feet
FH -12 The Foothill Blvd median from Hermosa Ave to Center Ave.
Ground Cover area: 6,329 square feet
FH -13 The Foothill Blvd median from Center Ave to Haven Ave.
Ground Cover area: 6,286 square feet
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 4
Page 319
FH -14 The Foothill Blvd median from Rochester Ave to 600 feet east of Rochester Ave.
Ground Cover area: 1,356 square feet
Site reduced to 5,979 square feet due to median renovation.
FH -15 The Foothill Blvd median from 1,225 feet west of Day Creek Blvd to Day Creek Blvd.
Ground Cover area: 4,905 square feet
FH -16 The Foothill Blvd median from Day Creek Blvd to the 15 freeway.
Ground Cover area: 9,808 square feet
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 4
Page 320
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Landscape Maintenance District No. 3B — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 4
Page 321
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 4
Page 322
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 76,640
Part-time Salaries
21,600
Fringe Benefits
41,110
Subtotal - Personnel
139,350
Operations and Maintenance:
Operations and Maintenance:
Computer Software
500
O & M/General
16,450
O & M/Facilities
11,500
Subtotal - Operations and Maintenance
28,450
Contract Services:
Contract Services/General
694,300
Contract Services/Facilities
210,480
Tree Maintenance
26,210
Subtotal - Contract Services
930,990
Utilities:
Telephone Utilities
-
Water Utilities
120,470
Electric Utilities
44,480
Subtotal - Utilities
164,950
Assessment Administration
6,240
Adm in./General Overhead
39,820
Subtotal - Operations and Maintenance
1,170,450
Capital Outlay:
Capital Project
90,000
Total Expenditures Budget
$ 1,399,800
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 4
Page 322
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 805,860
Anticipated Prior Year Delinquencies Collection 10,700
Subtotal - Taxes 816,560
Other Revenues:
Interest Earnings
Parking Permits
Other Revenue
Subtotal - Other Revenues:
Total Revenues Budget
Contribution to/(Use of) Fund Balance
36,580
240,000
340
276,920
$ 1,093,480
$ (306,320)
Total Gross Estimated Assessments $ 813,996.95
Total District EBU Count 2,884.06
Actual Assessment per EBU - Fiscal Year 2019/20 $ 282.24
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 352.80
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition. The actual assessment amount may be
lower than the maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 2,084,093
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (306,320)
Estimated Reserve Fund Balance, June 30, 2020 $ 1,777,773
Landscape Maintenance District No. 313 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 4
Page 323
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 4
Page 324
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIIID also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 4
Page 325
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. Traffic from parcels not within the District do not use
the internal local street network or paseos except for the express purpose of accessing properties
located within the District, and therefore do not benefit from the improvements. Only parcels which
are within the District and proximate to the improvements and within the District are being
assessed. Accordingly, there is a direct physical and visual nexus between each parcel being
assessed and the improvements to be funded by the assessment that does not exist for parcels
outside of the District boundary and that is particular and distinct from that shared by the public
at large. Under these circumstances, all of the benefits conferred are direct and local in nature,
and provide a benefit to only those parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 4
Page 326
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has remained
the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or
annexations prior to when the language was refined are now being levied differently than they
were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
er
MEAcre
Non -Residential
1.00
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 4
Page 327
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 4
Page 328
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Non -Residential
$352.80
$282.24
2,884.06
2,884.06
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 4
Page 328
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Landscape Maintenance District No. 3B — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 4
Page 329
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessment for the District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
Apn
Actual
Project Name
Total Units/
Acres
Total EBUs
Property Type
Assessment
Total
DRC2016-00726
26.64
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Non -Residential
$282.24
2,884.06
2,884.06
$813,996.95
Totals
14.09
2,884.061
2,884.061
$813,996.95
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
0229-021-60
03/07/18
DRC2016-00726
26.64
26.64
CO/IND
0209-262-25
05/02/18
PM 19683
5.4
5.4
CO/IND
0210-081-43
08/01/18
PM 19823
14.09
14.09
CO/IND
0210-082-94
08/01/18
DRC2016-00670
11.84
11.84
CO/IND
0208-353-07
09/19/18
PM 19851 1
1.97
1.97
CO IND
0229-131-15, 16 & 26
12/19/18
PM 19851 1
11.82
11.82
CO/IND
Landscape Maintenance District No. 3B — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 4
Page 330
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 4-R
(Terra Vista Planned Community)
Page 331
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 4-R
(TERRA VISTA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 332
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 13
ESTIMATE OF COSTS 15
District Budget 15
Definitions of Budget Items 17
METHOD OF ASSESSMENT 18
Overview 18
General Benefit
19
Special Benefit
19
Method of Assessment Spread
20
Cost of Living Inflator
22
ASSESSMENT DIAGRAM
22
ASSESSMENT ROLL AND ANNEXATIONS 24
Assessment Roll 24
Annexations 24
Page 333
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 4-R (Terra Vista Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Fiscal Year
2019/20 Budget
$ 1,062,670
1,523,880
830,000
3,416,550
2,779,600
13,750
2,793,350
95,620
2,888,970
$ (527,580)
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga
Fiscal Year 2019/20
7,069.49
397.15
457.96
1
ATTACHMENT 5
Page 334
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 5
Page 335
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally, describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 5
Page 336
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located north of Foothill Blvd, west of
Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of
Base Line Rd and Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of the paseos, parkways, median islands,
street trees, parks, landscaped sites and appurtenant facilities that are throughout the District.
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is not
limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and
irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement,
steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-
shooting, repair and replacement. Services include personnel, materials, contracting services,
utilities, capital projects and all necessary costs associated with the maintenance, replacement
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 5
Page 337
and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken
Park and West Greenway Park
The street trees within the residential parkways and tree maintenance easements to be
maintained by the District are on the following streets, located within the boundaries of the District:
Amiata Dr
Bastia Ct
Blackhorse Ct
Brandywine PI
Bunker Hill Dr
Cedarbrook PI
Chesterton Dr
Clarisa PI
Corsica Ct
(Country View Dr to
Milliken Ave)
Country View Dr
(Mountain View Dr to
Palacio Ct)
Covington PI
Danbury Dr
Danner Ct
De Anza Dr
Derby PI
Downing Ct
Ellena East & West
(s/o Terra Vista Pkwy to
Fitzpatrick Dr)
Emery PI
Fitzpatrick Dr
Fulbourn Ct
Hinton Ct
Linaro Rd
The breakdown of maintained areas is as follows:
Meyers Dr
Potomac Ct
Radcliff PI
Regent Dr
Rockingham Ct
Saranza PI
Southhampton Ct
Terra Vista Pkwy
(Church St to Brandywine
PI)
Wellington PI
Yorktown Ct
Site # Descriptive Location
TV -1 The monument on the southeast corner of Haven Ave and Base Line Rd. The Base
Line Rd median from Haven Ave to the Deer Creek Channel. The south side of Base
Line from Haven to Deer Creek Channel less from the frontage of the condominium
complex.
Ground Cover area: 22,054 square feet
Hardscape area: 17,752 square feet
TV -2 The Base Line Rd median from Spruce Ave to the Deer Creek Channel. The south side
of Base Line Rd from Deer Creek Channel to Spruce Ave. The west side of Spruce Ave
from Base Line Rd to Terra Vista Pkwy. The north side of Spyglass Dr from Spruce Ave
to Roxbury PI.
Ground Cover area: 18,863 square feet
Turf area: 15,067 square feet
Hardscape area: 12,575 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 5
Page 338
TV -3 The east side of Spruce from 120 feet south of Spyglass Dr to Base Line Rd. The south
side of Base Line Rd from Spruce Ave to 800 feet east of Spruce Ave. The Base Line
Rd median from Spruce Ave to Milliken Ave.
Ground Cover area: 16,670 square feet
Turf area: 14,857 square feet
Hardscape area: 16,567 square feet
TV -4 The south side of Base Line Rd from 800 feet east of Spruce Ave to Milliken Ave. The
cul-de-sac at the north end of Cascade Ct.
Ground Cover area: 16,613 square feet
Turf Cover area: 5,324 square feet
Hardscape area: 7,950 square feet
TV -5 The north side of Terra Vista Pkwy from Belpine PI to 112 feet west of Butterfield PI;
Terra Vista Pkwy median from Spruce Ave to Milliken Ave and the south side of
Terra Vista Pkwy from 164 feet west of Belpine PI to Belpine PI.
Ground Cover area: 19,738 square feet
Turf area: 2,675 square feet
Hardscape area: 13,328 square feet
TV -6 The north side of from Spruce Ave to 175 feet north of Countryside Dr and
Terra Vista Pkwy median from Church St to Spruce Ave.
Ground Cover area: 22,959 square feet
Turf area: 6,195 square feet
Hardscape area: 11,702 square feet
TV -7 The north side of Church St from the west side of Deer Creek Channel to
Terra Vista Pkwy. The west side of Terra Vista Pkwy from Church St to 175 feet north
of Countryside Dr.
Ground Cover area: 9,924 square feet
Turf area: 5,378 square feet
Hardscape area: 6,426 square feet
TV -8 The southeast corner of Church St and Haven Ave; the Church St median from
Haven Ave to Terra Vista Pkwy and the wash end on the Northwest corner of the
Deer Creek Channel and Church St.
Ground Cover area: 25,418 square feet
Hardscape area: 2,306 square feet
Hardscape area: 2,788 square feet
TV -9 The Church St median from Terra Vista Pkwy to Spruce Ave.
Ground Cover area: 7,829 square feet
Hardscape area: 6,605 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 5
Page 339
TV -10 The east side of Valencia Ave from Base Line Rd to the pre-school; the south side of
Augusta Dr from Valencia Ave to Meadowlark PI and the west side of Summerfield PI
from Valencia Ave to Evergreen Dr.
Ground Cover area: 20,818 square feet
Turf area: 18,634 square feet
Hardscape area: 8,666 square feet
TV -11 The paseo at Parkside PI and Clover Ct from Parkside PI to the Deer Creek Channel.
Ground Cover area: 2,795 square feet
Hardscape area: 1,049 square feet
TV -12 The east side of Haven Ave from the pre-school to the Southern Pacific Railroad.
Ground Cover area: 6,170 square feet
Turf area: 2,091 square feet
Hardscape area: 1,060 square feet
TV -13 The east side of Spruce Ave from Elm Ave to Mountain View Dr; the north and south
sides of Norfolk Dr from Spruce Ave to Cardiff PI; the south side of Mountain View Dr
from Spruce Ave to 290 feet east of Belvedere PI and the paseo from Spruce Ave to
Country View Dr.
Ground Cover area: 8,459 square feet
Turf area: 3,355 square feet
Hardscape area: 8,886 square feet
TV -14 The south side of Mountain View Dr from 290 feet east of Belvedere PI to 590 feet east
of Fairhaven PI; the paseo south of Mountain View Dr between Belvedere PI and
Fairhaven PI to Country View Dr and from Country View Dr to West Greenway Corridor.
Ground Cover area: 19,030 square feet
Turf area: 8,430 square feet
Hardscape area: 9,262 square feet
TV -15 The north side of Mountain View Dr from 634 feet west of Biarritz PI to Milliken Ave.
Ground Cover area: 4,571 square feet
Turf area: 4,738 square feet
Hardscape area: 5,104 square feet
TV -16 The West Greenway Corridor from the northeast corner of Elm Ave and Spruce Ave to
West Greenway Corridor.
Ground Cover area: 15,529 square feet
Turf area: 20,884 square feet
Hardscape area: 20,626 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 5
Page 340
TV -17 The west side of Milliken Ave from 585 feet north of Mountain View Dr to Mountain View
Dr.
Ground Cover area: 5,835 square feet
Turf area: 3,564 square feet
Hardscape area: 2,340 square feet
TV -18 The south side of Mountain View Dr from approximately 250 feet west of Claridge PI to
Terra Vista Pkwy. The south side of Terra Vista Pkwy from Mountain View Dr to East
Greenway Corridor. Terra Vista Pkwy from Mountain View Dr to East Greenway
Corridor.
Ground Cover area: 18,316 square feet
Turf area: 5,944 square feet
Hardscape area: 23,800 square feet
TV -19 The Terra Vista Pkwy median from Milliken Ave to Mountain View Dr. The north side of
Terra Vista Pkwy from 68 feet north of Addison Rd to Mountain View Dr. The west side
of Mountain View Dr from Grapevine St to Terra Vista Pkwy.
Ground Cover area: 20,306 square feet
Turf area: 3,886 square feet
Hardscape area: 11,478 square feet
TV -20 The Church St median from Milliken Ave to 675 feet east of Milliken Ave.
Ground Cover area: 2,860 square feet
Hardscape area: 2,112 square feet
TV -21 The Church St median from Milliken Ave to Spruce Ave.
Ground Cover area: 16,811 square feet
Turf area: 335 square feet
Hardscape area: 14,880 square feet
TV -22 The Milliken Ave median from Mountain View Dr to Foothill Blvd.
Ground Cover area: 16,436 square feet
Hardscape area: 16,267 square feet
TV -23 The Milliken Ave underpass from West Greenway Park to Milliken Park.
Ground Cover area:
Turf area:
Hardscape area:
19,271 square feet
22,139 square feet
18,119 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 5
Page 341
TV -24 The east side of Haven Ave from 145 feet south of Creekbridge St to 600 feet north of
Creekbridge St; the north side of Creekbridge St from Brookside Rd to Haven Ave and
the paseo from Creekbridge St and Brookside Rd to the Deer Creek Channel.
Ground Cover area: 5,851 square feet
Turf area: 9,965 square feet
Hardscape area: 4,351 square feet
TV -25 The east side of Haven Ave form 145 feet south of Creekbridge St to 410 feet south of
Creekbridge St.
Ground Cover area: 3,319 square feet
Turf area: 1,677 square feet
Hardscape area: 1,779 square feet
TV -26 The paseo at Plymouth Way south of Essex PI from Plymouth Way to the Deer Creek
Channel.
Ground Cover area: 1,956 square feet
Hardscape area: 2,385 square feet
TV -27 The paseo from Terra Vista Pkwy to Windsong PI and from Windsong PI to
Plymouth Way.
Ground Cover area: 2,270 square feet
Turf area: 2,731 square feet
Hardscape area: 3,332 square feet
TV -28 The paseo on the north side of 7552 Hardy Ave.
Ground Cover area: 630 square feet
Turf area: 733 square feet
Hardscape area: 432 square feet
TV -29 The East Greenway Corridor from Milliken Park to Terra Vista Pkwy, including the turf
area at the entrance to Tract 16157.
Ground Cover area: 17,780 square feet
Turf area: 52,403 square feet
Hardscape area: 29,888 square feet
TV -30 The Milliken Ave Median from Mountain View Dr to Base Line Rd.
Ground Cover area: 11,890 square feet
Hardscape area: 10,260 square feet
TV -31 The paseo from Elm Ave to West Greenway Park.
Ground Cover area: 4,770 square feet
Hardscape area: 8,900 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 5
Page 342
TV -32 The Greenwich PI paseo from Greenwich PI to Muirfield Dr.
Ground Cover area: 1,323 square feet
Hardscape area: 1,456 square feet
TV -33 The south side of Mountain View Dr from 430 feet west of Country View Dr to
Country View Dr.
Ground Cover area: 3,434 square feet
Turf area: 1,853 square feet
Hardscape area: 1,720 square feet
TV -34 The south side of Terra Vista Pkwy from 390 feet west of Belpine PI to Belpine PI.
Ground Cover area: 1,342 square feet
Turf area: 1,887 square feet
Hardscape area: 1,612 square feet
TV -35 The Trail Northeast of Ruth Musser School from Terra Vista Pkwy to Spruce Ave.
Ground Cover area: 9,285 square feet
Hardscape area: 5,148 square feet
TV -36 The east side of Country View Dr from Corsica Ct to Mountain View Dr. The south side
of Mountain View Dr from Country View Dr to Milliken Ave. The west side of Milliken
Ave from Mountain View Dr to the West Greenway Corridor.
Ground Cover area: 9,141 square feet
Turf area: 5,895 square feet
Hardscape area: 6,058 square feet
TV -37 The north side of Meyers Dr from Emery PI to Elm Ave.
Ground Cover area: 5,860 square feet
Turf area: 5,300 square feet
Hardscape area: 1,283 square feet
TV -38 The Church St median from Rochester Ave to Terra Vista Pkwy median from
Church St to 853 feet north of Church St.
Ground Cover area: 8,510 square feet
Hardscape area: 5,640 square feet
TV -39 The north side of Mountain View Dr form 250 feet east of Milliken Ave to Milliken Ave.
The east side of Milliken Ave from Mountain View Dr to Terra Vista Pkwy.
Ground Cover area: 16,751 square feet
Hardscape area: 15,716 square feet
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 5
Page 343
TV -40 The south side of Terra Vista Pkwy from Milliken Ave to Mountain View Dr.
Ground Cover area: 11,630 square feet
Hardscape area: 19,738 square feet
TV -41 The paseo east of Milliken Ave from Terra Vista Pkwy south to Mountain View Dr.
Ground Cover area: 4,081 square feet
Hardscape area: 9,640 square feet
TV -42 The north side of Mountain View Dr from Terra Vista Pkwy to 250 feet east of
Milliken Ave.
Ground Cover area:
10,994 square feet
Hardscape area:
14,777 square feet
TV -43 Church St median and
parkway from Malaga Dr to Terra Vista Pkwy.
Ground Cover area:
7,506 square feet
Hardscape area:
3,955 square feet
TV -44 The south side of Church St from Terra Vista Pkwy to Rochester Ave.
Ground Cover area:
10,400 square feet
Hardscape area:
7,606 square feet
TV -45
TV -46
The west side of Rochester Ave from Church St to Malaga Dr.
Ground cover area: 20,693 square feet
Hardscape area: 12,450 square feet
The north side of Malaga Dr from Church St to Rochester Ave.
Ground Cover area: 19,843 square feet
Hardscape area: 18,000 square feet
TV -47 The east side of Terra Vista Pkwy from Church St to Brandywine PI. The paseo from
Brandywine PI to Bunker Hill Dr. The east side of Radcliff PI from Bunker Hill Dr to
Malaga Dr.
Ground Cover area: 17,838 square feet
Hardscape area: 9,023 square feet
TV -48 The Church St median from 750 feet east of Milliken Ave to Malaga Dr.
Ground Cover area: 5,554 square feet
Hardscape area: 9,698 square feet
FH -1 The Foothill Blvd median from Spruce Ave to Haven Ave.
Ground Cover area: 4,571 square feet
This median contains 9,142 square feet of landscape with 4,571 square feet maintained
by LMD 4-R with the remainder maintained by LMD 3B.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 5
Page 344
FH -2 The Foothill Blvd median from Spruce Ave to Milliken Ave.
Ground Cover area: 7,940 square feet
This median contains 15,880 square feet of landscape with 7,940 square feet
maintained by LIVID 4-R with the remainder maintained by LIVID 3B.
FH -5 The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr.
Ground Cover area: 800 square feet
This median contains 1,600 square feet of landscape with 800 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 3B.
FH -6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave.
Ground Cover area: 800 square feet
This median contains 1,600; square feet of landscape with 800 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 3B.
H-5 The Haven Ave median from Foothill Blvd to Church St.
Ground Cover area: 11,502 square feet
This median contains 23,004 square feet of landscape with 11,502 square feet
maintained by LIVID 4-R with the remainder maintained by LMD 3B.
H-6 Haven Ave median from Church St to Base Line Rd.
Ground Cover area: 9,615 square feet
Converted 8,708 sq. ft. of turf to ground cover effective April 1, 2013. Area listed is the
50% maintained by the District. An equal amount is maintained by the City's General
Fund.
H-7 The Haven Ave median from Base Line Rd to Southern Pacific railroad tracks.
Ground Cover area: 3,130 square feet
Converted 3,992 sq. ft. of turf to ground cover effective April 1, 2013. Removed 3,692
sq. ft. of ground cover for turn pocket expansion. Area listed is the 50% maintained by
the District. An equal amount is maintained by the City's General Fund.
VG -14 The Base Line Rd median from Milliken Ave to Ellena East.
Ground Cover area: 9,169 square feet
This median contains 18,338 square feet of landscape with 9,169 square feet
maintained by LIVID 4-R with the remainder maintained by LIVID 2.
VG -15 The Base Line Rd Median from Rochester Ave to Ellena East.
Ground Cover area: 3,960 square feet
This median contains 7,920 square feet of landscape with 3,960 square feet maintained
by LIVID 4-R with the remainder maintained by LIVID 2.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 5
Page 345
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 5
Page 346
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Fiscal Year 2019/20 ATTACHMENT 5
Page 347
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Landscape Maintenance District No. 4-R —City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 5
Page 347
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Capital Expenditures:
Captial Outlay -Improv Other Thank Bldg 430,000
Captial Project 400,000
Subtotal - Capital Expenditures 830,000
Total Expenditures Budget $ 3,416,550
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 5
Page 348
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 678,970
Overtime Salaries
1,050
Part-time Salaries
47,280
Fringe Benefits
335,370
Subtotal - Personnel
1,062,670
Operations and Maintenance:
Operations and Maintenance:
O & M/General
99,750
Vehicle Operations and Maintenance
6,000
Emergency Equipment and Vehicle Rental
1,700
Emergency Operations & Maintenance
3,750
Subtotal - Operations and Maintenance
111,200
Contract Services:
Contract Services/General
664,110
Tree Maintenance
74,970
Subtotal - Contract Services
739,080
Utilities:
Water Utilities
382,810
Electric Utilities
33,940
Subtotal - Utilities
416,750
Assessment Administration
20,980
Adm in./General Overhead
235,870
Subtotal - Operations and Maintenance
1,523,880
Capital Expenditures:
Captial Outlay -Improv Other Thank Bldg 430,000
Captial Project 400,000
Subtotal - Capital Expenditures 830,000
Total Expenditures Budget $ 3,416,550
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 5
Page 348
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 2,779,600
Anticipated Prior Year Delinquencies Collection 13,750
Subtotal - Taxes 2,793,350
Other Revenues:
Interest Earnings
Park Maintenance Fees
Sports Field User Group Rentals
Subtotal - Other Revenues:
93,040
2,080
500
95,620
Total Revenues Budget $ 2,888,970
Contribution to/(Use of) Fund Balance $ (527,580)
Total Gross Estimated Assessments $ 2,807,670.66
Total District EBU Count 7,069.49
Actual Assessment per EBU - Fiscal Year 2019/20 $ 397.15
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 457.96
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the property owners on December 2,
2009, voted in favor of a Prop 218 assessment ballot increase with an allowable annual increase
by the lesser of 3.5% or the percentage change in the year ending February preceding the start
of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI -U) and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City will
review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with Proposition
218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 6,043,133
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (527,580)
Estimated Reserve Fund Balance, June 30, 2020 $ 5,515,553
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 5
Page 349
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 5
Page 350
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement."
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 5
Page 351
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In addition to the special benefits received by parcels within the District, there are incidental
general benefits that are conferred on parcels outside the boundaries of the District which include:
• the control of dust and insect infestations, and
• the visual enhancement of the area to persons or vehicles that may travel through
the District.
However, it has been determined that these benefits are incidental and do not provide a direct
benefit to parcels outside of the District that are not being assessed. Any incidental benefit
received by parcels outside of the District is further offset by the incidental benefit received by
parcels within the District from the maintenance of landscaping improvements by the other
assessment districts within the City.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 5
Page 352
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined. On December 2, 2009, Proposition 218 assessment
ballot increase was approved by the property owners in this District. Therefore, all parcels
included in the District boundary, are being levied in accordance with Article XIII D and Proposition
218.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment since there is a total of 2,651 single family parcels within the District
which represents 69.1 percent of the total assessable parcels within the District.
A method has been developed to convert other land uses to EBUs based on an assessment
formula that equates to the property's specific development status, type of development (land -
use), and size of the property, as compared to a single family residential parcel. Other residential
land uses are assigned Equivalent Dwelling Units (EDU) in proportion to the number of trips
generated and average number of occupants per dwelling unit in comparison to the typical single-
family parcel. Based upon the trip generation data from the ITE Trip Generation Report, San
Diego Association of Governments' Guide to Vehicular Traffic Generation Rates which have been
adopted by San Bernardino County Transpiration Authority (formerly known as San Bernardino
Associated Governments) and the most recent census data for the City of Rancho Cucamonga,
condominiums are assigned 0.8 EDU's since the number of residents and number of trips
generated per dwelling unit are 80 percent of the typical single family residence. Multi -family
residential units are assigned 0.70 EDU's per dwelling unit since the number of residents and
number of trips generated per multifamily residential unit are 70 percent of the typical single family
residential unit. This reduction is further supported by virtue of the fact that both condominium
developments and multi -family residential development have a higher level of landscaping that
reduce the benefit received by these parcels from District maintained landscaping.
EBU's are assigned to Commercial and Industrial parcels based upon the number of trips
generated as well. The ITE Trip Generation Report shows that non-residential uses similar to
those found in the District generate from 30 to 400 plus trips per day based upon the specific land
use. An average trip generation rate of 135 trips per day was used since the non-residential uses
within the district are generally those that result in fewer trips per day per acre, when compared
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 20
Fiscal Year 2019/20 ATTACHMENT 5
Page 353
to more intense non-residential uses such as community shopping centers which can generate in
excess of 500 trips per day.
Based upon an average density of approximately 9 single family residential units per acre and a
trip generation rate of 10 trips per day for a typical single family residential unit, the trip generation
rate for commercial and industrial parcels is approximately 1.5 times that of an acre developed
for single family residential use based upon an average of 135 trips per acre for non-residential
uses. The trips generated by non-residential uses has been reduced by approximately 40 percent
to account for the number of "pass -by" trips which are those trips which stop at non-residential
parcels enroute to/from residential parcels. This reduces the trips generated per acre from 135
to 81. Since non-residential parcels do not receive a significant special benefit from the park
facilities maintained by the District, the number of trips generated per acre has been further
reduced in proportion to the ratio of expenditures for landscape maintenance versus park
maintenance within the District, which has been estimated by the City to be 60% parks and 40%
landscaping. Therefore, commercial and industrial parcels have been assigned a value of 3.25
EBU's per acre to represent the special benefit received by those parcels relative to the typical
single family residential parcel.
Vacant parcels are assigned an EBU value of 0.25 per acre because they receive a lesser benefit
from the improvements until such time as development occurs. Publicly owned school parcels
are also assigned an EBU value of 0.25 per acre in recognition of the limited benefit they receive
from the improvements maintained by the District and the benefit conferred upon other parcels
within the District by the open space and landscaping maintained by the School District on their
parcels which might be used by properties within the District under joint use agreements between
the School District and the City.
The following table provides the weighting factors applied to various land -use types, as assigned
by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Benefit Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Condominium
0.80
Unit
Multi -Family Residential
0.70
Unit
Commercial/Industrial
3.25
Acre
Vacant (incl. all undevelped property)
0.25
Acre
Schools
0.25
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 21
Fiscal Year 2019/20 ATTACHMENT 5
Page 354
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres
Total EBUs
Single Family Residential
$457.96
$397.15
2,652.00
2,652.00
Condominium
457.96
397.15
1,441.00
1,152.80
Multi -Family Residential
457.96
397.15
3,809.00
2,666.30
Commercial/Industrial
457.96
397.15
176.41
573.33
Vacant (incl. all undevelped property)
457.96
397.15
64.85
16.21
Schools
457.96
397.15
35.41
8.85
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning Fiscal Year 2010/11, the maximum allowable assessment amount may
be increased by the lesser of 3.5% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment
cannot exceed the actual costs to operate the District in any given year. If operating costs are
such that the maximum assessment amount is not needed, the City would levy only what is
needed for that year.
The actual assessment rate for Fiscal Year 2019/20 will remain at $397.15 per single family
residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 22
Fiscal Year 2019/20 ATTACHMENT 5
Page 355
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Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 23
Fiscal Year 2019/20 ATTACHMENT 5
Page 356
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$397.15
2,652.00
2,652.00
$1,053,241.80
Condominium
397.15
1,441.00
1,152.80
457,834.52
Multi -Family Residential
397.15
3,809.00
2,666.30
1,058,940.09
Commercial/Industrial
397.15
176.41
573.33
227,699.44
Vacant (incl. all undevelped property)
397.15
64.85
16.21
6,438.96
Schools
1 397.15
35.41
8.85
3,515.85
Totals
1
8,178.67
7,069.49
$2,807,670.66
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 4-R — City of Rancho Cucamonga 24
Fiscal Year 2019/20 ATTACHMENT 5
Page 357
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 5
(Andover)
Page 358
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 5
(ANDOVER)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 359
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
General Benefit 11
Special Benefit 11
Method of Assessment Spread 12
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 360
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 5 (Andover) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 5 — City of Rancho Cucamonga
Fiscal Year 2019/20
Fiscal Year
2019/20 Budget
$
3,840
5,830
9,670
2,470
550
3,020
$
(6,650)
44.00
$
56.65
$
113.29
1
ATTACHMENT 6
Page 361
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 6
Page 362
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 6
Page 363
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City bounded by Hermosa Ave on the west,
26th St on the south, the parcels north of and along Bedford Dr and the parcels west of and along
Andover PI.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is not
limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and
irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement,
steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-
shooting, repair and replacement. Services include personnel, materials, contracting services,
utilities, capital projects and all necessary costs associated with the maintenance, replacement
and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 6
Page 364
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Andover Tot Lot.
