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HomeMy WebLinkAbout2016/12/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, December 1, 2016, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President Pro Tem Hairston. Present were Members Coberly, Hairston and Tompkins. Also present were: John Gillison, City Manager, Elisa Cox, Deputy City Manager, Michelle Perera, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services Supervisor, Wess Garcia, Programming Coordinator, Christina Olmeda, Library Technician, Aviana Ortiz, Library Clerk, Carol Durkel, Library Technician and Vivian Garcia Senior Administrative Secretary. ****** B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of: October 6 and November 3, 2016. MOTION: Moved by Member Coberly, seconded by Member Tompkins. Motion carried 3-0-2 (with DeVries and Temkin absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding Library transition. The oral report will be presented by John Gillison, City Manager and Elisa Cox, Deputy City Manager. City Manager John Gillison, presented an oral report on the Library transition. He reviewed the timeline of recruiting and process for a new Library Director. The interim Library Director during this time will be Robert Karatsu. President Pro Tem Hairston thanked John Gillison, City Manager for speaking to the Board and the Board feels comfortable with the process. Library Board Minutes December 1, 2016 Page 2 City Manager John Gillison welcomes any input from the Members. John Gillison, City Manager and Elisa Cox, Deputy City Manager left at 6:17 p.m. D2. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Michelle Perera, Library Director, stated that new 2017 annual calendar had arrived. She thanked Carol Durkel, Library Technician for her wonderful design. Also, thanked Wess Garcia, Programming Coordinator, for overseeing the project. Library Director Perera updated the Library Board on the CENIC Project. Michelle Perera, Library Director, stated that Library and Engineering staff had been nominated for the Harvest Award. The presentation of the award was announced at the Holiday Dinner on Saturday, December 3. Also, a Library staff member would be announced at the Employee of the Month next Tuesday, December 6. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the Library statistics with the Members. D3. Consideration and discussion regarding Library Budget Report. The report will be presented by Michelle Perera, Library Director. Michelle Perera, Library Director, reviewed the budget on pages 21 and 24 with the Board. D4. Consideration and discussion regarding Biane Library Second Floor Project. The report will be presented by Brian Sternberg, Assistant Library Director. Assistant Library Director Sternberg updated the Board on the second floor of the Biane Library. The contractor is working on the punch list at this time. D5. Consideration and discussion regarding Children’s Services. The oral report will be presented by Angelica Trummell, Children’s Services Supervisor. Angelica Trummell, Children’s Services Supervisor, reviewed the programs which were offered in November at the Libraries. One of the programs was America Recycles Day in which library staff partnered with the City’s Environmental division. On November 19, the Library celebrated International Games Day. Library staff will start the quarterly Play and Learn Workshops which will be held at the Archibald Library on Friday mornings. Library Board Minutes December 1, 2016 Page 3 President Pro Tem Hairston stated she would like to know more about the Science of Parenting Group. If staff could please provide any information on them to her. D6. Consideration and discussion regarding Adult Services. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, reviewed the Maloof Centennial Event. Quite a few families attended and Library staff generated over forty new library cards that evening. Member Tomkins stated that she attended the event. She enjoyed the food truck which was at the event. Adult Services Supervisor Hatanaka reviewed the Fall into Fun event which was held at the Archibald Library. D7. Consideration and discussion regarding Library Programming. Oral report by Wess Garcia, Programming Coordinator. Programming Coordinator Garcia introduced Christina Olmeda, Library Technician. She was part time in the Back to Basics program and was promoted to the position of Library Technician. Wess Garcia, Programming Coordinator, reviewed the Harry Potter Day with the Members. Over 430 people attended the event. He reviewed the Annual Spark of Love event which will be held at the Archibald Library on Saturday, December 10. The Black History Cultural Arts Night will be held on February 3 at the Biane Library. ****** E. BOARD BUSINESS E2. Consideration and discussion regarding Board announcements. (Comments to be limited to three (3) minutes per Board Member.) President Pro Tem Hairston stated that the CLA Annual Conference held in Sacramento in November was the best conference she has been to. She reviewed workshops she attended. Member Coberly reviewed the workshops he attended at the CLA Conference. The meeting was adjourned at 7 p.m. from the Council Chambers to the DeAnza Room for discussion on the following item. The meeting reconvened at 7:17 p.m. E1. Consideration and discussion regarding the Library Strategic Services Plan. Discussion led by Michelle Perera, Library Director. Library Board Minutes December 1, 2016 Page 4 Library Director Perera presented a PowerPoint Presentation to the Board on the Library Strategic Services Plan. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were requested. ****** G. ADJOURNMENT MOTION: Moved by President Pro Tem Hairston to adjourn to February 2, 2017, seconded by Member Coberly. Motion carried 3-0-2 (with DeVries and Temkin absent). The meeting adjourned at 7:54 p.m. Respectfully submitted, Vivian Garcia Administration Secretary Approved: February 2, 2017