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HomeMy WebLinkAbout2019/11/20 - Agenda PacketAGENDA FIRE PROTECTION DISTRICT BOARD -HOUSING SUCCESSOR AGENCY - SUCCESSOR AGENCY - PUBLIC FINANCE AUTHORITY - CITY COUNCIL Wednesday, November 20, 2019 10500 Civic Center Drive Rancho Cucamonga, CA 91730 REGULAR MEETINGS: 1st and 3rd Wednesdays - 7:00 P.M. ORDER OF BUSINESS: CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. MEMBERS: MAYOR L. Dennis Michael CITY MANAGER John R. Gillison MAYOR PRO TEM Lynne B. Kennedy COUNCIL MEMBERS Ryan A. Hutchison Kristine D. Scott Sam Spagnolo CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost Rancho Cucamonga City Council Mission Statement • Make decisions, and be perceived as making decisions, for the general welfare of the community. • Always work to improve existing services and develop policies to meet the expected as well as anticipated needs of the community. • Work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community. • Reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interests by fairly translating public feedback into public policy. • Enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. • Set the vision for the community for the future. • Have a professional, objective and respectful relationship with each other in order to more effectively address the challenges of the future. Page 1 6 Aft A_ . INFORMATION FOR THE PUBLIC iff gA'HO &CAMONGA TO ADDRESS THE FIRE BOARD, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL The Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Housing Successor Agency, Successor Agency, Public FinanceAuthority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. Any handouts for the Fire Board, Successor Agency, Public Finance Authority or City Council should be given to the City Clerk for distribution. During "Public Communications," your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other "Public Communications" which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" or on an "Administrative Hearing" Item(s), your name will be alled when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Libraries and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 7:00 p.m. Streaming Video on Demand is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp. The Fire Board, Successor Agency, Public Finance Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Copies of the agendas and minutes can be found @ www.cityofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please silence all cell phones and devices while the meeting is in session. Page 2 NOVEMBER 20, 2019 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL AGENDA CLOSED SESSION - 4:30 P.M. Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION - Tapia Conference Room D.1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF CALIFORNIA GOVERNMENT CODE SECTION 54956.9 (1 CASE). D.2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: AWI BUILDERS, INC V. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY SUPERIOR COURT, CASE NO. CIV DS 1928697 D.3. CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1); NAME OF CASE: CITY OF RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES, INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE NO.: CIVDS 1904713 - CITY DA. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS. — CITY D.5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS — CITY Page 3 D.6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8821 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 162-15; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 1/3 INTEREST, JAMES ROY GARNESS AND RHONDA ANN GARNESS, TRUSTEES OF THE GARNESS FAMILY TRUST DATED JUNE 28, 2012, AS TO AN UNDIVIDED 1/3 INTEREST, AND JOHN S. CLEMONS AND PATRICIA R. CLEMONS, TRUSTEES OF THE CLEMONS REVOCABLE TRUST DATED DECEMBER 4, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS - CITY D.7. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8768 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBERS 0229- 131-15, 16 & 26; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND DP ETIWANDA, LLC, OWNER; REGARDING PRICE AND TERMS - CITY D.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 9775 MAIN STREET AND 8845 RAMONA AVENUE ALSO KNOWN AS PARCEL NUMBER 0209-062-02-0000; AND 0209-085- 15-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, PRESIDENT NORTHTOWN HOUSING DEVELOPMENT CORPORATION; REGARDING PRICE AND TERMS. - CITY D.9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229- 012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JACKSON SMITH, NEWCASTLE PARTNERS, INC.; REGARDING PRICE AND TERMS - CITY D.10. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 11297 JERSEY BLVD; GROVE AND FOOTHILL - NORTHEAST CORNER; SAN BERNARDINO AND ETIWANDA AVE. - NORTHWEST CORNER, APN 0229-283-95-0000; NEGOTIATING PARTIES: JOHN GILLISON, CITY MANAGER AND JENNIFER HUNT-GRACIA, COMMUNITY SERVICES DIRECTOR REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND LAMAR ADVERTISING; REGARDING PRICE AND TERMS - CITY D.11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY COMMONLY KNOWN AS 12467 BASE LINE ROAD AND KNOWN AS PARCEL NUMBER 1090-331-03-0000; AND 1090-331-04-0000 RESPECTIVELY NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, REPRESENTING FILIPPI WINERY; REGARDING PRICE AND TERMS. - CITY E. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AGENCIES, AUTHORITY BOARD AND COUNCIL. Pledge of Allegiance Page 4 Roll Call: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Spagnolo A. ANNOUNCEMENT/ PRESENTATIONS A.1. Recognition of the Champion FireDogs Hockey Teams. A.2. Recognition of Judy Alvarenga, Starbucks Manager for the Work she's done to instill Acts of --- Kindness in Rancho Cucamonga. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Housing Successor Agency/Successor Agency/Authority Board/Council Member for discussion. C. CONSENT CALENDAR — FIRE PROTECTION DISTRICT D. CONSENT CALENDAR — HOUSING SUCCESSOR AGENCY E. CONSENT CALENDAR — SUCCESSOR AGENCY Page 5 9 C.1. Consideration of Meeting Minutes: Special Meetings of November 5, 2019. C.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $713,157.56 and Weekly Check 11 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $191,644.97 Dated October 29, 2019 Through November 11, 2019 and Electronic Debit Register for the Month of September 2019 in the Amount of $534,155.06. 22 C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $465.67 Dated October 29, 2019 Through November 11, 2019. 24 CA. Consideration to Receive and File Current Investment Schedule as of September 30, 2019. C.5. Consideration to Receive and File Current Investment Schedule as of October 31, 2019. 31 C.6. Approval to Donate one Surplus Vehicle to the Local Cucamonga Foothills Preservation Alliance 38 C.7. Consideration to Renew Agreements with the County of San Bernardino for the 800 MHz Radio 40 Communications System Access/Paging and Equipment Maintenance Services. D. CONSENT CALENDAR — HOUSING SUCCESSOR AGENCY E. CONSENT CALENDAR — SUCCESSOR AGENCY Page 5 F. CONSENT CALENDAR - PUBLIC FINANCE AUTHORITY G. CONSENT CALENDAR- CITY COUNCIL RESOLUTION NO. 19-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 134 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19855 RESOLUTION NO. 19-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 139 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTPM19855 G.9. Approval of the Renewal Agreements for 800 MHz Radio Communications System 144 Access/Paging Services and Equipment Maintenance Services Between the City of Rancho Cucamonga and the County of San Bernardino. G.10. Consideration of a Resolution Authorizing Application for and Receipt of SB2 Planning Grants 158 Program Funds. RESOLUTION NO. 19-096 A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING 160 APPLICATION FOR AND RECEIPT OF SB2 PLANNING GRANTS PROGRAM FUNDS G.11. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 161 2019/20 and Authorize Certain Appropriation Adjustments for Capital Projects. G.12. Consideration of an Agreement with Van Scoyoc Associates to Provide Professional Legislative 168 Representation, Federal Advocacy and Lobbying Services for the City of Rancho Cucamonga. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. Page 6 94 9 G.1. Consideration of Meeting Minutes: Special Meetings of November 5, 2019. G.2. Consideration to Approve Bi -Weekly Payroll in the Amount of $1,149,283.37 and Weekly Check 54 Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of G.8. Consideration to Approve Parcel Map 19855, Improvement Agreement, Improvement Security, $2,736,212.53 Dated October 29, 2019 Through November 11, 2019 and Electronic Debit and Ordering the Annexation to the Landscape Maintenance District No. 1 and Street Light Register for the Month of September 2019 in the Amount of $651,103.98. Road West of Archibald Avenue, Generally Located at 9611 Hillside Road, Submitted by Monte 65 G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas 129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, Company in the Amount of $8,397.95 Dated October 29, 2019 Through November 11, 2019. CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. SUBTPM19855 67 GA. Consideration to Receive and File Current Investment Schedule as of September 30, 2019. G.5. Consideration to Receive and File Current Investment Schedule as of October 31, 2019. 79 91 G.6. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Fiscal Year 2018/19 Local Slurry Seal Pavement Rehabilitation Project. RESOLUTION NO. 19-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 134 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19855 RESOLUTION NO. 19-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 139 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTPM19855 G.9. Approval of the Renewal Agreements for 800 MHz Radio Communications System 144 Access/Paging Services and Equipment Maintenance Services Between the City of Rancho Cucamonga and the County of San Bernardino. G.10. Consideration of a Resolution Authorizing Application for and Receipt of SB2 Planning Grants 158 Program Funds. RESOLUTION NO. 19-096 A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING 160 APPLICATION FOR AND RECEIPT OF SB2 PLANNING GRANTS PROGRAM FUNDS G.11. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 161 2019/20 and Authorize Certain Appropriation Adjustments for Capital Projects. G.12. Consideration of an Agreement with Van Scoyoc Associates to Provide Professional Legislative 168 Representation, Federal Advocacy and Lobbying Services for the City of Rancho Cucamonga. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. Page 6 94 G.7. Consideration to Approve and Adopt the Findings of a Report Defining a Single Family Dwelling Unit and a Multi -Family Dwelling Unit as it Pertains to the Transportation Development Impact Fees for the Resort Project Located North of Fourth Street, South of the BNSF/Metrolink Rail Line, West of Milliken Avenue, and East of Utica/Cleveland Avenues; Prepared by Fehr and Peers Transportation Consultants, and Submitted by SC Rancho Development Corp. G.8. Consideration to Approve Parcel Map 19855, Improvement Agreement, Improvement Security, 126 and Ordering the Annexation to the Landscape Maintenance District No. 1 and Street Light Maintenance Districts Nos. 1 and 2 for Parcel Map 19855, Located on the South Side of Hillside Road West of Archibald Avenue, Generally Located at 9611 Hillside Road, Submitted by Monte Vista Assets, Inc. RESOLUTION NO. 19-093 129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. SUBTPM19855 RESOLUTION NO. 19-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 134 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19855 RESOLUTION NO. 19-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 139 CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTPM19855 G.9. Approval of the Renewal Agreements for 800 MHz Radio Communications System 144 Access/Paging Services and Equipment Maintenance Services Between the City of Rancho Cucamonga and the County of San Bernardino. G.10. Consideration of a Resolution Authorizing Application for and Receipt of SB2 Planning Grants 158 Program Funds. RESOLUTION NO. 19-096 A RESOLUTION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING 160 APPLICATION FOR AND RECEIPT OF SB2 PLANNING GRANTS PROGRAM FUNDS G.11. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year 161 2019/20 and Authorize Certain Appropriation Adjustments for Capital Projects. G.12. Consideration of an Agreement with Van Scoyoc Associates to Provide Professional Legislative 168 Representation, Federal Advocacy and Lobbying Services for the City of Rancho Cucamonga. H. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non -controversial. The City Council will act upon them at one time without discussion. Page 6 The City Clerk will read the title. Any item can be removed for discussion by a Council Member. H.1. Consideration of Second Reading and Adoption of Ordinance No. 961 by Title Only, Amending Title 17 (Development Code) of the Municipal Code pertaining to an Update to the Temporary 170 Use Permit Regulations. ORDINANCE NO. 961 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 172 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO AN UPDATE TO II:Ia1:11 LTA IZi1:L1 yalR]a»:7 AIIs:1011WIN 9[0106 H.2. Consideration of Second Reading and Adoption of Ordinance No. 962 by title only, Repealing 188 and Replacing Chapter 10.80 of the Municipal Code to Establish a Pilot Program for Shared Mobility Devices for Use in Specific Areas of the City. ORDINANCE NO. 962 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 189 CALIFORNIA, REPEALING AND REPLACING CHAPTER 10.80 OF THE MUNICIPAL CODE TO ESTABLISH A PILOT PROGRAM FOR SHARED MOBILITY DEVICES FOR USE IN SPECIFIC AREAS OF THE CITY H.3. Consideration of Second Reading and Adoption of Ordinance No. 963, by Title Only, Establishing 196 a Process for the Removal and Replacement of City -Maintained Trees in the Right -of -Way or other Public Property by Adding Chapter 12.30 to the Municipal Code. ORDINANCE NO. 963 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 197 CALIFORNIA, ESTABLISHING A PROCESS FOR THE REMOVAL AND REPLACEMENT OF CITY -MAINTAINED TREES IN THE RIGHT-OF-WAY OR OTHER PUBLIC PROPERTY BY ADDING CHAPTER 12.30 TO THE MUNICIPAL CODE ADMINISTRATIVE HEARING ITEM J. ADVERTISED PUBLIC HEARINGS - CITY COUNCIL/FIRE PROTECTION DISTRICT J.1. Public Hearing to Consider a Resolution to Set Residential and Commercial/Industrial Solid 202 Waste Collection Rates Within the City of Rancho Cucamonga. RESOLUTION NO. 19-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, 207 CALIFORNIA, SETTING RESIDENTIAL AND COMMERCIAL/INDUSTRIAL SOLID WASTE AND RECYCLING COLLECTION RATES WITHIN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA K. CITY MANAGER'S STAFF REPORTS K.1. Consideration of Approval to Hire Six (6) Firefighters in Fiscal Year 2019/20 for Increased 211 Staffing on Two Ladder Truck Companies. K.2. Consideration to Approve an Award to Zones, LLC for the Purchase of AutoCAD Software 220 Maintenance and Support Licensing in an Amount Not to Exceed $215,000. L. COUNCIL BUSINESS L.1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) L.2. INTER -AGENCY UPDATES --- (Update by the City Council to the community on the meetings that were attended.) M. IDENTIFICATION OF ITEMS FOR NEXT MEETING N. ADJOURNMENT CERTIFICATION Page 7 I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy -Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. Page 8 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Linda A. Troyan, City Clerk Services Director SUBJECT: CONSIDERATION OF MEETING MINUTES: SPECIAL MEETINGS OF NOVEMBER 5, 2019. RECOMMENDATION: Staff recommends approval of the Meeting Minutes of Special Meetings of November 5, 2019. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: N/A COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Minutes - November 5, 2019 Page 9 November 5, 2019 CITY OF RANCHO CUCAMONGA CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING MINUTES The City of Rancho Cucamonga City Council held a special meeting on Tuesday, November 5, 2019, in Paul A. Biane Library, Second Story Exhibit Space, 12505 Cultural Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 8:38 a.m. Present were Councilmembers Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Elisa Cox, Deputy City Manager/Civic and Cultural Services; Lori Sassoon, Deputy City Manager/Administrative Services; Matt Burris, Deputy City Manager/Community and Economic Development; and Linda A. Troyan, City Clerk Services Director. No public communications were made. C1. City Council Teambuilding Workshop. City Council and City Manager Gillison discussed Council District interests and City interests, the existing City Council Mission Statement, Values, a Vision Statement, City Council norms from 2015, current City Council goals, building a cohesive team, and draft Mission and Vision Statements. Recess: The meeting recessed at 12:33 p.m. for lunch. Reconvene: The meeting reconvened at 1:55 p.m. Present were Councilmembers Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy, and Mayor L. Dennis Michael. Next Council workshop in early 2020 to include discussion on updated City Council Norms, Values, a draft Vision and Mission Statement, draft Code of Ethics and City Council Goals including workplan. Mayor Michael adjourned the meeting at 4:15 p.m. Approved: Respectfully submitted, Linda A. Troyan, MMC City Clerk Services Director November 5, 2019 1 City Council Special Meeting Minutes City of Rancho Cucamonga I Page 1 of 1 Page 10 Special Recognition for Judy Alvarenga Compassionate Video DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $713,157.56 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $191,644.97 DATED OCTOBER 29, 2019 THROUGH NOVEMBER 11, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF SEPTEMBER 2019 IN THE AMOUNT OF $534,155.06. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 11 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009724 10/30/2019 ALL CITY MANAGEMENT SERVICES INC 43,732.08 0.00 43,732.08 AP 00009725 10/30/2019 CHAFFEY JOINT UNION HS DISTRICT 572.04 0.00 572.04 AP 00009726 10/30/2019 RE ASTORIA 2 LLC 103,697.44 0.00 103,697.44 AP 00009727 10/30/2019 SAN BERNARDINO COUNTY 744.00 0.00 744.00 AP 00009728 10/31/2019 BIBLIOTHECA LLC 5,000.00 0.00 5,000.00 AP 00009729 10/31/2019 BRODART BOOKS 2,130.22 0.00 2,130.22 AP 00009730 10/31/2019 INLAND VALLEY DAILY BULLETIN 3,969.99 0.00 3,969.99 AP 00009731 10/31/2019 KME FIRE APPARATUS 0.00 336.63 336.63 AP 00009732 10/31/2019 OFFICE DEPOT 2,128.25 3,087.34 5,215.59 *** AP 00009733 10/31/2019 PSA PRINT GROUP 88.36 0.00 88.36 AP 00009734 10/31/2019 SAFELITE FULFILLMENT INC 207.52 0.00 207.52 AP 00009735 10/31/2019 SIEMENS MOBILITY INC 29,818.60 0.00 29,818.60 AP 00009736 10/31/2019 SUNRISE FORD 53.53 0.00 53.53 AP 00009737 10/31/2019 THOMPSON PLUMBING SUPPLY INC 289.76 0.00 289.76 AP 00009738 11/06/2019 ALL CITY MANAGEMENT SERVICES INC 20,615.23 0.00 20,615.23 AP 00009739 11/06/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 21,571.11 0.00 21,571.11 AP 00009740 11/06/2019 EXELON GENERATION CO LLC 269,698.05 0.00 269,698.05 AP 00009741 11/06/2019 MICHAEL BAKER INTERNATIONAL INC 23,219.00 0.00 23,219.00 AP 00009742 11/06/2019 MICHAEL, L. DENNIS 60.20 0.00 60.20 AP 00009743 11/06/2019 RCCEA 1,781.50 0.00 1,781.50 AP 00009744 11/06/2019 RCPFA 11,562.46 0.00 11,562.46 AP 00009745 11/07/2019 ABC LOCKSMITHS 878.00 463.33 1,341.33 *** AP 00009746 11/07/2019 AIRGAS USA LLC 223.49 0.00 223.49 AP 00009747 11/07/2019 BEST BEST & KRIEGER LLP 1,852.50 0.00 1,852.50 AP 00009748 11/07/2019 BLR 560.31 0.00 560.31 AP 00009749 11/07/2019 CARQUEST AUTO PARTS 965.18 0.00 965.18 AP 00009750 11/07/2019 DUNN EDWARDS CORPORATION 629.19 0.00 629.19 AP 00009751 11/07/2019 OFFICE DEPOT 3,640.98 480.61 4,121.59 *** AP 00009752 11/07/2019 SAFETY KLEEN SYSTEMS INC 377.13 420.22 797.35 *** AP 00009753 11/07/2019 SITEONE LANDSCAPE SUPPLY LLC 7,589.57 433.26 8,022.83 *** AP 00009754 11/07/2019 SUNRISE FORD 248.65 0.00 248.65 AP 00405190 10/30/2019 A.Y. NURSERY INC. 3,092.43 0.00 3,092.43 AP 00405191 10/30/2019 ABLE BUILDING MAINTENANCE 4,292.95 0.00 4,292.95 AP 00405192 10/30/2019 ACTION AWARDS INC 97.20 0.00 97.20 AP 00405193 10/30/2019 ADAMSON INDUSTRIES 1,727.26 0.00 1,727.26 AP 00405194 10/30/2019 ADAPT CONSULTING INC 0.00 1,475.88 1,475.88 AP 00405195 10/30/2019 ADVANCED CHEMICAL TRANSPORT 1,280.00 0.00 1,280.00 AP 00405196 10/30/2019 ALLIANT INSURANCE SERVICES INC 9,813.00 0.00 9,813.00 AP 00405197 10/30/2019 ALPHAGRAPHICS 201.36 0.00 201.36 AP 00405198 10/30/2019 ALS ASSOCIATION, THE 225.00 0.00 225.00 AP 00405199 10/30/2019 ANIXTER INC 14,546.25 0.00 14,546.25 AP 00405200 10/30/2019 ARCHITERRA DESIGN GROUP 28,296.25 0.00 28,296.25 AP 00405201 10/30/2019 ARROW TRAILER SUPPLIES INC 70.04 0.00 70.04 AP 00405202 10/30/2019 ASSI SECURITY 105.00 0.00 105.00 AP 00405203 10/30/2019 ATKINSON-BAKER INC 299.70 0.00 299.70 AP 00405204 10/30/2019 BAKER & TAYLOR LLC 373.03 0.00 373.03 AP 00405205 10/30/2019 BRIGHTVIEW LANDSCAPE SERVICES INC 16,797.50 0.00 16,797.50 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 12 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405206 10/30/2019 C V W D 1,708.90 0.00 1,708.90 AP 00405207 10/30/2019 C V W D 1,343.82 0.00 1,343.82 AP 00405213 10/30/2019 C V W D 96,473.30 199.60 96,672.90 *** AP 00405214 10/30/2019 CAL -COUNTIES FIRE PROTECTION CO 3,405.39 0.00 3,405.39 AP 00405215 10/30/2019 CALIFORNIA BUILDING STANDARDS COMMISSION 1,525.50 0.00 1,525.50 AP 00405216 10/30/2019 CALIFORNIA DIVISION OF THE STATE ARCHITECT 1,198.80 0.00 1,198.80 AP 00405217 10/30/2019 CALIFORNIA GANG TASK FORCE 640.00 0.00 640.00 AP 00405218 10/30/2019 CARDEN ARBOR VIEW SCHOOL INC 863.00 0.00 863.00 AP 00405219 10/30/2019 CASTILLO, FRANCISCO 468.00 0.00 468.00 AP 00405220 10/30/2019 CCS ORANGE COUNTY JANITORIAL INC 64,263.08 0.00 64,263.08 AP 00405221 10/30/2019 CHANGELAB SOLUTIONS 10,680.00 0.00 10,680.00 AP 00405222 10/30/2019 CHARTER COMMUNICATIONS 8,039.76 6,365.18 14,404.94 *** AP 00405223 10/30/2019 CHAVEZ, VANESSA MACIAS 49.87 0.00 49.87 AP 00405224 10/30/2019 CINTAS CORPORATION #150 1,241.54 31.94 1,273.48 *** AP 00405225 10/30/2019 CLASSE PARTY RENTALS 0.00 910.15 910.15 AP 00405226 10/30/2019 CUCAMONGA VALLEY WATER DISTRICT 531.00 0.00 531.00 AP 00405227 10/30/2019 CUMMINS SALES AND SERVICE 0.00 892.96 892.96 AP 00405228 10/30/2019 D & K CONCRETE COMPANY 1,435.13 0.00 1,435.13 AP 00405229 10/30/2019 D M CONTRACTING INC 84,081.41 0.00 84,081.41 AP 00405230 10/30/2019 DAISY IT 679.73 0.00 679.73 AP 00405231 10/30/2019 DATA TICKET INC 5,445.07 0.00 5,445.07 AP 00405232 10/30/2019 DEPARTMENT OF JUSTICE 49.00 0.00 49.00 AP 00405233 10/30/2019 DEPARTMENT OF JUSTICE 1,774.00 0.00 1,774.00 AP 00405234 10/30/2019 DEPARTMENT OF TRANSPORTATION 11,796.11 0.00 11,796.11 AP 00405235 10/30/2019 DINOTO, LISA 600.00 0.00 600.00 AP 00405236 10/30/2019 DLIMAGING 177.22 0.00 177.22 AP 00405237 10/30/2019 E POLY STAR INC 1,244.51 0.00 1,244.51 AP 00405238 10/30/2019 E S KLUFT & COMPANY INC 29.93 0.00 29.93 AP 00405239 10/30/2019 ECOHERO SHOW LLC, THE 921.46 0.00 921.46 AP 00405240 10/30/2019 ELECNOR BELCO ELECTRIC INC 159,948.02 0.00 159,948.02 AP 00405241 10/30/2019 ESPINOZA, ALBERT 554.26 0.00 554.26 AP 00405242 10/30/2019 EXECUTIVE AUTO DETAIL 0.00 300.00 300.00 AP 00405243 10/30/2019 EXPRESS BRAKE SUPPLY 130.70 0.00 130.70 AP 00405244 10/30/2019 FACTORY MOTOR PARTS 0.00 53.86 53.86 AP 00405245 10/30/2019 FEHRAND PEERS 9,155.00 0.00 9,155.00 AP 00405246 10/30/2019 FELICIANO, GASPAR ANTHONY 324.00 0.00 324.00 AP 00405247 10/30/2019 FIRE SMART PROMOTIONS 0.00 1,481.57 1,481.57 AP 00405248 10/30/2019 FLAG SYSTEMS INC. 917.87 0.00 917.87 AP 00405249 10/30/2019 FORD OF UPLAND INC 9,794.46 0.00 9,794.46 AP 00405250 10/30/2019 FREYRE, SOPHIA 79.84 0.00 79.84 AP 00405251 10/30/2019 GEOGRAPHICS 2,808.00 0.00 2,808.00 AP 00405252 10/30/2019 GEORGE HILLS COMPANY 953.12 0.00 953.12 AP 00405253 10/30/2019 GLADWELL GOVERNMENTAL SERVICES 960.00 0.00 960.00 AP 00405254 10/30/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00405255 10/30/2019 GRAINGER 1,231.48 36.42 1,267.90 *** AP 00405256 10/30/2019 GRAPHICS FACTORY PRINTING INC. 301.16 0.00 301.16 AP 00405257 10/30/2019 GRAYBAR ELECTRIC CO 334.71 0.00 334.71 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 13 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405258 10/30/2019 HAAKER EQUIPMENT CO 407.77 0.00 407.77 AP 00405259 10/30/2019 HI WAY SAFETY INC 221.97 0.00 221.97 AP 00405260 10/30/2019 HLP INC 8,275.20 0.00 8,275.20 AP 00405261 10/30/2019 HOME DEPOT CREDIT SERVICES 622.64 0.00 622.64 AP 00405262 10/30/2019 HOMECOMING V AT TERRA VISTA LLC 7.46 0.00 7.46 AP 00405263 10/30/2019 HOMECOMING V AT TERRA VISTA LLC 38.16 0.00 38.16 AP 00405264 10/30/2019 HP COMMUNICATIONS INC 10,224.00 0.00 10,224.00 AP 00405265 10/30/2019 ICMA 1,384.00 0.00 1,384.00 AP 00405266 10/30/2019 IE WINDOW REPAIR 1,060.00 0.00 1,060.00 AP 00405267 10/30/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00405268 10/30/2019 INLAND OVERHEAD DOOR COMPANY 965.00 0.00 965.00 AP 00405269 10/30/2019 INTERSTATE BATTERIES 143.49 0.00 143.49 AP 00405270 10/30/2019 INYO NETWORKS 6,594.04 0.00 6,594.04 AP 00405271 10/30/2019 ITRON INC 56,837.36 0.00 56,837.36 AP 00405272 10/30/2019 JAX DONUTS 275.00 0.00 275.00 AP 00405273 10/30/2019 KAISER FOUNDATION HEALTH PLAN INC 212,357.69 0.00 212,357.69 AP 00405274 10/30/2019 KRIEGER, ED 300.00 0.00 300.00 AP 00405275 10/30/2019 LIEBERT CASSIDY WHITMORE 35.00 0.00 35.00 AP 00405276 10/30/2019 LIFETIME INDUSTRIES INC 279.96 0.00 279.96 AP 00405277 10/30/2019 LLAMAS, CHRISTINA 416.80 0.00 416.80 AP 00405278 10/30/2019 LOZANO SMITH LLP 13,091.64 0.00 13,091.64 AP 00405279 10/30/2019 LU'S LIGHTHOUSE INC 49.26 0.00 49.26 AP 00405280 10/30/2019 MADRID, CHERYL 250.00 0.00 250.00 AP 00405281 10/30/2019 MAGELLAN ADVISORS LLC 9,660.00 0.00 9,660.00 AP 00405282 10/30/2019 MANCELL, ROBYN 500.00 0.00 500.00 AP 00405283 10/30/2019 MG PETROLEUM INC 665.00 0.00 665.00 AP 00405284 10/30/2019 MIJAC ALARM COMPANY 31,291.00 186.00 31,477.00 *** AP 00405285 10/30/2019 MONTGOMERY HARDWARE CO 915.60 0.00 915.60 AP 00405286 10/30/2019 MUNOZ, LUIS 64.96 0.00 64.96 AP 00405287 10/30/2019 MUSICLAND 840.00 0.00 840.00 AP 00405288 10/30/2019 NAPA AUTO PARTS 0.00 338.61 338.61 AP 00405289 10/30/2019 NATIONAL DATA & SURVEYING SERVICES 350.00 0.00 350.00 AP 00405290 10/30/2019 NATIONAL SENIOR LEAGUE LLC 150.00 0.00 150.00 AP 00405291 10/30/2019 NEW IMAGE COMMERCIAL FLOORING 54,213.28 0.00 54,213.28 AP 00405292 10/30/2019 NEXTECH SYSTEMS INC 9,624.23 0.00 9,624.23 AP 00405293 10/30/2019 NIELSEN, EMILY 12.73 0.00 12.73 AP 00405294 10/30/2019 ONTARIO WINNELSON CO 523.69 0.00 523.69 AP 00405295 10/30/2019 ONWARD ENGINEERING 20,875.00 0.00 20,875.00 AP 00405296 10/30/2019 ONYX PAVING COMPANY INC 48,881.37 0.00 48,881.37 AP 00405297 10/30/2019 ORKIN PEST CONTROL 886.42 234.41 1,120.83 *** AP 00405298 10/30/2019 ORTEGA, MONICK 350.00 0.00 350.00 AP 00405299 10/30/2019 PACIFIC UTILITY INSTALLATION INC 11,082.50 0.00 11,082.50 AP 00405300 10/30/2019 PACIFIC WESTERN BANK 2,288.85 5,340.65 7,629.50 *** AP 00405301 10/30/2019 PARS 3,500.00 0.00 3,500.00 AP 00405302 10/30/2019 PARSAC 5,194.74 0.00 5,194.74 AP 00405303 10/30/2019 PEP BOYS 31.19 0.00 31.19 AP 00405304 10/30/2019 PETES ROAD SERVICE INC 941.80 0.00 941.80 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405305 10/30/2019 PINEAULT, GABRIELA 600.00 0.00 600.00 AP 00405306 10/30/2019 POSTAL PERFECT 270.00 0.00 270.00 AP 00405307 10/30/2019 PRECISION GYMNASTICS 15.00 0.00 15.00 AP 00405308 10/30/2019 R AND R AUTOMOTIVE 1,119.95 0.00 1,119.95 AP 00405309 10/30/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00405310 10/30/2019 RANCHO SMOG CENTER 225.00 0.00 225.00 AP 00405311 10/30/2019 RC CONSTRUCTION SERVICES INC 43,488.13 101,472.31 144,960.44 *** AP 00405312 10/30/2019 REGIONAL PARK DISTRICT 330.00 0.00 330.00 AP 00405313 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 900.00 0.00 900.00 AP 00405314 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405315 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405316 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405317 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405318 10/30/2019 RIGHT OF WAY INC 2,044.50 0.00 2,044.50 AP 00405319 10/30/2019 RODRIGUEZ, EUGENIO 228.23 0.00 228.23 AP 00405320 10/30/2019 ROTO ROOTER 875.00 0.00 875.00 AP 00405321 10/30/2019 SAN BERNARDINO CO AUDITOR CONT 9,680.00 0.00 9,680.00 AP 00405322 10/30/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 2,701.25 0.00 2,701.25 AP 00405323 10/30/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 36,460.93 0.00 36,460.93 AP 00405324 10/30/2019 SATER ELECTRIC 209.60 0.00 209.60 AP 00405325 10/30/2019 SERVIN, YASMIN 26.00 0.00 26.00 AP 00405326 10/30/2019 SHRED PROS 118.00 0.00 118.00 AP 00405327 10/30/2019 SIDDIQUI, IMRAN 85.60 0.00 85.60 AP 00405330 10/30/2019 SOCAL OFFICE TECHNOLOGIES 64,743.74 8,986.35 73,730.09 *** AP 00405331 10/30/2019 SONSRAY MACHINERY LLC 293.19 0.00 293.19 AP 00405337 10/30/2019 SOUTHERN CALIFORNIA EDISON 7,408.48 0.00 7,408.48 AP 00405338 10/30/2019 SOUTHERN CALIFORNIA EDISON 2,912.73 0.00 2,912.73 AP 00405339 10/30/2019 SOUTHERN CALIFORNIA EDISON 2,563.64 0.00 2,563.64 AP 00405340 10/30/2019 STEPPING THRU ACCESSIBILITY 16,007.25 0.00 16,007.25 AP 00405341 10/30/2019 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00405342 10/30/2019 STOTZ EQUIPMENT 429.57 0.00 429.57 AP 00405343 10/30/2019 SWEETLAND, DEBBIE 407.04 0.00 407.04 AP 00405344 10/30/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 1,275.00 1,275.00 AP 00405345 10/30/2019 THOMPSON, JOHN 205.00 0.00 205.00 AP 00405346 10/30/2019 TINT CITY WINDOW TINTING 70.00 0.00 70.00 AP 00405347 10/30/2019 TIREHUB LLC 4,816.92 0.00 4,816.92 AP 00405348 10/30/2019 TOMCO RETAIL CONSTRUCTION, INC. 10,000.00 0.00 10,000.00 AP 00405349 10/30/2019 TORRES, MIRIAM 125.00 0.00 125.00 AP 00405350 10/30/2019 U S LEGAL SUPPORT INC 326.02 0.00 326.02 AP 00405351 10/30/2019 ULINE 568.92 0.00 568.92 AP 00405352 10/30/2019 UNITED SITE SERVICES OF CA INC 1,850.91 0.00 1,850.91 AP 00405353 10/30/2019 UNIVERSAL FLEET SUPPLY 0.00 55.59 55.59 AP 00405354 10/30/2019 UPS 59.43 0.00 59.43 AP 00405355 10/30/2019 VERIZON WIRELESS - LA 417.83 0.00 417.83 AP 00405356 10/30/2019 VERIZON WIRELESS - LA 0.00 5,117.32 5,117.32 AP 00405357 10/30/2019 VICTOR MEDICAL COMPANY 5,441.82 0.00 5,441.82 AP 00405358 10/30/2019 VITUG, GIL 10.00 0.00 10.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 15 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00405359 10/30/2019 VIVINT SOLAR DEVELOPER LLC 175.50 0.00 175.50 AP 00405360 10/30/2019 WAXIE SANITARY SUPPLY 6,485.59 0.00 6,485.59 AP 00405361 10/30/2019 WYATT GROUP, THE 1,200.00 0.00 1,200.00 AP 00405362 10/30/2019 YORK INSURANCE SERVICES GROUP INC 0.00 21,648.75 21,648.75 AP 00405363 11/06/2019 A'JONTUE, ROSE ANN 432.00 0.00 432.00 AP 00405364 11/06/2019 A -Z GOLF CART SPECIALISTS INC 1,162.01 0.00 1,162.01 AP 00405365 11/06/2019 ABLE BUILDING MAINTENANCE 3,464.00 0.00 3,464.00 AP 00405366 11/06/2019 ABM BUSINESS MACHINES INC 299.50 0.00 299.50 AP 00405367 11/06/2019 ACEY DECY EQUIPMENT INC. 82.53 0.00 82.53 AP 00405368 11/06/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00405369 11/06/2019 AFLAC GROUP INSURANCE 6,945.96 0.00 6,945.96 AP 00405370 11/06/2019 AGILITY FUEL SOLUTIONS 1,876.00 0.00 1,876.00 AP 00405371 11/06/2019 ALCORN, RICHARD 20.00 0.00 20.00 AP 00405372 11/06/2019 AMERICAN PLANNING ASSOCIATION 788.00 0.00 788.00 AP 00405373 11/06/2019 AMERICAN SOCIETY OF SAFETY PROFESSIONALS 230.00 0.00 230.00 AP 00405374 11/06/2019 AMERON POLE PRODUCTS LLC 47,906.03 0.00 47,906.03 AP 00405375 11/06/2019 ARROW TRAILER SUPPLIES INC 280.80 0.00 280.80 AP 00405376 11/06/2019 AUTOLIFT SERVICES INC 524.52 0.00 524.52 AP 00405377 11/06/2019 AVAST ENTERTAINMENT 425.00 0.00 425.00 AP 00405378 11/06/2019 BERNELL HYDRAULICS INC 493.53 0.00 493.53 AP 00405379 11/06/2019 BIRD, NICHOLAS 420.00 0.00 420.00 AP 00405380 11/06/2019 BISHOP COMPANY 575.06 0.00 575.06 AP 00405381 11/06/2019 BRAUN BLAISING SMITH WYNNE P.C. 454.90 0.00 454.90 AP 00405382 11/06/2019 BRIGHTVIEW LANDSCAPE SERVICES INC 62,821.97 0.00 62,821.97 AP 00405383 11/06/2019 BW PRINTWORKS 0.00 336.84 336.84 AP 00405384 11/06/2019 C V W D 356.17 0.00 356.17 AP 00405389 11/06/2019 C V W D 78,541.01 318.45 78,859.46 *** AP 00405390 11/06/2019 CALIFORNIA MUNICIPAL UTILITIES ASSOC 12,826.10 0.00 12,826.10 AP 00405391 11/06/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00405392 11/06/2019 CALIFORNIA, STATE OF 185.93 0.00 185.93 AP 00405393 11/06/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00405394 11/06/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00405395 11/06/2019 CCS ORANGE COUNTY JANITORIAL INC 2,048.97 0.00 2,048.97 AP 00405396 11/06/2019 CHINO MOWER AND ENGINE SERVICE 629.76 0.00 629.76 AP 00405397 11/06/2019 CHRISTIAN HAPPENINGS ACQUISITIONS 200.00 0.00 200.00 AP 00405398 11/06/2019 CINTAS CORPORATION #150 3,418.18 0.00 3,418.18 AP 00405399 11/06/2019 CITY CLERKS ASSOCIATION OF CALIFORNIA 200.00 0.00 200.00 AP 00405400 11/06/2019 CLEMENT COMMUNICATIONS INC 240.90 0.00 240.90 AP 00405401 11/06/2019 CMRTA 90.00 0.00 90.00 AP 00405402 11/06/2019 CONSOLIDATED ELECTRICAL DISTR INC 2,047.46 0.00 2,047.46 AP 00405403 11/06/2019 CONVERGEONE INC 23,147.50 0.00 23,147.50 AP 00405404 11/06/2019 CREATIVE BRAIN LEARNING 1,363.20 0.00 1,363.20 AP 00405405 11/06/2019 CUCAMONGA VALLEY WATER DISTRICT 5,248.02 0.00 5,248.02 AP 00405406 11/06/2019 CUCAMONGA VALLEY WATER DISTRICT 70.00 0.00 70.00 AP 00405407 11/06/2019 DELL MARKETING LP 12,482.13 0.00 12,482.13 AP 00405408 11/06/2019 DESER, ABIGAIL 1,433.00 0.00 1,433.00 AP 00405409 11/06/2019 DIRECTV 176.24 0.00 176.24 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 16 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405410 11/06/2019 DOG WASTE DEPOT 1,993.73 0.00 1,993.73 AP 00405411 11/06/2019 DP SOLUTIONS INC 525.00 0.00 525.00 AP 00405412 11/06/2019 DUKE PLUMBING INC 1,000.00 0.00 1,000.00 AP 00405413 11/06/2019 DURAN, MIRIAN 250.00 0.00 250.00 AP 00405414 11/06/2019 EXPRESS BRAKE SUPPLY 464.05 0.00 464.05 AP 00405415 11/06/2019 FORTIN LAW GROUP 4,175.70 0.00 4,175.70 AP 00405416 11/06/2019 FORTUNE FENCING 210.00 0.00 210.00 AP 00405418 11/06/2019 FRONTIER COMM 3,094.77 1,124.09 4,218.86 *** AP 00405419 11/06/2019 FRONTIER COMM 3,385.20 0.00 3,385.20 AP 00405420 11/06/2019 G AND M BUSINESS INTERIORS 0.00 7,272.48 7,272.48 AP 00405421 11/06/2019 GABEL & SCHUBERT INC 208.50 0.00 208.50 AP 00405422 11/06/2019 GLADWELL GOVERNMENTAL SERVICES 1,920.00 0.00 1,920.00 AP 00405423 11/06/2019 GRAINGER 1,230.43 0.00 1,230.43 AP 00405424 11/06/2019 GRAPHICS FACTORY PRINTING INC. 398.68 0.00 398.68 AP 00405425 11/06/2019 GRAYBAR ELECTRIC CO 1,462.36 0.00 1,462.36 AP 00405426 11/06/2019 GUERRA, SUZETTE 250.00 0.00 250.00 AP 00405427 11/06/2019 HAAKER EQUIPMENT CO 664.65 0.00 664.65 AP 00405428 11/06/2019 HAULAWAY STORAGE CONTAINERS INC. 250.00 0.00 250.00 AP 00405429 11/06/2019 HERITAGE EDUCATION GROUP 866.00 0.00 866.00 AP 00405430 11/06/2019 HERNANDEZ, DANIEL 28.00 0.00 28.00 AP 00405431 11/06/2019 HOYT LUMBER CO., SM 0.00 17.44 17.44 AP 00405432 11/06/2019 IATSE NATIONAL BENEFITS FUNDS 312.00 0.00 312.00 AP 00405433 11/06/2019 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62 AP 00405434 11/06/2019 INGRAM MICRO INC 42,487.54 0.00 42,487.54 AP 00405435 11/06/2019 INK SLINGER SCREEN PRINTING & EMBROIDERY 1,488.35 0.00 1,488.35 AP 00405436 11/06/2019 INLAND OVERHEAD DOOR COMPANY 425.25 0.00 425.25 AP 00405437 11/06/2019 INLAND VALLEY DANCE ACADEMY 1,869.00 0.00 1,869.00 AP 00405438 11/06/2019 KIMLEY HORN AND ASSOCIATES INC 16,760.00 0.00 16,760.00 AP 00405439 11/06/2019 KIZH NATION RESOURCES MANAGEMENT 0.00 9,678.75 9,678.75 AP 00405440 11/06/2019 LANCE SOLL AND LUNGHARD 40,575.00 4,250.00 44,825.00 *** AP 00405441 11/06/2019 LIEBERT CASSIDY WHITMORE 4,481.50 0.00 4,481.50 AP 00405442 11/06/2019 LINNELL, SHERRY 866.00 0.00 866.00 AP 00405443 11/06/2019 LITTLE, MARC 360.00 0.00 360.00 AP 00405444 11/06/2019 LOS ANGELES TRUCK CENTERS LLC 337.82 0.00 337.82 AP 00405445 11/06/2019 LOZANO SMITH LLP 1,475.00 0.00 1,475.00 AP 00405446 11/06/2019 MAGIC JUMP RENTALS 388.00 0.00 388.00 AP 00405447 11/06/2019 MARIPOSA LANDSCAPES INC 22,255.17 0.00 22,255.17 AP 00405448 11/06/2019 MAXIMUM PROTECTION SERVICES 73.00 0.00 73.00 AP 00405449 11/06/2019 MCI 69.36 0.00 69.36 AP 00405450 11/06/2019 MCMASTER CARR SUPPLY COMPANY 113.37 0.00 113.37 AP 00405451 11/06/2019 MUSIC STAR 288.00 0.00 288.00 AP 00405452 11/06/2019 MUTUAL PROPANE 0.00 1,563.77 1,563.77 AP 00405453 11/06/2019 NAPA AUTO PARTS 0.00 11.77 11.77 AP 00405454 11/06/2019 NEIUBER, ROBERT 16.57 0.00 16.57 AP 00405455 11/06/2019 NEOPOST USA INC 540.46 0.00 540.46 AP 00405456 11/06/2019 ONTARIO WINNELSON CO 85.66 0.00 85.66 AP 00405457 11/06/2019 ORANGE LINE OIL COMPANY 1,452.61 0.00 1,452.61 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 17 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405458 11/06/2019 ORKIN PEST CONTROL 185.00 0.00 185.00 AP 00405459 11/06/2019 PARRON-HALL CORPORATION 0.00 862.01 862.01 AP 00405460 11/06/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00405461 11/06/2019 PROGRESSIVE BUSINESS PUBLICATIONS SPECIALTIES 1,080.00 0.00 1,080.00 AP 00405462 11/06/2019 PRUITT, SHALEEN 72.00 0.00 72.00 AP 00405463 11/06/2019 RADIUS GLOBAL SOLUTIONS 558.44 0.00 558.44 AP 00405464 11/06/2019 REFRIGERATION SUPPLIES DISTRIBUTOR 535.31 0.00 535.31 AP 00405465 11/06/2019 RIOS, KATHLEEN 250.00 0.00 250.00 AP 00405466 11/06/2019 SAFE SOFTWARE INC 6,986.00 0.00 6,986.00 AP 00405467 11/06/2019 SAN BERNARDINO COUNTY REGISTRAR OF VOTERS 52.88 0.00 52.88 AP 00405468 11/06/2019 SAN BERNARDINO CTY 18,513.29 0.00 18,513.29 AP 00405469 11/06/2019 SAN BERNARDINO LAFCO 18,088.00 0.00 18,088.00 AP 00405470 11/06/2019 SBPEA 2,532.74 0.00 2,532.74 AP 00405471 11/06/2019 SC FUELS 30,493.28 0.00 30,493.28 AP 00405472 11/06/2019 SEVOLD, AMANDA 270.00 0.00 270.00 AP 00405473 11/06/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 176.90 176.90 AP 00405474 11/06/2019 SHEAKLEY PENSION ADMINISTRATION 399.10 0.00 399.10 AP 00405475 11/06/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00405476 11/06/2019 SHERWIN WILLIAMS CO, THE 218.76 0.00 218.76 AP 00405477 11/06/2019 SHRED PROS 0.00 58.00 58.00 AP 00405478 11/06/2019 SIPHOMSAY, SID 26.25 0.00 26.25 AP 00405479 11/06/2019 SOUTH COAST AQMD 895.10 0.00 895.10 AP 00405482 11/06/2019 SOUTHERN CALIFORNIA EDISON 10,605.26 732.82 11,338.08 *** AP 00405483 11/06/2019 SOUTHERN CALIFORNIA EDISON 4,120.16 0.00 4,120.16 AP 00405484 11/06/2019 SOUTHERN CALIFORNIA EDISON 10,290.86 0.00 10,290.86 AP 00405485 11/06/2019 SOUTHERN CALIFORNIA EDISON 248.57 0.00 248.57 AP 00405486 11/06/2019 STANDARD INSURANCE COMPANY 3,477.00 0.00 3,477.00 AP 00405487 11/06/2019 SUN BADGE CO 0.00 617.71 617.71 AP 00405488 11/06/2019 SUPERION LLC 113,492.51 0.00 113,492.51 AP 00405489 11/06/2019 SUSAN JACKSON HARDEN INC. 6,700.00 0.00 6,700.00 AP 00405490 11/06/2019 SYSCO LOS ANGELES INC 982.46 0.00 982.46 AP 00405491 11/06/2019 T S R CONSTRUCTION & INSPECTION 22,569.45 0.00 22,569.45 AP 00405492 11/06/2019 TAMERICA PRODUCTS 1,351.10 0.00 1,351.10 AP 00405493 11/06/2019 TIREHUB LLC 1,816.53 0.00 1,816.53 AP 00405494 11/06/2019 U S LEGAL SUPPORT INC 845.87 0.00 845.87 AP 00405495 11/06/2019 U.S. BANK PARS ACCT #6746022500 20,536.04 0.00 20,536.04 AP 00405496 11/06/2019 U.S. BANK PARS ACCT #6746022500 1,234.72 0.00 1,234.72 AP 00405497 11/06/2019 UNITED PACIFIC SERVICES INC 49,030.00 0.00 49,030.00 AP 00405498 11/06/2019 UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS 234.00 0.00 234.00 AP 00405499 11/06/2019 UNITED WAY 60.00 0.00 60.00 AP 00405500 11/06/2019 UPS 92.77 0.00 92.77 AP 00405501 11/06/2019 US POST OFFICE 11,000.00 0.00 11,000.00 AP 00405502 11/06/2019 VENEKLASEN ASSOCIATES INC 0.00 3,000.00 3,000.00 AP 00405503 11/06/2019 VERIZON WIRELESS - LA 102.74 0.00 102.74 AP 00405504 11/06/2019 VISION COMMUNICATIONS CO 1,102.62 0.00 1,102.62 AP 00405505 11/06/2019 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00405506 11/06/2019 VULCAN MATERIALS COMPANY 6,334.02 0.00 6,334.02 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 18 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405507 11/06/2019 WAXIE SANITARY SUPPLY 2,740.22 0.00 2,740.22 AP 00405508 11/06/2019 WEST COAST SAND AND GRAVEL INC 1,114.60 0.00 1,114.60 AP 00405509 11/06/2019 WESTLAND GROUP INC 4,340.00 0.00 4,340.00 AP 00405510 11/06/2019 WHITE HOUSE PHOTO INC 700.00 0.00 700.00 AP 00405511 11/06/2019 WHITTIER FERTILIZER 754.26 0.00 754.26 AP 00405512 11/06/2019 YEH, PEI CHEN 58.00 0.00 58.00 Total City: $2,736,212.53 Total Fire: $191,644.97 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 19 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2019 to September 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 9/3 WIRE PAYMENT - RCMU CAISO 3,743.45 3,743.45 9/4 Bank Fee 72.00 - 72.00 9/4 U.S. BANK - Purchasing Card Payment 34,652.24 8,013.05 42,665.29 9/4 U.S. BANK - Corporate Card Payment 52,281.95 22,138.23 74,420.18 9/4 U.S. BANK - Costco Card Payment 67.89 413.83 481.72 9/5 Workers Comp - City Account Transfer 3,500.15 - 3,500.15 9/5 Workers Comp - Fire Account Transfer - 5,126.08 5,126.08 9/6 Workers Comp - City Account Transfer 597.12 - 597.12 9/6 Workers Comp - Fire Account Transfer - 223.66 223.66 9/9 WIRE PAYMENT - RCMU CAISO 4,254.13 - 4,254.13 9/9 Workers Comp - City Account Transfer 431.53 - 431.53 9/9 Workers Comp - Fire Account Transfer - 297.60 297.60 9/10 Workers Comp - City Account Transfer 10,796.67 - 10,796.67 9/10 Workers Comp - Fire Account Transfer - 2,594.09 2,594.09 9/11 STATE DISBURSEMENT UNIT - Child Support Payments 1,841.00 - 1,841.00 9/11 Workers Comp - Fire Account Transfer - 539.88 539.88 9/12 CALPERS - Fire - Retirement Account Deposit 2,575.50 2,575.50 9/12 CALPERS - Fire - Retirement Account Deposit 3,905.72 3,905.72 9/12 CALPERS - Fire - Retirement Account Deposit 4,387.83 4,387.83 9/12 CALPERS - Fire - Retirement Account Deposit 9,099.15 9,099.15 9/12 CALPERS - Fire - Retirement Account Deposit 13,135.95 13,135.95 9/12 CALPERS - Fire - Retirement Account Deposit 115,613.49 115,613.49 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 5,398.92 5,398.92 9/12 Workers Comp - Fire Account Transfer - 774.41 774.41 9/13 Workers Comp - City Account Transfer 110.19 - 110.19 9/16 Workers Comp - City Account Transfer 12.00 - 12.00 9/16 Workers Comp - Fire Account Transfer - 12.00 12.00 9/17 CALPERS - City - Retirement Account Deposit 61,170.52 - 61,170.52 9/17 CALPERS - City - Retirement Account Deposit 119,699.63 119,699.63 9/17 WIRE PAYMENT - RCMU CAISO 128,987.64 128,987.64 9/18 Workers Comp - City Account Transfer 9,137.45 - 9,137.45 9/18 Workers Comp - Fire Account Transfer - 24,413.01 24,413.01 9/19 Workers Comp - Fire Account Transfer - 110.19 110.19 9/20 Workers Comp - City Account Transfer 1,084.89 - 1,084.89 9/20 Workers Comp - Fire Account Transfer - 597.05 597.05 9/23 WIRE PAYMENT - RCMU CAISO 32,273.07 - 32,273.07 9/23 Workers Comp - City Account Transfer 927.03 - 927.03 9/23 Workers Comp - Fire Account Transfer - 716.19 716.19 9/24 Workers Comp - City Account Transfer 1,356.96 - 1,356.96 9/24 Workers Comp - Fire Account Transfer - 75.00 75.00 9/25 STATE DISBURSEMENT UNIT - Child Support Payments - 5,209.84 5,209.84 9/25 STATE DISBURSEMENT UNIT - Child Support Payments 1,961.75 - 1,961.75 9/25 Workers Comp - City Account Transfer 3,424.00 - 3,424.00 9/25 Workers Comp - Fire Account Transfer - 1,642.79 1,642.79 9/26 CALPERS - Fire - Retirement Account Deposit 134,611.63 134,611.63 9/26 CALPERS - Fire - Retirement Account Deposit 2,228.64 2,228.64 9/26 CALPERS - Fire - Retirement Account Deposit 3,424.94 3,424.94 9/26 CALPERS - Fire - Retirement Account Deposit 4,122.03 4,122.03 9/26 CALPERS - Fire - Retirement Account Deposit 4,595.15 4,595.15 9/26 CALPERS - Fire - Retirement Account Deposit 9,098.93 9,098.93 9/26 CALPERS - Fire - Retirement Account Deposit 12,583.06 12,583.06 9/26 CALPERS - Fire - Retirement Account Deposit 14,678.65 14,678.65 9/26 CALPERS - Fire - Retirement Account Deposit - 115,470.20 115,470.20 9/26 Workers Comp - City Account Transfer 437.97 - 437.97 9/26 Workers Comp - Fire Account Transfer - 5,168.37 5,168.37 9/27 CALPERS - City - Retirement Account Deposit 58,989.42 - 58,989.42 9/27 CALPERS - City - Retirement Account Deposit 119,280.62 119,280.62 9/27 Workers Comp - City Account Transfer 12.71 - 12.71 9/30 Workers Comp - Fire Account Transfer - 1,160.00 1,160.00 TOTAL CITY 651,103.98 TOTAL FIRE 534,155.06 1 Page 20 DATE DESCRIPTION CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2019 to September 30, 2019 CITY FIRE AMOUNT GRAND TOTAL 1,185, 259.04 Page 21 DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $465.67 DATED OCTOBER 29, 2019 THROUGH NOVEMBER 11, 2019. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 22 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405328 10/30/2019 SO CALIF GAS COMPANY 7,059.79 465.67 7,525.46 *** AP 00405329 10/30/2019 SO CALIF GAS COMPANY 1,338.16 0.00 1,338.16 Total City: $8,397.95 Total Fire: $465.67 Grand Total: S8,863TZ Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:17:58 Page 23 DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Tamara L. Layne, Finance Director Sandra G. Ramirez, Department Manager SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF SEPTEMBER 30, 2019. RECOMMENDATION: Staff recommends that the President and Members of the Board of Directors receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of September 30, 2019. BACKGROUND: The attached investment schedule as of September 30, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on February 20, 2019. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary September 30, 2019 Page 24 C Q �O W U 7 U 0 L Q ,F W O U 0 0 0 0 N N O a Y > tl0 tNU N tV C r ^ cc r G pIEN C y O LL 0 C CO)M v/ V BE 0.00 a ° .o d �0vCL i%aaca W> ci a 0 0 0 0 N N o tl0 tNU N tV C r ^ C y LL Q CO fo r` Cl) _^ O E '2� j e 0 c 0 ,y r.- w m N m to to t>o a �S t00 V1 C N N a r U 0 O d L c~ d . M •- N V Ch y y th CAl • C w N O T N CL t0 N U E ,N to y N C O ° O E a0 o T to c0 f` CO CD N V G N P C'. N O O O y r m c N LL o n ton a; Of� N O N O 0 o V � a � a4 R s N -. l0 O C�D st T' O 010 C Q e � � A r b oOD_ y tC > y 0 0, 00 C FOTO A cr U C o o uoi M Cl) > N ul o to CO c � o ao w W O LL w R Z2 ^ I N 0 ao CL N O CL y to C_ •Z yLm � L y O! C C3 aa w C n o n o o C. 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W (NO M r -- 'O r O O V r CD M 0) N 00 W) W h (O W N 0i OD n Cl) CO O O 00 W Oi W r W W W W W O O W co W W W W W W O O W W W W a W W Of vi O O v G 0 W W v'0W O v k C 0 Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c o 0 0 0 0 0 0 0 0 0 0 3t O O O O O O O O O O O O O O O O O O o 0 0 0 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 iD O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O � O O O O O O O N r N N r r N N N N N N N (V N .- O O (O (O m n W W O (0 n• n• m f0 O n n• W O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N a o M (h w a m (+� O o o m o o n o OD w n o (n (i> o N 0 M N N r O N O N Q M Q M N C\ N O N M N N M 0 0 0 0 0 0 0 '- r O O a O O O O O O 0 r O a O a l (LLL d LL d LL O a:cr Ir Ix It w M Y Y Y Y Y Y Y Y 0 0 0 0 0 0 g Z Z Z Z Z Z Z Z Y Y Y Y z Q!9QQ9�.-C99zzzz000000 0 0 0 l Q 0 0 o n L C Q i 0 0 0 LL V' V' O O GD OD OD N N WO V' It M M r LL a0 W z JJJ J J J J J J J O O U Z OLL N N r Q Q U � m n Q O O O O O O O O O Oco Q ++ Z O O 0 0 Zz J J J J J J J J J J J J J J J J 9-j J z z J 9-j r W O O O O� O O O O O O O0 O O O O O O O O O A N O O O n O O O O O O O O O O O O O O O O O O r O O O O 00 w O O O O O O O O O O O O O O O O O A W 0 0 0 (O w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W N O O O r 0 O O O O O O O O O O O O O O O O O W O O 0 O 0 w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r O O O O W W O O O O O O O O O O O O O O O O O V O O O O a W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N r N N r N N N N N N N N N — r r r N N r M N NN O (0 3et a OD OD N V' N O O0 nM aD (0 O n. h •- O M (O O OD N N V' N OD M N O IT (A V: OD n N r- NO LO C-4 O O W 0) N (O Q V' M co W O 00 W M N 0) W r V O n r a N M O - 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W (NO M r -- 'O r O O V r CD M 0) N 00 W) W h (O W N 0i OD n Cl) CO O O 00 W Oi W r W W W W W O O W co W W W W W W O O W W W W a W W Of vi O O v G 0 W W v'0W O v k C 0 Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c o 0 0 0 0 0 0 0 0 0 0 3t O O O O O O O O O O O O O O O O O O o 0 0 0 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 iD O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q O O O O O O O O O O O O O O O � O O O O O O O N r N N r r N N N N N N N (V N .- O O (O (O m n W W O (0 n• n• m f0 O n n• W O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N a o M (h w a m (+� O o o m o o n o OD w n o (n (i> o N 0 M N N r O N O N Q M Q M N C\ N O N M N N M 0 0 0 0 0 0 0 '- r O O a O O O O O O 0 r O a O a l (LLL d LL d LL O a:cr Ir Ix It w M Y Y Y Y Y Y Y Y 0 0 0 0 0 0 g Z Z Z Z Z Z Z Z Y Y Y Y z Q!9QQ9�.-C99zzzz000000 H H a W Q LL N (0 (a 9) 0 0 0 0 0 0 0 O z Z z Z z z z z z z Q Q Q Q Q > ? m w -� W W W W W W W w Q Q Q Q Q Q Q O 68600000 JJJ J J J J J J J U U Z OLL w W w w W w w w w w JF JF JF JF g g rrg g g g g g JF- Z m W Q Q U 0 Z Q O O O O O O O O O Oco Q ++ Z Q 0 0 Zz J J J J J J J J J J J J J J J J 9-j J z z J 9-j O ce O m O O U' e w Z m O O O O O O O O O O C 0 0 0 0 0 0 0 0 0 0 0 0 w w w ww w w w w w w w w w w w w w w w w w w J C LL LL LL LL LL LL LL LL LL w LL LL LL LL LL LL LL w LL LL LL LL LL S Y N H H a r:C H c m 2 C m ' p Li O (0 O 10 n V' a0 n W O N N M O M W n• n W w V• n t` 00 w M O W W O O 00 co W 0 0 (O n n• m W C o 0 ++ r Q 0 0 YJ 41 or 0r � 0 0r or r r o o r o 0 o o 0 0 0 0 co r r r r C S Y N 7 O t C W Q W ScM o Q W N N O CD W N N O'n N W CO N V' CD O r.- = M �C�arymi= j YQQ W 07 0 C 0 0 co m 7 41 V � g co D Er dl C d > N m = !c c O 0 C go > o 0 C � N a o d E � 0 LL.t. m� ooN IL to d no i C Q m 07 0 C 0 0 co ai m 0 40 n O O at N m 0 w Q n m W O Page 27 z 41 co N Q Z 2 J Z D J � N w s � •o w w 0 a c a w ti Cc c o a v o V o 7 Hr7 a. 'C 7 c m Q w = M f7co N co M � N LL H ai m 0 40 n O O at N m 0 w Q n m W O Page 27 m m IL IS C 0 O O O t- oo ;a r A E N O O cm O O N W m O m E9 m� rn rn 0 07 T N m M $ � 7 G a0 r Q � d O �' N N N H m m 7 � o� a o•,� �o m i V r Q c LL N CL � M 00 E m t+ CL d N O O O t- oo ;a r A E N O O cm O O N I* rn rn N N 00 00 NN O O N O N N zU. d U 0 2 U W m a O F- W Z O U U U _ Z` O E a o g Qi s g �. a Z W H N O N W W y N U A no C O LL LL p C O C C X Y3 O. C p LL C W C 7 O O O C m V O. o C-4 o 0)O C> 0 H Q oo •- C1 C O U) M C � V U 32 N .0 W CAD ai m U) �a v A J U d y Li I* 71] 1-� C O 4) . r rn O c m CL (D (D 0 v� o c� U co O M Co o 12 8cq C \ `NO�p' m p U O c C 0 U N CLL N o N N N a 71] 1-� C O 4) . r .� Q N IL 0 CL E M LL 0.0 O 0 C O W O E toa� CL m (L v z o ' m C oC Page 29 v N 0 r O ++ r 0 Q An N CLdo A= •� L u. 3 �.+ c2 d E O m m O CO 0 ..r OL va V 0 0 0 0 0 0 0 0 O O O O O OLO O O r rn } M co NN acLO v 0 (D o � o , M m � M N 0 m LO } N N N L r at � r � � N �O O t C p CO c GD � O O M � N c D 0 0 0 0 0 0 0 0 O O O O O OLO O O r tn O M co NN Page 30 DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: Lori E. Sassoon, Deputy City Manager/Administrative Services INITIATED BY: Tamara L. Layne, Finance Director Sandra G. Ramirez, Department Manager SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF OCTOBER 31, 2019. RECOMMENDATION: Staff recommends that the President and Members of the Board of Directors receive and file the attached current investment schedule for the Rancho Cucamonga Fire Protection District as of October 31, 2019. BACKGROUND: The attached investment schedule as of October 31, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the Rancho Cucamonga Fire Protection District's adopted Investment Policy as approved by the President and Members of the Board of Directors on February 20, 2019. ANALYSIS: The District's Treasurer is required to submit a quarterly investment report to the President and Members of the Board of Directors in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the District Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary October 31, 2019 Page 31 V H O E m 0 O Im N O FNM O IL .o c 0 C00 L va d 4 W R B S-5 o l Z.2 O O O CO in �p 0 O O N N N 1V o n A (n N 2 O 0 O A fV N O r c N OD MLn M j 0 P7 (n n co a OR m 't 0 � N O (n0 N O O r7 o m O o V' O o7 aO N N O a fh r o 0 o d N0 n 0 O Ln v n 0 u0 N c (O O 0 O O n0 U� O o 0 ro o O N O m 0 O O N0 n O O U) v n o � N 6 .- N M t0 A N w co 4 N a N to Page 32 waCD - Q o7 (o ri co c N LL ^ is O `m � Li Lo a M, C T O _ E c L c � d . th y tf C � • C 01 N O Q y ,d � y N C O N Z` to 7 ami c 11 = 0 O E Lemli O _ U 010 CL i d� >L c N c C > �L a H O C y co C_ w0a1 N = y y 'c > S1 a c -gad o c 1° O e'CL t �U � N � d N N N C ari 4a411 ^ N yyQ� W .Yo od� �- o o co cli Lw ~ m tl7 £ o C o C Q� L p o Q1 m a J & wcz Page 32 0 N a N N La r M W N O Lo V r IV: � N N 0 0 O O v a N N O O O O O O N N O N W d O 00 N N Q O O m � ri M U. co N CnD N O O O O N � O O IO In m ro I m I O N N N o N O N c\ Q M M N N O N N N N N In h M In w IO sf O n m m {py IO N m CD r co N M v N M O Cl) M N a a m 0 a IO Q o N N I N N CV CV CV 0 N a N N La r M W N O Lo V r IV: � N N 0 0 O O v a N N O O O O O O N N 01 W L � e a 00 g c w Q m'� Em 7 C tb alV a W d O 00 N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O Q O O N N N N N N N N N N N N N N N N N N N N N o M ci rn a m c7 v ao \O m \O \O I� co m 1� In In C Co ri M U. co N CnD N O O O O N O O IO In d O ' N N N N N N o N O N c\ Q M M N N O N N N N N In h M In w IO sf O n m m {py IO N m CD r co N M v N M O Cl) M N a a m 01 W L � e a 00 g c w Q m'� Em 7 C tb alV o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O IO m f� N N O N O O O O o n O O O O O O N m D1 O M m (O O M U CO O N IO IO IO O N N N N N $f TIMI �oa�00000000000000000 Q n I 0 O C ao ao C O O O O O O C O O O O O O O O IO N CD O O h m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m Ick, — O O N m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 m 0 r` A C C C V m O In O O o C In Irn O o IO IO o IO O IO I NnI NIrl o 0 N N No o—,ao 0 0 � N N N0 N0 ON N0 0 0 N N N .-- — N N — M — m I m N 0 O r.- O N O w w �} ll O CD N O sr w O t0 O M Ci sr N O O CD tt M9 W CD r r� I- CD Co m m r- N m ao G 1� 1. 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U o e LL LL C :3 LL g 0 a C C Y S9 CL C LL C O o CL CM t V o Q 0 o c o CL _c C �2 0 y Q N _ap N N O 07 Q O i ?r� LL N 7 y 0 yy0 0 chi mi J N U d to IL M O m a 0 tlL0 a IV c O v O' L N CL °a E O U.V i O Et w O �a v m le - CD N M L d O f+ V U N y L- :3 Qo z=U) 0 c�nUN co H Page 36 c aci E C Y .+ o be � ami w s c e M N Go 12 U cD U j� fOmC) 0a V c LL N N Q N a � J Page 36 V N 0 C C O O '— v� r CL Q N •— M LL. 3 L �cc O O O V E '- O v� 00 a O C w 0 0 0 0 0 0 0 0 0 0 LO M M N N r O m a� It T ami v M 12 a M N 12 m N r N r c 0 2 w 0 co a� v Page 37 DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief Ruth Cain, Procurement Manager Michelle Cowles, Management Analyst II SUBJECT: APPROVAL TO DONATE ONE SURPLUS VEHICLE TO THE LOCAL CUCAMONGA FOOTHILLS PRESERVATION ALLIANCE RECOMMENDATION: Staff recommends approval to donate a surplused 1997 Chevrolet S-10 Pickup Truck to a local volunteer group, Cucamonga Foothills Preservation Alliance (CFPA), in support of their environmental stewardship program. BACKGROUND: On March 6, 2019, the Fire Board approved and authorized Procurement to surplus (dispose of) items that have been deemed obsolete and unsuitable for Fire District use which included the 1997 Chevrolet S-10 Pickup Truck (Unit #62-98). The CFPA is an organized group of volunteers dedicated to the restoration, preservation and protection of the Cucamonga Canyon (commonly known as Sapphire Falls) and surrounding areas. The District partners with CFPA, along with other local agencies such as CVWD, US Forest Service and San Bernardino County Sheriffs, in the management and control of the foothills. By acting as land stewards, the CFPA is invaluable in providing public education and beautifying the natural habitat by removing trash and graffiti, while balancing the rights of the public to access with the needs of the neighborhoods located at the entrances to the foothills. ANALYSIS: This is a great opportunity for the District to continue to collaborate with CFPA and provide a vehicle that is no longer cost effective for use in our fleet. Through this donation, this vehicle will allow CFPA to transport supplies, move their trailer and off-highway vehicle between areas of support, and continue to serve the area's foothills, thereby returning a much longer and more substantial benefit to the District than would a simple surplus of this vehicle for nominal funds. FISCAL IMPACT: The proposed donation further supports a continued relationship with CFPA and does not fiscally impact the budget. COUNCIL GOAL(S) ADDRESSED: Page 38 This donation supports the Fire Board's goal to promote public safety by working cooperatively with other agencies in providing a safe, quiet and clean environment for all to enjoy. Page 39 DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief SUBJECT: CONSIDERATION TO RENEW AGREEMENTS WITH THE COUNTY OF SAN BERNARDINO FOR THE 800 MHZ RADIO COMMUNICATIONS SYSTEM ACCESS/PAGING AND EQUIPMENT MAINTENANCE SERVICES. RECOMMENDATION: Staff recommends the Fire Board approve the renewal agreements between Rancho Cucamonga Fire Protection District and the County of San Bernardino for 800 MHz radio communications system access/paging and equipment maintenance services. BACKGROUND: The West End Communications Authority (WECA) was a joint powers agency that was established in 1991 for the purpose of implementing and administering a public safety trunked radio system used by the West End cities of Chino, Montclair, Ontario, Upland, and Rancho Cucamonga; as well as the Rancho Cucamonga Fire District and the Cucamonga Valley Water District. In 2005, WECA approached the County for a proposal to provide a technology upgrade, ongoing maintenance, and support and administration of their 800 MHz radio system. Through a collaborative process, The County Information Services Department (ISD) and WECA's executive board developed an operational model wherein WECA would provide the County with funds to purchase and install simulcast radio equipment and accessories for the WECA facilities upgrade. This agreement, formalized in 2007, required WECA to transfer all their technological assets to the County. ISD was required to operate and maintain the WECA system independently of the County's 800 MHz radio system for the duration of the five-year agreement. Once the agreement terminated, the two independent systems would be integrated into one County system. In 2013, at the end of the five-year term, WECA had the option to end services with the County and purchase back their portion of the 800 MHz radio system. If WECA decided to renew services, the cost of services would be provided to it at the current Board -approved rate; if WECA declined, each member agency agreed to enter into separate five-year subscriber agreements at the current Board - approved rate. Therefore, in 2013, the contract was renewed by the Fire District and San Bernardino County; however, the contract has since expired on December 31, 2017. ANALYSIS: The ISD operates and maintains the County's Public Safety Radio Communications System that Page 40 provides the means by which dispatch centers, public safety locations and mobile/portable radios communicate via voice transmission. This system is primarily for local government agency use and subsequently for additional governmental and related non-governmental users to facilitate public safety. The County's Public Safety Radio Communications System is considered a vital piece of infrastructure that is used daily by Fire District personnel during emergency and non -emergency situations. It is critical that communications always remain operable to maintain personnel safety and to effectively relay information. The District and County would like to renew the contract effective December 1, 2019 through June 30, 2021 (19 months) at the request of the County. The contract will continue to renew for a period of five (5) years thereafter. The County's contracts have expired with all agencies and the County is trying to alternate each agency contract so that they do not all come due at the same time. FISCAL IMPACT: Although the District and County have not had a current agreement in place, both parties have continued as if there were an agreement in place. The County is proposing an increase of $3.24 per radio from $150,501.90 in FY2018/19 (223 radios, per 12 months) to $159,195.24 in FY19/20 (223 radios, per 12 months) for an annual increase of $8,697. The District takes into account the County's annual 5% radio maintenance and service cost increase and budgets accordingly. Adequate funds have been budgeted in the FY2019/20 budget. COUNCIL GOAL(S) ADDRESSED: Public Safety: To maintain effective communications between Fire District personnel, surrounding agencies and dispatch centers. ATTACHMENTS: Description ATTACHMENT A - CON -Standard 800 MHz -RANCHO FIRE Page 41 ATTACHMENT A FOR COUNTY USE ONLY THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name Rancho Cucamonga Fire District Address 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Telephone Federal ID No. or Social Security No. (909) 477-2770 hereinafter called Customer. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) I. SAN BERNARDINO COUNTY 800 MHz RADIO COMMUNICATION SYSTEM ACCESS The 800 MHz Radio Communications System, hereinafter called System, is composed of two components known as the Backbone and Field Equipment. The Backbone is defined as that portion of the System that provides the means by which dispatch centers, public safety locations, mobile radios, and portable radios communicate with each other via voice transmission. It is composed primarily of fixed relay equipment and associated centralized dispatch and control equipment, including Mobile Data Access Modems owned and maintained by the County. Field Equipment is defined as that portion of the System that uses the Backbone for communications and consists primarily of local dispatch equipment, mobile radios, and portable radios. Specific charges for the services provided under this Agreement are set forth in Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms, as attached hereto and herein incorporated. Page 1 of 12 Page 42 New FAS Vendor Code Dept. Contract Number domaw _Cancel 171 Change SC A ISD -19040 SAN BERNARDTNO ePro Vendor Number ePro Contract Number COUNTY County Department Dept. Orgn. Contractor's License No. Information Services Department ISD County Department Contract Representative Telephone Total Contract Amount F A S Adrian Danczyk (909) 388-0534 $252,059.13 iTANDARD CONTRACT Contract Type Revenue 171 Encumbered Unencumbered F1 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 12/1/2019 6/30/2021 $252,059.13 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount 4020 120 040 75 9800 RADACCMAINT $252,059.13 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROD/JOB No. Amount IL Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year 800 MHz Radio Access & FY Amount I/D FY Amount I/D Maintenance 2019-20 $92,863.89 _ 2020-21 $159,195.24 _ Customer No. 6000-OOED THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name Rancho Cucamonga Fire District Address 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Telephone Federal ID No. or Social Security No. (909) 477-2770 hereinafter called Customer. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) I. SAN BERNARDINO COUNTY 800 MHz RADIO COMMUNICATION SYSTEM ACCESS The 800 MHz Radio Communications System, hereinafter called System, is composed of two components known as the Backbone and Field Equipment. The Backbone is defined as that portion of the System that provides the means by which dispatch centers, public safety locations, mobile radios, and portable radios communicate with each other via voice transmission. It is composed primarily of fixed relay equipment and associated centralized dispatch and control equipment, including Mobile Data Access Modems owned and maintained by the County. Field Equipment is defined as that portion of the System that uses the Backbone for communications and consists primarily of local dispatch equipment, mobile radios, and portable radios. Specific charges for the services provided under this Agreement are set forth in Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms, as attached hereto and herein incorporated. Page 1 of 12 Page 42 A. System Purpose and Objective The primary purpose of the System is to serve the County and accommodate participation by public safety and local governmental agencies in the County of San Bernardino. Secondarily, other governmental and safety related non-governmental users may be allowed access to the System as conditions warrant and as provided for by this Agreement. During a disaster, public safety users will receive priority in all areas, based entirely on emergency response responsibilities and access to the System by non-public safety users may be limited or suspended. B. Backbone Operational Policies Public safety and local governmental users shall have operational priority over all other users. In the case of a disaster, public safety users affected by the disaster shall have operational priority over all other public safety users, with County public safety users afforded the highest priority. 1) County has the final authority, at all times, to exercise discretionary control over the Backbone, and to otherwise manage Backbone traffic to insure the ability of immediate -need public safety agencies to effectively communicate and for the overall benefit of all Backbone users. EXCEPT FOR GROSSLY NEGLIENT ACTS OR OMISSIONS IN EXERCIZING ITS AUTHORITY UNDER THIS SECTION, THE COUNTY WILL HAVE NO LIABILITY WHATSOEVER FOR SYSTEM ALLOCATION DECISIONS. C. Backbone Modification (Post Backbone Implementation) 1) The County may determine that Backbone modification is needed from time to time to meet the changing needs of County and/or users. 2) Costs for Backbone modifications made after the execution of this Agreement shall be assessed as follows: (i) If the modification benefits all users, each user will bear the pro rata cost of the modification based on the user's derived benefit. Derived benefit shall be determined as a percentage based on the number of units that are in service by each end user divided by the total units being serviced by the Backbone infrastructure at the time the modification is made. (ii) If the modification improves service only for users in a definable local area, all users in such definable local area, and participating in and receiving direct benefit from the modification, shall share the costs for its implementation, operation, and maintenance equally. (iii) If the modification only applies to a specific subset of users, the subset of users that caused the modification shall share the costs of the modification its implementation, operation, and maintenance equally. (iv) if the modification is requested by, and benefits only Customer, Customer shall bear the entire cost of the modification, its implementation, operation, and maintenance. 3) Customer acknowledges and agrees that the County is the sole decision -maker in determining the allocation of costs for all Backbone modifications. D. Field Equipment Page 2 of 12 Page 43 1) Customer shall, at Customer's expense and future financial liability, purchase and maintain its own Field Equipment. 2) Customer shall, at Customer's expense, expand or modify existing Customer structures, facilities, or dispatch centers as required to support the installation of Customer's Field Equipment. 3) Customer is solely responsible for ensuring that the Field Equipment is compatible with the System. E. Related Non -Governmental Users 1) At times, Customer's non-governmental users may have a need to communicate with public safety/local government services during emergencies, or in their daily support of public safety/local government services. Where it is not in conflict with Federal Communications Commission (FCC) Regulations or other laws, and subject to approval by County, Customer's non-governmental users may be allowed Backbone access. However, Customer's non-governmental use of the Backbone for day-to-day operations shall be on a non -interfering, prioritized basis, and subject to channel loading limits, as determined by County. 2) County shall be responsible for coordinating Backbone access and implementing terms and conditions of such use, including one-time and recurring costs to be paid by new users. 3) County shall monitor non-governmental users of the Backbone. If the needs of public safety/local government expand to the point of competition with non-governmental use of the Backbone, Customer's non-governmental users may be required by the County to terminate their use of the Backbone. 4) Customer's non-governmental users will be removed in reverse order of their entry into the System, i.e., the last user to enter the System will be the first user to be removed unless any other Customer's non-governmental user voluntarily relinquishes access. 5) County will provide Customer ninety (90) days prior written notice of termination of access to allow Customer's non-governmental users to remove their equipment or transfer their operations to another communications system. At the expiration of the notice period, the Customer's non- governmental users will be denied access to the System. F. Backbone Ownership It is understood that County has ownership of the Backbone, and upon any termination of this Agreement by County or by Customer, any and all rights, title, and interest in the Backbone shall remain with the County. II. MEGAHERTZ RADIO AND EQUIPMENT MAINTENANCE SERVICES The County of San Bernardino Information Services Department (ISD) offers a number of 800 MHz radio and equipment maintenance services to public safety and local governmental agencies in the County of San Bernardino, as well as other governmental and safety-related non-governmental users. Services provided under this Agreement consist of 800 MHz Backbone radio equipment maintenance, 800 MHz mobile/portable radio equipment maintenance, Mobile Data Access Modems maintenance, 800 MHz radio dispatch equipment maintenance, and 800 MHz radio battery replacement. Specific charges for these services are set forth and attached hereto as Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms. A. County Responsibilities in Providing Maintenance Services Page 3 of 12 Page 44 If providing maintenance services to Customer, ISD: 1) Will maintain sufficient spare mobile radios to temporarily replace equipment that is removed from service for maintenance reasons; 2) Will remove, reinstall and maintain Customer -owned radios or other covered equipment that has become defective from normal wear and usage, as solely determined by ISD, and perform repairs at ISD or elsewhere as determined by ISD; 3) Will provide a two-hour response time from notification for problems with radio dispatch equipment and Backbone radio equipment, and reasonable response time during normal County work hours on normal County business days for maintenance of Mobile Data Access Modems, and mobile/portable radios with after-hours service available at premium rates; 4) Reserves the right to subcontract for all or part of services; 5) Assumes no liability for equipment failure in the field, or for any adverse consequences caused by such failed equipment; 6) Assumes no liability for failure to provide or delay in providing services, under this Agreement. B. County Services Provided on a Time and Materials Basis 1) Service required due to Customer abuse or abnormal wear; 2) Service to correct attempts by Customer or unauthorized third parties to repair or modify equipment; 3) Facility electrical problems at Customer location(s) or vehicle electrical problems; 4) Services in addition to those identified above, to the extent feasible and cost-effective, as determined by ISD; 5) Program or re -program radios at Customer's request or in response to abnormal wear and usage, except for County -originated systems reconfigurations; 6) Replacement of accessories and consumable items, including batteries, antennas, and microphone cords; 7) Radio reactivations are processed within 5 business days after the request is received, and are billed for each serial number reactivated at one-half of the Board -approved hourly rate in effect at the time reactivation is ordered. C. Customer Responsibilities 1) Customer shall procure its own Field Equipment and shall: (i) Provide ISD with model and serial numbers of all equipment to be covered under this Agreement. (ii) Designate an individual as the single point of contact for maintenance coordination. (iii) Coordinate and schedule service requirements with ISD in advance whenever possible. (iv) Advise ISD of all radio relocations or reassignments within their fleet, within 24 -hours of relocation or reassignment. Page 4 of 12 Page 45 2) It is Customer's sole responsibility to maintain a current inventory of its Field Equipment using the System and to approve and validate billing of that inventory. If Customer identifies discrepancies between billing and its inventory, a dispute notice should be sent by e-mail to isdfinance@isd.sbcounty.gov along with a justification and related documentation. If ISD determines that a charge was billed incorrectly, ISD will issue the applicable credit on the next monthly billing cycle. 111. EFFECTIVE DATE AND TERMINATION This Agreement shall commence on December 1, 2019, hereinafter Effective Date. This Agreement shall remain in effect for nineteen (19) months from the Effective Date, unless the County or the Customer, terminates the Agreement by giving sixty (60) days prior written notice to the other. County may, at its sole discretion, opt not to terminate its services until replacement services are identified and in place; however, in no event shall County's services be continued beyond 120 days of the original written notice. Any such termination date shall coincide with the end of a calendar month. Neither party shall incur any liability to the other by reason of such termination. IV. RATES AND PAYMENT TERMS Payment rates and conditions are set forth on Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms attached hereto. Services are provided and invoiced on a monthly basis starting on the Effective Date of the Agreement, or starting on the installation date, if applicable. Monthly payment shall be due upon receipt of invoice. If a change in service level is requested or required, County will provide to Customer a revised Exhibit A, incorporating such changes, which shall be signed by Customer and returned to County. Customer's subsequent invoice shall be adjusted in accordance with the changes, on a prorated basis, as necessary. Exhibit A reflects the rates in effect at the execution of this Agreement. Any subsequent rate change shall become effective on July 1 of the County fiscal year (July 1 through June 30). County shall provide notice to Customer of rate change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s). Checks shall be made payable to the County of San Bernardino. Payment address is: Information Services Department 670 E. Gilbert Street, First Floor San Bernardino, CA 92415-0915 Attn: Administration Services V. AGREEMENT AUTHORIZATION Customer warrants and represents that the individual signing this Agreement is a properly authorized representative of the Customer and has the full power and authority to enter into this agreement on the Customer's behalf. VI. ASSIGNMENT The Customer may not assign this Agreement nor any rights, licenses or obligations hereunder, and any such assignment shall be void and without effect unless the County approves the assignment in writing. VII. DEFAULT Page 5 of 12 Page 46 If the Customer does not make timely payment of amounts due under this Agreement or breaches any term or condition of this Agreement, County may declare immediately due and payable the entire unpaid amount, plus all other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of a secure party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other remedies existing in law or in equity. VIII. INDEMNIFICATION AND INSURANCE A. Indemnification The County agrees to defend and indemnify the Customer and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising solely out of the acts, errors or omissions of County in the performance of this Agreement, except where such indemnification is prohibited by law. At its sole discretion, Customer may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve County of any obligation imposed by this Agreement. Customer shall notify County promptly of any claim, action or proceeding and cooperate fully in the defense. The Customer hereby agrees to defend and indemnify the County, its agents, officers and employees (hereafter collectively referred to in this paragraph as 'County') from any claim, action or proceeding against County, arising solely out of the acts or omissions of Customer in the performance of this Agreement. At its sole discretion, County may participate at its own expense in the defense of any such claim, action or proceeding, but such participation shall not relieve Customer of any obligation imposed by this Agreement. County shall notify Customer promptly of any claim, action or proceeding and cooperate fully in the defense. In the event that County and/or Customer are determined to be comparatively at fault for any claim, action, loss or damage that results from their respective obligations under this Agreement, County and/or Customer shall indemnify the other to the extent of its comparative fault. B. Insurance Customer agrees to provide insurance set forth in accordance with the requirements herein. If Customer uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, Customer agrees to amend, supplement or endorse the existing coverage to do so. 1) Additional Insured — All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the County and its officers, employees, agents and volunteers as additional insured with respect to liabilities arising out of the performance of services hereunder. 2) Waiver of Subrogation Rights — Customer shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto liability insurance coverage provided shall not prohibit Customer and Customer's employees or agents from waiving the right of subrogation prior to a loss or claim. Customer hereby waives all rights of subrogation against the County. 3) Policies Primary and Non -Contributory — All policies required herein are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by the County. 4) Severability of Interests — Customer agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between Customer and the County or between the County and any other insured or additional insured under the policy. 5) Proof of Coverage — Customer shall furnish Certificates of Insurance to ISD evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be Page 6 of 12 Page 47 terminated or expire without thirty (30) days written notice to ISD, and Customer shall maintain such insurance for three (3) years after termination of the Agreement. Within fifteen (15) days of the commencement of this contract, Customer shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request. 6) Acceptability of Insurance Carrier — Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum Best Insurance Guide rating of A- VII. 7) Deductibles and Self -Insured Retention - Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management. 8) Failure to Procure Coverage — In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by Customer. 9) Insurance Review — Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County's risk. 10) Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Customer agrees to execute any such amendment within thirty (30) days of receipt. 11) Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County. 12) Without in anyway affecting the indemnity herein provided and in addition thereto, the Customer shall secure and maintain throughout the contract term the following types of insurance with limits as shown: (i) Workers' Compensation/Employers Liability — A program of Workers' Compensation insurance or a state -approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of Customer and all risks to such persons under this contract. (ii) Commercial/General Liability Insurance —Customer shall carry General Liability Insurance covering all operations performed by or on behalf of Customer providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include: a. Premises operations and mobile equipment b. Products and completed operations c. Broad form property damage (including completed operations) e. Explosion, collapse and underground hazards f. Personal injury Page 7 of 12 Page 48 g. Contractual liability h. $2,000,000 general aggregate limit (iii) Automobile Liability Insurance — Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non -owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence. If Customer is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence. If Customer owns no autos, a non -owned auto endorsement to the General Liability policy described above is acceptable. (iv) Umbrella Liability Insurance — An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a dropdown provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. IX. TERMINATION OR SUSPENSION OF SERVICES A. Immediate Suspension, Uncured Termination The County may, in its sole discretion and without prior notice, immediately suspend all or part of the Services for breach of any of the conditions identified below. The County will provide Customer a written notice of breach and allow the Customer 30 days to correct the condition giving rise to such breach. If the Customer fails to remedy the breach within the 30 -day cure period, the County may immediately terminate the Services with no further notice required. 1) Customer shall ensure that it has all necessary licenses and permits required by the laws of the United States, State of California, County of San Bernardino and all other appropriate governmental agencies, and agrees to maintain these licenses and permits in effect for the duration of the Agreement. Customer shall notify County immediately of loss or suspension of any such licenses and permits. Customer shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or regulations relating to its duties, obligations and performance under the terms of the Agreement. 2) Customer shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or regulations relating to its duties, obligations and performance under the terms of the Agreement. 3) Customer represents and warrants to County that (i) the information Customer provides in connection with registration for the Services is accurate and complete; (ii) Customer's use of the System is not illegal, defamatory, malicious, harmful, or discriminatory based on race, sex, religion, nationality, disability, sexual orientation, or age; (iii) Customer's use of the Services complies with all applicable laws, rules and regulations; (iv) Customer has obtained all consents and licenses required to legally access and use the System; (v) the execution and delivery of this Agreement will not conflict with, or violate any provision of, Customer's charter, by-laws or other governing documents; and (vi) Customer has otherwise taken all necessary steps to legally execute this Agreement. 4) Customer agrees to abide by all existing and future security practices, policies and protocols established by the County, which the County has established to ensure the integrity of the System. Customer understands that the County closely monitors the System and may perform periodic security audits. Page 8 of 12 Page 49 5) Customer agrees to implement measures that are reasonable for Customer's use of the System to prevent interference with the operation of the System. NEITHER COUNTY NOR ANY OF ITS EMPLOYEES, AGENTS, REPRESENTATIVES, SERVICE SUPPLIERS OR LICENSORS WILL BE LIABLE FOR UNAUTHORIZED ACCESS TO, MISUSE OF, CUSTOMER'S INABILITY TO ACCESS, OR DAMAGE TO THE SYSTEM OR CUSTOMER'S FIELD EQUIPMENT, UNLESS AND ONLY TO THE EXTENT THAT THIS DISCLAIMER IS PROHIBITED BY APPLICABLE LAW. B. Immediate Termination The County may, in its sole discretion and without prior notice, immediately suspend or terminate all or part of the Services for any of the conditions identified below. The County will promptly provide Customer a written notice of termination or suspension of Services to Customer. 