Site # Descriptive Location
1-1-5 The Andover PI playground on the southwest corner of Andover PI and Bedford Dr.
Ground Cover area:
Turf area:
Hardscape area:
1,506 square feet
1,070 square feet
640 square feet
Andover and landscaping are maintained by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 6
Page 365
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 6
Page 366
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 6
Page 367
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 1,910
Part-time Salaries
840
Fringe Benefits
1,090
Subtotal - Personnel
3,840
Operations and Maintenance:
Operations and Maintenance:
O & M/General
1,300
Vehicle Operations and Maintenance
70
Subtotal - Operations and Maintenance
1,370
Contract Services:
Contract Services/General
1,580
Utilities:
Water Utilities
800
Electric Utilities
490
Subtotal - Utilities
1,290
Assessment Administration
240
Adm in./General Overhead
1,350
Subtotal - Operations and Maintenance
5,830
Total Expenditures Budget
$ 9,670
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 6
Page 367
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 2,470
Other Revenues:
Interest Earnings 550
Total Revenues Budget $ 3,020
Contribution to/(Use of) Fund Balance $ (6,650)
Total Gross Estimated Assessments $ 2,492.60
Total District EBU Count 44.00
Actual Assessment per EBU - Fiscal Year 2019/20 $ 56.65
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 113.29
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District
annexations. Each year, prior to the assessments being placed on the tax roll, the City will review
the budget and determine the amount needed to maintain the improvements for the upcoming
fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance,
available fund balance and maximum allowable assessment with the goal of maintaining the
improvements in a satisfactory and healthy condition.
The actual assessment amount may be lower than the maximum allowable assessment; however,
it may not exceed the maximum unless the increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 28,637
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (6,650)
Estimated Reserve Fund Balance, June 30, 2020 $ 21,987
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 6
Page 368
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 6
Page 369
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 6
Page 370
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the Andover Tot Lot at Andover and Bedford and
include landscaping (includes ground cover only) and appurtenant facilities that are located
throughout the District and were installed to create a common landscape theme and
neighborhood identity for parcels within the District. The improvements are situated within the
public rights-of-way of the internal local street network within the District which provides ingress
and egress for parcels within the District to access the City's system of arterial streets. City
residents and traffic from parcels not within the District do not use the internal local street network
or paseos except for the express purpose of accessing properties located within the District, and
therefore do not benefit from the improvements. Only parcels which are within the District and
proximate to the improvements and within the District are being assessed. Accordingly, there is
a direct physical and visual nexus between each parcel being assessed and the improvements to
be funded by the assessment that does not exist for parcels outside of the District boundary and
that is particular and distinct from that shared by the public at large. Under these circumstances,
all of the benefits conferred are direct and local in nature, and provide a benefit to only those
parcels located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 6
Page 371
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined. On December 2, 2009 Proposition 218 assessment
ballot increase was approved by the property owners in this district. Therefore, all parcels included
in the District boundary, are being levied in accordance with Article XIII D and Proposition 218.
A single-family home equals one EBU. The following table provides the weighting factors applied
to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 6
Page 372
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
The Fiscal Year 2019/20 actual assessment rate will remain at $56.65 per Single Family
Residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 6
Page 373
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$113.29
$56.65
44.00
44.00
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
The Fiscal Year 2019/20 actual assessment rate will remain at $56.65 per Single Family
Residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 6
Page 373
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Landscape Maintenance District No. 5 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 6
Page 374
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessment for the District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 6
Page 375
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$56.65
44.00
44.00
$2,492.60
Totals
44.001
44.00
$2,492.60
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 6
Page 375
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 6-R
(Caryn Planned Community)
Page 376
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 6-R
(CARYN PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 377
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 9
ESTIMATE OF COSTS 11
District Budget 11
Definitions of Budget Items 13
METHOD OF ASSESSMENT 14
Overview 14
General Benefit
15
Special Benefit
15
Method of Assessment Spread
16
Cost of Living Inflator
17
ASSESSMENT DIAGRAM
18
ASSESSMENT ROLL AND ANNEXATIONS 20
Assessment Roll 20
Annexations 20
Page 378
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 6-R (Caryn Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 19,590
Operations and Maintenance 609,600
Total Expenditures Budget 629,190
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 519,920
Anticipated Prior Year Delinquencies Collection 3,850
Subtotal - Taxes 523,770
Other Revenues 9,430
Transfer In 41,090
Total Revenues Budget 574,290
Contribution to/(Use of) Fund Balance $ (54,900)
Total District EBU Count 1,196.98
Actual Assessment per EBU $ 438.75
Maximum Allowable Assement per EBU $ 438.75
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 7
Page 379
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 7
Page 380
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 7
Page 381
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga. The boundaries of the District are
generally described as that area located north of the 210 Freeway, south of Banyan St, west of
Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The
boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 &
13858 west of Milliken Ave. Zone 1 is the area generally located west of Rochester Ave and east
of Milliken Ave. Zone 2 is the area generally located east of Rochester Ave and west of Milliken
Ave.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
replacement. Services include personnel, materials, contracting services, utilities, capital projects
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 7
Page 382
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Site # Descriptive Location
CC -1 The southside of Banyan St from 1290 feet west of Milliken Ave to Milliken Ave. The
west side of Milliken Ave median from Banyan St to 292 south of Vintage Dr.
Ground Cover area: 96,892 square feet
Turf area: 17,945 square feet
Hardscape area: 13,944 square feet
CC -3 The paseo on the west side of Morning PI from Morning PI to Deer Creek Channel.
Ground Cover area: 2,801 square feet
Turf area: 124 square feet
Hardscape area: 4,609 square feet
CC -4 The west side of Morning PI, from Banyan St to Starview PI. The north side of
Starview PI, from Morning PI to Starview PI.
Ground Cover area: 14,273 square feet
Turf Cover area: 5,513 square feet
Hardscape area: 5,000 square feet
CC -5 Silver Sun Ln paseo from the end of Silver Sun Ln cul-de-sac to Deer Creek Channel.
Ground Cover area:
Turf area:
Hardscape area:
25,890 square feet
12,084 square feet
1,350 square feet
CC -6 The east and west side of Netherlands View Loop from Vintage Dr to Vintage Dr. The
Netherlands View Loop paseo from Netherlands View Loop to Mt Sterling Ct.
Ground Cover area: 88,902 square feet
Turf area: 676 square feet
Hardscape area: 23,650 square feet
CC -7 The east and west side of Hillview Loop from Mt Rainier Ct to Kettle Peak PI
Ground Cover area:
Turf area:
Hardscape area:
14,930 square feet
6,318 square feet
12,236 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 7
Page 383
CC -8 The paseo from Hillview Loop to Vintage Dr.
Ground Cover area: 42,107 square feet
Hardscape area: 22,752 square feet
Hardscape area: 4,089 square feet
CC -9 The south side of Vintage Dr from 250 feet west of Hillview Loop to Hillview Loop. The
west side of Hillview Loop from Vintage Dr to Kettle Peak PI. The west side of
Kettle Peak PI from Hillview Loop to Donner Pass Ct. The east side of Hillview Loop
from Kettle Peak PI to Tioga Peak Ct.
Ground Cover area: 47,334 square feet
Turf area: 4,954 square feet
Hardscape area: 9,088 square feet
CC -10 The east side of Terrace View Loop from Vintage Dr to Butler Peak PI. The west side
of Terrace View Loop from Rainbow Falls Ct to Vintage Dr.
Ground Cover area: 24,603 square feet
Hardscape area: 10,760 square feet
CC -11 The paseo from Caryn School to Banyan St. The south side of Banyan St from the
paseo to Rochester Ave. The east and west side of Mt Baldy PI from Banyan St to
Sierra Crest View Loop. The north side of Sierra Crest View Loop from Hilltop Ct to
Woodland Ct.
Ground Cover area: 47,507 square feet
Turf area: 7,810 square feet
Hardscape area: 7,825 square feet
CC -12 The separation paseo from Vintage Dr to Pinnacle Peak Ct.
Ground Cover area: 50,325 square feet
Turf area: 15,021 square feet
Hardscape area: 7,675 square feet
CC -13 The east side of Hillview Loop from Tioga Peak Ct to Vintage Dr. The south side of
Vintage Dr from Hillview Loop to Terrace View Loop. The north side of Vintage Dr from
Hillview Loop to Caryn School. The east side of Terrace View Loop from Vintage Dr to
Mt San Antonio Ct.
Ground Cover area: 26,162 square feet
Turf area: 4,508 square feet
Hardscape area: 12,928 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 7
Page 384
CC -14 The east side of Sierra Crest View Loop from Mt Waverly Ct to Vintage Dr. The north
side of Vintage Dr from Sierra Crest View Loop to Sierra Crest View Loop. The east
and west side of Sierra Crest View Loop from Vintage Dr to Mt Wilson Ct. The south
side of Vintage Dr from Netherlands View Loop to 330 feet west of Netherlands
View Loop.
Ground Cover area: 73,250 square feet
Turf area: 16,525 square feet
Hardscape area: 9,885 square feet
CC -15 The south side of Sierra Crest View Loop from Mt Waverly Ct to Mt Cambridge Ct. The
north side of Sierra Crest View Loop from Mt Cambridge Ct to Woodland Ct. The north
side of Sierra Crest View Loop from Hilltop Ct to Caryn School. The Sierra Crest
View Loop paseo from Sierra Crest View Loop to Mt Sherman Ct.
Ground Cover area: 70,990 square feet
Turf area: 7,699 square feet
Hardscape area: 20,055 square feet
CC -16 The south side of Vintage Dr from Netherlands View Loop to Rochester Ave. The north
side of Vintage Dr from Rochester Ave to Sierra Crest View Loop. The east and west
side of Sierra Crest View Loop from Mt Wilson Ct to Mt Cambridge Ct. The Netherlands
View Loop Paseo from Vintage Dr to Mt Sterling Ct.
Ground Cover area: 77,202 square feet
Turf area: 3,954 square feet
Hardscape area: 18,195 square feet
CC -17 The east side of Milliken Ave from Vintage Dr to Banyan St.
Ground Cover area:
Turf area:
Hardscape area:
13,740 square feet
9,088 square feet
6,460 square feet
CC -18 The north side of Vintage Dr from Milliken Ave to Hillview Loop. The south side of
Vintage Dr from 104 feet west of Hillview Loop to Milliken Ave.
Ground Cover area: 32,287 square feet
Turf area: 3,889 square feet
Hardscape area: 11,188 square feet
CC -19 The Terrace View Loop paseo from Vintage Dr to Terrace View Loop.
Ground Cover area: 17,469 square feet
Turf area: 15,617 square feet
Hardscape area: 2,736 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 7
Page 385
CC -20 The east side of Terrace View Loop from Mt San Antonio Ct to EI Capitan Ct. The west
side of Terrace View Loop from Butler Peak PI to Mt San Antonio Ct.
Ground Cover area: 20,627 square feet
Hardscape area: 20,017 square feet
Hardscape area: 7,888 square feet
CC -21 The west side of Rochester Ave from Banyan St to 317 feet south of Vintage Dr.
Ground Cover area: 31,292 square feet
CC -22 The south side of Vintage Dr from Terrace View Loop to Sierra Crest View Loop. The
east and west side of Hillview Loop from Vintage Dr to Mt Rainier Ct.
Ground Cover area: 11,609 square feet
Turf area: 3,763 square feet
Hardscape area: 6,524 square feet
CC -23 The south side of Banyan St from Milliken Ave to Butler Peak PI. The west side of
Butler Peak PI from Banyan St to Terrace View Loop. The north side of Terrace View
Loop from Butler Peak PI to Rainbow Falls Ct.
Ground Cover area: 12,132 square feet
Hardscape area: 528 square feet
CC -24 The north side of Terrace View Loop from EI Capitan Ct to Butler Peak PI. The east
side of Butler Peak PI from Terrace View Loop to Banyan St. The south side of
Banyan St from Butler Peak PI to 990 feet east of Butler Peak PI.
Ground Cover area: 14,452 square feet
Hardscape area: 1,600 square feet
CC -26 The east side of Rochester Ave from 210 freeway to Vintage Dr. The north and south
side of Vintage Dr from Rochester Ave to Thunder Mountain Ave. The west side of
Rochester Ave from 317 feet south of Vintage Dr to the 210 freeway.
Ground Cover area: 35,037 square feet
Hardscape area: 19,779 square feet
CC -27 The Milliken Ave median and the west side of Milliken Ave from 292 feet south of
Vintage Dr to 210 freeway.
Ground Cover area: 13,365 square feet
Hardscape area: 12,300 square feet
CC -28 The east side of Milliken Ave from Vintage Dr to the 210 freeway right-of-way.
Ground Cover area: 17,724 square feet
Cobble area: 2,387 square feet
Hardscape area: 5,810 square feet
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 7
Page 386
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 7
Page 387
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Fiscal Year 2019/20 ATTACHMENT 7
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Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 7
Page 388
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 7
Page 389
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 13,230
Fringe Benefits
6,360
Subtotal - Personnel
19,590
Operations and Maintenance:
Operations and Maintenance:
O & M/General
11,900
Emergency Equipment and Vehicle Rental
200
Subtotal - Operations and Maintenance
12,100
Contract Services:
Contract Services/General
330,830
Tree Maintenance
34,850
Subtotal - Contract Services
365,680
Utilities:
Water Utilities
182,300
Electric Utilities
7,330
Subtotal - Utilities
189,630
Assessment Administration
6,680
Adm in./General Overhead
35,510
Subtotal - Operations and Maintenance
609,600
Total Expenditures Budget
$ 629,190
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 7
Page 389
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 519,920
Anticipated Prior Year Delinquencies Collection 3,850
Subtotal - Taxes 523,770
Other Revenues:
Interest Earnings 9,430
Transfer In:
Transfer In - General Fund 41,090
Total Revenues Budget $ 574,290
Contribution to/(Use of) Fund Balance $ (54,900)
Total Gross Estimated Assessments $ 525,170.91
Total District EBU Count 1,196.98
Actual Assessment per EBU - Fiscal Year 2019/20 $ 438.75
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 438.75
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the property owners on
September 1, 2010, voted in favor of a Proposition 218 assessment ballot increase with an
allowable annual increase by the lesser of 3.0% or the percentage change in the year ending
February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban
Consumers (CPI -U) and subsequent District annexations. Each year, prior to the assessments
being placed on the tax roll, the City will review the budget and determine the amount needed to
maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be
based on the estimated costs of maintenance, available fund balance and maximum allowable
assessment with the goal of maintaining the improvements in a satisfactory and healthy condition.
The actual assessment amount may be lower than the maximum allowable assessment; however,
it may not exceed the maximum unless the increase is approved by the property owners in
accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 543,863
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (54,900)
Estimated Reserve Fund Balance, June 30, 2020 $ 488,963
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 7
Page 390
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 7
Page 391
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 7
Page 392
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements and
within the District are being assessed. Accordingly, there is a direct physical and visual nexus
between each parcel being assessed and the improvements to be funded by the assessment that
does not exist for parcels outside of the District boundary and that is particular and distinct from
that shared by the public at large. Under these circumstances, all of the benefits conferred are
direct and local in nature, and provide a benefit to only those parcels located within the boundaries
of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 7
Page 393
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home.
Vacant parcels are assigned an EBU value of 0.25 EBU's per acre because they receive a lesser
benefit from the improvements until such time as development occurs. Publicly owned school
parcels are also assigned an EBU value of 0.25 EBU's per acre in recognition of the limited benefit
they receive from the improvements which are provided for the use and benefit of the residential
units within the District, and the benefit conferred upon other parcels within the District by the
open space and landscaping maintained by the School District on their parcels which might be
used by properties within the District under joint use agreements between the School District and
the City.
There are two benefit zones within the District: Zone 1 and Zone 2. Parcels in Zone 2 are assigned
0.75 EBU per dwelling unit due to the reduction in special benefit they receive as a result of their
location relative to the majority of the improvements maintained by the District. Zone 2 parcels
are on the far east and west side of the District. Therefore, parcels within Zone 2 do not receive
the same special benefit from the improvements due to their proximity, as parcels within Zone 1
which are assigned 1.00 EBU per dwelling unit and are generally located adjacent to or in close
proximity to the improvements. The following table provides the weighting factors applied to
various land -use types, as assigned by County use code, to determine each parcel's EBU
assignment.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 7
Page 394
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential - Zone 1
1.00
Parcel
Single Family Residential - Zone 2
0.75
Parcel
School
0.25
Acre
Undeveloped
0.25
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Property Type (County Use Code)
Maximum
Allowable
Assessment
Rate per EBU
Actual
Asessment Rate
per EBU
Total
Units/Acres
Total EBUs
Single Family Residential - Zone 1
$438.75
$438.75
963.00
963.00
Single Family Residential - Zone 2
$438.75
$438.75
310.00
232.50
School
$438.75
$438.75
5.35
1.34
Undeveloped
$438.75
$438.75
0.54
0.14
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning Fiscal Year 2011/12, the maximum allowable assessment amount may
be increased by the lesser of 3.0% or the percentage change in the year ending February
preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area. If for any
reason the percentage change is negative the maximum allowable assessment would not be
decreased by reason of such negative percentage change and would remain at the amount as
computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment
cannot exceed the actual costs to operate the District in any given year. If operating costs are
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 7
Page 395
such that the maximum assessment amount is not needed, the City would levy only what is
needed for that year.
The actual assessment rate for Fiscal Year 2019/20 will increase from $425.97 to $438.75 per
single-family residence zone 1 and from $319.48 to $329.06 per single family residence zone 2,
a CPI increase of 3.0% as compared to Fiscal Year 2018/19.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 7
Page 396
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Fiscal Year 2019/20 ATTACHMENT 7
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Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 7
Page 397
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential - Zone 1
$438.75
963.00
963.00
$422,516.25
Single Family Residential - Zone 2
$438.75
310.00
232.50
$102,008.60
School
$438.75
5.35
1.34
$586.84
Undeveloped
$438.75
0.54
0.14
$59.22
Totals
1 1,278.89
1,196.98
$525,170.91
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 6-R — City of Rancho Cucamonga 20
Fiscal Year 2019/20 ATTACHMENT 7
Page 398
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 7
(North Etiwanda)
Page 399
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 7
(NORTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 400
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 11
ESTIMATE OF COSTS 13
District Budget 13
Definitions of Budget Items 15
METHOD OF ASSESSMENT 16
Overview 16
General Benefit 17
Special Benefit 17
Method of Assessment Spread 18
ASSESSMENT DIAGRAM 19
ASSESSMENT ROLL AND ANNEXATIONS 21
Assessment Roll 21
Annexations 21
Page 401
ENGINEER'S LETTER
WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 7 (North Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District showing the area and properties proposed to be
assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 208,610
Operations and Maintenance 1,043,590
Total Expenditures Budget 1,252,200
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 937,780
Anticipated Prior Year Delinquencies Collection 11,860
Subtotal - Taxes 949,640
Other Revenues 50,290
Total Revenues Budget 999,930
Contribution to/(Use of) Fund Balance $ (252,270)
Total District EBU Count 3,085.00
Actual Assessment per EBU $ 307.05
Maximum Allowable Assement per EBU $ 307.05
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 8
Page 402
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 8
Page 403
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include, but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 8
Page 404
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as North Etiwanda, which is
generally bounded by the 210 Freeway on the south, 1-15 Freeway on the west, and City limits
on the north and east. Typically, parcels have been annexed to the District as they have been
developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of the paseos, parkways, median islands,
street trees, parks, landscaped sites and appurtenant facilities that are throughout the District.
These improvements are located within the street right-of-ways and dedicated public easements
which are within the boundaries of the District. The landscaping maintenance includes, but is
not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris,
and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated
improvements and facilities, such as community trails, fencing and irrigation systems, includes
but is not limited to, grading and replacement of trail surfacing, trail fence repair and
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 8
Page 405
replacement, steel fence painting, repair and replacement, and irrigation systems control,
adjustment, trouble -shooting, repair and replacement. Services include personnel, materials,
contracting services, utilities, capital projects and all necessary costs associated with the
maintenance, replacement and repair required to keep the improvements in a healthy, vigorous
and satisfactory condition. In addition, it is the City's intention to continue to use cost effective
materials, including the future ability to replace landscaping with drought resistant or low water
use plants, in order to lower expenses of the District. The breakdown of maintained areas is as
follows:
Parks: Etiwanda Creek Park.
Site # Descriptive Location
EN -1 The north side of Wilson Ave from San Sevaine Rd to Ridgeline PI. The east side of
Ridgeline PI from Wilson Ave to Arcadia Way.
Ground Cover area: 27,325 square feet
Turf area: 19,334 square feet
Hardscape area: 840 square feet
EN -2 The Metropolitan Water District easement on the south side of Crescenta Way from
San Marino Way to Ridgeline PI.
Ground Cover area: 38,104 square feet
Turf area: 41,250 square feet
Hardscape area: 9,000 square feet
EN -3 The Wilson Ave median from Wardman Bullock Rd to San Sevaine Rd.
Ground Cover area: 9,016 square feet
Hardscape area: 11,088 square feet
EN -4 The Planters on the north side of the drainage easement that is between and parallel
to Highland Ave and Arapaho Rd from Etiwanda Ave east to the end.
Ground Cover area: 63,972 square feet
EN -5 The south side of Wilson Ave from 1,115 feet west of San Sevaine Rd to 205 feet east
of San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to Young's
Canyon Rd.
Ground Cover area: 45,584 square feet
Turf area: 3,527 square feet
EN -6 The north side of Wilson Ave from Wardman Bullock Rd to Ridgeline PI. The west
side of Ridgeline PI from Wilson Ave to 120 feet north of Arcadia Way.
Ground Cover area: 29,226 square feet
Turf area: 15,136 square feet
Hardscape area: 1,300 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 8
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EN -7 The parkway on the eastside of Wardman Bullock Rd from Wilson Ave to 857 feet
north of Glendora Dr. The cobblestone between the tract wall and the flood wall will
be handled for debris pickup and weed control on an as needed basis.
Ground Cover area: 10,268 square feet
Hardscape area: 31,549 square feet
EN -8 The south side of Crescenta Way from Ridgeline PI to Crestline PI.
Ground Cover area: 50,035 square feet
Turf area: 35,960 square feet
Hardscape area: 10,000 square feet
EN -9 The paseo from Meadowbrook Ct to Rock Creek Rd.
Ground Cover area: 1,400 square feet
Turf area: 6,555 square feet
Hardscape area: 2,820 square feet
EN -10 The paseo from Etiwanda Ave to Pacific Crest PI. The west side of Etiwanda Ave
from 175 feet north of N Rim Way to 171 feet south of Golden Prairie Dr.
Ground Cover area: 49,020 square feet
Turf area: 4,445 square feet
Hardscape area: 13,026 square feet
EN -11 The paseo south of Ridgecrest Dr to southern boundary of Tract 14139. This site is
temporarily maintained by another contractor and was deleted from the contract as of
July 16, 2001; however, this site is still the City's property.
Ground Cover area: 3,548 square feet
Turf area: 800 square feet
Hardscape area: 4,280 square feet
EN -12 The cul-de-sac on the north side of Ridgecrest Dr at Etiwanda Creek Channel.
Ground Cover area: 1,870 square feet
Turf area: 700 square feet
Hardscape area: 450 square feet
EN -13 The north side of Wilson Ave from 574 feet west of Cherry Ave to the channel east of
San Sevaine Rd. The Wilson Ave median from Cherry Ave to San Sevaine Rd. The
east side of San Sevaine Rd from Wilson Ave to 136 feet north of Crescenta Way.
Ground Cover area: 46,611 square feet
Turf area: 5,037 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 8
Page 407
EN -14 The west side of San Sevaine Rd from 150 feet north of Wilson Ave to 136 feet north
of Crescenta Way.
Ground Cover area: 55,166 square feet
Turf area: 235 square feet
Hardscape area: 6,975 square feet
EN -15 The north side of Young's Canyon Rd from 500 feet east of Koch PI to 692 feet west
of Koch PI. The south side of Young's Canyon Rd from 349 feet east of Koch PI to
692 feet west of Koch PI. The east and west side of Koch PI place from
Young's Canyon Rd to 132 feet north of Young's Canyon Rd. The west side of
Koch PI from Young's Canyon Rd to 132 feet south of Young's Canyon Rd. The east
side of Koch PI from 82 feet south of Young's Canyon Rd to Young's Canyon Rd. The
trailhead north east of the east end of Young's Canyon Rd to the south end of
San Sevaine Rd Horse Trail. The south end of San Sevaine Rd Horse from the trail
head to 254 feet north of trailhead.
Ground Cover area: 42,925 square feet
Hardscape area: 14,308 square feet
EN -16 The east side of Wardman Bullock Rd from 225 feet south of San Segundo Dr to 80
feet north of Dona Way.
Ground Cover area: 2,056 square feet
Hardscape area: 3,450 square feet
EN -17 The north side of Colonbero Rd from San Sevaine Rd Channel to Guidera Dr. The
south side of Colonbero Rd from San Sevaine Rd Channel to 400 feet north of
Guidera Dr. The north side of Aggazzotti Rd from Colonbero Rd to 475 feet east of
Colonbero Rd. This site has a pump which will be adjusted and maintained by City
personnel.
Ground Cover area: 43,241 square feet
Hardscape area: 29,125 square feet
EN -18 The north side of Aggazzotti Rd from San Antonio Dr to San Sevaine Rd. The west
side of San Sevaine Rd from Aggazzotti Rd to 702 feet south of Aggazzotti Rd. The
east side of San Sevaine Rd from 702 feet south of Aggazzotti Rd to Regina Dr.
Ground Cover area: 47,823 square feet
Hardscape area: 30,986 square feet
EN -19 The south side of Wilson Ave from Etiwanda Ave to Estates Way.
Ground Cover area: 45,727 square feet
Hardscape area: 19,229 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 8
Page 408
EN -20 The south side of Wilson Ave form Bluegrass Ave to Estates Way.
Ground Cover area: 85,155 square feet
Hardscape area: 48,784 square feet
EN -21 The north side of Wilson Ave from Etiwanda Ave to Cervantes PI. The Wilson Ave
median from Etiwanda Ave to Cervantes PI. The westside of Etiwanda Ave from
Wilson Ave to Del Norte PI.
Ground Cover area: 88,795 square feet
Hardscape area: 27,128 square feet
EN -22 The north and south side of Vintage Dr from 165 feet east of Countrywood PI to 338
feet west of Countrywood PI.
Ground Cover area: 13,603 square feet
Hardscape area: 7,365 square feet
EN -23 The north side of Wilson Ave and median from Etiwanda Ave west to Etiwanda Ave.
The east side of Etiwanda Ave from Wilson Ave to 1150 feet north of Wilson Ave.
Ground Cover area: 32,027 square feet
Hardscape area: 29,567 square feet
EN -24 The north side of Vintage Dr from 360 feet west of Ascot PI to 230 feet east of
Countrywood PI. The south side of Vintage Dr from Ascot PI to 500 feet east of
Countrywood PI.
Ground Cover area: 34,707 square feet
Hardscape area: 92,600 square feet
EN -25 The east side of Bluegrass Ave from Banyan St to 610 feet north of Banyan St.
Ground Cover area: 4,054 square feet
Hardscape area: 5,819 square feet
EN -26 The south side of Banyan St from Bluegrass Ave to Greenwood PI.
Ground Cover area: 6,240 square feet
Hardscape area: 3,200 square feet
EN -27 The south side of Banyan St from Laurel Blossom PI to Etiwanda Ave.
Ground Cover area: 1,703 square feet
Hardscape area: 8,417 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 8
Page 409
EN -28 The north side of Wilson Ave from Cervantes PI to 1715 feet west of Cervantes PI.
The west side of Cervantes PI from Carmel Knolls Dr to Wilson Ave. The paseo from
Wilson Ave to Tejas Ct. The median on Wilson Ave from Cervantes PI to
Bluegrass Ave. The following temporary landscape: There is one planter on the west
side of Altura Dr at Tejas Ct. There are five planters on the south side of Tejas Ct
from Altura Dr to 195 feet east of Altura Dr.
Ground Cover area: 25,048 square feet
Hardscape area: 22,532 square feet
EN -29 The south side of Banyan St from 787 feet west of East Ave to East Ave. The west
side of East Ave from Banyan St to 600 feet south of Blue Gum. The east side of East
Ave from Banyan St to 537 feet south of Banyan St.
