HomeMy WebLinkAbout2019/08/01 - Agenda Packet - Library Board of TrusteesAUGUST 1, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
COUNCIL CHAMBERS
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
A. 6:00 P.M. —CALL TO ORDER
Roll Call:
President, Christine DeVries
President Pro Tem, Janet Temkin
Board Member, Luella G. Hairston, Esq.
Board Member, Mary Hannah
Board Member, Kristen Murrieta -Morales
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda. The Board
may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making loud
noises or engaging in any activity which might be disruptive to the decorum of the
meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the audience
for discussion.
C1. Consideration to approve the Minutes of May 2, 2019.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
C3. Consideration to approve Holiday Closures for the Calendar Year 2020.
AUGUST 1, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
D. DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the President
may open the meeting for public input.
D1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
b) Consideration and discussion regarding a review of Library Statistics. The report
will be presented by Cara Vera, Library Services Manager.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Deputy Director of
Library Services.
D3. Consideration and discussion regarding the Summer Reading Program. Presentation by
Brittany Garcia, Young Adult Services Librarian and Megan Houng, Children's Librarian.
E. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open the
meeting for public input.
El. Consideration to approve proposed changes to the Library's Mission Statement. The oral
report will be presented by Julie A. Sowles, Library Director. Continued from March 7, 2019.
E2. Election of Officers for FY 2019-2020 as mandated by Library Board of Trustees By -Laws.
Presided over by Christine DeVries, Library Board President.
E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by
Mary Hannah, Board Member.
E4. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
Page 2 of 3
AUGUST 1, 2019
LIBRARY BOARD OF TRUSTEES AGENDA
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
G. ADJOURNMENT
I, Jennifer Palacios, Library Executive Assistant 11 of the City of Rancho Cucamonga,
or my designee, hereby certify that a true, accurate copy of the foregoing agenda was
posted on day, Wednesday, July 24, 2019, seventy-two (72) hours prior to the meeting
per Government Code 54954.2 at 10500 Civic Center Drive.
Jennifer Palacios
Library Executive Assistant li
City of Rancho Cucamonga
Mission Statement
The mission of the Rancho Cucamonga Public library is to inform and enrich our community. We strive to
accomplish this by providing access to traditional and technologically innovative resources. We support and
encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service-oriented
staff.
If you need special assistance or accommodations to participate in this meeting, please contact the
Library at (909) 477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
90MMEEffimik, -A 4M
RANCHO
CUCANIONGA
LIBRARY SERVICES
DATE: August 1, 2019
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends the Library Board of Trustees to approve the minutes of the regular meeting of
May 2, 2019.
BACKGROUND:
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken
and compiled by Executive Assistant II, Jennifer Palacios.
ANALYSIS:
None.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
May 2, 2019 Minutes
Item C1-1
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, May 2, 2019, in the
Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were
Members DeVries, Hairston, Hannah and Murrieta -Morales.
Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager, Jason
Castellanos, Technology Supervisor, Miguel Castaneda, Library Technician and
Jennifer Palacios, Executive Assistant II.
B1. There were none.
B. PUBLIC COMMUNICATIONS
C. CONSENT CALENDAR
C1. Consideration to approve Minutes of April 4, 2019.
MOTION: Moved by Member Hairston to approve April 4, 2019 minutes, seconded by Member
Hannah. Motion carried 4-0-1.
C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.
MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of
2018/2019 Budget, seconded by Member Murrieta -Morales. Motion carried 4-0-1.
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status Report.
a. Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, reported the California Library Association (CLA) accepted the
program proposal submitted by our Teen Librarians and they will be presenting a program at this
year's conference in Pasadena, California.
Library Director Sowles stated April 27, 2019 was the final session of the Little Free Library Young
Builders class on the Second Story and all nine families that participated were able to take home
a fully constructed Little Free Library.
Item C1-2
Library Board of Trustees Minutes
August 1, 2019
Page 2
Julie A. Sowles, Library Director, reported on May 1, 2019 Library staff gave an orientation to new
City Council Member Kristine Scott. When the City has a new Council Member they meet with
each City Department to get a better understanding of what each department does.
Library Director Sowles reported April 10, 2019, she was invited to attend the annual legislative
trip in Washington D.C. with the Mayor, Mayor ProTem and City Manager. City staff met with the
National Endowment for the Arts (NEA) and shared with them the Second Story project as well
as other City projects containing art elements. They were excited about what the Library is doing
for the Second Story and the Library will explore potential NEA grant opportunities. City staff also
met with the Institute of Museum and Library Services (IMLS) and discussed the grant
opportunities they offer.
