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Home My WebLink About2019/06/26 - Agenda Packet - Community and Arts Foundation AGENDA COMMUNITY & ARTS FOUNDATION WEDNESDAY, JUNE 26, 2019 REGULAR MEETING LOCATION: Tri-Communities Conference Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91703 MEMBERS: CHAIR Tina Chen MEMBER Linda Bryan VICE CHAIR Mark Rivera MEMBER Fatima Corbett SECRETARY/TREASURER Jim Harrington MEMBER Paula Pachon MEMBER Alfred Arguello MEMBER Bryan Snyder MEMBER Nick Baker MEMBER Rosemarie Brown Mission Statement ♦ Enriching lives through support of the arts at the Victoria Gardens Cultural Center and supporting efforts that benefit the community. If you need special assistance or accommodations to participate in this meeting, please contact the Community Services at (909) 477-2760. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. JUNE 26, 2019 COMMUNITY & ARTS FOUNDATION Page 1 of 2 A. 5:00 P.M. –CALL TO ORDER A1. Pledge of Allegiance A2. Roll Call: Tina Chen, Chair Mark Rivera, Vice Chair Jim Harrington, Secretary/Treasurer Al Arguello Linda Bryan Nick Baker Rosemarie Brown Fatima Corbett Paula Pachon Bryan Snyder B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of Student Arts Scholarships. C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Community & Arts Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. D1. Approval of the Minutes of the Regular Community & Arts Foundation meeting held April 24, 2019; May 13, 2019; and May 22, 2019. 1 D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for April – May 2019. 9 E. STAFF REPORTS E1. Programming Update provided by Cultural Center Manager. (Verbal Update) E2. City Update provided by Community Services Director. (Verbal Update) E3. Consideration to Approve Dispersal of Kaiser Sponsorship Funds for the Teen Summit 52 JUNE 26, 2019 COMMUNITY & ARTS FOUNDATION Page 2 of 2 F. FOUNDATION BUSINESS The following items do not legally require any public testimony, although the Chair may open the meeting for public input. F1. Executive Director’s Report. F2. Review Revised By-Laws for Board Approval & Adoption 62 F3. Election of 2019/20 Officers F4. Approval of Resolution for LAIF Account Authorization 71 F5. Review & Approval of Proposed 2019/20 Budget 73 F6. Create Committee for Terra Vista Project F7. Review & Approval 2019/20 Meeting Schedule 75 G. COMMITTEE REPORTS G1. Executive Committee. (Tina Chen, Mark Rivera, Jim Harrington, Paula Pachon) G2. Fundraising Committees. • Quakes Night – September 2, 2019 • Monte Carlo Night – April 27, 2019 (Completed) • Bunco Night – May 3, 2019 (Completed) H. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Community & Arts Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. I. ADJOURNMENT I, Valerie Smith, Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Thursday, June 20, 2019, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. /s/ Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga APRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 1 of 3 A. 5:39 P.M. – CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, April 24, 2019 in the Tri-Communities Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:39 p.m. by Chair Chen. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Linda Bryan, Fatima Corbett, Paula Pachon, Mark Rivera and Bryan Snyder (arrived 5:55 p.m.) Absent: Rosemarie Brown. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Peggy Magee, Cultural Center Manager; Darci Vogel, Management Analyst II (left at 6:15 p.m.) Valerie Smith, Executive Assistant. ANNOUNCEMENTS/PRESENTATIONS Nancy Speaker thanked the Board for their support of the Associated Artists of the Inland Empire. She showed a video highlighting the previous exhibit that was held at the Cultural Center. Community Services Director Gracia presented the Department’s new Management Analyst II, Darci Vogel. COMMUNICATIONS FROM THE PUBLIC None. CONSENT CALENDAR D1. Approval of the Minutes of the Regular Community & Arts Foundation Meeting held February 27, 2019. D2. Treasurer’s Reconciliation Summary Reports for the LAIF and PAL Accounts for February and March 2019. Member Arguello inquired about the taxes not being included on the agenda for discussion. Executive Director Sluka-Kelly stated that Member Brown was discussing the taxes with LSL to resolve concerns that were identified at the previous board meeting. APRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 2 of 3 MOTION: Moved by Member Bryan, seconded by Secretary/Treasurer Harrington, to approve the Consent Calendar as submitted. Motion carried: 9-0-1 (Absent: Brown). STAFF REPORTS E1. . Cultural Center Manager Magee invited the board to Emperors Nightingale. She presented the 19/20 season. She outlined the performances. She also listed the possible programs for the Foundation to sponsor. The new caterer, Premier will be loading in and preparing to take over. The Foundation members provided recommendations on the dates and times for The World Music Series. The members were also provided an estimated timeline for the courtyard remodel at the Cultural Center. No further discussion was held. E2. City Update provided by Community Services Director. (Verbal Update) Director Gracia presented a document that provided a side by side of the Memorandum of Understanding (MOU) that has the City and the proposal that Susan provided for consideration. The Foundation will hold a special meeting to discuss the MOU. No further discussion was held. FOUNDATION BUSINESS F1. Executive Director Report. Susan presented the Executive Director’s update. She shared that there was a low number of applications that were received for the scholarships. Member Baker suggested extending the deadline and additional ten days, so the new deadline would be May 6th at 5:00 p.m. The Foundation was also informed that the 1023 was received and will assist in preparation for the transition. No further discussion was held. F2. Executive Director’s Staff Report – Discussion of Potential Space Opportunity of RCCAAF at Terra Vista. Executive Director Sluka-Kelly presented a proposal for an office and art space for the Foundation. The space opportunity is being provided by Mr. Lewis at Terra Vista. It would be an opportunity for the Foundation to generate revenue as it would allow for various programs and rentals. She noted that the space needs a lot of work and they would be starting from scratch. She stated the building would need to be under construction for a few months. Member Arguello expressed that the proposal was a good idea. Secretary/Treasurer Harrington thinks it is a good way to meet the Foundation’s mission. Member Bryan asked about who would be staffing the facility. Executive Director Sluka-Kelly said they would need staff, but the space would not be heavily programmed. Equipment needs are to be considered perhaps through partnerships and fundraising. An initial quote of 45K-50K was received from the retail center’s contractor. The Board recognized that it will not be a walk-up place but were enthusiastic about the idea. No further discussion was held. APRIL 24, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES April 24, 2019 | Community and Arts Foundation Regular Meeting | City of Rancho Cucamonga Page 3 of 3 F3. Ongoing Discussion on Reorganization Plans. • Review Topics for Discussion and Revision • Discuss/Set Meeting Date for Board Workshop The Board discussed setting an extra meeting in May to discuss the items that are still pending for the transition such as the revision of the by-laws. The Board determined that a special meeting would be held on May 13th at 5:00 p.m. at Chair Chen’s office. The notice of the meeting will be posted at City Hall and at Chair Chen’s office. No further discussion was held. G1. Executive Finance Committee. Chair Chen reiterated the previous comments of the reorganization plan. The Committee was provided the proposal for the Terra Vista space. No further discussion was held. G2. Fundraising Committees. Secretary/Treasurer Harrington shared that Quakes Night will be held on Sept. 2nd at 2:00 p.m. No further discussion was held. The following items were identified for the next meeting on June 26, 2019: Officers, scholarship recipients; Artist Association proposal; budget. The meeting adjourned at 7:34 p.m. Respectfully submitted, COMMITTEE REPORTS IDENTIFICATION OF ITEMS FOR NEXT MEETING ADJOURNMENT /s/ Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga MAY 13, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES May 13, 2019 | Community and Arts Foundation Special Meeting | City of Rancho Cucamonga Page 1 of 2 A. 5:35 P.M. – CALL TO ORDER The special meeting of the Rancho Cucamonga Community & Arts Foundation was held on Monday, May 13, 2019 at the Law Office of Tina Chen, located at 10995 Eucalyptus Street, Suite 103, Rancho Cucamonga, California. The meeting was called to order at 5:35 p.m. by Chair Chen. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Vice Chair Mark Rivera, Secretary/Treasurer Jim Harrington, Al Arguello, Nick Baker, Rosemarie Brown, Linda Bryan, Fatima Corbett, Paula Pachon, and Bryan Snyder (appeared via conference call at 7:25 p.m.) Also present was: Susan Sluka-Kelly, Executive Director COMMUNICATIONS FROM THE PUBLIC None. ITEMS OF BUSINESS B1. Review and Discussion of RCCAAF Revised Bylaws, Reorganization Plan & City Partnership Agreement. The Board reviewed in detail the proposed Memorandum of Understanding (“MOU”) provided by the City. Board requested the Executive Director and Chair meet with the City Community Services Director to discuss concerns in the following areas (1) City Representative; (2) Meeting Support; (3) Event Support/Golf Tournament Support; (4) Event Support/Donor Recognition Event; (5) Event Support/Skybox; (6) Fundraising, Sponsorship and Promotional Support/In-Kind Sponsorships; (7) Fundraising, Sponsorship and Promotional Support/Meet & Greet Invitations; (8) Restricted Funds Maintenance and Oversight Administrative Support; (9) Foundation Roles and Responsibilities/Grant Sponsorship Funding; (10) Foundation Roles and Responsibilities/Reporting Requirements; (11) Benefits Received; (12) Funding Support; (13) Operational Considerations; and (14) The City to Provide to the Foundation Upon Separation. The Board further requested another Special Meeting be set to review the revisions made to the MOU before final approval. The Board discussed the Purpose and General Philosophy of the Foundation moving forward from the separation. The Board discussed revisions to the current Mission Statement to become more arts focused. Executive Director Sluka-Kelly requested we set another Special MAY 13, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES May 13, 2019 | Community and Arts Foundation Special Meeting | City of Rancho Cucamonga Page 2 of 2 Meeting to address the revised Bylaws to which the Board agreed to set the Special Meeting for May 22, 2019. The following items were identified for the next meeting: Review of revised Bylaws and Structure of Executive Board moving forward The meeting adjourned at 8:14 p.m. Respectfully submitted, IDENTIFICATION OF ITEMS FOR NEXT MEETING ADJOURNMENT /s/ Tina M. Chen Tina M. Chen Chair, RCCAAF MAY 22, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES May 22, 2019 | Community and Arts Foundation Special Meeting | City of Rancho Cucamonga Page 1 of 3 A. 4:55 P.M. – CALL TO ORDER The special meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, May 22, 2019 at the Law Office of Tina Chen, located at 10995 Eucalyptus Street, Suite 103, Rancho Cucamonga, California. The meeting was called to order at 4:55 p.m. by Chair Chen. The Pledge of Allegiance was led by Chair Tina Chen. Present were Board Members: Chair Tina Chen, Secretary/Treasurer Jim Harrington, Al Arguello, Fatima Corbett, Paula Pachon, and Bryan Snyder. Absent: Nick Baker, Rosemarie Brown, Mark Rivera and Linda Bryan Also present was: Susan Sluka-Kelly, Executive Director COMMUNICATIONS FROM THE PUBLIC None. ITEMS OF BUSINESS B1. New Administrative Duties to be Managed by the Foundation The Board discussed hiring a bookkeeper to handle our banking and financials after the separation from the City. Member Pachon suggested we offer the position to Catharine Allen. Member Harrington suggested a rate of $22 per hour, up to 25 hours per month unless more hours were approved by the Executive Director. Member Harrington further suggested that this be a 1099 contractor position and not an employment relationship. MOTION: By Member Pachon, seconded by Member Arguello, to offer the Bookkeeper position to Catharine Allen at the rate of $22 per hour with up to 25 hours per month unless additional hours approved by the Executive Director. Motion carried: 6-0-4 (Absent: Baker, Brown, Rivera and Bryan). Board discussed how we would handle meeting coordination (i.e. set up and refreshments). Member Corbett volunteered to be the Hospitality Coordinator to arrange for set up and refreshments at the full Board Meetings. MAY 22, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES May 22, 2019 | Community and Arts Foundation Special Meeting | City of Rancho Cucamonga Page 2 of 3 Board discussed separating the positions of the Secretary and Treasurer on the Executive Board as these duties will now include taking minute, distributing Agendas and handling