Ground Cover area: 16,111 square feet
Hardscape area: 15,774 square feet
EN -30 The east side of Bluegrass Ave from 257 feet south of Churchill Dr to 418 feet north of
Churchill Dr.
Ground Cover area: 9,303 square feet
Hardscape area: 5,302 square feet
EN -31 The south side of Banyan St from 375 feet south of Cashew Way to Rose Way. The
north side of Banyan St from 435 feet west of Peak PI to Wardman Bullock Rd.
Ground Cover area: 53,000 square feet
Hardscape area: 26,855 square feet
EN -32 The landscaping south of the equestrian trail from 210 feet west of Grovewood PI to
1,170 feet east of Grovewood PI.
Ground Cover area: 6,900 square feet
EN -33 The north side of Young's Canyon Rd from 600 feet east of Banyan St to Banyan St.
The east side of Wardman Bullock Rd from Banyan St to Wilson Ave. The south side
of Wilson Ave from Wardman Bullock Rd to 635 feet east of Fields PI.
Ground Cover area: 66,601 square feet
Hardscape area: 46,332 square feet
EN -34 The west side of Wardman Bullock Rd from Wilson Ave to Banyan St. Parkview Way
from Wardman Bullock Rd to Soledad Way.
Ground Cover area: 67,021 square feet
Hardscape area: 34,045 square feet
EN -35 The north side of Day Creek Blvd from Etiwanda Ave to Indian Wells PI
Ground Cover area: 160,737 square feet
Hardscape area: 128,254 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 8
Page 410
EN -36 The south side of Day Creek Blvd from 380 feet north of Coyote Dr to Etiwanda Ave.
The west side of Etiwanda Ave from Day Creek Blvd to 170 feet north of N Rim Way.
The west side of Day Creek Blvd from 380 feet north of Coyote Dr to Indian Wells PI.
Ground Cover area: 58,398 square feet
Hardscape area: 68,127 square feet
EN -37 The east side of East Ave from 235 feet south of Hunt Club Dr to 375 feet north of
Hunt Club Dr.
Ground Cover area: 5,559 square feet
Hardscape area: 5,231 square feet
EN -38 The west side of East Ave from 236 feet north of Philly Dr to 245 feet south of
Philly Dr.
Ground Cover area: 4,605 square feet
Hardscape area: 3,394 square feet
EN -39 The south side of Banyan St from Golden Lock PI to Raindrop PI
Ground Cover area 6,024 square feet
Hardscape area: 330 square feet
EN -40 The west side of Wardman Bullock Rd from Colonbero Rd to Breeders Cup Dr. The
east side of Wardman Bullock Rd from Colonbero Rd to 385 feet south of
Colonbero Rd.
Ground Cover area: 28,527 square feet
Hardscape area: 21,723 square feet
EN -41 The north side of Colonbero Rd from Wardman Bullock Rd to Ambleside PI. The
south side of Colonbero Rd from 150 feet east of Wardman Bullock Rd to
Ambleside PI. The east side of Ambleside PI from Colonbero Rd to 700 feet north of
Colonbero Rd.
Ground Cover area: 17,065 square feet
Hardscape area: 12,990 square feet
EN -42 The west side of Wardman Bullock Rd from 778 feet north of Coral Sky Dr to
Wilson Ave. The north side of Wilson Ave from Wardman Bullock Rd to 218 feet west
of Compass PI. The east and west sides of Compass PI. from Wilson Ave to the
entrance monuments.
Ground Cover area: 31,809 square feet
Hardscape area: 34,321 square feet
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 8
Page 411
Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos
are maintenance under contract by a private landscape maintenance company.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 8
Page 412
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Landscape Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 8
Page 413
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Total Expenditures Budget
$ 1,252,200
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 8
Page 414
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 130,280
Part-time Salaries
13,160
Fringe Benefits
65,170
Subtotal - Personnel
208,610
Operations and Maintenance:
Operations and Maintenance:
O & M/General
39,800
O & M/Facilities
1,500
Emergency Equipment and Vehicle Rental
2,200
Subtotal - Operations and Maintenance
43,500
Contract Services:
Contract Services/General
464,690
Contract Services/Facilities
11,300
Tree Maintenance
25,090
Subtotal - Contract Services
501,080
Utilities:
Water Utilities
364,960
Electric Utilities
23,280
Subtotal - Utilities
388,240
Assessment Administration
16,130
Adm in./General Overhead
93,960
Other Expenses
680
Subtotal - Operations and Maintenance
1,043,590
Total Expenditures Budget
$ 1,252,200
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 8
Page 414
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 1,095,121
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (252,270)
Estimated Reserve Fund Balance, June 30, 2020 $ 842,851
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 8
Page 415
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$
937,780
Anticipated Prior Year Delinquencies Collection
11,860
Subtotal - Taxes
949,640
Other Revenues:
Interest Earnings
18,500
Other Rental/Lease Income
25,660
Park Maintenance Fees
540
Sports Field User Group Rentals
5,590
Subtotal - Other Revenues:
50,290
Total Revenues Budget
$
999,930
Contribution to/(Use of) Fund Balance
$
(252,270)
Total Gross Estimated Assessments
$
947,249.25
Total District EBU Count
3,085.00
Actual Assessment per EBU - Fiscal Year 2019/20
$
307.05
Maximum Allowable Assement per EBU - Fiscal Year 2019/20
$
307.05
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 1,095,121
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (252,270)
Estimated Reserve Fund Balance, June 30, 2020 $ 842,851
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 8
Page 415
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 8
Page 416
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 8
Page 417
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the District are being assessed. Accordingly, there is a direct physical and visual
nexus between each parcel being assessed and the improvements to be funded by the
assessment that does not exist for parcels outside of the District boundary and that is particular
and distinct from that shared by the public at large. Under these circumstances, all of the
benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 8
Page 418
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIID and Proposition 218 had not yet been passed. Upon
the passage of Article XIID and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since 1996/97 Fiscal Year. Further, no parcel included in the District
formation or annexations prior to when the language was refined are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. The following table provides the weighting factors to
determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 8
Page 419
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 8
Page 420
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$307.05
$307.05
3,085.00
3,085.00
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 19
Fiscal Year 2019/20 ATTACHMENT 8
Page 420
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Landscape Maintenance District No. 7 — City of Rancho Cucamonga 20
Fiscal Year 2019/20 ATTACHMENT 8
Page 421
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21
Fiscal Year 2019/20 ATTACHMENT 8
Page 422
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$307.05
3,085.00
3,085.00
$947,249.25
Totals
3,085.00
3,085.00
$947,249.25
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 7 — City of Rancho Cucamonga 21
Fiscal Year 2019/20 ATTACHMENT 8
Page 422
Preliminary Annual Engineering Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 8
(South Etiwanda)
Page 423
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 8
(SOUTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.774.2700
Fax: 909.774.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 424
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
General Benefit 11
Special Benefit 11
Method of Assessment Spread 12
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 425
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"), under
the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 8 (South Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of the
maintenance, operations and servicing of the improvements for the District for the referenced
fiscal year, a diagram for the District showing the area and properties proposed to be assessed,
and an assessment of the estimated costs of the maintenance, operations and servicing of the
improvements, assessing the net amount upon all assessable lots and/or parcels within the
District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 5,900
Operations and Maintenance 34,060
Total Expenditures Budget 39,960
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 33,920
Anticipated Prior Year Delinquencies Collection 380
Subtotal - Taxes 34,300
Other Revenues 1,220
Total Revenues Budget 35,520
Contribution to/(Use of) Fund Balance $ (4,440)
Total District EBU Count 226.22
Actual Assessment per EBU $ 151.45
Maximum Allowable Assement per EBU $ 151.45
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 9
Page 426
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from the
improvement described in the Special Benefit Section of this Annual Engineer's Report
(the "Specially Benefited Parcels"). For particulars as to the identification of said parcels,
reference is made to the Assessment Diagram, a copy of which is included in this Annual
Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel from
the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on such
parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the special
benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best of
my knowledge, information and belief, I certify that the Annual Engineer's Report and Assessment
Diagram included herein have been prepared and computed in accordance with the order of the
City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 9
Page 427
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This shall
also include material, vehicle, equipment, capital improvements and administrative
costs associated with the annual administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the District
for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein, and
the proposed assessments upon assessable lots and parcels of land within the District.
• Gives notice of the time and place for public hearing by the City Council on the levy of the
proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum assessment
amount approved, the City Clerk shall give notice by causing the resolution of intention to be
published. Any interested person may, prior to the conclusion of the public hearing, file a written
protest which shall state all grounds of objection. The protest shall contain a description sufficient
to identify the property owned by the property owner filing the protest. During the course or upon
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 9
Page 428
conclusion of the hearing, the City Council may order changes in any of the matters provided in
the report, including the improvements, to the zones within the District, and the proposed diagram
or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as South Etiwanda, which is south of the
1-210 Freeway along Fisher Dr, east of East Ave, including the south side of Highstone Manor Ct,
the south side of Smokestone St, and to the San Bernardino County Flood Control drainage basin
on east side. Typically, parcels have been annexed to the District as they have been developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting,
repair and replacement, and irrigation systems control, adjustment, trouble -shooting, repair and
replacement. Services include personnel, materials, contracting services, utilities, capital projects
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 9
Page 429
and all necessary costs associated with the maintenance, replacement and repair required to
keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's
intention to continue to use cost effective materials, including the future ability to replace
landscaping with drought resistant or low water use plants, in order to lower expenses of the
District. The breakdown of maintained areas is as follows:
Site # Descriptive Location
SE -1 The east side of East Ave from 480 feet south of Catalpa St to 182 feet north of
Catalpa St. The north and south side of Catalpa St from East Ave to Brownstone PI.
The west side of Brownstone PI from Catalpa St to 150 feet south of Catalpa St. Not
including the frontage parkway at 6649 East Ave.
Ground Cover area: 10,355 square feet
Turf area: 6,258 square feet
Hardscape area: 4,050 square feet
SE -2 The south side of Fisher Dr from 361 feet east of East Ave to 210 feet east of
Starstone PI.
Ground Cover area: 9,366 square feet
Hardscape area: 4,074 square feet
SE -3 The south side of Fisher Dr from 860 feet west of Mulberry St to Mulberry St.
Ground Cover area: 3,676 square feet
Hardscape area: 6,910 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company.
With a Majority Protest for the Proposition 218 Ballot Initiative in September 2010, the City
stopped maintaining the north side of Fisher Dr and reduced the service level to a B.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 9
Page 430
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Landscape Maintenance District No. 8 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 9
Page 431
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the improvements
as described in the Plans and Specifications are summarized below. Each year, as part of the
District levy calculation process, the costs and expenses are reviewed and the annual costs are
projected for the following fiscal year.
District Budget
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries $ 3,980
Fringe Benefits 1,920
Subtotal - Personnel 5,900
Operations and Maintenance:
Operations and Maintenance:
O & M/General
Contract Services:
Contract Services/General
Tree Maintenance
Subtotal - Contract Services
Utilities:
Water Utilities
Electric Utilities
Subtotal - Utilities
Assessment Administration
Adm in./General Overhead
Subtotal - Operations and Maintenance
Total Expenditures Budget
2,250
10,600
3,720
14.320
6,390
1,160
7,550
1,060
8,880
34,060
$ 39,960
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 9
Page 432
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 33,920
Anticipated Prior Year Delinquencies Collection 380
Subtotal - Taxes 34,300
Other Revenues:
Interest Earnings 1,220
Total Revenues Budget $ 35,520
Contribution to/(Use of) Fund Balance $ (4,440)
Total Gross Estimated Assessments $ 34,261.02
Total District EBU Count 226.22
Actual Assessment per EBU - Fiscal Year 2019/20 $ 151.45
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 151.45
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved when the District was formed, and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City will
review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of
maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated
costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year,
or when the City expects to receive its apportionment of special assessments and tax collections
from the County, whichever is later. The reserve balance information for the District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 68,406
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (4,440)
Estimated Reserve Fund Balance, June 30, 2020 $ 63,966
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 9
Page 433
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform maintenance
duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and staff
of the City, as well as consultants, for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality of
service provided within the boundaries of the District. This may include new monuments, irrigation
systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field
User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 9
Page 434
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon
them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of improvements.
The 1972 Act, permits the establishment of assessment districts for the purpose of providing
certain public improvements which include the operation, maintenance and servicing of
landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied according
to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of the
improvements, the various areas will receive different degrees of benefit from the improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that publicly
owned properties must be assessed unless there is clear and convincing evidence that those
properties receive no special benefit from the assessment. Exempted from the assessment would
be the areas of public streets, public avenues, public lanes, public roads, public drives, public
courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 9
Page 435
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the special
benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements and
within the District are being assessed. Accordingly, there is a direct physical and visual nexus
between each parcel being assessed and the improvements to be funded by the assessment that
does not exist for parcels outside of the District boundary and that is particular and distinct from
that shared by the public at large. Under these circumstances, all of the benefits conferred are
direct and local in nature, and provide a benefit to only those parcels located within the boundaries
of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within the
District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 9
Page 436
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since these
improvements, including the community trails, were installed and are maintained specifically for
the properties within the District, only properties within the District receive a special benefit and
are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the improvements.
Each parcel that has a special benefit conferred upon it as a result of the maintenance and
operation of improvements is identified and the proportionate special benefit derived by each
identified parcel is determined in relationship to the entire costs of the maintenance and operation
of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be
based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated rather
than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 9
Page 437
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 9
Page 438
Maximum
Allowable
Actual
Assessment
Asessment Rate Total
Property Type (County Use Code)
Rate per EBU
per EBU Units/Acres Total EBUs
Single Family Residential
$151.45
$151.45 199.00 199.00
Non -Residential
151.45
151.45 13.61 27.22
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The proposed
individual assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions shown on the maps of the
San Bernardino County Assessor Office, at the time this report was prepared, and are
incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 9
Page 438
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Landscape Maintenance District No. 8 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 9
Page 439
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino.
The following table summarizes the Fiscal Year 2019/20 actual assessments for the District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$151.45
199.00
199.00
$30,138.55
Non -Residential
151.451
13.61
27.221
4,122.47
Totals
1 212.61
226.22
$34,261.02
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 8 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 9
Page 440
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 9
(Lower Etiwanda)
Page 441
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 9
(LOWER ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 442
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 7
ESTIMATE OF COSTS 9
District Budget 9
Definitions of Budget Items 11
METHOD OF ASSESSMENT 12
Overview 12
General Benefit
13
Special Benefit
13
Method of Assessment Spread
14
Cost of Living Inflator
15
ASSESSMENT DIAGRAM
16
ASSESSMENT ROLL AND ANNEXATIONS 18
Assessment Roll 18
Annexations 18
Page 443
ENGINEER'S LETTER
WHEREAS, on June 19, 2019 the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 9 (Lower Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District, showing the area and properties proposed to
be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Capital Expenditures
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 9 — City of Rancho Cucamonga
Fiscal Year 2019/20
Fiscal Year
2019/20 Budget
$ 333,120
371,730
500,000
1,204,850
668,730
1,380
670,110
19,440
689,550
$ (515,300)
2,173.56
$ 311.92
$ 604.20
1
ATTACHMENT 10
Page 444
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 10
Page 445
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 10
Page 446
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as Lower Etiwanda, which is south of
Victoria St, north of Foothill Blvd, generally east of Etiwanda Ave and the 1-15 Freeway and west
of East Ave. Typically, parcels have been annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence
painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting,
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 10
Page 447
repair and replacement. Services include personnel, materials, contracting services, utilities,
capital projects and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Garcia Park (formerly known as South Etiwanda Park).
Site # Descriptive Location
9-1 The west side of East Ave from 380 feet north of Chateau Dr to 290 feet south of
Chateau Dr.
Ground Cover area: 7,244 square feet
Hardscape area: 7,525 square feet
9-2 The west side of East Ave from 339 feet north of Brookfield Dr to 157 north of
Brookfield Dr. Brookfield Dr from East Ave to Oakcrest Ct. The east side of
Oakcrest Ct to 137 feet north of Brookfield Dr.
Ground Cover area: 2,390 square feet
Hardscape area: 6,874 square feet
9-3 The west side of East Ave from 790 feet north of Highfield Dr to 256 feet south of
Highfield Dr.
Ground Cover area: 8,769 square feet
Hardscape area: 10,669 square feet
9-4 The west side of East Ave from 295 feet north of Via Veneto Dr To Via Veneto Dr.
The north side of Via Veneto Dr From East Ave to Dolcetto PI. The east side of
Dolcetto PI from Via Veneto Dr to Miller Ave. The south side of Miller Ave from 372
feet west of Dolcetto PI to 240 feet east of Dolcetto PI. The west side of Dolcetto PI
from Miller Ave to Garcia Dr. The north side of Garcia Dr from Dolcetto PI to
Etiwanda Ave.
Ground Cover area: 48,612 square feet
Hardscape area: 28,746 square feet
9-5 The north side of Miller Ave from 429 feet west of Dolcetto PI to 1029 feet west of
Dolcetto PI.
Ground Cover area: 6,519 square feet
Hardscape area: 3,325 square feet
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 10
Page 448
9-6 The north side of Miller Ave from 254 feet east of Dolcetto PI to 167 feet west of
Dolcetto PI.
Ground Cover area: 4,089 square feet
Hardscape area: 2,854 square feet
9-8 The south side of Base Line Rd from Etiwanda Ave to Shelby PI. The Base Line Rd
median from Etiwanda Ave to 473 feet east of Shelby PI.
Ground Cover area: 16,395 square feet
Hardscape area: 14,558 square feet
9-9 The north side of Candlewood St from Exbury PI to Etiwanda Ave.
Ground Cover area: 3,362 square feet
Hardscape area: 786 square feet
9-10 The north side of Base Line Rd from 522 feet east of Forester PI to 180 feet west of
Forester PI. The Base Line Rd median from 503 feet east of Forester PI to 200 feet
west of Forester PI.
Ground Cover area: 16,930 square feet
Hardscape area: 13,600 square feet
9-11 The north side of Mueller Ct from 40 feet past the east end of Mueller Ct to 20 feet
east of Dicarlo PI.
Ground Cover area: 9,420 square feet
Hardscape area: 742 square feet
9-12 The north and south sides of Highland Ave from 217 feet west of Norcia Dr to 210 feet
east of Dicarlo PI.
Ground Cover area: 12,471 square feet
Hardscape area: 14,445 square feet
9-13 The south side of Carnesi Dr from Etiwanda Ave to 395 feet east of Murietta Ct.
Ground Cover area: 8,919 square feet
Hardscape area: 6,203 square feet
9-14 The west side of East Ave from 665 feet north of Miller Ave to Miller Ave. The north
side of Miller Ave from East Ave to 667 feet west of East Ave.
Ground Cover area: 9,150 square feet
Hardscape area: 16,226 square feet
9-15 The north side of Base Line Rd from Shelby PI to 343 feet east of Shelby PI.
Ground Cover area: 3,480 square feet
Hardscape area: 4,638 square feet
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 10
Page 449
9-16 The east side of Dolcetto PI from Garcia Dr to Via Veneto Dr. The south side of Via
Veneto Dr from Dolcetto PI to East Ave. The west side of East Ave from Via Veneto
Dr to 276 feet south of Via Veneto Dr.
Ground Cover area: 16,310 square feet
Hardscape area: 13,411 square feet
9-17 The east side of Etiwanda Ave from 145 feet south of Miller Ave to Miller Ave. The
south side of Miller Ave from Etiwanda Ave to Three Vines PI.
Ground Cover area: 7,535 square feet
Hardscape area: 6,130 square feet
FH -17 The Foothill Blvd median from Etiwanda Ave to Cornwell Ct.
Ground Cover area: 8,275 square feet
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 10
Page 450
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 10
Page 451
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Landscape Maintenance District No. 9 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 10
Page 451
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Total Expenditures Budget
$ 1,204,850
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 10
Page 452
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 207,890
Part-time Salaries
21,200
Fringe Benefits
104,030
Subtotal - Personnel
333,120
Operations and Maintenance:
Operations and Maintenance:
O & M/General
30,510
Cellular Technology
2,740
Emergency Equipment and Vehicle Rental
1,200
Subtotal - Operations and Maintenance
34,450
Contract Services:
Contract Services/General
167,230
Tree Maintenance
33,930
Subtotal - Contract Services
201,160
Utilities:
Water Utilities
62,780
Electric Utilities
7,680
Subtotal - Utilities
70,460
Assessment Administration
7,700
Adm in./General Overhead
57,960
Subtotal - Operations and Maintenance
371,730
Capital Expenditures:
Captial Project
500,000
Subtotal - Capital Expenditures
500,000
Total Expenditures Budget
$ 1,204,850
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 10
Page 452
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 668,730
Anticipated Prior Year Delinquencies Collection 1,380
Subtotal - Taxes 670,110
Other Revenues:
Interest Earnings
Park Maintenance Fees
Sports Field User Group Rentals
Subtotal - Other Revenues:
16,940
2,000
500
19,440
Total Revenues Budget $ 689,550
Contribution to/(Use of) Fund Balance $ (515,300)
Total Gross Estimated Assessments $ 677,976.81
Total District EBU Count 2,173.56
Actual Assessment per EBU - Fiscal Year 2019/20 $ 311.92
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 604.20
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs
of maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 1,182,115
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (515,300)
Estimated Reserve Fund Balance, June 30, 2020 $ 666,815
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 10
Page 453
The City has reserve funds that are more than sufficient to cover an estimated six months' worth
of maintenance and servicing costs for the District. When there are excess funds in the District's
reserve account, the excess can be used to lower the annual levy to property owners within the
District. The City will continue to annually review the estimated costs and expenses for the
District as well as reserve fund levels, in order to determine if future levies can be reduced as
well.
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 10
Page 454
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 10
Page 455
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the Assessment District are being assessed. Accordingly, there is a direct physical
and visual nexus between each parcel being assessed and the improvements to be funded by
the assessment that does not exist for parcels outside of the District boundary and that is
particular and distinct from that shared by the public at large. Under these circumstances, all of
the benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 10
Page 456
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 10
Page 457
The following summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for
the District:
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may
be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as
determined by the United States Department of Labor, Bureau of Labor Statistics, or its
successor. The Engineer shall compute the percentage difference between the CPI for March of
each year and the CPI for the previous March, and shall then adjust the existing assessment by
an amount not to exceed such percentage for the following fiscal year. Should the Bureau of
Labor Statistics revise such index or discontinue the preparation of such index, the Engineer
shall use the revised index or a comparable system as approved by the City Council for
determining fluctuations in the cost of living. If for any reason the percentage change is negative
the maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The Fiscal Year 2019/20 actual assessment rate will increase from $236.92 to $311.92 per
single-family residence, the rate was increased due to the district's shrinking fund balance. The
goal of the City is to ensure that the district has a reserve fund balance equal to one year's
district expenditures. The City will continue to annually review the estimated costs and
expenses for the District as well as reserve fund levels, in order to determine if future levies can
be reduced as well.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 10
Page 458
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$604.20
$311.92
1,080.00
1,080.00
Multi -Family Residential
604.20
311.92
1,057.00
1,057.00
Non -Residential
604.20
311.92
18.28
36.56
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may
be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers
(CPI -U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as
determined by the United States Department of Labor, Bureau of Labor Statistics, or its
successor. The Engineer shall compute the percentage difference between the CPI for March of
each year and the CPI for the previous March, and shall then adjust the existing assessment by
an amount not to exceed such percentage for the following fiscal year. Should the Bureau of
Labor Statistics revise such index or discontinue the preparation of such index, the Engineer
shall use the revised index or a comparable system as approved by the City Council for
determining fluctuations in the cost of living. If for any reason the percentage change is negative
the maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The Fiscal Year 2019/20 actual assessment rate will increase from $236.92 to $311.92 per
single-family residence, the rate was increased due to the district's shrinking fund balance. The
goal of the City is to ensure that the district has a reserve fund balance equal to one year's
district expenditures. The City will continue to annually review the estimated costs and
expenses for the District as well as reserve fund levels, in order to determine if future levies can
be reduced as well.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 10
Page 458
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 10
Page 459
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Landscape Maintenance District No. 9 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 10
Page 460
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$311.92
1,080.00
1,080.00
$336,873.60
Multi -Family Residential
311.92
1,057.00
1,057.00
329,699.44
Non -Residential
311.92
18.28
36.56
$11,403.77
Totals
2,155.28
2,173.561
$677,976.81
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 9 — City of Rancho Cucamonga 18
Fiscal Year 2019/20 ATTACHMENT 10
Page 461
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Landscape Maintenance District No. 10
(Rancho Etiwanda)
Page 462
CITY OF RANCHO CUCAMONGA
LANDSCAPE MAINTENANCE DISTRICT NO. 10
(RANCHO ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 463
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 7
ESTIMATE OF COSTS 9
District Budget 9
Definitions of Budget Items 11
METHOD OF ASSESSMENT 12
Overview 12
General Benefit
13
Special Benefit
13
Method of Assessment Spread
14
Cost of Living Inflator
15
ASSESSMENT DIAGRAM
15
ASSESSMENT ROLL and ANNEXATIONS 17
Assessment Roll 17
Annexations 17
Page 464
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscape and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape
Maintenance District No. 10 (Rancho Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an
Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of the 1972 Act.
The Annual Engineer's Report presents the plans and specifications describing the general
nature, location and extent of the improvements to be maintained, an estimate of the costs of
the maintenance, operations and servicing of the improvements for the District for the
referenced fiscal year, a diagram for the District, showing the area and properties proposed to
be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay the estimated costs of maintenance, operation and servicing of the improvements to be paid
by the assessable real property within the boundaries of the District in proportion to the special
benefit received. The following table summarizes the proposed assessment.
Expenditures
Personnel Services
Operations and Maintenance
Total Expenditures Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
Landscape Maintenance District No. 10 — City of Rancho Cucamonga
Fiscal Year 2019/20
Fiscal Year
2019/20 Budget
$ 278,440
461,900
740,340
573,200
6,750
579,950
44,640
624,590
$ (115,750)
786.00
$ 736.62
$ 929.76
1
ATTACHMENT 11
Page 465
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 11
Page 466
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement or facility such as paseos, community trails, fencing and irrigation
systems, and providing for the growth, vigor and care of the trees and landscape
plant materials. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting of landscape or appurtenant facilities. This
shall also include material, vehicle, equipment, capital improvements and
administrative costs associated with the annual administration and operation of
the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 11
Page 467
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area known as Rancho Etiwanda, which lies north of
the 210 Freeway, east of Day Creek Channel, and west of Bluegrass Ave. Typically parcels
have been annexed to the District as they have developed.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements maintained by the District include the paseos, community trails, trees,
landscaped sites and appurtenant facilities that are throughout the District. These improvements
are located within the street right-of-ways and dedicated public easements which are within the
boundaries of the District. The landscaping maintenance includes, but is not limited to, the
pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the
trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and
facilities, such as community trails, fencing and irrigation systems, includes but is not limited to,
grading and replacement of trail surfacing, trail fence repair and replacement, steel fence
painting, repair and replacement, and irrigation systems control, adjustment, trouble -shooting,
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 11
Page 468
repair and replacement. Services include personnel, materials, contracting services, utilities,
capital projects and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In
addition, it is the City's intention to continue to use cost effective materials, including the future
ability to replace landscaping with drought resistant or low water use plants, in order to lower
expenses of the District. The breakdown of maintained areas is as follows:
Parks: Day Creek Park.
Site # Descriptive Location
10-1 The west side of Day Creek Blvd from 790 feet north of Richfield Dr to Wilson Ave.
The north side of Wilson Ave from Day Creek Blvd to 227 feet west of Day
Creek Blvd. This site overlaps 10-2.
Ground Cover area: 16,941 square feet
Hardscape area: 3,589 square feet
10-2 The north and south side of Wilson Ave from 497 feet west of Alvarado PI to Day
Creek Blvd. The south side of Wilson Ave from Day Creek Blvd to Bluegrass Ave.
The Wilson Ave median from Day Creek Blvd to Bluegrass Ave.
Ground Cover area: 47,275 square feet
Hardscape area: 6,444 square feet
10-3 The west side of Day Creek Blvd from Wilson Ave to 144 feet south of Clydesdale Dr.
The Day Creek Blvd median from Wilson Ave to Banyan St.
Ground Cover area: 32,619 square feet
Hardscape area: 10,983 square feet
10-4
10-5
The east side of Day Creek Blvd from 648 feet south of Keenland Dr to Wilson Ave.
Ground Cover area: 15,952 square feet
Hardscape area: 4,365 square feet
The west side of Bluegrass Ave from Wilson Ave to 705 feet south of Challendon Dr.
Ground Cover area: 26,882 square feet
Hardscape area: 12,220 square feet
10-6 The south side of Banyan St from Rochester Ave to Day Creek Blvd. The north side of
Banyan St from 427 feet west of Rocking Horse PI to Rocking Horse PI. The west side
of Day Creek Blvd from Banyan St to Vintage Dr. The north side of Vintage Dr from
Day Creek Blvd to the paseo ending 153 feet west of Sandhill PI.