1) County discovers that Customer provided false registration information, or that Customer lacked the capacity to enter into this Agreement at the time of its consummation; 2) County determines, in its sole discretion, that Customer's use of the Services poses a threat to the security or performance of the System or to any of County's other users or suppliers; 3) County determines, in its sole discretion, that Customer's use of the Services is illegal; 4) County reasonably believes that Customer's use of the Services has or will subject County to civil or criminal liability; 5) Customer fails to make any payment when due; or 6) Customer breaches any of the other material terms and conditions in this Agreement. X. GENERAL TERMS AND CONDITIONS A. Permits - Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate. B. Attorneys' Fees. If any legal action is instituted to enforce any party's rights hereunder, each party agrees to bear its own attorneys' fees and costs regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney fees directly arising from a third -party legal action against a party hereto and payable under Section VIII(A)(a) Indemnification. C. Waiver - No waiver of a breach of any provision of this Agreement shall constitute a waiver of any other breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative and additional to any other remedies in law or equity. D. Validity - The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision. E. Caption and Paragraph Headings - Captions and paragraph headings used herein are for convenience only and are not a part of this agreement and shall not be used in construing it. F. Exhibits - All Exhibits attached hereto, if any, are an integral part of this Agreement and are incorporated herein by reference. Page 9 of 12 Page 50 G. Entire Agreement - This Agreement shall be governed by the laws of the State of California and constitutes the entire Agreement between the parties and supersedes all prior negotiations, discussions, and preliminary understanding. This Agreement may be amended as County and the Customer mutually agree in writing. Any such amendment must be in a physical writing and manually signed by authorized representatives of the County and Customer. H. Notifications - All notices or demands required or permitted to be given or made hereunder shall be in writing and shall be deemed duly given: (a) Upon actual delivery, if given in person; (b) upon receipt, as evidenced by transmission confirmation, if sent by facsimile; (c) within three (3) days after deposit if sent via United States First Class mail, postage prepaid; or (d) upon receipt as evidenced by proof of delivery if sent by commercial overnight courier. Each such notice is to be sent to the respective party at the address indicated below or to any other address or person that the respective parties may designate by written notice delivered pursuant hereto: Customer: 10500 Civic Center Drive City Hall Lower Level Rancho Cucamonga, CA 91730 (909) 477-2770 Attention: Eric Noreen, Deputy Chief of Operations County: County of San Bernardino Information Services Department 670 E. Gilbert Street, First Floor San Bernardino, CA 92415-0915 (909) 388-5555 Attn: Administration Services XI. INFORMATION SERVICES DEPARTMENT AUTHORIZATION The County's Information Services Department, through the Chief Executive Officer or its Chief Information Officer or designee, is authorized to discharge all functions ascribed to County in this Agreement, except those specifically reserved by law to the Board of Supervisors. XII. FORCE MAJEURE County shall not be held liable for any delay or failure in performance of any part of this Agreement from any cause beyond its control and without its fault or negligence, such as acts of God, acts of civil or military authority, government regulations, strikes, labor disputes, embargoes, epidemics, war, terrorist acts, riots, insurrections, fire, explosions, earthquakes, nuclear accidents, floods, power blackouts, brownouts, or surges, volcanic action, other major environmental disturbances, unusually severe weather conditions, inability to secure product or services of other persons or transportation facilities, or acts or omissions of transportation common carriers. Page 10 of 12 Page 51 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below their respective signatures. COUNTY OF SAN BERNARDINO 0 Larry Ainsworth, Interim Chief Information Officer Dated Approved as to Legal Form Bonnie Uphold, Deputy County Counsel Date RANCHO CUCAMONGA FIRE DISTRICT (State if corporation, company, etc.) (Authorized Signature) Dated Title Address 10500 Civic Center Dr. Reviewed by Contract Compliance Date Rancho Cucamonga, CA 91730 Page 11 of 12 Page 52 EXHIBIT A 800 MHz RADIO COMMUNICATIONS SYSTEM ACCESS/PAGING SERVICES AND PAYMENT TERMS PAYMENT SCHEDULE Monthly Invoicing: County will invoice Customer monthly for services rendered. Payments are due upon receipt of invoice and payable within sixty (60) days of invoice date. CHARGES FOR SERVICES Service(s) No of Units Monthly Unit Charge Monthly Charge Radio Access & Maintenance 223 $59.49 $13,266.27 Total Estimated Monthly Cost $13,266.27 Total Estimated Yearly Cost $159,195.24 Page 12 of 12 Page 53 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE BI -WEEKLY PAYROLL IN THE AMOUNT OF $1,149,283.37 AND WEEKLY CHECK REGISTERS (EXCLUDING CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY) IN THE AMOUNT OF $2,736,212.53 DATED OCTOBER 29, 2019 THROUGH NOVEMBER 11, 2019 AND ELECTRONIC DEBIT REGISTER FOR THE MONTH OF SEPTEMBER 2019 IN THE AMOUNT OF $651,103.98. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 Check Register Attachment 1 Electronic Check Register Page 54 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00009724 10/30/2019 ALL CITY MANAGEMENT SERVICES INC 43,732.08 0.00 43,732.08 AP 00009725 10/30/2019 CHAFFEY JOINT UNION HS DISTRICT 572.04 0.00 572.04 AP 00009726 10/30/2019 RE ASTORIA 2 LLC 103,697.44 0.00 103,697.44 AP 00009727 10/30/2019 SAN BERNARDINO COUNTY 744.00 0.00 744.00 AP 00009728 10/31/2019 BIBLIOTHECA LLC 5,000.00 0.00 5,000.00 AP 00009729 10/31/2019 BRODART BOOKS 2,130.22 0.00 2,130.22 AP 00009730 10/31/2019 INLAND VALLEY DAILY BULLETIN 3,969.99 0.00 3,969.99 AP 00009731 10/31/2019 KME FIRE APPARATUS 0.00 336.63 336.63 AP 00009732 10/31/2019 OFFICE DEPOT 2,128.25 3,087.34 5,215.59 *** AP 00009733 10/31/2019 PSA PRINT GROUP 88.36 0.00 88.36 AP 00009734 10/31/2019 SAFELITE FULFILLMENT INC 207.52 0.00 207.52 AP 00009735 10/31/2019 SIEMENS MOBILITY INC 29,818.60 0.00 29,818.60 AP 00009736 10/31/2019 SUNRISE FORD 53.53 0.00 53.53 AP 00009737 10/31/2019 THOMPSON PLUMBING SUPPLY INC 289.76 0.00 289.76 AP 00009738 11/06/2019 ALL CITY MANAGEMENT SERVICES INC 20,615.23 0.00 20,615.23 AP 00009739 11/06/2019 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 21,571.11 0.00 21,571.11 AP 00009740 11/06/2019 EXELON GENERATION CO LLC 269,698.05 0.00 269,698.05 AP 00009741 11/06/2019 MICHAEL BAKER INTERNATIONAL INC 23,219.00 0.00 23,219.00 AP 00009742 11/06/2019 MICHAEL, L. DENNIS 60.20 0.00 60.20 AP 00009743 11/06/2019 RCCEA 1,781.50 0.00 1,781.50 AP 00009744 11/06/2019 RCPFA 11,562.46 0.00 11,562.46 AP 00009745 11/07/2019 ABC LOCKSMITHS 878.00 463.33 1,341.33 *** AP 00009746 11/07/2019 AIRGAS USA LLC 223.49 0.00 223.49 AP 00009747 11/07/2019 BEST BEST & KRIEGER LLP 1,852.50 0.00 1,852.50 AP 00009748 11/07/2019 BLR 560.31 0.00 560.31 AP 00009749 11/07/2019 CARQUEST AUTO PARTS 965.18 0.00 965.18 AP 00009750 11/07/2019 DUNN EDWARDS CORPORATION 629.19 0.00 629.19 AP 00009751 11/07/2019 OFFICE DEPOT 3,640.98 480.61 4,121.59 *** AP 00009752 11/07/2019 SAFETY KLEEN SYSTEMS INC 377.13 420.22 797.35 *** AP 00009753 11/07/2019 SITEONE LANDSCAPE SUPPLY LLC 7,589.57 433.26 8,022.83 *** AP 00009754 11/07/2019 SUNRISE FORD 248.65 0.00 248.65 AP 00405190 10/30/2019 A.Y. NURSERY INC. 3,092.43 0.00 3,092.43 AP 00405191 10/30/2019 ABLE BUILDING MAINTENANCE 4,292.95 0.00 4,292.95 AP 00405192 10/30/2019 ACTION AWARDS INC 97.20 0.00 97.20 AP 00405193 10/30/2019 ADAMSON INDUSTRIES 1,727.26 0.00 1,727.26 AP 00405194 10/30/2019 ADAPT CONSULTING INC 0.00 1,475.88 1,475.88 AP 00405195 10/30/2019 ADVANCED CHEMICAL TRANSPORT 1,280.00 0.00 1,280.00 AP 00405196 10/30/2019 ALLIANT INSURANCE SERVICES INC 9,813.00 0.00 9,813.00 AP 00405197 10/30/2019 ALPHAGRAPHICS 201.36 0.00 201.36 AP 00405198 10/30/2019 ALS ASSOCIATION, THE 225.00 0.00 225.00 AP 00405199 10/30/2019 ANIXTER INC 14,546.25 0.00 14,546.25 AP 00405200 10/30/2019 ARCHITERRA DESIGN GROUP 28,296.25 0.00 28,296.25 AP 00405201 10/30/2019 ARROW TRAILER SUPPLIES INC 70.04 0.00 70.04 AP 00405202 10/30/2019 ASSI SECURITY 105.00 0.00 105.00 AP 00405203 10/30/2019 ATKINSON-BAKER INC 299.70 0.00 299.70 AP 00405204 10/30/2019 BAKER & TAYLOR LLC 373.03 0.00 373.03 AP 00405205 10/30/2019 BRIGHTVIEW LANDSCAPE SERVICES INC 16,797.50 0.00 16,797.50 User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 55 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405206 10/30/2019 C V W D 1,708.90 0.00 1,708.90 AP 00405207 10/30/2019 C V W D 1,343.82 0.00 1,343.82 AP 00405213 10/30/2019 C V W D 96,473.30 199.60 96,672.90 *** AP 00405214 10/30/2019 CAL -COUNTIES FIRE PROTECTION CO 3,405.39 0.00 3,405.39 AP 00405215 10/30/2019 CALIFORNIA BUILDING STANDARDS COMMISSION 1,525.50 0.00 1,525.50 AP 00405216 10/30/2019 CALIFORNIA DIVISION OF THE STATE ARCHITECT 1,198.80 0.00 1,198.80 AP 00405217 10/30/2019 CALIFORNIA GANG TASK FORCE 640.00 0.00 640.00 AP 00405218 10/30/2019 CARDEN ARBOR VIEW SCHOOL INC 863.00 0.00 863.00 AP 00405219 10/30/2019 CASTILLO, FRANCISCO 468.00 0.00 468.00 AP 00405220 10/30/2019 CCS ORANGE COUNTY JANITORIAL INC 64,263.08 0.00 64,263.08 AP 00405221 10/30/2019 CHANGELAB SOLUTIONS 10,680.00 0.00 10,680.00 AP 00405222 10/30/2019 CHARTER COMMUNICATIONS 8,039.76 6,365.18 14,404.94 *** AP 00405223 10/30/2019 CHAVEZ, VANESSA MACIAS 49.87 0.00 49.87 AP 00405224 10/30/2019 CINTAS CORPORATION #150 1,241.54 31.94 1,273.48 *** AP 00405225 10/30/2019 CLASSE PARTY RENTALS 0.00 910.15 910.15 AP 00405226 10/30/2019 CUCAMONGA VALLEY WATER DISTRICT 531.00 0.00 531.00 AP 00405227 10/30/2019 CUMMINS SALES AND SERVICE 0.00 892.96 892.96 AP 00405228 10/30/2019 D & K CONCRETE COMPANY 1,435.13 0.00 1,435.13 AP 00405229 10/30/2019 D M CONTRACTING INC 84,081.41 0.00 84,081.41 AP 00405230 10/30/2019 DAISY IT 679.73 0.00 679.73 AP 00405231 10/30/2019 DATA TICKET INC 5,445.07 0.00 5,445.07 AP 00405232 10/30/2019 DEPARTMENT OF JUSTICE 49.00 0.00 49.00 AP 00405233 10/30/2019 DEPARTMENT OF JUSTICE 1,774.00 0.00 1,774.00 AP 00405234 10/30/2019 DEPARTMENT OF TRANSPORTATION 11,796.11 0.00 11,796.11 AP 00405235 10/30/2019 DINOTO, LISA 600.00 0.00 600.00 AP 00405236 10/30/2019 DLIMAGING 177.22 0.00 177.22 AP 00405237 10/30/2019 E POLY STAR INC 1,244.51 0.00 1,244.51 AP 00405238 10/30/2019 E S KLUFT & COMPANY INC 29.93 0.00 29.93 AP 00405239 10/30/2019 ECOHERO SHOW LLC, THE 921.46 0.00 921.46 AP 00405240 10/30/2019 ELECNOR BELCO ELECTRIC INC 159,948.02 0.00 159,948.02 AP 00405241 10/30/2019 ESPINOZA, ALBERT 554.26 0.00 554.26 AP 00405242 10/30/2019 EXECUTIVE AUTO DETAIL 0.00 300.00 300.00 AP 00405243 10/30/2019 EXPRESS BRAKE SUPPLY 130.70 0.00 130.70 AP 00405244 10/30/2019 FACTORY MOTOR PARTS 0.00 53.86 53.86 AP 00405245 10/30/2019 FEHRAND PEERS 9,155.00 0.00 9,155.00 AP 00405246 10/30/2019 FELICIANO, GASPAR ANTHONY 324.00 0.00 324.00 AP 00405247 10/30/2019 FIRE SMART PROMOTIONS 0.00 1,481.57 1,481.57 AP 00405248 10/30/2019 FLAG SYSTEMS INC. 917.87 0.00 917.87 AP 00405249 10/30/2019 FORD OF UPLAND INC 9,794.46 0.00 9,794.46 AP 00405250 10/30/2019 FREYRE, SOPHIA 79.84 0.00 79.84 AP 00405251 10/30/2019 GEOGRAPHICS 2,808.00 0.00 2,808.00 AP 00405252 10/30/2019 GEORGE HILLS COMPANY 953.12 0.00 953.12 AP 00405253 10/30/2019 GLADWELL GOVERNMENTAL SERVICES 960.00 0.00 960.00 AP 00405254 10/30/2019 GONSALVES AND SON, JOE A 3,000.00 0.00 3,000.00 AP 00405255 10/30/2019 GRAINGER 1,231.48 36.42 1,267.90 *** AP 00405256 10/30/2019 GRAPHICS FACTORY PRINTING INC. 301.16 0.00 301.16 AP 00405257 10/30/2019 GRAYBAR ELECTRIC CO 334.71 0.00 334.71 User: VLOPEZ - VERONICA LOPEZ Page: 2 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 56 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405258 10/30/2019 HAAKER EQUIPMENT CO 407.77 0.00 407.77 AP 00405259 10/30/2019 HI WAY SAFETY INC 221.97 0.00 221.97 AP 00405260 10/30/2019 HLP INC 8,275.20 0.00 8,275.20 AP 00405261 10/30/2019 HOME DEPOT CREDIT SERVICES 622.64 0.00 622.64 AP 00405262 10/30/2019 HOMECOMING V AT TERRA VISTA LLC 7.46 0.00 7.46 AP 00405263 10/30/2019 HOMECOMING V AT TERRA VISTA LLC 38.16 0.00 38.16 AP 00405264 10/30/2019 HP COMMUNICATIONS INC 10,224.00 0.00 10,224.00 AP 00405265 10/30/2019 ICMA 1,384.00 0.00 1,384.00 AP 00405266 10/30/2019 IE WINDOW REPAIR 1,060.00 0.00 1,060.00 AP 00405267 10/30/2019 INLAND DESERT SECURITY & COMMUNICATIONS INC 50.00 0.00 50.00 AP 00405268 10/30/2019 INLAND OVERHEAD DOOR COMPANY 965.00 0.00 965.00 AP 00405269 10/30/2019 INTERSTATE BATTERIES 143.49 0.00 143.49 AP 00405270 10/30/2019 INYO NETWORKS 6,594.04 0.00 6,594.04 AP 00405271 10/30/2019 ITRON INC 56,837.36 0.00 56,837.36 AP 00405272 10/30/2019 JAX DONUTS 275.00 0.00 275.00 AP 00405273 10/30/2019 KAISER FOUNDATION HEALTH PLAN INC 212,357.69 0.00 212,357.69 AP 00405274 10/30/2019 KRIEGER, ED 300.00 0.00 300.00 AP 00405275 10/30/2019 LIEBERT CASSIDY WHITMORE 35.00 0.00 35.00 AP 00405276 10/30/2019 LIFETIME INDUSTRIES INC 279.96 0.00 279.96 AP 00405277 10/30/2019 LLAMAS, CHRISTINA 416.80 0.00 416.80 AP 00405278 10/30/2019 LOZANO SMITH LLP 13,091.64 0.00 13,091.64 AP 00405279 10/30/2019 LU'S LIGHTHOUSE INC 49.26 0.00 49.26 AP 00405280 10/30/2019 MADRID, CHERYL 250.00 0.00 250.00 AP 00405281 10/30/2019 MAGELLAN ADVISORS LLC 9,660.00 0.00 9,660.00 AP 00405282 10/30/2019 MANCELL, ROBYN 500.00 0.00 500.00 AP 00405283 10/30/2019 MG PETROLEUM INC 665.00 0.00 665.00 AP 00405284 10/30/2019 MIJAC ALARM COMPANY 31,291.00 186.00 31,477.00 *** AP 00405285 10/30/2019 MONTGOMERY HARDWARE CO 915.60 0.00 915.60 AP 00405286 10/30/2019 MUNOZ, LUIS 64.96 0.00 64.96 AP 00405287 10/30/2019 MUSICLAND 840.00 0.00 840.00 AP 00405288 10/30/2019 NAPA AUTO PARTS 0.00 338.61 338.61 AP 00405289 10/30/2019 NATIONAL DATA & SURVEYING SERVICES 350.00 0.00 350.00 AP 00405290 10/30/2019 NATIONAL SENIOR LEAGUE LLC 150.00 0.00 150.00 AP 00405291 10/30/2019 NEW IMAGE COMMERCIAL FLOORING 54,213.28 0.00 54,213.28 AP 00405292 10/30/2019 NEXTECH SYSTEMS INC 9,624.23 0.00 9,624.23 AP 00405293 10/30/2019 NIELSEN, EMILY 12.73 0.00 12.73 AP 00405294 10/30/2019 ONTARIO WINNELSON CO 523.69 0.00 523.69 AP 00405295 10/30/2019 ONWARD ENGINEERING 20,875.00 0.00 20,875.00 AP 00405296 10/30/2019 ONYX PAVING COMPANY INC 48,881.37 0.00 48,881.37 AP 00405297 10/30/2019 ORKIN PEST CONTROL 886.42 234.41 1,120.83 *** AP 00405298 10/30/2019 ORTEGA, MONICK 350.00 0.00 350.00 AP 00405299 10/30/2019 PACIFIC UTILITY INSTALLATION INC 11,082.50 0.00 11,082.50 AP 00405300 10/30/2019 PACIFIC WESTERN BANK 2,288.85 5,340.65 7,629.50 *** AP 00405301 10/30/2019 PARS 3,500.00 0.00 3,500.00 AP 00405302 10/30/2019 PARSAC 5,194.74 0.00 5,194.74 AP 00405303 10/30/2019 PEP BOYS 31.19 0.00 31.19 AP 00405304 10/30/2019 PETES ROAD SERVICE INC 941.80 0.00 941.80 User: VLOPEZ - VERONICA LOPEZ Page: 3 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 57 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405305 10/30/2019 PINEAULT, GABRIELA 600.00 0.00 600.00 AP 00405306 10/30/2019 POSTAL PERFECT 270.00 0.00 270.00 AP 00405307 10/30/2019 PRECISION GYMNASTICS 15.00 0.00 15.00 AP 00405308 10/30/2019 R AND R AUTOMOTIVE 1,119.95 0.00 1,119.95 AP 00405309 10/30/2019 RANCHO CUCAMONGA CHAMBER OF COMMERCE 3,333.34 0.00 3,333.34 AP 00405310 10/30/2019 RANCHO SMOG CENTER 225.00 0.00 225.00 AP 00405311 10/30/2019 RC CONSTRUCTION SERVICES INC 43,488.13 101,472.31 144,960.44 *** AP 00405312 10/30/2019 REGIONAL PARK DISTRICT 330.00 0.00 330.00 AP 00405313 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 900.00 0.00 900.00 AP 00405314 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405315 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405316 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405317 10/30/2019 RICHARD WIGHTMAN CONSTRUCTION INC 15,287.50 0.00 15,287.50 AP 00405318 10/30/2019 RIGHT OF WAY INC 2,044.50 0.00 2,044.50 AP 00405319 10/30/2019 RODRIGUEZ, EUGENIO 228.23 0.00 228.23 AP 00405320 10/30/2019 ROTO ROOTER 875.00 0.00 875.00 AP 00405321 10/30/2019 SAN BERNARDINO CO AUDITOR CONT 9,680.00 0.00 9,680.00 AP 00405322 10/30/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 2,701.25 0.00 2,701.25 AP 00405323 10/30/2019 SAN BERNARDINO COUNTY SHERIFFS DEPT 36,460.93 0.00 36,460.93 AP 00405324 10/30/2019 SATER ELECTRIC 209.60 0.00 209.60 AP 00405325 10/30/2019 SERVIN, YASMIN 26.00 0.00 26.00 AP 00405326 10/30/2019 SHRED PROS 118.00 0.00 118.00 AP 00405327 10/30/2019 SIDDIQUI, IMRAN 85.60 0.00 85.60 AP 00405330 10/30/2019 SOCAL OFFICE TECHNOLOGIES 64,743.74 8,986.35 73,730.09 *** AP 00405331 10/30/2019 SONSRAY MACHINERY LLC 293.19 0.00 293.19 AP 00405337 10/30/2019 SOUTHERN CALIFORNIA EDISON 7,408.48 0.00 7,408.48 AP 00405338 10/30/2019 SOUTHERN CALIFORNIA EDISON 2,912.73 0.00 2,912.73 AP 00405339 10/30/2019 SOUTHERN CALIFORNIA EDISON 2,563.64 0.00 2,563.64 AP 00405340 10/30/2019 STEPPING THRU ACCESSIBILITY 16,007.25 0.00 16,007.25 AP 00405341 10/30/2019 STOR'EM SELF STORAGE 575.00 0.00 575.00 AP 00405342 10/30/2019 STOTZ EQUIPMENT 429.57 0.00 429.57 AP 00405343 10/30/2019 SWEETLAND, DEBBIE 407.04 0.00 407.04 AP 00405344 10/30/2019 THE COUNSELING TEAM INTERNATIONAL 0.00 1,275.00 1,275.00 AP 00405345 10/30/2019 THOMPSON, JOHN 205.00 0.00 205.00 AP 00405346 10/30/2019 TINT CITY WINDOW TINTING 70.00 0.00 70.00 AP 00405347 10/30/2019 TIREHUB LLC 4,816.92 0.00 4,816.92 AP 00405348 10/30/2019 TOMCO RETAIL CONSTRUCTION, INC. 10,000.00 0.00 10,000.00 AP 00405349 10/30/2019 TORRES, MIRIAM 125.00 0.00 125.00 AP 00405350 10/30/2019 U S LEGAL SUPPORT INC 326.02 0.00 326.02 AP 00405351 10/30/2019 ULINE 568.92 0.00 568.92 AP 00405352 10/30/2019 UNITED SITE SERVICES OF CA INC 1,850.91 0.00 1,850.91 AP 00405353 10/30/2019 UNIVERSAL FLEET SUPPLY 0.00 55.59 55.59 AP 00405354 10/30/2019 UPS 59.43 0.00 59.43 AP 00405355 10/30/2019 VERIZON WIRELESS - LA 417.83 0.00 417.83 AP 00405356 10/30/2019 VERIZON WIRELESS - LA 0.00 5,117.32 5,117.32 AP 00405357 10/30/2019 VICTOR MEDICAL COMPANY 5,441.82 0.00 5,441.82 AP 00405358 10/30/2019 VITUG, GIL 10.00 0.00 10.00 User: VLOPEZ - VERONICA LOPEZ Page: 4 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 58 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Cu Fire Amount AP 00405359 10/30/2019 VIVINT SOLAR DEVELOPER LLC 175.50 0.00 175.50 AP 00405360 10/30/2019 WAXIE SANITARY SUPPLY 6,485.59 0.00 6,485.59 AP 00405361 10/30/2019 WYATT GROUP, THE 1,200.00 0.00 1,200.00 AP 00405362 10/30/2019 YORK INSURANCE SERVICES GROUP INC 0.00 21,648.75 21,648.75 AP 00405363 11/06/2019 A'JONTUE, ROSE ANN 432.00 0.00 432.00 AP 00405364 11/06/2019 A -Z GOLF CART SPECIALISTS INC 1,162.01 0.00 1,162.01 AP 00405365 11/06/2019 ABLE BUILDING MAINTENANCE 3,464.00 0.00 3,464.00 AP 00405366 11/06/2019 ABM BUSINESS MACHINES INC 299.50 0.00 299.50 AP 00405367 11/06/2019 ACEY DECY EQUIPMENT INC. 82.53 0.00 82.53 AP 00405368 11/06/2019 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00405369 11/06/2019 AFLAC GROUP INSURANCE 6,945.96 0.00 6,945.96 AP 00405370 11/06/2019 AGILITY FUEL SOLUTIONS 1,876.00 0.00 1,876.00 AP 00405371 11/06/2019 ALCORN, RICHARD 20.00 0.00 20.00 AP 00405372 11/06/2019 AMERICAN PLANNING ASSOCIATION 788.00 0.00 788.00 AP 00405373 11/06/2019 AMERICAN SOCIETY OF SAFETY PROFESSIONALS 230.00 0.00 230.00 AP 00405374 11/06/2019 AMERON POLE PRODUCTS LLC 47,906.03 0.00 47,906.03 AP 00405375 11/06/2019 ARROW TRAILER SUPPLIES INC 280.80 0.00 280.80 AP 00405376 11/06/2019 AUTOLIFT SERVICES INC 524.52 0.00 524.52 AP 00405377 11/06/2019 AVAST ENTERTAINMENT 425.00 0.00 425.00 AP 00405378 11/06/2019 BERNELL HYDRAULICS INC 493.53 0.00 493.53 AP 00405379 11/06/2019 BIRD, NICHOLAS 420.00 0.00 420.00 AP 00405380 11/06/2019 BISHOP COMPANY 575.06 0.00 575.06 AP 00405381 11/06/2019 BRAUN BLAISING SMITH WYNNE P.C. 454.90 0.00 454.90 AP 00405382 11/06/2019 BRIGHTVIEW LANDSCAPE SERVICES INC 62,821.97 0.00 62,821.97 AP 00405383 11/06/2019 BW PRINTWORKS 0.00 336.84 336.84 AP 00405384 11/06/2019 C V W D 356.17 0.00 356.17 AP 00405389 11/06/2019 C V W D 78,541.01 318.45 78,859.46 *** AP 00405390 11/06/2019 CALIFORNIA MUNICIPAL UTILITIES ASSOC 12,826.10 0.00 12,826.10 AP 00405391 11/06/2019 CALIFORNIA, STATE OF 314.11 0.00 314.11 AP 00405392 11/06/2019 CALIFORNIA, STATE OF 185.93 0.00 185.93 AP 00405393 11/06/2019 CALIFORNIA, STATE OF 8.44 0.00 8.44 AP 00405394 11/06/2019 CALIFORNIA, STATE OF 7.22 0.00 7.22 AP 00405395 11/06/2019 CCS ORANGE COUNTY JANITORIAL INC 2,048.97 0.00 2,048.97 AP 00405396 11/06/2019 CHINO MOWER AND ENGINE SERVICE 629.76 0.00 629.76 AP 00405397 11/06/2019 CHRISTIAN HAPPENINGS ACQUISITIONS 200.00 0.00 200.00 AP 00405398 11/06/2019 CINTAS CORPORATION #150 3,418.18 0.00 3,418.18 AP 00405399 11/06/2019 CITY CLERKS ASSOCIATION OF CALIFORNIA 200.00 0.00 200.00 AP 00405400 11/06/2019 CLEMENT COMMUNICATIONS INC 240.90 0.00 240.90 AP 00405401 11/06/2019 CMRTA 90.00 0.00 90.00 AP 00405402 11/06/2019 CONSOLIDATED ELECTRICAL DISTR INC 2,047.46 0.00 2,047.46 AP 00405403 11/06/2019 CONVERGEONE INC 23,147.50 0.00 23,147.50 AP 00405404 11/06/2019 CREATIVE BRAIN LEARNING 1,363.20 0.00 1,363.20 AP 00405405 11/06/2019 CUCAMONGA VALLEY WATER DISTRICT 5,248.02 0.00 5,248.02 AP 00405406 11/06/2019 CUCAMONGA VALLEY WATER DISTRICT 70.00 0.00 70.00 AP 00405407 11/06/2019 DELL MARKETING LP 12,482.13 0.00 12,482.13 AP 00405408 11/06/2019 DESER, ABIGAIL 1,433.00 0.00 1,433.00 AP 00405409 11/06/2019 DIRECTV 176.24 0.00 176.24 User: VLOPEZ - VERONICA LOPEZ Page: 5 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 59 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405410 11/06/2019 DOG WASTE DEPOT 1,993.73 0.00 1,993.73 AP 00405411 11/06/2019 DP SOLUTIONS INC 525.00 0.00 525.00 AP 00405412 11/06/2019 DUKE PLUMBING INC 1,000.00 0.00 1,000.00 AP 00405413 11/06/2019 DURAN, MIRIAN 250.00 0.00 250.00 AP 00405414 11/06/2019 EXPRESS BRAKE SUPPLY 464.05 0.00 464.05 AP 00405415 11/06/2019 FORTIN LAW GROUP 4,175.70 0.00 4,175.70 AP 00405416 11/06/2019 FORTUNE FENCING 210.00 0.00 210.00 AP 00405418 11/06/2019 FRONTIER COMM 3,094.77 1,124.09 4,218.86 *** AP 00405419 11/06/2019 FRONTIER COMM 3,385.20 0.00 3,385.20 AP 00405420 11/06/2019 G AND M BUSINESS INTERIORS 0.00 7,272.48 7,272.48 AP 00405421 11/06/2019 GABEL & SCHUBERT INC 208.50 0.00 208.50 AP 00405422 11/06/2019 GLADWELL GOVERNMENTAL SERVICES 1,920.00 0.00 1,920.00 AP 00405423 11/06/2019 GRAINGER 1,230.43 0.00 1,230.43 AP 00405424 11/06/2019 GRAPHICS FACTORY PRINTING INC. 398.68 0.00 398.68 AP 00405425 11/06/2019 GRAYBAR ELECTRIC CO 1,462.36 0.00 1,462.36 AP 00405426 11/06/2019 GUERRA, SUZETTE 250.00 0.00 250.00 AP 00405427 11/06/2019 HAAKER EQUIPMENT CO 664.65 0.00 664.65 AP 00405428 11/06/2019 HAULAWAY STORAGE CONTAINERS INC. 250.00 0.00 250.00 AP 00405429 11/06/2019 HERITAGE EDUCATION GROUP 866.00 0.00 866.00 AP 00405430 11/06/2019 HERNANDEZ, DANIEL 28.00 0.00 28.00 AP 00405431 11/06/2019 HOYT LUMBER CO., SM 0.00 17.44 17.44 AP 00405432 11/06/2019 IATSE NATIONAL BENEFITS FUNDS 312.00 0.00 312.00 AP 00405433 11/06/2019 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62 AP 00405434 11/06/2019 INGRAM MICRO INC 42,487.54 0.00 42,487.54 AP 00405435 11/06/2019 INK SLINGER SCREEN PRINTING & EMBROIDERY 1,488.35 0.00 1,488.35 AP 00405436 11/06/2019 INLAND OVERHEAD DOOR COMPANY 425.25 0.00 425.25 AP 00405437 11/06/2019 INLAND VALLEY DANCE ACADEMY 1,869.00 0.00 1,869.00 AP 00405438 11/06/2019 KIMLEY HORN AND ASSOCIATES INC 16,760.00 0.00 16,760.00 AP 00405439 11/06/2019 KIZH NATION RESOURCES MANAGEMENT 0.00 9,678.75 9,678.75 AP 00405440 11/06/2019 LANCE SOLL AND LUNGHARD 40,575.00 4,250.00 44,825.00 *** AP 00405441 11/06/2019 LIEBERT CASSIDY WHITMORE 4,481.50 0.00 4,481.50 AP 00405442 11/06/2019 LINNELL, SHERRY 866.00 0.00 866.00 AP 00405443 11/06/2019 LITTLE, MARC 360.00 0.00 360.00 AP 00405444 11/06/2019 LOS ANGELES TRUCK CENTERS LLC 337.82 0.00 337.82 AP 00405445 11/06/2019 LOZANO SMITH LLP 1,475.00 0.00 1,475.00 AP 00405446 11/06/2019 MAGIC JUMP RENTALS 388.00 0.00 388.00 AP 00405447 11/06/2019 MARIPOSA LANDSCAPES INC 22,255.17 0.00 22,255.17 AP 00405448 11/06/2019 MAXIMUM PROTECTION SERVICES 73.00 0.00 73.00 AP 00405449 11/06/2019 MCI 69.36 0.00 69.36 AP 00405450 11/06/2019 MCMASTER CARR SUPPLY COMPANY 113.37 0.00 113.37 AP 00405451 11/06/2019 MUSIC STAR 288.00 0.00 288.00 AP 00405452 11/06/2019 MUTUAL PROPANE 0.00 1,563.77 1,563.77 AP 00405453 11/06/2019 NAPA AUTO PARTS 0.00 11.77 11.77 AP 00405454 11/06/2019 NEIUBER, ROBERT 16.57 0.00 16.57 AP 00405455 11/06/2019 NEOPOST USA INC 540.46 0.00 540.46 AP 00405456 11/06/2019 ONTARIO WINNELSON CO 85.66 0.00 85.66 AP 00405457 11/06/2019 ORANGE LINE OIL COMPANY 1,452.61 0.00 1,452.61 User: VLOPEZ - VERONICA LOPEZ Page: 6 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 60 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405458 11/06/2019 ORKIN PEST CONTROL 185.00 0.00 185.00 AP 00405459 11/06/2019 PARRON-HALL CORPORATION 0.00 862.01 862.01 AP 00405460 11/06/2019 PRE -PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00405461 11/06/2019 PROGRESSIVE BUSINESS PUBLICATIONS SPECIALTIES 1,080.00 0.00 1,080.00 AP 00405462 11/06/2019 PRUITT, SHALEEN 72.00 0.00 72.00 AP 00405463 11/06/2019 RADIUS GLOBAL SOLUTIONS 558.44 0.00 558.44 AP 00405464 11/06/2019 REFRIGERATION SUPPLIES DISTRIBUTOR 535.31 0.00 535.31 AP 00405465 11/06/2019 RIOS, KATHLEEN 250.00 0.00 250.00 AP 00405466 11/06/2019 SAFE SOFTWARE INC 6,986.00 0.00 6,986.00 AP 00405467 11/06/2019 SAN BERNARDINO COUNTY REGISTRAR OF VOTERS 52.88 0.00 52.88 AP 00405468 11/06/2019 SAN BERNARDINO CTY 18,513.29 0.00 18,513.29 AP 00405469 11/06/2019 SAN BERNARDINO LAFCO 18,088.00 0.00 18,088.00 AP 00405470 11/06/2019 SBPEA 2,532.74 0.00 2,532.74 AP 00405471 11/06/2019 SC FUELS 30,493.28 0.00 30,493.28 AP 00405472 11/06/2019 SEVOLD, AMANDA 270.00 0.00 270.00 AP 00405473 11/06/2019 SHEAKLEY PENSION ADMINISTRATION 0.00 176.90 176.90 AP 00405474 11/06/2019 SHEAKLEY PENSION ADMINISTRATION 399.10 0.00 399.10 AP 00405475 11/06/2019 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00405476 11/06/2019 SHERWIN WILLIAMS CO, THE 218.76 0.00 218.76 AP 00405477 11/06/2019 SHRED PROS 0.00 58.00 58.00 AP 00405478 11/06/2019 SIPHOMSAY, SID 26.25 0.00 26.25 AP 00405479 11/06/2019 SOUTH COAST AQMD 895.10 0.00 895.10 AP 00405482 11/06/2019 SOUTHERN CALIFORNIA EDISON 10,605.26 732.82 11,338.08 *** AP 00405483 11/06/2019 SOUTHERN CALIFORNIA EDISON 4,120.16 0.00 4,120.16 AP 00405484 11/06/2019 SOUTHERN CALIFORNIA EDISON 10,290.86 0.00 10,290.86 AP 00405485 11/06/2019 SOUTHERN CALIFORNIA EDISON 248.57 0.00 248.57 AP 00405486 11/06/2019 STANDARD INSURANCE COMPANY 3,477.00 0.00 3,477.00 AP 00405487 11/06/2019 SUN BADGE CO 0.00 617.71 617.71 AP 00405488 11/06/2019 SUPERION LLC 113,492.51 0.00 113,492.51 AP 00405489 11/06/2019 SUSAN JACKSON HARDEN INC. 6,700.00 0.00 6,700.00 AP 00405490 11/06/2019 SYSCO LOS ANGELES INC 982.46 0.00 982.46 AP 00405491 11/06/2019 T S R CONSTRUCTION & INSPECTION 22,569.45 0.00 22,569.45 AP 00405492 11/06/2019 TAMERICA PRODUCTS 1,351.10 0.00 1,351.10 AP 00405493 11/06/2019 TIREHUB LLC 1,816.53 0.00 1,816.53 AP 00405494 11/06/2019 U S LEGAL SUPPORT INC 845.87 0.00 845.87 AP 00405495 11/06/2019 U.S. BANK PARS ACCT #6746022500 20,536.04 0.00 20,536.04 AP 00405496 11/06/2019 U.S. BANK PARS ACCT #6746022500 1,234.72 0.00 1,234.72 AP 00405497 11/06/2019 UNITED PACIFIC SERVICES INC 49,030.00 0.00 49,030.00 AP 00405498 11/06/2019 UNITED SCENIC ARTISTS PENSION & WELFARE FUNDS 234.00 0.00 234.00 AP 00405499 11/06/2019 UNITED WAY 60.00 0.00 60.00 AP 00405500 11/06/2019 UPS 92.77 0.00 92.77 AP 00405501 11/06/2019 US POST OFFICE 11,000.00 0.00 11,000.00 AP 00405502 11/06/2019 VENEKLASEN ASSOCIATES INC 0.00 3,000.00 3,000.00 AP 00405503 11/06/2019 VERIZON WIRELESS - LA 102.74 0.00 102.74 AP 00405504 11/06/2019 VISION COMMUNICATIONS CO 1,102.62 0.00 1,102.62 AP 00405505 11/06/2019 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00405506 11/06/2019 VULCAN MATERIALS COMPANY 6,334.02 0.00 6,334.02 User: VLOPEZ - VERONICA LOPEZ Page: 7 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 61 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405507 11/06/2019 WAXIE SANITARY SUPPLY 2,740.22 0.00 2,740.22 AP 00405508 11/06/2019 WEST COAST SAND AND GRAVEL INC 1,114.60 0.00 1,114.60 AP 00405509 11/06/2019 WESTLAND GROUP INC 4,340.00 0.00 4,340.00 AP 00405510 11/06/2019 WHITE HOUSE PHOTO INC 700.00 0.00 700.00 AP 00405511 11/06/2019 WHITTIER FERTILIZER 754.26 0.00 754.26 AP 00405512 11/06/2019 YEH, PEI CHEN 58.00 0.00 58.00 Total City: $2,736,212.53 Total Fire: $191,644.97 Grand Total: Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 8 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:12:13 Page 62 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2019 to September 30, 2019 DATE DESCRIPTION CITY FIRE AMOUNT 9/3 WIRE PAYMENT - RCMU CAISO 3,743.45 3,743.45 9/4 Bank Fee 72.00 - 72.00 9/4 U.S. BANK - Purchasing Card Payment 34,652.24 8,013.05 42,665.29 9/4 U.S. BANK - Corporate Card Payment 52,281.95 22,138.23 74,420.18 9/4 U.S. BANK - Costco Card Payment 67.89 413.83 481.72 9/5 Workers Comp - City Account Transfer 3,500.15 - 3,500.15 9/5 Workers Comp - Fire Account Transfer - 5,126.08 5,126.08 9/6 Workers Comp - City Account Transfer 597.12 - 597.12 9/6 Workers Comp - Fire Account Transfer - 223.66 223.66 9/9 WIRE PAYMENT - RCMU CAISO 4,254.13 - 4,254.13 9/9 Workers Comp - City Account Transfer 431.53 - 431.53 9/9 Workers Comp - Fire Account Transfer - 297.60 297.60 9/10 Workers Comp - City Account Transfer 10,796.67 - 10,796.67 9/10 Workers Comp - Fire Account Transfer - 2,594.09 2,594.09 9/11 STATE DISBURSEMENT UNIT - Child Support Payments 1,841.00 - 1,841.00 9/11 Workers Comp - Fire Account Transfer - 539.88 539.88 9/12 CALPERS - Fire - Retirement Account Deposit 2,575.50 2,575.50 9/12 CALPERS - Fire - Retirement Account Deposit 3,905.72 3,905.72 9/12 CALPERS - Fire - Retirement Account Deposit 4,387.83 4,387.83 9/12 CALPERS - Fire - Retirement Account Deposit 9,099.15 9,099.15 9/12 CALPERS - Fire - Retirement Account Deposit 13,135.95 13,135.95 9/12 CALPERS - Fire - Retirement Account Deposit 115,613.49 115,613.49 9/12 STATE DISBURSEMENT UNIT - Child Support Payments 5,398.92 5,398.92 9/12 Workers Comp - Fire Account Transfer - 774.41 774.41 9/13 Workers Comp - City Account Transfer 110.19 - 110.19 9/16 Workers Comp - City Account Transfer 12.00 - 12.00 9/16 Workers Comp - Fire Account Transfer - 12.00 12.00 9/17 CALPERS - City - Retirement Account Deposit 61,170.52 - 61,170.52 9/17 CALPERS - City - Retirement Account Deposit 119,699.63 119,699.63 9/17 WIRE PAYMENT - RCMU CAISO 128,987.64 128,987.64 9/18 Workers Comp - City Account Transfer 9,137.45 - 9,137.45 9/18 Workers Comp - Fire Account Transfer - 24,413.01 24,413.01 9/19 Workers Comp - Fire Account Transfer - 110.19 110.19 9/20 Workers Comp - City Account Transfer 1,084.89 - 1,084.89 9/20 Workers Comp - Fire Account Transfer - 597.05 597.05 9/23 WIRE PAYMENT - RCMU CAISO 32,273.07 - 32,273.07 9/23 Workers Comp - City Account Transfer 927.03 - 927.03 9/23 Workers Comp - Fire Account Transfer - 716.19 716.19 9/24 Workers Comp - City Account Transfer 1,356.96 - 1,356.96 9/24 Workers Comp - Fire Account Transfer - 75.00 75.00 9/25 STATE DISBURSEMENT UNIT - Child Support Payments - 5,209.84 5,209.84 9/25 STATE DISBURSEMENT UNIT - Child Support Payments 1,961.75 - 1,961.75 9/25 Workers Comp - City Account Transfer 3,424.00 - 3,424.00 9/25 Workers Comp - Fire Account Transfer - 1,642.79 1,642.79 9/26 CALPERS - Fire - Retirement Account Deposit 134,611.63 134,611.63 9/26 CALPERS - Fire - Retirement Account Deposit 2,228.64 2,228.64 9/26 CALPERS - Fire - Retirement Account Deposit 3,424.94 3,424.94 9/26 CALPERS - Fire - Retirement Account Deposit 4,122.03 4,122.03 9/26 CALPERS - Fire - Retirement Account Deposit 4,595.15 4,595.15 9/26 CALPERS - Fire - Retirement Account Deposit 9,098.93 9,098.93 9/26 CALPERS - Fire - Retirement Account Deposit 12,583.06 12,583.06 9/26 CALPERS - Fire - Retirement Account Deposit 14,678.65 14,678.65 9/26 CALPERS - Fire - Retirement Account Deposit - 115,470.20 115,470.20 9/26 Workers Comp - City Account Transfer 437.97 - 437.97 9/26 Workers Comp - Fire Account Transfer - 5,168.37 5,168.37 9/27 CALPERS - City - Retirement Account Deposit 58,989.42 - 58,989.42 9/27 CALPERS - City - Retirement Account Deposit 119,280.62 119,280.62 9/27 Workers Comp - City Account Transfer 12.71 - 12.71 9/30 Workers Comp - Fire Account Transfer - 1,160.00 1,160.00 TOTAL CITY 651,103.98 TOTAL FIRE 534,155.06 1 Page 63 DATE DESCRIPTION CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Electronic Debit Register September 1, 2019 to September 30, 2019 CITY FIRE AMOUNT GRAND TOTAL 1,185, 259.04 Page 64 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara Layne, Finance Director SUBJECT: CONSIDERATION TO APPROVE WEEKLY CHECK REGISTERS FOR CHECKS ISSUED TO SOUTHERN CALIFORNIA GAS COMPANY IN THE AMOUNT OF $8,397.95 DATED OCTOBER 29, 2019 THROUGH NOVEMBER 11, 2019. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 So Ca Gas - Check Register Page 65 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 10/29/2019 through 11/11/2019 Check No. Check Date Vendor Name Ca Fire Amount AP 00405328 10/30/2019 SO CALIF GAS COMPANY 7,059.79 465.67 7,525.46 *** AP 00405329 10/30/2019 SO CALIF GAS COMPANY 1,338.16 0.00 1,338.16 Total City: $8,397.95 Total Fire: $465.67 Grand Total: S8,863TZ Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ - VERONICA LOPEZ Page: 1 Current Date: 11/12/2019 Report: CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout Time: 09:17:58 Page 66 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: James C. Frost, City Treasurer INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Sandra G. Ramirez, Department Manager SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF SEPTEMBER 30, 2019. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of September 30, 2019. BACKGROUND: The attached investment schedule as of September 30, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on February 20, 2019. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary September 30, 2019 Page 67 O U cc IM C O = Ecn v- 0 vEN SM E V C = M O 0 U � v O c O o E OC��o, 0 0 IL co 7 W W C� F C aOD CD N O M O I 0 N N N N in w 8 M n !9 m o, � IT m � °r° m l O N N � 7 M N Q�ppN O V' n W O IR N N O O f0 M N O O r O � O1 N O O N M to, OMf O W n N O O Of t � N O C N � CO f7 O eMe}} O N Ol N O m Ql 0 NO O O 13 r O f0 N Of O N O G {7 O O O O N O O O O O O I N O O O N O N L m ui M of O � N N r O O O N NN to o o C V Q O co M co n M A o 0 o 0 M W Z c N dCc N N o Q @ d C— C U SO � v co O O E a N O N N r N c C V Q O co M co n M y $_ �c?210E -n 2m ai Z c N dCc N o Q @ d C— C U a � v o U. 0 � i Q O co M co n M y $_ U o -n 2m ai c N dCc N r I� mE a f� E a O N N r L w ' E 0 c FL- rn S3 m � E LD d 7 O C �O O 'O y r O C � Q vQ � 0) 4)y C O t d w N C w O oH N E O Z..>S `O {p N N C Q_ y LL N N O _V cTi .2 O a C 0 o.'o c (NO N O g N — N N Ole N 3 F. 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L E ¢ v c j LL v 7 LL v LL v 0 O U U c LLxx c LLxx c LLx LL in N LL ax N yy v c ° c 7 C m m m lL dya U. N U lL N �d� n v lL l0 w�a�i LL LL f0 7 O v c C y � 0�N 1o� ia",I.� Z —�dFLLaE LL 0 0 0)) m c 3 v Z m c Z m o 2 m d m a >> ° CL aS I rn° o w c o o a"i v o ° v `� o m �i C v �' o E�m m¢c)m0(n a`�i mw ow ¢m x Q. a�'i obi Um�tnw�a. m ¢c) o m ° °O1 rn e rn °°) N Q LL LL LL LLL LL LL C N N (q N N W F a 3 o = N N !n y N m � N 0) O � Q Q m N co 0 CA C N C d W O C O °d N O m O Z _ m n a Ix E c H E E 0 oQ N A0 O U 4 CN {0Np1 Ny N N N 2 cc -+ U U U N N w m 2 Page 76 Page 77 n r O O LO 0) Co W OD N. O O LO Cl) N 0) N a c0 c0 c0 C (O O W O to N 0) 0) C (O O (`7 N h O'J (� O f� (7 M ('0 (D (7 M O c7 In co M N fV �O a 6 M (O O 1 6 (0 , 0) f` O O O c0 N N W N N � N 07 O W n () N D7 O c0 .- c'7 �i F N N N N M 2 Lf) F N N co m (h V j mZ Z Z Z � OI W U) Lf) L L 00 0 0 co Q co Q IL rzniz:n m E Q a v o v c c c c 3 > > > LL LL LL U. m m m m� aTi m m m c c c c 0 0 0 0 N W W O It O O O I, n n oO O o v It It Nt N N N N P, n P� r- tD CD co rD c c > > LL LL C X C 7 F m U- E E m m LL >1Z CL o E m (n co n N W O Q c co E E 3 co Page 78 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: James C. Frost, City Treasurer INITIATED BY: Lori E. Sassoon, Deputy City Manager/Administrative Services Tamara L. Layne, Finance Director Sandra G. Ramirez, Department Manager SUBJECT: CONSIDERATION TO RECEIVE AND FILE CURRENT INVESTMENT SCHEDULE AS OF OCTOBER 31, 2019. RECOMMENDATION: Staff recommends that the City Council receive and file the attached current investment schedule for the City of Rancho Cucamonga as of October 31, 2019. BACKGROUND: The attached investment schedule as of October 31, 2019 reflects cash and investments managed by the Finance/Treasury Management Division and is in conformity with the requirements of California Government Code Section 53601 and the City of Rancho Cucamonga's adopted Investment Policy as approved by the City Council on February 20, 2019. ANALYSIS: The City Treasurer is required to submit a quarterly investment report to the City Council in accordance with California Government Code Section 53646. The quarterly investment report is required to be submitted within 30 days following the end of the quarter covered by the report. However, the City Treasurer has elected to provide this report on a monthly basis. FISCAL IMPACT: None COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Description Attachment 1 - Portfolio Management - Portfolio Summary October 31, 2019 Page 79 C O E U 0 U C 92 O U 0 O C E C r v EG 'Cum E O co Co O C C ' O oO O Ooa Ua r' W j W 001 N O 1+0 7 M f0 IM f+l M N cV fV C N CV r 10 O I, M n N m CO fV cV N O N N r v m D; pip O .- N p a N O O R 1O O O o O W 'OL O clc0 n a0 N OO O E O cow0 'nMCD V m — N O 0 0 m O O O I, w tip o tO o LQ o f0 In coN CQ O � � t � d Cis M M N c S = 0 0 co coco O O w qc m mm m t $ s V 2 c cca a c t M m O dl o ci a3 c n > N M O� c V Q 01 N N c S = w N m C m LL 0 d E C qc m mm m t $ s V 2 c cca a c t Q O i4 a z a m O dl o ci a3 c n > N Z -i L a i 0 CO c V Q U H m Page 80 $ c � d E m mm m E cca .0 er- m E L T E > CL c 01 y m rn E U O V C N OL O s I Q y d O) C .- to N N C w O N E O C y y m 2N O y C LL N O_ N E v m O e 0.2 CL c C Q OIoi I� Go oaf 0 > V -D O L C !y N R m p >1 �+ N w U SO) U. 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GLLi o L LL T Z U o L LL T mZ U 'O N o E m L LL T Z C C m o L C v m m m w w m a m m acr co .2 a` (n r8 cr (n as a` cs (n a$ It c m 10 (cp c c c c c Q N¢ m m m m m y L 'CCCC O O O O W U > a 0 N T W c m a o 2 � N � m Q c v o o U m O W �a 65 (D Q y (° Z v0 N N C C O LU YW C G) U m ao N N N N Q N N 3 z z z z z z Q ❑ ❑ ❑ ❑ ❑ ❑ W U U U U U U Page 89 -4 Page 90 Ll- k0 OD % kkk K \�>/ / 22 ©@@� k k Ikkk R m a 3 _ \ \� -4 Page 90 Ll- kkk \�>/ / ©@@� Ikkk OD a _ \� \\\{ «Ci ILn mmm� cc Ec%§ | ! 0 okr } w ! 22 %20 } } CC ID z U. ■ 2cf E j 7 cc LL § �vk f CL }I£w � � c� \ �IL ! $ a ) 1 a ` k ) § u | � ■ k m § ■ k 3 v / } -4 Page 90 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Romeo M. David, Associate Engineer SUBJECT: CONSIDERATION TO ACCEPT AS COMPLETE, FILE THE NOTICE OF COMPLETION AND AUTHORIZE RELEASE OF RETENTION AND BONDS FOR THE FISCAL YEAR 2018/19 LOCAL SLURRY SEAL PAVEMENT REHABILITATION PROJECT. RECOMMENDATION: Staff recommends the City Council: 1. Accept the Fiscal Year 2018/19 Local Slurry Seal Pavement Rehabilitation, Contract No. 19-049 (Project), as complete; 2. Approve the final contract amount of $441,201; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of $348,732, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On May 1, 2019, the City Council awarded a construction contract to American Asphalt South, Inc., in the amount of $348,732 for the construction of the Fiscal Year 2018/19 Local Slurry Seal Pavement Rehabilitation Project. Additionally, the City Council authorized a 5% contingency in the amount of $17,437 to address unforeseen construction related incidentals. On August 7, 2019, the City Council authorized an increase in construction contingency in the amount of $127,000 from the Landscape Maintenance District LMD-313 Fund (Fund 133) to slurry seal the parking lots at the Metrolink Station through a contract change order. Staff determined that issuing a contract change order for this additional work would result in an estimated savings of approximately 20% over bidding the work separately. Page 91 The scope of work consisted of weed killing, routing and crack sealing, application of slurry seal, protecting existing manholes and valves, restriping and installation of pavement markings and other related items of work per the plans. A vicinity map is included as Attachment 1. ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result on two (2) Change Orders, including the final balancing statement is summarized below: Change Order No. 01: Application of slurry seal to the parking lots located at the Metrolink Station. The change in contract cost due to this change order is an increase of $118,480. Change Order No. 02: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is a deduct in the amount ($26,011) resulting from a deduction in the final quantities of Slurry Seal Type 2 aggregate gradation. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of $567,972 was budgeted in Fiscal Year 2018/19 from Measure I (Fund 177) and Landscape Maintenance District LMD-3B (Fund 133) Funds, all of which are identified under Capital Improvement Project Account No's. in the amount listed below. Account No. Funding Source Description Amount 11773035650/1022177-0 Measure I Fund (177) Local Street Rehab $440,972 11333035650/2021133-0 LMD-313 Fund (133) Metrolink Slurry Project $127,000 Total Project Funding = $567,972 The final project cost is $526,004 as shown below: Expenditure Amount Final Construction Contract $441,201 Construction Inspection Services $61,200 Construction Materials Testing $23,603 Total Project Cost = $526,004 A total of $41,968 is remaining in the budget for this project and will be returned to the Measure I (Fund 177) fund balance to be used for future capital improvement projects. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council goal of Enhancing Premier Community Status by rehabilitating the existing roadway surface and extending the pavement life, use, and rideability. ATTACHMENTS: Description Attachment 1 - Vicinity Map Page 92 ATTACHMENT 1 PROJECT# 800-2019-09 Vicinity Map NOT TO SCALE 1IT 7 l W+ e fr r�I • S / 3 3 e I @ I +�• mond 5t beer Creek 1 ` Channel I I } Hillside Rd Hlllslde Rd [4 INside Rff 4 y I ' Creyy� } r ,N;t5on Ave I WlPson Ave o �•�; Thero-eq}�pred`' y Cha ffe }I • • � ra � [t is • College Schaol • r fi Banyan St Banyan St 13enytj5t ' M Careh •• Leman Ave Lemon Ave linta9 4r vin Basin r n , r! a:Alta Loma DF Or a �_ C - - C + ° Alla Loma • LA ®coria Sr Grapeland > s us M � Etiwanda' � Q D } 3 = flF A Upland Hilts �+ ° w m Country Cul, 6 n a a a 1E . r w w o ro 'f.� C Gth St + U y A I t _ tJ m 15 f s $ a Rancho Q ; a Cucamonga .� row Hwy 4 a w v y { Arrow Rte Arrow Rtr % { a ro I_ m 9th Stm North Jersey Blvd / Metrolink Parking Lot Whittra� Ave U Kaiser E 8th ?F .. .. 