financial issues. MOTION: By Member Corbett, seconded by Member Harrington to separate the Secretary and Treasurer positions on the Executive Board beginning fiscal year 2019/2020. Motion carried: 6-0-4 (Absent: Baker, Brown, Rivera and Bryan) Board discussion regarding new location, phone number and web site design/maintenance. Director Sluka-Kelly agreed to look into these issues and provide the Executive Committee with an update at the next meeting. B2. Review of Memorandum of Understanding (“MOU”) with City Executive Director Sluka-Kelly and Chair Tina Chen reported back on their meeting with City Community Services Director. The City’s Response to the Foundation’s request for revisions to the MOU dated 5/21/2019 was distributed to the Board for review. The Board discussed the responses and further additional language proposed by the City on the last page of the Response (concerning a reference to the PAL Agreement). MOTION: By Secretary/Treasurer Harrington, seconded by Member Arguello to send the MOU to the Executive Committee for final approval barring any substantial changes from the proposals reviewed by the Board and with clarification of the language referencing the PAL Agreements. Motion carried: 6-0-4 (Absent: Baker, Brown, Rivera and Bryan). B3. Review Proposed Revised Bylaws Board discussed revising Mission Statement to become more arts focused and agreed upon new Statement. Reviewed proposed Revised Bylaws in their entirety and edits were requested. Chair Chen agreed to make the edits and redistribute the Revised Bylaws to the Executive Committee for approval to send to the full Board for a vote at the next Regular Meeting. Approval of Revised Bylaws and new Mission Statement IDENTIFICATION OF ITEMS FOR NEXT MEETING MAY 22, 2019 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES May 22, 2019 | Community and Arts Foundation Special Meeting | City of Rancho Cucamonga Page 3 of 3 The meeting adjourned at 7:58 p.m. Respectfully submitted, ADJOURNMENT /s/ Tina M. Chen Tina M. Chen Chair, RCCAAF Page 1 of 3 STAFF REPORT RECOMMENDATION: The following report is primarily for informational purposes and does not require immediate action from the Board. BACKGROUND: Updated treasurer reports are provided to Full and Executive Board members at bimonthly meetings. P&L Detail – Operating Budget: • 04/01/2019 – Payroll and taxes for Susan Sluka-Kelly were debited via Paychex from the Foundation’s PAL account. Additionally, an invoice for $159.15 from Paychex was auto- paid and debited from the PAL checking account. • 04/01/2019 and 04/08/2019 – The Foundation PAL account was charged, and then reimbursed for a $15.00 Merchant Services fee for the credit card machine. The final cost to the Foundation for April 2019 was $0.00. • 04/10/19 – A check in the amount of $178.75 was issued to Lance, Soll & Lunghard LLP for preparation of Form 1099 for year ending 12/31/18. • 05/01/2019 and 05/06/2019 – The Foundation PAL account was charged, and then reimbursed for a $15.00 Merchant Services fee for the credit card machine. The final cost to the Foundation for May 2019 was $0.00. • 05/02/19 and 05/31/19 – Payroll and taxes for Susan Sluka-Kelly were debited via Paychex from the Foundation’s PAL account. Additionally, an invoice for $170.15 from Paychex was auto-paid and debited from the PAL checking account. • 05/09/19 – a donation from Amazon Smile was received in the amount of $19.85. • 05/14/19, 05/17/19, 05/20/19 – A total of $6,570.55 in investment interests was earned on the dates provided. • 05/15/19 – Check #11564 was issued to the Attorney General Registry of Charitable Trusts for the Foundation’s registration renewal fee. DATE: June 26, 2019 TO: Rancho Cucamonga Community & Arts Foundation FROM: Jennifer Hunt Gracia, Community Services Director INITIATED BY: Elisa Garcia, Management Aide SUBJECT: Treasurer Report Page 2 of 3 P&L Detail – Grants: • 04/10/19 – a check for $750.00 from Kaiser Permanente was received for the City of Rancho Cucamonga Healthy RC 2019 Teen Summit. Grant funds are to be disbursed to the City of Rancho Cucamonga upon approval of the Foundation. • 05/01/19 – a check was received from U.S. Bank Foundation in the amount of $15,000.00. P&L Fundraising Events: • April – Monte Carlo Casino Night received sponsorships in the amount of $7,300.00, ticket revenue totaling $595.00, and donations in the amount of $1,650.00. • April – Expenses for Monte Carlo Night were paid for various services in the amount of $3,338.96. • April – Fiesta de Bunco received revenue for ticket sales totaling $340.00 • April – a check was issued to the City of Rancho Cucamonga for crew costs during the Fritz Coleman performance held on 3/23/2019. • May – Monte Carlo Casino Night received an additional $1,230 in revenue from ticket purchases and donations. • May – an additional expense for centerpieces in the amount of $301.70 was paid to Carol’s Secret Garden for Monte Carlo Casino Night. • May – Fiesta de Bunco accrued an additional $1,920 in ticket sales and $622.00 in donations and raffle revenue. Balance Sheet • PAL account balance as of 05/31/19 = $221,145.33 • LAIF account balance as of 05/31/19 = $799,632.57 • As of 05/31/2019, the equity account balances are as follows: o Temporarily Restricted Net Assets (includes all restricted grants, as well as donations that are restricted to MainStreet) = $139,252.49 o Permanently Restricted Net Assets (consists of the Endowment fund, which is invested through Union Bank) = $1,850,586.75 o Unrestricted Net Assets (consists of all unrestricted earnings of the Foundation) = $722,854.53 • Net Income for July 2018 - May 2019 = $164,525.73 PAL Checking Account: • April – Checks in the amount of $28,218.72 cleared the checking account. A total of $1,492.81 in checks have been issued and have not yet cleared the account. • May – Uncleared checks as of May 31, 2019 total $248.34. A total of $508,966.21 have cleared the checking account, which includes the $500,000 transfer of CD redemption. LAIF Account: • April – LAIF interest earned in the amount of $1,867.83. • May – Transfer of CD redemption income in the amount of $500,000. Page 3 of 3 FISCAL IMPACT: • Total FY 2018/2019 Operating Budget Income for April 2019 = $11,753 • Total FY 2018/2019 Operating Budget Expenses for April 2019 = $6,747 • Total FY 2018/2019 Operating Budget Income for May 2019 = $10,362 • Total FY 2018/2019 Operating Budget Expenses for May 2019 = $6,091 Exhibits: Exhibit A - Foundation financial reports for April and May 2019 and operating budgets for Fiscal Year 2018/2019. Revenue Description 18/19 Approved 18/19 Actuals July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Fundraising/Investments 70,025$ 61,813$ 4,765$ 1,014$ 204$ 8,644$ 14,194$ 5,375$ PAL Campaign/Spotlight Donors 10,500$ 3,400$ 1,000$ R. Lewis: PAL Campaign/Spotlight Donors 7,500$ 8,000$ 7,500$ RC Quakes Strike Outs 6,000$ 7,045$ 7,045$ VG Bricks/Plaques 1,400$ 850$ 850$ Investment Income 36,625$ 32,813$ 3,375$ 6,679$ 4,375$ Interest Income LAIF 5,000$ 6,645$ 1,390$ 1,599$ Misc Donations (Amazon Smile, Your Cause)3,000$ 3,060$ 164$ 204$ 14$ Activities & Events 100,550$ 87,897$ -$ 32,300$ 14,500$ 21,360$ 3,565$ -$ Quakes Night 1,600$ 1,650$ 650$ 1,000$ Golf Tournament 65,000$ 68,510$ 31,650$ 13,500$ 21,360$ 2,000$ Fritz Coleman Performance 11,650$ Monte Carlo Night 15,000$ 14,840$ 1,565$ Cinco de Bunco 2,300$ 2,882$ Misc. / New Fundraiser 5,000$ 15$ Total Revenue 170,575$ 149,710$ 4,765$ 33,314$ 14,704$ 30,004$ 17,759$ 5,375$ Expenditures Description 18/19 Approved 18/19 Actuals July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Administration 49,100$ 30,761$ 20$ 2,646$ 2,374$ 4,498$ 4,299$ 2,045$ Personnel 35,000$ 28,189$ 2,626$ 2,037$ 4,319$ 2,760$ 2,045$ Business Cards/Office Supplies 1,000$ 302$ 179$ Financial Compliance 10,000$ 40$ 20$ 20$ Insurance 2,100$ 1,481$ 1,481$ Travel & Meetings 1,000$ 750$ 228$ 59$ Miscellaneous 1,000$ 393$ 109$ Marketing & Community Outreach 3,700$ -$ -$ -$ -$ -$ -$ -$ 2017/2018 Foundation Report 1,200$ -$ Foundation Brochure -$ Website Hosting/Maintenance 1,500$ -$ Miscellaneous Marketing Exp 1,000$ -$ Board Development & Training 1,000$ -$ -$ Donor Development & Retention 2,200$ 2,403$ 10$ -$ -$ 10$ -$ -$ Donor Recognition Event 1,400$ 532$ Donor Awards 600$ 420$ Donor Plaques/Bricks 200$ 1,451$ 10$ 10$ Fundraising Activities & Events 36,000$ 28,958$ -$ -$ 534$ 24,209$ -$ -$ Golf Tournament (2018)25,000$ 24,743$ 534$ 24,209$ Monte Carlo Night (2018)5,000$ 4,216$ Fritz Coleman Performance 1,000$ $ Other 5,000$ -$ Foundation Sponsored City Programs 54,000$ 6,964$ -$ -$ -$ -$ 6,964$ -$ Lewis Family Playhouse 3,500$ -$ RC Community Theatre/BATG 15,000$ -$ World Music Series (3 Shows)8,000$ -$ Bussing for Underserved Students Foundation Family Wknds/Flex Pack MSTC 20,000$ 6,964$ 6,964$ MainStreet Theatre Company 7,500$ -$ Community Programs 23,500$ 6,000$ -$ -$ -$ -$ 4,000$ -$ H S Performing Arts Program Support 3,000$ 2,000$ Student Scholarship Program 5,000$ -$ New Program Grant 10,000$ $ September Art Association Art Show 4,000$ 4,000$ 4,000$ Discretionary Giving 1,500$ Total Expenditures 169,500$ 75,087$ 30$ 2,646$ 2,908$ 28,716$ 15,263$ 2,045$ Budgeted Net Total 1,075$ 74,623$ See Grant Budget Rancho Cucamonga Community & Arts Foundation Operating Budget - 18/19 Budget Rancho Cucamonga Community & Arts Foundation Operating Budget - 18/19 Budget Network for Good, Your Cause, Amazon Smile Your Cause Susan = $741.37 Catherine (17/18 Reimbursement) = $3577.62 Late payment received for silent auction item for 2018 Monte Carlo Night = $65; Lewis donation designated for Monte Carlo Night = $1,500 Paid $1,895 to HUB Intl; Received $414 refund from Altru Revenue Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 18/19 YTD Actuals Fundraising/Investments 14,101$ 5,058$ -$ 1,868$ 6,590$ -$ 61,813$ PAL Campaign/Spotlight Donors 2,400$ 3,400$ R. Lewis: PAL Campaign/Spotlight Donors 500$ 8,000$ RC Quakes Strike Outs 7,045$ VG Bricks/Plaques 850$ Investment Income 11,813$ -$ 6,571$ 32,813$ Interest Income LAIF 1,789$ -$ 1,868$ 6,645$ Misc Donations (Amazon Smile, Your Cause)2,658$ 20$ 3,060$ Activities & Events 15$ -$ 2,500$ 9,885$ 3,772$ -$ 87,897$ Quakes Night (Sept 2018)1,650$ Golf Tournament (October 2018)68,510$ Fritz Coleman Performance -$ Monte Carlo Night (April 2019)2,500$ 9,545$ 1,230$ 14,840$ Cinco de Bunco (May 2019)340$ 2,542$ 2,882$ Misc. / New Fundraiser 15$ 15$ Total Revenue 14,116$ 5,058$ 2,500$ 11,753$ 10,362$ -$ 149,710$ Expenditures Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 18/19 YTD Actuals Administration 2,094$ 1,098$ 3,070$ 3,220$ 5,789$ -$ 30,761$ Personnel 2,042$ 949$ 2,938$ 2,920$ 5,553$ 28,189$ Office Supplies 45$ 78$ 302$ Financial Compliance 40$ Insurance 1,481$ Travel & Meetings 6$ 149$ 121$ 187$ 750$ Miscellaneous 55$ 179$ 50$ 393$ Marketing & Community Outreach -$ -$ -$ -$ -$ -$ -$ 2017/2018 Foundation Report -$ Foundation Brochure -$ Website Hosting/Maintenance -$ Miscellaneous Marketing Exp -$ Board Development & Training -$ -$ Donor Development & Retention -$ -$ 2,384$ -$ -$ -$ 2,403$ Donor Recognition Event 532$ 532$ Donor Awards 420$ 420$ Donor Plaques/Bricks 1,432$ 1,451$ Fundraising Activities & Events -$ -$ 575$ 3,526$ 302$ -$ 28,958$ Golf Tournament (2018)24,743$ Monte Carlo Night (2019)575$ 3,339$ 302$ 4,216$ Fritz Coleman Performance 187$ Other -$ Foundation Sponsored City Programs -$ -$ -$ -$ -$ -$ 6,964$ Lewis Family Playhouse -$ RC Community Theatre/BATG -$ World Music Series (3 Shows)-$ Tickets for Underserved Students/Families -$ Foundation Family Wknds/Flex Pack MSTC 6,964$ MainStreet Theatre Company -$ Community Programs 2,000$ -$ -$ -$ -$ -$ 6,000$ H S Performing Arts Program Support 2,000$ 2,000$ Student Scholarship Program -$ New Program Grant September Art Association Art Show 4,000$ Discretionary Giving Total Expenditures 4,094$ 1,098$ 6,029$ 6,747$ 6,091$ -$ 75,087$ Budgeted Net Total 74,623$ Rancho Cucamonga Community & Arts Foundation Operating Budget - 18/19 Budget Rancho Cucamonga Community & Arts Foundation Operating Budget - 18/19 Budget Kenny Cetera Night - Raffle tickets Heritage Park Nursing & Rehab = $500 Mercedez Benz = $2000 LSL Tax Prep Registration renewal fee Revenue Description 18/19 Proposed 18/19 Actuals Balance as of 06.30.18 July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Support -$ -$ -$ 25,000$ 23,250$ 30,550$ Bank of America Grant (Foundation)10,000$ $ 11,314 $ 1,314 10,000$ Bank of America Sponsor (Bank)10,000$ $ 13,019 $ 3,019 10,000$ Kohl's Cares AIA 5,000$ $ - Macy's District Grant 5,000$ $ - Ralph Lewis Prop: Donor Development/Retention 2,500$ $ 2,500 2,500$ Ralph Lewis Prop: Bussing for Students 6,000$ $ 6,000 $ 6,000 Ralph Lewis Prop: Guest Artist Sponsorship 14,000$ $ 14,000 $ 4,000 10,000$ US Bancorp Foundation 25,000$ $ 41,898 $ 1,898 25,000$ Edison International 5,000$ $ - MainStreet Program Support $ 81,399 $ 35,099 750$ 20,550$ Total Revenue 82,500$ 170,130$ 51,330$ -$ -$ -$ 25,000$ 23,250$ 30,550$ Expenditures Description 18/19 Balance July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Supported Giving 139,752$ -$ 77$ -$ -$ 6,903$ 1,180$ Bank of America Grant (Foundation) $ 8,814 Bank of America Sponsor (Bank) $ 5,802 6,118$ 1,100$ $ - $ - $ 2,500 $ 3,164 61$ $ 14,000 $ 24,074 77$ 725$ 80$ $ - $ 81,399 139,752$ -$ 77$ -$ -$ 6,903$ 1,180$ Operating Budget Restricted