Julie A. Sowles, Library Director, stated on the June 19, 2019 City Council meeting agenda, an
MOU and resolution will be presented to finalize the details of the future relationship between the
City Council and the Library Foundation's Board of Directors.
b. Consideration and discussion regarding a review of Library statistics. The report
will be presented by Cara Vera, Library Services Manager.
Cara Vera, Library Services Manager, reviewed the March 2019 statistics with the Board and
gave an update on the circulation numbers for Media Rentals which have increased 10%.
D2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director.
Brian Sternberg, Assistant Library Director, reported Asian and Pacific Islanders (API) Cultural
Arts Night will be on May 10, 2019. The theme will be Asian and Pacific Islander Fairy Tales,
Folklore and Mythology.
Assistant Library Director Sternberg reported May 8, 2019 will be the Back to Basics Graduation
at the Cultural Center in Celebration Hall. The ceremony will feature speaker David Allen, and
entertainment by the comedy magician Arty Loom.
Brian Sternberg, Assistant Library Director, reported the Star Wars Reads event will be held on
Saturday, May 25, 2019 at the Biane Library. The City and Victoria Gardens are co -sponsoring
the event. The event is expected to have over 4,000 guests attending with an opening procession
of Star Wars characters.
Assistant Library Director Sternberg discussed the Second Story handout with the Board noting
forthcoming contract classes.
D3. Consideration and discussion regarding New Materials Workflows and Collection
Maintenance. Presentation by Jason Castellanos, Technology Supervisor and Miguel Castaneda,
Library Technician.
Jason Castellanos, Technology Supervisor and Miguel Castaneda, Library Technician presented
an oral staff report and PowerPoint presentation (Copy on file).
The Board thanked both Jason and Miguel for their excellent presentation and stated they have
a clear understanding of how collection maintenance works.
Item C1-3
Library Board of Trustees Minutes
August 1, 2019
Page 3
E. BOARD BUSINESS
E1. Consideration and discussion regarding June and July 2019 meeting dates.
Julie A. Sowles, Library Director, stated the June 6, 2019 meeting conflicts with the City Council's
budget meeting and Department Heads are required to attend. The July 4, 2019 meeting is a
holiday. Director Sowles asked the Board if they want to cancel or reschedule the meeting dates.
MOTION: Moved by Member Hairston to approve to cancel the June and July 2019 meeting
dates, seconded by Member Murrieta -Morales. Motion carried 4-0-1.
E2. Consideration to remove the August 16, 2019 Library Staff Development Day from
Library's closure calendar. This report will be presented by Julie A. Sowles, Library Director.
Julie A. Sowles, Library Director, asked the Board to remove the August 16, 2019 Library Staff
Development Day from the 2019 Library closures calendar. The California Library Association
(CLA) Conference will be in Pasadena, CA this year and the Library intends to use the 2019 staff
development budget to send Library staff to the conference rather than hold a separate in-house
training event.
MOTION: Moved by Member Hannah to approve to remove the August 16, 2019 Library Staff
Development Day from the Library's closure calendar, seconded by Member Hairston. Motion
carried 4-0-1.
E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented
by Mary Hannah, Board Member.
Mary Hannah, Board Member, stated she had nothing to report.
E4. BOARDMEMBER ANNOUNCEMENTS:
None.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
The meeting adjourned at 7:13 p.m.
G. ADJOURNMENT
Respectfully submitted,
Jennifer Palacios
Executive Assistant II
Item C1--4
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2019
GL Budget
to Actual
with Encumbrances
Report pate Jun 2019
10000 of
)ear complete
Remaining
Obiect Description
Budget
,MTD Actua
YTD Actua
Encumbranes
Balance
%
Revenue Accounts
Key: 1290000 - Librar) Fund
4312 Library Fines and Fees
0.00
-128.50
9,623.60
0.00
-9.623.60
0.00
4419 Other Rental. Lease Income
15,000,00
0.00
9,300.00
0.00
5,700.00
38.00
4512 Library Card & Nlerclindse Sales
5,000.00
371.50
4,748.08
0.00
251.92
5.03
4515 interlibrar) Loan (ILL)
100.00
21.00
126.00
0.00
-26,00
-26,00
4563 Passport Processing Fees
120,000.00
10,278.50
137,092.70
0.00
-17,092.70
-14,24
4567 Passport Photo Fees
24,000.00
1,76032
23,594.02
0.00
405.98
1.69
4907 Private Contributions Libran-
132,000.00
0.00
127,000.00
0.00
5,000.00
3.78
4914 tion -Abated Reimbursements
15,000.00
2,109.83
6,793.57
0.00
8,206.43
54.70
4941 Other Re%enue - Active\et
0.00
182.00
=456.28
0.00
-456.28
0.00
Tonal fvrr 01g f;eY 1290000.