8th St Cucamonga I �t �f►gda5t E 7th St y a i z ❑ 16 E 6th St° �° < 6th St I fD ° ° m ■• r E s < � v � E dth�5t rn • . . . -"yt . — .. d*Ot Fw11" 9t• 4 San Bernardino Ave Project Site LI Page 93 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason Welday, Director of Engineering Services/City Engineer Brian Sandona, Senior Civil Engineer SUBJECT: CONSIDERATION TO APPROVE AND ADOPT THE FINDINGS OF A REPORT DEFINING A SINGLE FAMILY DWELLING UNIT AND A MULTI- FAMILY DWELLING UNIT AS IT PERTAINS TO THE TRANSPORTATION DEVELOPMENT IMPACT FEES FOR THE RESORT PROJECT LOCATED NORTH OF FOURTH STREET, SOUTH OF THE BNSF/METROLINK RAIL LINE, WEST OF MILLIKEN AVENUE, AND EAST OF UTICA/CLEVELAND AVENUES; PREPARED BY FEHR AND PEERS TRANSPORTATION CONSULTANTS, AND SUBMITTED BY SC RANCHO DEVELOPMENT CORP. RECOMMENDATION: Staff recommends that the City Council approve the report prepared by Fehr and Peers and adopt the findings therein as they relate to the Transportation Development Impact Fees for The Resort project, formerly known as Empire Lakes. BACKGROUND: On May 18, 2016, the City Council of the City of Rancho Cucamonga adopted Resolution No. 16-056, approving General Plan Amendment DRC2015-00114, which amended the 2010 General Plan of the City to allow a proposed mixed use, high density residential/commercial development on a site developed with the now -closed Empire Lakes Golf Course located north of Fourth Street, south of the BNSF/Metrolink rail line, west of Milliken Avenue, and east of Utica/Cleveland Avenues. On June 1, 2016, following the second reading, the City Council adopted Ordinance No. 888, adopting Specific Plan Amendment DRC2015-00040, which amended the Rancho Cucamonga Industrial Area Specific Plan (IASP) Subarea 18 Specific Plan to allow and set forth the design and technical standards/guidelines for a proposed mixed use, high density residential/commercial development on a site that was, at the time, the Empire Lakes Golf Course. On June 1, 2016, following the second reading, the City Council adopted Ordinance No. 889, adopting Development Code Amendment DRC2015-00115, which amended the provisions of the Development Code of the City to allow the proposed mixed use, high density residential/commercial development on a site that was, at the time, the Empire Lakes Golf Course. On September 5, 2018, the City Council adopted Ordinance 934, approving Development Agreement DRC2015-00118 regarding the Empire Lakes Specific Plan. Section 10.C. of The Development Page 94 Agreement states that "Property Owners shall submit an analysis to the City documenting the traffic impact nexus of the Project's for -sale single-family detached units and condominium units relative to the `Residential Multi -Family Attached' product for the purpose of calculating development impact fee rates." ANALYSIS: Consistent with the requirements of the development agreement, SC Rancho Development Corp. submitted a report prepared by Fehr and Peers Transportation Consultants, to the City Engineer for review. It concluded from analysis of similar developments and product types already constructed in other areas of the State that given the product design and site planning for The Resort, the traffic impacts anticipated for the proposed single-family detached units and/or condominium units are substantially similar to those of residential multi -family attached units. Staff has reviewed the report and concurred with the findings that for the product types identified in the report within the area covered by the development agreement, assessing fees at the rate established for multi -family attached residential is most appropriate and consistent with the anticipated traffic impacts. If approved, staff will compare the characteristics of the product types and site layouts of future developments within the specific plan area for consistency with those described in the report for The Resort prior to assessing the Transportation Development Impact Fees at this rate. Further, given the specificity of the report to The Resort, its findings are not considered applicable to other proposed developments within the City. FISCAL IMPACT: Development within The Resort that is consistent with the product types described in the report would be assessed Transportation Development Impact Fees at the multi -family attached rate rather than the single family detached rate. Current rates as of March 1, 2018 for each are: Single Family Detached: $10,599 per unit Multi -Family Attached: $6,359 per unit Fees collected within the Transportation Development Fee Program are based on the anticipated traffic impact for each development and are required to be utilized to construct projects within the program's approved list that mitigate traffic impacts of development citywide. COUNCIL GOAL(S) ADDRESSED: Not applicable. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 - Trip Generation Report Page 95 ATTACHMENT 1 Vicinity Map D RC2015-00118 NOT TO SCALE Rancho Cucamonga Leurzl Sl m ' Q Superior Coup 7 W scn�:r;r•w•n � Upland Chrlstian e,lu�Nn ct Academy alvacr� Adults Sports Park;9 echo rents 9 United States SW iii n•y m lack 6ernp 7r = Postal Service _ r � e Arrow Rout€ Arrow Raine � Arrow ROLIte F c Arconrc Fastening g 4 4 Systems & Rings H � 3'cll� pr ~ 26th Si Jev EIA JNS�Y%qC p Q s Rancho Cucwonoa� ROCHESTER 9 s :S Arai -a Si Site � E G 701St `' :2 ph St st ti e7 n � a , a I 61h St .I h 4th St FAtr m s c S' � � e ,� Son Mar•nn Sc Y � — a Srh Sr rradcmadL $i 3 6 " a Costco Wholesale Q f a A The Reserve at Empire 7�. a C�.11 R Iroow A Lakes Apartments a `m Lake-&Apa T — Fourth St Fourth St m 1 Edwards Ontario Palace P Target Q 22 IMAX & RPX a AMC DINE -IN Q a concw",, Park Centre v - Ontario Mills 30 Marketplace At �. � , Citizens Business Ontario Center A Page 96 ATTACHMENT 2 The Resort Development Impact Fee and High Density Trip Generation Report Prepared for Lewis Group OF Companies Finalized July 31, 2019 �.zOMIAM FEHR�PEERS Page 97 The Resort Trip Generation Report NIL July 2019 Table of Contents 1. PURPOSE................................................................................................................................................2 2. EXECUTIVE SUMMARY........................................................................................................................3 3. TRANSPORTATION DEVELOPMENT FEES.........................................................................................5 ITETrip Generation Rates.................................................................................................................................................5 Correcting Trip Generation Rates..................................................................................................................................5 4. THE RESORT DEVELOPMENT..............................................................................................................8 S. TRIP GENERATION SURVEYS..............................................................................................................9 Near Perfect Match Developments...........................................................................................................................11 Brea Van Daele Development.............................................................................................................................11 Sacramento Creamery Development...............................................................................................................12 High -Density Developments........................................................................................................................................13 Santa Barbara and the Enclave Apartment Surveys....................................................................................13 Detached Condominium Surveys.......................................................................................................................14 TripSurvey Results...........................................................................................................................................................16 6. SUMMARY AND CONCLUSION........................................................................................................18 Recommendations...........................................................................................................................................................19 Page 98 NIL 1. The Resort High -Density Trip Generation Report July 2019 PURPOSE The purpose of this report is to comply with Section 10 (C) of the Development Agreement Regarding the Empire Lakes Specific Plan ("Project") by and between SC Rancho Development Corp., Empire Lakes Holding Company, LLC ("Property Owners") and the City of Rancho Cucamonga ("City"). Section 10 (C) requires the Property Owners to submit an analysis to the City documenting the traffic impact nexus of the Project's for -sale single-family detached units and condominium units relative to the "Residential Multifamily Attached" product for the purpose of calculating development impact fee rates. The purpose of the analysis is to indicate definitive parameters that would be used in making the determination of whether these unit should be considered "Residential Multifamily Attached" during the permitting phase for each development within the Project. If the City Council finds, based on its review of this analysis, that the traffic impacts caused by single-family detached units and/or condominium units are similar to those caused by Multifamily (Attached) units, then the City will use the rate for Residential Multifamily (Attached) units in calculating the development impact fees for those for -sale single-family detached units and/or condominium units addressed in this analysis. 2 Page 99 The Resort High -Density Trip Generation Report July 2019 2. EXECUTIVE SUMMARY The Resort is a high-density mixed-use development located in the City of Rancho Cucamonga on the former Empire Lakes Golf Course. The Resort consists primarily of high density attached for sale and for rent homes. In Phase I of The Resort development, there are two neighborhoods approved for the construction of high-density detached condominiums. Because these condominiums are detached, the developer is required to submit a report to the City demonstrating the traffic impacts from these types of developments are similar to residential multifamily units for purposes of calculating City Transportation Development Fees. Fehr & Peers was engaged to conduct traffic surveys of six high density condominium and apartment communities to determine if these communities produce trip generation rates (e.g. the number of vehicle trips generated by that use) similar to the Institute for Transpiration Engineers (ITE) standards for single family detached homes or for multifamily attached homes. The communities surveyed share similar characteristics, density, size and bedroom count to those proposed at The Resort with one exception; The Resort is a mixed-use development with closer proximity to mass transit (Metrolink) relative to most of the surveyed locations. According to Getting Trip Generation Right — Eliminating the Bias Against Mixed Use Development (Walters, Bochner, Ewing, May 2013), mixed-use developments produce traffic at lower rates than typical ITE standards. The survey data clearly demonstrates a correlation of trip generation to development density rather than the type of home constructed (e.g. detached or attached). Peak trip generation from developments that most closely match the proposed developments in The Resort produced peak trips at 52% of the ITE single family standard and 86% of the ITE multifamily standard. Peak trip generation from surveyed higher density communities, detached and attached (15.4 to 16.9 units per acre) produced peak trips at 64% of the ITE single family standard and 104% of the ITE multifamily standard. Peak trips for detached densities ranging between 12.9 and 13.5 units per acre, increased slightly to 69% of the ITE single family standard and 115% of the ITE multifamily standard. The combined weighted average of peak trip generation of the communities surveyed is 66% of the ITE single family standard and 111% of the ITE multifamily standard. Based on the data collected, the weighted average trip generation rates are more closely aligned with the ITE multifamily standards. As a mixed-use community, it is expected that trip generation from the two high density detached neighborhoods at The Resort to be similar to or less than the surveyed communities; thus it is appropriate for the City to use the Residential Multi -Family Attached rate when calculating Transportation Development Fees for these communities at The Resort. 3 Page 100 The Resort High -Density Trip Generation Report July 2019 J Actual Trip Generation Survey Data Surveyed Peak Trip Generation Rate % of ITE SF Rate % of ITE MF Rate Home Size Density 0.74 0.99 0.46 0.56 Project Name Location Unit Type Ownership Dwelling Units Low High DU / AC AM PM AM PM AM PM SUBJECT - Tri Pointe SUBJECT - Van Daele The Resort The Resort SFD Triplex Condo Condo 80 99 1860 1464 2237 1536 15.7 13.8 179 1662 1887 14.8 Van Daele The Creamery Brea Sacramento Triplex + Flats SFD Condo Fee 93 117 1978 1756 2537 2329 16.9 15.4 0.47 0.53 0.40 0.32 64% 72% 40% 32% 102% 115% 71% 57% Near Perfect Match Developments 210 1867 2433 16.1 0.50 0.36 68% 36% 109% 63% Combined Weighted Average / Percent of ITE Rates 1 0.43 52% 86% Van Daele Santa Barbara The Enclave The Creamery Brea Rancho Cucamonga Rancho Cucamonga Sacramento Triplex+ Flats Apartments Apartments SFD Condo Rental Rental Fee 93 185 306 117 1978 980 871 1756 2537 2141 2030 2329 16.9 15.9 15.5 15.4 0.47 0.53 0.63 O.S3 0.40 0.57 0.59 0.32 64% 72% 85% 72% 40% 58% 60% 32% 102% 115% 137% 115% 71% 102% 105% 57% High Density Developments (Tri Pointe) 1 701 1396 2259 1S.9 0.57 0.51 76% 52% 123% 1 92% Combined Weighted Average / Percent of ITE Rates 0.54 64% 107% Los Abanicos Monterey Santa Margarita Irvine SFD-Motor Court SFD-Triplex Condo Condo 258 78 911 1665 1498 1882 13.5 12.9 0.57 0.69 0.53 0.65 77% 93% 54% 66% 124% 95% 150% 116% Detached Condominiums (Van Daele) 336 1288 1690 13.2 0.60 0.56 81% 56% 130% 100% Combined Weighted Average / Percent of ITE Rates 0.58 69% 115% All Communities Combined Weighted Averages / Percent 0.58 1 0.54 79% 1 54% 126% 1 96% Combined Weighted Average / Percent of ITE Rates 0.56 66% 111% Page 101 . The Resort High -Density Trip Generation Report FI�FA4 July 2019 3. TRANSPORTATION DEVELOPMENT FEES The City Council approved Resolution No. 18-114 on November 21, 2018. This Resolution revised the City- wide Transportation Development Fees for all developments within the City and is the basis for which traffic impact fees are estimated. The City's transportation impact fee is a trip -based fee. Trip -based fees use trip generation rates of a project to estimate the specific transportation fee for that project and the trip rates are used to calculate Equivalent Dwelling Units (EDU) to calculate fees (e.g. if a multifamily generates 60% of the trips generated by a single- family home, then it has a 0.6 EDU). As such, the fee uses the Institute of Transportation Engineers' (ITE) Trip Generation Manual to determine the traffic trip generation rates for all land uses, including Residential, Single -Family (Detached) and Residential Multifamily (Attached) units. Residential Single -Family (Detached) was assigned 1.0 EDU per unit. Residential Multifamily (Attached) and Apartments and Condominiums (Attached) were assigned 0.6 EDU per unit. Transportation Development Fees, effective March 1, 2019 are $10,854.00 per Single -Family Dwelling Unit and $6,512.00 per Multifamily, Apartment and Condominium Dwelling Unit. ITE TRIP GENERATION RATES The ITE trip generation rates used for developing the impact fees are noted below. Based on this data, it appears that the peak hour rates were used to establish the EDU comparison for the fee program. Land Use Category Daily Trip Rate per Unit AM Peak Hour Rate per Unit PM Peak Hour Rate per Unit Single -Family Detached 9.44 0.74 0.99 Multifamily Housing (Low -Rise) 7.32 0.46 0.56 CORRECTING TRIP GENERATION RATES Traffic Engineers have utilized the ITE manual extensively for estimating trip generation for various projects throughout the United States. However, the ITE manual clearly identifies that these rates have been collected over several decades, are based on sometimes dated information, are isolated (single use) survey locations in traditionally suburban areas (which do not reflect development in mixed-use environments) and should not be used when local (better) data is available. 5 Page 102 NIL The Resort High -Density Trip Generation Report July 2019 Additional research has been conducted and was published by the American Planning Association in the report Getting Trip Generation Right — Eliminating the Bias Against Mixed Use Development (Walters, Bochner, Ewing, May 2013). This research has indicated that the following built environment variables affect trip generation and the myopic approach in the ITE manual typically over-estimates trip generation; particularly in mixed-use environments. This over -estimation leads to exaggerated impacts and increased mitigation responsibility. The research identified above identifies that the ITE method largely ignore the following built environment variables that affect trip generation (commonly referred to as the "D" variables) which are also discussed in Travel and the Built Environment — A Meta -Data Analysis (Ewing, 2009) and the Environmental Protection Agency's (EPA) Smart Locations Database': • Diverse land uses and activities can fill basic needs nearby, thereby reducing automobile travel. They allow for linkage of trips in multipurpose trip chains, with a single auto trip to an activity center followed by several short trips on foot. Mixed-use sites also create the opportunity for shared parking, which in turn encourages multipurpose trips and reduces the tendency to make separate automobile trips from one destination to the next. • Higher densities and intensities of development provide opportunities for residents, employees, and visitors to circulate among larger numbers of businesses and activities by walking, bicycling, or making short trips by automobile. Higher concentrations of land use also support higher quality and higher -frequency transit service, offering tenants and visitors a viable alternative to driving. High land values and cost to provide parking also leads to higher parking prices, a disincentive to driving versus other available modes of travel. • Walkable urban design and interconnected streets generally reduce the perceived and real separation among destinations, encourage walking and cycling, and reduce the circuitousness and length of each trip. • Short distances to transit help make transit a viable alternative to the automobile and can create activity centers with sufficient street life, amenities, and walking connections where needs and entertainment can be accomplished without independent car trips. • Accessibility to complementary destinations outside the development reduces distances between jobs and housing, services and entertainment, and recreation, often making automobile travel unnecessary. Placed at infill locations, complementary new development that satisfies local needs can also reduce trip making by residents, employees, and shoppers in the surrounding community. http://www.arcgis.com/home/webmap/viewer.html?webmap=137d4e512249480c98Oe008O7562da 10&extent=- 77.2164,38.8286,-76.8799,39.0494) 0 Page 103 NIL The Resort High -Density Trip Generation Report July 2019 • Socio -demographic compatibility can further reduce auto traffic to the extent that developments are designed to attract and accommodate residents with low auto ownership (through, for example, parking supply limits), low travel needs (based on, for example, family size, fewer employed residents, lower income, or age range), or close affiliation with other project elements or surrounding land uses (linked, or simply compatible, jobs and residents). • Development scale affects feasibility for communities and employers to provide travel demand options and management services that can shift traveler modes from the auto to non -automotive modes of travel. Residents and businesses that self-select into such sites and settings are also often more amenable to travelling less or using alternatives to the automobile. Transportation demand management (TDM) programs are both more likely to be available and more likely to be successful in compact, central, transit -supported settings. Specific to the resort, several of these D variables will affect trip generation for proposed development: • Density — The project site includes minimum density requirements that will not allow for a "traditional" single family development to be implemented. The on-site density should reduce trip generation. • Diversity— Ultimately, the site will be mixed-use in nature with retail and other employment located on site. Although the initial phases of the project will only be residential, the diversification at project buildout will enable internalized trips that will reduce trip generation. • Design — The project is walkable in nature, with relatively short block lengths, paseos, a separated sidewalk along The Resort Parkway, buffered bicycle lanes, and raised mid -block crosswalks that will all facilitate walking/biking on the site that differs from a traditional development layout. • Distance to Transit — The project is adjacent to the Metrolink station and early phases of the project will provide directly connections to that station. This should reduce trip generation on the project site. • Development Scale — The project is a master planned community. This scale of development allows for opportunities to reduce single -occupant vehicle use. 7 Page 104 NIL 4. The Resort High -Density Trip Generation Report July 2019 THE RESORT DEVELOPMENT The Resort Specific Plan is a high-density mixed-use development planned for up to 3,450 homes and 220,000 square feet of commercial, retail and office space. The Specific Plan created several new zoning classifications that are not directly addressed in the schedule of City Engineering Fees. The Specific Plan created the following Zoning Districts: • Village Neighborhood - Medium Density Residential 16-28 Du/Ac • Core Living — Medium -High Density Residential 18-35 Du/Ac • Urban Neighborhood — High Density Residential 24-80 Du/Ac • Mixed Use — Mixed Medium High Density Residential and Non -Residential uses 14-55 Du/Ac • Transit — Transit oriented services Zoning classifications in Phase 1 of the Resort consist primarily of Core Living and Village Neighborhood place types with Mixed Use and Recreation components. Zoning classifications in Phase 2 of the Resort include Core Living, Village Neighborhood, Urban Neighborhood, Mixed Use and Transit. Residential uses in Phase 1 of the Specific Plan are being developed as "For Rent" and "For Sale" units. Phase 1 consists of a total of 1,371 homes, 860 For Rent units and 511 For Sale units. All of the homes in Phase 1 are attached condominiums or apartments with the exception of Planning Areas S -20B and S -21A (a total of 197 homes) which are being developed as detached condominiums. Specific residential uses for Phase 2 of the project are not yet determined but they are generally of higher density than Phase 1 and are all expected to be Multifamily (Attached) For Sale or For Rent homes. This report specifically addresses the two detached condo projects proposed: • Lumin by Van Daele Homes is a two-story detached triplex condominium community with three floorplans ranging in size from 1,464 to 1,536 square feet with 2 to 4 bedrooms, 2 to 2.5 baths and 2 attached and detached car garages. A total of 99 homes will be built at a density of approximately 13.4 units per acre. • Tempo by Tri Pointe Homes is a three-story detached condominium community with three floorplans ranging in size from 1,860 to 2,237 square feet with 3 to 4 bedrooms, 2.5 to 3.5 baths and 2 car attached garages. A total of 80 homes will be built at a density of approximately 15.7 units per acre. The remainder of this report documents that the traffic characteristics associated with high-density detached condominiums and documentation as to why they are similar to multifamily units. 0 Page 105 S. The Resort High -Density Trip Generation Report July 2019 TRIP GENERATION SURVEYS Fehr & Peers has completed a variety of peak hour vehicle trip generation surveys at numerous locations that are representative of the product types that are currently proposed. These representative locations are summarized below: • Brea Van Daele Development — This product is a near perfect match related to the development proposed in The Resort from a development scale and density perspective; and is generally in a similar suburban context. The Brea site has less accessibility to quality transit (when compared to The Resort) and The Resort has better design integrated into the project as a whole. • Sacramento Creamery Development — This product is a near perfect match to the development proposed in The Resort related to density and development scale; however, this project is adjacent to downtown Sacramento and has improved access to transit compared to The Resort project. In addition to the "match" locations identified above, Fehr & Peers has also collected peak hour trip generation surveys at a variety of locations throughout Orange County and the Inland Empire at large multifamily and higher density single-family developments. These locations are described below: • Rental Apartment Locations — Surveys were completed at both The Enclave and at the Santa Barbara apartment locations in Rancho Cucamonga. • Condominium Locations — Surveys were completed at the Los Abanicos development in Santa Margarita and at the Monterey development in Irvine. All survey locations are discussed in detail in the following sections. In addition to detailed information about each study location, information related to the mixed-use nature of the surveyed locations was also completed. This summary includes many of the "D" variables, including distance to transit, diversity of development, and other key factors that affect trip making behavior. The summary is provided below. E Page 106 pip The Resort High -Density Trip Generation Report July 2019 Builder Tri Pointe Van Daele LAC LAC Blackpine Van Daele RGC Companies Irvine Pacific Property SUBJECT The Resort Ventanas at La Floresta Santa Barbara Apartments The Enclave Apartments The Creamery SUBJECT The Resort Los Abanicos Monterey Rancho Rancho Rancho Rancho Rancho Santa City Cucamonga, CA Brea, CA Cucamonga, CA Cucamonga, CA Sacramento, CA Cucamonga, CA Margarita, CA Irvine, CA Urban or Suburban Suburban Suburban Suburban Suburban Urban Suburban Suburban Suburban Mixed Use Yes No No No No Yes No No # of Homes 80 93 185 306 117 99 258 78 Density - Du / Ac 15.7 _ 16.9 15.9 15.5 15.4 13.8 13.5 12.9 Home Size 1860-2237 1978-2537 980-1241 871-2030 1756-2329 1464-1536 911-1498 1665-1882 Condo Ownership Condo Rental Rental Fee Condo Condo Condo AM Peak Trip Generation Rate 0.47 0.53 0.63 0.53 0.57 0.69 0.32 PM Peak Trip Generation Rate 0.40 0.57 0.59 0.53 0.65 Ave. % of ITE SF Rate 50% 6456 71% 64% 77% 499/6 83% Ave. % of ITE MF Rate 85% 108% 120% 108% 131% Local Employment Centers 1/4 Mile 1/4 Mile 1 Mile 1 Mile 1/2 Mile 1/4 Mile 1/2 Mile 1.5 Miles Local Shopping Centers 1/4 Mile 1/4 Mile 1/8 Mile 3/4 Mile 1/2 Mile 1/4 Mile 1/10 Mile 1/2 Mile Regional Shopping Centers 1/2 Mile 1 Mile 2 Miles 1 Mile 1/2 Mile 1/2 Mile 1/3 Mile 2.5 Miles Proximity to Freeway 1 Mile 2 Miles 1.9 Miles 1.3 Miles .75 Miles 1 Mile 0.33 Miles 0.10 Miles Proximity to Metrolink 3/4 Mile 5 Miles 1.8 Miles 1.5 Miles .60 Miles 3/4 Mile 11.5 Miles 3.8 Miles Proximity to Airport 2 Miles 20 Miles 5.1 Miles 5.4 Miles 10.7 Miles 2 Miles 25 Miles 12 Miles 10 Page 107 1r:1 The Resort High -Density Trip Generation Report July 2019 NEAR PERFECT MATCH DEVELOPMENTS BREA VAN DAELE DEVELOPMENT Fehr & Peers collected traffic counts on February 15, 2018 at the Van Daele development in Brea, California, which has a similar product mix to what is proposed on Lot 4 in The Resort. The Brea development consists of 30 bungalow product units and 63 flat product units. This development is generally located near the Valencia Avenue/Imperial Highway intersection and generally represents a suburban land use context with limited transit availability (The Resort's proximity to the Metrolink provides much better access to transit). An aerial of the general area is presented below for reference. The table below summarizes the percentage breakdown of bedrooms per unit for the surveyed location to what is planned for the proposed development in The Resort: Van Daele Surveyed Site vs. Proposed Site Unit Summary Location Two Bedroom Units Three Bedroom Units Four Bedroom Units Surveyed Brea Site 29% 41% 30% Proposed Resort Site 25% 50% 25% As noted above, the surveyed site included slightly more two- and four-bedroom units when compared to the proposed number of units located in The Resort; whereas the number of three-bedroom units is higher in the proposed Resort location. In fact, both locations average 3.01 bedrooms per unit. 11 Page 108 NIL The Resort High -Density Trip Generation Report July 2019 Our traffic counts observed traffic into and out of the project site as well as observations of near -by on - street parking that could be generating trips to/from the development. Our observations indicated that the Brea location generated 44 AM peak hour trips (6 inbound and 38 outbound) and 37 PM peak hour trips (26 inbound and 11 outbound), resulting in an average trip generation rate of 0.47 trips per unit during the AM peak hour and 0.40 trips per unit during the PM peak hour. Our survey data is attached to this report. SACRAMENTO CREAMERY DEVELOPMENT Fehr & Peers also collected traffic counts on April 26, 2018 at the Creamery project located in Sacramento, California, which has a similar product as that proposed for Lot 5 at The Resort. We observed both vehicles entering the site as well as those accessing the site from on -street parking adjacent to the site. Our observations also accounted for the difference between residential trips accessing the site versus construction related trips accessing the site (the project is currently only partially occupied and the remainder is under construction) to ensure that only trips generated by the occupied units were included in the survey. The Creamery is generally located just north of downtown Sacramento and is in close proximity (approximately two blocks) to Sacramento's light-rail system. The Creamery project consists of two different bedroom options. One is a two- or three-bedroom configuration (depending on owner options); while the second configuration accommodates either a three - 12 Page 109 L. The Resort High -Density Trip Generation Report July 2019 or four-bedroom configuration. The proposed project in The Resort proposes all three and four-bedroom configurations The average density of The Creamery product is 15.4 units per acre; which is a near perfect match to the product contemplated at The Resort (which is 15.7 units per acre). The surveys identified a total of 39 AM peak hour trips (10 inbound and 29 outbound) and 23 PM peak hour trips (12 inbound and 11 outbound) to and from the site. Information provided by the sales office at the Creamery indicated that the site had 73 occupied units when the surveys were conducted; resulting in a trip generation rate of 0.53 AM peak hour trip and 0.32 PM peak hour trips. HIGH-DENSITY DEVELOPMENTS SANTA BARBARA AND THE ENCLAVE APARTMENT SURVEYS Fehr & Peers completed trip surveys at both locations that included staff surveying on -street parking to document the numbers of on -street vehicles accessing the site during peak periods. Both projects are located in the City of Rancho Cucamonga. Counts at The Enclave were collected by Fehr & Peers staff on May 811, 2019. Counts at the Santa Barbara facility were collected by AimTD (for the project driveway) and Fehr & Peers staff (to observe the on -street parking trip generation) on May 30th, 2019. The Enclave development consists of 306 rental apartments with home sizes ranging from 871 sq. ft. to 2,030 sq. ft. with an average density of 15.5 units per acre. The Santa Barbara development consists of 185 rental apartments with home sizes ranging from 980 sq. ft. to 2,141 sq. ft. and an average density of 15.9 units per acre. Santa Barbara Development 13 Page 110 NIL The Resort High -Density Trip Generation Report July 2019 Santa Barbara Development Peak Hour Trip Generation Survey Results (185 units) AM Peak Hour PM Peak Hour In Out In Out Church St. Driveway 28 67 53 49 Town Center Drive On -Street Parking 0 3 4 0 Total 28 70 57 49 Rate 0.53 0.57 The Enclave Development The Enclave Development Peak Hour Trip Generation Survey Results (306 Units) AM PM In Out In Out Driveway and On- Street Trips 52 140 106 75 Rate 0.63 0.59 DETACHED CONDOMINIUM SURVEYS As noted above, Fehr & Peers collected peak period surveys at two for -sale condominium developments in Orange County; specifically, the Los Abanicos detached motor court development in Rancho Santa Margarita and the detached triplex development located at the Monterey development in Irvine. 14 Page 111 L. The Resort High -Density Trip Generation Report July 2019 The Los Abanicos development consists of 258 units with home sizes ranging from 911 sq. ft. to 1,498 sq. ft. Average density of the development is 13.5 units per acre. Surveys were completed over on a Tuesday through Thursday of a typical weekday in 2017. bpi Study Area OOne Quarter Mile Radius Rancho Santa Margarita The Los Abanicos Development The Los Abanicos Development Peak Hour Trip Generation Survey Results (258 Units) AM Peak Hour PM Peak Hour In Out In Out Three Day Average 34 113 90 48 Rate 0.57 0.53 The Monterey development consists of 78 units in a triplex configuration, with homes ranging from 1,665 sq. ft. to 1,882 sq. ft. at an average density of 12.9 units per acre. Counts were collected on June 4t", 2019 while schools were still in session. 15 Page 112 IL. The Resort High -Density Trip Generation Report WJuly2019 Monterey Development The Monterey Development Peak Hour Trip Generation Survey Results (78 Units) AM Peak Hour PM Peak Hour In Out In Out Total Vehicles 16 72 52 26 Rate 0.69 0.65 TRIP SURVEY RESULTS A cumulative summary of our survey results is presented below. Please note, for estimating the average trip rate for all surveys, we used the weighted average for the developments (e.g. the total trips counted divided by the total number of units surveyed). As demonstrated by the survey data, the products where counts were collected generated trips that are more similar to a multifamily product than a single family product as the data showed that the combined rate was 66% of the combined ITE rate (or 34% less) and the combined rate was only 11% higher than the ITE multifamily rate (indicating that the multifamily rate is much more consistent with the surveyed locations. It should also be recognized that the proposed products at the resort are typically denser than many of the survey locations and has better access to transit than most of the locations. As such, we would expect The Resort projects to generate even less trips (based on the D variables previously described) than those surveyed as part of this effort. Fehr & Peers also ran a regression analysis looking at the correlation of low sq. ft., high sq. ft., and density on its prediction of trip generation. The results indicate that the largest correlation between the data is density, which is consistent with the D research data previously discussed. 16 Page 113 - The Resort High -Density Trip Generation Report July 2019 Actual Trip Generation Survey Data Surveyed Peak Trip Generation Rate % of ITE SF Rate % of ITE MF Rate Home Size Density 0.74 0.99 0.46 0.56 Project Name Location Unit Type Ownership Dwelling Units Low High DU / AC AM PM AM PM AM PM SUBJECT - Tri Pointe SUBJECT - Van Daele The Resort The Resort SFD Triplex Condo Condo 80 99 1860 1464 2237 1536 15.7 13.8 179 1662 1887 14.8 Van Daele The Creamery Brea Sacramento Triplex + Flats SFD Condo Fee 93 117 1978 1756 2537 2329 16.9 15.4 0.47 0.53 0.40 0.32 64% 72% 40% 32% 102% 115% 71% 57% Near Perfect Match Developments 210 1867 2433 16.1 0.50 0.36 68% 36% 109% 63% Combined Weighted Average / Percent of ITE Rates 1 0.43 52% 86% Van Daele Santa Barbara The Enclave The Creamery Brea Rancho Cucamonga Rancho Cucamonga Sacramento Triplex+ Flats Apartments Apartments SFD Condo Rental Rental Fee 93 185 306 117 1978 980 871 1756 2537 2141 2030 2329 16.9 15.9 15.5 15.4 0.47 0.53 0.63 O.S3 0.40 0.57 0.59 0.32 64% 72% 85% 72% 40% 58% 60% 32% 102% 115% 137% 115% 71% 102% 105% 57% High Density Developments (Tri Pointe) 1 701 1396 2259 1S.9 0.57 0.51 76% 52% 123% 1 92% Combined Weighted Average / Percent of ITE Rates 0.54 64% 107% Los Abanicos Monterey Santa Margarita Irvine SFD-Motor Court SFD-Triplex Condo Condo 258 78 911 1665 1498 1882 13.5 12.9 0.57 0.69 0.53 0.65 77% 93% 54% 66% 124% 95% 150% 116% Detached Condominiums (Van Daele) 336 1288 1690 13.2 0.60 0.56 81% 56% 130% 100% Combined Weighted Average / Percent of ITE Rates 0.58 69% 115% All Communities Combined Weighted Averages / Percent 0.58 1 0.54 79% 1 54% 126% 1 96% Combined Weighted Average / Percent of ITE Rates 0.56 66% 111% 17 Page 114 The Resort High -Density Trip Generation Report July 2019 6. SUMMARY AND CONCLUSION The Resort is a mixed use planned community that promotes the use of active forms of transportation. Major employment centers, retail, recreation and transportation centers are all within a short walk or bicycle ride for the residents. It is well known, based on the "D" variables discussed above, that mixed-use communities like The Resort do not fit into typical traffic generation models and typically generate less traffic than your typical suburban neighborhood. As discussed throughout this report, there are many factors that affect trip generation. The ITE Trip Generation report provides some guidance for stand-alone traditional developments; but developments that do not "fit" the typical development standards do not necessarily fit into a clean trip generation category. Fehr & Peers research (and research by others) has identified numerous D variables that affect trip making behavior. These D variables are noted below: • Diversity of Land Uses • Lane use density • Walkable urban design • Short distances to transit • Accessibility to complementary destinations • Socio -demographic compatibility • Development scale The communities surveyed which are a near match to the subject communities are the Van Daele site in Brea and the Creamery site in Sacramento. These communities produced traffic at an average of 52% of the ITE single-family rate and 86% of the multi -family rate. As shown in the table above, expanding the survey locations beyond the near matches and comparing them to similar developments elsewhere (with poorer access to transit in many instances and poorer development site design in all cases) indicated the following when organized by density: • Tri Pointe comparable density locations generated 64% of the ITE single family rate and 107% of the ITE multifamily rate. • The Van Daele comparable density locations generated 69% of the ITE single family rate and 115% of the multifamily rate. 18 Page 115 IL. The Resort High -Density Trip Generation Report WJuly2019 RECOMMENDATIONS The information above clearly supports the continued use of multifamily trip rates to represent proposed development in the Phase I portion of The Resort as a single-family rate is too high to be representative of the projects that are currently being proposed. The multifamily rate should apply to all aspects of the project; including Specific Plan consistency and traffic impact fee determinations. 19 Page 116 Page 117 Creamery Trip Generation Surveys - 4.26.2018 AM Trip Generation Contruction Trii veway Trips Street Parking Trips TOTAL Residential Trips Time Start ITime End I OUT IN OUT IN OUT 7:00:00 7:14:59 7:15:00 7:29:59 1 1 0 1 7 0 3 3 2 0 0 0 3 7 3 3 7:30:00 7:44:59 0 0 3 7 0 2 3 9 7:45:00 7:59:59 2 0 1 8 0 2 1 10 8:00:00 8:14:59 1 1 2 5 0 0 2 5 8:15:00 8:29:59 0 0 0 6 0 0 0 6 8:30:00 8:44:59 8:45:00 8:59:00 0 0 1 0 2 1 1 1 0 0 0 0 0 2 1 1 TOTALI 5 3 1 11 1 39 1 2 1 4 1 13 1 43 Peak Hour of Generator 7:00 AM 8:00 AM Peak 15 -min of Generator 7:30 AM 7:45 AM Page 118 Creamery Trip Generation Surveys - 4.26.2018 PM Trip Generation Contruction Trii veway Trips Street Parking Trips TOTAL Residential Trips Time Start ITime End I OUT IN OUT IN OUT 16:00:00 16:14:59 0 1 5 0 3 0 0 1 0 0 1 6 3 0 1 16:15:00 16:29:59 0 16:30:00 16:44:59 0 1 4 2 0 1 4 3 16:45:00 16:59:59 0 0 1 1 1 0 2 1 17:00:00 17:14:59 0 0 3 0 0 0 3 0 17:15:00 17:29:59 0 0 1 6 0 0 1 6 17:30:00 17:45:00 17:44:59 17:59:59 0 0 0 7 2 0 0 7 2 0 1 2 0 1 1 3 TOTALI 0 1 2 1 25 1 13 1 2 1 3 1 27 1 16 Peak Hour of Generator 5:00 PM 6:00 PM Peak 15 -min of Generator 5:30 PM 5:45 PM Page 119 Name: Location: Brea Van Daele Complex Date: 2/15/2018 ime Vehicles Survey 1 Survey 2 Total From To Enter Exit Enter Exit Enter Exit 7:00 7:15 2 9 0 1 2 10 7:15 7:30 1 4 0 0 1 4 7:30 7:45 2 6 0 2 2 8 7:45 8:00 1 15 0 1 1 16 8:00 8:15 2 5 0 1 2 6 8:15 8:30 1 5 0 2 1 7 8:30 8:45 1 5 0 0 1 5 8:45 9:00 2 8 0 2 2 10 aL 4:00 4:15 5 0 1 0 6 0 4:15 4:30 8 3 1 0 9 3 4:30 4:45 3 0 1 1 4 1 4:45 5:00 4 3 2 1 6 4 5:00 5:15 3 4 0 1 3 5 5:15 5:30 9 1 1 0 10 1 5:30 5:45 6 1 0 1 6 2 5:45 6:00 6 1 2 1 1 7 3 Page 120 Woodbury Neighborhood 1- Sand Canyon and Trabuco Dwelling Units Peak Hour Volumes AM Peal Hour Trips per DU AM (7:45 - 8:45) PM (4:45 - 5:45) Trips per DU In Out In Out Total 13 41 32 19 Split 24% 76% 63% 37% Total Volumes AM (7 - 9) PM (4-6) In Out In Out Total 16 72 52 26 Split 18% 82% 67% 33% Dwelling Units 78 AM Peal Hour Trips per DU 0.69 PM Peal Hour Trips per DU 1 0.65 Page 121 5MA-c�,- i0. P'9 5 " , kk-c,- 6,U i V `3 wd ,eekea ii Page 122 Number of Cars Arrival Departure 7:00 --1 d I 7:15 15 7:30 Z1- Z7:45 7:45 Z 8:00 2- 8:15 7 8:30 i l 8:45 ii Page 122 Ste. ��-,Owvs, N'S", ek OA, 3 ��•e seee�'�G �s ��e �M�v�� , �rlrre� { sQ� �� � w�© +h��� oL9c-c"'' dna Ih� .� �►� s o TM` s Grp V�4� x� ('M4" , �' `1 s 40 4\04),; rd>gvs acriv6s We . " �- rn6VO kva4 C,p6 0xlh S Page 123 Number of Cars Arrival Departure 4:00 4:15 1 4:30 1 4:45 5:00 5:15 j 5:30 5:45 3 ��•e seee�'�G �s ��e �M�v�� , �rlrre� { sQ� �� � w�© +h��� oL9c-c"'' dna Ih� .