Funds - 18/19 Budget US Bancorp Foundation Ralph Lewis Prop: Guest Artist Sponsorship Ralph Lewis Prop: Donor Development/Retention Edison International MainStreet Program Support Total Expenditures Rancho Cucamonga Community & Arts Foundation Kohl's Cares AIA Macy's District Grant Ralph Lewis Prop: Bussing for Students Restricted Mainstreet donation from Doug Morris = $250 Donation for Playpartner Program from Jaymee Vasquez = $500 Restricted LFP donation from Caplin Foundation = $500 Love of Wine donation from Doug Morris = $10,000 Love of Wine donation from Lane Matsuno = $10,000 Love of Wine donation from Debra Mack-Rankins = $50 Revenue Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 18/19 YTD Actuals Support -$ 25,000$ -$ -$ 15,000$ -$ 118,800$ Bank of America Grant (Foundation)10,000$ Bank of America Sponsor (Bank)10,000$ Kohl's Cares AIA -$ Macy's District Grant -$ Ralph Lewis Prop: Donor Development/Retention 2,500$ Ralph Lewis Prop: Bussing for Students -$ Ralph Lewis Prop: Guest Artist Sponsorship 10,000$ US Bancorp Foundation 15,000$ 40,000$ Edison International -$ MainStreet Program Support 25,000$ 46,300$ Total Revenue -$ 25,000$ -$ -$ 15,000$ -$ 118,800$ Expenditures Description Jan 1-31 Feb 1-28 Mar 1-31 Apr 1-30 May 1-31 June 1-30 18/19 YTD Actuals Supported Giving -$ 15,062$ 7,156$ -$ -$ -$ 30,378$ Bank of America Grant (Foundation)2,500$ 2,500$ Bank of America Sponsor (Bank)7,218$ Kohl's Cares AIA -$ Macy's District Grant -$ Ralph Lewis Prop: Donor Development/Retention -$ Ralph Lewis Prop: Bussing for Students 2,575$ 200$ 2,836$ Ralph Lewis Prop: Guest Artist Sponsorship -$ US Bancorp Foundation 12,487$ 4,456$ 17,824$ Edison International -$ MainStreet Program Support -$ Total Expenditures -$ 15,062$ 7,156$ -$ -$ -$ 30,378$ Rancho Cucamonga Community & Arts Foundation Operating Budget Restricted Funds - 18/19 Budget Dwight Richard Odle bequest Foundation Financial Reports FY 2018/2019 Foundation Operating Budget Budget Summary and Statement of Activity April 1 – 30, 2019 May 1 – 31, 2019 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 April 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 42000 · INTEREST INCOME 42020 · LAIF Interest Income Deposit 04/15/2019 Interest ADMINISTRATIVE / GENERAL 1,867.83 Total 42020 · LAIF Interest Income 1,867.83 Total 42000 · INTEREST INCOME 1,867.83 45000 · PROGRAM / EVENT INCOME 45030 · Event Sponsorship Invoice 04/01/2019 MCN2020-HP2 Heritage Park Nursing & Rehab Center 2019 Monte Carlo Casino Night - Table Sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 500.00 Invoice 04/02/2019 MCN2019-LB Bryan, Linda (Board Member) & Peter 2019 Monte Carlo Casino Night - Table sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 1,000.00 Sales Receipt 04/10/2019 01241-362T Goldman, Dr. Scott (Medical Center) 2019 Monte Carlo Casino Night - Table Sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 400.00 Invoice 04/10/2019 MCN2020-GYL GYL 2019 Monte Carlo Casino Night - Table Sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 1,000.00 Invoice 04/10/2019 MCN2020-DM Morris, Doug & Dee 2019 Monte Carlo Casino Night - Bar Sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 1,200.00 Invoice 04/24/2019 MCN2019-SG The Skye Group Inc 2019 Monte Carlo Casino Night - Entertainment sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 300.00 Invoice 04/24/2019 MCN2019-OW Madrid, Manuel 2019 Monte Carlo Casino Night - Casino table sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 650.00 Invoice 04/24/2019 MCN2019-BA Basim Z. Abdelkarim MD, Inc. 2019 Monte Carlo Casino Night - Casino table sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 650.00 Invoice 04/24/2019 MCN2019-WG Waba Grill of Daycreek Square 2019 Monte Carlo Casino Night - Casino table sponsorship FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 400.00 Invoice 04/24/2019 MCN2019-TC Law Office of Tina Chen 2019 Monte Carlo Casino Night - Casino table and Photobooth sponsorships FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 1,200.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 April 2019 Type Date Num Name Memo Class Amount Total 45030 · Event Sponsorship 7,300.00 45040 · Event Ticket Sales Sales Receipt 04/24/2019 01241-385T Miller, Betty Ann 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/25/2019 01241-389T Saunders, Bruce & Luci 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/27/2019 01241-398T Sluka Kelly, Susan 2019 Monte Carlo Casino Night - Tickets FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 170.00 Sales Receipt 04/27/2019 01241-399T Sluka Kelly, Susan 2019 Monte Carlo Casino Night - Tickets for Laurel Hoen and Chris Ellige FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 170.00 Sales Receipt 04/27/2019 01241-400T Farraj, Emad & Julieann 2019 Monte Carlo Casino Night - Tickets FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 170.00 Sales Receipt 04/27/2019 01241-401T Harrington, Jim (Secretary / Treasurer) 2019 Monte Carlo Casino Night - Ticket FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 85.00 Total 45040 · Event Ticket Sales 675.00 45050 · Event Donation Sales Receipt 04/10/2019 01241-358T Gillison, John 2019 Cinco de Bunco / Fiesta Bunco donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/10/2019 01241-359T Hunt-Gracia, Jennifer 2019 Cinco de Bunco / Fiesta Bunco donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/10/2019 01241-360T Michael, L. Dennis 2019 Cinco de Bunco / Fiesta Bunco donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 100.00 Sales Receipt 04/22/2019 01241-384T Kennedy, Lynne B.2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/23/2019 01241-372T Arranaga, Diana 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 04/27/2019 01241-401T Harrington, Jim (Secretary / Treasurer) 2019 Monte Carlo Casino Night - Donation FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 15.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 April 2019 Type Date Num Name Memo Class Amount Total 45050 · Event Donation 275.00 Total 45000 · PROGRAM / EVENT INCOME 8,250.00 Total Income 10,117.83 Gross Profit 10,117.83 Expense 60000 · ADMINISTRATIVE EXPENSES 60030 · Bank Charges 60032 · Merchant Service Fee Check 04/01/2019 Electronic UnionBank Monthly Merchant Services fee (credit card terminal)ADMINISTRATIVE / GENERAL 15.00 Deposit 04/08/2019 UnionBank - PAL Account Reimbursement of Merchant Services fee (credit card terminal)ADMINISTRATIVE / GENERAL -15.00 Total 60032 · Merchant Service Fee 0.00 Total 60030 · Bank Charges 0.00 60020 · Taxes 60023 · Tax Preparation Svcs Check 04/10/2019 11559 Lance, Soll & Lunghard LLP Preparation of Form 1099's for year ending 12/31/2018 - Invoice # 30993 ADMINISTRATIVE / GENERAL 178.75 Total 60023 · Tax Preparation Svcs 178.75 Total 60020 · Taxes 178.75 60040 · Personnel 60041 · Payroll Taxes Check 04/01/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka-Kelly ADMINISTRATIVE / GENERAL 719.41 Total 60041 · Payroll Taxes 719.41 60042 · Payroll Check 04/01/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka- Kelly ADMINISTRATIVE / GENERAL 2,041.84 Total 60042 · Payroll 2,041.84 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 April 2019 Type Date Num Name Memo Class Amount Total 60040 · Personnel 2,761.25 60005 · Board Meetings / Hospitality Credit Card Charge 04/22/2019 Ralphs Store Plates / cookies for April 24th Board meeting ADMINISTRATIVE / GENERAL 16.43 Total 60005 · Board Meetings / Hospitality 16.43 Total 60000 · ADMINISTRATIVE EXPENSES 2,956.43 65000 · FUNDRAISING EXPENSES 65040 · Event Entertainment Check 04/02/2019 11558 Luxe Pix Photo Booth Photo Booth for 2019 Monte Carlo Casin Night FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 300.00 Check 04/24/2019 11560 On the Go DJ Pro DJ for 2019 Monte Carlo Casino Night FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 300.00 Check 04/24/2019 11561 Casino Parties & Entertainment Casino tables for 2019 Monte Carlo Casino Night FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 800.00 Total 65040 · Event Entertainment 1,400.00 65070 · Event Staffing Check 04/24/2019 11563 Impressions Gourmet Catering 2019 Monte Carlo Night - Bar server services FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 444.47 Total 65070 · Event Staffing 444.47 65120 · Misc Event Expenses Check 04/24/2019 11562 City of Rancho Cucamonga - V Crew costs: Fritz Coleman performance at LFP 3/23/19 FUNDRAISING ACTIVITIES:General Fundraising 187.38 Total 65120 · Misc Event Expenses 187.38 Total 65000 · FUNDRAISING EXPENSES 2,031.85 69000 · MISC EXPENSES Check 04/02/2019 Electronic PayChex Paychex Inc. Invoice Payment - Auto deduct from PAL bank account ADMINISTRATIVE / GENERAL 159.15 Total 69000 · MISC EXPENSES 159.15 Total Expense 5,147.43 Net Ordinary Income 4,970.40 Net Income 4,970.40 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 40000 · MISC INCOME 40030 · Amazon Smile Sales Receipt 05/09/2019 01241-431T Amazon Smile Amazon Smile donation FUNDRAISING ACTIVITIES:General Fundraising 19.85 Total 40030 · Amazon Smile 19.85 Total 40000 · MISC INCOME 19.85 42000 · INTEREST INCOME 42010 · Investment Interest Income Deposit 05/14/2019 UnionBanc Investment Services Investment interest earned ADMINISTRATIVE / GENERAL 2,479.45 Deposit 05/17/2019 UnionBanc Investment Services Investment interest earned ADMINISTRATIVE / GENERAL 2,045.55 Deposit 05/20/2019 UnionBanc Investment Services Investment interest earned ADMINISTRATIVE / GENERAL 2,045.55 Total 42010 · Investment Interest Income 6,570.55 Total 42000 · INTEREST INCOME 6,570.55 45000 · PROGRAM / EVENT INCOME 45040 · Event Ticket Sales Sales Receipt 05/01/2019 01241-367T Harrington, Jim (Secretary / Treasurer) 2019 Monte Carlo Casino NIght - Tickets FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 160.00 Sales Receipt 05/01/2019 01241-369T Bashar G. Saad, MD, Inc.2019 Monte Carlo Casino NIght - Tickets FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 170.00 Sales Receipt 05/03/2019 01241-373T Billings, Richard 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Sales Receipt 05/03/2019 01241-374T Burnett, Nancy 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-375T Davies, Lester & Rebecca 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/03/2019 01241-376T Delgadillo, Lisa 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/03/2019 01241-377T Easter, Pamela 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-378T McGuire-Emery, Karen 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/03/2019 01241-379T Garcia, Marie 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-381T Gullo, Jeanne 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-382T Kahn, Robin 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-383T Sluka Kelly, Susan 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/03/2019 01241-386T Deide Nicastro by Faith & Grace 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Sales Receipt 05/03/2019 01241-387T Rivera, Mark (Vice Chair)2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/03/2019 01241-388T Ryerson, Janet L.2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-390T Williams, Diane 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-391T Wyman, Lynda 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/03/2019 01241-392T Wysocki, Dr. Steve & Melani 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/04/2019 01241-380T Goodrich, Diane 2019 Fiesta de Bunco - Ticket PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-404T Abdelmageed, Amira 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-405T Ablard, Gary 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-406T Andrew, Mary 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-407T Arguello, Alfred (Board Member) 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-408T Baker, Nick (Board Member)2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/13/2019 01241-409T Beitler, Adrienne 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Sales Receipt 05/13/2019 01241-410T Chen, Tina (Chair)2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-411T Crawford, Tricia 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-412T Davis, Lori 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-413T DeCarli, Nadine G. CPA 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-414T Monninger, Mark 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Sales Receipt 05/13/2019 01241-415T Morrison, Pat 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-416T Murphy, Richard & Dianne 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-417T Nicols, Kristie 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-418T Cinco de Bunco 2019 Fiesta de Bunco - Tickets (Ticket purchased with cash by LeAnn - No last name) PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-419T Petta, Pricilla 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-420T Sandoval, Sandy 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-421T Scarborough, James & Delfina 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 80.