Ground Cover area: 44,000 square feet
Hardscape area: 16,197 square feet
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 11
Page 469
10-7 The north side of Vintage Dr from 180 feet east of Taylor Canon PI to Day Creek Blvd.
The east side of Day Creek Blvd from Vintage Dr to Banyan St. The south side of
Banyan St from Day Creek Blvd to Bluegrass Ave.
Ground Cover area: 22,164 square feet
Hardscape area: 11,724 square feet
10-8 The landscape against the south side facing wall north of the 210 freeway from the
top of the slope on the east side of Day Creek Blvd to 300 feet eastward. The Day
Creek Blvd median from the 210 freeway to Vintage Dr. The east side of Day Creek
Blvd from Caltrans ROW to Vintage Dr. The south side of Vintage Dr from Day Creek
Blvd to 180 feet east of Taylor Canyon PI.
Ground Cover area: 16,841 square feet
Hardscape area: 7,025 square feet
10-9 The north side of Coyote Dr from Brookstone PI to Day Creek Blvd. The east side of
Day Creek Blvd from Coyote Dr to 358 feet north of Coyote Dr. The west side of Day
Creek Blvd from 118 feet north of Coyote Dr to 380 feet north of Coyote Dr.
Ground Cover area: 9,403 square feet
Hardscape area: 6,052 square feet
10-10 The north side of Wilson Ave from 395 feet east of Day Creek Blvd to Day Creek Blvd.
The east side of Day Creek Blvd from Wilson Ave to Blackstone Dr. The south side of
Blackstone Dr from Day Creek Blvd to Stoneview Rd. The north side of Blackstone Dr
from Day Creek Blvd to 165 feet west of Stoneview Rd.
Ground Cover area: 26,304 square feet
Hardscape area: 19,117 square feet
10-11 The west side of Day Creek Blvd from 340 feet north of Banyan St to Banyan St. The
north side of Banyan St from Day Creek Blvd to Rocking Horse PI.
Ground Cover area: 20,378 square feet
Hardscape area: 11,212 square feet
10-12 The paseo on the east side of Stoneview Rd across from Duncaster PI.
Ground Cover area: 3,326 square feet
Hardscape area: 2,374 square feet
10-13 The west side of Day Creek Blvd from 340 feet south of Vintage Dr to 915 feet south
of Vintage Dr.
Ground Cover area: 27,416 square feet
Hardscape area: 16,167 square feet
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 11
Page 470
10-14 The south side of Vintage Dr from Saddle Tree PI to Day Creek Blvd. The west side
of Day Creek Blvd from Vintage Dr to 325 feet south of Vintage Dr.
Ground Cover area: 7,777 square feet
Hardscape area: 8,101 square feet
*This sites irrigation pump and valves are powered from site 10-13
Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are
maintained under contract by a private landscape maintenance company. Parks are maintained
by the City's Park Maintenance Crews.
Map of Improvements
The following page shows the map of landscaping improvements, including irrigation sites and
community trails, to be maintained using District funds.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 11
Page 471
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Landscape Maintenance District No. 10 – City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 11
Page 472
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Expenditures
Personnel Services:
Regular Salaries
Overtime Salaries
Part-time Salaries
Fringe Benefits
Subtotal - Personnel
Operations and Maintenance:
Operations and Maintenance:
O & M/General
O & M/Facilities
Emergency Equipment and Vehicle Rental
Equip Operations & Maint
Subtotal - Operations and Maintenance
Contract Services:
Contract Services/General
Contract Sery/Facilities
Tree Maintenance
Subtotal - Contract Services
Utilities:
Water Utilities
Electric Utilities
Subtotal - Utilities
Assessment Administration
Adm in./General Overhead
Misc Contributions to City
Subtotal - Operations and Maintenance
Total Expenditures Budget
Fiscal Year
2019/20 Budget
$ 162,200
1,050
31,110
84,080
278,440
21,400
1,500
2,000
500
25,400
206,910
12,540
11,800
231,250
109,590
17,560
127,150
4,120
73,330
650
461,900
$ 740,340
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 11
Page 473
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 573,200
Anticipated Prior Year Delinquencies Collection 6,750
Subtotal - Taxes 579,950
Other Revenues:
Interest Earnings
19,870
Other Rental/Lease Income
7,500
Park Maintenance Fees
4,740
Sports Field User Group Rentals
2,000
Sports Lighting Fees
7,030
Other Revenue
3,500
Subtotal - Other Revenues:
44,640
Total Revenues Budget
$
624,590
Contribution to/(Use of) Fund Balance
$
(115,750)
Total Gross Estimated Assessments
$
578,983.32
Total District EBU Count
786.00
Actual Assessment per EBU - Fiscal Year 2019/20
$
736.62
Maximum Allowable Assement per EBU - Fiscal Year 2019/20
$
929.76
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs
of maintenance, available fund balance and maximum allowable assessment with the goal of
maintaining the improvements in a satisfactory and healthy condition. The actual assessment
amount may be lower than the maximum allowable assessment; however, it may not exceed the
maximum unless the increase is approved by the property owners in accordance with
Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ 1,160,694
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (115,750)
Estimated Reserve Fund Balance, June 30, 2020 $ 1,044,944
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 11
Page 474
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 11
Page 475
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the operation, maintenance and
servicing of landscaping improvements.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 11
Page 476
General Benefit
Section 4 of Article XIII D of the California Constitution provides that once a local agency which
proposes to impose assessments on property has identified those parcels that will have special
benefits conferred upon them and upon which an assessment will be imposed, the local agency
must next "separate the general benefits from the special benefits conferred," and only the
special benefits can be included in the amount of the assessments imposed.
In this District, the improvements being financed consists of the maintenance of local
improvements located within the boundaries of the District and include paseos, street trees,
landscaped areas and appurtenant facilities that are located throughout the District and were
installed to create a common landscape theme and neighborhood identity for parcels within the
District. The improvements are situated within the public rights-of-way of the internal local street
network within the District which provides ingress and egress for parcels within the District to
access the City's system of arterial streets. City residents and traffic from parcels not within the
District do not use the internal local street network or paseos except for the express purpose of
accessing properties located within the District, and therefore do not benefit from the
improvements. Only parcels which are within the District and proximate to the improvements
and within the District are being assessed. Accordingly, there is a direct physical and visual
nexus between each parcel being assessed and the improvements to be funded by the
assessment that does not exist for parcels outside of the District boundary and that is particular
and distinct from that shared by the public at large. Under these circumstances, all of the
benefits conferred are direct and local in nature, and provide a benefit to only those parcels
located within the boundaries of the District.
Based upon this, it has been determined that there is no quantifiable general benefit to the
surrounding community and the public in general from the maintenance of the improvements
within the boundaries of the District, and therefore no portion of the project costs should be
attributed to general benefit.
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District and, as such, confer a special and direct benefit to parcels within
the District by:
• improving the livability, appearance, and desirability for properties within the boundaries
of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing beautification, shade and overall enhancement to properties within the District.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 11
Page 477
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District, only properties within the District receive a
special benefit and are assessed for said maintenance.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements is identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. The following table provides the weighting factors
applied to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following summarizes the Fiscal Year 2019/20 maximum allowable assessment rates for
the District:
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 11
Page 478
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$929.76
$736.62
786.00
786.00
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 11
Page 478
The total amount of maintenance and incidental costs for maintaining the landscaping and
community trail improvements is assessed to the individual parcels of real property within the
District in proportion to the special benefit received by such parcels of real property. The
proposed individual assessments are shown on the assessment roll in this report.
Cost of Living Inflator
Each fiscal year beginning with Fiscal Year 2002/03, the maximum allowable assessment may
increase each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI -
U), for the Riverside — San Bernardino — Ontario Consumer Price Index area, as determined by
the United States Department of Labor, Bureau of Labor Statistics, or its successor. The
Engineer shall compute the percentage difference between the CPI for March of each year and
the CPI for the previous March, and shall then adjust the existing assessment by an amount not
to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics
revise such index or discontinue the preparation of such index, the Engineer shall use the
revised index or a comparable system as approved by the City Council for determining
fluctuations in the cost of living. If for any reason the percentage change is negative the
maximum allowable assessment would not be decreased by reason of such negative
percentage change and would remain at the amount as computed on the previous fiscal year
regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to
operate the District in any given year. If operating costs are such that the maximum assessment
amount is not needed, the City would levy only what is needed for that year.
The actual assessment rate for Fiscal Year 2019/20 will remain at $736.62 per single-family
residence.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the San Bernardino County Assessor Office, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 11
Page 479
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Landscape Maintenance District No. 10 — City of Rancho Cucamonga 16
Fiscal Year 2019/20 ATTACHMENT 11
Page 480
ASSESSMENT ROLL and ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following tables summarize the Fiscal Year 2019/20 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 11
Page 481
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$736.62
786.00
786.00
$578,983.32
Totals
786.001
786.001
$578,983.32
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Landscape Maintenance District No. 10 — City of Rancho Cucamonga 17
Fiscal Year 2019/20 ATTACHMENT 11
Page 481
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 1
(Arterials)
Page 482
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 1
(ARTERIALS)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 483
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 484
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street
Lighting Maintenance District No. 1 (Arterial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 21,550
Operations and Maintenance 622,340
Debt Service 249,670
Transfer Out 112,200
Total Expenditures Budget 1,005,760
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Subtotal - Taxes
Other Revenues
Total Revenues Budget
Contribution to/(Use of) Fund Balance
811,300
6,750
818,050
12,530
830,580
$ (175,180)
Total District EBU Count 46,116.48
Actual Assessment per EBU $ 17.77
Maximum Allowable Assement per EBU $ 17.77
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 12
Page 485
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirely of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 12
Page 486
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 12
Page 487
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the entire City of Rancho Cucamonga.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 12
Page 488
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 12
Page 489
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 12
Page 490
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 12
Page 490
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 12
Page 491
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 14,560
Fringe Benefits
6,990
Subtotal - Personnel
21,550
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
7,990
Cellular Technology
2,000
Equipment Operations and Maintenance
500
Subtotal - Operations and Maintenance
10,720
Contract Services
47,750
Utilities:
Telephone Utilities
1,500
Electric Utilities
358,160
Subtotal - Utilities
359,660
Assessment Administration
152,990
Adm in./General Overhead
51,220
Subtotal - Operations and Maintenance
622,340
Debt Service:
Interest Expense
37,540
Principal Repayments
212,130
Subtotal - Debt Service
249,670
Transfer Out - General City Street Lights Fund
112,200
Total Expenditures Budget
$ 1,005,760
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 12
Page 491
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 811,300
Anticipated Prior Year Delinquencies Collection 6,750
Subtotal - Taxes 818,050
Other Revenues:
Interest Earnings
Developer Energizing Fee
Subtotal - Other Revenues:
11,530
1,000
12,530
Total Revenues Budget $ 830,580
Contribution to/(Use of) Fund Balance $ (175,180)
Total Gross Estimated Assessments $ 819,489.90
Total District EBU Count 46,116.48
Actual Assessment per EBU - Fiscal Year 2019/20 $17.77
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $17.77
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ (3,583,623)
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (175,180)
Estimated Reserve Fund Balance, June 30, 2020 $ (3,758,803)
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 12
Page 492
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 12
Page 493
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 12
Page 494
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 12
Page 495
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The Equivalent Benefit Unit ("EBU") method of apportionment
uses the single-family home as the basic unit of assessment.
A single-family home equals one Equivalent Benefit Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Benefit Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 12
Page 496
Maximum
Allowable
Actual
Assessment
Asessment
Total
Property Type (County Use Code)
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$17.77
$17.77
28,156.00
28,156.00
Multi -Family Residential
17.77
17.77
11,621.00
11,621.00
Non -Residential
17.77
17.77
3,169.74
6,339.48
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 12
Page 496
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the County Assessor of the County San Bernardino, at the time this report was
prepared, and are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 12
Page 497
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Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 12
Page 498
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarize the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$17.77
28,156.00
28,156.00
$500,332.12
Multi -Family Residential
17.77
11,621.00
11,621.00
206,505.17
Non -Residential
17.77
3,169.74
6,339.48
112,652.61
Totals
5.4
42,946.74
46,116.48
$819,489.90
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
1062-111-02
03/07/18
DRC2017-00846
1.00
1.00
SFD
0229-021-60
03/07/18
DRC2016-00726
26.64
26.64
CO/IND
0209-262-25
05/02/18
PM19683
5.4
5.4
CO/IND
1090-331-05
05/02/18
PM19762
3.66
3.66
CO/IND
1090-331-05
05/02/18
PM19762
380.00
380.00
CONDO
0201-182-07
06/06/18
PM19836
2.00
2.00
SFD
0210-081-43
08/01/18
PM 19823
14.09
14.09
CO/IND
0210-082-94
08/01/18
DRC2016-00670
11.84
11.84
CO/IND
0229-321-07
08/15/18
DRC2016-00294
2.03
2.03
CO/IND
0208-353-07
09/19/18
PM 19851
1.97
1.97
CO/IND
1061-741-19
11/21/18
PMT2018-03742
1.00
1.00
SFD
0229-131-15,16 & 26
12/19/18
PM 19851
11.82
11.82
CO/IND
Street Lighting Maintenance District No. 1 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 12
Page 499
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 2
(Local Streets)
Page 500
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 2
(LOCAL STREETS)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 501
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 502
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 2 (Local Streets) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Operations and Maintenance 296,890
Debt Service 254,450
Transfer Out 109,840
Total Expenditures Budget 661,180
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 371,420
Anticipated Prior Year Delinquencies Collection 4,030
Subtotal - Taxes 375,450
Other Revenues 1,000
Transfer In 284,250
Total Revenues Budget 660,700
Contribution to/(Use of) Fund Balance $ (480)
Total District EBU Count 9,386.32
Actual Assessment per EBU $ 39.97
Maximum Allowable Assement per EBU $ 39.97
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 13
Page 503
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirely of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 13
Page 504
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 13
Page 505
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the entire City west of Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and
installation of LED street lighting specially benefiting the properties within the District has been
added to the improvements.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 13
Page 506
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 13
Page 507
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 13
Page 508
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 13
Page 508
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Transfer Out - General Street Lights Fund
Total Expenditures Budget
4
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2019/20
11150 o o*I
661,180
7
ATTACHMENT 13
Page 509
Fiscal Year
2019/20 Budget
Expenditures
Operations and Maintenance:
Contract Services/General
$ 20,980
Utilities:
Electric Utilities
235,930
Assessment Administration
38,080
Admin./General Overhead
1,900
Subtotal - Operations and Maintenance
296,890
Debt Services:
Interest Expense
38,260
Principal Repayments
216,190
Subtotal - Debt Service
254,450
Transfer Out - General Street Lights Fund
Total Expenditures Budget
4
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga
Fiscal Year 2019/20
11150 o o*I
661,180
7
ATTACHMENT 13
Page 509
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 371,420
Anticipated Prior Year Delinquencies Collection 4,030
Subtotal - Taxes 375,450
Other Revenues:
Developer Energizing Fee 1,000
Transfer In
Transfer In - General Fund 284,250
Total Revenues Budget $ 660,700
Contribution to/(Use of) Fund Balance $ (480)
Total Gross Estimated Assessments $ 375,171.20
Total District EBU Count 9,386.32
Actual Assessment per EBU - Fiscal Year 2019/20 $ 39.97
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 39.97
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City of Rancho Cucamonga to maintain an Operating Reserve which shall
not exceed the estimated costs of maintenance and servicing of the improvements prior to
December 10 of the fiscal year, or when the City expects to receive its apportionment of special
assessments and tax collections from the County, whichever is later. The reserve balance
information for the District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating Reserve
$ (3,520,857)
(480)
$ (3,521,337)
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 13
Page 510
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 13
Page 511
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 13
Page 512
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the District that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 13
Page 513
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 13
Page 514
Maximum
Allowable
Actual
Assessment
Asessment
Total
Property Type (County Use Code)
Rate per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$39.97
$39.97
7,267.00
7,267.00
Multi -Family Residential
39.97
39.97
2,049.00
2,049.00
Non -Residential
39.97
39.97
35.16
70.32
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 13
Page 514
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 13
Page 515
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 13
Page 516
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Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 13
Page 516
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$39.97
7,267.00
7,267.00
$ 290,461.99
Multi -Family Residential
39.97
2,049.00
2,049.00
$ 81,898.53
Non -Residential
39.97
35.16
70.32
$ 2,810.68
Totals
1.00
9,351.16
9,386.32
$ 375,171.20
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for Fiscal Year 2019/20:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
1062-111-02
03/07/18
DRC2017-00846
1.00
1.00
SFD
0201-182-07
06/06/18
PM19836
2.00
2.00
SFD
1061-741-19
11/21/18
PMT2018-03742
1.00
1.00
SFD
Street Lighting Maintenance District No. 2 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 13
Page 517
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 3
(Victoria Planned Community)
Page 518
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 3
(VICTORIA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 519
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 520
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 3 (Victoria Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 29,070
Operations and Maintenance 160,620
Debt Service 95,540
Transfer Out 43,550
Total Expenditures Budget 328,780
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 355,500
Anticipated Prior Year Delinquencies Collection 3,860
Subtotal - Taxes 359,360
Other Revenues 25,730
Total Revenues Budget 385,090
Contribution to/(Use of) Fund Balance $ 56,310
Total District EBU Count 7,615.82
Actual Assessment per EBU $ 47.15
Maximum Allowable Assement per EBU $ 47.15
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 14
Page 521
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 14
Page 522
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 14
Page 523
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area located south of the 210 Freeway, west of
Etiwanda Ave, southwest of the 1-15 Freeway and east of Haven Ave, also known as the
Victoria Neighborhood Planned Community, and are more particularly in the diagram of the
District included herein.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 14
Page 524
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 14
Page 525
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Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 14
Page 526
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Total Expenditures Budget
U
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga
Fiscal Year 2019/20
328,780
7
ATTACHMENT 14
Page 527
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 19,640
Fringe Benefits
9,430
Subtotal - Personnel
29,070
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
9,940
Contract Services
8,050
Subtotal - Operations and Maintenance
18,220
Utilities:
Electric Utilities
100,150
Assessment Administration
34,240
Adm in./General Overhead
8,010
Subtotal - Operations and Maintenance
160,620
Debt Service:
Interest Expense
14,370
Principal Repayments
81,170
Subtotal - Debt Service
95,540
Transfer Out - General Street Lights Fund
43,550
Total Expenditures Budget
U
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga
Fiscal Year 2019/20
328,780
7
ATTACHMENT 14
Page 527
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 355,500
Anticipated Prior Year Delinquencies Collection 3,860
Subtotal - Taxes 359,360
Other Revenues:
Interest Earnings 25,730
Total Revenues Budget $ 385,090
Contribution to/(Use of) Fund Balance $ 56,310
Total Gross Estimated Assessments $ 359,085.89
Total District EBU Count 7,615.82
Actual Assessment per EBU - Fiscal Year 2019/20 $ 47.15
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 47.15
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating Reserve
$ (189,784)
56,310
$ (133,474)
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 14
Page 528
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City General
Fund for the acquisition of street lights and installation of LED street lighting within the District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 14
Page 529
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 14
Page 530
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon
the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 14
Page 531
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 14
Page 532
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$47.15
$47.15
6,512.00
6,512.00
Multi -Family Residential
47.15
47.15
589.00
589.00
Non -Residential
47.15
47.15
257.41
514.82
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 14
Page 532
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 14
Page 533
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Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 14
Page 534
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$47.15
6,512.00
6,512.00
$307,040.80
Multi -Family Residential
47.15
589.00
589.00
$27,771.35
Non -Residential
47.15
257.41
514.82
$24,273.74
Totals
7,358.41
7,615.82
$359,085.89
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexation is effective for Fiscal Year 2019/20:
Annexation
Total Units/
Apn Date
Project Name Acres Total EBUs
Property Type
1090-331-05 05/02/18
PM19762 3.66 3.66
CO/IND
1090-331-05 05/02/18
PM19762 380.00 380.00
CONDO
Street Lighting Maintenance District No. 3 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 14
Page 535
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 4
(Terra Vista Planned Community)
Page 536
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 4
(TERRA VISTA PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 537
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 538
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 4 (Terra Vista Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 29,670
Operations and Maintenance 80,160
Debt Service 48,210
Transfer Out 20,220
Total Expenditures Budget 178,260
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 164,740
Anticipated Prior Year Delinquencies Collection 1,760
Subtotal - Taxes 166,500
Other Revenues 17,770
Total Revenues Budget 184,270
Contribution to/(Use of) Fund Balance $ 6,010
Total District EBU Count 5,745.80
Actual Assessment per EBU $ 28.96
Maximum Allowable Assement per EBU $ 28.96
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHEMNT 15
Page 539
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHEMNT 15
Page 540
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHEMNT 15
Page 541
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as the Terra Vista Planned
Community, which is located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave,
south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHEMNT 15
Page 542
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHEMNT 15
Page 543
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Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHEMNT 15
Page 544
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Operations and Maintenance:
Fiscal Year
2019/20 Budget
Expenditures
Membership Dues
50
Personnel Services:
4,940
Equipment Operations and Maintenance
Regular Salaries
$
19,640
Overtime Salaries
$
600
Fringe Benefits
$
9,430
Subtotal - Personnel
20,950
29,670
Operations and Maintenance:
Operations and Maintenance:
Training
190
Membership Dues
50
O & M/General
4,940
Equipment Operations and Maintenance
1,000
Contract Services
3,730
Subtotal - Operations and Maintenance
9,910
Utilities:
Electric Utilities
43,280
Assessment Administration
20,950
Adm in./General Overhead
6,020
Subtotal - Operations and Maintenance
80,160
Debt Service:
Interest Expense
7,250
Principal Repayments
40,960
Subtotal - Debt Service
48,210
Transfer Out - General City Street Lights Fund
20,220
Total Expenditures Budget
$ 178,260
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHEMNT 15
Page 545
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 164,740
Anticipated Prior Year Delinquencies Collection 1,760
Subtotal - Taxes 166,500
Other Revenues:
Interest Earnings 17,770
Total Revenues Budget $ 184,270
Contribution to/(Use of) Fund Balance $ 6,010
Total Gross Estimated Assessments $ 166,398.37
Total District EBU Count 5,745.80
Actual Assessment per EBU - Fiscal Year 2019/20 $ 28.96
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 28.96
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating Reserve
$ (283,520)
6,010
$ (277,510)
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHEMNT 15
Page 546
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHEMNT 15
Page 547
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHEMNT 15
Page 548
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHEMNT 15
Page 549
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land -use is
converted to EBUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHEMNT 15
Page 550
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$28.96
$28.96
2,652.00
2,652.00
Multi -Family Residential
28.96
28.96
5,250.00
2,625.00
Non -Residential
28.96
28.96
234.40
468.80
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHEMNT 15
Page 550
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHEMNT 15
Page 551
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Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHEMNT 15
Page 552
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$28.96
2,652.00
2,652.00
$76,801.92
Multi -Family Residential
28.96
5,250.001
2,625.001
76,020.00
Non -Residential
28.96
234.40
468.80
13,576.45
Totals
8,136.40
5,745.80
$166,398.37
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 4 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHEMNT 15
Page 553
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 5
(Caryn Planned Community)
Page 554
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 5
(CARYN PLANNED COMMUNITY)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 555
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION 3
Reason for Assessment 3
Process for Annual Assessment 3
PLANS AND SPECIFICATIONS 4
Description of the Boundaries of the District 4
Description of Improvements and Services 4
Map of Improvements 5
ESTIMATE OF COSTS 7
District Budget 7
Definitions of Budget Items 9
METHOD OF ASSESSMENT 10
Overview 10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 556
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 5 (Caryn Planned Community) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 6,800
Operations and Maintenance 39,150
Debt Service 21,660
Transfer Out 9,600
Total Expenditures Budget 77,210
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
Anticipated Prior Year Delinquencies Collection
Total Revenues Budget
Contribution to/(Use of) Fund Balance
Total District EBU Count
Actual Assessment per EBU
Maximum Allowable Assement per EBU
43,710
510
44,220
$ (32,990)
1,276.00
$ 34.60
$ 34.60
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 16
Page 557
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report, and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 16
Page 558
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 16
Page 559
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga. The boundaries of the District are
generally described as that area located north of the 210 Freeway, south of Banyan St, west of
Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The
boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857
and 13858 west of Milliken Ave.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 16
Page 560
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 16
Page 561
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Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 16
Page 562
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 16
Page 563
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 4,590
Fringe Benefits
2,210
Subtotal - Personnel
6,800
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
Contract Services
1,770
O & M/General
8,990
Subtotal - Operations and Maintenance
10,990
Utilities:
Electric Utilities
19,400
Assessment Administration
6,670
Adm in./General Overhead
2,090
Subtotal - Operations and Maintenance
39,150
Debt Service:
Interest Expense
3,260
Principal Repayments
18,400
Subtotal - Debt Service
21,660
Transfer Out - General Street Lights Fund
9,600
Total Expenditures Budget
$ 77,210
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 16
Page 563
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 43,710
Anticipated Prior Year Delinquencies Collection 510
Subtotal - Taxes 44,220
Total Revenues Budget $ 44,220
Contribution to/(Use of) Fund Balance $ (32,990)
Total Gross Estimated Assessments $ 44,149.60
Total District EBU Count 1,276.00
Actual Assessment per EBU - Fiscal Year 2019/20 $ 34.60
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 34.60
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ (479,737)
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (32,990)
Estimated Reserve Fund Balance, June 30, 2020 $ (512,727)
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 16
Page 564
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 16
Page 565
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 16
Page 566
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 16
Page 567
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. The following table provides the weighting factors
applied by land -use types, as assigned by County use code, to determine each parcel's EBU
assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 16
Page 568
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$34.60
$34.60
1,276.00
1,276.00
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 16
Page 568
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 16
Page 569
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Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 16
Page 570
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 16
Page 571
Actual
Assessment
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$34.60
1,276.00
1,276.00
$44,149.60
Totals
1,276.001
1,276.001
$44,149.60
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 5 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 16
Page 571
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 6
(Commercial Industrial)
Page 572
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 6
(COMMERCIAL INDUSTRIAL)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 573
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 574
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 6 (Commercial Industrial) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 29,070
Operations and Maintenance 58,540
Debt Service 34,990
Transfer Out 15,030
Total Expenditures Budget 137,630
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 132,530
Anticipated Prior Year Delinquencies Collection 880
Subtotal - Taxes 133,410
Other Revenues 8,020
Total Revenues Budget 141,430
Contribution to/(Use of) Fund Balance $ 3,800
Total District EBU Count 2,604.28
Actual Assessment per EBU $ 51.40
Maximum Allowable Assement per EBU $ 51.40
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 17
Page 575
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefited Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 17
Page 576
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 17
Page 577
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to, express their support for, or opposition
to the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as the commercial and industrial area of the City which is
generally bounded by Foothill Blvd on the north, 4th St on the south, East Ave on the east and
Grove Ave on the west.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 17
Page 578
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 17
Page 579
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Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 17
Page 580
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Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 17
Page 580
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Operations and Maintenance:
Fiscal Year
Operations and Maintenance:
2019/20 Budget
Expenditures
180
Personnel Services:
50
Regular Salaries
$ 19,640
Fringe Benefits
9,430
Subtotal - Personnel
29,070
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
6,940
Equipment Operations and Maintenance
800
Contract Services
2,780
Subtotal - Operations and Maintenance
10,750
Utilities:
Electric Utilities
36,090
Assessment Administration
5,610
Admin./General Overhead
6,090
Subtotal - Operations and Maintenance
58,540
Debt Service:
Interest Expense 5,260
Principal Repayments 29,730
Subtotal - Debt Service 34,990
Transfer Out - General Street Lights Fund 15,030
Total Expenditures Budget
$ 137,630
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 17
Page 581
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 132,530
Anticipated Prior Year Delinquencies Collection 880
Subtotal - Taxes 133,410
Other Revenues:
Interest Earnings 8,020
Total Revenues Budget $ 141,430
Contribution to/(Use of) Fund Balance $ 3,800
Total Gross Estimated Assessments $ 133,859.93
Total District EBU Count 2,604.28
Actual Assessment per EBU - Fiscal Year 2019/20 $ 51.40
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 51.40
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating
Operating Reserve
$ (134,393)
3,800
$ (130,593)
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 17
Page 582
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 17
Page 583
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 17
Page 584
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 17
Page 585
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined, however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single family home as
the basic unit of assessment.