� �►� s o TM` s Grp V�4� x� ('M4" , �' `1 s 40 4\04),; rd>gvs acriv6s We . " �- rn6VO kva4 C,p6 0xlh S Page 123 INTERSECTION TURNING MOVEMENT COUNTS PREPARED BY: AimTD LLC. tel: 714 253 7888 cs@aimtd.com DATE: LOCATION: Rancho Cucamonga PROJECT #: SC Thu, May 30, 19 NORTH & SOUTH: Church LOCATION #: 1 EAST & WEST: Santa Barbara Driveway CONTROL: STOP E/W NOTES: N /W E► S Church 1.4 NORTH SIDE 1 I I Santa Barbara Driveway WEST SIDE EAST SIDE Santa Barbara Driveway 1 1 4 SOUTH SIDE Church NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND 0 0 0 0 Church Church Santa Barbara Driveway Santa Barbara Driveway 19 8:15 AM NL NT NR SL ST SR EL ET ER WL WT WR TOTAL LANES: 1 2 0 1 2 0 0 1 0 0 1 0 7:45 AM Church 1.4 NORTH SIDE 1 I I Santa Barbara Driveway WEST SIDE EAST SIDE Santa Barbara Driveway 1 1 4 SOUTH SIDE Church 7:00 AM 0 0 0 0 0 0 0 16 0 0 3 0 19 8:15 AM 7:15 AM 0 0 0 0 0 0 0 24 0 0 5 0 29 Q 7:30 AM 0 0 0 0 0 0 0 10 0 0 5 0 15 TOTAL 7:45 AM 0 0 0 0 0 0 0 15 0 0 6 0 21 8:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 17 0 0 0 0 8 0 8 0 6 0 25 28 8:15 AM 0 0 0 20 0 8:30 AM 0 0 0 0 0 0 15 0 21 8:45 AM 0 0 0 0 0 0 0 10 0 0 3 0 13 a VOLUMES APPROACH % 0 0 0 0% 0% 0% 0 0 0 0% 0% 0% 0 127 0 0% 100% 0% 0 44 0 0% 100% 0% 171 APP/DEPART 0 / 0 0 / 0 127 / 127 44 / 44 0 BEGIN PEAK HR VOLUMES APPROACH % PEAK HR FACTOR 7:45 AM 0 0 0 0% 0% 0% 0.000 0 0 0 0% 0% 0% 0.000 0 67 0 0% 100% 0% 0.838 0 28 0 0% 100% 0% 0.875 95 0.848 APP/DEPART 0 / 0 0 / 0 67 / 67 28 / 28 0 4:00 PM 0 0 0 0 0 0 0 10 0 0 17 0 27 4:15 PM 0 0 0 0 0 0 0 11 0 0 10 0 21 4:30 PM 0 0 0 0 0 0 0 5 0 0 11 0 16 4:45 PM 0 0 0 0 0 0 0 13 0 0 12 0 25 5:00 PM 0 0 0 0 0 0 0 12 0 0 18 0 30 5:15 PM 0 0 0 0 0 0 0 8 0 0 13 0 21 5:30 PM 0 0 0 0 0 0 0 16 0 0 10 0 26 5:45 PM 0 0 0 0 0 0 0 9 0 0 14 0 23 a VOLUMES APPROACH % 0 0 0 0% 0% 0% 0 0 0 0% 0% 0% 0 84 0 0% 100% 0% 0 105 0 0% 100% 0% 189 APP/DEPART 0 / 0 0 / 0 84 / 84 105 / 105 0 BEGIN PEAK HR VOLUMES APPROACH % PEAK HR FACTOR 4:45 PM 0 0 0 0% 0% 0% 0.000 0 0 0 0% 0% 0% 0.000 0 49 0 0% 100% 0% 0.766 0 53 0 0% 100% 0% 0.736 102 0.850 APP/DEPART 0 / 0 0 / 0 49 / 49 53 / 53 0 Church 1.4 NORTH SIDE 1 I I Santa Barbara Driveway WEST SIDE EAST SIDE Santa Barbara Driveway 1 1 4 SOUTH SIDE Church PEDESTRIAN CROSSINGS .CROSSINGS 7:00 AM E SIDE• 7:15 AM ' 7:30 AM 7:45 AM a 8:00 AM 8:15 AM 0000 8:30 AM 0000 8:45 AM TOTAL AM BEWN PEAK 0000 4:00 PM 4:15 PM Q 4:30 PM 4:45 PM a 5:00 PM 0000 5:15 PM Q 5:30 PM Q 5:45 PM TOTAL 00000 PM BEGIN PEAK HR PEDESTRIAN CROSSINGS .CROSSINGS SIDE E SIDE• Q ' Q Q 0000 Q 0000 Q 0000 0 0000 Q 0000 0000 Q 0000 0 0000 0000 Q 0000 Q 0000 0 00000 0 0000 0 0000 1 0000 1 1 1 1 1 1 1 0 0000 Q 0000 0 0000 Q 1 1 1 1 0 PEDESTRIAN CROSSINGS Q 0000 Q Q 0000 Q 0000 Q 0000 0 0000 Q 0000 0000 Q 0000 0 0000 0000 Q 0000 Q 0000 0 00000 0 0000 0 0000 Q 0000 Q 0000 Q 0000 0 0000 Q 0000 0 0000 Q 1 1 1 1 0 Page 124 ® Add U -Turns to Left Turns U-TURNS NB SB EB WB I TTL 0 0 0 0 0000 Q 0000 Q Q 0000 Q 0000 Q 0000 Q 0000 Q 0000 0000 Q 0000 Q Q 0000 Q 0000 Q 0000 0 0000 0 0000 0 0000 Q 0000 Q Q 0000 Q 0000 Q 0000 Q 0000 Q 0000 0000 Q 0000 Q Q 0000 Q 0000 Q 0000 0 0000 0 0000 O CROSSINGSBICYCLE 0000 Q 0000 Q 0000 Q 0000 Q 0000 Q 0000 Q 0000 Q 0000 0 0000 Q 0000 Q 0000 Q 0000 Q 0000 0 0000 Q 0000 0 0000 Q T218 :ll Page 125 C7A) y �a t IS rAca c G d CS C?-) cf) =r CE: 1� b Ln c -I n Ln 7� CD O Ln LnLn --I Ln O LPI 7 t Ln O lD Page 125 IS a CS C?-) cf) =r CE: 1� Page 125 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Matthew Addington, Associate Engineer SUBJECT: CONSIDERATION TO APPROVE PARCEL MAP 19855, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY, AND ORDERING THE ANNEXATION TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHT MAINTENANCE DISTRICTS NOS. 1 AND 2 FOR PARCEL MAP 19855, LOCATED ON THE SOUTH SIDE OF HILLSIDE ROAD WEST OF ARCHIBALD AVENUE, GENERALLY LOCATED AT 9611 HILLSIDE ROAD, SUBMITTED BY MONTE VISTA ASSETS, INC. RECOMMENDATION: Staff recommends that the City Council: 1. Approve Parcel Map 19855; 2. Approve the plans and specifications for the associated public improvements (on file with the City Engineer); 3. Accept the subject agreement and security; 4. Order the annexation to Landscape Maintenance District No. 1 and Street Lighting Maintenance District Nos. 1 and 2; and 5. Authorize the Mayor and the City Clerk to sign said agreement and to cause said map to record. BACKGROUND: On July 10, 2019, the Planning Commission approved Tentative Parcel Map 19855 (Case No. SUBTPM19855) for the division of 3.04 acres into 4 parcels in conjunction with a proposed residential development consisting of 4 residences (3 new and 1 existing) single family parcels located on the south side of Hillside Road west of Archibald Avenue. Tentative Parcel Map 19855 was approved subject to a condition that certain public improvements including street improvements be constructed. ANALYSIS: The Developer, Hermosa, LLC, a Limited Liability Company, has submitted an agreement and security to guarantee the construction of the off-site improvements in the following amounts: Faithful Performance Bond: $88,000 Labor and Materials Bond: $88,000 Monumentation (Cash Deposit): $0 Page 126 Further, staff has reviewed the final map submitted by the developer and determined that it is technically correct and in substantial conformance with the approved Tentative Parcel Map and the Subdivision Map Act. FISCAL IMPACT: The proposed annexations would satisfy the conditions of approval for the development and supply additional annual revenue into the lighting and landscape maintenance districts in the following amounts: Landscape Maintenance District No. 1: $ 92.21 Street Lighting District No. 1: $ 17.17 Street Lighting District No. 2: $ 39.97 Further, the development would construct one street light that will be maintained by the City. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's Goal of Enhancing Premier Community Status by allowing for high quality development. ATTACHMENTS: Description Attachment 1 - Vicinity Map Attachment 2 - Resolution LMD 1 Attachment 3 - Resolution SLD 1 Attachment 4 - Resolution SLD 2 Page 127 ATTACHMENT Vicinity Map Parcel Map 19855 NOT TO SCALE y VICINITY MAP NOT TO SCALE ATTACFNENT 1 Page 128 ATTACHMENT 2 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR PROJECT CASE NO. SUBTPM19855 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Landscape Maintenance District No. 1 (General City) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 129 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 201" day of November, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 130 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: MONTE VISTA ASSETS,INC. 8628 Hillside Rd. Alta Loma CA. 91701 The legal description of the Property is: Real property in the City of Rancho Cucamonga, County of San Bernardino, State of California, described as follows: THE NORTH 400 FEET OF THAT PORTION OF THE SOUTHEAST ONE-QUARTER OF SECTION 22, TOWNSHIP 1 NORTH, RANGE 7 WEST, SAN BERNARDINO MERIDIAN, IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO GOVERNMENT SURVEY PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT A POINT MADE BY THE INTERSECTION OF A LINE 15 FEET NORTH OF THE SOUTH LINE OF SECTION 22, WITH A LINE 478 FEET WEST OF THE EAST LINE OF SAID SECTION 22; THENCE NORTH 486 1/4 FEET; THENCE WEST 65 FEET; THENCE NORTH 817 FEET; THENCE WEST 326.7 FEET; THENCE SOUTH 1303 1/4 FEET; THENCE EAST 301.7 FEET TO THE POINT OF BEGINNING. Assessor's Parcels Numbers of the Property: 1061-571-01-0-000 Resolution No. XX -XXX — Page 3 of 5 Page 131 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Landscape Maintenance District No. 1 (General City): Landscape Maintenance District No. 1(General City) (the "Maintenance District") represents various landscaped areas, parks and community trails located at various sites throughout the City. These sites consist of several non-contiguous areas throughout the City. As such, the parcels within this District do not represent a distinct district area as do the other LMD's within the City. Typically, new parcels within this District have been annexed upon development. The various sites maintained by the District consist of parkways, median islands, paseos, street trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park. Proposed additions to the Improvements for Project Case No. SUBTPM19855: Resolution No. XX -XXX — Page 4 of 5 Page 132 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Landscape Maintenance District No.1 (General City): The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2019/20. The following table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City) for SUBTPM19855: Land Use Basis EBU* Factor Rate per EBU* Single Family Residential Parcel 1.00 $92.21 Multi -Family Residential Unit 0.50 92.21 Non -Residential Acre 2.00 92.21 The proposed annual assessment for the property described in Exhibit A is as follows: 4 Parcels x 1.00 EBU Factor x $92.21 Rate per EBU = $92.21 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 133 ATTACHMENT 3 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR SUBTPM19855 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 134 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 20th day of November, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 135 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: MONTE VISTA ASSETS,INC. 8628 Hillside Rd. Alta Loma CA. 91701 The legal description of the Property is: Real property in the City of Rancho Cucamonga, County of San Bernardino, State of California, described as follows: THE NORTH 400 FEET OF THAT PORTION OF THE SOUTHEAST ONE-QUARTER OF SECTION 22, TOWNSHIP 1 NORTH, RANGE 7 WEST, SAN BERNARDINO MERIDIAN, IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO GOVERNMENT SURVEY PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT A POINT MADE BY THE INTERSECTION OF A LINE 15 FEET NORTH OF THE SOUTH LINE OF SECTION 22, WITH A LINE 478 FEET WEST OF THE EAST LINE OF SAID SECTION 22; THENCE NORTH 486 1/4 FEET; THENCE WEST 65 FEET; THENCE NORTH 817 FEET; THENCE WEST 326.7 FEET; THENCE SOUTH 1303 1/4 FEET; THENCE EAST 301.7 FEET TO THE POINT OF BEGINNING. 1061-571-01-0-000 Assessor's Parcels Numbers of the Property: Resolution No. XX -XXX — Page 3 of 5 Page 136 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project SUBTPM19855: 3 street lights Resolution No. XX -XXX — Page 4 of 5 Page 137 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Street Light Maintenance District No.1 (Arterial Streets): The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2019/20. The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for SUBTPM19855: Land Use Basis EBU Factor* Rate per EBU* Single Family Residential Parcel 1.00 $17.77 Multi -Family Residential Parcel 1.00 17.77 Non -Residential Acre 2.00 17.77 The proposed annual assessment for the property described in Exhibit A is as follows: 4 Parcels x 1.00 EBU Factor x $17.77 Rate per EBU = $17.77 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 138 ATTACHMENT 4 RESOLUTION NO. XX - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR SUBTPM19855 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 2 (Local Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and Resolution No. XX -XXX — Page 1 of 5 Page 139 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. PASSED, APPROVED, AND ADOPTED this 20th day of November, 2019. Resolution No. XX -XXX — Page 2 of 5 Page 140 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: MONTE VISTA ASSETS, INC. 8628 Hillside Rd. Alta Loma CA. 91701 The legal description of the Property is: Real property in the City of Rancho Cucamonga, County of San Bernardino, State of California, described as follows: THE NORTH 400 FEET OF THAT PORTION OF THE SOUTHEAST ONE-QUARTER OF SECTION 22, TOWNSHIP 1 NORTH, RANGE 7 WEST, SAN BERNARDINO MERIDIAN, IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO GOVERNMENT SURVEY PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT A POINT MADE BY THE INTERSECTION OF A LINE 15 FEET NORTH OF THE SOUTH LINE OF SECTION 22, WITH A LINE 478 FEET WEST OF THE EAST LINE OF SAID SECTION 22; THENCE NORTH 486 1/4 FEET; THENCE WEST 65 FEET; THENCE NORTH 817 FEET; THENCE WEST 326.7 FEET; THENCE SOUTH 1303 1/4 FEET; THENCE EAST 301.7 FEET TO THE POINT OF BEGINNING. Assessor's Parcels Numbers of the Property: 1061-571-01-0-000 Resolution No. XX -XXX — Page 3 of 5 Page 141 Exhibit B Description of the District Improvements Fiscal Year 2019/20 Street Light Maintenance District No. 2 (Local Streets): Street Light Maintenance District No. 2 (Local Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on local streets throughout the City but excluding those areas already in another local maintenance district. Generally, this area encompasses the residential area of the City west of Haven Avenue. The sites maintained by the District consist of street lights on local streets and traffic signals (or a portion thereof) on local streets generally west of Haven Avenue. Proposed additions to the Improvements for Project SUBTPM19855: 3 street lights Resolution No. XX -XXX — Page 4 of 5 Page 142 Exhibit C Proposed Annual Assessment Fiscal Year 2019/20 Street Light Maintenance District No. 2 (Local Streets): The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2019/20. The following table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets) for SUBTPM19855: Land Use Basis EBU Rate per Factor* EBU* Single Family Residential Parcel 1.00 $39.97 Multi -Family Residential Unit 1.00 39.97 Non -Residential Acre 2.00 39.97 The proposed annual assessment for the property described in Exhibit A is as follows: 4 Parcels x 1.00 EBU Factor x $39.97 Rate per EBU = $39.97 Annual Assessment Resolution No. XX -XXX — Page 5 of 5 Page 143 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Alberto Espinoza, Deputy Public Works Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent SUBJECT: APPROVAL OF THE RENEWAL AGREEMENTS FOR 800 MHZ RADIO COMMUNICATIONS SYSTEM ACCESS/PAGING SERVICES AND EQUIPMENT MAINTENANCE SERVICES BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE COUNTY OF SAN BERNARDINO. RECOMMENDATION: It is recommended that the City Council approve the renewal agreements between the City of Rancho Cucamonga and the County of San Bernardino for the 800 MHz radio communications system access/paging and equipment maintenance services. BACKGROUND: The West End Communications Authority (WECA) was a joint powers agency that was established in 1991 for the purpose of implementing and administering a public safety trunked radio system used by the West End cities of Chino, Montclair, Ontario, Upland, and Rancho Cucamonga; as well as the Rancho Cucamonga Fire District and the Cucamonga Valley Water District. In 2005, WECA approached the County for a proposal to provide a technology upgrade, ongoing maintenance, support and administration of their 800 MHz radio system. Through a collaborative process, San Bernardino County Information Services Department (ISD) and WECA's executive board developed an operational model wherein WECA would provide the County with funds to purchase and install simulcast radio equipment and accessories for the WECA facilities upgrade. This agreement, formalized in 2007, required WECA to transfer all their technological assets to the County. ISD was required to operate and maintain the WECA system independently of the County's 800 MHz radio system for the duration of the five-year agreement. Once the agreement terminated, the two independent systems were integrated into one County system. In 2013, at the end of the five-year term, WECA had the option to end services with the County and purchase back their portion of the 800 MHz radio system. If WECA decided to renew services, the cost of services would be provided to it at the current Board -approved rate; if WECA declined, each member agency agreed to enter into separate five-year subscriber agreements at the current Board - approved rate. In 2013, the contract was renewed by City of Rancho Cucamonga and San Bernardino County, however, the contract has since expired on December 31, 2017. ANALYSIS: Page 144 ISD operates and maintains the County's Public Safety Radio Communications System that provides the means by which dispatch centers, public safety locations, and mobile/portable radios communicate via voice transmission. This system is primarily for local government agency use and subsequently for additional governmental and related non-governmental users to facilitate public safety. The County's Public Safety Radio Communications System is considered a vital piece of infrastructure that is used daily by the City of Rancho Cucamonga personnel during emergency and non -emergency situations. It is critical that communications always remain operable to maintain personnel safety and to effectively relay information. The City and County would like to renew the contract effective December 1, 2019 through June 30, 2021 (19 months) at the request of the County. The contract will continue to renew for a period of five (5) year periods thereafter. The County's contracts have expired with several agencies and the County is alternating agency contracts so that they do not all come due at the same time. FISCAL IMPACT: Although the City and County have not had a current agreement in place, both parties have continued to operate per the expired contract. The City was paying $212,500 in FY2018/19 for 311 radios, per 12 months. For the remainder of FY19/20, the City will be paying $114,518.25 and FY2020/21 is projected at $196,317.00. There is a decrease and adjustment in the annual amount because the City recently performed an inventory and confirmed there are actually 275 radios in operation, per 12 months. The City will anticipate the County's annual 5% radio maintenance and service cost increase and will budget accordingly. Adequate funds have been budgeted in the FY2019/20 budget. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Public Safety by maintaining communications between Public Works personnel, surrounding agencies, and dispatch centers. ATTACHMENTS: Description Contract Page 145 Attachment 1 - Contract FOR COUNTY USE ONLY THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of Rancho Cucamonga Address 8794 Lion Street Rancho Cucamonga, CA 91730 Telephone Federal ID No. or Social Security No. (909) 477-2700 hereinafter called Customer. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) I. SAN BERNARDINO COUNTY 800 MHz RADIO COMMUNICATION SYSTEM ACCESS The 800 MHz Radio Communications System, hereinafter called System, is composed of two components known as the Backbone and Field Equipment. The Backbone is defined as that portion of the System that provides the means by which dispatch centers, public safety locations, mobile radios, and portable radios communicate with each other via voice transmission. It is composed primarily of fixed relay equipment and associated centralized dispatch and control equipment, including Mobile Data Access Modems owned and maintained by the County. Field Equipment is defined as that portion of the System that uses the Backbone for communications and consists primarily of local dispatch equipment, mobile radios, and portable radios. Specific charges for the services provided under this Agreement are set forth in Exhibit A, 800 MHz Radio Page 1 of 12 Page 146 EL New FAS Vendor Code Dept. Contract Number EL ❑ Chanqe Cancel SC A ISD -19038 ePro Vendor Number ePro Contract Number SAN BERNARDINO COUNTY County Department Dept. Orgn. Contractor's License No. Information Services Department ISD County Department Contract Representative Telephone Total Contract Amount F A S Adrian Danczyk (909) 388-0534 $310,835.25 STANDARD CONTRACT Contract Type Revenue 171 Encumbered M Unencumbered 171 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 12/1/2019 6/30/2021 $310,835.25 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount 4020 120 040 75 9800 RADACCMAINT $310,835.25 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount IL Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year 800 MHz Radio Access & Maintenance FY Amount I/D FY Amount I/D 2019-20 $114,518.25 _ 2020-21 $196,317.00 Customer No 6000-OOEC THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of Rancho Cucamonga Address 8794 Lion Street Rancho Cucamonga, CA 91730 Telephone Federal ID No. or Social Security No. (909) 477-2700 hereinafter called Customer. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) I. SAN BERNARDINO COUNTY 800 MHz RADIO COMMUNICATION SYSTEM ACCESS The 800 MHz Radio Communications System, hereinafter called System, is composed of two components known as the Backbone and Field Equipment. The Backbone is defined as that portion of the System that provides the means by which dispatch centers, public safety locations, mobile radios, and portable radios communicate with each other via voice transmission. It is composed primarily of fixed relay equipment and associated centralized dispatch and control equipment, including Mobile Data Access Modems owned and maintained by the County. Field Equipment is defined as that portion of the System that uses the Backbone for communications and consists primarily of local dispatch equipment, mobile radios, and portable radios. Specific charges for the services provided under this Agreement are set forth in Exhibit A, 800 MHz Radio Page 1 of 12 Page 146 Communications System Access/Paging Services and Payment Terms, as attached hereto and herein incorporated. A. System Purpose and Objective The primary purpose of the System is to serve the County and accommodate participation by public safety and local governmental agencies in the County of San Bernardino. Secondarily, other governmental and safety related non-governmental users may be allowed access to the System as conditions warrant and as provided for by this Agreement. During a disaster, public safety users will receive priority in all areas, based entirely on emergency response responsibilities and access to the System by non-public safety users may be limited or suspended. B. Backbone Operational Policies Public safety and local governmental users shall have operational priority over all other users. In the case of a disaster, public safety users affected by the disaster shall have operational priority over all other public safety users, with County public safety users afforded the highest priority. 1) County has the final authority, at all times, to exercise discretionary control over the Backbone, and to otherwise manage Backbone traffic to insure the ability of immediate -need public safety agencies to effectively communicate and for the overall benefit of all Backbone users. EXCEPT FOR GROSSLY NEGLIENT ACTS OR OMISSIONS IN EXERCIZING ITS AUTHORITY UNDER THIS SECTION, THE COUNTY WILL HAVE NO LIABILITY WHATSOEVER FOR SYSTEM ALLOCATION DECISIONS. C. Backbone Modification (Post Backbone Implementation) 1) The County may determine that Backbone modification is needed from time to time to meet the changing needs of County and/or users. 2) Costs for Backbone modifications made after the execution of this Agreement shall be assessed as follows: (i) If the modification benefits all users, each user will bear the pro rata cost of the modification based on the user's derived benefit. Derived benefit shall be determined as a percentage based on the number of units that are in service by each end user divided by the total units being serviced by the Backbone infrastructure at the time the modification is made. (ii) If the modification improves service only for users in a definable local area, all users in such definable local area, and participating in and receiving direct benefit from the modification, shall share the costs for its implementation, operation, and maintenance equally. (iii) If the modification only applies to a specific subset of users, the subset of users that caused the modification shall share the costs of the modification its implementation, operation, and maintenance equally. (iv) if the modification is requested by, and benefits only Customer, Customer shall bear the entire cost of the modification, its implementation, operation, and maintenance. 3) Customer acknowledges and agrees that the County is the sole decision -maker in determining the allocation of costs for all Backbone modifications. D. Field Equipment Page 2 of 12 Page 147 1) Customer shall, at Customer's expense and future financial liability, purchase and maintain its own Field Equipment. 2) Customer shall, at Customer's expense, expand or modify existing Customer structures, facilities, or dispatch centers as required to support the installation of Customer's Field Equipment. 3) Customer is solely responsible for ensuring that the Field Equipment is compatible with the System. E. Related Non -Governmental Users 1) At times, Customer's non-governmental users may have a need to communicate with public safety/local government services during emergencies, or in their daily support of public safety/local government services. Where it is not in conflict with Federal Communications Commission (FCC) Regulations or other laws, and subject to approval by County, Customer's non-governmental users may be allowed Backbone access. However, Customer's non-governmental use of the Backbone for day-to-day operations shall be on a non -interfering, prioritized basis, and subject to channel loading limits, as determined by County. 2) County shall be responsible for coordinating Backbone access and implementing terms and conditions of such use, including one-time and recurring costs to be paid by new users. 3) County shall monitor non-governmental users of the Backbone. If the needs of public safety/local government expand to the point of competition with non-governmental use of the Backbone, Customer's non-governmental users may be required by the County to terminate their use of the Backbone. 4) Customer's non-governmental users will be removed in reverse order of their entry into the System, i.e., the last user to enter the System will be the first user to be removed unless any other Customer's non-governmental user voluntarily relinquishes access. 5) County will provide Customer ninety (90) days prior written notice of termination of access to allow Customer's non-governmental users to remove their equipment or transfer their operations to another communications system. At the expiration of the notice period, the Customer's non- governmental users will be denied access to the System. F. Backbone Ownership It is understood that County has ownership of the Backbone, and upon any termination of this Agreement by County or by Customer, any and all rights, title, and interest in the Backbone shall remain with the County. II. MEGAHERTZ RADIO AND EQUIPMENT MAINTENANCE SERVICES The County of San Bernardino Information Services Department (ISD) offers a number of 800 MHz radio and equipment maintenance services to public safety and local governmental agencies in the County of San Bernardino, as well as other governmental and safety-related non-governmental users. Services provided under this Agreement consist of 800 MHz Backbone radio equipment maintenance, 800 MHz mobile/portable radio equipment maintenance, Mobile Data Access Modems maintenance, 800 MHz radio dispatch equipment maintenance, and 800 MHz radio battery replacement. Specific charges for these services are set forth and attached hereto as Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms. Page 3 of 12 Page 148 A. County Responsibilities in Providing Maintenance Services If providing maintenance services to Customer, ISD: 1) Will maintain sufficient spare mobile radios to temporarily replace equipment that is removed from service for maintenance reasons; 2) Will remove, reinstall and maintain Customer -owned radios or other covered equipment that has become defective from normal wear and usage, as solely determined by ISD, and perform repairs at ISD or elsewhere as determined by ISD; 3) Will provide a two-hour response time from notification for problems with radio dispatch equipment and Backbone radio equipment, and reasonable response time during normal County work hours on normal County business days for maintenance of Mobile Data Access Modems, and mobile/portable radios with after-hours service available at premium rates; 4) Reserves the right to subcontract for all or part of services; 5) Assumes no liability for equipment failure in the field, or for any adverse consequences caused by such failed equipment; 6) Assumes no liability for failure to provide or delay in providing services, under this Agreement. B. County Services Provided on a Time and Materials Basis 1) Service required due to Customer abuse or abnormal wear; 2) Service to correct attempts by Customer or unauthorized third parties to repair or modify equipment; 3) Facility electrical problems at Customer location(s) or vehicle electrical problems; 4) Services in addition to those identified above, to the extent feasible and cost-effective, as determined by ISD; 5) Program or re -program radios at Customer's request or in response to abnormal wear and usage, except for County -originated systems reconfigurations; 6) Replacement of accessories and consumable items, including batteries, antennas, and microphone cords; 7) Radio reactivations are processed within 5 business days after the request is received, and are billed for each serial number reactivated at one-half of the Board -approved hourly rate in effect at the time reactivation is ordered. C. Customer Responsibilities 1) Customer shall procure its own Field Equipment and shall: (i) Provide ISD with model and serial numbers of all equipment to be covered under this Agreement. (ii) Designate an individual as the single point of contact for maintenance coordination. (iii) Coordinate and schedule service requirements with ISD in advance whenever possible. (iv) Advise ISD of all radio relocations or reassignments within their fleet, within 24 -hours of relocation or reassignment. Page 4 of 12 Page 149 2) It is Customer's sole responsibility to maintain a current inventory of its Field Equipment using the System and to approve and validate billing of that inventory. If Customer identifies discrepancies between billing and its inventory, a dispute notice should be sent by e-mail to isdfinance@isd.sbcounty.gov along with a justification and related documentation. If ISD determines that a charge was billed incorrectly, ISD will issue the applicable credit on the next monthly billing cycle. III. EFFECTIVE DATE AND TERMINATION This Agreement shall commence on December 1, 2019, hereinafter Effective Date. This Agreement shall remain in effect for nineteen (19) months from the Effective Date, unless the County or the Customer, terminates the Agreement by giving sixty (60) days prior written notice to the other. County may, at its sole discretion, opt not to terminate its services until replacement services are identified and in place; however, in no event shall County's services be continued beyond 120 days of the original written notice. Any such termination date shall coincide with the end of a calendar month. Neither party shall incur any liability to the other by reason of such termination. IV. RATES AND PAYMENT TERMS Payment rates and conditions are set forth on Exhibit A, 800 MHz Radio Communications System Access/Paging Services and Payment Terms attached hereto. Services are provided and invoiced on a monthly basis starting on the Effective Date of the Agreement, or starting on the installation date, if applicable. Monthly payment shall be due upon receipt of invoice. If a change in service level is requested or required, County will provide to Customer a revised Exhibit A, incorporating such changes, which shall be signed by Customer and returned to County. Customer's subsequent invoice shall be adjusted in accordance with the changes, on a prorated basis, as necessary. Exhibit A reflects the rates in effect at the execution of this Agreement. Any subsequent rate change shall become effective on July 1 of the County fiscal year (July 1 through June 30). County shall provide notice to Customer of rate change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s). Checks shall be made payable to the County of San Bernardino. Payment address is: Information Services Department 670 E. Gilbert Street, First Floor San Bernardino, CA 92415-0915 Attn: Administration Services V. AGREEMENT AUTHORIZATION Customer warrants and represents that the individual signing this Agreement is a properly authorized representative of the Customer and has the full power and authority to enter into this agreement on the Customer's behalf. VI. ASSIGNMENT The Customer may not assign this Agreement nor any rights, licenses or obligations hereunder, and any such assignment shall be void and without effect unless the County approves the assignment in writing. VII. DEFAULT Page 5 of 12 Page 150 If the Customer does not make timely payment of amounts due under this Agreement or breaches any term or condition of this Agreement, County may declare immediately due and payable the entire unpaid amount, plus all other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of a secure party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other remedies existing in law or in equity. VIII. INDEMNIFICATION AND INSURANCE A. Indemnification The County agrees to defend and indemnify the Customer and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising solely out of the acts, errors or omissions of County in the performance of this Agreement, except where such indemnification is prohibited by law. At its sole discretion, Customer may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve County of any obligation imposed by this Agreement. Customer shall notify County promptly of any claim, action or proceeding and cooperate fully in the defense. The Customer hereby agrees to defend and indemnify the County, its agents, officers and employees (hereafter collectively referred to in this paragraph as 'County') from any claim, action or proceeding against County, arising solely out of the acts or omissions of Customer in the performance of this Agreement. At its sole discretion, County may participate at its own expense in the defense of any such claim, action or proceeding, but such participation shall not relieve Customer of any obligation imposed by this Agreement. County shall notify Customer promptly of any claim, action or proceeding and cooperate fully in the defense. In the event that County and/or Customer are determined to be comparatively at fault for any claim, action, loss or damage that results from their respective obligations under this Agreement, County and/or Customer shall indemnify the other to the extent of its comparative fault. B. Insurance Customer agrees to provide insurance set forth in accordance with the requirements herein. If Customer uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, Customer agrees to amend, supplement or endorse the existing coverage to do so. 1) Additional Insured — All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the County and its officers, employees, agents and volunteers as additional insured with respect to liabilities arising out of the performance of services hereunder. 2) Waiver of Subrogation Rights — Customer shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto liability insurance coverage provided shall not prohibit Customer and Customer's employees or agents from waiving the right of subrogation prior to a loss or claim. Customer hereby waives all rights of subrogation against the County. 3) Policies Primary and Non -Contributory — All policies required herein are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by the County. 4) Severability of Interests — Customer agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between Customer and the County or between the County and any other insured or additional insured under the policy. 5) Proof of Coverage — Customer shall furnish Certificates of Insurance to ISD evidencing the insurance coverage, including endorsements, as required, prior to the commencement of Page 6 of 12 Page 151 performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to ISD, and Customer shall maintain such insurance for three (3) years after termination of the Agreement. Within fifteen (15) days of the commencement of this contract, Customer shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request. 6) Acceptability of Insurance Carrier — Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum Best Insurance Guide rating of A- VII. 7) Deductibles and Self -Insured Retention - Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management. 8) Failure to Procure Coverage — In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by Customer. 9) Insurance Review — Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County's risk. 10) Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Customer agrees to execute any such amendment within thirty (30) days of receipt. 11) Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County. 12) Without in anyway affecting the indemnity herein provided and in addition thereto, the Customer shall secure and maintain throughout the contract term the following types of insurance with limits as shown: (i) Workers' Compensation/Employers Liability — A program of Workers' Compensation insurance or a state -approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of Customer and all risks to such persons under this contract. (ii) Commercial/General Liability Insurance —Customer shall carry General Liability Insurance covering all operations performed by or on behalf of Customer providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include: a. Premises operations and mobile equipment b. Products and completed operations c. Broad form property damage (including completed operations) e. Explosion, collapse and underground hazards Page 7 of 12 Page 152 f. Personal injury g. Contractual liability h. $2,000,000 general aggregate limit (iii) Automobile Liability Insurance — Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non -owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence. If Customer is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence. If Customer owns no autos, a non -owned auto endorsement to the General Liability policy described above is acceptable. (iv) Umbrella Liability Insurance — An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a dropdown provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. IX. TERMINATION OR SUSPENSION OF SERVICES A. Immediate Suspension, Uncured Termination The County may, in its sole discretion and without prior notice, immediately suspend all or part of the Services for breach of any of the conditions identified below. The County will provide Customer a written notice of breach and allow the Customer 30 days to correct the condition giving rise to such breach. If the Customer fails to remedy the breach within the 30 -day cure period, the County may immediately terminate the Services with no further notice required. 1) Customer shall ensure that it has all necessary licenses and permits required by the laws of the United States, State of California, County of San Bernardino and all other appropriate governmental agencies, and agrees to maintain these licenses and permits in effect for the duration of the Agreement. Customer shall notify County immediately of loss or suspension of any such licenses and permits. Customer shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or regulations relating to its duties, obligations and performance under the terms of the Agreement. 2) Customer shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or regulations relating to its duties, obligations and performance under the terms of the Agreement. 3) Customer represents and warrants to County that (i) the information Customer provides in connection with registration for the Services is accurate and complete; (ii) Customer's use of the System is not illegal, defamatory, malicious, harmful, or discriminatory based on race, sex, religion, nationality, disability, sexual orientation, or age; (iii) Customer's use of the Services complies with all applicable laws, rules and regulations; (iv) Customer has obtained all consents and licenses required to legally access and use the System; (v) the execution and delivery of this Agreement will not conflict with, or violate any provision of, Customer's charter, by-laws or other governing documents; and (vi) Customer has otherwise taken all necessary steps to legally execute this Agreement. 4) Customer agrees to abide by all existing and future security practices, policies and protocols established by the County, which the County has established to ensure the integrity of the System. Page 8 of 12 Page 153 Customer understands that the County closely monitors the System and may perform periodic security audits. 5) Customer agrees to implement measures that are reasonable for Customer's use of the System to prevent interference with the operation of the System. NEITHER COUNTY NOR ANY OF ITS EMPLOYEES, AGENTS, REPRESENTATIVES, SERVICE SUPPLIERS OR LICENSORS WILL BE LIABLE FOR UNAUTHORIZED ACCESS TO, MISUSE OF, CUSTOMER'S INABILITY TO ACCESS, OR DAMAGE TO THE SYSTEM OR CUSTOMER'S FIELD EQUIPMENT, UNLESS AND ONLY TO THE EXTENT THAT THIS DISCLAIMER IS PROHIBITED BY APPLICABLE LAW. B. Immediate Termination The County may, in its sole discretion and without prior notice, immediately suspend or terminate all or part of the Services for any of the conditions identified below. The County will promptly provide Customer a written notice of termination or suspension of Services to Customer. 