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Sales Receipt 05/13/2019 01241-422T Scimia, Tina 2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/13/2019 01241-423T Smiderle, Beatrice M.2019 Fiesta de Bunco - Tickets PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/14/2019 01241-428T Sowles, Julie 2019 Fiesta de Bunco - Ticket PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Total 45040 · Event Ticket Sales 2,250.00 45050 · Event Donation Sales Receipt 05/01/2019 01241-364T Nagel, Sharon L.2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/01/2019 01241-365T Bryan, Linda (Board Member) & Peter 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 200.00 Sales Receipt 05/01/2019 01241-366T Harrington, Jim (Secretary / Treasurer) 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 100.00 Sales Receipt 05/01/2019 01241-368T Baker, Nick (Board Member)2019 Monte Carlo Casino NIght - Donation FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 250.00 Sales Receipt 05/01/2019 01241-371T Scott, Kristine 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/04/2019 01241-370T Spagnolo, Salvatore & Viola 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 40.00 Sales Receipt 05/09/2019 01241-395T Monte Carlo Donor 2019 Monte Carlo Casino Night - Drink tickets and Funny Money FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 285.00 Total 45050 · Event Donation 955.00 45060 · Event Raffle Sales Receipt 05/03/2019 01241-375T Davies, Lester & Rebecca 2019 Fiesta de Bunco - Donation PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 20.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Sales Receipt 05/03/2019 01241-393T Cinco de Bunco 2019 Fiesta de Bunco PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 172.00 Sales Receipt 05/03/2019 01241-392T Wysocki, Dr. Steve & Melani 2019 Fiesta de Bunco - Raffle PROGRAM ACTIVITIES:Unrestricted Program Income:Cinco de Bunco:2019 10.00 Total 45060 · Event Raffle 202.00 45080 · Event Silent Auction Sales Receipt 05/03/2019 01241-402T Rivera, Mark (Vice Chair)2019 Monte Carlo Casino Night - Silent Auction Items FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 215.00 Sales Receipt 05/09/2019 01241-396T Morris, Doug & Dee 2019 Monte Carlo Casino Night - Silent Auction FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 100.00 Sales Receipt 05/09/2019 01241-424T Hoen, Laurel 2019 Monte Carlo Casino Night - Silent Auction FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 50.00 Total 45080 · Event Silent Auction 365.00 Total 45000 · PROGRAM / EVENT INCOME 3,772.00 Total Income 10,362.40 Gross Profit 10,362.40 Expense 60000 · ADMINISTRATIVE EXPENSES 60030 · Bank Charges 60032 · Merchant Service Fee Check 05/01/2019 Electronic UnionBank Monthly Merchant Services fee (credit card terminal)ADMINISTRATIVE / GENERAL 15.00 Deposit 05/06/2019 UnionBank - PAL Account Reimbursement of Monthly Merchant Services fee (credit card terminal) ADMINISTRATIVE / GENERAL -15.00 Total 60032 · Merchant Service Fee 0.00 Total 60030 · Bank Charges 0.00 60020 · Taxes Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount 60022 · Federal and State Filing Check 05/15/2019 11564 Attorney Gen. Registry/Charitable Trusts Registration renewal fee - Report period 07/01/2017 thru 06/30/2018 ADMINISTRATIVE / GENERAL 50.00 Total 60022 · Federal and State Filing 50.00 Total 60020 · Taxes 50.00 60040 · Personnel 60041 · Payroll Taxes Check 05/02/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka-Kelly ADMINISTRATIVE / GENERAL 649.41 Check 05/31/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka-Kelly ADMINISTRATIVE / GENERAL 649.41 Total 60041 · Payroll Taxes 1,298.82 60042 · Payroll Check 05/02/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka-Kelly ADMINISTRATIVE / GENERAL 2,041.84 Check 05/31/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka-Kelly ADMINISTRATIVE / GENERAL 2,041.84 Total 60042 · Payroll 4,083.68 Total 60040 · Personnel 5,382.50 60005 · Board Meetings / Hospitality Credit Card Charge 05/13/2019 Panini Kabob Grill Board meeting dinner ADMINISTRATIVE / GENERAL 105.84 Credit Card Charge 05/22/2019 Jersey Mike's Board meeting dinner ADMINISTRATIVE / GENERAL 80.90 Total 60005 · Board Meetings / Hospitality 186.74 Total 60000 · ADMINISTRATIVE EXPENSES 5,619.24 65000 · FUNDRAISING EXPENSES 65030 · Event Decoration Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Credit Card Charge 05/15/2019 Carol's Secret Garden 2019 Monte Carlo Casino Night centerpieces FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 301.70 Total 65030 · Event Decoration 301.70 Total 65000 · FUNDRAISING EXPENSES 301.70 69000 · MISC EXPENSES Check 05/03/2019 Elec PayChex Paychex monthly invoice ADMINISTRATIVE / GENERAL 170.15 Total 69000 · MISC EXPENSES 170.15 Total Expense 6,091.09 Net Ordinary Income 4,271.31 Net Income 4,271.31 Foundation Financial Reports FY 2018/2019 Grants Operating Budget Budget Summary and Statement of Activity April 1 – 30, 2019 May 1 – 31, 2019 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget / Grants Fiscal Year 2018 - 2019 April 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 46000 · CORPORATE GRANT INCOME Sales Receipt 04/10/2019 01241- 361T Kaiser Permanente Kaiser Permanente restricted donation - For 2019 Teen Summit FUNDRAISING ACTIVITIES:Restricted Grants 750.00 Total 46000 · CORPORATE GRANT INCOME 750.00 Total Income 750.00 Gross Profit 750.00 Net Ordinary Income 750.00 Net Income 750.00 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget / Grants Fiscal Year 2018 - 2019 May 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 41000 · FOUNDATION GRANT INCOME Sales Receipt 05/01/2019 01241- 430T US Bank: Restricted Grant - 19/20 Play Partners US Bank Foundation Restricted Grant - FY19/20 Play Partners FUNDRAISING ACTIVITIES: Restricted Grants: US Bank Foundation 15,000.00 Total 41000 · FOUNDATION GRANT INCOME 15,000.00 Total Income 15,000.00 Gross Profit 15,000.00 Net Ordinary Income 15,000.00 Net Income 15,000.00 Foundation Financial Reports FY 2018/2019 Fundraising Events All Transactions for Events Held During Fiscal Year Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Fundraising Events Fiscal Year 2018 - 2019 All Transactions During Fiscal Year through May 31, 2019 Quakes Night Golf Tourney Monte Carlo Night Fiesta de Bunco Sept 1, 2018 Oct 22, 2018 April 27, 2019 May 4, 2019 TOTAL Ordinary Income/Expense Income 45000 · PROGRAM / EVENT INCOME 1,650.00 68,510.00 14,775.00 2,882.00 87,817.00 Total Income 1,650.00 68,510.00 14,775.00 2,882.00 87,817.00 Gross Profit 1,650.00 68,510.00 14,775.00 2,882.00 87,817.00 Expense 65000 · FUNDRAISING EXPENSES 0.00 24,742.74 4,215.66 0.00 28,958.40 Total Expense 0.00 24,742.74 4,215.66 0.00 28,958.40 Net Ordinary Income 1,650.00 43,767.26 10,559.34 2,882.00 58,858.60 Net Income 1,650.00 43,767.26 10,559.34 2,882.00 58,858.60 Foundation Financial Reports FY 2018/2019 Foundation Balance Sheet Standard Report As of May 31, 2019 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - LAIF Account Fiscal Year 2018 - 2019 Period Ending June 11, 2019 June 11, 2019 Beginning Balance 299,632.57 Cleared Transactions Deposits and Credits - 1 item 500,000.00 Total Cleared Transactions 500,000.00 Cleared Balance 799,632.57 Register Balance as of 06/11/2019 799,632.57 Ending Balance 799,632.57 Accrual Basis Rancho Cucamonga Community & Arts Foundation Temporarily Restricted Net Assets Fiscal Year 2018 - 2019 As of May 31, 2019 May 31, 2019 Ordinary Income/Expense Income 41000 · FOUNDATION GRANT INCOME 372,000.00 43000 · INDIVIDUAL CONTRIBUTIONS 43010 · Spotlight Donor 43011 · Love of Wine Donation 56,546.00 43012 · MainStreet Donation 30,252.00 Total 43010 · Spotlight Donor 86,798.00 43020 · MainStreet Donation 100.90 Total 43000 · INDIVIDUAL CONTRIBUTIONS 86,898.90 46000 · CORPORATE GRANT INCOME 550,750.00 Total Income 1,009,648.90 Gross Profit 1,009,648.90 Expense 67000 · GRANT DISBURSEMENTS 67013 · Associate Tickets 1,186.00 67012 · Supporting Sponsor 10,500.00 67011 · Presenting Sponsor 99,500.00 67010 · Sponsored Season Support 80,000.00 67009 · LFP Sponsorship 40,000.00 67001 · Sponsored Transportation 175,336.06 67002 · Specialty Series 66,435.00 67003 · Tickets for Underserved 62,171.15 67004 · Sponsored Tickets 165,556.20 67005 · MainStreet Support 98,709.50 67006 · Sponsorships 65,002.50 Total 67000 · GRANT DISBURSEMENTS 864,396.41 66000 · PROGRAM EXPENSES 66300 · Spotlight Donor Disbursements 66301 · Love of Wine Disbursements 5,000.00 66302 · MainStreet Disbursements 1,000.00 Total 66300 · Spotlight Donor Disbursements 6,000.00 Total 66000 · PROGRAM EXPENSES 6,000.00 65000 · FUNDRAISING EXPENSES 65010 · Event Consultant Fee 0.00 65040 · Event Entertainment 0.00 65100 · Live Auction Prizes 0.00 65120 · Misc Event Expenses 0.00 Total 65000 · FUNDRAISING EXPENSES 0.00 Total Expense 870,396.41 Net Ordinary Income 139,252.49 Net Income 139,252.49 Accrual Basis Rancho Cucamonga Community & Arts Foundation Permanently Restricted Net Assets Fiscal Year 2018 - 2019 As of May 31, 2019 Type Date Num Memo Amount 13000 · Investments - UnionBanc 13150 · United States Treas Nts Note Transfer 07/31/2018 Securities Purchase - United States Treas Nts Note 899,718.75 Total 13150 · United States Treas Nts Note 899,718.75 13010 · American Express BK FSB CD Transfer 05/17/2017 Funds Transfer 250,000.00 Transfer 05/17/2019 CD Redemption -250,000.00 Total 13010 · American Express BK FSB CD 0.00 13020 · Capital One Bank USA NA CD Transfer 05/17/2017 Funds Transfer 250,000.00 Transfer 05/17/2019 CD Redemption -250,000.00 Total 13020 · Capital One Bank USA NA CD 0.00 13030 · American Express Centrn Transfer 05/14/2015 Investment funds transfer 250,000.00 Total 13030 · American Express Centrn 250,000.00 13040 · Fed Natl Mtg Assn - 3135G0K93 Transfer 06/28/2016 Investment Funds transfer 700,868.00 Total 13040 · Fed Natl Mtg Assn - 3135G0K93 700,868.00 Total 13000 · Investments - UnionBanc 1,850,586.75 TOTAL 1,850,586.75 Foundation Financial Reports FY 2018/2019 A/R Aging Report As of May 31, 2019 Rancho Cucamonga Community & Arts Foundation A/R Aging Detail Fiscal Year 2018 - 2019 As of May 31, 2019 Type Date Num Name Memo Due Date Class Aging Open Balance Current Total Current 1 - 30 Total 1 - 30 31 - 60 Invoice 04/24/2019 MCN2019-SG The Skye Group Inc 2019 Monte Carlo Casino Night - Entertainment sponsorship 04/24/2019 FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 37 300.00 Invoice 04/24/2019 MCN2019-OW Madrid, Manuel 2019 Monte Carlo Casino Night - Casino table sponsorship 04/24/2019 FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 37 650.00 Invoice 04/24/2019 MCN2019-BA Basim Z. Abdelkarim MD, Inc. 2019 Monte Carlo Casino Night - Casino table sponsorship 04/24/2019 FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 37 650.00 Invoice 04/24/2019 MCN2019-WG Waba Grill of Daycreek Square 2019 Monte Carlo Casino Night - Casino table sponsorship 04/24/2019 FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 37 400.00 Invoice 04/24/2019 MCN2019-TC Law Office of Tina Chen 2019 Monte Carlo Casino Night - Casino table and Photobooth sponsorships 04/24/2019 FUNDRAISING ACTIVITIES:Monte Carlo Casino Night:2019 37 1,200.00 Total 31 - 60 3,200.00 61 - 90 Total 61 - 90 > 90 Total > 90 TOTAL 3,200.00 Foundation Financial Reports FY 2018/2019 PAL Checking Account Reconciliation Summary and Detail April 1 – 30, 2019 May 1 – 31, 2019 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending April 30, 2019 April 30, 2019 Beginning Balance 224,906.05 Cleared Transactions Checks and Payments - 17 items -28,218.72 Deposits and Credits - 5 items 4,345.00 Total Cleared Transactions -23,873.72 Cleared Balance 201,032.33 Uncleared Transactions Checks and Payments - 6 items -1,492.81 Total Uncleared Transactions -1,492.81 Register Balance as of 04/30/2019 199,539.52 New Transactions Deposits and Credits - 1 item 2,920.00 Total New Transactions 2,920.00 Ending Balance 202,459.52 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending April 30, 2019 Type Date Num Name Memo Clr Amount Balance Beginning Balance 224,906.05 Cleared Transactions Checks and Payments - 17 items Check 02/20/2019 11546 City of Rancho Cucamonga US Bank - Subsidized tickets for School House Rock √-12,486.50 -12,486.50 Check 02/20/2019 11551 Ontario-Montclair School District Lewis sponsorship - Bus transportation for School House Rock - Lincoln Elementary √-500.00 -12,986.50 Check 02/20/2019 11544 Etiwanda School District Lewis sponsorship - Bus transportation for School House Rock - Cucamonga Elementary √-500.00 -13,486.50 Check 02/20/2019 11548 Rialto Unified School District Lewis sponsorship - Bus reimbursement for School House Rock - JC Boyd Elementary √-347.00 -13,833.50 Check 02/20/2019 11549 John Adams Elementary Lewis sponsorship - Bus reimbursement for School House Rock - John Adams Elementary √-274.50 -14,108.00 Check 03/11/2019 11552 City of Rancho Cucamonga US Bank - Tickets for underserved - Golden Dragon √-2,716.00 -16,824.00 Check 03/11/2019 11553 City of Rancho Cucamonga B of A Foundation - Tickets for underserved - Hunchback of Notre Dame √-2,500.00 -19,324.00 Check 03/15/2019 11554 City of Rancho Cucamonga US Bank - Tickets for underserved - Hunchback of Notre Dame √-1,740.00 -21,064.00 Check 03/26/2019 11555 City of Rancho Cucamonga 2019 Donor Awards Celebration - Room rental fee √-531.75 -21,595.75 Check 03/28/2019 11557 MD Designs Purchase of new name plates for Donor Wall √-1,431.87 -23,027.62 Check 04/01/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka-Kelly √-2,041.84 -25,069.46 Check 04/01/2019 Electronic U. S. Bank Credit Card Auto payment on credit card √-1,276.95 -26,346.41 