A single family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Non -Residential
1.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rate
for the District:
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 17
Page 586
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Non -Residential
$51.40
$51.40
2,604.28
2,604.28
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 17
Page 586
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 17
Page 587
Street Lighting Maintenance District No. 6 - City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 17
Page 588
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Street Lighting Maintenance District No. 6 - City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 17
Page 588
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessment for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for the 2019/20 Fiscal Year:
Apn
Actual
Project Name
Total Units/
Acres
Total EBUs
Property Type
Assessment
Total
DRC2016-00726
26.64
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Total Assessment
Non -Residential
$51.40
2,604.28
2,604.28
$133,859.93
Totals
14.09
2,604.28
2,604.281
$133,859.93
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
The following annexations are effective for the 2019/20 Fiscal Year:
Apn
Annexation
Date
Project Name
Total Units/
Acres
Total EBUs
Property Type
0229-021-60
03/07/18
DRC2016-00726
26.64
26.64
CO/IND
0209-262-25
05/02/18
PM 19683
5.4
5.4
CO/IND
0210-081-43
08/01/18
PM 19823
14.09
14.09
CO/IND
0210-082-94
08/01/18
DRC2016-00670
11.84
11.84
CO/IND
0229-321-07
08/15/18
DRC2016-00294
2.03
2.03
CO/IND
0208-353-07
09/19/18
PM 19851
1.97
1.97
CO/IND
0229-131-15, 16 & 26
12/19/18
PM 19851
11.82
11.82
CO/IND
Street Lighting Maintenance District No. 6 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 17
Page 589
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 7
(North Etiwanda)
Page 590
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 7
(NORTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 591
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 592
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 7 (North Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services $ 21,550
Operations and Maintenance 95,870
Debt Service 68,880
Transfer Out 30,430
Total Expenditures Budget 216,730
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies 128,590
Anticipated Prior Year Delinquencies Collection 1,700
Subtotal - Taxes 130,290
Other Revenues 2,380
Transfers In 83,920
Total Revenues Budget 216,590
Contribution to/(Use of) Fund Balance $ (140)
Total District EBU Count 3,898.00
Actual Assessment per EBU $ 33.32
Maximum Allowable Assement per EBU $ 33.32
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 18
Page 593
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 18
Page 594
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 18
Page 595
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as North Etiwanda, which is
generally bounded by Highland Ave on the south, Day Creek Channel on the west and City
limits on the east and north.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 18
Page 596
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 18
Page 597
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Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 18
Page 598
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Operations and Maintenance:
Fiscal Year
Operations and Maintenance:
2019/20 Budget
Expenditures
180
Personnel Services:
50
Regular Salaries
$ 14,560
Fringe Benefits
6,990
Subtotal - Personnel
21,550
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
50
O & M/General
4,940
Contract Services
5,630
Subtotal - Operations and Maintenance
10,800
Utilities:
Electric Utilities
60,780
Assessment Administration
20,370
Admin./General Overhead
3,920
Subtotal - Operations and Maintenance
95,870
Debt Service:
Interest Expense
10,360
Principal Repayments
58,520
Subtotal - Debt Service
68,880
Transfer Out - General Street Lights Fund
30,430
Total Expenditures Budget
$ 216,730
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 18
Page 599
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies $ 128,590
Anticipated Prior Year Delinquencies Collection 1,700
Subtotal - Taxes 130,290
Other Revenues:
Interest Earnings 2,380
Transfer In:
Transfer In - General Fund $ 83,920
Total Revenues Budget $ 216,590
Contribution to/(Use of) Fund Balance $ (140)
Total Gross Estimated Assessments $ 129,881.36
Total District EBU Count 3,898.00
Actual Assessment per EBU - Fiscal Year 2019/20 $ 33.32
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 33.32
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EDU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Operating Reserve
Estimated Reserve Fund Balance, June 30, 2019 $ (1,047,774)
Contribution to/(Use of) Reserve - Fiscal Year 2019/20 (140)
Estimated Reserve Fund Balance, June 30, 2020 $ (1,047,914)
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 18
Page 600
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 18
Page 601
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 18
Page 602
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements were installed and are maintained specifically for the properties within the
District; only properties within the District receive a special benefit and are assessed for said
maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 18
Page 603
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The Equivalent Dwelling Unit ("EDU") method of apportionment
uses the single-family home as the basic unit of assessment.
A single-family home equals one Equivalent Dwelling Unit (EDU). Every other land -use is
converted to EDUs based on an assessment formula that equates to the property's specific
development status, type of development (land -use), and size of the property, as compared to a
single-family home. The following table provides the weighting factors applied to various land -
use types, as assigned by County use code, to determine each parcel's EDU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
0.50
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EDU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EDU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 18
Page 604
Maximum
Allowable
Actual
Assessment Rate
Asessment
Total
Property Type (County Use Code)
per EBU
Rate per EBU
Units/Acres
Total EBUs
Single Family Residential
$33.32
$33.32
3,898.00
3,898.00
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 18
Page 604
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 18
Page 605
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Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 18
Page 606
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Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 18
Page 606
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 18
Page 607
Actual
Assessment
Total
Total
Property Type (County Use Code)
Rate per EBU
Units/Acres
Total EBUs
Assessment
Single Family Residential
$33.32
3,898.00
3,898.00
$129,881.36
Totals
3,898.001
3,898.001
$129,881.36
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 7 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 18
Page 607
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Street Lighting Maintenance District No. 8
(South Etiwanda)
Page 608
CITY OF RANCHO CUCAMONGA
STREET LIGHTING MAINTENANCE DISTRICT NO. 8
(SOUTH ETIWANDA)
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 609
TABLE OF CONTENTS
ENGINEER'S LETTER 1
INTRODUCTION
3
Reason for Assessment
3
Process for Annual Assessment
3
PLANS AND SPECIFICATIONS
4
Description of the Boundaries of the District
4
Description of Improvements and Services
4
Map of Improvements
5
ESTIMATE OF COSTS
7
District Budget
7
Definitions of Budget Items
9
METHOD OF ASSESSMENT
10
Overview
10
Special Benefit 11
General Benefit 11
Method of Assessment Spread 11
ASSESSMENT DIAGRAM 13
ASSESSMENT ROLL AND ANNEXATIONS 15
Assessment Roll 15
Annexations 15
Page 610
ENGINEER'S LETTER
WHEREAS, on June 19, 2019, the City Council of Rancho Cucamonga (the "City"),
under the Landscaping and Lighting Act of 1972 (the "1972 Act") adopted its Resolution No.
19 -XXX, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light
Maintenance District No. 8 (South Etiwanda) (the "District"); and
WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare
and file an Annual Engineer's Report for Fiscal Year 2019/20 pursuant to the requirements of
the 1972 Act. The Annual Engineer's Report presents the plans and specifications describing
the general nature, location and extent of the improvements to be maintained, an estimate of
the costs of the maintenance, operations and servicing of the improvements for the District for
the referenced fiscal year, a diagram for the District, showing the area and properties proposed
to be assessed, and an assessment of the estimated costs of the maintenance, operations and
servicing of the improvements, assessing the net amount upon all assessable lots and/or
parcels within the District in proportion to the special benefit received; and
NOW THEREFORE, the following assessment is proposed to be authorized in order to
pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street
lighting, and estimated costs of maintenance, operation and servicing of the improvements to be
paid by the assessable real property within the boundaries of the District in proportion to the
special benefit received. The following table summarizes the proposed assessment.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 19
Page 611
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services
$
26,810
Operations and Maintenance
42,440
Debt Service
18,150
Transfer Out
10,720
Total Expenditures Budget
98,120
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
70,490
Anticipated Prior Year Delinquencies Collection
800
Subtotal - Taxes
71,290
Other Revenues
37,770
Total Revenues Budget
109,060
Contribution to/(Use of) Fund Balance
$
10,940
Total District EBU Count
2,326.78
Actual Assessment per EBU
$
30.60
Maximum Allowable Assement per EBU
$
193.75
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 19
Page 611
In making the assessments contained herein pursuant to the 1972 Act:
1. I have identified all parcels which will have a special benefit conferred upon them from
the improvement described in the Special Benefit Section of this Annual Engineer's
Report (the "Specially Benefited Parcels"). For particulars as to the identification of said
parcels, reference is made to the Assessment Diagram, a copy of which is included in
this Annual Engineer's Report.
2. 1 have evaluated the costs and expenses of the improvements upon the Specially
Benefitted Parcels. In making such evaluation:
a. The proportionate special benefit derived by each Specially Benefited Parcel
from the improvements was determined in relationship to the entirety of the
maintenance costs of the improvements;
b. No assessment has been imposed on any Specially Benefited Parcel which
exceeds the reasonable cost of the proportional special benefit conferred on
such parcel from the improvements; and
c. Any general benefits from the improvements have been separated from the
special benefits and only special benefits have been assessed.
I, the undersigned, respectfully submit the enclosed Annual Engineer's Report and, to the best
of my knowledge, information and belief, I certify that the Annual Engineer's Report and
Assessment Diagram included herein have been prepared and computed in accordance with
the order of the City Council of the City of Rancho Cucamonga and the Assessment Law.
Jason C. Welday, Director of Engineering Services/City Engineer
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 19
Page 612
INTRODUCTION
Reason for Assessment
Approval of the assessment covered by this Engineer's Report will generate the revenue
necessary to:
Provide for the maintenance and servicing of the improvements described in this
Engineer's Report. Maintenance may include but is not limited to, all of the
following: the upkeep, repair, removal or replacement of all or any part of any
improvement. Servicing means the furnishing of electricity, gas or other
illuminating energy for the lighting or appurtenant facilities. This shall also
include material, vehicle, equipment, capital improvements, the installation of
LED street lighting, and administrative costs associated with the annual
administration and operation of the District.
Process for Annual Assessment
The City cannot levy and collect annual assessments within the District without complying with
the procedures specified in the 1972 Act. On an annual basis, an Engineer's Report must be
prepared which contains a full and detailed description of the improvements, the boundaries of
the District and any zones therein, and the proposed assessments upon assessable lots and
parcels of land within the District.
The City Council must also adopt a resolution of intention which:
• Declares the intention of the City Council to levy and collect assessments within the
District for the fiscal year stated therein.
• Generally describes the existing and proposed improvements and any substantial
changes proposed to be made in existing improvements.
• Refers to the District by its distinctive designation and indicate the general location of the
District.
• Refers to the Engineer's Report, on file with the City Clerk, for a full and detailed
description of the improvements, the boundaries of the District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within the
District.
• Gives notice of the time and place for public hearing by the City Council on the levy of
the proposed assessment.
• States whether the assessment is proposed to increase from the previous year.
If the assessments are to be levied in the same or lesser amounts than the maximum
assessment amount approved, the City Clerk shall give notice by causing the resolution of
intention to be published. Any interested person may, prior to the conclusion of the public
hearing, file a written protest which shall state all grounds of objection. The protest shall contain
a description sufficient to identify the property owned by the property owner filing the protest.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 19
Page 613
During the course or upon conclusion of the hearing, the City Council may order changes in any
of the matters provided in the report, including the improvements, to the zones within the
District, and the proposed diagram or the proposed assessment.
The City Council, upon conclusion of the public hearing must then adopt a resolution confirming
the diagram and assessment, either as originally proposed or as changed by it. The adoption of
the resolution shall constitute the levy of an assessment for the fiscal year referred to in the
assessment.
If the assessment to be levied exceeds the maximum assessment amount previously approved,
the City must comply with the procedures specified in Article XIII D and Proposition 218. The
voters in the State of California in November 1996 added Article XIII D to the California
Constitution imposing, among other requirements, the necessity for the City to conduct an
assessment ballot procedure to enable the owners of each property on which assessments are
proposed to be enacted or increased, the opportunity to express their support for, or opposition
to, the proposed assessment or increase in such assessment.
PLANS AND SPECIFICATIONS
The District provides for the administration, maintenance, operations, and servicing of various
improvements located within the public right-of-way and dedicated easements within the
boundaries of the District.
Description of the Boundaries of the District
The District is located in the City of Rancho Cucamonga, State of California. The boundaries of
the District are generally described as that area of the City known as South Etiwanda, which is
generally bounded by Etiwanda Ave on the west, Highland Ave on the north and Foothill Blvd on
the south. The southern portion of the District is bounded by East Ave on the east and the
northern portion of the District is bounded by the 1-15 Freeway on the east.
Reference is also made to the Assessment Diagram included in this Report.
Description of Improvements and Services
The improvements are the maintenance and servicing of street lights, traffic signals and
appurtenant facilities throughout the District. The maintenance and servicing includes, but is not
limited to, furnishing electric current for public lighting facilities including street lights and traffic
signals, and associated appurtenant facilities. Services include personnel, materials, contracting
services, utilities, and all necessary costs associated with the maintenance, replacement and
repair required to keep the improvements in operational and satisfactory condition. In addition, it
is the City's intention to continue to use cost effective materials, in order to lower expenses of
the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation
of LED street lighting specially benefiting the properties within the District has been added to the
improvements.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 19
Page 614
Map of Improvements
The following page shows the map of street light and traffic signal improvements to be
maintained using District funds.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 19
Page 615
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Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 19
Page 616
ESTIMATE OF COSTS
The estimated costs of administration, maintenance, operations, and servicing the
improvements as described in the Plans and Specifications are summarized below. Each year,
as part of the District levy calculation process, the costs and expenses are reviewed and the
annual costs are projected for the following fiscal year.
District Budget
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 19
Page 617
Fiscal Year
2019/20 Budget
Expenditures
Personnel Services:
Regular Salaries
$ 18,110
Fringe Benefits
8,700
Subtotal - Personnel
26,810
Operations and Maintenance:
Operations and Maintenance:
Training
180
Membership Dues
40
O & M/General
4,940
Contract Services
1,980
Subtotal - Operations and Maintenance
7,140
Utilities:
Electric Utilities
21,660
Assessment Administration
8,290
Admin./General Overhead
5,350
Subtotal - Operations and Maintenance
42,440
Debt Service:
Interest Expense
2,730
Principal Repayments
15,420
Subtotal - Debt Service
18,150
Transfer Out - General City Street Lights Fund
10,720
Total Expenditures Budget
$ 98,120
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 19
Page 617
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating Reserve
$ 1,731,759
10,940
$ 1,742,699
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 19
Page 618
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$
70,490
Anticipated Prior Year Delinquencies Collection
800
Subtotal - Taxes
71,290
Other Revenues:
Interest Earnings
37,340
Developer Energizing Fee
430
Subtotal - Other Revenues
37,770
Total Revenues Budget
$
109,060
Contribution to/(Use of) Fund Balance
$
10,940
Total Gross Estimated Assessments
$
71,199.46
Total District EBU Count
2,326.78
Actual Assessment per EBU - Fiscal Year 2019/20
$
30.60
Maximum Allowable Assement per EBU - Fiscal Year 2019/20
$
193.75
The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District
budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent
District annexations. Each year, prior to the assessments being placed on the tax roll, the City
will review the budget and determine the amount needed to maintain the improvements for the
upcoming fiscal year. The actual assessment per EBU will be based on the total amount of
funds needed to maintain the improvements in a satisfactory and healthy condition. The actual
assessment amount may be lower than the maximum allowable assessment; however, it may
not exceed the maximum unless the increase is approved by the property owners in accordance
with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County, whichever is later. The reserve balance information for the
District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Operating Reserve
$ 1,731,759
10,940
$ 1,742,699
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 19
Page 618
Definitions of Budget Items
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Utilities: This item includes the costs to furnish electricity and telephone services, as required,
for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities
throughout the District.
Assessment Administration: This item includes the cost to all particular departments and
staff of the City, and consultants for providing the administration, coordination and management
of District services, operations, and incidental expenses related to the District. This item also
includes creation of an annual Engineer's Report, resolutions and placing the assessment
amounts onto the County tax roll each year, along with responding to any public inquiries and
future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include installation of safety
lights and other large improvements.
Debt Service: This item includes the repayment of interest and principal to the City Capital
Reserve Fund for the acquisition of street lights and installation of LED street lighting within the
District.
Transfer Out - General City Street Lights Fund: This item includes the cost for the
replacement and installation of District owned street lights. These costs are incurred in the
General City Street Lights Fund and reimbursed by the District.
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings and Developer Energizing Fees.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 19
Page 619
METHOD OF ASSESSMENT
Overview
Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred
upon them as a result of the maintenance and operation of improvements and services shall be
identified, and the proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entire costs of the maintenance and operation of
improvements. The 1972 Act, permits the establishment of assessment districts for the purpose
of providing certain public improvements which include the public lighting facilities, including
traffic signals.
Section 22573 of the 1972 Act requires that maintenance assessments must be levied
according to benefit rather than according to assessed value. This Section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefit to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division
7 commencing with Section 5000) [of the Streets and Highways Code, State of
California].
Section 22547 of the 1972 Act also permits the designation of zones of benefit within any
individual assessment district if "by reasons or variations in the nature, location, and extent of
the improvements, the various areas will receive different degrees of benefit from the
improvement".
Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to
the proportional special benefit conferred on the property. Article XIII D also provides that
publicly owned properties must be assessed unless there is clear and convincing evidence that
those properties receive no special benefit from the assessment. Exempted from the
assessment would be the areas of public streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways.
The net amount to be assessed may be apportioned by any formula or method which fairly
distributes the net amount among all assessable lots or parcels. Proposition 218, approved by
the voters in November 1996, requires the City to separate general benefit from special benefit,
where only special benefit is assessed.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 10
Fiscal Year 2019/20 ATTACHMENT 19
Page 620
Special Benefit
The maintenance and servicing of the improvements within the District (which are described in
the Description of Improvements and Services Section of this report) are for the benefit of the
properties within the District, and as such confer a special and direct benefit to parcels within
the District by:
• improving the livability, safety, appearance, and desirability for properties within the
boundaries of the District, and
• ensuring that improvements do not reach a state of deterioration or disrepair so as to be
materially detrimental to properties within the District, and
• providing for safe vehicular and pedestrian access for properties within the District, and
• providing beautification and overall enhancement to properties within the District.
The above mentioned items affect the assessed property in a way that is particular and distinct
from their effect on other parcels and that real property in general and the public at large do not
share. They contribute to a specific enhancement of the properties within the District. Since
these improvements, including the community trails, were installed and are maintained
specifically for the properties within the District; only properties within the District receive a
special benefit and are assessed for said maintenance.
General Benefit
In addition to the special benefits received by parcels within the District, there are derivative
general benefits that are conferred on parcels outside the boundaries of the District which
include:
• the safety and visual enhancement of the area to persons or vehicles that may travel
through the District
However, it has been determined that these benefits are derivative and do not provide a direct
benefit to parcels outside of the district that are not being assessed.
Method of Assessment Spread
Each of the parcels within the District is deemed to receive special benefit from the
improvements. Each parcel that has a special benefit conferred upon it as a result of the
maintenance and operation of improvements are identified and the proportionate special benefit
derived by each identified parcel is determined in relationship to the entire costs of the
maintenance and operation of the improvements.
When the District was formed, Article XIII D and Proposition 218 had not yet been passed.
Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus
Implementation Act, new rules were put into place. Due to the changes in legal requirements, as
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 11
Fiscal Year 2019/20 ATTACHMENT 19
Page 621
property annexed to the District after the passage of the Assessment Law, the description of the
method of assessment became more refined; however, the assessment per parcel has
remained the same since Fiscal Year 1996/97. Further, no parcel included in the District
formation or annexations prior to when the language was refined, are now being levied
differently than they were at the time the District was formed or the parcels were annexed.
To assess special benefit appropriately, it is necessary to relate the different type of parcel
improvements to each other. The EBU method of apportionment uses the single-family home as
the basic unit of assessment.
A single-family home equals one EBU. Every other land -use is converted to EBUs based on an
assessment formula that equates to the property's specific development status, type of
development (land -use), and size of the property, as compared to a single-family home. The
following table provides the weighting factors applied to various land -use types, as assigned by
County use code, to determine each parcel's EBU assignment.
Land -Use Equivalent Dwelling Units
Property Type (County Use Code)
EBU Value
Multiplier
Single Family Residential
1.00
Parcel
Multi -Family Residential
1.00
Unit
Non -Residential
2.00
Acre
The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type
determination and units/acreage assignments, unless better data is available to the City. In
addition, if any parcel within the District is identified by the County Auditor/Controller to be an
invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall
be based on the correct parcel number and/or new parcel number(s) County use code and
subsequent property information. If a single parcel has changed to multiple parcels, the EBU
assignment and assessment amount applied to each of the new parcels will be recalculated
rather than spread the proportionate share of the original assessment.
The following table summarizes the Fiscal Year 2019/20 maximum allowable assessment rates
for the District:
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 19
Page 622
Maximum
Allowable
Actual
Assessment
Asessment Rate
Total
Property Type (County Use Code)
Rate per EBU
per EBU
Units/Acres
Total EBUs
Single Family Residential
$193.75
$30.60
1,206.00
1,206.00
Multi -Family Residential
193.75
30.60
11057.00
1,057.00
Non -Residential
193.75
30.60
31.89
63.78
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 12
Fiscal Year 2019/20 ATTACHMENT 19
Page 622
The total amount of maintenance and incidental costs for maintaining the street lights and traffic
signals is assessed to the individual parcels of real property within the District in proportion to
the special benefit received by such parcels of real property. The proposed individual
assessments are shown on the assessment roll in this report.
ASSESSMENT DIAGRAM
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the Assessor of the County San Bernardino, at the time this report was prepared, and
are incorporated by reference herein and made part of this Engineer's Report.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 13
Fiscal Year 2019/20 ATTACHMENT 19
Page 623
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Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 14
Fiscal Year 2019/20 ATTACHMENT 19
Page 624
ASSESSMENT ROLL AND ANNEXATIONS
Assessment Roll
The assessment roll is a listing of the assessment for Fiscal Year 2019/20 apportioned to each
lot or parcel, as shown on the last equalized roll of the Assessor of the County of San
Bernardino. The following table summarizes the Fiscal Year 2019/20 actual assessments for the
District:
Property Type (County Use Code)
Actual
Assessment
Rate per EBU
Total
Units/Acres
Total EBUs
Total Assessment
Single Family Residential
$30.60
1,206.00
1,206.00
$36,903.60
Multi -Family Residential
30.60
1,057.00
1,057.001
32,344.20
Non -Residential
30.60
31.89
63.78
1,951.66
Totals
1
1 2,294.89
2,326.78
$71,199.46
A copy of the full assessment roll is available for review in the City Clerk's office.
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Street Lighting Maintenance District No. 8 — City of Rancho Cucamonga 15
Fiscal Year 2019/20 ATTACHMENT 19
Page 625
Preliminary Annual Engineer's Report
Fiscal Year 2019/20
City of Rancho Cucamonga
Parks and Recreation Improvement
District No. PD -85
Jason C. Welday, Director of Engineering Services/City Engineer
Page 626
CITY OF RANCHO CUCAMONGA
PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD -85
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Phone: 909.477.2700
Fax: 909.477.2849
CITY COUNCIL
L. Dennis Michael, Mayor
Lynne B. Kennedy, Mayor Pro Tem
Ryan A. Hutchison, Council Member
Kristine D. Scott, Council Member
Sam Spagnolo, Council Member
CITY STAFF
John R. Gillison, City Manager
Lori E. Sassoon, Deputy City Manager/Administrative Services
Jason C. Welday, Director of Engineering Services/City Engineer
William Wittkopf, Public Works Director
Tamara L. Layne, Finance Director
Page 627
TABLE OF CONTENTS
AUTHORITY FOR REPORT
FINDINGS
DISTRICT ANALYSIS
ESTIMATE OF WORK
District Budget
Definitions of Budget Items
METHOD OF SPREAD
Annexations
Boundary Map
2
3
3
5
6
8
8
Page 628
AUTHORITY FOR REPORT
This report for the Fiscal Year 2019/20 is prepared pursuant to the order of the City Council of
the City of Rancho Cucamonga (the "City") and in compliance with the requirements of Article 4,
Chapter 1, Landscape and Lighting Act of 1972 (the "1972 Act"), being Division 15, Section
22500 of the Streets and Highways code. Provisions for this annual assessment are included in
Chapter 3 of the 1972 Act.
The purpose of this report is to set forth findings and the assessment analysis for the annual
levy of assessments for the Park and Recreation Improvement District No. PD -85 (the "District").
This District, using direct benefit assessments, was originally created to provide funds to finance
the cost of construction, maintenance, operation and debt payment of Heritage Community Park
and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently, the debt has
been repaid with only the ongoing maintenance and operation with periodic capital improvement
expenditures of the parks remaining.
FINDINGS
Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather
than according to assessed value. The section states:
The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefits to be
received by each such lot or parcel from the improvements.
The means of determining whether or not a parcel will benefit from the improvements is
contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the
Streets and Highways Code, State of California).
The 1972 Act also provides for the classification of various areas within an assessment district
into benefit areas where, by reason of variations in the nature, location, and extent of the
improvements, the various areas will receive differing degrees of all territory receiving
substantially the same degree of benefit from the improvements and may consist of contiguous
or noncontiguous areas.
As the assessments are levied on the bases of benefit, they are considered a user's fee, not a
tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies,
such as a city, county, state, or the Federal government, are not assessable without the
approval of the particular agency and, normally, are not assessed. Certain other parcels used
for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are
also exempt from assessment.
The assessment for mobile home parks will be based upon underlying lot acreage
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 1
Fiscal Year 2019/20 ATTACHMENT 20
Page 629
DISTRICT ANALYSIS
A. District Boundary
The District includes all of the City of Rancho Cucamonga with the general exception of
land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned
Communities.
All parcels of real property affected are more particularly described in maps prepared in
accordance with Section 327 of the Revenue and Taxation Code, which are on file in the
office of the San Bernardino County Assessor in the Hall of Records, 172 West Third
Street, San Bernardino, California and which are hereby made a part hereof by
reference.
B. District Name
City of Rancho Cucamonga Park and Recreation Improvement District No. PD -85.
C. Facilities
The existing works within the District boundary are generally described as follows:
The maintenance and operation of Heritage Community Park including, but not
limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots,
lighting, restrooms, equestrian facilities, playground equipment, picnic facilities,
athletic facilities, and walking, jogging and equestrian trails and sanitary sewer
connections.
2. The maintenance and operation of Red Hill Community Park including, but not
limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots,
lighting, waterscape, restrooms, senior citizens facilities, playground equipment,
picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer
connections and onsite drainage inlets.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 2
Fiscal Year 2019/20 ATTACHMENT 20
Page 630
ESTIMATE OF WORK
The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal
years. Costs for the district will be reviewed annually. Any surplus credited against assessment
or any deficits shall be included in the assessment for the following fiscal year.
District Budget
Expenditures
Personnel Services:
Regular Salaries
Overtime Salaries
Fringe Benefits
Subtotal - Personnel
Fiscal Year
2019/20 Budget
$ 142,150
3,680
68,240
214,070
Operations and Maintenance:
Operations and Maintenance:
O & M/General
118,910
O & M/Facilities
2,500
Emergency Equipment and Vehicle Rental
8,500
Equipment Operations and Maintenance
4,500
Subtotal - Operations and Maintenance
134,410
Contract Services:
Contract Services/General
329,790
Contract Services/Facilities
12,870
Tree Maintenance
19,120
Subtotal - Contract Services
361,780
Utilities:
Telephone Utilities
6,700
Water Utilities
196,160
Electric Utilities
120,320
Subtotal - Utilities
323,180
Assessment Administration
144,590
Adm in./General Overhead
52,650
Other Expenses
2,960
Subtotal - Operations and Maintenance
1,019,570
Capital Expenditures:
Captial Outlay - Improvements Other Than Building
Subtotal - Capital Expenditures
Transfers Out:
Transfers Out - PD -85 Capital Reserve Fund
Total Expenditures Budget
335,300
335,300
116,800
$ 1,685,740
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 3
Fiscal Year 2019/20 ATTACHMENT 20
Page 631
Total Revenues Budget
$ 1,680,590
Contribution to/(Use of) Fund Balance $ (5,150)
Total Gross Estimated Assessments $ 1,159,090.00
Total District EBU Count 37,390.00
Actual Assessment per EBU - Fiscal Year 2019/20 $ 31.00
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 31.00
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment will be based on the estimated costs of maintenance, available fund
balance and maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal
Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and
pending capital projects.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 20
Page 632
Fiscal Year
2019/20 Budget
Revenues
Taxes:
Estimated Assessments, Net of Estimated Delinquencies
$ 1,147,500
Anticipated Prior Year Delinquencies Collection
14,000
Subtotal - Taxes
1,161,500
Other Revenues:
Interest Earnings
34,440
Other Rental/Lease Income
107,450
Park Maintenance Fees
6,500
Sports Field User Group Rentals
650
Sports Lighting Fees
39,220
Other Revenue
500
Subtotal - Other Revenues:
188,760
Transfer In:
Transfer In - General Fund
213,530
Transfer In - PD -85 Operating Fund
116,800
Subtotal - Transfer In:
330,330
Total Revenues Budget
$ 1,680,590
Contribution to/(Use of) Fund Balance $ (5,150)
Total Gross Estimated Assessments $ 1,159,090.00
Total District EBU Count 37,390.00
Actual Assessment per EBU - Fiscal Year 2019/20 $ 31.00
Maximum Allowable Assement per EBU - Fiscal Year 2019/20 $ 31.00
Each year, prior to the assessments being placed on the tax roll, the City will review the budget
and determine the amount needed to maintain the improvements for the upcoming fiscal year.