1) County discovers that Customer provided false registration information, or that Customer lacked the capacity to enter into this Agreement at the time of its consummation; 2) County determines, in its sole discretion, that Customer's use of the Services poses a threat to the security or performance of the System or to any of County's other users or suppliers; 3) County determines, in its sole discretion, that Customer's use of the Services is illegal; 4) County reasonably believes that Customer's use of the Services has or will subject County to civil or criminal liability; 5) Customer fails to make any payment when due; or 6) Customer breaches any of the other material terms and conditions in this Agreement. X. GENERAL TERMS AND CONDITIONS A. Permits - Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate. B. Attorneys' Fees. If any legal action is instituted to enforce any party's rights hereunder, each party agrees to bear its own attorneys' fees and costs regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney fees directly arising from a third -party legal action against a party hereto and payable under Section VIII(A)(a) Indemnification. C. Waiver - No waiver of a breach of any provision of this Agreement shall constitute a waiver of any other breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative and additional to any other remedies in law or equity. D. Validity - The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision. E. Caption and Paragraph Headings - Captions and paragraph headings used herein are for convenience only and are not a part of this agreement and shall not be used in construing it. Page 9 of 12 Page 154 F. Exhibits - All Exhibits attached hereto, if any, are an integral part of this Agreement and are incorporated herein by reference. G. Entire Agreement - This Agreement shall be governed by the laws of the State of California and constitutes the entire Agreement between the parties and supersedes all prior negotiations, discussions, and preliminary understanding. This Agreement may be amended as County and the Customer mutually agree in writing. Any such amendment must be in a physical writing and manually signed by authorized representatives of the County and Customer. H. Notifications - All notices or demands required or permitted to be given or made hereunder shall be in writing and shall be deemed duly given: (a) Upon actual delivery, if given in person; (b) upon receipt, as evidenced by transmission confirmation, if sent by facsimile; (c) within three (3) days after deposit if sent via United States First Class mail, postage prepaid; or (d) upon receipt as evidenced by proof of delivery if sent by commercial overnight courier. Each such notice is to be sent to the respective party at the address indicated below or to any other address or person that the respective parties may designate by written notice delivered pursuant hereto: Customer: City of Rancho Cucamonga Public Works Services Department 8794 Lion Street Rancho Cucamonga, CA 91730 (909) 774-4108 Attention: Ernest Ruiz County: County of San Bernardino Information Services Department 670 E. Gilbert Street, First Floor San Bernardino, CA 92415-0915 (909) 388-5555 Attn: Administration Services XI. INFORMATION SERVICES DEPARTMENT AUTHORIZATION The County's Information Services Department, through the Chief Executive Officer or its Chief Information Officer or designee, is authorized to discharge all functions ascribed to County in this Agreement, except those specifically reserved by law to the Board of Supervisors. XII. FORCE MAJEURE County shall not be held liable for any delay or failure in performance of any part of this Agreement from any cause beyond its control and without its fault or negligence, such as acts of God, acts of civil or military authority, government regulations, strikes, labor disputes, embargoes, epidemics, war, terrorist acts, riots, insurrections, fire, explosions, earthquakes, nuclear accidents, floods, power blackouts, brownouts, or surges, volcanic action, other major environmental disturbances, unusually severe weather conditions, inability to secure product or services of other persons or transportation facilities, or acts or omissions of transportation common carriers. Page 10 of 12 Page 155 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below their respective signatures. COUNTY OF SAN BERNARDINO Do - Larry Ainsworth, Interim Chief Information Officer Dated as to Bonnie Uphold, Deputy County Counsel Date Date CITY OF RANCHO CUCAMONGA (State if corporation, company, etc.) By ► (Authorized Signature) Dated Title Address P.O. Box 807 Rancho Cucamonga, CA 91729 Page 11 of 12 Page 156 EXHIBIT A 800 MHz RADIO COMMUNICATIONS SYSTEM ACCESS/PAGING SERVICES AND PAYMENT TERMS PAYMENT SCHEDULE Monthly Invoicing: County will invoice Customer monthly for services rendered. Payments are due upon receipt of invoice and payable within sixty (60) days of invoice date. CHARGES FOR SERVICES Service(s) No of Units Monthly Unit Charge Monthly Charge Radio Access & Maintenance 275 $59.49 $16,359.75 Total Estimated Yearly Cost $196,317.00 Page 12 of 12 Page 157 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Matt Burris, Deputy City Manager Anne McIntosh, AICP, Planning Director Jennifer Nakamura, Management Analyst II SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING APPLICATION FOR AND RECEIPT OF S132 PLANNING GRANTS PROGRAM FUNDS. RECOMMENDATION: Staff recommends the City Council adopt a resolution approving the application for specified grant funds. BACKGROUND: In 2017, Governor Brown signed a 15 bill housing package aimed at addressing the State's housing shortage and high housing costs. One of the bills (SB2) established a $75 recording fee on real estate documents to increase the supply of affordable homes in California. The first round of SB2 funding includes planning grants for local jurisdictions to prepare, adopt and implement plans and process improvements that streamline housing approvals and accelerate housing production. The City is eligible for $310,000 in funding for this round. As required in the grant application, the Council must adopt a resolution authorizing the City to apply for the S132 Planning Grant funds and authorize a designee (City Manager) to execute the grant agreement upon award. ANALYSIS: Staff has identified two areas where the grant funding will be applied: 1. To develop an area plan for major corridors, such as Foothill Boulevard to protect and maintain established residential neighborhoods, target key locations for new infill high quality housing choices and create clear design and development standards to streamline processing of new housing projects. 2. Assist homeowners looking to develop an Accessory Dwelling Unit (ADU) by creating sample plans that can be used for the varying types of ADU's and develop a homeowners handbook to help demystify the process of planning and building an ADU. FISCAL IMPACT: No fiscal impact. Upon award of the grant funds, they will be encumbered at a later date. COUNCIL GOAL(S) ADDRESSED: This grant funding will meet a Council mid and long-range planning goal to create villages or Page 158 development districts in order to revitalize underperforming or underutilized area and create synergy amongst the varying land uses. ATTACHMENTS: Description Attachment 1 - Resolution Page 159 RESOLUTION NO. 19-096 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA AUTHORIZING APPLICATION FOR, AND RECEIPT OF, SB 2 PLANNING GRANTS PROGRAM FUNDS WHEREAS, the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability (NOFA) dated March 28, 2019, for its Planning Grants Program (PGP); and WHEREAS, the City Council] of the City of Rancho Cucamonga desires to submit a project application for the PGP program to accelerate the production of housing and will submit a 2019 PGP grant application as described in the Planning Grants Program NOFA and SB 2 Planning Grants Program Guidelines released by the Department for the PGP Program; and WHEREAS, the Department is authorized to provide up to $123 million under the SB 2 Planning Grants Program from the Building Homes and Jobs Trust Fund for assistance to Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)) related to the PGP Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA RESOLVES AS FOLLOWS: SECTION 1. The City Council is hereby authorized and directed to apply for and submit to the Department the 2019 Planning Grants Program application in the amount of $310,000. SECTION 2. In connection with the PGP grant, if the application is approved by the Department, the City Manager is authorized to enter into, execute, and deliver a State of California Agreement (Standard Agreement) for the amount of $310,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PGP grant, the City's obligations related thereto, and all amendments thereto (collectively, the "PGP Grant Documents"). SECTION 3. The City shall be subject to the terms and conditions as specified in the Standard Agreement, the SB 2 Planning Grants Program Guidelines, and any applicable PGP guidelines published by the Department. Funds are to be used for allowable expenditures as specifically identified in the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application will be enforceable through the executed Standard Agreement. The City Council hereby agrees to use the funds for eligible uses in the manner presented in the application as approved by the Department and in accordance with the Planning Grants NOFA, the Planning Grants Program Guidelines, and 2019 Planning Grants Program Application. SECTION 4. The City Manager is authorized to execute the City of Rancho Cucamonga Planning Grants Program application, the PGP Grant Documents, and any amendments thereto, on behalf of the City as required by the Department for receipt of the PGP Grant. Page 160 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Tamara L. Layne, Finance Director SUBJECT: CONSIDERATION TO RECEIVE AND FILE QUARTERLY FINANCIAL UPDATE FOR THE FIRST QUARTER OF FISCAL YEAR 2019/20 AND AUTHORIZE CERTAIN APPROPRIATION ADJUSTMENTS FOR CAPITAL PROJECTS. RECOMMENDATION: Staff recommends that the City Council receive and file the attached Quarterly Financial Update for the First Quarter of Fiscal Year 2019/20 and authorize certain appropriation adjustments for capital projects. BACKGROUND: On a quarterly basis, the Finance Director provides the City Council with a brief update on the budgetary performance of the City's operating funds which include the City General Fund (Fund 001), the Library Fund (Fund 290), and the Fire District Operating Funds (Funds 281, 282, and 283). As a result of the analysis performed and the consideration of current economic factors, staff may also request certain appropriation adjustments at the time of the update. ANALYSIS: Operating Budge . The Quarterly Financial Report provides budget and year-to-date actuals (including encumbrances) of both revenues and expenditures for the City's operating funds. Overall, the City's operating budget for expenditures is performing well as of the end of the first fiscal quarter and is consistent with the prior year. We are winding down on the impacts of the prior year transition to a new software platform by the CDTFA, which resulted in delays in sales tax receipts for several quarters. The City's sales tax consultant has assisted staff with accounting for the revenues in the proper quarters, regardless of when the actual remittance is received from the State. Development fee revenue overall is performing above expectations, primarily due to Building Permit and Planning Fee revenues. The unanticipated increase in these revenues is due to a combination of several very large projects pulling permits during the first quarter and the impacts of the January 1St fee increase for Planning Fees. Due to decreasing hotel occupancy rates and RevPAR (revenue per available room), TOT revenue is anticipated to be 10.7% less than budget. Generally, revenues are on track or slightly ahead of projections, as a whole, and expenditures are on track with or slightly below historical norms. The surge in Development Fees will largely offset the decline in TOT revenues, however, this is a one-time bailout as development fees are one time revenues from new development which are sporadic and erratic depending on the level of development activity, while TOT is an ongoing revenue source. Once additional revenues are received during the second quarter, the revenue components of the City's operating budget can be further analyzed. See attached report for additional details. Page 161 Capital Improvement Plan. During the first quarter, City management reassessed the timing of specific capital improvement projects to provide a more balanced workload for staff this fiscal year and to slow the drawdown of the City's capital reserves due to a combination of recent real estate activity and unanticipated expenses. As a result, the Warehouse Expansion project for Public Works will be deferred to FY 2020/21 or FY 2021/22 (a budget decrease of $2,140,000). The project is designed and ready to go; however, staff will continue utilizing the current warehouse for the interim. The project could also be delayed longer depending on other capital needs, however, with time the need for additional storage space will become ever more pressing. Additionally, the Victoria Gardens Courtyard Redesign project will be designed in the current fiscal year; however, the construction may be broken up into two or three phases and spread out over several fiscal years (no current year budget impact) depending on bids received and other capital needs. If necessary, this project could also be deferred for a longer period of time, however, there are ongoing maintenance impacts that may have to be addressed in the interim. The Civic Center Carpet and Reconfiguration project budgeted for FY 2019/20 will continue; however, additional funding will be needed to address the full scope of the project (a budget increase of $344,000). Given the deterioration in many of the fixtures and furnishings which are over 25 years old at this point, it is recommended that this project move forward to prevent further deterioration. The related appropriation adjustments are detailed in the Fiscal Impact section of this staff report. FISCAL IMPACT: The following appropriation adjustments are being submitted for City Council approval in conjunction with the Quarterly Financial Update for the First Quarter of FY 2019/20: 1025001-5650/1927025-0 Capital Project-PWSD Warehouse Expansion ($2,140,000) 1025001-5602 Capital Outlay -Bldg & Improvement $344,000 COUNCIL GOAL(S) ADDRESSED: Providing the City Council with regular financial updates on the City's operating budget supports the Council's efforts to develop mid-range and long-term goals and vision for the City by providing meaningful, timely information upon which they can base their current and future decisions that impact the City's finances. ATTACHMENTS: Description Attachment 1 - Quarterly Financial Update Page 162 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2019/20 OVERVIEW arc This report summarizes the City's overall financial position for the current fiscal year through September 30, 2019. The focus of this report is the City's operating budget, which is comprised of the City General Fund, the Library Fund, and the Fire District Operating Funds. The revenue projections and budgets include necessary adjustments for encumbrances, carryovers, and any supplemental appropriations made by the City Council as of September 30, 2019. GENERALFUND General Fund Financial Condition. With 25% of the year complete, General Fund expenditures are at 24% of projections (compared to 26% in the prior year) and revenues are at 9% (consistent with the prior year). Revenues are typically lower during the first fiscal quarter due to the timing of certain key revenues such as franchise fees, property tax, and sales tax. General Fund Budget* YTD Actual* Percent Revenues $ 88,290,270 $ 7,517,520 9% Expenditures $ 89,454,153 $ 21,671,450 24% *Includes carryover purchase orders. The expenditures budget and YTD actual figures above include carryover purchase orders from the prior fiscal year. Excluding the carryover purchase orders, the City adopted a balanced budget for Fiscal Year 2019/20. Expenditures. The YTD actual figure above for expenditures incorporates all General Fund divisions, including non -departmental divisions such as General Overhead. For purposes of departmental analysis, these non -departmental divisions have been excluded from the chart on the right. Departmental operating expenditures (including outstanding purchase orders/encumbrances) are generally consistent with the prior year and on target as of the end of the first fiscal quarter. Any significant differences between the current and prior year are noted after the chart. Factors contributing to a slightly higher percentage expended/encumbered in the departmental budgets include the following: 1) some contracts cover the entire fiscal year and must be fully encumbered with a purchase order at the beginning of the fiscal year; and 2) certain overhead cost allocations are entirely allocated at the beginning of the fiscal year. General Fund % Spent by Department As of 9/30/2019 (25916" of Year Complete) Administrative Services 54% Animal Care and Services 40% Building and Safety 47% City Clerk 67% City Council 57% City Management 57% Cornmunity Improvement 52% CommunityServices 39% Econ. and Comm. Dev. - 34% Engi neeri ng 42% Planning 48% Police � 25% Public Works 55% Records Management 55% 0% 20% 40% 60% 80% In the prior year, the Economic and Community Development Department had a large carryover purchase order included in their YTD figure for the preparation of a conceptual design and mixed-use zone refinements for the Foothill Corridor, causing their percentage expended/encumbered to be higher than usual. The Planning Department also had a large carryover purchase order in the prior year for the preparation of an environmental impact report for the Etiwanda Heights Neighborhood and Conservation Plan which caused their percentage expended/encumbered to be higher than usual. Also, in the prior year, the Records Management budget Page 115 ATTACHMENT 1 age 163 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2019/20 arc included a line item for the 2018 General Election, which was not expended as of the end of the first quarter. This unspent line item resulted in the department's percentage expended/encumbered being lower in the prior year. The current quarter's spending for these three departments is more in line with historical norms. Top Seven Revenues. The City's top seven revenues account for about 91 % of total General Fund revenues (compared to 92% in the prior year). Following is a summary of these revenues as of the end of the first fiscal quarter: Top Seven Revenues Budget YTD Actual % Received Sales Tax 32,552,480 2,291,148 7% Vehicle license fees* 20,279,320 - 0% Franchise fees 6,652,070 - 0% Property tax 9,672,760 154,196 2% Development fees 4,180,000 1,449,205 35% Business licenses 2,779,690 811,342 29% Trans. occupancy taxes 4,613,410 1,049,154 23% *Includes Property tax in -lieu of VLF Sales Tax. Revenues, as of the quarter ended September 30, 2019, are at 7% of budget (compared to 8% in the prior year). The percentage is lower than 25% as of the first fiscal quarter's end due to the timing of our receipts from the State. As of the end of the first fiscal quarter, we have received one month's allocation of sales tax revenues from the State and two months' allocation of Prop 172 revenues, which is consistent with the prior year. We are winding down on the impacts of the prior year transition to a new software platform by the CDTFA, which resulted in delays in sales tax receipts for several quarters. The City's sales tax consultant has provided the City with its best estimate of the revenue shortfall each quarter throughout this transition period. This has enabled Finance staff to reflect/accrue sales tax revenues within the correct quarters regardless of when the remittance is received from the State. Based on discussions with the City's sales tax consultant, it appears our sales tax revenues are continuing to grow modestly from the prior year which will be in line with budget for the fiscal year. Staff is monitoring sales tax closely for possible slowing of revenue. The opening of Haven City Market is a positive impact. However, Victoria Gardens is experiencing several major tenant vacancies compared to last year, Sears is winding down operations, and the City has lost a few restaurants. The impact of these trends will take a few quarters to fully determine the impact. Vehicle License Fees (VLF). As of the end of the first fiscal quarter, we have not received a disbursement of VLF from the State, which is consistent with the prior year. The VLF relates to excess amounts collected by the State for the prior fiscal year, and it has typically been received during the second quarter of our fiscal year. We will receive property tax in -lieu of VLF from the County in January and May. No significant variance from budget is anticipated at this time. Franchise Fees. We will not receive the most significant components of franchise fee revenues — payments from Southern California Edison and Southern California Gas Company— until April 2020. Franchise fees from waste management and cable are remitted approximately 30 days after the end of each quarter. As such, no revenues have been received as of September 30, 2019, for the current fiscal year, which is consistent with the prior fiscal year. Property Tax. The first major apportionment of taxes will occur in December. Included in the property tax budget is post -RDA property tax revenue of $2,321,430. This portion of the City's property taxes will be received Page 215 Page 164 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2019/20 in January and June as part of the County of San Bernardino's distribution of the Redevelopment Property Tax Trust Fund (RPTTF). Development Fees. Development revenues for plan check fees and engineering fees are coming in as anticipated with collection percentages of 26.68% and 23.57%, respectively. Building permit revenues are coming in at a much faster pace than expected during the first quarter with collections at 49.84% of budget. This is due to several very large projects pulling permits during the first quarter, including The Resort. Additional activity is anticipated later in the fiscal year when The Resort is ready to build the apartments that are currently undergoing plan check. Building permit revenues are projected to exceed budget by 25%. Planning fees are at a collection percentage of 39.16% as a result of the continued impacts of the January 1St fee increase. Enhanced training on the new fee schedule has helped to ensure that all of the appropriate fees are being charged for projects. Planning staff are also shifting their focus to ensure that deposits are taken in for "pre - work" that applicants are asking for before formally submitting a project. In the past, staff would not charge for these meetings and discussions. These staffing costs are now being partially recovered. At this time, it is estimated that Planning Fees will exceed budget by approximately 10%. Development activity will continue to be monitored by Community Development staff and any additional revenue adjustments will be identified as part of the Midyear Budget Analysis. Business Licenses. Business license revenues are slightly ahead of projections, with a collection percentage of 29% compared to 28% in the prior year. The peak of the renewals is not received until January. Transient Occupancy Taxes. Based on the September 2019 Lodging Report, the City's hotel occupancy rate is 72.7%, down 11.9% from the prior year. Although our average daily rate (ADR) is up slightly, 0.4%, over the prior year, the City's RevPAR (revenue per available room) is $99.28, which is down 11.5% from the prior year. Year-to-date receipts are tracking about 6.5% less than the prior year. Additionally, applying the prior year's collection percentage to the current year's first quarter receipts indicates that TOT revenues will be approximately 10.7% less than budget. Staff will also continue to monitor TOT revenues. On the positive side, there are two new hotels under construction in the City. However, Ontario has additional hotels opening, and there are some indications that both business and consumer travel are slowing slightly as consumer confidence continues to weaken, and as a result of tariffs on overseas tourists. The impacts of these trends may take another few quarters to fully determine. LIBRARY FUND Library Fund Financial Condition. As of the end of the first fiscal quarter, Library revenues are at 1% of projections (compared to 4% in the prior year) and expenditures are at 34% (compared to 41% in the prior year). Library Fund Budget* YTD Actual* Percent Revenues $ 6,068,790 $ 78,136 1% Expenditures $ 5,845,971 $ 2,016,666 34% *Includes carryover purchase orders. Property tax makes up approximately 81 % of the Library Fund's revenues (compared to 87% in the prior year). In the current year, the budgeted revenue from the Rancho Cucamonga Library Foundation Support increased $489,610 over the prior year to provide funding for the Biane Library's Second Story and Beyond Project. Thus, a lesser percentage of the Library's current year's budget will come from property taxes. As noted above, the first major apportionment of taxes will occur in December. The Library's property tax revenues, however, also include a statutory pass-through from the former Redevelopment Agency. This pass- through represents approximately 35.5% of the Library's property tax revenues and will be received in January Page 315 Page 165 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2019/20 arc and June as part of the County's distribution of the Redevelopment Property Tax Trust Fund (RPTTF). Also included in the property tax budget is post -RDA property tax revenue of $140,340. These revenues will also be distributed from the RPTTF. The prior year's revenue collection percentage was higher than the current year's due to the current year reversal of an accounting adjustment that was posted to temporarily adjust the City's investment portfolio to market value at fiscal year end in accordance with financial reporting standards. Library expenditures are on target as budgeted. As in the General Fund, expenditures are slightly higher than 25% at the end of the first quarter due to the fact that some contracts cover the entire fiscal year and must be fully encumbered with a purchase order at the beginning of the fiscal year, and certain overhead cost allocations are fully allocated at the beginning of the fiscal year. Additionally, the current year's budget includes a $500,000 transfer to the Library Capital Fund for the Biane Library's Second Story and Beyond Project, $125,000 of which was spent as of the end of the first quarter. This resulted in a lower percentage of the overall budget being expended/encumbered in the current year compared to the prior year. FIRE DISTRICT Fire District Financial Condition. With 25% of the year complete, Fire District operating revenues are at 2% of projections (compared to 4% in the prior year) and expenditures are at 24% (compared to 22% in the prior year). Fire District Budget* YTD Actual* Percent Revenues $ 37,066,440 $ 764,345 2% Expenditures $ 37,154,306 $ 8,782,699 24% *Includes carryover purchase orders. Property tax comprises approximately 89% of the Fire District's operating revenues (compared to 91% in the prior year), which includes the General Fund, CFD 85-1, and CFD 88-1. The first significant apportionment of taxes will occur in December. Included in the property tax budget is post -RDA property tax revenues of $5,650,700. This amount represents a statutory pass-through from the former Redevelopment Agency. The full amount of the pass-through is allocated on a percentage basis between the Fire District's operating funds and its capital fund based upon the operating budget needs of the Fire District each fiscal year. As noted above, RPTTF revenues will be received in January and June. It should be noted that for FY 2019/20, the assessment rate for CFD 88-1 was lowered substantially to be more in line with the rates charged for CFD 85-1. This reduction is expected to save residential taxpayers approximately $800,000, collectively. Similar to the Library, the prior year's revenue collection percentage was higher than the current year's due to the current year reversal of an accounting adjustment that was posted to temporarily adjust the City's investment portfolio to market value at fiscal year end in accordance with financial reporting standards. The Fire District's expenditures are on track as of the end of the first fiscal quarter. SUMMARY Overall, the City's operating budget for expenditures is performing well as of the end of the first fiscal quarter and is consistent with the prior year, excluding the impacts of the reversal of annual accounting adjustments mentioned above. Generally, revenues are on track or slightly ahead of projections, as a whole, and expenditures are on track with or slightly below historical norms. The surge in Development Fees will largely Page 415 Page 166 City of Rancho Cucamonga Quarterly Financial Update First Quarter of Fiscal Year 2019/20 offset the decline in TOT revenues. Once additional revenues are received during the second and, if necessary, third quarter, the revenue components of the City's operating budget can be further analyzed and any necessary adjustments performed. Page 515 Page 167 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Elisa Cox, Deputy City Manager Hope Velarde, Management Analyst I SUBJECT: CONSIDERATION OF AN AGREEMENT WITH VAN SCOYOC ASSOCIATES TO PROVIDE PROFESSIONAL LEGISLATIVE REPRESENTATION, FEDERAL ADVOCACY AND LOBBYING SERVICES FOR THE CITY OF RANCHO CUCAMONGA. RECOMMENDATION: Staff recommends the City Council approve the agreement with Van Scoyoc Associates to provide professional legislative representation, federal advocacy and lobbying services in the amount of $4,000 per month, for a period of two years, with three optional one-year extensions. BACKGROUND: The City of Rancho Cucamonga has an aggressive Legislative Affairs Program that promotes the legislative interests of the City at the County, State, and Federal government levels. The City actively monitors State and Federal legislation and communicates its position to appropriate State and Federal representatives. The City also aggressively seeks Federal, State, and County funding through grants, and other discretionary funding for City projects, programs and services. In order to make sure that our interests and needs are heard at the Federal level, the City has utilized the services of a Federal Lobbying firm, Van Scoyoc Associates, for the last 7 years. In October 2019, the City went out to bid for federal lobbying and advocacy. The selected Federal Lobbying firm will continue to advocate for the City and will be tasked with several objectives, including: • Represent the City in Washington D.C. in terms of communicating the City's interests to the appropriate elected representatives, key Committee members, Executive Branch and federal agencies • Identify potential funding opportunities that match the City's funding needs • Aid in securing federal funding for City projects and programs • Develop and maintain positive working relationships between the City and California congressional delegation, federal agencies, and the Executive Branch • Work with federal agencies and officials to resolve issues on the City's behalf • Identify federal legislation of interest to the City, monitor action on these initiatives, and advocate for the City's interest when appropriate ANALYSIS: The City Manager's Office provided a scope of work to the Purchasing Division. Purchasing prepared and posted a formal Request for Proposal #19/20-015 to the City's online bid system. As a result, two Page 168 responses were received. After analysis of the RFP responses by the evaluation committee, Van Scoyoc Associates was determined to be the most responsive and responsible firm providing the best value meeting the scope of services and specifications required. Established in 1990, Van Scoyoc Associates is among the largest independent government affairs consulting firms in Washington, D.C., and consistently ranks in the top five of Federal advocacy firms. Van Scoyoc Associates has 25 principals and over 40 legislative associates and staff and is consciously bipartisan with Republicans and Democrats. Van Scoyoc Associates has substantial experience representing California municipalities, counties, and local governmental agencies. The proposed team that will be representing the City of Rancho Cucamonga include Vice Presidents Steve Palmer and Jennifer LaTourette, and David Haines, the Director of Government Relations. FISCAL IMPACT: The term of the agreement will be for two years with optional three one-year extensions. Services will continue to be provided for a monthly retainer of $4,000 per month, which is the current budgeted amount, plus incidental travel expenses not to exceed $2,000 per year. There is no increase in cost. The expenses are budgeted and funded by Account Number 0010015300 (Contract Services). No further appropriations are necessary. COUNCIL GOAL(S) ADDRESSED: This item helps achieve the City Council's goal of enhancing premier community status; federal advocacy and lobbying services will aid the City in advocating for Rancho Cucamonga's interests at the federal level. Page 169 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Anne McIntosh, AICP, Planning Director Dat Tran, Assistant Planner SUBJECT: CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 961 BY TITLE ONLY, AMENDING TITLE 17 (DEVELOPMENT CODE) OF THE MUNICIPAL CODE PERTAINING TO AN UPDATE TO THE TEMPORARY USE PERMIT REGULATIONS. RECOMMENDATION: Staff recommends the City Council conduct a second reading of Ordinance No. 961, adopting Municipal Code Amendment DRC2018-00028, amending the regulations for temporary use permits issued by the City. BACKGROUND: The introduction and first reading of the above -entitled Ordinance was approved at the Regular City Council Meeting on November 6, 2019. Vote at first reading: AYES: Michael, Kennedy, Hutchison, Scott, Spagnolo. ANALYSIS: At the November 6, 2019 City Council Meeting, staff presented the proposed Municipal Code Amendment to the City Council. The City Council approved the Ordinance as presented with the following modifications: • A revision to Municipal Code Section 17.104.040.A to state: Festivals and other special events. The modification was to fix an wording error in the Ordinance as previously submitted to the City Council. • Exemption of future permit fees for residential haunted house. The fee exemption is not a change to the Ordinance, but will be processed as part of a future general fee update. FISCAL IMPACT: Please refer to the November 6, 2019 City Council Staff Report. COUNCIL GOAL(S) ADDRESSED: Please refer to the November 6, 2019 City Council Staff Report. ATTACHMENTS: Page 170 Description ATTACHMENT 1 - ORDINANCE NO. 961 Page 171 ATTACHMENT 1 ORDINANCE NO. 961 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, AMENDING TITLE 17 OF THE RANCHO CUCAMONGA MUNICIPAL CODE PERTAINING TO AN UPDATE TO THE TEMPORARY USE PERMIT REGULATIONS Recitals. A. The City of Rancho Cucamonga has prepared Municipal Code Amendment DRC2018-00028, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Municipal Code Amendment is referred to as the "Amendment". B. A Temporary Use Permit ("TUP") allows for the temporary utilization of a property for a special, unique, or limited duration use such as a festival, parade, outdoor sporting event, or for seasonal sales. C. On August 14, 2019, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the Amendment and, following the conclusion thereof, adopted Resolution No. 19-48, recommending that the City Council of the City of Rancho Cucamonga adopt this Amendment. D. On November 6, 2019, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Amendment and concluded said hearing on that date. E. All legal prerequisites prior to the adoption of this Ordinance have occurred. II. Findings. A. Based upon all of the evidence presented to the City Council during the above - referenced public hearing, this City Council hereby finds and concludes that the changes proposed to Title 17 (Development Code) of the Rancho Cucamonga Municipal Code by this Amendment are consistent with the General Plan goals, policies, and implementation programs. General Plan Community Services Policy CS -2.3 is "aimed at continuing to promote and develop special events that enrich the lives, celebrate and honor diversity, and bring all residents together in Rancho Cucamonga." Temporary use permits provide a simple way to regulate short-term activities and special events that can bring residents together and often create an enhanced quality of life and promote economic development. The amendment to the TUP regulations will broaden the types of activities subject to a temporary use permit, clarify the standards applied to temporary uses, and generally make the administration of temporary uses easier thereby facilitating such events/uses as sales and grand openings, art shows, charity events, carnivals, food trucks, pop-up restaurants or crafts shops, produce stands, Christmas tree stands, fireworks stands, and car shows, etc. General Plan Land Use Policy LU -1.1 states, "Protect neighborhoods from the encroachment of incompatible activities or land uses that may have a negative impact on the residential living environment." Temporary use permits are intended to allow community events and activities for limited time periods in locations where the uses may not otherwise be allowed in the applicable zone. Economic Development Policy ED -2.3 states, "Expand recreation and cultural attractions to enhance tourism/visitor potential and to boost sales and transient occupancy tax." The revised TUP regulations provide greater clarity on the requirements for temporary uses that could be regionally significant (e.g., concerts, outdoor sporting events) and which could draw visitors from beyond the City. Public Health and Safety Policy PS -13.4 states, Ordinance No. 961 — Page 1 of 16 Page 172 ATTACHMENT 1 "Require that acceptable noise levels are maintained near residences, schools, health care facilities, religious institutions, and other noise sensitive uses in accordance with the Development Code and noise standards contained in the General Plan." A common development standard for temporary uses has been added to the TUP regulations calling for the provision of noise attenuation measures to the satisfaction of the planning director. B. The Planning Department staff has determined that this Amendment is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the general rule that CEQA applies only to projects which have the potential for causing significant effects on the environment. Pursuant to State CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment, the activity is not subject to CEQA. The Amendment does not propose any physical change to the environment itself. Furthermore, the Amendment pertains to a ministerial action – issuance of a temporary use permit – which is statutorily exempt from CEQA and which relates to uses that are by their very nature short in duration and without permanent change to the land. Based on this evidence and all of the evidence in the record, the City Council concurs with the Planning Department staff's determination that the Amendment will not have a significant effect on the environment and is therefore exempt from further environmental review under CEQA. III. Ordinance. The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1. Section 17.16.070 (Temporary use permit) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is hereby amended as follows: "A. Purpose. Temporary use permits provide a process for administrative review for short-term activities that may not meet the normal development or use standards of the applicable zoning district, but may be acceptable because of their temporary nature. The intent of these regulations is to ensure that the temporary use does not adversely impact the long-term uses of the same or neighboring sites, or impact the general health, safety, and welfare of persons residing within the community. B. Applicability. A temporary use permit shall be required prior to the establishment of those uses specified in section 17.104.020 (Temporary Uses—Permit Requirements and Exemptions). C. Review process. Applications shall be submitted along with required materials and any application fee as established by city council resolution a minimum of 15 days prior to the event. The planning department and other departments as necessary shall review the request and render a decision. The decision shall clearly state, in writing, any conditions of approval or reasons for denial. Temporary use permits will be reviewed for compliance with development standards related to those activities provided in chapter 17.104 (Temporary Uses). D. Findings. The planning director shall approve, or approve with conditions, an application for a temporary use permit after finding all of the following. If the director does not make all of these findings, he or she shall deny the temporary use permit: The establishment, maintenance, or operation of the use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the neighborhood of the proposed use. Ordinance No. 961 – Page 2 of 16 Page 173 ATTACHMENT 1 2. The use, as described and conditionally approved, will not be detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the city. 3. Approved measures for the removal of the use and site restoration have been required to ensure that no changes to the site would limit the range of possible future land uses otherwise allowed by this zoning code. E. Conditions. In approving a temporary use permit, the director may impose such conditions as are needed to ensure that the required findings can be made. Such conditions may include but shall not be limited to the following: 1. Measure to minimize impact on adjacent uses, such as buffers, hours of operation, lighting requirements, and/or parking measures. 2. Property maintenance requirements to ensure that each site occupied by a temporary use shall be cleaned of debris, litter, or any other evidence of the temporary use upon completion or removal of the use. 3. Appropriate performance guarantees/security may be required before initiation of the use to ensure proper cleanup after the use is finished. 4. Other conditions of approval deemed reasonable and necessary to ensure that the approval would be in compliance with the findings above. (Code 1980, § 17.16.070; Ord. No. 855 § 4, 2012) F. Revocation. A temporary use permit may be revoked or modified by the director based on any of the following grounds: 1. The permit was obtained by misrepresentation or fraud. 2. The conditions of approval for the permit have not been met, or the permit is not being exercised. 3. The use for which the permit was granted is being or is permitted to be or operates in violation of any statute, ordinance, law, or regulation. 4. The permit is being exercised in a way that is detrimental to the public health, safety, or welfare or constitutes a nuisance." SECTION 2. Section 17.60.020(D) (under Permit requirements, exemptions, and liabilities) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is hereby amended as follows: D. Temporary outdoor storage. Temporary outdoor storage shall require the issuance of a temporary use permit pursuant to and consistent with the requirements of section 17.16.070 (Temporary Use Permit). The uses and activities listed below shall be exempt from the requirement for a temporary use permit. 1. Storage of construction materials and equipment as part of an active construction site, provided a valid building permit or improvement permit is in effect and the materials and equipment are stored on the construction site pursuant to approved permit(s). Ordinance No. 961 — Page 3 of 16 Page 174 ATTACHMENT 1 2. Emergency public health and safety facilities established by a public agency. 