31 1,100.00
14.594.65
318,734.25
0.00
-7,634.25
-2.45
Tolalfo!•RerenueAccowav:
311,100.00
14.594.65
318,734.25
0.00
-7,634.25
-2.45
ARCHIBALD LIBRARY
REVENUE REPORT
Lost &
Damage Non Abated Ref Serv. Photo Copy Passports
April -19 $175.B0 $937.29 $6.00 $1.587.07 57,054,00
May -19 $21548 $691.89 $600 51,363.68 $6,313.00
June -19 $16200 $812.68 $3.00 51,214.11 $6,675.32
BIANE LIBRARY
REVENUE REPORT
Lost & Second Story
Damage Non Abated Ref Serv. Photo Copy Passports Rentals
April -19 $186.00 $991 39 S1200 51,032.46 56,104.00
May -19 $12900 $655.05 $600 $1,072.03 55,199.00
June -19 $205.50 $1,196.21 S1500 $1,259.12 $5,376.00 S83889
Item C2-'1
2020 Holiday Closures
Adopted by Library Board of Trustees:
NEW YEAR`S DAY
MARTIN LUTHER KING JR, DAY
PRESIDENTS' DAY
*EASTER
CITY STAFF DEVELOPMENT DAY
*MEMORIAL DAY SUNDAY
MEMORIAL DAY
INDEPENDENCE DAY OBSERVED
INDEPENDENCE DAY
*LABOR DAY SUNDAY
LABOR DAY
VETERANS' DAY
THANKSGIVING
WINTER HOLIDAY CLOSURE
' Proposed due to !ow usage
Wednesday, January 1
Monday, January 20
Monday, February 17
Sunday, April 12
Friday, April 17 (Biane Library only)
Sunday, May 24
Monday, May 25
Thursday, July 2
Saturday, July 4
Sunday, September 6
Monday, September 7
Wednesday, November 11
Thursday/Friday, November 26 and 27
December 24 through January 3, 2021
Item 0-1
R
CLICANIONGA
LIBRARY SERVICE=S
DATE: August 1, 2019
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
INITIATED BY: Cara Vera, Library Services Manager
SUBJECT: LIBRARY USE STATISTICS
RECOMMENDATION:
No recommendation. For information purposes, only.
BACKGROUND:
Library use statistics are kept each month to provide data on the measurable activities of both our
physical and virtual library locations.
ANALYSIS:
Attached is the April, May and June 2019 statistics report. These statistics indicate positive
borrowing changes following our new fine and fee -free Circulation policies, and regular program
attendance and library use patterns.
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
Library Use Statistics
D1, b)--1
. .. ...
Library Statistics for Fiscal Year 2018-19 1"w
20%-2-019
2017-201118
2010-2019, 20/82019
General
(Combined)
(Combined)
(Archibald)
(Biane)
Days Open_
636
E 637 344 292
Library Visitors
514,644
531,966
257,021 _
257,623_
Items Borrowed - Physical
916,757
856:959
454,101 _
415,357
Items Borrowed - Downloads* 74,777
43,154
nla
n/a _
Information Questions
150,942
148,879
71,165
79,777_
Patrons Registered
11,049
11,254
5,353RT
4,612
_
Computer Use
_ 73,300.0
_83,719 _
43,869y29,431
2017-2018
2018-2019
2017-2018
Programs _ _
-
(Attendance)
( of Programs)
t# of Programs)
Adult
1,468
1,544
97
105
Children's
34,547
7,351
37,176
905
925
_ _
Outreach
_ 9,713
26
88
22
Second Story
3,234 _
T 2095
76
Special -
_
12,038_ _
873
— 11,372
R� 56
y 50 _
_—
Tech
1,067_
75 _ �
93 _
_
Teen__—
_
246
35
21
Tours & Group 1lisits -----,-----604
_
862
1,514
15
32
Adult Literacy_ 35 1 32 _ 7% '
Back 2 Basics — —� 5_50 500 10%
Housecalls 101. _ 138 -27%
Virtual Library 2018-2019 2017-2018 % Change
Online Resources (searchesL 29,093 18,586 57%
Website Visits 360,706 368,527 -2% :
Passports_— — 2817-2018
Passports Issued_—_ _ 3,787 T_ 5,120 _ -260
_ _$
Program
Attendance
% Change
% Change
(Attendance)
-5%
7%
146%
-43%
• Adult
+
Children's
Outreach
Second Story
Special
Tech
Teen
Tours &
Group Visits