The actual assessment will be based on the estimated costs of maintenance, available fund
balance and maximum allowable assessment; however, it may not exceed the maximum unless
the increase is approved by the property owners in accordance with Proposition 218.
It is the intent of the City to maintain an Operating Reserve which shall not exceed the
estimated costs of maintenance and servicing of the improvements prior to December 10 of the
fiscal year, or when the City expects to receive its apportionment of special assessments and
tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal
Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and
pending capital projects.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 4
Fiscal Year 2019/20 ATTACHMENT 20
Page 632
The reserve balance information for the District is as follows:
Estimated Reserve Fund Balance, June 30, 2019
Contribution to/(Use of) Reserve - Fiscal Year 2019/20
Estimated Reserve Fund Balance, June 30, 2020
Definitions of Budget Items
Operating Capital Total
Reserve Reserve Reserve
$ 1,884,916 $ 283,995 $ 2,168,910
39,960 (45,110) (5,150)
$ 1,924,876 $ 238,885 $ 2,163,760
The following definitions describe the costs and expenses included in the District Budget:
Personnel Services: This item includes the costs attributed to the salaries of all full-time and
part-time employees dedicated to maintenance of the District improvements. Additionally, this
includes benefits available to City employees.
Operations and Maintenance: This item includes the costs of City staff to perform
maintenance duties within the boundaries of the District.
Contract Services: This item includes the contract costs of a landscape maintenance company
responsible for the ongoing maintenance of the District improvements.
Utilities: This item includes the costs to furnish electricity, water, and telephone services, as
required, for the operation and maintenance of the sprinklers and irrigation controllers in the
District.
Assessment Administration: This item includes the cost of all particular departments and
staff of the City, as well as consultants, for providing the administration, coordination and
management of District services, operations, and incidental expenses related to the District.
This item also includes creation of an annual Engineer's Report, resolutions and placing the
assessment amounts onto the County tax roll each year, along with responding to any public
inquiries and future Proposition 218 balloting proceedings.
General Overhead: This item includes the costs of all central services departments of the City
for providing the coordination of District services, inspections, annual bid management,
responding to public concerns, public education, accounting, auditing and procedural matters
associated with the District. This item also includes an allocation for general City staff time for
administrative functions and systems that provide for a functional and operational District within
the City's administrative structure.
Capital Outlay: This item includes new improvements to further enhance the level and quality
of service provided within the boundaries of the District. This may include new monuments,
irrigation systems, and other large improvements.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 5
Fiscal Year 2019/20 ATTACHMENT 20
Page 633
Other Revenues: This includes other revenues that are not levied through the annual
assessments that support the District operations. These other revenues may include: interest
earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports
Field User Group Rentals, and parking permits (Metrolink Station paid parking).
METHOD OF SPREAD
The 1972 Act indicates that assessments may be apportioned by any formula or method which
fairly distributes costs among all lots or parcels within the District in proportion to the estimated
benefit received.
A. Definitions
The District is divided into three categories for the purpose of determining the
assessments as follows:
CATEGORY A — includes parcels based on the number of existing residential units
within certain ranges of parcel size.
CATEGORY B — includes all parcels not defined in Category A or Category C
CATEGORY C — includes exempt parcels. Exempt parcels are those parcels listed by
the County Assessor's as exempt and/or which have an assessed value of less than
$500.
B. Formula
The assessment formula is based on actual land use information contained in the
current San Bernardino Assessor's computer files and Assessor's parcel maps.
Category A:
All parcels containing existing residential dwelling units and meeting the following
conditions.
Parcel Size/Range
Less than 1.5 Acres and
1.51 to 3.5 Acres and
3.51 to 7.0 Acres and
7.01 to 14.0 Acres and
14.01 to 25 Acres and
25.01 Acres and larger
Dwelling Units/Parcel
1 or more dwelling units
2 or more dwelling units
4 or more dwelling units
8 or more dwelling units
15 or more dwelling units
26 or more dwelling units
Category A is based on the number of existing residential units.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 6
Fiscal Year 2019/20 ATTACHMENT 20
Page 634
Category B: All parcels not defined in Category A or Category C.
Category C: All exempt parcels as defined below:
1. All properties currently tax exempt;
2. All public ownership;
3. Railroad mainline right-of-ways;
4. Major utility transmission right-of-ways;
5. Mineral rights;
6. Parcels so small they currently cannot be built upon;
7. All normally assessable parcels within an assessed valuation of less than $500
and 1.5 acres or less; and,
C. Summary of Preliminary Assessment Amounts
Category A:
The preliminary estimated assessment rate, which will be levied during the Fiscal Year
2019/20, is $31.00 per residential dwelling unit for those parcels in Category A.
Category A parcels containing more than one residential dwelling unit will be assessed
for an amount equal to $31.00 times the number of residential dwelling units.
Category B:
The assessment, which may be levied for parcels within Category B during the Fiscal
Year 2019/20, shall be according to the following schedule:
Definition
Assessment Per Parcels
Single Family Residential
$31.00
Multi -Family Residential
$31.00
Less than 1.5 Acres
$15.50
1.51 Acres to 3.50 Acres
$46.50
3.51 Acres to 7.0 Acres
$108.50
7.01 Acres to 14.0 Acres
$217.00
14.01 Acres to 25.0 Acres
$434.00
25.01 Acres and larger
$775.00
Category C:
The assessment shall be $0.00 for Category C parcels.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 7
Fiscal Year 2019/20 ATTACHMENT 20
Page 635
Annexations
There were no effective annexations for Fiscal Year 2019/20.
Boundary Map
An Assessment Diagram for the District is shown on the following page. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions shown on the
maps of the County Assessor of the County of San Bernardino, at the time this report was
prepared, and are incorporated by reference herein and made part of this Engineer's Report.
Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 8
Fiscal Year 2019/20 ATTACHMENT 20
Page 636
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Park and Recreation Improvement District No. PD -85 — City of Rancho Cucamonga 9
Fiscal Year 2019/20 ATTACHMENT 20
Page 637
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS
OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT
NOS. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL
YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"), known and
designated as Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, inclusive
(each, a "District" and collectively, the "Districts"); and
WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for
the annual costs for maintenance and servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2019, and ending June 30, 2020 ("Fiscal Year 2019/20").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No
new improvements are proposed to be added to the improvements to be maintained or serviced and no
substantial changes in the existing improvements are proposed to be made for Fiscal Year 2019/20.
SECTION 3. Annual Engineer's Reports. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for each District relating to such annual
assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article
XIIID and the Implementation Act are referred to collectively as the "Assessment Law").
SECTION 4. Filing of the Annual Engineer's Reports. Upon completion, the Annual
Engineer's Report for each District shall be filed with the City Clerk, who shall then submit the same to
this City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this _ day of _ 2019.
Resolution No. 19 -XXX — Page 1 of 1
ATTACHMENT #21
Page 638
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS
NOS. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL
YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law"), did, by previous Resolution, order the preparation of a separate report for the annual
levy of assessments for Fiscal Year 2019/20 (each, an "Annual Engineer's Report") in certain
maintenance assessment districts known and designated as Landscape Maintenance District Nos. 1, 2,
3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10, inclusive (each, a "District" and collectively, the "Districts"); and
WHEREAS, there has now been presented to this City Council a separate Annual Engineer's
Report for each District as required by the Assessment Law and as previously directed by Resolution;
and
WHEREAS, the current Annual Engineer's Report for applicable Districts requires that
assessment levy increase annually in accordance with the Los Angeles -Riverside -Orange County
Consumer Price Index (the "LRO Index"); and
WHEREAS, the LRO Index no longer exists and has been replaced by the Riverside -San
Bernardino -Ontario Consumer Price Index (the "RSO Index"); and
WHEREAS, it is necessary for the Annual Engineer's Report for applicable Districts to be
modified to reference the RSO Index, as the LRO Index no longer exists; and
WHEREAS, this City Council has now examined and reviewed each Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in each such report,
and is satisfied that the assessments, on a preliminary basis, have been allocated within each District in
accordance with the special benefits received from the improvements to be maintained and serviced, as
set forth in the applicable Annual Engineer's Report.
WHEREAS, the annual assessments for Fiscal Year 2019/20 proposed to be levied within each
District as set forth in the applicable report do not exceed the annual assessments as previously
authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal
Year 2019/20 within such District are not deemed to be "increased" over the maximum authorized annual
assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for each District as
presented, consisting of the following:
Resolution No. 19 -XXX — Page 1 of 2
ATTACHMENT #22
Page 639
A. Plans and specifications describing the general nature, location, and extent of the
improvements to be maintained and serviced and the extent of such maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal
Year 2019/20;
C. A diagram for such District, showing the area and properties proposed to be assessed;
D. An annual assessment for Fiscal Year 2019/20 of the estimated costs of the maintenance
and servicing of those improvements to be maintained and serviced during such Fiscal
Year, assessing the net amount upon all assessable lots and/or parcels within such
District in proportion to the special benefits received is hereby approved on a preliminary
basis and is ordered to be filed in the Office of the City Clerk as a permanent record and
to remain open for public inspection; and
E. Replacement of the LRO Index with the RSO Index to determine the annual increase in
assessments;
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Reports.
PASSED, APPROVED, AND ADOPTED this _day of 2019.
Resolution No. 19 -XXX — Page 2 of 2
ATTACHMENT #22
Page 640
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2019/20 IN LANDSCAPE
MAINTENANCE DISTRICT NOS. 1, 2, 3A, 313, 4-R, 5, 6-R, 7, 8, 9 AND
10, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what are
known and designated as Landscape Maintenance District Nos. 1, 2, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10,
inclusive (each a "District" and collectively, the "Districts"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2019/20, to finance the costs and expenses necessary for continued
maintenance and servicing of improvements within each District; and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for each District identified by the distinctive designation of such District and entitled "Fiscal Year
2019/20 Annual Engineer's Report" (each, an "Annual Engineer's Report" and collectively, the "Annual
Engineer's Reports") as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article
XIIID and the Implementation Act are referred to collectively as the "Assessment Law"), and this City
Council desires to conduct the proceedings to authorize the levy of the annual assessments within each
District; and
WHEREAS, the annual assessments for Fiscal Year 2019/20 proposed to be levied within each
District as set forth in the applicable report do not exceed the annual assessments as previously
authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal
Year 2019/20 within such District are not deemed to be "increased" over the maximum authorized annual
assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual
levy and collection of assessments within each District for the continual maintenance and servicing of the
improvements authorized to be maintained and serviced within each such District.
The improvements include, but are not limited to, turf, ground cover, planter beds, shrubs, plants
and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes,
entry signs, sound walls, and all associated appurtenant facilities. A description of the specific
improvements to be maintained and serviced within each District is set forth in Appendix A attached
hereto and incorporated herein by this reference.
Resolution No. 19 -XXX — Page 1 of 5
ATTACHMENT #23
Page 641
"Maintenance" may include the furnishing of services and materials for the ordinary and usual
maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement
of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the
removal of trimmings, rubbish, debris, and other solid waste; AND (d) the cleaning, sandblasting, and
painting of walls and other improvements to remove or cover graffiti.
"Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating
agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any
landscaping, the operation of any fountains, or the maintenance of any other improvements.
Reference is made to the applicable Annual Engineer's Report for further information regarding
the improvements to be maintained and serviced for each District and the scope of such maintenance
and service.
SECTION 3. Annual Engineer's Reports. The Annual Engineer's Reports regarding the
annual levy for each District for Fiscal Year 2018/19 have been preliminarily approved and directed to be
filed in the Office of the City Clerk. Reference is made to the applicable such report for each District for a
full and detailed description of the improvements to be maintained and serviced, the boundaries of such
District and any zones therein, and the proposed assessments upon assessable lots and parcels of land
within such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for each District as set forth and described
in the applicable Annual Engineer's Report, and further it is determined to be in the best public interest
and convenience to levy and collect annual assessments to pay the costs and expenses of such
maintenance and service as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of Districts. The proposed maintenance and service work as
described in the Annual Engineer's Report for each District is, in the opinion of this City Council, of
special benefit to the properties within the boundaries of such District, and this City Council makes the
costs and expenses of such maintenance and service chargeable upon each such District, which District
said City Council hereby declares to be the District specially benefited by such maintenance and service,
and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof.
Each such District shall include each and every parcel of land within the boundaries thereof; as such
District is shown on a map or maps as approved by this City Council and on file in the Office of the City
Clerk, and so designated by the name of such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 17th
day of July, 2019 at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the
regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive,
Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of
protests or objections in reference to the annual levy of assessments, to the extent of the maintenance,
by any interested person and any other matters contained in this resolution. Any persons who wish to
object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the
time set and scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Resolution No. 19 -XXX — Page 2 of 5
ATTACHMENT #23
Page 642
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish,
pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin,
a newspaper of general circulation within said City, said publication shall be made one time and not less
than ten (10) days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this _ day of 2019.
Resolution No. 19 -XXX — Page 3 of 5
ATTACHMENT #23
Page 643
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and
serviced within each of the Districts. Please refer to the Annual Engineer's Report for a full and complete
description of the maintenance and service to be provided for each District.
Landscape Maintenance District No. 1
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Community Trails
Parks: Bear Gulch Park, East and West Beryl Parks, Old Town Park, Church Street Park, Golden Oaks
Park, Hermosa Park, and Don Tiburcio Tapia Park (undeveloped)
Landscape Maintenance District No. 2
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Entry Monuments
Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park and Windrows
Park
Landscape Maintenance District No. 3A
Landscaping:
Parkways (includes ground cover only)
Landscaae Maintenance District No. 3113
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Entry Monuments
Metrolink
Landscape Maintenance District No. 4-R
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and
West Greenway Park
Resolution No. 19 -XXX — Page 4 of 5
ATTACHMENT #23
Page 644
Landscape Maintenance District No. 5
Landscaping:
Andover Park at Andover and Bedford (includes ground cover only)
Landscaae Maintenance District No. 6-R
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 7
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Parks: Etiwanda Creek Community Park
Landscape Maintenance District No. 8
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Paseos
Street Trees
Community Trails
Landscape Maintenance District No. 9
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Parks: Garcia Park
Landscaae Maintenance District No. 10
Landscaping:
Parkways (includes turf and ground cover)
Median Islands (includes turf and ground cover)
Street Trees
Community Trails
Parks: Day Creek Park
Resolution No. 19 -XXX — Page 5 of 5
ATTACHMENT #23
Page 645
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF
ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS
OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE
DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL
YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"), known and
designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a
"District" and collectively, the "Districts"); and
WHEREAS, at this time, the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to authorize the proposed new improvements and provide for the annual levy of
assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and
servicing of improvements within the Districts; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2019, and ending June 30, 2020 ("Fiscal Year 2019/20").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements. The acquisition by the City of the street lights and
installation of Light Emitting Diode (LED) street lighting specially benefiting the properties within the
Districts is proposed to be added to the improvements to be maintained and serviced for Fiscal Year
2019/20 and future years.
SECTION 3. Annual Engineer's Reports. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for each District relating to such annual
assessment and levy in such District in accordance with the provisions of Article 3 of Chapter 1 of the
1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition
218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law").
SECTION 4. Filing of the Annual Engineer's Reports. Upon completion, the Annual
Engineer's Report for each District shall be filed with the City Clerk, who shall then submit the same to
this City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 1 of 1
ATTACHMENT #24
Page 646
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT
NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act")
(the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment
Law"), did, by previous Resolution, order the preparation of a separate report for the annual levy of
assessments for Fiscal Year 2019/20 (each, an "Annual Engineer's Report") in certain maintenance
assessment districts known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7
and 8, inclusive (each, a "District" and collectively, the "Districts"); and
WHEREAS, there has now been presented to this City Council a separate Annual Engineer's
Report for each District as required by the Assessment Law and as previously directed by Resolution; and
WHEREAS, this City Council has now examined and reviewed each Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in each report, and is
satisfied that the assessments, on a preliminary basis, have been spread within each District in accordance
with the special benefits received from the new improvements to be acquired, i.e., the street lights and
installation of Light Emitting Diode (LED) street lighting specially benefiting the properties within the
Districts and the improvements to be maintained and serviced, as set forth in the applicable Annual
Engineer's Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY
RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for each District as
presented, consisting of the following:
A. Plans and specifications describing the general nature, location and extent of new
improvements, i.e., the street lights specially benefitting the properties within the
Districts to be acquired, installation of Light Emitting Diode (LED) street lighting and
the improvements to be maintained and serviced and the extent of such
maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for
Fiscal Year 2019/20;
C. A diagram for such District, showing the area and properties proposed to be
assessed; and
D. An annual assessment for Fiscal Year 2019/20 of the estimated costs of the
acquisition of the street lights and street lights and installation of Light Emitting Diode
(LED) street lighting specially benefiting the properties within the Districts and the
maintenance and servicing of those improvements to be maintained and serviced
Resolution No. 19 -XXX — Page 1 of 2
ATTACHMENT #25
Page 647
during such Fiscal Year, assessing the net amount upon all assessable lots and/or
parcels within such District in proportion to the special benefits received is hereby
approved on a preliminary basis and is ordered to be filed in the Office of the City
Clerk as a permanent record and to remain open to public inspection.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Reports.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 2 of 2
ATTACHMENT #25
Page 648
RESOLUTION NO. 18-056
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2019/20 IN STREET LIGHTING
MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE,
AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what are
known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each
a "District" and collectively, the "Districts"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2019/20, to finance the acquisition of the street lights and installation of Light
Emitting Diode (LED) street lighting specially benefiting the properties within the Districts and the costs
and expenses necessary for continued maintenance and servicing of improvements within each District;
and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for each District identified by the distinctive designation of such District and entitled "Fiscal Year
2019/20 Annual Engineer's Report" (each, an "Annual Engineer's Report" and collectively, the "Annual
Engineer's Reports") as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the
Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation
Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID
and the Implementation Act are referred to collectively as the "Assessment Law"), and this City Council
desires to conduct the proceedings to authorize the levy of the annual assessments within each District;
and
WHEREAS, the annual assessments for Fiscal Year 2019/20 proposed to be levied within each
District as set forth in the applicable Annual Levy Report do not exceed the annual assessments as
previously authorized to be levied within such District and, therefore, the proposed levy of assessments
for Fiscal Year 2019/20 within such District are not deemed to be "increased" over the maximum authorized
annual assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY
RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual
levy and collection of assessments within each District for the acquisition of the street lights and installation
of Light Emitting Diode (LED) street lighting specially benefiting the properties within the SLDs and for the
continual maintenance and servicing of the improvements authorized to be maintained and serviced within
each such District.
The improvements include, but are not limited to, street lights proposed to be acquired, installation
of Light Emitting Diode (LED) street lighting, traffic signals and appurtenant facilities related thereto. A
Resolution No. 19 -XXX — Page 1 of 4
ATTACHMENT #26
Page 649
description of the specific improvements to be acquired, maintained and serviced within each District is set
forth in Appendix A attached hereto and incorporated herein by this reference.
The maintenance of the improvements includes the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement. Service includes the
furnishing of electric current or energy, gas, or other illuminating agent for any improvement.
Reference is made to the applicable Annual Engineer's Report for further information regarding the
improvements to be acquired, maintained and serviced for each District and the scope of such
maintenance and service.
SECTION 3. Annual Engineer's Reports. The Annual Engineer's Reports regarding the annual
levy for each District for Fiscal Year 2019/20 have been preliminarily approved and directed to be filed in
the Office the City Clerk. Reference is made to the applicable such report for each District for a full and
detailed description of the improvements to be maintained and serviced and the new improvements to be
acquired which constitute the street lights and installation of Light Emitting Diode (LED) street lighting
specially benefiting the properties within each District, the boundaries of such District and any zones
therein, and the proposed assessments upon assessable lots and parcels of land within such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for each District as set forth and described in
the applicable Annual Engineer's Report, and further it is determined to be in the best public interest and
convenience to levy and collect annual assessments to pay the costs and expenses of the acquisition of
such street lights, installation of Light Emitting Diode (LED) street lighting and such maintenance and
service as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of Districts. The proposed maintenance and service work as
described in the Annual Engineer's Report for each District is, in the opinion of this City Council, of special
benefit to the properties within the boundaries of such District, and this City Council makes the costs and
expenses of such maintenance and service chargeable upon each such District, which District said City
Council hereby declares to be the District specially benefited by such maintenance and service, and to be
further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such
District shall include each and every parcel of land within the boundaries thereof; as such District is shown
on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so
designated by the name of such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 17th
day of July, 2019 at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular
meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or
objections in reference to the annual levy of assessments, to the extent of the acquisition of the street
lights, installation of Light Emitting Diode (LED) street lighting and the maintenance, by any interested
person and any other matters contained in this resolution. Any persons who wish to object to the
proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and
scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Resolution No. 19 -XXX — Page 2 of 4
ATTACHMENT #26
Page 650
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909) 774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant
to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a
newspaper of general circulation within said City, said publication shall be made one time and not less
than ten (10) days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 3 of 4
ATTACHMENT #26
Page 651
Appendix A
Descriptions of Improvements
This Appendix A contains general descriptions of the improvements to be maintained and serviced
within each of the Districts. Please refer to the Annual Engineer's Report for a full and complete description
of the maintenance and service to be provided for each District.
Street Lighting Maintenance District No. 1
The installation/maintenance of street lights and traffic signals on arterial streets that are throughout
the City.
Street Liqhtinq Maintenance District No. 2
The installation/maintenance of street lights and traffic signals on local streets that are generally west
of Haven Avenue.
Street Liqhtinq Maintenance District No. 3
The installation/maintenance of street lights and traffic signals located within the Victoria Planned
Community.
Street Lighting Maintenance District No. 4
The installation/maintenance of street lights and traffic signals located within the Terra Vista Planned
Community.
Street Lighting Maintenance District No. 5
The installation/maintenance of street lights and traffic signals located within the Caryn Planned
Community.
Street Lighting Maintenance District No. 6
The installation/maintenance of street lights and traffic signals located on commercial and industrial
streets throughout the City but that are not within an existing local maintenance district. This area is
located generally south of Foothill Boulevard.
Street Lightinq Maintenance District No. 7
The installation/maintenance of street lights and traffic signals on local streets within this area of the City
is known as "North Etiwanda". This area is located generally east of Day Creek Channel and north of
Highland Avenue.
Street Lightinq Maintenance District No. 8
The installation/maintenance of street lights and traffic signals on local streets within this area of the City
is known as "South Etiwanda". This area is located generally east of Etiwanda Avenue, north of Foothill
Boulevard and south of Highland Avenue.
Resolution No. 19 -XXX — Page 4 of 4
ATTACHMENT #26
Page 652
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF THE
ANNUAL ENGINEER'S REPORT PURSUANT TO THE PROVISIONS OF
THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY WITHIN PARK AND RECREATION
IMPROVEMENT DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
undertaken proceedings to form and has formed that certain maintenance district pursuant to pursuant to
the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the
Streets and Highways Code of the State of California (commencing with Section 22500) (the "1972 Act"),
known and designated as Park and Recreation Improvement District No. PD -85 (the "District"); and
WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of
the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for
the annual costs for maintenance and servicing of improvements within the District; and
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year
commencing July 1, 2019, and ending June 30, 2020 ("Fiscal Year 2019/20").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No
new improvements are proposed to be added to the improvements to be maintained or serviced and no
substantial changes in the existing improvements are proposed to be made for Fiscal Year 2019/20.
SECTION 3. Annual Engineer's Report. The City Engineer is hereby ordered to prepare and
file with this City Council an Annual Engineer's Report for the District relating to such annual assessment
and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of
the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act
(Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID
and the Implementation Act are referred to collectively as the "Assessment Law").
SECTION 4. Filing of the Annual Engineer's Report. Upon completion, the Annual
Engineer's Report for the District shall be filed with the City Clerk, who shall then submit the same to this
City Council for its consideration pursuant to the Assessment Law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 1 of 1
ATTACHMENT #27
Page 653
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY
ANNUAL ENGINEER'S REPORT FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT
DISTRICT NO. PD -85 FOR FISCAL YEAR 2019/20
WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the
provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972
Act"), Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218
Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation
Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the
"Assessment Law"), did, by previous Resolution, order the preparation of a report for the annual levy of
assessments for Fiscal Year 2019/20 (the "Annual Engineer's Report") in a certain maintenance
assessment district known and designated as Park and Recreation Improvement District No. PD -85 (the
"District"); and
WHEREAS, there has now been presented to this City Council the Annual Engineer's Report for
the District as required by the Assessment Law and as previously directed by Resolution; and
WHEREAS, this City Council has now examined and reviewed the Annual Engineer's Report as
presented, and is satisfied with each and all of the items and documents as set forth in such report, and
is satisfied that the assessments, on a preliminary basis, have been allocated within the District in
accordance with the special benefits received from the improvements to be maintained and serviced, as
set forth in the Annual Engineer's Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Annual Engineer's Reports. The Annual Engineer's Report for the District as
presented, consisting of the following:
A. Plans and specifications describing the general nature, location and extent of the
improvements to be maintained and serviced and the extent of such maintenance;
B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal
Year 2019/20;
C. A diagram for the District, showing the area and properties proposed to be assessed; and
D. An annual assessment for Fiscal Year 2019/20 of the estimated costs of the maintenance
and servicing of those improvements to be maintained and serviced during such Fiscal
Year, assessing the net amount upon all assessable lots and/or parcels within such
District in proportion to the special benefits received is hereby approved on a preliminary
basis and is ordered to be filed in the Office of the City Clerk as a permanent record and
to remain open for public inspection.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and the
minutes of this meeting shall so reflect the presentation of the Annual Engineer's Report.
Resolution No. 19 -XXX — Page 1 of 2
ATTACHMENT #28
Page 654
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 2 of 2
ATTACHMENT #28
Page 655
RESOLUTION NO. 19 -XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO
PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2019/20 WITHIN PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed
that certain maintenance district and authorized the levy of assessments therein pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and
Highways Code of the State of California (commencing with Section 22500) (the "1972 Act") in what is
known and designated as Park and Recreation Improvement District No. PD -85 (the "District"); and
WHEREAS, this City Council has initiated proceedings to provide for the annual levy of
assessments for Fiscal Year 2019/20, to finance the costs and expenses necessary for continued
maintenance and servicing of improvements within the District; and
WHEREAS, at this time, there has been presented and approved by this City Council, a separate
report for the District identified by the distinctive designation of such District and entitled "Fiscal Year
2019/20 Annual Engineer's Report" (the "Annual Engineer's Report") as required pursuant to Article 4 of
Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and
the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the
"Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively
as the "Assessment Law"), and this City Council desires to conduct the proceedings to authorize the levy
of the annual assessments within the District; and
WHEREAS, the annual assessments for Fiscal Year 2019/20 proposed to be levied within the
District as set forth in the report do not exceed the annual assessments as previously authorized to be
levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2019/20 within
such District are not deemed to be "increased" over the maximum authorized annual assessments.
NOW, THEREFORE, by the City Council of the City of Rancho Cucamonga, as follows:
SECTION 1. Recitals. The above recitals are all true and correct.
SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and
convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual
levy and collection of assessments within the District for the continued maintenance and servicing of the
improvements authorized to be maintained and serviced within such District.
"Maintenance" may include the furnishing of services and materials for the ordinary and usual
maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement
of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the
removal of trimmings, rubbish, debris, and other solid waste; and, (d) the cleaning, sandblasting, and
painting of walls and other improvements to remove or cover graffiti.
"Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating
agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any landscaping,
the operation of any fountains, or the maintenance of any other improvements.
Resolution No. 19 -XXX — Page 1 of 3
ATTACHMENT #29
Page 656
A description of the improvements to be maintained and the maintenance and services to be
provided is set forth in Appendix A attached hereto and incorporated herein by this reference.
SECTION 3. Annual Engineer's Report. The Annual Engineer's Report regarding the annual
levy for the District for Fiscal Year 2019/20, has been preliminarily approved and directed to be filed in the
office the City Clerk. Reference is made to such Report for the District for a full and detailed description of
the improvements to be maintained and serviced, the boundaries of such District and any zones therein,
and the proposed assessments upon assessable lots and parcels of land within such District.
SECTION 4. Assessment. The public interest and convenience requires, and it is the intention
of this City Council to order, the annual levy of assessments for the District as set forth and described in
the Annual Engineer's Report, and further it is determined to be in the best public interest and convenience
to levy and collect annual assessments to pay the costs and expenses of such maintenance and service
as estimated in such Annual Engineer's Report.
SECTION 5. Boundaries of District. The proposed maintenance and service work as described
in the Annual Engineer's Report for the District is, in the opinion of this City Council, of special benefit to
the properties within the boundaries of such District, and this City Council makes the costs and expenses
of such maintenance and service chargeable upon such District, which District said City Council hereby
declares to be the District specially benefited by such maintenance and service, and to be further assessed
pursuant to the Assessment Law to pay the costs and expenses thereof. The District shall include each
and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as
approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of
such District.
SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held the 17th
day of July, 2019, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular
meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or
objections in reference to the annual levy of assessments, to the extent of the maintenance, by any
interested person and any other matters contained in this resolution. Any persons who wish to object to
the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and
scheduled for said public hearing.
SECTION 7. For Information Regarding Proceedings. For any and all information relating to
the proceedings, protest procedure, any documentation and/or information of a procedural or technical
nature, your attention is directed to the below listed person at the City:
Tamara Layne
Finance Director
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
(909)774-2430
SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant
to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a
newspaper of general circulation within said City, said publication shall be made one time and not less
than ten (10) days before the date set for the Public Hearing.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Resolution No. 19 -XXX — Page 2 of 3
ATTACHMENT #29
Page 657
Appendix A
Descriptions of Improvements and Maintenance and Services
This Appendix A contains a general description of the improvements to be maintained and serviced
and a description of such maintenance and services.
1. The maintenance and operation of Heritage Community Park including, but not limited to,
grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities,
playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and
sanitary sewer connections.
2. The maintenance and operation of Red Hill Community Park including, but not limited to,
grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior
citizen facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail,
sanitary sewer connections and onsite drainage inlets.
Resolution No. 19 -XXX — Page 3 of 3
ATTACHMENT #29
Page 658
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Elisa Cox, Deputy City Manager - Interim Planning Director
Jennifer Nakamura, Management Analyst II
CONSIDERATION OF SECOND READING AND ADOPTION OF
ORDINANCES TO AMEND TITLE 17 OF THE RANCHO CUCAMONGA
MUNICIPAL CODE AND RELATED SPECIAL PLANNING AREAS TO AMEND
REQUIREMENTS AND STANDARDS FOR THE DEVELOPMENT OF
HOTELS.
RECOMMENDATION:
Staff recommends the City Council conduct a second reading of Ordinances 949, 950, 951, 952, 953
and 954 by title only, amending the Rancho Cucamonga Municipal Code and related special planning
areas pertaining to requirements and standards for the development of hotels within the City.
14 "T14 4 :CC3:Ze1"J L I Ili
The introduction and first reading of the above -entitled Ordinance was approved at the Regular City
Council Meeting on June 5, 2019. Vote at first reading: AYES: Michael, Kennedy, Hutchison, Scott,
Spagnolo.
Government Code Section 65857 requires that any modification to a proposed amendment made by
the legislative body not previously considered by the Planning Commission, be referred to the Planning
Commission for report and recommendation. On June 12, 2019, the Planning Commission received a
report on the revisions made by the Council at the June 5, 2019 meeting to make the ordinance
effective for all new applications and applications that have not received planning entitlements, including
those that have been deemed complete. Planning Commission recommended approval of the
changes.
ANALYSIS:
Please refer to the June 5, 2019 City Council Staff Report.
FISCAL IMPACT:
Please refer to the June 5, 2019 City Council Staff Report.
COUNCIL GOAL(S) ADDRESSED:
Please refer to the June 5, 2019 City Council Staff Report.
ATTACHMENTS:
Description
Page 659
Attachment 1 - Ordinance No. 949
Attachment 2 - Ordinance No. 950
Attachment 3 - Ordinance No. 951
Attachment 4 - Ordinance No. 952
Attachment 5 - Ordinance No. 953
Attachment 6 - Ordinance No. 954
Page 660
ORDINANCE NO. 949
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING TITLE 17 OF THE RANCHO CUCAMONGA
MUNICIPAL CODE PERTAINING TO REQUIREMENTS AND
STANDARDS FOR THE DEVELOPMENT OF HOTELS WITHIN
THE CITY
Recitals
A. The City of Rancho Cucamonga has prepared Municipal Code Amendment
DRC2018-00605, as described in the title of this Ordinance. Hereinafter in this Ordinance, the
subject Municipal Code Amendment is referred to as "the Amendment".
B. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
C. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
D. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
E. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
F. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
G. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
H. All legal prerequisites prior to the adoption of this Ordinance have occurred.
II. Findings.
A. Based upon all of the evidence presented to the City Council during the above -
referenced public hearing, this City Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) of the Rancho Cucamonga Municipal Code by this
Amendment are consistent with the General Plan goals, policies, and implementation programs.
Ordinance No. 949 — Page 1 of 11
Page 661
General Plan Land Use Policy LU -1.1 encourages the protection of neighborhoods from the
encroachment of incompatible activities or land uses that may have a negative impact on the
residential living environment. Regulating the operational standards for hotels that may be near
residential neighborhoods will reduce potential impacts created by hotels. Land Use Goal LU -11
requires that community aesthetics are maintained through appropriate regulations. Establishing
design guidelines for hotels will encourage better site design, improved architecture, and the use
of higher quality building materials. Lastly, through partnerships designed to report and prevent
criminal activity at hotels between hotel owners and operators, and City Police and Fire services,
Public Safety Goal PS -4, which requires a high level of public safety services throughout Rancho
Cucamonga, can continue to be achieved.
B. The Planning Department staff has determined that this Amendment is exempt
from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA
Guidelines. The project qualifies under the general rule that CEQA applies only to projects, which
have the potential for causing significant effects on the environment. Pursuant to State CEQA
Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no possibility
that the activity in question may have significant effect on the environment, the activity is not
subject to CEQA. The Amendment does not propose any physical change to the environment
itself. The Amendment's requirement for hotel development applications to prepare a market
feasibility study is a purely economic requirement. In addition, the occupancy standards and
public safety standards are limited to the operation of hotels and do not affect the environment.
The remaining development standards do not have the potential for causing significant effects on
the environment because they pertain to improving the quality of the architectural design of hotels
and not to the intensity of development. In sum, the Amendment would impose more restrictive
regulations on hotel development within the City as hotel projects are currently permitted by right
in most zoning districts. Furthermore, the Amendment only revises the land use regulations to
apply development and operational standards for hotels and to require discretionary review
through the Conditional Use Permit process for the development of hotels. Applications for
development subject to these provisions will be reviewed for CEQA compliance under separate
entitlements. During the entitlement process, the applicant will be required to comply with CEQA.
In reviewing each project for compliance with CEQA, an applicant may be required to submit
environmental studies that analyze potential impacts such as air quality, biological resources,
cultural resources, noise levels, and transportation/traffic caused by the site-specific project. On
a case-by-case review of each project, the appropriate environmental document will be prepared
to address project -specific impacts. Based on this evidence and all of the evidence in the record,
the City Council concurs with the Planning Department staff's determination that the Amendment
will not have a significant effect on the environment and is therefore exempt from further
environmental review under CEQA.
III. Ordinance.
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The land use labeled "Hotels and Motels" in Table 17.30.030-1
(Allowed Land Uses and Permit Requirements) of Chapter 17.30 (Allowed Land Use by Base
Zoning District) shall be modified as follows:
Ordinance No. 949 — Page 2 of 11
Page 662
Land
Use/Zoning
VL
L
LM
M
MH
H
MU
OP
NC
GC
CC
SC
RRC
CO
IP
GI
MI/HI
HI
OS
HR
FC
UC
District
Hotel
N
N
N
N
N
N
C
C
N
C
N
N
C
C
C
N
N
N
N
N
N
N
SECTION 2. The land use labeled "Hotels and Motels" in Table 17.38.040-1
(Allowed Land Uses and Permit Requirements for Haven Avenue Overlay Zoning District) of
Chapter 17.38 (Overlay Zoning Districts) shall be modified as follows:
Land Use/Zoning District HA
Retail, Service, and Office Uses
Hotel C
SECTION 3. The land use labeled "Hotels and Motels" in Table 17.38.050-1
(Allowed Land Uses and Permit Requirements for Industrial Commercial Overlay Zoning District)
of Chapter 17.38 (Overlay Zoning Districts) shall be modified as follows:
Land Use/Zoning District IC
Retail, Service, and Office Uses
Hotel C
SECTION 4. The land use definition of "Hotel and Motel" in Section 17.32.020.E.31
of Chapter 17.32 (Allowed Use Descriptions) shall be amended to read as follows:
"Hotel. A facility with guest rooms or suites rented to the general public for transient lodging (less
than 30 days). Hotels provide access to most guest rooms from an interior walkway and typically
include a variety of services in addition to lodging, for example, restaurants, meeting facilities,
personal services, etc. A hotel also includes accessory guest facilities such as swimming pools,
tennis courts, indoor athletic facilities, accessory retail use, etc."
SECTION 5. A new Chapter 17.93 (Hotels) of Title 17 (Development Code) of the
Rancho Cucamonga Municipal Code is hereby added to read as follows:
"CHAPTER 17.93
Section 17.93.010
Section 17.93.020
Section 17.93.030
Section 17.93.040
Section 17.93.050
Section 17.93.060
Section 17.93.070
HOTELS
Purpose.
Market Feasibility Report Required.
Additional CUP Findings.
Occupancy Standards.
Public Safety Standards.
Hotel Amenities.
Design Guidelines.
Ordinance No. 949 — Page 3 of 11
Page 663
17.93.010 Purpose.
The purpose of this chapter is to regulate hotels with development standards and operational
requirements that will ensure high quality hotel development and mitigate impacts that could be
associated with hotels, including crime, urban blight, and the exceptional use of public resources.
17.93.020 Market Feasibility Study Required.
An application for a conditional use permit to operate a hotel shall include a market feasibility
study. The city may prepare the study or request the applicant to prepare the study, subject to an
independent peer review. The applicant shall be responsible for the cost of the study and/or peer
review. The market study, at a minimum, shall address the following:
A. A complete listing of proposed facilities, amenities, and services (e.g., number and type
of rooms, meeting space square footage, recreational amenities, business services such
as data ports, workstations, etc., in -room amenities such as refrigerators and microwaves,
laundry service, food service such as restaurants or coffee shops, etc.).
B. Provide information on the business model, ownership, and franchise of hotel.
C. A business and financial history of the proposed developer and potential operators, if
different than the developer, including at a minimum the following: principals, experience,
years in business, capitalization, listing of projects, number of units owned, average rates
charged, and occupancy rates.
D. Whether the proposed hotel will be financially feasible by meeting an unfilled need for
hotel rooms in the city. Provide an analysis of the economic environment, projecting likely
future economic conditions as they relate to the operation of the proposed hotel and its
accessory uses.
E. Analysis of the proposed hotel's projected market base.
F. Three and five-year projected occupancy rates, projected average daily rate for the
proposed hotel, and revenue per available room trends for hotels within the city.
G. The estimated share of the hotel market the hotel will capture during the first five years of
operation, and whether the hotel will primarily focus on drawing guests from existing hotels
in the city.
H. An analysis of economic impacts on existing hotels within Rancho Cucamonga, including
at a minimum, an estimate of the dilution of the city's hotel market due to the proposed
hotel and if the proposed project has potential adverse impacts on the financial viability of
existing hotels in the city.
17.93.030 Additional Conditional Use Permit Findings.
Prior to approval of a conditional use permit when required by Table 17.30.030-1 (Allowed Land
Uses and Permit Requirements by Base Zoning District) the approving authority shall make the
following findings, in addition to those findings required by Section 17.16.120.D:
Ordinance No. 949 — Page 4 of 11
Page 664
A. The proposed hotel development is consistent with the General Plan's Economic
Development Goals and Policies.
B. The proposed hotel will not create urban decay due to the significant loss of business at
existing hotels in the city, hotels currently under construction in the city, or hotels that have
been granted entitlements by the city that have not expired but are not yet under
construction.
C. The proposed hotel is located in an area of the city with substantial unmet demand for a
hotel.
D. The proposed hotel is not expected to reduce the total hotel occupancy rate in the city
below 72% in the first five years of operations.
17.93.040 Occupancy Standards.
A. No hotel guestroom shall be rented for a period exceeding thirty (30) consecutive calendar
days, counting portions of calendar days as full days.
B. No hotel guestroom shall be rented for less than a one day period.
17.93.050 Public Safety Standards.
A. No hotel shall create an unreasonable or excessive demand for police services. To
demonstrate compliance with this standard, an application for a hotel conditional use
permit shall include the following information:
1. A management plan that describes how the hotel will address potential criminal
activities at the site.
2. A lighting plan that demonstrates how the hotel's proposed lighting will illuminate
the site to the extent necessary for a peace officer to adequately observe the
property from a patrol car.
3. A site plan designed to allow for visibility from the public right-of-way for peace
officers in patrol vehicles.
B. At all times, hotel operators shall maintain on file with the Rancho Cucamonga Police
Department and Fire Protection District a single, current point of contact for addressing
law enforcement, public health, and safety problems at the hotel site. In connection with
the issuance of a business license, a police and fire inspection shall be required when a
hotel undergoes a change in ownership or operator.
C. Hotel owners and all hotel employees shall be trained to spot criminal activity.
D. A security camera system is required to be installed with the capability of providing access
to the Rancho Cucamonga Police Department and Fire Protection District. Recordings
shall be held for a minimum of 30 days.
Ordinance No. 949 — Page 5 of 11
Page 665
E. Hotels that provide entertainment as defined in 17.20.020 shall obtain an entertainment
permit.
17.93.060 Hotel Amenities.
No Development Review and/or Conditional Use Permit shall be approved for a hotel unless the
following amenities are provided:
A. Each guestroom shall include high-speed Internet, voicemail, desk, color television, mini -
fridge, coffee maker, alarm clock or wake-up service, hairdryer, iron and ironing board;
B. The minimum following amenities shall be provided on site:
1. A bar/lounge with dining area;
2. Hot tubs/spas with pool or day spa services with pool;
3. A business center with computers and printers for guest use;
4. A large fitness center (minimum of 750 square feet for hotels with less than 100
rooms; minimum of 1,500 square feet for hotels with 100 or more rooms) with a
wide range of equipment/exercise stations;
5. A cafe or coffee shop including at minimum a counter served bakery cafe with
dedicated employees serving freshly prepared coffee, teas and specialty drinks
open a minimum of 9 hours each day;
6. Up to two required amenities may be waived or replaced with alternative amenities
by the Planning Director if similar existing amenities are available on site as part
of an existing development or if the proposed hotel is in the Upper Upscale or
Luxury scale based on Smith Travel Research hotel classifications or AAA four
diamond hotel.
C. One of the following amenities shall also be provided on site:
1. Convention/meeting space of no less than 10,000 square feet that is
reconfigurable with flexible seating, full audiovisual (AV) capabilities, and full
commercial kitchen. The convention/meeting space shall be contiguous with
internal connections to the main hotel structure and shall not be physically
separated from the hotel;
2. A full-service restaurant operating at substantially similar hours to the hotel and
offering room service to the hotel;
3. A roof -top bar and food service with patio lounge and recreation/relaxation area
and associated amenities;
4. Other amenities maybe considered in lieu of one of the required amenities subject
to Planning Director approval.
Ordinance No. 949 — Page 6 of 11
Page 666
D. Two of the following amenities shall also be provided on site:
1. Valet parking;
2. Spa services (if not provided as amenity to meet one of the above requirements);
3. An indoor pool;
4. Fire pits and an outdoor patio (if not provided as amenity to meet one of the above
requirements);
5. Indoor or outdoor recreation court (basketball, volleyball, etc.);
6. A water play area;
7. Penthouse suites with full balconies;
8. Onsite auto detailing service;
9. Onsite car and/or bike sharing for use by guests;
10. Concierge services;
11. Participation in a regional airport shuttle service;
12. Hosted evening social hour;
13. Overnight laundry and dry cleaning services;
14. Office space/workspace rental program;
15. Pet Amenities, including but not limited to, acceptance of cats and dogs in rooms,
complimentary pet treats, availability of pet bedding, crates, food and water bowls,
and a listing of local pet services, such as pet walkers, pet sitters, veterinarians,
pet shops and groomers. Pet play/exercise areas are strongly encouraged;
16. Other amenities may be considered in lieu of one of the required amenities subject
to Planning Director approval.
17.93.070 Design Standards.
In addition to the design provisions outlined in Article VII (Design Standards and Guidelines) of
this code, the following design standards shall apply to all new hotel development:
A. Site Design and Layout.
1. Hotels shall support other hospitality industry -related uses such as restaurants,
entertainment, recreation, and travel and tourism by integrating into a larger
pattern of development and avoiding being isolated from such uses or being stand-
alone. Integration into a larger mixed-use development that consists of residential,
commercial, and/or office uses is also acceptable.
Ordinance No. 949 — Page 7 of 11
Page 667
2. Site and building designs shall be unique and tailored to the specific site rather
than formulaic and without any distinguishing characteristics.
3. Dual -brand hotel concepts shall be developed within a single building or complex
and not as two separate buildings.
4. Multi -story vertical development is preferred over single or two-story horizontal
development. Furthermore, within the Haven Avenue Overlay District, all buildings
shall have four (4) floors or more.
5. Hotel projects shall be designed with the hotel building(s) plotted at the street/front
building setback line with the overnight parking area located at the rear or side of
the building(s).
6. Hotel projects shall be designed with the primary (long) axis of the hotel building(s)
aligned parallel to the street. Consideration of alternatives may be given to sites
with narrow street frontages.
7. When the main entrance into the hotel building is on the "street side", short-term
parking for guests' checking -in, drive aisles for passenger un/loading, and any
overhead structures such as porte cocheres are permitted within the parking and
landscape setback along the street by up to 50 percent of the setback dimension.
8. Parking lots or facilities shall have a minimum ratio of 2 percent of the total parking
spaces equipped as electric vehicle charging stations.
B. Architectural Design and Details.
1. The architecture of all buildings shall incorporate multiple design
elements/features and diversity/variation in colors to minimize monotony and
repetition along all wall planes.
2. The maximum amount of plaster/stucco finish applied to any building wall plane
(or any exterior panel systems that have the appearance of plaster/stucco) shall
not exceed 25 percent of the vertical area of the wall plane.
3. Articulation of the building wall planes is required on all elevations.
4. High-quality building materials shall be used both on the exterior and interior of the
hotel.
5. Within the Haven Avenue Overlay District, the following requirements shall apply
to all hotel buildings:
a. The application of plaster/stucco finish (or exterior panel systems that have
the appearance of plaster/stucco) on any building wall plane is not
permitted.
Ordinance No. 949 — Page 8 of 11
Page 668
b. A mix of exterior glass cladding, metal elements/features, and decorative
wall finishes such as stone, composite, or natural tiles are required.
C. Pedestrian and Vehicular Access.
1. All hotel buildings shall have direct pedestrian access between the hotel lobby and
the street on the "street side" of the building if the main entry into the building is on
the opposite side of the building.
2. All buildings within a hotel project, when separated by a parking lot, shall be
interconnected by pedestrian pathways with a minimum width of 10 feet. Such
pathways shall also include shade structures and seating at various intervals.
3. A prominent entry feature shall be incorporated into the main hotel entry (e.g.,
water feature, public art, landscaped elements).
D. Lighting.
1. Light fixtures, features, and/or similar elements shall be incorporated into the
exterior of all hotel buildings to accentuate the architecture.
2. All pedestrian pathways on-site and along the public sidewalks adjacent to all
street frontage(s) of the project site shall have pedestrian -scale lighting. All such
light fixtures (including any base) shall not exceed 10 feet in height.
E. Landscaping.
1. A high degree of landscaping shall be installed throughout the property, including
entry, courtyards, gardens, pool areas, walkways, and parking areas.
F. Building Systems Placement.
1. All mechanical equipment and utility connection points, including HVAC units,
electrical meters, and gas meters shall be screened from public view (see Figure
17.93). Rooftop equipment shall not exceed the height of the roof parapet
concealing the equipment.
Ordinance No. 949 — Page 9 of 11
Page 669
Figure 17.93.070-1 Screened Mechanical Equipment
SECTION 6. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
SECTION 7. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 8. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 9. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
Ordinance No. 949 — Page 10 of 11
Page 670
PASSED, APPROVED, AND ADOPTED this day of 12019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 949 — Page 11 of 11
Page 671
ORDINANCE NO. 950
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE EMPIRE LAKES SPECIFIC PLAN PERTAINING
TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING
FINDINGS IN SUPPORT THEREOF
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The City of Rancho Cucamonga has prepared Specific Plan
Amendment DRC2019-00230, as described in the title of this Ordinance. Hereinafter in this
Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment".
A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
G. All legal prerequisites prior to the adoption of this Ordinance have occurred.
SECTION 2. Based upon the substantial evidence presented to this Council during
the above -referenced public hearing, this Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan
goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages
the protection of neighborhoods from the encroachment of incompatible activities or land uses
that may have a negative impact on the residential living environment. Regulating the operational
Ordinance No. 950— Page 1 of 3
Page 672
standards for hotels that may be near residential neighborhoods will reduce potential impacts
created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained
through appropriate regulations. Establishing design guidelines for hotels will encourage better
site design, improved architecture, and the use of higher quality building materials. Lastly, through
partnerships designed to report and prevent criminal activity at hotels between hotel owners and
operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level
of public safety services throughout Rancho Cucamonga, can continue to be achieved.
SECTION 3. The Planning Department staff has determined that this Amendment is
exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's
CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects,
which have the potential for causing significant effects on the environment. Pursuant to State
CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have significant effect on the environment, the activity
is not subject to CEQA. The Amendment does not propose any physical change to the
environment itself. The Amendment's requirement for hotel development applications to prepare
a market feasibility study is a purely economic requirement. In addition, the occupancy standards
and public safety standards are limited to the operation of hotels and do not affect the
environment. The remaining development standards do not have the potential for causing
significant effects on the environment because they pertain to improving the quality of the
architectural design of hotels and not to the intensity of development. In sum, the Amendment
would impose more restrictive regulations on hotel development within the City as hotel projects
are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises
the land use regulations to apply development and operational standards for hotels and to require
discretionary review through the Conditional Use Permit process for the development of hotels.
Applications for development subject to these provisions will be reviewed for CEQA compliance
under separate entitlements. During the entitlement process, the applicant will be required to
comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be
required to submit environmental studies that analyze potential impacts such as air quality,
biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-
specific project. On a case-by-case review of each project, the appropriate environmental
document will be prepared to address project -specific impacts. Based on this evidence and all of
the evidence in the record, the City Council concurs with the Planning Department staff's
determination that the Amendment will not have a significant effect on the environment and is
therefore exempt from further environmental review under CEQA.
SECTION 4. The land use labeled "Hotel/Motel" in Table 5-1 (Summary of Land Use
Type by Planning Area) of Subsection 5.2 (Land Use Types) shall be modified as follows:
Type of Use
Planning Area
II
IV
V
VI
VII
VIII
IX
X
XI
Hotel (5)
C
C
C
C
C
(5) Hotels subject to Development Code Chapter 17.93.
SECTION 5. Table Note 15 in Table 17.38.070-1 (Allowed Land Uses and Permit
Requirements by Placetype) in Appendix E Zoning Code Amendment of Section 7 (Planning Area
I: Mixed Use Infill Area) shall be modified as follows:
Ordinance No. 950— Page 2 of 3
Page 673
"(15) The maximum number of rooms for hotels is 200 rooms. Hotels also subject to Development
Code Chapter 17.93."
SECTION 6. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
SECTION 7. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 8. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 9. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 950— Page 3 of 3
Page 674
ORDINANCE NO. 951
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE ETIWANDA SPECIFIC PLAN PERTAINING TO
THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING
FINDINGS IN SUPPORT THEREOF
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The City of Rancho Cucamonga has prepared Specific Plan
Amendment DRC2019-00230, as described in the title of this Ordinance. Hereinafter in this
Ordinance, the subject Specific Plan Amendment is referred to as "the Amendment".
A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
G. All legal prerequisites prior to the adoption of this Ordinance have occurred.
SECTION 2. Based upon the substantial evidence presented to this Council during
the above -referenced public hearing, this Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan
goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages
the protection of neighborhoods from the encroachment of incompatible activities or land uses
that may have a negative impact on the residential living environment. Regulating the operational
Ordinance No. 951 — Page 1 of 3
Page 675
standards for hotels that may be near residential neighborhoods will reduce potential impacts
created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained
through appropriate regulations. Establishing design guidelines for hotels will encourage better
site design, improved architecture, and the use of higher quality building materials. Lastly, through
partnerships designed to report and prevent criminal activity at hotels between hotel owners and
operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level
of public safety services throughout Rancho Cucamonga, can continue to be achieved.
SECTION 3. The Planning Department staff has determined that this Amendment is
exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's
CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects,
which have the potential for causing significant effects on the environment. Pursuant to State
CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have significant effect on the environment, the activity
is not subject to CEQA. The Amendment does not propose any physical change to the
environment itself. The Amendment's requirement for hotel development applications to prepare
a market feasibility study is a purely economic requirement. In addition, the occupancy standards
and public safety standards are limited to the operation of hotels and do not affect the
environment. The remaining development standards do not have the potential for causing
significant effects on the environment because they pertain to improving the quality of the
architectural design of hotels and not to the intensity of development. In sum, the Amendment
would impose more restrictive regulations on hotel development within the City as hotel projects
are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises
the land use regulations to apply development and operational standards for hotels and to require
discretionary review through the Conditional Use Permit process for the development of hotels.
Applications for development subject to these provisions will be reviewed for CEQA compliance
under separate entitlements. During the entitlement process, the applicant will be required to
comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be
required to submit environmental studies that analyze potential impacts such as air quality,
biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-
specific project. On a case-by-case review of each project, the appropriate environmental
document will be prepared to address project -specific impacts. Based on this evidence and all of
the evidence in the record, the City Council concurs with the Planning Department staff's
determination that the Amendment will not have a significant effect on the environment and is
therefore exempt from further environmental review under CEQA.
SECTION 4. The land use labeled "Hotels and motels" in the schedule under
Subsection 5.23 (Commercial and Office Districts) shall be modified as follows:
USE
DISTRICT
NC
FC
GC
OP
Hotels
C
C
-
(1) Hotels subject to Development Code Chapter 17.93.
SECTION 5. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
Ordinance No. 951 — Page 2 of 3
Page 676
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
SECTION 6. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 951 — Page 3 of 3
Page 677
ORDINANCE NO. 952
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE TOWN SQUARE MASTER PLAN PERTAINING
TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING
FINDINGS IN SUPPORT THEREOF
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment
DRC2019-00231, as described in the title of this Ordinance. Hereinafter in this Ordinance, the
subject Master Plan Amendment is referred to as "the Amendment".
A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
G. All legal prerequisites prior to the adoption of this Ordinance have occurred.
SECTION 2. Based upon the substantial evidence presented to this Council during
the above -referenced public hearing, this Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan
goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages
the protection of neighborhoods from the encroachment of incompatible activities or land uses
that may have a negative impact on the residential living environment. Regulating the operational
Ordinance No. 952— Page 1 of 3
Page 678
standards for hotels that may be near residential neighborhoods will reduce potential impacts
created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained
through appropriate regulations. Establishing design guidelines for hotels will encourage better
site design, improved architecture, and the use of higher quality building materials. Lastly, through
partnerships designed to report and prevent criminal activity at hotels between hotel owners and
operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level
of public safety services throughout Rancho Cucamonga, can continue to be achieved.
SECTION 3. The Planning Department staff has determined that this Amendment is
exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's
CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects,
which have the potential for causing significant effects on the environment. Pursuant to State
CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have significant effect on the environment, the activity
is not subject to CEQA. The Amendment does not propose any physical change to the
environment itself. The Amendment's requirement for hotel development applications to prepare
a market feasibility study is a purely economic requirement. In addition, the occupancy standards
and public safety standards are limited to the operation of hotels and do not affect the
environment. The remaining development standards do not have the potential for causing
significant effects on the environment because they pertain to improving the quality of the
architectural design of hotels and not to the intensity of development. In sum, the Amendment
would impose more restrictive regulations on hotel development within the City as hotel projects
are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises
the land use regulations to apply development and operational standards for hotels and to require
discretionary review through the Conditional Use Permit process for the development of hotels.
Applications for development subject to these provisions will be reviewed for CEQA compliance
under separate entitlements. During the entitlement process, the applicant will be required to
comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be
required to submit environmental studies that analyze potential impacts such as air quality,
biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-
specific project. On a case-by-case review of each project, the appropriate environmental
document will be prepared to address project -specific impacts. Based on this evidence and all of
the evidence in the record, the City Council concurs with the Planning Department staff's
determination that the Amendment will not have a significant effect on the environment and is
therefore exempt from further environmental review under CEQA.
SECTION 4. The land use labeled "Hotel/Motel" in Table 3-1 (Permitted Uses) of
Subsection 3.7 (Permitted and Conditional Uses — Detailed Listing) shall be modified as follows:
USE
RANCHO CUCAMONGA TOWN SQUARE
TYPES
MIXED-USE DISTRICT
Hotels (as prescribed in Development Code
C**
Chapter 17.93)
SECTION 5. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
Ordinance No. 952— Page 2 of 3
Page 679
SECTION 6. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 952— Page 3 of 3
Page 680
ORDINANCE NO. 953
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE VICTORIA ARBORS MASTER PLAN
PERTAINING TO THE HOTEL LAND USE WITHIN THE PLAN
AREA, MAKING FINDINGS IN SUPPORT THEREOF
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment
DRC2019-00231, as described in the title of this Ordinance. Hereinafter in this Ordinance, the
subject Specific Plan Amendment is referred to as "the Amendment".