Check 04/01/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka- Kelly √-719.41 -27,065.82 Check 04/01/2019 Electronic UnionBank Monthly Merchant Services fee (credit card terminal)√-15.00 -27,080.82 Check 04/02/2019 Electronic PayChex Paychex Inc. Invoice Payment √-159.15 -27,239.97 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending April 30, 2019 Type Date Num Name Memo Clr Amount Balance Check 04/10/2019 11559 Lance, Soll & Lunghard LLP Preparation of Form 1099's for year ending 12/31/2018 - Invoice # 30993 √-178.75 -27,418.72 Check 04/24/2019 11561 Casino Parties & Entertainment Casino tables for 2019 Monte Carlo Casino Night √-800.00 -28,218.72 Total Checks and Payments -28,218.72 -28,218.72 Deposits and Credits - 5 items Deposit 04/01/2019 2019 Monte Carlo Casino Night √2,000.00 2,000.00 Deposit 04/08/2019 Reimbursement of Merchant Services fee (credit card terminal)√15.00 2,015.00 Deposit 04/10/2019 2019 Cinco de Bunco / Fiesta Bunco √40.00 2,055.00 Deposit 04/10/2019 (2019 Cinco de Bunco / Fiesta Bunco), (2019 Monte Carlo Night), (Kaiser restricted donation for ... √1,290.00 3,345.00 Deposit 04/24/2019 2019 Monte Carlo Casino Night √1,000.00 4,345.00 Total Deposits and Credits 4,345.00 4,345.00 Total Cleared Transactions -23,873.72 -23,873.72 Cleared Balance -23,873.72 201,032.33 Uncleared Transactions Checks and Payments - 6 items Check 11/06/2018 11532 SB County Superintendent of Schools Lewis Grant - Bus reimbursement for Rancho HS to attend "School House Rock Live" (PO # FT101918) -60.96 -60.96 Check 03/26/2019 11556 Pomona Unified School District Lewis - Sponsored transportation for Westmont Elementary (School House Rock Live)-200.00 -260.96 Check 04/02/2019 11558 Luxe Pix Photo Booth Photo Booth for 2019 Monte Carlo Casin Night -300.00 -560.96 Check 04/24/2019 11563 Impressions Gourmet Catering 2019 Monte Carlo Night - Bar server services -444.47 -1,005.43 Check 04/24/2019 11560 On the Go DJ Pro DJ for 2019 Monte Carlo Casino Night -300.00 -1,305.43 Check 04/24/2019 11562 City of Rancho Cucamonga Crew costs: Fritz Coleman performance at LFP 3/23/19 -187.38 -1,492.81 Total Checks and Payments -1,492.81 -1,492.81 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending April 30, 2019 Type Date Num Name Memo Clr Amount Balance Total Uncleared Transactions -1,492.81 -1,492.81 Register Balance as of 04/30/2019 -25,366.53 199,539.52 New Transactions Deposits and Credits - 1 item Deposit 05/01/2019 (2019 Monte Carlo Night), (2019 Fiesta de Bunco), (Caplin Foundation restricted grant)2,920.00 2,920.00 Total Deposits and Credits 2,920.00 2,920.00 Total New Transactions 2,920.00 2,920.00 Ending Balance -22,446.53 202,459.52 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending May 31, 2019 May 31, 2019 Beginning Balance 201,032.33 Cleared Transactions Checks and Payments - 14 items -508,966.21 Deposits and Credits - 12 items 531,982.40 Total Cleared Transactions 23,016.19 Cleared Balance 224,048.52 Uncleared Transactions Checks and Payments - 2 items -248.34 Total Uncleared Transactions -248.34 Register Balance as of 05/31/2019 223,800.18 New Transactions Checks and Payments - 15 items -75,784.53 Deposits and Credits - 1 item 1,455.00 Total New Transactions -74,329.53 Ending Balance 149,470.65 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending May 31, 2019 Type Date Num Name Memo Clr Amount Balance Beginning Balance 201,032.33 Cleared Transactions Checks and Payments - 14 items Check 03/26/2019 11556 Pomona Unified School District Lewis - Sponsored transportation for Westmont Elementary (School House Rock Live)-200.00 -200.00 Check 04/02/2019 11558 Luxe Pix Photo Booth Photo Booth for 2019 Monte Carlo Casin Night -300.00 -500.00 Check 04/24/2019 11563 Impressions Gourmet Catering 2019 Monte Carlo Night - Bar server services -444.47 -944.47 Check 04/24/2019 11560 On the Go DJ Pro DJ for 2019 Monte Carlo Casino Night -300.00 -1,244.47 Check 04/29/2019 Electronic U. S. Bank Credit Card Auto payment on credit card -121.16 -1,365.63 Check 05/01/2019 Electronic UnionBank Monthly Merchant Services fee (credit card terminal)-15.00 -1,380.63 Check 05/02/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka-Kelly -2,041.84 -3,422.47 Check 05/02/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka- Kelly -649.41 -4,071.88 Check 05/03/2019 Elec PayChex Paychex monthly invoice -170.15 -4,242.03 Check 05/15/2019 11564 Attorney Gen. Registry/Charitable Trusts Registration renewal fee - Report period 07/01/2017 thru 06/30/2018 -50.00 -4,292.03 Transfer 05/17/2019 Transfer of CD redemption income -500,000.00 -504,292.03 Check 05/30/2019 Electronic U. S. Bank Credit Card Auto payment on credit card -1,982.93 -506,274.96 Check 05/31/2019 Electronic Susan Sluka-Kelly Paychex Inc. Payroll for Susan Sluka-Kelly -2,041.84 -508,316.80 Check 05/31/2019 Electronic State / Federal Tax Agency Paychex Inc. Payroll Taxes for Susan Sluka- Kelly -649.41 -508,966.21 Total Checks and Payments -508,966.21 -508,966.21 Deposits and Credits - 12 items Deposit 05/01/2019 (2019 Monte Carlo Night), (2019 Fiesta de Bunco), (Caplin Foundation restricted grant)2,920.00 2,920.00 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending May 31, 2019 Type Date Num Name Memo Clr Amount Balance Deposit 05/06/2019 Reimbursement of Monthly Merchant Services fee (credit card terminal)15.00 2,935.00 Deposit 05/09/2019 (2019 Fiesta de Bunco), (2019 Monte Carlo Night)3,255.00 6,190.00 Deposit 05/13/2019 (2019 Fiesta de Bunco), (2019 Monte Carlo Casino Night)1,527.00 7,717.00 Deposit 05/14/2019 Investment Interest 2,479.45 10,196.45 Deposit 05/17/2019 Investment interest 2,045.55 12,242.00 Transfer 05/17/2019 CD Redemption 250,000.00 262,242.00 Transfer 05/17/2019 CD Redemption 250,000.00 512,242.00 Deposit 05/20/2019 Investment Interest 2,045.55 514,287.55 Deposit 05/23/2019 (US Bank Foundation grant), (2019 Fiesta de Bunco)15,040.00 529,327.55 Deposit 06/13/2019 Amazon Smile 19.85 529,347.40 Deposit 06/13/2019 2019 Monte Carlo Casino Night 2,635.00 531,982.40 Total Deposits and Credits 531,982.40 531,982.40 Total Cleared Transactions 23,016.19 23,016.19 Cleared Balance 23,016.19 224,048.52 Uncleared Transactions Checks and Payments - 2 items Check 11/06/2018 11532 SB County Superintendent of Schools Lewis Grant - Bus reimbursement for Rancho HS to attend "School House Rock Live" (PO # FT101918) -60.96 -60.96 Check 04/24/2019 11562 City of Rancho Cucamonga Crew costs: Fritz Coleman performance at LFP 3/23/19 -187.38 -248.34 Total Checks and Payments -248.34 -248.34 Total Uncleared Transactions -248.34 -248.34 Register Balance as of 05/31/2019 22,767.85 223,800.18 New Transactions Checks and Payments - 15 items Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending May 31, 2019 Type Date Num Name Memo Clr Amount Balance Check 06/06/2019 11574 City of Rancho Cucamonga Lewis - 18/19 Presenting Sponsor - Presented Series Concerts -14,000.00 -14,000.00 Check 06/06/2019 11569 City of Rancho Cucamonga US Bank - Subsidized tickets - School House Rock -9,027.00 -23,027.00 Check 06/06/2019 11575 City of Rancho Cucamonga 18/19 Presenting Sponsor - World Music Concert Series -8,000.00 -31,027.00 Check 06/06/2019 11576 City of Rancho Cucamonga 18/19 Presenting Sponsor - RC Community Theatre Season -7,500.00 -38,527.00 Check 06/06/2019 11577 City of Rancho Cucamonga 18/19 Presenting Sponsor - Broadway at the Gardens -7,500.00 -46,027.00 Check 06/06/2019 11579 City of Rancho Cucamonga 18/19 Supporting Sponsor - MainStreet Theatre Co Season -7,500.00 -53,527.00 Check 06/06/2019 11572 City of Rancho Cucamonga 18/19 BofA Bank Presenting Sponsor / MainStreet / Nightingale -6,500.00 -60,027.00 Check 06/06/2019 11566 City of Rancho Cucamonga Flex Pack tickets - The Emperor's Nightingale -4,410.00 -64,437.00 Check 06/06/2019 11573 City of Rancho Cucamonga 18/19 BofA Bank Supporting Sponsor / BATG / Hunchback -3,500.00 -67,937.00 Check 06/06/2019 11578 City of Rancho Cucamonga 18/19 Presenting Sponsor - Presented Season Show -3,500.00 -71,437.00 Check 06/06/2019 11568 City of Rancho Cucamonga B of A Foundation - Underserved tickets - Nightingale -2,466.00 -73,903.00 Check 06/06/2019 11565 City of Rancho Cucamonga 2019 Monte Carlo Casino Night expenses -1,396.46 -75,299.46 Check 06/06/2019 11570 City of Rancho Cucamonga Subsidized tickets - The Emperor's Nightingale -408.00 -75,707.46 Check 06/06/2019 11567 City of Rancho Cucamonga Flex Pack tickets - Lula Washington / A Snowy Day -60.00 -75,767.46 Check 06/06/2019 11571 Sluka-Kelly, Susan Reimbursement - Photo printing -17.07 -75,784.53 Total Checks and Payments -75,784.53 -75,784.53 Deposits and Credits - 1 item Deposit 06/13/2019 2019 Monte Carlo Casino Night 1,455.00 1,455.00 Total Deposits and Credits 1,455.00 1,455.00 Total New Transactions -74,329.53 -74,329.53 Ending Balance -51,561.68 149,470.65 Foundation Financial Reports FY 2018/2019 LAIF Account Reconciliation Summary and Detail April 1 – 30, 2019 May 1 – 31, 2019 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - LAIF Account Fiscal Year 2018 - 2019 Period Ending May 7, 2019 May 7, 2019 Beginning Balance 297,764.74 Cleared Transactions Deposits and Credits - 1 item 1,867.83 Total Cleared Transactions 1,867.83 Cleared Balance 299,632.57 Register Balance as of 05/07/2019 299,632.57 Ending Balance 299,632.57 Page 1 of 1 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - LAIF Account Fiscal Year 2018 - 2019 Period Ending May 7, 2019 Type Date Memo Clr Amount Balance Beginning Balance 297,764.74 Cleared Transactions Deposits and Credits - 1 item Deposit 04/15/2019 Interest √1,867.83 1,867.83 Total Deposits and Credits 1,867.83 1,867.83 Total Cleared Transactions 1,867.83 1,867.83 Cleared Balance 1,867.83 299,632.57 Register Balance as of 05/07/2019 1,867.83 299,632.57 Ending Balance 1,867.83 299,632.57 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - LAIF Account Fiscal Year 2018 - 2019 Period Ending June 11, 2019 June 11, 2019 Beginning Balance 299,632.57 Cleared Transactions Deposits and Credits - 1 item 500,000.00 Total Cleared Transactions 500,000.00 Cleared Balance 799,632.57 Register Balance as of 06/11/2019 799,632.57 Ending Balance 799,632.57 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - LAIF Account Fiscal Year 2018 - 2019 Period Ending June 11, 2019 Type Date Memo Clr Amount Balance Beginning Balance 299,632.57 Cleared Transactions Deposits and Credits - 1 item Transfer 05/17/2019 Transfer of CD redemption income 500,000.00 500,000.00 Total Deposits and Credits 500,000.00 500,000.00 Total Cleared Transactions 500,000.00 500,000.00 Cleared Balance 500,000.00 799,632.57 Register Balance as of 06/11/2019 500,000.00 799,632.57 Ending Balance 500,000.00 799,632.57 Page 1 of 2 STAFF REPORT RECOMMENDATION: City staff recommends the Rancho Cucamonga Community & Arts Foundation approve Healthy RC sponsorship funds from Kaiser Permanente San Bernardino to be utilized specifically for the City’s annual Teen Forum event. BACKGROUND: In 2008, the City Council established Healthy RC — a comprehensive City-community partnership committed to long-term policy, systems, and environmental changes to support healthy living and a sustainable community. Healthy RC’s initial activities defined health broadly by identifying and promoting City efforts to improve community health within and across all City departments. The Healthy RC partnership has evolved from a small group of agencies to a broad community partnership of over 75 committed residents, community organizations, and public entities representing the diversity of Rancho Cucamonga. It is our partners’ innovation, teamwork, and commitment to creating a culture of health that is the heart and soul of Healthy RC. As our culture of health has grown, so have efforts to create healthy environments and put holistic health within reach of all residents. While the initiative focuses on the entire community, Healthy RC places special emphasis on those most at risk for adverse health conditions, based on race/ethnicity, income, and/or geographic location. A vulnerable population the City is looking to invest more resources into are the teens in our community. National statistics report that suicide is the 3rd leading cause of death among youth ages 10-24, approximately 20% of teens have a mental illness, 35% of teenaged girls have an eating disorder, and 8 out of 100 teens report having serious depression and anxiety. Unfortunately, this is also an underserved population where only 1 in 5 will get the help they need. Investing in young people as learners, leaders, peer educators and role models is the foundation of a prosperous and healthy City. This means creating meaningful opportunities for youth to grow and develop to make a positive impact in their community. The Teen Summit is a strategy to meet the needs of teens and serves as an opportunity and space for teens to come together as a community to have community-wide conversations around teen issues like bullying, failure, depression, anxiety, and social pressures. ANALYSIS: On March 27th, 2019 Healthy RC hosted the second annual Teen Summit called “Own It - Your Story Matters”. We had over 130 teens, representing all the high schools in the City, attend the DATE: June 26, 2019 TO: Rancho Cucamonga Community & Arts Foundation Board of Directors FROM: Joanna Marrufo, Healthy RC Management Aide SUBJECT: Consideration to Approve Dispersal of Kaiser Sponsorship Funds for the Teen Summit Page 2 of 2 Teen Summit at Central Park. The objective was to bring together teens from through the City to discuss issues affecting their community and create a safe space where they can feel connected, feel empowered, and feel they can make a difference. Our guest speakers touched on how they have overcome adversity and have built resilience and have found support systems to help with their growth. We had small group activities that revolved around positive psychology - building coping skills like active listening, sharing your story, and finding resources and building a culture of kindness and compassion. We had a panel discussion where teens could relate to panel of young adults sharing their experiences overcoming depression, identity issues, homelessness, and other adversities. We also had a spoken word workshop where students learned how to use creative writing as an outlet to share their story. Afterwards, students were able to share their poems to the entire group. Additionally, the Teen Summit offered a diverse resource fair for teens to sign up to volunteer and intern for leadership organizations (San Bernardino County Department of Behavioral Health, RC Teen Works, Healthy RC Youth Leaders, Janice Rutherford’s Youth Council, Library Teen Programs). We also invited organizations that provided mental health services. Healthy RC collected surveys at the event to hear from participants about the Teen Summit. Below are some testimonials: • “There are other people out there that are going through the same things as I am. I can talk to anyone when I'm troubled mentally” • “I loved being able to ask the panel questions and the diversity & various backgrounds they came from because I was able to talk and relate to at least one person who had gone through the same thing as me and have ended up successful.” • “I found a sense of unity and how I'm not alone and my failures don't define me.” FISCAL IMPACT: We would like to allocate the $750 Kaiser Sponsorship towards paying for one of our motivational speakers, Cordele Glass. Cordele led several interactive workshops on active listening, sharing your story, building resilience, and building a culture of inclusivity and compassion. This is to help offset the total cost of his activities and presentations, which totaled to $800. Exhibits: Exhibit A – Teen Forum Flyer Exhibit B – Cordele Glass Invoice and Contract Wednesday, March 27th9:00 a.m. to 4:30 p.m. Central Park11200 Base Line Road,Rancho Cucamonga Come Experience Our Annual Teen Summit C a llin g a ll h ig h s c h o o l t e e n s ! FREE! Breakfast & Lunch Included! Your Voice Matters! Win Raffle Prizes! March 27th 9 a.m. - 4:30 p.m. An activity for you to do during Spring Break! FREE! self-respect What to Expect: LEADERSHIPBuild leadership skills that support and compassion for others. EMPOWERMENTExplore your world and current issues through engaged and creative learning. DEVELOPMENTGuide and develop character and confidence that will encourage and promote effective communication skills, positive goal setting, and a strong foundation for a successful adulthood. Visit www.HealthyRC.com to register, or call Healthy RC at (909) 774-2043. Transportation: OmniTrans ride coupons available Page 1 of 4 Last Revised: July 3, 2013 ____________ Vendors Initials City of Rancho Cucamonga EVENT SERVICE AGREEMENT Event: Rancho Cucamonga Teen Summit Date: March 27, 2019 Location: Rancho Cucamonga’s Central Park Time(s): 9:00 AM to 4:30 PM This agreement is entered by and between the City of Rancho Cucamonga (hereinafter “CITY”) and Cordelle Glass (hereinafter “INDEPENDENT CONTRACTOR”). The CITY and INDEPENDENT CONTRACTOR are referred to herein collectively as the “Parties.” Whereas, the CITY desires to make available for its residents special event and performing arts activities at the above listed event, and whereas the INDEPENDENT CONTRACTOR is specially trained, experienced and competent to provide such activities, as described below or in Exhibit “A” to this Agreement, the Parties enter into this Agreement upon the following governing terms and conditions: SERVICES: The INDEPENDENT CONTRACTOR agrees to provide all personnel and materials necessary to fulfill the requirements of the above listed special event in accordance with the description described below or otherwise as specifically set forth below in this Agreement. The INDEPENDENT CONTRACTOR will use its independent judgment and specialized knowledge in providing the services outlined in this Agreement. The services to be provided are described as follows and/or Exhibit “A” attached: The Activity Facilitator. Cordelle will be guiding students through a series of three activities including Everybody up (an icebreaker with active listening), an inclusion activity, and connecting the dots (a game that brings awareness to our assumptions and generates conversation around connectivity. Additionally, INDEPENDENT CONTRACTOR agrees as follows: A. SERVICES: The INDEPENDENT CONTRACTOR shall be and act as an independent contractor and as such will determine the method, details and means of performing the work described in this agreement. The CITY shall not control the manner or determine the method of accomplishing the services provided by the INDEPENDENT CONTRACTOR. As an independent contractor, the INDEPENDENT CONTRACTOR is free to work and/or contract with any other person, agency, or organization with respect to these or any other services. B. MATERIALS: The INDEPENDENT CONTRACTOR is responsible for obtaining and supplying all personnel, materials, supplies, and equipment, necessary to perform and complete the work described in this agreement. C. OWNERSHIP OF WORK PRODUCT: The INDEPENDENT CONTRACTOR is responsible for preparing, creating, and providing any equipment, labor and services necessary to fulfill the requirements of this Agreement. All writings containing ideas, concepts, drawings, photographs, and/or other information, is the property, inclusive of all intellectual and proprietary rights, of the INDEPENDENT CONTRACTOR. However, the CITY shall reserve the right to prohibit or reject the use of any such material that in its sole discretion it deems objectionable or improper for a CITY affiliated service. Page 2 of 4 Last Revised: July 3, 2013 ____________ Vendors Initials CITY’S LIMITED DUTIES: The CITY agrees to: A. PAYMENT: In consideration of the services the INDEPENDENT CONTRACTOR will provide, the CITY agrees to pay the INDEPENDENT CONTRACTOR the amount not to exceed $800, which is compensation in full for all services, materials, supplies, and equipment necessary to fulfill the obligations under this agreement. CITY shall pay the full amount of $800 on the day of the event. B. CITY FACILITIES: The event will be held at a designated CITY facility or other agreed upon location. The CITY will assign INDEPENDENT CONTRACTOR a specific location for INDEPENDENT CONTRACTOR to provide its services under this agreement. The INDEPENDENT CONTRACTOR’S use of the designated CITY facility is subject to the following governing terms and conditions: i. NO SMOKING: Smoking is prohibited at all CITY facilities including the surrounding property, parking lots, parks, sidewalks and any other CITY owned property. Chapter 8.21 of Title 8 Section 8.21.035, 8.21.045, 8.21.055, 8.21.065 of the RC Municipal Code. ii. INSPECTION: The INDEPENDENT CONTRACTOR using any CITY facility or off-site location must inspect the facility or designated area prior to use and report any problems to the CITY staff immediately. iii. SET-UP/CLEAN-UP: The INDEPENDENT CONTRACTOR is responsible for the set-up and clean-up of any and all of its materials, supplies, equipment, or other property. CITY staff is responsible only for set-up and clean-up of CITY property. At the conclusion of the event, the INDEPENDENT CONTRACTOR shall clean any and all areas of the CITY facility used and shall return the facility in the same condition found. BUSINESS LICENSES: The INDEPENDENT CONTRACTOR is responsible for obtaining and maintaining current any and all necessary licenses, including a business license in the City of Rancho Cucamonga, and must provide CITY with copies of any and all licenses on an annual basis. TERMINATION BY CITY: The CITY may, for any reason, with or without cause, terminate this agreement upon fifteen (15) days written notice to the INDEPENDENT CONTRACTOR. Notice shall be deemed made upon the CITY’s mailing of the notice of termination to the address of INDEPENDENT CONTRACTOR listed below. If special event is cancelled prior to event for any reason by CITY, no fees will be due to INDEPENDENT CONTRACTOR. ASSIGNMENT AND DELEGATION: The INDEPENDENT CONTRACTOR shall not assign the rights or delegate the performance of any services required under this agreement, in whole or in part. Any assignment or delegation of this agreement is null and void. INDEMNIFICATION: The INDEPENDENT CONTRACTOR shall defend, hold harmless and indemnify the CITY and its elected officials, officers, director, employees, servants, volunteers, and agents for any and all damages, liabilities, losses, reasonable defense costs or expenses arising out of, pertaining to, or concerning death or injury to any person and/or damage to any property caused by the sole or concurrent negligence, recklessness, or willful misconduct of the INDEPENDENT CONTRACTOR, its employees, agents, and subcontractors arising out of or reasonably related to this agreement, whether said injury or damage occurs on or off CITY property, except for any injury or damage which directly results from the CITY’s sole negligence or willful misconduct. INSURANCE: The INDEPENDENT CONTRACTOR shall procure and maintain in full force and effect, for the duration of this contract, the following insurance policies: Page 3 of 4 Last Revised: July 3, 2013 ____________ Vendors Initials A. COMPREHENSIVE GENERAL LIABILITY: A commercial general liability insurance policy insuring the minimum sum of $1,000,000 per occurrence for bodily injury, personal injury and property damage. The insurance policy shall name the City of Rancho Cucamonga as an additional insured as set forth below. If INDEPENDENT CONTRACTOR fails to secure a policy as set forth herein, the CITY reserves the right at its sole discretion to obtain on behalf of INDEPENDENT CONTRACTOR a policy that complies with the requirements of this section at the sole expense of INDEPENDENT CONTRACTOR. B. WORKERS COMPENSATION: A workers’ compensation insurance policy in the amount required by law or a letter, signed under penalty of perjury, stating that the INDEPENDENT CONTRACTOR is the sole employee. C. AUTOMOBILE LIABILITY: If the services of the INDEPENDENT CONTRACTOR require traveling off site and use of an automobile, by any person or entity for the beneficial use of the activity, an automobile policy providing business use coverage and insuring the minimum sum of $1,000,000 per accident for bodily injury and property damage. The insurance policy shall name the City of Rancho Cucamonga as an additional insured. D. TERMS OF INSURANCE: All such insurance must be in a form mutually acceptable to both parties and protect CITY against liability which may arise out of this agreement. In addition, INDEPENDENT CONTRACTOR agrees to provide an endorsement to this policy stating: “Such insurance as is afforded to this policy shall be primary, and any insurance, or self-insurance carried by CITY shall be excess and non-contributory.” Such endorsement shall include a thirty (30) day written notice of cancellation or deduction in coverage. INDEPENDENT CONTRACTOR agrees to name CITY and its officers, officials, employees, designated volunteers and agents as additional insureds under each said policy. LIQUIDATED DAMAGES: INDEPENDENT CONTRACTOR agrees that if the work or services to be provided under this Agreement are not performed due to cancellation or non-appearance by INDEPENDENT CONTRACTOR, that the CITY will incur certain costs, expenses or other losses as a result. Accordingly, INDEPENDENT CONTRACTOR agrees to provide advance notice of cancellation for any reason of any scheduled event a minimum of five (5) business days (Monday through Friday). Notice shall be deemed effective when personally delivered or, in the case of mailing, post mark shall be two (2) days prior to effective date of Notice. Should INDEPENDENT CONTRACTOR fail to provide Notice as described herein, INDEPENDENT CONTRACTOR shall be responsible to pay CITY the sum of $800 as a result of such cancellation. Both parties expressly understand and agree that such payment is not a penalty but a good faith and agreed upon estimate of costs and expenses reasonably agreed that will be suffered by the CITY in the event of such cancellation. COOPERATION: The Parties agree to cooperate with each other at all times for the duration of this agreement, as may be necessary for the Parties’ performance of the contract terms. In the event a claim or action is brought against CITY relating to the INDEPENDENT CONTRACTOR’s services under this agreement, the INDEPENDENT CONTRACTOR shall provide whatever reasonable assistance and cooperation the CITY might require to investigate and defend such claim or action. COMPLIANCE WITH LAWS: The INDEPENDENT CONTRACTOR shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force and effect during the duration of this contract. NOTICES: All Notices to the Parties shall be in writing and given either by (a) personal service or (b) by U.S. Mail, mailed either by Registered or Certified mail, directed to: TO CITY: TO INDEPENDENT CONTRACTOR: City of Rancho Cucamonga Name: Cordelle Glass 10500 Civic Center Drive Address: 250 N. College Park Drive, #U33 Rancho Cucamonga, CA 91730 City/Zip: Upland, CA 91786 Attn: Hope Velarde Page 4 of 4 Last Revised: July 3, 2013 ____________ Vendors Initials PRIOR AGREEMENTS: This agreement constitutes the entire agreement between the parties to it and supersedes any prior understanding or agreement with respect to the matters described in this agreement. It may be amended only by a written agreement executed by all parties to this agreement. GOVERNING LAW: The terms and conditions of this agreement shall be governed by the laws of the State of California with venue in San Bernardino County, California, Rancho Cucamonga District. This agreement is entered into on this __________ day of __________________, 2019. Independent Contractor Name: City of Rancho Cucamonga: Tax ID Number or SSN: ___________________ By: By: Name Date Name Date Title Title By: By: Name Date Name Date Title Title (Two signatures required if corporation) Last Revised: 01/16/2013 Page 1 of 1 ADDENDUM NO. 001 to Event Services Agreement between Cordelle Glass (hereinafter “Independent Contractor”) and City of Rancho Cucamonga (hereinafter the “City”) This Addendum No. 001 will serve to amend the Event Services Agreement (hereinafter “Agreement”), to incorporate the following: Section INSURANCE: A. COMPREHENSIVE GENERAL LIABILITY: General Liability Insurance requirement has been waived. Section INSURANCE: B. WORKERS COMPENSATION: Workers Compensation Insurance requirement has been waived upon completion of stated such letter. Section INSURANCE: C. AUTOMOBILE LIABILITY: Workers Compensation Insurance requirement has been waived. All other Terms and Conditions of the original Agreement will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Addendum by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than March 20, 2019. The City will process both copies for signature and provide Independent Contractor with one (1) fully executed copy of the Addendum. Independent Contractor City of Rancho Cucamonga By:______________________________ By:________________________________ Name Date Name Date _______________________________ ________________________________ Title Title By:______________________________ By:________________________________ Name Date Name Date ______________________________ _______________________________ Title Title (two signatures required if corporation) Page 1 of 1 Item F2. Review Revised By-Laws for Board Approval & Adoption. RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION BYLAWS ARTICLE 1 – NAME AND ADDRESS Section 1. NAME The name of this corporation shall be the Rancho Cucamonga Community & Arts Foundation, hereinafter referred to as the “Foundation”. Section 2. CHANGE OF ADDRESS The address of the principal executive office of the Foundation shall be located at 10995 Eucalyptus Street, Suite 103, Rancho Cucamonga, CA 91730 or at such place as the Board of Directors hereafter may designate. ARTICLE 2 – PURPOSE, VISION AND LIMITATIONS Section 1. PURPOSE The purpose of the Foundation is to raise fund to enrich our community by supporting, expanding and advancing arts and cultural opportunities. Section 2. VISION The Vision of the Foundation is to: Motivate philanthropic-minded people and businesses to support the arts; Enhance art experiences for school-aged children; Partner with local businesses to enrich the community through exposure to the arts; Create opportunities to involve the underserved in arts-related experiences; Support a diverse array of arts programming at the Victoria Gardens Cultural Center; Inspire future artists to pursue their dreams; Educate the community on the value and benefits of the arts; and Encourage community participation in the arts. Section 3. LIMITATIONS The Foundation is organized, and at all times shall be operated, exclusively for the benefit of, to perform, and to carry out its purposes and vision within the meaning of Section 509 (a) (3) (A) of the Internal Revenue Code of 1954, as amended, the Regulation there under, and the corresponding provision of any applicable future United States Internal Revenue Law and Regulations hereinafter collectively referred to as the “Code”. ARTICLE 3 - MEETINGS Section 1. OPERATION All meetings, regular, special, and annual shall be notified and conducted in every way consistent with Roberts Rules of Order. 2 Section 2. QUORUM A majority of the actual number of Board Members shall constitute a quorum at all meetings. For purposes of quorum, Board Members may, with prior notification, call into the meeting. Section 3. REGULAR MEETINGS Regular meetings of the Board of Directors, hereinafter referred to as the “Board”, shall be held as agreed upon by the Foundation on a day and time set by the Board. Section 4. SPECIAL MEETINGS Authority to Call: The Chair, the Vice-Chair and/or Executive Director may call Special meetings of the Board, for any purpose, at any time. Notification: Written notification, stating the time and place of any special meeting and its purpose shall be given to each member of the Board. Section 5. ANNUAL MEETING The Board shall conduct an annual meeting of the Foundation during the month of June at such time and place as designated by the Board. At such meeting, the Board shall present a summary of the events and activities of the Foundation for the year, shall present and adopt a budget for the upcoming fiscal year and shall elect officers (Chair, Vice-Chair, Secretary and Treasurer) for the upcoming fiscal year. Section 6. ACTION WITHOUT MEETING Any action required or permitted to be taken by the Board may be taken without a meeting, if a quorum of the Board, individually or collectively, consent in writing to that action. Such written action may be provided via US mail and/or email. Such action by written consent shall have the same force and effect as a majority vote of the Board. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. ARTICLE 4 – BOARD OF DIRECTORS Section 1. POWERS Authority: The decisions and actions of a majority of the members of the Board qualifies and serving shall constitute and be taken as the decisions and acts of the entire Board. Amending Bylaws: A two-thirds majority of the Board present at any meeting may amend the Foundation’s Bylaws. However, no such amendment or modification shall alter the intention of the donors that this Foundation be operated in such a manner which make this Foundation tax exempt and the donations to it deductible from taxable income to the extent allowed by the Code or other applicable legislation and regulations as they now exist or as they may hereafter be amended. Every amendment or modification of these bylaws shall be in writing, shall be signed by a majority of the Board then serving and shall be delivered to each of the members of the Board then in office, and shall be maintained as a part of the Foundation’s corporate files. 3 Amending Articles of Incorporation: Any amendment of the Articles of Incorporation may be adopted by majority vote of the Board of Directors. Certain Amendments: Notwithstanding the above sections of this Article, the Foundation shall not amend its Articles of Incorporation to alter any statement which appears in the original Articles of Incorporation of the names and addresses of the first Directors of the Foundation, nor the name and address of its initial agent, except to correct an error in such statement or to delete such statement after the Foundation has filed a “Statement by a Domestic Non-Profit Corporation” pursuant to Section 6210 of the California Nonprofit Corporation Law. The Board may adopt rules, which shall be consistent with the Purpose and Vision of this Foundation. Section 2. NUMBER The total number constituting the Board shall be a maximum of 15. Section 3. QUALIFICATIONS The members of the Board shall be filled by individuals interested and willing to raising funds, awareness and opportunities for the arts in Rancho Cucamonga. Section 3. APPOINTMENTS All appointments to the Board shall be made by a majority vote of the Board. The Board shall fill all vacancies occurring because of the expiration of terms or for other reasons. Terms of office for Directors shall be staggered so as to maintain a mix of experienced and new Directors. Section 4. TERMS The terms of Board shall be four (4) years. Directors may be appointed for additional four-year terms. Section 5. REMOVAL Any Director of the Foundation may be removed at any time by a majority vote of the Board. Section 6. CHANGE IN BOARD OF DIRECTORS Any change in the number and/or qualifications of members of the Board shall be made only by amendment to these Bylaws by a majority of the Board. Section 7. STATEMENT OF NON-LIABILITY No member of the Finance Committee or the Board of Directors shall be: (a) answerable for loss in investments made in good faith, or (b) liable for the acts or omissions of any other member of the Board, or of any accountant, agent, counsel or custodian selected with reasonable care. Each member of the Finance Committee or the Board shall be fully protected in acting upon any instrument, certificate, or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons. No member of the Finance Committee or the Board shall be under any duty to make any investigation or inquiry as to any statement contained in the aforementioned 4 writings but may accept the same as conclusive evidence of the truth and accuracy of the statement therein contained. Section 8. COMPENSATION AND EXPENSES Compensation. Directors may not be compensated for rendering services to the Foundation in any capacity. However, they shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance of their regular duties. Section 9. STAFF The Foundation shall have the authority to hire, maintain and fire staff to the assist with the carrying out of the duties of the Foundation. The Executive Director, as staff to the Foundation, shall be a non- voting member of the Board and shall provide professional, administrative and managerial support for the optimal operation of the Foundation. ARTICLE 5 – MEMBERSHIP AND SHARES Section 1. PUBLIC MEMBERSHIP The corporation shall have no public membership. Section 2. SHARES The corporation shall not have or issue shares of stock and shall declare no dividends. Sections 3. No part of the Foundation shall inure to the benefit of any private individual, and no part of the direct or indirect activities of this Foundation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for office. Notwithstanding any other provision hereof, this Foundation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt under Section 501(c)(3) of the Code or by an organization, contributions to which are deductible under Section 170(c)(2) of such Code. ARTICLE 6 – OFFICERS Section 1. NUMBER OF OFFICERS The Board shall elect a Chair, Vice-Chair, Secretary and Treasurer at the annual meeting. Section 2. TERMS OF OFFICE Terms of offices for all officers are for one (1) year. Officers’ terms may not exceed two (2) consecutive years, unless otherwise authorized by the Board. The Chair may appoint officers, if an office becomes vacant prior to the annual meeting. Section 3. REMOVAL OF OFFICERS Officers may be removed from office with cause by a majority of the Board at any meeting. 