3. Storage containers not associated with an approved construction project when: a. Located on residential property, and not in the public right-of-way (street, sidewalk, parkway, etc.), for a maximum period of five days. b. Located on nonresidential property for any length of time and provided they are screened from public view. SECTION 3. Chapter 17.104 (Temporary Uses) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is hereby amended as follows: 17.104.010 Purpose. The purpose of this chapter is to establish development standards for temporary activities and land uses to ensure the overall health, safety, and general welfare of the community is maintained. (Code 1980, § 17.104.010; Ord. No. 855 § 4, 2012) 17.104.020 Permit requirements and exemptions. Uses of property (including land, buildings, and structures) and activities that are temporary in nature shall comply with the permit requirements described below. The process for application for and review and issuance of a temporary use permit shall be as described in section 17.16.070 (Temporary Use Permit). A. Temporary use permit required. The following temporary activities and uses may be allowed, subject to the issuance of a temporary use permit prior to the commencement of the activity or use and subject to the requirements within this chapter. 1. Festivals and other special events. This use class consists of the temporary operation of a commercial event for entertainment, including: a. Carnivals, circuses, rodeos, fairs, and festivals. b. Haunted houses. c. Concerts and live outdoor entertainment. d. Certified farmers' markets, as defined in section 17.126.020 (Universal definitions). e. Swap meets, flea markets, art, cultural, and educational exhibits and displays. f. Parades, assemblies, fundraisers, and parties. g. Outdoor sporting events, marathons, mobile, and non -stationary activities. h. Other similar events designed to attract large crowds, and which are held on private or public property. 2. Seasonal sales. This use class consists of seasonal operation of a sales activity (e.g., Halloween, Christmas) on non-residential properties, including: a. Seasonal sale of agricultural products raised on premises. Ordinance No. 961 — Page 4 of 16 Page 175 ATTACHMENT 1 b. Christmas tree, pumpkin, and other holiday -themed product sales lots. c. Other similar seasonal sales activities designed to attract large crowds, and which are held on private or public property. 3. Uses related to a business. This use class consists of any event, promotion, or sale sponsored by a business or organization that is held outside the confines of the building on private or public property, including: a. Parking lot, sidewalk, or other outdoor promotional sale of merchandise. b. Temporary or mobile food facility (e.g., food trucks). c. Temporary entertainment events. 4. Temporary uses concurrent with a construction projector change of use on-site. This use class consists of uses that are required for the duration of a construction project, including: a. Temporary office modules (for tenant operations). b. Temporary construction yards, storage, and staging areas (off-site). c. Temporary sales office (on-site and off-site). d. Temporary living quarters on active construction sites. 5. Master temporary use permits for events occurring on more than one occasion. 6. Other temporary activities that the planning director determines are similar in nature and intensity to those identified above. B. Temporary uses exempt from permit requirements. The following temporary activities and uses are allowed by right and expressly exempt from the requirement of first obtaining a temporary use permit, provided they conform applicable development standards. Uses that fall outside of the categories defined shall be required to obtain a temporary use permit. 1. Bingo games conducted by an eligible organization as described in and subject to all regulations in chapter 5.08 (Bingo). 2. Car washes of a temporary nature (e.g., school fundraisers). 3. Construction yards, storage sheds, and construction offices (on-site) in conjunction with an approved construction project where the yard and/or shed are located on the same site as the approved project. 4. Emergency public health and safety facilities established by a public agency. 5. Entertainment and assembly events held within auditoriums, stadiums, or other public assembly facilities, provided the proposed use is consistent with the intended use of the facility. 6. Entertainment and assembly events as part of an allowed permanent use (e.g., gathering at an assembly use). Ordinance No. 961 — Page 5 of 16 Page 176 ATTACHMENT 1 7. Events held exclusively on city property (city hall, city facilities, parks, etc.), not including events held exclusively in the public right-of-way (street, sidewalk, parkway, etc.), e.g., marathons. 8. Events held exclusively on school grounds and which are in conjunction with a public school use. 9. Garage and yard sales held on private property and when occurring no more than four days per calendar year. 10. Non -incorporated children's stands, such as a lemonade stand. 11. Parades and assemblies where the size of crowd does not exceed 75 people. City sponsored parades and assemblies are also exempt. 12. Private weddings, parties, or festivities conducted on private residential property that comply with all city regulations and performance standards that apply to, for example, parking, noise, and lighting, and are not part of a business or charge a rental or entrance fee. Shall include block parties involving a temporary street or lane closure provided a street closure permit has been issued by the city engineer. 13. Storage containers and dumpsters not associated with an approved construction project when: a. Located on residential property, and not in the public right-of-way (street, sidewalk, parkway, etc.), for a maximum period of five days. b. Located on nonresidential property for any length of time and provided they are screened from public view. 14. Temporary land uses in a zoning district that allows that land use by right on a permanent basis. (Code 1980, § 17.104.020; Ord. No. 855 § 4, 2012) 17.104.030 General development standards for temporary uses. Standards for height, off-street parking, setbacks, and other structure and property development standards that apply to the category of use or the zoning district of the subject parcel shall apply to all temporary activities occurring on it. (Code 1980, § 17.104.030; Ord. No. 855 § 4, 2012). The following requirements shall also apply to all temporary activities: 1. Standards for height, off-street parking, setbacks, and other structure and property development standard that apply to the category of use or the zoning district of the subject parcel shall apply to all temporary activities. 2. Sales or distribution of food items to the general public are subject to San Bernardino County Department of Public Health review and approvals. 3. Sales or distribution of alcohol to the general public are subject to Department of Alcoholic Beverage Control (ABC) review and approvals. 4. Adequate provisions for traffic circulation, parking, and pedestrian safety shall be provided to the satisfaction of the planning director and the city engineer. Proof of adequate parking may be required at the discretion of the planning director. Ordinance No. 961 — Page 6 of 16 Page 177 ATTACHMENT 1 5. All participating vendors shall obtain a City of Rancho Cucamonga business license. 6. Applicants shall provide a written authorization from the property owner allowing for the temporary use or activity to occur on-site. 17.104.040 Development standards for specific temporary uses. The following standards shall apply to the specific temporary uses described below: A. Festivals and other special events. 1. Carnivals, circuses, rodeos, fairs, and festivals. a. All such uses shall be limited to not more than 15 days, or more than three consecutive weekends, of operation in any 180 -day period. To exceed this time limitation shall require the review and approval of a conditional use permit. b. All such activities shall have a minimum setback of 100 feet from any residential use as measured from the property line. This requirement may be waived by the planning director if no adverse impacts, including but not limited to noise, traffic, odor, glare, and/or trash would result. c. Restrooms and trash facilities shall be made available during the operational hours of the event. d. A security plan shall be provided to ensure the event will not present a hazard to attendees and residents in proximity to the event. e. Noise attenuation shall be provided to the satisfaction of the planning director. 2. Haunted houses. a. The operator shall obtain all necessary construction and use permits from the city and fire district prior to commencing the construction of a haunted house facility and shall obtain an operating permit from the fire district prior to commencing operations or opening to the public. b. Haunted houses located in residential districts shall be limited to the day of Halloween (October 31St) and the Saturday night during the week preceding Halloween. All haunted house activities shall cease after 10:00 P.M. c. Haunted houses located in residential districts shall not impose fees, collect donations, or require any incentives as condition for entry into the haunted house. Sales of merchandise, food or drinks is prohibited during the operation of a haunted house. d. Commercial haunted houses shall provide restroom and trash facilities during the operational hours of the event. Ordinance No. 961 — Page 7 of 16 Page 178 ATTACHMENT 1 e. Commercial haunted houses shall provide a security plan to ensure the event will not present a hazard to attendees and residents in proximity to the event. f. Noise attenuation shall be provided to the satisfaction of the planning director. 3. Concerts and live outdoor entertainment. a. All such uses shall be limited to not more than 5 days, or more than two consecutive weekends, of operation in any 180 -day period. To exceed this time limitation shall require the review and approval of a conditional use permit. b. All such activities shall have a minimum distance from any residential area. This requirement will be determined by the planning director on a site -by -site basis. c. Restroom and trash facilities shall be made available during the operational hours of the event. d. A security plan shall be provided to ensure the event shall not present a hazard to attendees and residents in proximity to the event. e. Noise attenuation shall be provided to the satisfaction of the planning director. 4. Certified farmers' markets. a. Such use is allowed only in the Neighborhood Commercial (NC) and General Commercial (GC) zoning districts. Such use may be permitted in the Very Low Residential (VL) and Low Residential (L) zoning districts if owned by a government agency or nonprofit entity. b. Such use shall be limited to not more than 110 days in a calendar year. To exceed this time limitation shall require the review and approval of a minor development review as prescribed in section 17.06.020 (Universal definitions). c. All activities shall have a minimum setback of 100 feet from any residential area. This requirement may be waived by the planning director if in his/her opinion no adverse impact would result. d. Seventy-five percent of the total farmers market sales area must be for the sale of farm products such as fruits, vegetables, nuts, herbs, eggs, honey, livestock food products (meat, milk, cheese, etc.), or flowers and value-added farm products such as baked goods, jams, and jellies. The sale of ancillary products may occur but may not exceed 25 percent of the total sales area. Ordinance No. 961 — Page 8 of 16 Page 179 ATTACHMENT 1 e. Farmers' markets shall be certified and comply with the requirement of chapter 10.5, Direct Marketing Requirements, of Division 17 of the Food and Agriculture Code. f. All farmers' markets shall have a market manager authorized to direct the operations of all vendors participating in the market on site during hours of operation. g. Farmers' market managers shall obtain and have on site all operating and health permits during hours of operation. h. Operating rules, hours of operation, and maintenance and security requirements shall be submitted for review to the satisfaction of the planning director. i. Farmers markets shall provide for composting, recycling, and waste removal in accordance with all applicable city codes. 5. Swap meets, flea markets, art, cultural, and educational exhibits and displays. a. All such uses shall not exceed 30 days of operation or exhibition per calendar year. Swap meets may be allowed additional days of operation at the discretion of the planning director. b. The hours of operations for a swap meet and/or flea market shall be limited to between the hours of 7:00 a.m. to 6:00 p.m. c. The operator of a swap meet and/or flea market shall post the local regulations relative to swap meets in a conspicuous place on the premises where the swap meet is conducted. d. The owner or operator of the swap meet and/or flea market shall maintain a record of all sellers at the swap meet on each date the swap meet was open for business and shall provide the list on record for inspection upon demand by the city business license officer. e. The sale of automobiles or automobile parts is prohibited. 6. Parades, assemblies, fundraisers, and parties. a. Noise levels shall not exceed the established noise standards for the underlying noise zone per section 17.66 (Performance Standards). b. All proceeds derived from a fundraiser event from the sales of any food, drinks or merchandise shall be for the benefit of a government, non-profit organization, or individual. c. Parades and assemblies, over 75 people, are specific event types subject to the city's standards for such uses established in chapter 8.44. 7. Outdoor sporting events, marathons, mobile, and non -stationary activities. Ordinance No. 961 — Page 9 of 16 Page 180 ATTACHMENT 1 a. Restroom and trash facilities shall be made available during the operational hours of the event. b. A security plan shall be provided to ensure the event shall not present a hazard to attendees and residents in proximity to the event. B. Seasonal Sales 1. Seasonal sale of agricultural products raised on premises. a. Sales are limited to periods of 90 days in a calendar year and when parking and access is provided to the satisfaction of the planning director. b. Sales of non-agricultural and/or non -cottage food products are prohibited. Sales of cottage food shall comply with all applicable licensing and permitting requirements per the San Bernardino County Department of Public Health. c. A minimum of ten off-street parking spaces shall be provided with provisions for controlled ingress and egress. All parking spaces shall be consistent with the city's parking standards in chapter 17.64. d. The hours of operations shall be limited to between the hours of 7:00 a.m. to 6:00 p.m. 2. Christmas tree, pumpkin, and other holiday -themed product sales lots. a. All such uses shall be limited to 30 days of operation per calendar year. b. All lighting shall be directed away from and shielded from adjacent residential areas. c. All activities not involving the sale of holiday -related products are subject to review by the planning director. In the event where the nature of the holiday -related product is contested, the planning director shall have the final determination. C. Uses related to a business. 1. Parking lot, sidewalk, or other outdoor promotional sale of merchandise. a. Parking lot and sidewalk sales may be permitted on private property in the commercial/retail areas of the city, including retail/wholesale businesses located in industrial areas, in connection with current on-site businesses. b. Each sale is limited to a maximum of 19 days per calendar year, unless authorized by a conditional use permit. c. No sale for any single business or any other businesses located on the same lot or parcel, or within a shopping center, shall be permitted within 30 days of another sale. Ordinance No. 961 — Page 10 of 16 Page 181 ATTACHMENT 1 d. The activity shall not present a hazard to pedestrians or encroach on a required building exit or emergency vehicle/fire access lanes. e. Safe vehicle ingress and egress shall be provided at all times. f. Adequate parking shall be provided and maintained during the course of the activity for both the business of the applicant and all other businesses on the same lot or parcel or within the same shopping center. 2. Temporary entertainment events. a. All temporary entertainments events shall be limited to a maximum of 3 contiguous calendar days per year, and such events shall be limited to a total of 12 days per calendar year, on the same property. b. The applicant for each entertainment event must obtain the written authorization of the property owner where the event is being held. c. Noise levels shall not exceed the established noise standards for the underlying noise zone per Section 17.66 (Performance Standards). d. A security plan shall be provided to ensure the event shall not present a hazard to attendees and residents in proximity to the event. e. Events that negatively impact the public and/or neighborhood such as through noise or traffic impacts may be denied subsequent temporary entertainment permits. f. Entertainment uses as defined in section 17.20.020(C) (Entertainment permit, Exceptions) shall also be exempt from the requirements of this section. 3. Temporary office modules. a. A temporary office module may be approved for a limited time period not exceeding 6 months. Extensions may be granted at the discretion of the planning director. Temporary office modules submitted in conjunction with a master plan for development of permanent buildings may initially be approved for a longer period at the discretion of the planning director. b. All temporary office modules shall be removed upon completion of the construction permit for which this use has been approved, or the expiration of the time for which the approval has been granted. c. The design of the office modules shall have a look of permanence. This shall include such actions as screening temporary foundations, screening utility equipment, and using overhangs, walkways, and stepped roofs to mitigate the temporary appearance. d. The approval of temporary office modules may require necessary street improvements, grading, drainage facilities, and landscaping. Ordinance No. 961 — Page 11 of 16 Page 182 ATTACHMENT 1 e. Temporary office modules shall comply with all applicable fire and building codes. f. A statement from the owner of the property indicating that the temporary office module shall be removed at the end of the designated period shall be provided. The statement shall include an acknowledgement that failure to remove the office module or failure to apply for an extension by the expiration date will result in a halt to further construction or inspection activity on the project site, and enforcement action to ensure restoration of any structures. 4. Temporary construction yards, storage and staging areas (off-site). a. All construction yards, staging areas, and storage shall be maintained in conjunction with construction activities. All equipment and storage shall be removed upon final inspection approval or occupancy for which a permanent use has been approved, or the expiration of the time for which the approval has been granted. b. Failure to remove all construction yards, staging areas, and storage by the expiration date will result in a halt in further construction or inspection activity on the project site, and enforcement action to ensure restoration of any structures. 5. Temporary sales office. a. Sales offices may be located inside a dwelling unit of a new subdivision or within a trailer, modular or similar temporary structure located within a recently recorded tract. If the sales office is not located within the subdivision, the sales office shall be located in a model home or other permanent structures. b. Approval shall be for a two-year period, at which time the sales office use shall be terminated, and the dwelling unit restored back to its original condition. If the sales office is in a trailer, the trailer shall be removed. Extensions may be granted at the discretion of the planning director. c. A cash deposit, letter of credit, or any security determined satisfactory to the city shall be submitted to the city, in an amount to be set by city council resolution, to ensure the restoration or removal of the structure. d. Failure to terminate sales office and restore structure or failure to apply for an extension on or before the expiration date will result in forfeiture of the cash deposit, a halt in further construction or inspection activity on the project site, and enforcement action to ensure restoration of structure. e. The hours of operation of an off-site sales office shall be limited to between the hours of 10:00 a.m. to 6:00 p.m. Ordinance No. 961 — Page 12 of 16 Page 183 ATTACHMENT 1 f. All model home lots shall be fully landscaped including, but not limited to, a permanent, underground irrigation system, specimen size trees, and the use of shrubbery, ground cover, and lawn in combination to produce a pleasing and aesthetic environment compatible with the surrounding established neighborhood. g. The individual elements of the model homes sales office (e.g., lighting, signing, fencing, hours of operation) should be designed in a collective, coordinated manner to ensure a safe, secure, and aesthetic environment, sensitive to and compatible with the surrounding development. h. All fences proposed in conjunction with the model homes and sales office shall be located outside of the public right-of-way, except where approved by the planning director for security. i. Flags, pennants, or other on-site advertising shall be regulated pursuant to the sign regulations. A sign permit application shall be submitted for review by the planning department prior to installation. f Street improvements and temporary parking at a rate of two spaces per model shall be completed to the satisfaction of the planning director prior to commencement of sales activities or the display of model homes. All temporary parking spaces shall be off-street. k. On -street parking may be permitted subject to the following conditions: 1. The model homes, sales office, and on -street parking shall be secured with a decorative fence and gate across the street that is kept locked during non-operating business hours. 2. The sales office, models, and on -street parking spaces has been coordinated with construction phasing such that there are no resident homeowners living in homes located adjacent to the gated, secured area of the street. 1. An area for overflow parking shall be provided off-street to the satisfaction of the planning director. Said parking area shall be located adjacent to the model home sales office, outside secured area, appropriately signed, and provided with a drive approach constructed to city standards. m. Temporary landscaping, including minimum 36 -inch box trees, shall be provided within the on -street parking area (cul-de-sac). Temporary landscaping shall also be provided within a planter area surrounding the overflow parking area. 6. Temporary living quarters on active construction sites. Ordinance No. 961 — Page 13 of 16 Page 184 ATTACHMENT 1 a. The planning director may approve a temporary living quarters for security personnel or temporary residence of the subject property owner in conjunction with a development project. b. Installation of a temporary living quarter may occur only after a valid building permit has been issued. c. Temporary living quarters shall not exceed a maximum gross square footage of 650 square feet in size (tongue not included). d. The temporary living quarter must meet all requirements and regulations of the San Bernardino County Department of Public Health and the city building and safety department. e. Any permit issued pursuant to this section in conjunction with a construction project shall become invalid upon cancellation or completion of the building permit for which this use has been approved, or the expiration of the time for which the approval has been granted. At that time, trailers shall be removed from the site. (Code 1980, § 17.104.040; Ord. No. 855 § 4, 2012; Ord. No. 860 § 4, 2013; Ord. No. 867, 2014; Ord. No. 879 § 4, 2015) f. A cash deposit, letter of credit, or any security determined satisfactory to the city shall be submitted to the city, in an amount to be set by city council resolution, to ensure removal of the structure temporary living quarter. g. Failure to terminate the temporary living quarter or failure to apply for an extension on or before the expiration date will result in forfeiture of the cash deposit and enforcement action to ensure removal of the temporary living quarter. D. Master Temporary Use Permits. 1. Individual events requiring a temporary use permit and occurring multiple times in a calendar year may be authorized to combine all permits under a master temporary use permit. 2. All events are subjects to specific requirements associated with their event class as established in section 17.104.040 (Development standards for specific temporary uses). 3. The master temporary use permit shall be active for a twelve (12) month period from the date of permit issuance. 4. A plan specifying the specific days and times in which the activity will take place shall be submitted with the application. Additional permits may be required for activities falling outside of the times specified. Ordinance No. 961 — Page 14 of 16 Page 185 ATTACHMENT 1 5. Event occurrences under a master temporary use permit shall be identical in operating characteristics. In the event where the operating characteristics are in question, the planning director shall have the final determination. SECTION 4. Section 17.126.020 (Universal definitions) of Title 17 (Development Code) of the Rancho Cucamonga Municipal Code is hereby amended to add the following definitions in alphabetical order: Car show means an event where automobile, motorcycle, or any other form of motorized transportation is displayed. Arrangement, negotiation, or direct sales of vehicles are prohibited. Carnival means an event consisting of amusements which include, but are not limited to merry- go-rounds, Ferris wheels, or other similar mechanical apparatus or rides; menageries; trained animal acts, circuses, animal rides, petting zoos, or similar animal exhibitions; acrobatic shows or other physical feats or demonstrations; sideshows, games or tests of strength, skill or other capacity; and public eating places for which a fee or payment may be charged for entry into the location, viewing of any such entertainment or amusement, participation in any of its activities, or purchase of food, drink or merchandise. Circus. See Carnival. Concert. See Outdoor entertainment, live. Entertainment event, temporary means any activity which is designed to entertain guests, which includes, but is not limited to live entertainment, performances, exhibitions, including the purchase of food, drink or merchandise, and which is of limited duration or occasional during a calendar year. Fair. See Carnival. Festival means an organized series of events consisting of amusements which include, but are not limited to live and prerecorded entertainment, performances, exhibitions, competitions, visual displays, and/or purchase of food, drink or merchandise. Food facility, temporary means a food facility that operates at a fixed location for the duration of an approved community event and only as a part of the community event. Food facility, mobile means a kitchen within a licensed and operable motor vehicle or trailer whose method of operation is temporary and may be transient or in a static location and involves the preparation and sale of food and/or nonalcoholic beverages in a ready -to -consume state for consumption either on or off the premises, but not within the motor vehicle and/or trailer. Food truck. See Food facility, mobile. Fundraiser means an event held to solicit or generate financial support for a governmental or non- profit organization, or an individual. Ordinance No. 961 — Page 15 of 16 Page 186 ATTACHMENT 1 Haunted house means a temporary use where the primary activity occurs in a facility or structure defined as a "Special Amusement Building" by the California Fire Code. Outdoor entertainment, live means performances presented by performers, which include, but are not limited to theatre performances, musical theatre, opera, dance and/or music. Rodeo means an exhibition or contest event which includes, but is not limited to riding of broncos, calf roping, and wrestling of steers. Sporting event, outdoor means an activity, exhibition or contest of physical exertion and skill conducted outside of an enclosed building, field, park or stadium. SECTION 5. The City Council declares that, should any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 6. Neither the adoption of this Ordinance nor the repeal of any other Ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED this 20th day of November, 2019. Ordinance No. 961 — Page 16 of 16 Page 187 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Elisa Cox, Deputy City Manager Fabian Villenas, Principal Management Analyst Justine Garcia, Management Analyst II SUBJECT: CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 962 BY TITLE ONLY, REPEALING AND REPLACING CHAPTER 10.80 OF THE MUNICIPAL CODE TO ESTABLISH A PILOT PROGRAM FOR SHARED MOBILITY DEVICES FOR USE IN SPECIFIC AREAS OF THE CITY. RECOMMENDATION: Staff recommends the City Council conduct a second reading of Ordinance No. 962, by title only and approve "An Ordinance of the City Council of Rancho Cucamonga Repealing and Replacing Chapter 10.80 of the Municipal Code to Establish a Pilot Program for Shared Mobility Devices for Use in Specific Areas of the City." BACKGROUND: The introduction and first reading of the above -entitled Ordinance was approved at the Regular City Council Meeting on November 6, 2019. Vote at first reading: AYES: Michael, Kennedy, Hutchison, Scott, Spagnolo. ANALYSIS: Please refer to the November 6, 2019 City Council Meeting Staff Report. FISCAL IMPACT: Please refer to the November 6, 2019 City Council Meeting Staff Report. COUNCIL GOAL(S) ADDRESSED: Please refer to the November 6, 2019 City Council Meeting Staff Report. ATTACHMENTS: Description Ordinance No. 962 Page 188 ORDINANCE NO. 962 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA REPEALING AND REPLACING CHAPTER 10.80 OF THE MUNICIPAL CODE TO ESTABLISH A PILOT PROGRAM FOR SHARED MOBILITY DEVICES FOR USE IN SPECIFIC AREAS OF THE CITY WHEREAS, the City of Rancho Cucamonga (City) is committed to the long-range goal of supporting environmental sustainability efforts, advancing economic development and improving overall health and quality of life; and WHEREAS, on April 5, 2017 the City Council unanimously approved the Sustainable Community Action Plan (Plan), which identifies goals and policies that are evaluated based on their health, economic and sustainability benefits, and establishes a number of strategies to achieve greenhouse gas (GHG) emissions reduction goals and targets, including facilitating safe, convenient and affordable alternative transportation options; and WHEREAS, among various other goals, the Plan supports the reduction of vehicle miles travelled by supporting bike sharing and other potential shared mobility alternatives for the community; and WHEREAS, the City must also balance the benefits of shared mobility alternatives with its obligation to protect the City as well as protect the health, safety and welfare of those who may use or may be impacted by the use of these shared mobility alternatives on City streets, roads, sidewalks, facilities and other public rights of way. This includes, but is not limited to, City obligations to manage City risks arising from these mobility alternatives, to ensure compliance with disability regulations, to maintain minimum widths for pedestrian usability in City business and commercial corridors, and to overall preserve a safe, accessible and healthy transportation and pedestrian environment within the City; and WHEREAS, the City has concluded that there is a need to appropriately assess and manage the safe and efficient operation of the evolving mobility device business within the City; and WHEREAS, on March 20, 2019 the City Council unanimously approved Ordinance No. 945 to temporarily prohibit shared mobility devices from being placed in the public right- of-way or offered for use anywhere in the City in order to be able to explore regulatory options to introduce shared mobility devices as a transportation option for City residents in as safe and controlled a manner as possible; and WHEREAS, the City has completed the exploration of regulatory options and now seeks to create a shared mobility device pilot program that will improve access to mobility options for residents, employees, and visitors to Rancho Cucamonga, create new and diverse mobility options, ensure safety by reducing sidewalk and pathway impediments, Page 1 of 7 Page 189 facilitate access for disabled individuals educate users about the proper rules and etiquette, create a legal and enforceable framework for managing shared mobility in the public right-of-way, and build good working partnerships with shared mobility service providers; and WHEREAS, a pilot shared mobility program would establish minimum operating requirements in the categories of maintenance, education, safety, customer service, data sharing, and insurance/indemnification and also identify a broader list of recommended program components through which the Operator can be evaluated during the pilot term; and WHEREAS, a pilot shared mobility program would be established to inform the content of future operating requirements and program components, and to provide flexibility during the pilot program duration through the Administrative Regulations; and WHEREAS, the City repeals and replaces Chapter 10.80 to establish a pilot shared mobility program; and WHEREAS, the City Council directs the City Manager or designee to monitor and assess the overall performance of the pilot program and provide City Council with a report approximately one (1) year after initial deployment of licensed shared mobility devices under the pilot program, including but not limited to, recommendations whether to maintain, modify, eliminate or expand the program. The report shall also address and recommend revisions to this Ordinance, if applicable. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 10.80 ("SHARED MOBILITY DEVICES") of Title 10 ("VEHICLES AND TRAFFIC") of the Rancho Cucamonga Municipal Code is repealed and replaced to read as follows: "Chapter 10.80: SHARED MOBILITY DEVICES Section 10.80.010: Purpose. Section 10.80.020: Definitions. Section 10.80.030: Administrative Regulations. Section 10.80.040: Prohibited Conduct. Section 10.80.050: Shared Mobility Pilot Program Operator License. Section 10.80.060: Share Mobility Operator Fees and Requirements. Section 10.80.070: Operator Indemnity and Insurance Requirements. Section 10.80.080: Grounds for Termination, Revocation or Suspension of Operator License. Section 10.80.090: Impoundment of Devices. Section 10.80.100: Enforcement. 10.80.010. Purpose. Page 2 of 7 Page 190 Consistent with the City's goals of enhancing mobility and access, easing traffic congestion, promoting sustainability and achieving goals outlined in the Sustainable Community Action Plan, this Chapter initiates a Shared Mobility Pilot Program to evaluate the impact of share mobility alternatives within the City while ensuring the protection of public health and safety, including the safety of the public traveling by foot, bicycle or any vehicle on public sidewalks, streets, other public rights-of-way and adjacent private property. 10.80.020. Definitions. A. "Abandon(ed)" shall mean leaving any item unattended for any length of time. B. "City Manager" shall mean the City Manager of his/her designee. C. "Operator" shall mean the person or business entity licensed by the City to operate the Shared Mobility Pilot Program pursuant to this Chapter. D. "Shared Mobility Pilot Program" shall mean a pilot program establishing a licensee(s) under a license agreement to rent, use, locate, display, offer or place for rent shared mobility devices within City boundaries. E. "Shared Mobility Device" means any wheeled device, other than an automobile or motorcycle, that is accessed via an on -demand portal, whether a smartphone application, membership card, or similar method; is operated by a private entity that owns, manages, and maintains devices for shared use by members of the public; and is available to members of the public in unstaffed locations. F. "Public Area" shall mean any outdoor area, public alley, parkway, public transportation path, roadway, sidewalk, trail, paseo, pathway or street that is owned, granted by easement, operated or controlled by the City. 10.80.030. Administrative Regulations. A. The City may adopt administrative regulations to implement the provisions of this Chapter, including, but not limited to, permit application procedures and permit standards, which may include regulations relating to lawful conduct, insurance, indemnification, public safety, data sharing, data privacy, and/or the timely removal of hazards. B. No person shall fail to comply with the City's administrative regulations. Any violation of any administrative regulation issued pursuant to this Section shall constitute a violation of this Code and shall subject the violator to the penalties set forth in this Chapter. 10.80.040. Prohibited Conduct. Notwithstanding any other provision of this Code, no person shall: Page 3 of 7 Page 191 A. Display, offer or make available for rent any shared mobility device within the City, unless the person has first obtained: (1) a valid shared mobility operator permit; and (2) a business license issued in accordance with Title 5, Chapter 5.04 of this Code; and (3) insurance and indemnification naming the City as required by the shared mobility operator permit. B. Abandon a shared mobility device not authorized by this Chapter in the public right-of-way or a public area in such a way that the device is available for rent: and C. Abandon a shared mobility device in the public right-of-way or a public area in a manner that: (1) obstructs travel upon or blocks access to a public right-of- way; (2) poses an immediate public safety hazard; or (3) is otherwise prohibited by applicable laws or administrative regulations. D. Violations of this chapter shall be punishable as provided for in Title 1, Chapter 1.12 of this Code. E. This Ordinance is not intended to prohibit or limit the lawful private non- commercial use, ownership or operation of a mobility device within City limits. 10.80.050. Shared Mobility Pilot Program Operator License. A. Under this Shared Mobility Pilot Program, the City Manager or his/her designee is authorized to select one or more Operators to deploy shared mobility devices within designated City locations. B. The City Manager or his/her designee may establish the number, location, and technical requirements of the Shared Mobility Pilot Program. C. Before shared mobility devices can be deployed the Operator must execute a License Agreement in final form approved by City Council, comply with all license agreement conditions, provide evidence of insurance as required by this Chapter and license agreement and obtain a City business license. D. At any time, in the City Council's discretion, the City Council may reassess the approved Operator license agreement(s) and its terms, consistent with the approved License Agreement. 10.80.060. Share Mobility Operator Fees and Requirements. A. The City Council may establish license agreement fees and charges by resolution, which shall defray the City's costs in administering and enforcing the provisions of this Chapter; and reflect charges associated with use of public property pursuant to this Chapter. 10.80.070. Operator Indemnity and Insurance Requirements. Page 4 of 7 Page 192 To the fullest extent permitted by law, the City shall not assume any liability whatsoever with respect to having issued a Shared Mobility Pilot Program Operator license or otherwise approving the operation of any shared mobility device. As a condition to the issuance of any shared mobility operator permit, the applicant shall be required to meet all of the following conditions: A. The Operator shall, in language approved by the City Risk Manager, agree to indemnify, defend (at Operator's sole cost and expense), and hold harmless the City, and its officers, officials, employees, representatives, and agents from any and all claims, losses, damages, injuries, liabilities or losses which arise out of, or which are in any way related to, the City's issuance of or decision to enter into a Shared Mobility Pilot Program Operator license agreement, the process used by the City in making its decision, any alleged violation of any Federal, State or local laws by Operator, and for any and all claims, losses, damages, injuries, liabilities or losses to any shared mobility device user or any third party, arising out of, or which are in any way related to, Operator activities and operations, including, but not limited to, under the Shared Mobility Pilot Program Operator license agreement. B. Maintain insurance coverage limits, and with conditions thereon, as determined by the City Risk Manager as necessary and appropriate, including naming City of Rancho Cucamonga as an additional insured. The Operator's insurance policy shall be endorsed to state that coverage shall not be cancelled except after thirty days' prior written notice has been given to the City. If any insurance policy issued to an Operator is cancelled for any reason, the approval license issued under this Chapter is automatically suspended and all Operator operations shall cease. In order to reinstate the license, the licensee shall provide a new certificate and policy of insurance to the City. 10.80.080. Grounds for Termination, Revocation or Suspension of Operator License. A Shared Mobility Pilot Program Operator permit may be revoked, suspended, or denied by the City Manager consistent with the terms of the license agreement approved by City Council or for violation of this Chapter. 