HomeMy WebLinkAbout2017/02/02 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, February 2, 2017, in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:00 p.m. by President Pro Tem Hairston. Present
were Members Hairston, Temkin and Tompkins.
Also present were: Robert Karatsu, Interim Library Director, Cara Vera, Library Services
Manager, Angelica Trummell, Children’s Services Supervisor, Margaret Hatanaka, Adult Services
Supervisor, Wess Garcia, Programming Coordinator, Jason Castellanos, Technology Services
Supervisor, Dianna Lee, Community Partnerships Coordinator, Kristin Brailey, Circulation
Supervisor for the Biane Library, Jacquie Cox, Circulation Supervisor for the Archibald Library,
Aviana Ortiz, Library Clerk and Vivian Garcia Senior Administrative Secretary.
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B. PUBLIC COMMUNICATIONS
There were none.
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C. CONSENT CALENDAR
C1. Consideration to approve Minutes of: December 1, 2016 and January 5, 2017.
MOTION: Moved by Member Temkin, seconded by Member Tompkins. Motion carried 3-0-2
(with Coberly and DeVries absent).
C2. Consideration to approve updates to Circulation Policies.
The item was asked to be held for discussion.
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D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status Report. The oral reports will be
presented by staff.
a. Consideration and discussion regarding general announcements. The oral report
will be presented by Robert Karatsu, Interim Library Director
Library Board Minutes
February 2, 2017
Page 2
Robert Karatsu, Interim Library Director, stated that it was good to be back.
He introduced Jason Castellanos, Technology Services Supervisor, to the Board.
Jason Castellanos, Technology Services Supervisor, presented an oral report on his background.
Member Coberly arrived at 6:05 p.m.
Interim Library Director Karatsu stated that interviews for the Library Director will be held on
Monday, February 13.
Robert Karatsu, Interim Library Director, stated that he would be on vacation starting the last week
of February until the third week in March.
Cara Vera, Library Services Manager, introduced Kristin Brailey, Circulation Supervisor for Biane
Library and Jacquie Cox, Circulation Supervisor for Archibald Library. She congratulated them
both on their promotions. She stated they are a great team and work well together.
b. Consideration and discussion regarding a review of Library statistics. The oral
report will be presented by Cara Vera, Library Services Manager.
Cara Vera, Library Services Manager, reviewed the Library statistics with the Members.
D2. Consideration and discussion regarding updates to Circulation Policies. The report will be
presented by Brian Sternberg, Assistant Library Director.
In the absence of Brian Sternberg, Assistant Library Director, Robert Karatsu, Interim Library
Director, reviewed the policies with the Board. He turned the meeting over to Kristin Brailey,
Circulation Supervisor for Biane Library.
President Pro Tem Hairston stated that there seemed to be minor changes in the policies.
MOTION: Moved by Member Coberly to approve the policies, seconded by President Pro Tem
Hairston. Motion carried 4-0-1 (with DeVries absent).
D3. Consideration and discussion regarding Library Budget Report. The report will be
presented by Brian Sternberg, Assistant Library Director.
Robert Karatsu, Interim Library Director, reviewed the budget with the Board.
D4. Consideration and discussion regarding Biane Library Second Floor Project. The report
will be presented by Brian Sternberg, Assistant Library Director.
Interim Library Director Karatsu updated the Board on the second floor of the Biane Library. He
stated that City Council at their February 15 meeting will formally close out the second floor
project.
Library Board Minutes
February 2, 2017
Page 3
D5. Consideration and discussion regarding Second Floor Fundraising. The report will be
presented by Dianna Lee, Community Partnerships Coordinator.
Dianna Lee, Community Partnerships Coordinator, reviewed the handouts with the Members. She
presented an oral update on the meet and greet which will be held on Thursday, February 16.
Wess Garcia, Programming Librarian, reviewed with the Members the programs that will be
offered at the event.
D6. Consideration and discussion regarding Children’s Services. The oral report will be
presented by Angelica Trummell, Children’s Services Supervisor.
Angelica Trummell, Children’s Services Supervisor, presented an oral report on the children’s
events during the past month. In January, the Library offered the first sensational Sensory
Storytime. The focus was on music. Lego Day was held on January 28 with approximately 225
attendees at the event. The Valentine Program will be offered on February 8 and 9th.
D7. Consideration and discussion regarding Adult Services. The oral report will be presented
by Margaret Hatanaka, Adult Services Supervisor.
Margaret Hatanaka, Adult Services Supervisor, stated the Reference Librarians Karen Marcarello
and Linda Engelke presented an eight hour course to Library staff on Mental Health Training.
They did an excellent job in reviewing the materials along with teaching techniques staff can use
in the future. They will be offering a second training in February.
Adult Services Supervisor Hatanaka reviewed the Black History Cultural Arts Night with the
Board. The event will be held at the Biane Library on February 3 from 7 to 9 p.m.
D8. Consideration and discussion regarding Library Programming. Oral report by Wess
Garcia, Programming Coordinator.
Programming Coordinator Garcia reviewed the Grants the Library had received. An LSTA Grant
for $70,000 called Cooking with STEAM. The second grant of $3,500 from Southern California
Edison. The third grant was for $2,500 from Southern California Gas. The grants would help in
piloting the upcoming programs. One of the programs is to celebrate Pi Week which will be held
March 13 through the 18th.
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E. BOARD BUSINESS
E1. Consideration and discussion regarding Board announcements. (Comments to be limited
to three (3) minutes per Board Member.)
None were identified.
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Library Board Minutes
February 2, 2017
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F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
No items were requested.
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G. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by President Pro Tem Hairston.
Motion carried 4-0-1 (with DeVries absent).
The meeting adjourned at 6:42 p.m.
Respectfully submitted,
Vivian Garcia
Administration Secretary
Approved: March 2, 2017