5 Section 4. DUTIES Chair: The Chair shall preside at all meetings of the Board and have responsibility for general supervision of its activities. The Chair, with assistance from the Executive Director and the Treasurer, shall prepare and present an operating budget for approval to the Board at the annual meeting. Vice-Chair: The Vice-Chair shall preside at meetings in the absence of the Chair. Secretary: The Secretary shall take minutes at all Board and Executive Committee meetings and shall maintain a permanent set of minutes of all meetings. Treasurer: The Treasurer, with input from the Chair and Executive Director, and/or his/her designee, shall present financial reports at Board meetings and shall assist in the development of an operating budget for the annual meeting. In addition, the Treasurer shall serve as the Chair of the Investment Committee for the Foundation. Executive Director: The Executive Director shall provide professional services to the Foundation for its optimal operation. In addition, he/she shall give notice to all members in advance of meetings. With assistance from the Chair and Treasurer, the Executive Director shall direct or execute a process for financial bookkeeping, preparation and presentation of financial reports and budgets to the Board and the provision of assistance in the planning and execution of Board approved events and activities. ARTICLE 7 – COMMITTEES Section 1. COMMITTEE OF DIRECTORS The Board of Directors, may, by a majority vote of the Directors then in office, establish one or more committees, to serve at the pleasure of the Board. Committees shall consist of a minimum of two (2) or more Directors. Committees may also include persons who are not members of the Board. All committees shall act in an advisory capacity to the full Board. Committees shall provide update reports at scheduled Board meetings. Section 2. EXECUTIVE COMMITTEE At the discretion of the Board, an Executive Committee shall be established. If so established, it shall be chaired by the Board Chair and shall consist of the Chair, Vice-Chair, Secretary, Treasurer and Immediate Past Chair. Duties and Powers of the Executive Committee shall be to: take action between meetings of the Board, authorize payment of bills, answer legal and taxing authority correspondence, accept gifts, bequeaths, endowments and donations, and make recommendations to the Board. ARTICLE 8 – ACCOUNTING Section 1. MAINTENANCE OF CORPORATE RECORDS The Foundation shall keep its corporate records: minutes of meetings of the Board and of committees, copies of the corporation’s Articles of Incorporation and Bylaws, its financial books and records of 6 account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains and losses, at its principal office. Section 2. REPORTING The Treasurer shall render an accounting of the Foundation’s investment transactions to the Board at least annually. No person or entity other than the Board may require an accounting or bring any action against the Treasurer with respect to the Foundation. The Treasurer, in consultation with the Chair and Executive Director, may at any time initiate legal action or proceedings for the settlement of its accounts and, except as otherwise required by law, the only necessary party defendant to such action or proceedings shall be the Board. Section 3. DIRECTOR’S INSPECTION RIGHTS Directors shall have the absolute right, at any reasonable time, to inspect and copy all books, records and documents of the Board. Section 4. ANNUAL REPORT The Board shall make a report annually of its uses of the Foundation and shall distribute copies thereof to interested parties at a Board meeting following the fiscal year end. ARTICLE 9 – FISCAL YEAR Section 1. FISCAL YEAR The fiscal year of the Foundation shall be from July 1st through June 30th. ARTICLE 10 – EXECUTION OF INSTRUMENTS, DEPOSITS AND DONATIONS Section 1. EXECUTION OF INSTRUMENTS The Board, except as otherwise provided in these Bylaws, may authorize any officer, staff or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Section 2. CHECKS AND NOTES Except as otherwise specifically determined by action of the Board, or as otherwise required by law, the issuance of payments, checks, drafts, promissory notes, orders for the payment of money, and/or contracts for specific purposes as outlined in the Foundation’s approved annual operating budget shall require authorization of either the Executive Director, Chair or Treasurer/Investment Trustee. Either the Chair, Vice Chair, or Treasurer, or a combination of two as required by the Check Signing Policy, must sign all checks/notes issued. Any funds being requested to be dispersed that do not fall within the existing, approved operating budget of the Board require approval by a majority of the Board to amend their current operating budget to cover such expenditures. Section 3. DEPOSITS 7 All funds received by the Foundation shall be deposited in banks, trust companies or other approved depositories selected by the Treasurer and approved by the Board or the Executive Director. Such deposits shall be receipted and deposited within a timely manner to ensure their safe handling and crediting into Foundation’s accounts. Section 4. ACCEPTANCE OF DONATIONS General Donations: The Board may receive donations from Donors or from any other source in cash or in other property acceptable to them. All donations so received shall be deposited by the responsible staff of the Board and thereafter held, managed, administered and disposed of by the responsible staff and the Board pursuant to the terms of the Agreement. Restricted Use Donations: The Board may accept donations which restrict their uses and purposes, provided such restrictions are within the use and purposes set forth in Article 2, and which limit the time, manner, amount or other terms of distribution; but unless otherwise specifically required, the Board may mingle such restricted donations with other assets of the Foundation. ARTICLE 10 – USE OF THE FOUNDATION Section 1. POWERS OF THE BOARD The Board of Directors shall have the power to apply to the Foundation for the purposes set forth in Article 2. In furtherance thereof, the Board shall have the power and the authority and is directed to distribute income of the Foundation as they may determine, to the uses and purposes set forth in Article 2. Section 2. DEFINITION OF DISTRIBUTABLE INCOME Unless the restricted donation provides otherwise, as used in Section 10, Section 1, “distributable income” means total holdings of the Foundation, principal and interest, less $2,500, which will serve as the minimum holding of the Foundation. Section 3. USE OF THE FOUNDATION BY INDIVIDUALS OR OUTSIDE AGENCIES No individual or organization may use, or cause to be used, the assets or identity of the Foundation for their personal or corporate gain without the expressed, written consent of the Board. The Board can only grant such consent after review of such a request at a regular meeting of the Board and by a vote of approval by the majority of the Board. ARTICLE 11 – TERM OF FOUNDATION Section 1. TERM OF THE FOUNDATION The Foundation shall continue in perpetuity; it may however, at any time be dissolved and its assets distributed with the consent of two-thirds of the Board. Section 2. DISSOLUTION Upon any such dissolution, the assets of the Foundation shall be distributed by action of the Board, exclusively to organization(s) deemed to possess purpose(s) that are consistent with the purpose of the Foundation, as outlined in Article 2. 8 Amended June __, 2019 Chair, Tina M. Chen Vice Chair, Mark Rivera Secretary/Treasurer, Jim Harrington Board Member, Al Arguello Board Member, Nick Baker Board Member, Rosemarie Brown Board Member, Linda Bryan Board Member, Fatima Corbett Board Member, Paula Pachon Board Member, Bryan Snyder Page 1 of 1 Item F4. Approval of Resolution for LAIF Account Authorization. RESOLUTION NO. 88-004C A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION, RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE LIST OF OFFICERS WHO ARE AUTHORIZED TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND FOR THE RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION WHEREAS, Pursuant to Chapter 730 of the Statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the Board of Directors does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein is in the best interests of the Foundation. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby authorize the deposit and withdrawal of Foundation monies in the Local Agency Investment Fund in the State Treasury in accordance with provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer's Office of all banking information provided in that regard. BE IT FURTHER RESOLVED, that the following persons/Foundation officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund for the Rancho Cucamonga Community & Arts Foundation: Tina Chen Chair Vice Chair Rancho Cucamonga Community & Arts Rancho Cucamonga Community & Arts Foundation Foundation Jim Harrington Susan Sluka-Kelly Treasurer Executive Director Rancho Cucamonga Community & Arts Rancho Cucamonga Community & Arts Foundation Foundation PASSED APPROVED, AND ADOPTED, this 26th day of June, 2019. AYES: NOES: ABSENT: ABSTAIN: Page 1 of 1 Item F5. Review & Approval of Proposed 2019/20 Budget. Revenue Notes - Description Fundraising/Investments 75,000$ PAL Campaign/Spotlight Donors 2,500$ Lewis, Morris, etc. RC Quakes Strike Outs 7,000$ RC Quakes / LoanMart VG Seat Dedications 500$ Investment Income 59,000$ Investments & LAIF combined Premier Catering Donations 5,000$ New Donor Misc Donations 1,000$ Amazon Smile, Your Cause, Pay Pay donations Activities & Events 90,000$ Quakes Night 1,600$ Monday, Sept. 2, 2019 Golf Tournament 65,000$ Monday, Oct. 28, 2019 Playhouse Performance 5,000$ Sunday, Nov. 24, 2019 Monte Carlo Night 15,000$ Saturday, April 18, 2020 Cinco de Bunco 2,400$ TBD Misc. / New Fundraiser 1,000$ Total Revenue 165,000$ Expenditures Notes - Description Administration 54,000$ Personnel 44,000$ Exec. Director & Bookkeeper Office Supplies 2,230$ Gen. Supplies, Postage, Phone Service Financial Compliance 4,420$ Taxes, Quickbooks, Banking/Merchant Fees Insurance 2,000$ HUB Insurance (Last year - $1895) Meeting Refreshments 850$ 5 Board Meetings + 6 Exec. Com. Mtgs. Miscellaneous 500$ Marketing & Community Outreach 7,000$ Printing 2,000$ Invites, Flyers, Reports, InfoGraphics Foundation Annual Report / Brochure 1,000$ Design/Printing Website Hosting/Maintenance 2,000$ Web Designer / Hosting Fees/ Updates Graphic Artist / Prof. Servs.1,000$ Events / Website Graphics Miscellaneous Marketing Exp 1,000$ Donor Development & Retention 3,000$ Donor Recognition Event 2,500$ Includes catering, 2 Awards, décor, invites Donor Wall Plates 250$ As updates are needed Donor Appreciation/Photos 250$ Meet & Greet Photos, Thank You Gifts Fundraising Activities & Events 30,000$ Golf Tournament (2019)25,000$ Monte Carlo Night (2020)5,000$ LFP Performance -$ Nick Baker covering all expenses Foundation Sponsored City Programs 47,500$ Lewis Family Playhouse 10,000$ Cultural & Family Series RC Community Theatre 2,500$ 2019 Summer Family Musical "Bye Bye Birdie" Broadway at the Gardens 7,500$ 2020 Spring Show "Sister Act" Foundation Family Wknds/Flex Pack MSTC 20,000$ Billed as used for MainStreet public shows MainStreet Theatre Company 7,500$ General Season Support Community Programs Support 23,500$ H S Performing Arts Program Support 3,000$ Fall 2019 Student Scholarship Program 5,000$ Spring 2020 September Art Association Art Show 4,000$ Sept. 6 - 8, 2019 Student Arts Showcase 1,500$ Spring 2020 Discretionary Support 10,000$ New Requests / Programs Total Expenditures 165,000$ Budgeted Net Total -$ Rancho Cucamonga Community & Arts Foundation Proposed 2019/20 Operating & Arts Support Budget Page 1 of 1 Item F7. Review & Approval of 2019/20 Meeting Schedule. RCCAAF 2019 – 2020 MEETING SCHEDULE FULL BOARD (4th Wednesday of the Month @ 5:00 p.m.) September 25, 2019 November 20th (Moved up to the 3rd Wed. due to Thanksgiving) February 26, 2020 April 22, 2020 June 24, 2020 EXECUTIVE COMMITTEE (4th Wednesday of the Month @ 4:30 p.m.) August 28, 2019 October 23, 2019 January 22, 2020 March 25, 2020 May 27, 2020 No meetings in July or December, unless called by Executive Committee. 2019 – 2020 MEETING & EVENT DATES August 28, 2019 Wednesday 4:30 p.m. Executive Committee Meeting September 2, 2019 Monday 2:00 p.m. Labor Day Quakes Game/Check Presentation September 25, 2019 Wednesday 5:00 p.m. Full Board Meeting October 23, 2019 Wednesday 4:30 p.m. Executive Committee Meeting October 28, 2019 Monday 7:00 a.m. Golf Tournament @ Red Hill Country Club November 20, 2019 Wednesday 5:00 p.m. Full Board Meeting November 24, 2019 Sunday 2:00 p.m. Nick’s Tribute Show to Roy Orbison (@:LFP) December ??, 2019 Wednesday 5:00 p.m. RCCAAF’s Participation in Cookie Contest January 22, 2020 Wednesday 4:30 p.m. Executive Committee Meeting February 26, 2020 Wednesday 5:00 p.m. Full Board Meeting March 25, 2020 Wednesday 4:30 p.m. Executive Committee Meeting April 18, 2020 Saturday 6:30 p.m. Monte Carlo Casino Night April 22, 2020 Wednesday 5:00 p.m. Full Board Meeting May 5, 2020 Tuesday 5:00 p.m. Cinco de Bunco (or Date TBD) May 20, 2020 Wednesday 4:30 p.m. Executive Committee Meeting June 24, 2020 Wednesday 5:00 p.m. Full Board Meeting – Annual Meeting RCCAAF 2019 – 2020 PROPOSED REVISED MEETING SCHEDULE FULL BOARD (3rd Wednesday of the Month @ 5:00 p.m.) September 18, 2019 November 20, 2019 February 19, 2020 April 15, 2020 June 17, 2020 EXECUTIVE COMMITTEE (2nd Wednesday of the Month @ 4:30 p.m.) Added Meeting: July 10, 2019* August 14, 2019 October 9, 2019 January 8, 2020 March 11, 2020 May 13, 2020 *No meetings in July or December, unless called by Executive Committee. (Consider changing to December only.) 2019 – 2020 MEETING & EVENT DATES Board Meetings 3rd Wednesday of the Month / Exec. Committee Meetings 2nd Wednesday of the Month July 10, 2019 Wednesday 4:30 p.m. Executive Committee Meeting August 14, 2019 Wednesday 4:30 p.m. Executive Committee Meeting September 2, 2019 Monday 2:00 p.m. Labor Day Quakes Game/Check Presentation September 18, 2019 Wednesday 5:00 p.m. Full Board Meeting October 9, 2019 Wednesday 4:30 p.m. Executive Committee Meeting October 21, 2019 Monday 7:00 a.m. Golf Tournament @ Red Hill Country Club November 20, 2019 Wednesday 5:00 p.m. Full Board Meeting November 24, 2019 Sunday 2:00 p.m. Nick’s Tribute Show to Roy Orbison (@:LFP) December (TBA) 2019 Wednesday 5:00 p.m. RCCAAF’s Participation in Cookie Contest January 8, 2020 Wednesday 4:30 p.m. Executive Committee Meeting February 19, 2020 Wednesday 5:00 p.m. Full Board Meeting March 11, 2020 Wednesday 4:30 p.m. Executive Committee Meeting April 15, 2020 Wednesday 5:00 p.m. Full Board Meeting April 18, 2020 Saturday 6:30 p.m. Monte Carlo Casino Night May 5, 2020 Tuesday 5:00 p.m. Cinco de Bunco (or Date TBD) May 13, 2020 Wednesday 4:30 p.m. Executive Committee Meeting June 17, 2020 Wednesday 5:00 p.m. Full Board Meeting – Annual Meeting