A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
G. All legal prerequisites prior to the adoption of this Ordinance have occurred.
SECTION 2. Based upon the substantial evidence presented to this Council during
the above -referenced public hearing, this Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan
goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages
the protection of neighborhoods from the encroachment of incompatible activities or land uses
that may have a negative impact on the residential living environment. Regulating the operational
Ordinance No. 953 — Page 1 of 3
Page 681
standards for hotels that may be near residential neighborhoods will reduce potential impacts
created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained
through appropriate regulations. Establishing design guidelines for hotels will encourage better
site design, improved architecture, and the use of higher quality building materials. Lastly, through
partnerships designed to report and prevent criminal activity at hotels between hotel owners and
operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level
of public safety services throughout Rancho Cucamonga, can continue to be achieved.
SECTION 3. The Planning Department staff has determined that this Amendment is
exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's
CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects,
which have the potential for causing significant effects on the environment. Pursuant to State
CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have significant effect on the environment, the activity
is not subject to CEQA. The Amendment does not propose any physical change to the
environment itself. The Amendment's requirement for hotel development applications to prepare
a market feasibility study is a purely economic requirement. In addition, the occupancy standards
and public safety standards are limited to the operation of hotels and do not affect the
environment. The remaining development standards do not have the potential for causing
significant effects on the environment because they pertain to improving the quality of the
architectural design of hotels and not to the intensity of development. In sum, the Amendment
would impose more restrictive regulations on hotel development within the City as hotel projects
are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises
the land use regulations to apply development and operational standards for hotels and to require
discretionary review through the Conditional Use Permit process for the development of hotels.
Applications for development subject to these provisions will be reviewed for CEQA compliance
under separate entitlements. During the entitlement process, the applicant will be required to
comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be
required to submit environmental studies that analyze potential impacts such as air quality,
biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-
specific project. On a case-by-case review of each project, the appropriate environmental
document will be prepared to address project -specific impacts. Based on this evidence and all of
the evidence in the record, the City Council concurs with the Planning Department staff's
determination that the Amendment will not have a significant effect on the environment and is
therefore exempt from further environmental review under CEQA.
SECTION 4. The land use labeled "Hotels and motels" in the Regional Related
Commercial schedule of Subsection 1.C. (Mixed Use Commercial) under Chapter 3 (Land Use)
shall be modified as follows:
"(8) Hotels, subject to Development Code Chapter 17.93."
SECTION 5. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
SECTION 6. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
Ordinance No. 953 — Page 2 of 3
Page 682
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 953 — Page 3 of 3
Page 683
ORDINANCE NO. 954
AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA,
AMENDING THE VICTORIA COMMUNITY PLAN PERTAINING
TO THE HOTEL LAND USE WITHIN THE PLAN AREA, MAKING
FINDINGS IN SUPPORT THEREOF
The City Council of the City of Rancho Cucamonga does ordain as follows:
SECTION 1. The City of Rancho Cucamonga has prepared Master Plan Amendment
DRC2019-00232, as described in the title of this Ordinance. Hereinafter in this Ordinance, the
subject Specific Plan Amendment is referred to as "the Amendment".
A. On October 4, 2017, the City Council approved Urgency Ordinance No. 919, an
interim ordinance requiring a Conditional Use Permit for the establishment of any new hotel or
the expansion of any existing hotel within the City to allow staff time to study appropriate
development standards and regulations for hotels and draft any necessary changes to the
Municipal Code. Per State law, an interim ordinance is effective for a period of 45 days from the
date of adoption, unless extended at a public hearing prior to the end of the 45 -day period.
B. On November 15, 2017, the City Council approved Urgency Ordinance No. 923,
which extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days, to provide staff additional time to study the issue and draft a
Municipal Code Amendment to address the impacts created by hotel development within the City.
C. On September 19, 2018, the City Council approved Urgency Ordinance No. 940,
which further extended the interim ordinance's requirement for a Conditional Use Permit for the
establishment of any new hotel or the expansion of any existing hotel within the City for an
additional 10 months, 15 days.
D. On April 10 and April 24, 2019, the Planning Commission of the City of Rancho
Cucamonga conducted a noticed public hearing with respect to the Amendment and, following
the conclusion thereof, adopted Resolution No. 19-34, recommending that the City Council of the
City of Rancho Cucamonga adopt this Amendment.
E. On May 15, 2019, the City Council of the City of Rancho Cucamonga conducted a
noticed public hearing on the Amendment and continued the public hearing to a date certain.
F. On June 5, 2019, the City Council of the City of Rancho Cucamonga continued
with the noticed public hearing on the Amendment and concluded said hearing on that date.
G. All legal prerequisites prior to the adoption of this Ordinance have occurred.
SECTION 2. Based upon the substantial evidence presented to this Council during
the above -referenced public hearing, this Council hereby finds and concludes that the changes
proposed to Title 17 (Development Code) in the Amendment are consistent with the General Plan
goals, policies, and implementation programs. General Plan Land Use Policy LU -1.1 encourages
the protection of neighborhoods from the encroachment of incompatible activities or land uses
that may have a negative impact on the residential living environment. Regulating the operational
Ordinance No. 954 — Page 1 of 3
Page 684
standards for hotels that may be near residential neighborhoods will reduce potential impacts
created by hotels. Land Use Goal LU -11 requires that community aesthetics are maintained
through appropriate regulations. Establishing design guidelines for hotels will encourage better
site design, improved architecture, and the use of higher quality building materials. Lastly, through
partnerships designed to report and prevent criminal activity at hotels between hotel owners and
operators, and City Police and Fire services, Public Safety Goal PS -4, which requires a high level
of public safety services throughout Rancho Cucamonga, can continue to be achieved.
SECTION 3. The Planning Department staff has determined that this Amendment is
exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's
CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects,
which have the potential for causing significant effects on the environment. Pursuant to State
CEQA Guidelines Section 15061(B)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have significant effect on the environment, the activity
is not subject to CEQA. The Amendment does not propose any physical change to the
environment itself. The Amendment's requirement for hotel development applications to prepare
a market feasibility study is a purely economic requirement. In addition, the occupancy standards
and public safety standards are limited to the operation of hotels and do not affect the
environment. The remaining development standards do not have the potential for causing
significant effects on the environment because they pertain to improving the quality of the
architectural design of hotels and not to the intensity of development. In sum, the Amendment
would impose more restrictive regulations on hotel development within the City as hotel projects
are currently permitted by right in most zoning districts. Furthermore, the Amendment only revises
the land use regulations to apply development and operational standards for hotels and to require
discretionary review through the Conditional Use Permit process for the development of hotels.
Applications for development subject to these provisions will be reviewed for CEQA compliance
under separate entitlements. During the entitlement process, the applicant will be required to
comply with CEQA. In reviewing each project for compliance with CEQA, an applicant may be
required to submit environmental studies that analyze potential impacts such as air quality,
biological resources, cultural resources, noise levels, and transportation/traffic caused by the site-
specific project. On a case-by-case review of each project, the appropriate environmental
document will be prepared to address project -specific impacts. Based on this evidence and all of
the evidence in the record, the City Council concurs with the Planning Department staff's
determination that the Amendment will not have a significant effect on the environment and is
therefore exempt from further environmental review under CEQA.
SECTION 4. The land use labeled "Hotels and motels" in the Regional Related Land
Uses schedule under Commercial Standards shall be modified as follows:
"(8) Hotels, subject to Development Code Chapter 17.93."
SECTION 5. In accordance with Municipal Code Section 17.02.020.F., this
Ordinance shall apply to all pending project applications, including those that have been deemed
complete by the planning director, unless the project has received all necessary planning permits
and entitlements prior to the effective date of this Ordinance.
SECTION 6. The City Council declares that, should any section, subsection,
subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid
or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The City Council hereby declares
Ordinance No. 954 — Page 2 of 3
Page 685
that it would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or
unconstitutional.
SECTION 7. Neither the adoption of this Ordinance nor the repeal of any other
Ordinance of this City shall in any manner affect the prosecution for violations of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as a waiver
of any penalty or the penal provisions applicable to any violation thereof.
SECTION 8. The City Clerk shall certify to the adoption of this Ordinance and shall
cause it to be published in the manner required by law.
PASSED, APPROVED, AND ADOPTED this day of 2019.
Dennis Michael
Mayor
I, JANICE REYNOLDS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of , 2019, and was finally
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the
day of , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
City Clerk
Ordinance No. 954 — Page 3 of 3
Page 686
DATE:
TO:
FROM:
INITIATED BY:
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Lori Sassoon, Deputy City Manager/Administrative Services
Donny Mahoney, Chief of Police
SUBJECT: CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE
NO. 955, AMENDING CHAPTER 10.76 OF THE MUNICIPAL CODE
CONCERNING THE ESTABLISHMENT OF RATES CHARGED FOR POLICE
TOWING SERVICES.
RECOMMENDATION:
Staff recommends that the City Council conduct a Second Reading of Ordinance 955, by title only: "An
Ordinance of the City of Rancho Cucamonga, California, amending Chapter 10.76 of the Municipal Code
concerning the establishment of rates charged for police towing services".
BACKGROUND:
The introduction and first reading of the above -titled Ordinance was approved at a regular City Council
meeting on June 5, 2019. All Council Members were present.
Vote at first reading: AYES: Hutchinson, Kennedy, Michael, Scott, Spagnolo
ABSENT: None
ANALYSIS:
Please refer to the June 5, 2019 City Council meeting staff report.
FISCAL IMPACT:
Please refer to the June 5, 2019 City Council meeting staff report.
COUNCIL GOAL(S) ADDRESSED:
Please refer to the June 5, 2019 City Council meeting staff report.
ATTACHMENTS:
Description
Ordinance 955
Page 687
ORDINANCE NO. 955
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA AMENDING CHAPTER 10.76 OF
THE MUNICIPAL CODE CONCERNING THE
ESTABLISHMENT OF RATES CHARGED FOR POLICE
TOWING SERVICES
The City Council of the City of Rancho Cucamonga hereby ordains as follows:
Section 1. Subsection B of Section 10.76.060 ("Fees — Establishment of Maximum
Rates") of Chapter 10.76 ("City Towing Services") of Title 10 ("Vehicles and Traffic") of
the Rancho Cucamonga Municipal Code is hereby amended to read as follows:
10.76.060 Fees — Establishment of maximum rates.
B. In addition to the administrative fee in subsection A of this section, all tow
service operators shall pay the city a uniform flat fee during the term of each police towing
services agreement, the amount of which shall be established by city council resolution.
This fee shall not be passed through to the persons receiving police towing services;
however, the City may consider the fee when establishing rates charged for towing
services in accordance with subsection C of this section."
Section 2. CEQA. The City Council hereby finds that it can be seen with certainty that
there is no possibility that the adoption of this Ordinance may have a significant effect on
the environment, because the Ordinance merely relates to the calculation of towing fees.
It is therefore exempt from California Environmental Quality Act review pursuant to Title
14, Section 15061(d) of the California Code of Regulations.
Section 3. Severability. The City Council declares that, should any provision, section,
paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any
final court action in a court of competent jurisdiction, or by reason of any preemptive
legislation, the remaining provisions, sections, paragraphs, sentences and words of this
Ordinance shall remain in full force and effect.
Section 4. The City Clerk shall certify to the adoption of this Ordinance.
ATTEST:
Janice C. Reynolds, City Clerk
L. Dennis Michael, Mayor
I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby
certify that the foregoing Ordinance was introduced at a regular meeting of the City
Page 1 of 2
Council of the City of Rancho Cucamonga held on the , 2019, and was
passed at a regular meeting of the City Council of the City of Rancho Cucamonga held
on , 2019, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
2 of 2 Page 689
DATE: June 19, 2019
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY: Tamara L. Layne, Finance Director
Noah Daniels, Finance Manager
SUBJECT: CONDUCT A PUBLIC HEARING TO CONSIDER THE DETACHMENT OF
CERTAIN PROPERTY FROM LANDSCAPE MAINTENANCE DISTRICT NO.
3B, PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND
STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6
(COLLECTIVELY, THE "DISTRICTS") AND CONSIDERATION OF THE
APPROVAL OF A RESOLUTION ORDERING THE DETACHMENT OF SUCH
PROPERTY FROM THE DISTRICTS AND TO ADJUST THE BOUNDARY OF
EACH DISTRICT'S MAP.
RECOMMENDATION:
It is recommended that the City Council conduct a public hearing to consider the detachment of real
property, identified as APNs 0210-102-01 through 0210-102-10 (collectively, the "Property"), from the
Districts. Upon closing the public hearing, the City Council should consider approving the Resolution to
order the detachment of the Property from the Districts and adjust the boundary of each District's map.
BACKGROUND:
During the formation of The Resort at Empire Lakes Community Facilities District No. 2018-01 of the
City of Rancho Cucamonga ("CFD 2018-01 "), the Property that is included within the boundaries of the
Districts was also included in the boundaries of CFD 2018-01. The Property, which previously was a
golf course, is being developed into residential homes as well as some non-residential uses, such as
light retail, commercial services, recreation amenities and a community center. Due to the new uses
envisioned with the development of this area, the Districts no longer appropriately addressed the
maintenance needs so, with consent of the property owners, the City formed CFD 2018-01 to provide
funding for the maintenance of various public improvements in the new development.
The Districts were formed pursuant to the Landscape and Light Act of 1972 (the 1972 Act"). The 1972
Act provides that the City Council may order that parcels be detached from the Districts following a
public hearing on such matter. On May 1, 2019, the City Council approved Resolution No. 19-023
declaring its intention to detach the Property from the Districts and set a public hearing to be held on
June 19, 2019 to consider the proposed detachment.
ANALYSIS:
Now that the maintenance CFD is established to finance the ongoing maintenance of public
improvements in this development, staff is recommending that the Property be detached from the
Districts.
Page 690
Following the public hearing, the City Council may consider the adoption of the attached Resolution that
would order the detachment and direct staff to cause the boundaries of the Districts to be adjusted to
reflect the detachment of the Property.
FISCAL IMPACT:
There is no financial impact due to the detachment of the Property from the Districts. CFD 2018-01 was
established to be financially self-sufficient, meaning the revenues generated by CFD 2018-01 would
offset the costs of providing services that include the increased level of services and maintenance to
existing public facilities and improvements.
COUNCIL GOAL(S) ADDRESSED:
This item addresses the City Council's goal to undertake projects to enhance the City's position as the
premiere community in our region. This item also addresses the City Council's goal to ensure the
fiscally sustainability of the City's special districts.
ATTACHMENTS:
Description
Attachment 1 — Resolution Ordering the Detachment
Attachment 2 — Map Reference of the Property
Page 691
RESOLUTION NO. 19 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
DETACHMENT OF CERTAIN PROPERTY FROM
LANDSCAPE MAINTENANCE DISTRICT NO. 3113, PARK AND
RECREATION IMPROVEMENT DISTRICT NO. PD -85 AND
STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND
6
WHEREAS, the City Council of the City of Rancho Cucamonga (the "City Council")
has previously formed several special maintenance districts pursuant to the terms of the
"Landscaping and Lighting Act of 1972" (the "Act"), which is Division 15, Part 2 of the
Streets and Highways Code of the State of California, including the special maintenance
districts is designated as Landscape Maintenance District No. 3B, Park and Recreation
Improvement District No. PD -85 and Street Lighting Maintenance District Nos. 1 and 6
(collectively, the "Districts"); and
WHEREAS, the City Council, with the prior consent of the owner of the real property
identified as Assessor's Parcel Nos. 0210-102-01 through 0210-102-10 (collectively, the
"Property "), ordered the annexation of the Property to the Districts as a condition of
development of the Property into a golf course; and
WHEREAS, the Property will no longer be used as a golf course and will be
developed into residential homes and non-residential uses, such as light retail, commercial
services, recreation amenities and a community center; and
WHEREAS, due to the change in use, the Districts do not adequately address the
maintenance needs resulting from the development of the Property and the City has
determined that it should be detached from the Districts; and
WHEREAS, to adequately address the maintenance needs generated by the
development of the Property, the owners of the Property consented to and the City formed
it's the Resort at Empire Lakes Community Facilities District No. 2018-01; and
WHEREAS, on May 1, 2019, the City Council adopted Resolution No. 19-023
initiating proceedings pursuant to Article 2 of Chapter 2 of the 1972 Act to detach the
Property from the Districts and setting the time and place for a public hearing thereon; and
WHEREAS, notice of the public hearing was given in the form and manner provided
by law; and.
WHEREAS, on June 19, 2019, the City Council held a public hearing to consider
the proposed detachment of the Property from the Districts.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the
City Council of the City of Rancho Cucamonga as follows:
60285.00029\31879194.1 Resolution No. 19- - Page 1 of 2
Page 692
1. The above recitals are all true and correct.
2. The City Council hereby approves a change in the organization of the Districts by
ordering the detachment of the Property therefrom. The City Manager or his designee is
hereby directed to cause the boundary maps of the Districts to be amended to reflect the
detachment of the Property therefrom.
PASSED, APPROVED, and ADOPTED this day of
AYES:
NOES:
ABSENT:
ABSTAINED:
L. Dennis Michael, Mayor
ATTEST:
Janice C. Reynolds, City Clerk
, 2019.
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular
Meeting of said City Council held on the day of , 2019.
Executed this day of
California.
2019, at Rancho Cucamonga,
Janice C. Reynolds, City Clerk
60285.00029\31879194.1 Resolution No. 19- - Page 2 of 2
Page 693
City of Rancho Cucamonga ^
The Resort Empire Lakes CFD 2018-01
RANCHO
CUCAMONGA
6TH ST
0210-102-01 0210-102-02
0210-102-03
0210-102-10
0210-102-04
W
Q
Z
0210-102-05 LV
0210-102-09 Y
J
J_
0210-102-06
0210-102-08
0210-102-07
4TH ST
The maps, data, and geographic information ("Information") available by and through
the City of Rancho Cucamonga are presented as a public resource of general information.
The City of Rancho Cucamonga makes nor implies no warranty, representation or guarantee
as to the content, sequence, accuracy, completeness or timeliness of any Information
provided to you herein. The user should not rely upon the Information for any reason
and is directed to independently verify any and all Information presented herein.
The City of Rancho Cucamonga explicitly and without limitation disclaims any and all
representations and warrantees, including, but not limited to, the implied warranties
of merchantibility and fitness for a particular purpose. The City of Rancho Cucamonga
shall neither accept nor assume any liability, regardless of the causation for (i) any
errors, omissions or inaccuracies in any information provided and/or (ii) any action or
inaction occurring due to any persons reliance upon the Information available herein.
Legend
CFD 2018-01 Parcels
City Parcels
0.1 0.05 0 0.1 Miles
Page 694
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT
June 19, 2019
Mayor and Members of the City Council
John R. Gillison, City Manager
Jana Cook, Community Improvement Manager
CONSIDERATION OF RESOLUTION 19-047 FOR THE PLACEMENT OF
SPECIAL ASSESSMENTS AND LIENS FOR COSTS OF NUISANCE
ABATEMENT ON PRIVATE PROPERTY.
RECOMMENDATION:
Staff recommends the Council adopt Resolution 19-047 approving the list of properties with nuisance
abatements, and authorizing the placement of special assessments and liens against the respective
parcels of land to be collected for the City of Rancho Cucamonga, at the same time and in the same
manner as ordinary ad valorem taxes.
BACKGROUND:
In the interest of public safety, the City will occasionally serve notice to a property owner to abate
nuisance conditions that are harmful to the public, including open structures that can be an attractive
nuisance to children, a harbor for vagrants or allow criminal activity. When an owner does not comply,
the City will have the work completed by an independent contractor as allowed by Municipal and State
law. The City will also perform abatements in exigent circumstances, such as illegal
cannabis cultivation to remove the hazardous and unlawful material. Contractors are paid by the City
and the owner is billed for the work. While the funds due are secured by filing a Notice of Pendency,
there is no penalty for owners that have not paid for the resulting benefit to the property. Municipal Code
Section 8.23.200 allows unpaid abatement costs to become assessments against the respective
parcels of land, resulting in liens on the property for the amount of the nuisance abatement, including
administrative charges. A Public Hearing Notice was prepared by the City and mailed to property
owners by Certified Mail on May 1, 2019.
ANALYSIS:
Property owners that have received the benefit of work performed on private property without
reimbursing the City for the cost can be considered to have received a loan of public funds at no cost.
While the money may be recovered eventually, the benefit of public money for an individual property
owner cannot be allowed to continue without resolution. Collecting these funds as a special
assessment will allow the City to recover expended funds in a more timely and fiscally responsible
manner.
City staff established a list of 22 property owners with unpaid nuisance abatement costs and mailed a
Notice of Public Hearing via Certified Mail to each affected property owner on May 1, 2019. As of June
10, payment was made by 9 property owners. One property owner made inquiry. No written protests
were received by the City Clerk. Attachment A includes the remaining 12 properties with unpaid
nuisance abatements and administrative fees for a total of $40,726.17. Property owners on the list
have until August 1, 2019 to submit payment to the City to avoid submittal to the County. Property
owners remaining on the list after August 1, 2019 will be submitted to the County for the 2019-2020 tax
Page 695
roll
FISCAL IMPACT:
The current annual budget for nuisance abatement in Community Improvement is $45,000. The prompt
recovery of these costs after expenditure will allow for the continuing funding of this budget item without
negative impacts.
ATTACHMENTS:
Description
Resolution No. 19-047
Resolution No. 19-047 - Attachment A
Page 696
RESOLUTION NO. 19-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE
REPORT OF UNPAID NUISANCE ABATEMENTS ON PRIVATE
PROPERTY, WHICH SHALL CONSTITUTE SPECIAL
ASSESSMENTS AND LIENS AGAINST THE RESPECTIVE
PARCELS OF LAND AND SHALL BE COLLECTED FOR THE
CITY OF RANCHO CUCAMONGA, CALIFORNIA AT THE SAME
TIME AND IN THE SAME MANNER AS ORDINARY COUNTY AD
VALOREM PROPERTY TAXES
WHEREAS, pursuant to Section 8.23.160 of the City of Rancho Cucamonga Municipal
Code, code enforcement staff did issue a Notice to Abate to the property owners of record which
included the violation existing at the property and the required correction with a due date at least
ten days after the service, and such notice was served by Certified Mail; and,
WHEREAS, pursuant to Sections 8.23.170 of the City of Rancho Cucamonga Municipal
Code, the code enforcement officer found the violation remained at the property after the due date
for compliance and authorized private contractors to abate the nuisance; and,
WHEREAS, pursuant to Section 8.23.180 of the City of Rancho Cucamonga Municipal
Code, staff members did keep an accounting of the costs and incidental expenses for abating
such nuisance on each parcel; and,
WHEREAS, the City Council has caused to be prepared a report of unpaid abatement
fees; and,
WHEREAS, a copy of said report is attached hereto, marked Exhibit "A" and made a part
of this Resolution; and,
WHEREAS, the City Council scheduled 7:00 p.m. on June 19, 2018, at the City of Rancho
Cucamonga City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California as the
time and place for hearing the report and any objections or protests thereto; and,
WHEREAS, the City Council caused notice of the hearing to be mailed certified to the
property owners listed on the report, at their addresses as shown on the last equalized
assessment roll, not less than ten (10) days prior to the date of the hearing; and,
WHEREAS, at the hearing, the City Council heard all objections or protests of property
owners, or their representatives, liable to be assessed for delinquent charges; and,
WHEREAS, the City Council has made such revisions and corrections to the report as it
deems just.
RESOLUTION NO. 19-047 - Page 1 of 2
Page 697
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA HEREBY RESOLVES AS FOLLOWS:
Section 1. That the unpaid costs of nuisance abatement set forth in the report attached hereto as
Exhibit "A" are hereby confirmed.
Section 2. That pursuant to California Government Code Sections 38790.1 and 25831, the
delinquent charges set forth in the confirmed report shall constitute special assessments against
the respective parcels of land and is a lien on the property for the amount of the delinquent
charges.
Section 3. That the City Clerk is instructed to file a certified copy of this Resolution, including the
confirmed report, with the San Bernardino County Auditor/Controller for the amounts of the
respective assessments against the respective parcels of land as they appear on the current
assessment (tax) roll.
Section 4. That the City Clerk is instructed to record a certified copy of this Resolution, including
the confirmed report, in the office of the County Recorder of San Bernardino County.
Section 5. Collection Procedure. That the assessments shall be collected for the City of Rancho
Cucamonga, California, at the same time and in the same manner as ordinary county ad valorem
property taxes are collected and shall be subject to the same penalties and the same procedure
and sale in case of delinquency as provided for those taxes. All laws applicable to the levy,
collection and enforcement of county ad valorem property taxes shall be applicable to such
assessment, except that if any real property to which such lien would attach has been transferred
or conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrancer for value
has been created and attaches thereon, prior to the date on which the first installment of such
taxes would become delinquent, then the lien which would otherwise be imposed by this section
shall not attach to such real property and the delinquent charges, as confirmed, relating to such
property shall be transferred to the unsecured roll for collection.
PASSED, APPROVED, AND ADOPTED this 19th day of June, 2019.
RESOLUTION NO. 19-047 - Page 2 of 2
Page 698
CITY OF RANCHO CUCAMONGA
Abatement Costs and Administrative Fees
June 10, 2019
Owner Name
Address
Parcel
Contractor and
Administrative Fee
Ni Haiyang and Feng Qian
12793 Mosaic Dr
1090-381-63
$3,485.00
Perry, Mermon
11632 Mt Hood
0225-261-61
$6,061.17
Moore David and Moore Gail
9449 9th St
0209-032-21
$2,420.00
Liu Yi and Kong Zijin
13937 San Dimas Ln
0226-231-34
$3,100.00
Huang Ping and Guo Yimin
6948 Canosa PI
1089-221-22
$4,035.00
Lin, Haisong
13183 Chatham Dr
0229-471-09
$3,100.00
Mai, Xiangy Ang
9670 Harvest Vista Dr
0210-641-23
$2,420.00
Xiong, Suzhen
13156 Baxter Springs Dr
0229-471-13
$3,100.00
Li Zhong Ang
7482 Bungalow Way
1100-021-61
$3,000.00
Huang, Martin
12921 Evermay Ct
1100-031-35
$3,380.00
Zeng, Shengping
9471 Twin Oaks PI
0210-512-32
$3,000.00
Gbur, Jamie L
4930 Saddlewood PI
1074-461-10
$925.00
Total Due
$155.00
$38,026.17
ATTACHMENT A
$155.00
$70.00
Lien
Lien Release
Administration
Total Due
$155.00
$70.00
$3,710.00
$155.00
$70.00
$6,286.17
$155.00
$70.00
$2,645.00
$155.00
$70.00
$3,325.00
$155.00
$70.00
$4,260.00
$155.00
$70.00
$3,325.00
$155.00
$70.00
$2,645.00
$155.00
$70.00
$3,325.00
$155.00
$70.00
$3,225.00
$155.00
$70.00
$3,605.00
$155.00
$70.00
$3,225.00
$155.00
$70.00
$1,150.00
$1,860.00
$840.00
$40,726.17
Page 699
Public Hearing for Placement
of Special Assessments and
Liens for Unpaid Abatement
Fees
June 19, 2019
Nuisance Abatement
Chapter 8.23 of the Municipal Code defines
nuisances which are a threat to the health and
safety of the community.
• Upon receiving notice, property owners or
residents are required to comply.
• When a nuisance is not abated by the responsible
party, officers are authorized and directed to act
utilizing city forces or private contractor.
• Accumulated fees are documented by the City and
are a fee due to the City by the property owner.
Cost Recovery Efforts
• Practice to file Lis Pendens on the property
• Costs recovered upon sale or refinance of property
• Fiscal responsibility
• Section 8.23.200 allows, upon confirmation by
Council, for a special assessment of the costs
• Timely notification
• Cost recovery
Notification Requirements
• Public hearing notices are sent via certified mail at
least 10 days prior to public hearing.
• Public hearing notices sent by the City on May 1,
2019, to property owners on the unpaid abatement
list.
• Advertisement in Inland Valley Daily Bulletin on
May 29, 2019.
Public Hearing Notice Inquiries
as of June 19, 2019
• Phone Inquiry
• Regarding 94499th St.
• Written Protest
• 94499th St. submitted letter with payment
Unpaid Costs as of
June 19, 2018
• 12 Unpaid Nuisance Abatement Liens
• Totaling $38,026.17
• Lien Release Fee $155.00
• Lien Administration Fee $70.00
• Deadline for payment to the City is July 28, 2019
Questions?