10.80.090. Impoundment of Devices A. A shared mobility device that is displayed, offered, made available for rent, or abandoned in the public right-of-way or a public area in violation of Section 10.80.040 shall be subject to immediate impoundment by the City pursuant to the California Vehicle Code. B. The City Council may adopt impound fees by resolution, which shall reflect the City's enforcement, investigation, administration, storage and impound costs. Page 5 of 7 Page 193 C. No person shall retrieve any impounded shared mobility device except upon consultation with City staff by appointment during business hours, demonstrating proper proof of ownership of the device, and payment of applicable impound fees. 10.80.100. Enforcement A. Peace Officers, Traffic Control Officers, Parking Enforcement Officers, Community Improvement Officers, Park Rangers, Public Works Department staff members, those City officials designated by the City Manager, and any party contracted by the City to specifically impound shared mobility devices are authorized to impound any shared mobility device pursuant to the California Vehicle Code. The impound shall be subject to an impound and storage fee established by resolution of the City Council. B. Any person who violates any provision of this Chapter, shall be guilty of an infraction or a misdemeanor, which shall be punishable pursuant to Title 10, Chapter 10.12 of this Code. C. Any person who violates any provision of this Chapter, including any permit condition, shall be subject to administrative fines and administrative penalties pursuant to Title 1, Chapter 1.12 of this Code. D. Any person convicted of violating this Chapter in a criminal case or found to be in violation of this Chapter in a civil or administrative case brought by a law enforcement agency, shall be ordered to reimburse the City and other participating law enforcement agencies their full investigative costs. Section 2. CEQA. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this Ordinance will have a significant effect on the environment, because the addition of a regulated number of shared mobility devices, most if not all of which have historically been electric -powered, to City streets will not increase traffic or emissions. It is therefore exempt from California Environmental Quality Act review pursuant to Title 14, Section 15061(d) of the California Code of Regulations. Section 3. Severability. The City Council declares that, should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance shall remain in full force and effect. Section 4. Publication and Certification. The City Clerk shall cause this Ordinance to be published at least once in a newspaper of general circulation published and Page 6 of 7 Page 194 circulated in the City within fifteen (15) days after its passage in accordance with Section 36933 of the Government Code and shall certify to the adoption of this Ordinance. Section 5. Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the thirty-first (31st) day after its passage. PASSED, APPROVED, AND ADOPTED this day of )2019. L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on , 2019, and was passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on , 2019, by the following vote: AYES: NOES: ABSENT: ABSTAINED: Page 7 of 7 Page 195 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Alberto Espinoza, Deputy Public Works Director SUBJECT: CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 963, BY TITLE ONLY, ESTABLISHING A PROCESS FOR THE REMOVAL AND REPLACEMENT OF CITY -MAINTAINED TREES IN THE RIGHT-OF- WAY OR OTHER PUBLIC PROPERTY BY ADDING CHAPTER 12.30 TO THE MUNICIPAL CODE. RECOMMENDATION: Staff recommends the City Council conduct a second reading of Ordinance No. 963, by title only and approve "An Ordinance of the City Council of Rancho Cucamonga Adding Chapter 12.30 to the Municipal Code to Establish a Process for the Removal and Replacement of City -maintained Trees in the Public Right -of -Way or other Public Property." BACKGROUND: The introduction and first reading of the above -entitled Ordinance was approved at the Regular City Council Meeting on November 6, 2019. Vote at first reading: AYES: Michael, Kennedy, Hutchison, Scott, Spagnolo. ANALYSIS: Please refer to the November 6, 2019 City Council Meeting Staff Report. FISCAL IMPACT: Please refer to the November 6, 2019 City Council Meeting Staff Report. COUNCIL GOAL(S) ADDRESSED: Please refer to the November 6, 2019 City Council Meeting Staff Report. ATTACHMENTS: Description Ordinance No. 963 Page 196 Attachment 1 — Ordinance No. 963 ORDINANCE NO. 963 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ESTABLISHING A PROCESS FOR THE REMOVAL AND REPLACEMENT OF CITY - MAINTAINED TREES IN THE RIGHT-OF-WAY OR OTHER PUBLIC PROPERTY BY ADDING CHAPTER 12.30 TO THE MUNICIPAL CODE The City Council of the City of Rancho Cucamonga hereby ordains as follows: Section 1. The City Council hereby adds a new Chapter 12.30 to the Rancho Cucamonga Municipal Code to read as follows: Chapter 12.30: Convenience tree removal. 12.30.010. Purpose. The purpose of a convenience tree removal application is to address requests from the community for the removal of City -maintained trees in the right-of-way or other public property and to give the Public Works Services Department the authority to remove such trees and replace or plant additional trees in order to maintain and enhance trees as natural and community resources. This chapter is not intended to supersede the tree preservation policies of any specific plan, including the Etiwanda Specific Plan, if the specific plan is more stringent than the requirements of this title; if the specific plan is less stringent than the requirements of this title, this title shall supersede the specific plan. This chapter is also not intended to supersede the permitting requirements applicable to heritage trees under section 17.16.080. 12.30.020. Applicability. The provisions of this chapter shall apply to all City - maintained trees in the right-of-way or other public property. This chapter does not apply to privately -maintained heritage trees on private property that are subject to section 17.16.080. This chapter does not diminish the City's authority to voluntarily manage the City's urban forest in order to protect the public health, safety, and welfare. 12.30.030. Convenience tree removal application. A. An application for a convenience tree removal may only be filed by a person or entity owning property immediately adjacent to the right-of-way or public property where the subject tree is located. B. The Public Works Services Director or his or her designee shall have the sole discretion, pursuant to the requirements below, to approve an application for the removal of a tree maintained by the city in the right-of- way or other public property. Page 1 of 4 Page 197 12.30.040. Review Process. A. An application for a convenience tree removal shall be filed, together with any required fee as set by resolution of the City Council, with the Public Works Services Director on forms provided by the department. B. The Public Works Services Department will notify adjacent property owners, within 600 feet of the considered tree, of the application for the convenience tree removal and will consider the neighboring property owners' opinions, if any, regarding the proposed changes when deciding whether to deny or grant the tree removal request. C. The Public Works Services Department shall review the application and may inspect the existing conditions. The Public Works Services Director may consider the following factors, in addition to neighboring property owner opinions, and any other relevant factor, when reviewing tree removal requests: 1. Debris reduction. 2. View enhancement. 3. Reduction of excessive shade projections. 4. Conformance with community design guidelines. 5. Tree species. 6. Potential damage to utility facilities or other property. D. For a property with more than three trees surrounding it, no greater than one-third of the existing trees surrounding the property may be removed within a ten-year period. 12.30.050. Approval. The Public Works Services Director or his or her designee shall approve, conditionally approve, or deny the application for a convenience tree removal, and may impose such conditions necessary to implement the provisions of this section, after the following findings are made: A. The removal of the tree will not have a negative impact on the health, safety, or viability of surrounding trees. B. The removal of the tree will not negatively impact the aesthetics or general welfare of the surrounding area. 12.30.060. Appeal of Director's Decision. A decision of the Public Works Services Director pursuant to section 12.30.050 may be appealed to the City Manager. An appeal must be initiated within ten working days after the Public Page 2 of 4 Page 198 Works Services Director's decision is issued by filing, with the director, a letter of appeal briefly stating therein the basis for such appeal. The hearing on appeal shall be held on a date no more than 15 working days after receipt of the letter of appeal. The appellant shall be given at least five working days' notice of the time and place of the hearing. The City Manager, or the City Manager's designee, shall provide the appellant and any other interested party the reasonable opportunity to be heard in order to show cause why the Public Works Services Director's decision should not be upheld. Within 45 working days of the hearing, the City Manager, or the City Manager's designee, shall make a written decision regarding the appeal. The decision of the City Manager, or the City Manager's designee, shall be final. 12.30.070. Scheduling. If the convenience tree removal request is approved, any work under this application shall be scheduled by the City in compliance with the provisions of the Migratory Bird Treaty Act of 1918 as well as sound horticultural practices. As such, there could be up to six months between the approval of the application and the final work. 12.30.080. Agreement. If the convenience tree removal request is approved, the Public Works Services Department and the applicant shall enter into an agreement for the removal of the tree. The agreement shall contain the following terms, and any other terms deemed necessary by the Public Works Services Director: A. The total cost of the tree removal and replacement shall be borne by the applicant, with payment due 90 days after the convenience tree removal's approval or the agreement is executed by the City, whichever is sooner. Funds to cover the cost of all work must be remitted by the applicant prior to the scheduling of any work. Fees for removal and/or replacement of trees shall be set by the Public Works Department. B. The applicant shall agree to indemnify and hold harmless the city for property damage or injuries caused by the work undertaken by the city pursuant to the removal of a tree under this section. C. Failure to comply with any provision of this chapter or the terms of the agreement, including payment of applicable fees, shall be grounds to rescind the convenience tree removal's approval and terminate the agreement. In that case, the applicant will be required to submit a new application and pay all applicable fees. 12.30.090. Replacement of trees removed pursuant to this section. The Public Works Services Department will implement a tree replacement program in accordance with this section, which will include at a minimum the following components: A. Trees will be replaced by the city, in accordance with applicable procurement procedures, funded by the applicant requesting the tree removal. Page 3 of 4 Page 199 B. Trees removed should be replaced by the same tree, appropriate to the street, or another tree on the city's approved list. The approved list shall be approved by the Public Works Services Director. Tree replacement should meet requirements of specific plans, community plans, and the fire code. The ratio and location of the replacement tree(s) shall be determined by the Public Works Services Department, after considering the following factors: 1. Community design guidelines. 2. Physical space available for replanting trees. 3. Number of healthy trees in the remaining or prospective planting area. C. When it is infeasible or impracticable to replace a tree in the prior location, a replacement tree may be replaced off-site or added to the city nursery for use at a later date. Section 2. CEQA. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this Ordinance may have a significant effect on the environment, because the Ordinance allows for the removal and replacement of a limited number of trees, after considering the health of surrounding trees, to be more than offset by the replacement or planting of additional trees. It is therefore exempt from California Environmental Quality Act review pursuant to Title 14, Section 15061(d) of the California Code of Regulations. Most trees within the right-of-way and on public property are currently managed by the Public Works Services Department and can be removed without requiring replacement or relocation. This Ordinance implements a process for replacing or relocating trees within the right-of-way and on public property and requires the relocation or planting of new trees. The City Council finds that this Ordinance will thus increase or, at a minimum, maintain the baseline number of trees in the City. The adoption of this Ordinance is an action authorized by state law to assure the maintenance, restoration, or enhancement of a natural resource and the environment. It is therefore also exempt from California Environmental Quality Act review pursuant to Title 14, Sections 15307 and 15308 of the California Code of Regulations. Section 3. Severability. The City Council declares that, should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance shall remain in full force and effect. Page 4 of 4 Page 200 Section 4. The City Clerk shall certify to the adoption of this Ordinance. ATTEST: Janice C. Reynolds, City Clerk L. Dennis Michael, Mayor I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the , 2019, and was passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on , 2019, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: Page 5 of 4 Page 201 DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Linda C. Ceballos, Environmental Programs Manager SUBJECT: PUBLIC HEARING TO CONSIDER A RESOLUTION TO SET RESIDENTIAL AND COMMERCIAL/INDUSTRIAL SOLID WASTE COLLECTION RATES WITHIN THE CITY OF RANCHO CUCAMONGA. RECOMMENDATION: Staff recommends the City Council adopt a resolution approving the proposed residential and commercial/industrial solid waste collection rates within the City of Rancho Cucamonga. BACKGROUND: The City of Rancho Cucamonga's (City) franchise waste hauler, Burrtec Waste Industries, Inc. (Burrtec), submitted a written request for a bi-annual adjustment to the residential and commercial/industrial solid waste collection rates to the City on April 1, 2019. The franchise agreement contains specific criteria, deadlines, and rate adjustment methodology that Burrtec must follow to be considered for a bi-annual rate adjustment. The bi-annual adjustment is limited to an increase of five percent (5%) compared to the previous rate period. The agreement also contains specific criteria for requesting an extraordinary rate adjustment beyond the five percent (5%) limit should costs for tipping fees, disposal costs, or the cost to process recycling and organics increase more than ten percent (10%). Per Section 6.4 of the agreement, Burrtec also submitted a written request to the City for an extraordinary rate adjustment as a result of increases to tipping fees, disposal costs, and processing costs for recycling and organics. The rate adjustment submittals for both the regular and extraordinary increase requests have been reviewed by staff and additionally by a consultant to ensure it is in accordance with the terms of the franchise agreement. Additionally, the proposed rate adjustment and the consultant's findings were discussed at the Public Works Subcommittee meeting on September 18, 2019. Burrtec's request to also include the carry -forward amount specific to increased processing fees for recycling and organics from the previous rate adjustment period was found to be within the guidelines of agreement and is included in the proposed rates for consideration. The last solid waste rate adjustment occurred in July 2017. A 45 -day notification to the public is required in accordance with Proposition 218. The public hearing notice and proposed rate table were mailed on October 4, 2019. The public hearing was also advertised in the Inland Valley Daily Bulletin on October 1, 2019. ANALYSIS: As previously mentioned, the franchise agreement establishes frequency and methodology for rate adjustment requests. Burrtec is requesting an extraordinary rate adjustment under Agreement Section Page 202 6.4, due to the effect of China's "National Sword" policy, which has significantly increased costs and reduced commodity revenues at Burrtec's West Valley Material Recovery Facility (West Valley MRF), which is the facility used for tipping and processing of City solid waste collected by Burrtec. Other factors include the effect of increased quantities of collected food scraps, which has been driven by increasing state mandates for subscription to organics collection service at businesses in the City, which is in turn increasing the tipping fee costs for organic materials. Based on review of information provided by Burrtec during an on-site review, the consultant was able to confirm that these factors are, in fact, increasing Burrtec's tipping fees. Schedule of Tipping Fee Extraordinary Costs The consultant has verified that Burrtec's tipping fees for refuse, organics and recyclables have increased by more than 10% in the prior two years, as shown in the Table below. As shown above, Burrtec's tipping fee for refuse increase by 13.85% since 2017. Tipping fees for organics and recyclables increased by 15.1 % and 78.1 %, respectively. It should be noted that all referenced tipping fees are intercompany tipping fees charges by Burrtec's owned and operated West Valley MRF to the Burrtec hauling operation providing service to the City. Because these tipping fees result in intercompany charges, the consultant reviewed the basis for setting the tipping fees to ensure that the fees are fair, reasonable, and accurately calculated and was able to confirm that: • Tipping fees are set based on actual and projected costs of operation; • Burrtec's calculation of tipping fees based on costs of operation yield the tipping fees shown in Burrtec's rate request; • Burrtec calculates tipping fees using a similar methodology to set tipping fees for all its West Valley MRF customers; and • Tipping fees were set using reasonable and efficient operating assumptions (for example, Burrtec assumes that green waste tons will go to the lowest available cost option for the maximum number of potential tons). The consultant further confirmed the reasonableness of Burrtec's tipping fees by comparing them to other tipping fees within a reasonable haul distance from the City. Based on information available to the consultant, it was determined that Burrtec's tipping rates for refuse are approximately 30% less than the average, with tipping fees for green waste and food waste being 24% less and 4% more than the average, respectively. Comparisons of recyclables tipping fees were not possible given available information; however, the consultant has recently reviewed per ton recyclables tipping fees on behalf of other agencies and can confirm that Burrtec's $44.80 per ton tipping fee for recyclables is relatively low. The consultant has recently seen recyclables tipping fees at other MRF's ranging as high as $100 to $180 per ton. To that end, Burrtec has indicated that further increases in recyclables tipping fees are anticipated in coming Page 203 Tipping Fee 2016 2017 2018 2019 Increase (Per Ton) 2017- 2019 $ 41.80 $ 43.83 Refuse (Transfer and Disposal) $ 47.48 $ 47.97 $49.90 $ 49.45 13.85% 15.1 ° Green Waste (Processing, Transfer, $ 35.61 $ 42.95 Recycling and Residual Disposal) Recyclables (Processing, Marketing, Transfer, Recycling and $ (30.00) $ 25.15 $ 25.01 $ 44.80 78.1% Residual Disposal) As shown above, Burrtec's tipping fee for refuse increase by 13.85% since 2017. Tipping fees for organics and recyclables increased by 15.1 % and 78.1 %, respectively. It should be noted that all referenced tipping fees are intercompany tipping fees charges by Burrtec's owned and operated West Valley MRF to the Burrtec hauling operation providing service to the City. Because these tipping fees result in intercompany charges, the consultant reviewed the basis for setting the tipping fees to ensure that the fees are fair, reasonable, and accurately calculated and was able to confirm that: • Tipping fees are set based on actual and projected costs of operation; • Burrtec's calculation of tipping fees based on costs of operation yield the tipping fees shown in Burrtec's rate request; • Burrtec calculates tipping fees using a similar methodology to set tipping fees for all its West Valley MRF customers; and • Tipping fees were set using reasonable and efficient operating assumptions (for example, Burrtec assumes that green waste tons will go to the lowest available cost option for the maximum number of potential tons). The consultant further confirmed the reasonableness of Burrtec's tipping fees by comparing them to other tipping fees within a reasonable haul distance from the City. Based on information available to the consultant, it was determined that Burrtec's tipping rates for refuse are approximately 30% less than the average, with tipping fees for green waste and food waste being 24% less and 4% more than the average, respectively. Comparisons of recyclables tipping fees were not possible given available information; however, the consultant has recently reviewed per ton recyclables tipping fees on behalf of other agencies and can confirm that Burrtec's $44.80 per ton tipping fee for recyclables is relatively low. The consultant has recently seen recyclables tipping fees at other MRF's ranging as high as $100 to $180 per ton. To that end, Burrtec has indicated that further increases in recyclables tipping fees are anticipated in coming Page 203 years, as the current recyclables tipping fee is set based on 2018 financial information; so far to date in 2019 Burrtec has projected further losses from the changes in the recyclables marketplace. Burrtec's request for extraordinary adjustment includes changes in tipping fees for refuse disposal, recyclable materials and organics materials processing costs (altogether "tipping fees"). Burrtec's request, appropriately, does not include estimates of its anticipated cost of operations, unionization, changes in wage rates or employee benefits, or changes in disposal sites. Burrtec's request for extraordinary adjustment does include a carry -forward amount specific to increased tipping fees from the previous rate adjustment period. Including this portion of the carry- forward amount in the extraordinary rate adjustment request was found by staff to be within the guidelines of agreement and is included in the proposed rates for consideration. Furthermore, based upon evaluation of similar rate increase requests and the back-up information provided during these similar reviews, the consultant was able to confirm that these same issues are affecting operating costs for similar companies throughout California. Additionally, the consultant is aware of other public agencies that have approved extraordinary rate adjustments due to these factors. The following is a brief summary of the proposed rates. Exhibit A includes all of the proposed rates. Residential Rates The proposed adjustment for standard residential barrel service, if approved, would increase the rate by $4.37 per month. The current rate for standard residential service is $23.26 per month, and the proposed rate is $27.63 per month. This represents a 18.79% increase from the current rate. The proposed adjustment to the senior residential barrel service rate, if approved, would increase the rate by $2.93 per month. Currently, the rate is $15.58 per month, and the proposed rate is $18.51 per month. This represents a 18.81 % increase from the current rate. Commercial/Industrial Rates The proposed adjustment for commercial/industrial solid waste collection service, if approved, would result in a varied increase depending on the size of the container and the frequency of service. The increase for businesses, on average, is 25%. The actual dollar amount increase will vary per customer based on the size of container and frequency of service. As an example, the current rate for a commercial customer with a 3 -yard trash and recycle bin serviced one time per week is $162.35 per month, and the proposed rate is $188.26 per month. This represents a 15.96% increase from the current rate. The other bin sizes and service frequency rates are included in Exhibit A. New proposed services Burrtec has proposed the following new or expanded services and fees for consideration. 1. Commercial Extra Pick-up Rate for food barrel: $63.90. 2. Illegal Hauler Impound Fee: $100 per day. As of November 4, 2019, a total of six (6) protest letters were received by the City Clerk, and staff answered sixty-four (64) inquiries from the community. If approved, the proposed rates would become effective January 1, 2020. FISCAL IMPACT: The City receives a franchise fee from Burrtec, paid quarterly, which equals fifteen percent (15%) of the gross receipts received by Burrtec. The franchise fee payment amount is expected to increase slightly with the proposed rate adjustment. COUNCIL GOAL(S) ADDRESSED: Not applicable. Page 204 ATTACHMENTS: Description Attachment 1 - Exhibit A Attachment 2 - Resolution Page 205 EXHIBIT A CITY OF RANCHO CUCAMONGA, CALIFORNIA 2019 PROPOSED SOLID WASTE RATES ALL RATES ARE BILLED MONTHLY UNLESS OTHERWISE NOTED Current Proposed Current Proposed Rate Rate Rate Rate Residential Barrel Service Includes 1 barrel each for trash, recycling, & green waste Standard $23.26 $27.63 *Senior $15.58 $18.51 *Primary acct. holder 60 yrs. of age or older are eligible to apply for Senior rate Additional Trash Barrel $7.33 $7.70 Additional Recycling Barrel $1.48 $1.55 Additional Green Waste Barrel $3.79 $3.98 Backyard Pull -Out Service $49.29 $51.75 Multi -Family -Per Unit $22.26 $26.44 Temporary Bins $106.47 $111.79 Temporary Bins -Extra Pick -Up $106.47 $111.79 Bulky Items (in excess of 4 collections/5 items per collection) $621.42 Trip Charge $30.84 $32.38 Per Item Charge $11.31 $11.88 Residential customers are billed every 2 months. $621.42 Residential Single & Multi -Family Trash & Recycling Bin Service Rate includes 1 trash & 1 recycling bin of the same size & service frequency. Bin Size Per Week 3 yd 1 $156.82 $191.85 3 yd 2 $253.50 $321.90 3 yd 3 $350.15 $451.98 3 yd 4 $423.15 $557.71 3 yd 5 $512.54 $680.27 3 yd 6 $602.56 $803.53 Green Waste Bin Service Size Per Week 3 yd 1 $151.13 $172.89 3 yd 2 $233.82 $275.47 3 yd 3 $317.24 $378.81 3 yd 4 $400.19 $481.66 3 yd 5 $483.07 $584.44 3 yd 6 $566.70 $688.00 Trash Roll -Off Service $97.28 95 Gal 5 *10 Yard $118.34 $571.63 $621.42 *20 Yard $139.51 $571.63 $621.42 *40 Yard $135.72 $571.63 $621.42 *40 Yard Compactor $211.49 $830.39 $907.26 End Dump $286.15 $183.64 $192.82 *Roll -off and compactor service rate is charged per service. 1.5 yd Recycling Roll -Off Service $373.59 $436.75 1.5 yd *10 Yard-C&D $437.36 $234.18 $245.90 *40 Yard-C&D $132.53 $183.50 $192.68 *20/40 Yard -Recycling $205.66 $183.50 $192.68 *40 Yard -Recycling Compactor $279.10 $183.50 $192.68 *40 Yard-Wood/Green Waste $375.94 $183.50 $192.68 *Roll -off service rate is charged per service and subject to disposal and processing fees charged per ton. Also subject to Transportation Fee, if customer requests direct haul to a specific location. Additional Services 1 $50.53 Extra Pick -Up (barrel) $21.14 $22.20 Extra Pick -Up (bin) $44.61 $46.84 Extra Pick -Up (compactor) $89.23 $93.69 Tilthopper Rental $41.09 $43.14 Bin Lock $11.74 $12.33 *Roll -off Rental Fee $25.15 $26.41 *Per day after 7 days if not scheduled for weekly service. $203.44 Additional Recycling Bin Service -For Existing Accounts Only Not available to accounts established after 6/30/2017. Bin Size Per Week 3 yd 1 $50.53 $61.47 3 yd 2 $87.11 $110.40 3 yd 3 $115.40 $148.90 3 yd 4 $144.94 $188.97 3 yd 5 $173.68 $227.97 3 yd 6 $203.44 $268.23 *Rate includes 1 trash & 1 recycling bin of the same size & service frequency. 1.5 yd 2 Bin Size Per Week 1.5 yd 3 95 Gal 1 $28.38 $34.05 95 Gal 2 $47.07 $55.06 95 Gal 3 $64.53 $76.23 95 Gal 4 $81.92 $97.28 95 Gal 5 $99.29 $118.34 95 Gal 6 $116.78 $139.51 1.5 yd 1 $117.14 $135.72 1.5 yd 2 $175.95 $211.49 1.5 yd 3 $233.64 $286.15 1.5 yd 4 $310.35 $361.45 1.5 yd 5 $373.59 $436.75 1.5 yd 6 $437.36 $512.61 2 yd 1 $132.53 $156.63 2 yd 2 $205.66 $252.26 2 yd 3 $279.10 $348.23 2 yd 4 $375.94 $442.17 2 yd 5 $454.11 $536.13 2 yd 6 $532.90 $630.69 3 y 1 $162.35 $197.51 3 yd 2 $256.23 $324.72 3 yd 3 $350.82 $452.65 3 yd 4 $444.93 $580.09 3 yd 5 $539.06 $707.55 3 yd 6 $633.84 $835.68 4yd 1 $191.75 $237.98 4 yd 2 $311.15 $401.66 4yd 3 $430.28 $565.08 4yd 4 $549.34 $728.42 4yd 5 $668.39 $891.72 4yd 6 $787.71 $1,055.34 6 yd 1 $234.35 $302.28 6 yd 2 $402.71 $536.75 6 yd 3 $571.05 $771.24 6 yd 4 $739.71 $1,006.04 6 yd 5 $908.06 $1,240.52 6 yd 6 $1,076.36 $1,474.93 *Rate includes 1 trash & 1 recycling bin of the same size & service frequency. Bin Size Per Week 3 yd 1 $266.48 $303.88 3yd 2 $430.40 $502.40 3 yd 3 $595.32 $701.97 3 yd 4 $759.56 $900.84 3 yd 5 $923.73 $1,099.63 3 yd 6 $1,088.98 $1,299.55 4yd 1 $318.57 $367.44 4yd 2 $528.12 $622.91 4yd 3 $737.57 $878.28 4yd 4 $946.86 $1,133.48 4yd 5 $1,156.14 $1,388.69 4yd 6 $1,365.58 $1,644.04 6 yd 1 $417.41 $489.08 6 yd 2 $720.58 $860.85 6 yd 3 $1,023.69 $1,232.52 6 yd 4 $1,326.64 $1,604.06 6 yd 5 $1,629.60 $1,975.60 6 yd 6 $1,932.68 $2,347.26 65 gal $1.77 $1.86 26-50 ft $40.85 $42.89 Over 50 ft. $81.68 $85.76 Relocation Fee $63.35 $66.52 *Hourly service rate, and also subject to actual disposal and processing fees. ATTACHMENT 1 Current Proposed Rate Rate Bin Size Per Week 1.5 yd 1 $101.19 $107.64 1.5 yd 2 $145.29 $155.36 1.5 yd 3 $188.33 $201.95 1.5 yd 4 $231.99 $249.18 1.5 yd 5 $275.64 $296.40 1.5 yd 6 $319.82 $344.19 2 yd 1 $111.75 $119.20 2 yd 2 $165.42 $177.41 2 yd 3 $219.39 $235.95 2 yd 4 $271.45 $292.47 2 yd 5 $323.53 $349.00 2 yd 6 $376.18 $406.15 4 yd 1 $151.82 $163.13 4 yd 2 $232.88 $251.96 4 yd 3 $313.69 $340.53 4 yd 4 $394.40 $429.02 4 yd 5 $475.11 $517.48 4 yd 6 $556.11 $606.24 6 yd 1 $175.63 $190.01 6 yd 2 $286.71 $312.20 6 yd 3 $397.78 $434.42 6 yd 4 $509.16 $556.95 6 yd 5 $620.23 $679.16 6 yd 6 $731.24 $801.31 d Waste Service Bin Size Per Week 65 gal 1 $67.51 $76.11 65 gal 2 $123.07 $139.68 65 gal 3 $174.81 $199.22 65 gal 4 $226.86 $259.10 65 gal 5 $286.30 $326.73 65 gal 6 $330.47 $378.31 1.5 yd 1 $211.24 $237.46 1.5 yd 2 $373.03 $423.00 1.5 yd 3 $524.78 $598.03 1.5 yd 4 $675.26 $771.69 1.5 yd 5 $824.25 $943.79 1.5 yd 6 $973.57 $1,116.23 2 yd 1 $263.41 $297.47 2 yd 2 $481.57 $547.42 2 yd 3 $685.18 $782.10 2 yd 4 $890.10 $1,018.14 2 yd 5 $1,122.92 $1,283.50 2 yd 6 $1,297.84 $1,488.06 Contamination Fee $44.61 $ 46.84 *One-time no charge courtesy collection of contaminated container will be allowed with the exception of hazardous waste material, or biohazardous material. Commercial Extra Pick-up Food Waste Barrel $63.57 Illegal Bin Impound Fee= Per Day $100.00 Page 206 ATTACHMENT 2 RESOLUTION NO. 19-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SETTING RESIDENTIAL AND COMMERCIAL/INDUSTRIAL SOLID WASTE AND RECYCLING COLLECTION RATES WITHIN THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted Chapter 8.17 of Title 8 of the Rancho Cucamonga Municipal Code establishing Solid Waste Service Rules and Regulations and authorizing that the rates, fees and charges arising, directly or indirectly, under said legislation be adopted pursuant to resolution, and thereafter, be amended from time to time by resolution; and WHEREAS, pursuant to the Rancho Cucamonga Municipal Code Sections 8.17.030 and 8.17.040, and agreements between the City of Rancho Cucamonga and Burrtec Waste Industries ("Burrtec") for the collection, disposal, and processing of residential, commercial, and industrial refuse, recyclables, and green waste within the City of Rancho Cucamonga; and, WHEREAS, pursuant to the Rancho Cucamonga Municipal Code Sections 8.17.040, and the agreements, Burrtec has requested a change in the rates to be charged for residential, commercial, and industrial collection services, and has provided the City with the financial, operational, and other information; and WHEREAS, based upon the amount of the rate changes requested and the information provided by Burrtec pursuant to Rancho Cucamonga Municipal Code Sections 8.17.040 and 8.17.030, the City Council has determined that such changes are justified and appropriate; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. A. Resolution. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby find and resolve as follows: Section 1. The facts set forth in the Recitals, of this Resolution, are true and correct. Section 2. The City Council of the City of Rancho Cucamonga does hereby approve the proposed monthly rates for solid waste collection as follows: RESOLUTION NO. 19 -XXX - Page 1 of 4 Page 207 RESIDENTIAL RATES: Residential Barrel Service Standard $27.63 Per Item Charge Additional Green Waste Barrel $3.98 Senior $18.51 3 CY Additional Recycling Barrel $1.55 Multi -Family -Per -Unit $26.44 $680.27 Backyard Pull -Out Service $51.75 Additional Trash Barrel $7.70 N/A $580.09 $707.55 Additional Residential Services Temporary Bins $111.79 Temporary Bins -Extra Pick -Up $111.79 Bulky Items: In excess of four collections/five items per collection Trip Charge $32.38 Per Item Charge $11.88 Residential Single and Multi -Family Bin Service *Rate includes one refuse bin and one recycling bin of the same size and service frequency. Bin Size 1X 2X 3X 4X 5X 6X 3 CY $191.85 $321.90 $451.98 $557.71 $680.27 $803.53 COMMERCIAL RATES: Commercial Barrel Service -Trash & Recycling Service Bin Size 1X 2X 3X 4X 5x 6X 95 gallon $34.05 $55.06 $76.23 $97.28 $118.34 $139.51 Additional Recycling $1.86 Barrel N/A N/A N/A N/A N/A Commercial Trash and Recyclinq Bin Service *Rate includes one refuse bin and one recycling bin of the same size and service frequency. 1.5 CY $135.72 $211.49 $286.15 $361.45 $436.75 $512.61 2 CY $156.63 $252.26 $348.23 $442.17 $536.13 $630.69 3 CY $197.51 $324.72 $452.65 $580.09 $707.55 $835.68 4 CY $237.98 $401.66 $565.08 $728.42 $891.72 $1,055.34 6 CY $302.28 $536.75 $771.24 $1,006.04 $1,240.52 $1,474.93 Green Waste Bins Bin Size 1X 2X 3X 4X 5X 6X 3 CY $172.89 $275.47 $378.81 $481.66 $584.44 $688.00 RESOLUTION NO. 19 -XXX - Page 2 of 4 Page 208 Additional Recycling Bins- Not available for accounts established after June 30, 2017. Bin Size 1X 2X 3X 4X 5X 6X 3 CY $61.47 $110.40 $148.90 $188.97 $227.97 $268.23 Additional Recyclinq Bin Service -Commercial Accounts Compactor Service Bin Size 1X 2X 3X 4X 5X 6X 1.5 CY $107.64 $155.36 $201.95 $249.18 $296.40 $344.19 2 CY $119.20 $177.41 $235.95 $292.47 $349.00 $406.15 4 CY $163.13 $251.96 $340.53 $429.02 $517.48 $606.24 6 CY $190.01 $312.20 $434.42 $556.95 $679.16 $801.31 Commercial Trash and Recyclinq Compactor Service *Roll -off service rate is charged per service and subject to market rate disposal and processing fees charged per ton. Bin Size ix 2X 3X 4X 5X 6X 3 CY $303.88 $502.40 $701.97 $900.84 $1,099.63 $1,299.55 4 CY $367.44 $622.91 $878.28 $1,133.48 $1,388.69 $1,644.04 6 CY $489.08 $860.85 $1,232.52 $1,604.06 $1,975.60 $2,347.26 ROLL -OFF RATES: Trash Roll -Offs *Roll -off service rate is charged per service and subject to market rate disposal and processing fees charged per ton. 10 -yard 20 -yard 40 -yard 40 -yard compactor $621.42 $621.42 $621.42 $907.26 Additional Trash Roll -Off Fees Relocation Fee $66.52 Rental Fee (per day after seven days $26.41 Recycling Roll -Offs Extra Pick -Up (barrel): $22.20 *Roll -off service rate is charged per service and subject to market rate disposal and processing fees charged per ton. Extra Pick -Up (compactor): $93.69 10 -yard 40 -yard 20 -yard 40 -yard 40 -yard C&D C&D Recycling Recycling Wood/Green Compactor Waste $245.90 $192.68 $192.68 $192.68 $192.68 ADDITIONAL MISCELLANEOUS SERVICE RATES: Additional Miscellaneous Services Fees Extra Pick -Up (barrel): $22.20 Extra Pick -Up (bin) $46.84 Extra Pick -Up (compactor): $93.69 Tilthopper Rental $43.14 Bin Lock $12.33 Illegal Bin Impound Fee $100 RESOLUTION NO. 19 -XXX - Page 3 of 4 Page 209 Push -Out Service *Rates per container, per service frequency 26-50 ft. $42.89 Over 50 ft. $85.76 Food Waste Service Bin Size 1X 2X 3X 4X 5X 6X 65 gallon $76.11 $139.68 $199.22 $259.10 $326.73 $378.31 1.5 CY $237.46 $423 $598.03 $771.69 $943.79 $1,116.23 2 CY $297.47 $547.42 $782.10 $1,018.14 $1,283.50 $1,488.06 Extra pick-up Food waste barrel: $63.57 Contamination Fee *One time no charge courtesy collection of contaminated container will be allowed, with the exception of hazardous waste or biohazardous material. Fee. 1 $46.84 End Dump *Hourly service rate, and also subject to actual disposal and processing fees. . Fee. $192.82 Section 3. The proposed rates will become effective January 1, 2020. Section 4. This Resolution shall become effective once adopted. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 20 day of November, 2019. RESOLUTION NO. 19 -XXX - Page 4 of 4 Page 210 Solid Waste Rates: Written Protest Summary Residential/ Date Received Commercial Name Address Zip Summary Opposed rate increase, and does not generate enough trash to put out 10/8/2019 Residential Iman Sonbaty 7558 London Avenue 91730 on the curb every week, and does not qualify for senior rate. Increase in rates should add more services, and other cities allow smaller 10/11/2019 Residential Kristie Renee Sepulveda-Burchit N/A N/A jbins of green bins. 10/14/2019 Residential Michelle Tang Co 9456 Poppyfield Court 91730 Opposes the proposed solid waste rate increase. Does not believe it is necessary to send out public hearing notices if public 10/14/2019 Residential John Lambrecht 5537 Deer Creek Ln. 91739 input is not considered. Three public notice hearing letters were sent out, request to update records 10/15/2019 Residential Richard W. Langlois 6331 Thunder Mountain Ave. 91739 and delete two extra accounts. Request to keep the lower solid waste rate, they are seniors and currently 10/23/2019 Residential Weihua Shi 8734 Avalon Street 91701 utilizing senior discount. 11/12/2019 Residential Elizabeth Goldberg 11879 Larino Drive 91701 Opposed rate increase, Mrs. Goldberg is a senior on a fixed income. 11/19/2019 Residential Anil Kherj 9411 Stoneybrock Place 91730 Oppose rate increase, the city should look into utilizing a cheaper waste hauler. Oppose to the rate increase, the city should ask for a competitive quote and disagrees 11/20/2019 Commercial Multiple=11 total Vineyards Market Place in how the rates are calculated. 11/20/2019 Residential Miguel De La Rosa N/A N/A Opposes rate increase, the rate is too high. Cancel recycling programs, bid for another waste hauler, reudce the City's franchise 11/20/2019 Residential Dan Titus N/A 91701 fee. RECEIVED OCT 14 2019 CITY CLERK CITY OF UNCNO w* UCAMONOA Hs - Ty-ol c, n,' I Ms. Iman Sonbaty 7558 London Ave Rch Cucamonga CA 91730-1418 w Ostos, Marissa From: Troyan, Linda Sent: Monday, October 14, 2019 6:29 PM To: Ostos, Marissa Subject: FW: Solid Waste Rates Written Public Comment From: Kristie Renee' Sepulveda-Burchit <aaron2kristie@gmail.com> Sent: Friday, October 11, 2019 8:57 AM To: City Clerk <City.Clerk@cityofrc.us> Subject: Solid Waste Rates Written Public Comment CAUTION: This email is from outside our Corporate network. Do not click links or open attachments unless you recoenize the sender and know the content is safe. The proposal to raise rates due to an adjustment of the Consumer Price Index should lend more services for the raise rates. For instance, currently a residential home can put out five bags of green waste whereas other cities can put twenty or more. Additionally, other cities allow additional small trashcans of green waste and our city should as well. If rates are being raised, additional services should be provided keeping in line with other cities benefits pertaining to solid waste as well. Thank you Kristie Sepulveda-Burchit Rancho Cucamonga, CA Ostos, Marissa From: Troyan, Linda Sent: Monday, October 14, 2019 1:23 PM To: Michelle Co Subject: RE: Protest Against Solid Waste Rates Increase Your email has been received and forwarded to the appropriate parties. -----Original Message ----- From: Michelle Co <mtangco@icloud.com> Sent: Monday, October 14, 2019 12:26 PM To: City Clerk <City.Clerk@cityofrc.us> Subject: Protest Against Solid Waste Rates Increase CAUTION: This email is from outside our Corporate network. Do not click links or open attachments unless you recognize the sender and know the content is safe. October 14, 2019 City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Attn: City Clerk In accordance with your Notice of Proposed Solid Waste Rates Increase public hearing on November 20, 2019, 1 hereby submit a formal written PROTEST AGAINST the proposed increase on residential solid waste rate. Sincerely, Michelle Tang Co 9456 Poppyfield Ct. Rancho Cucamonga, CA 91730 –.9mans— Mayor L. Dennis Michael I Mayor Pro Tem Lynne B. Kennedy 10500 Civic Center Drive I Rancho Cucamonga, CA 91730 1909.477.2700 1 www.CityofRC.us Notice of Public Hearing — Solid Waste Rates Notice is hereby given that a public hearing concerning revisions to residential and commercial solid waste rates has been scheduled for the 20th day of November, 2019, at 7:00 p.m. in the Council Chambers of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. The proposed increases are based upon an adjustment for the Consumer Price Index (CPI), and extraordinary adjustment to disposal and processing costs based on the recycling markets, and an adjustment in City fees based on the overall adjusted rate. The current and proposed rates are attached as Exhibit 'A' and available for review in the Office of the City Clerk during regular business hours: Monday through Thursday, from 7:00 a.m. to 6:00 p.m. At the public hearing, the City Council shall consider all protests against the proposed rates. Written protests must be received in the City Clerk's office no later than 5:00 p.m., November 19, 2019, or submit their protests during the public hearing. Further information may be obtained by contacting the City of Rancho Cucamonga, California at 909-774-4025. Dated: September 30, 2019 • a✓ Lrn a A. Troyan, MMC City Clerk Services Director PAL -'r Lam! w� RECEIVED OCT 1 4 2019 CATIA CLERK ,I.ry Olt RANC110 CUCAMONGA 10500 Civic Center Dr. • P.O. Box 807 0 Rancho Cucamonga, CA 91729-0807 • Tel (909) 477-2700 • Fax (909) 477-2849 • www.CityofRC.us Richard W. Langlois 6331 Thunder Mountain ave Rancho Cucamonga, Ca 91739 langlois97@aol.com October 9 , 2029 City Clerk- Linda Troyan,MMC Re: mailers for Public hearings "IVEr { 5 2019 LERK "'0 CUCAMCU;,,. Please find enclosed THREE mailers to me. Please delete two (2) of them. Save some money. r ' r Richard W.lois Mayor L. Dennis Michael I Mayor Pro Tem Lynne B. Kennedy Council Members Ryan A. Hutchison, Kristine D. Scott, Sam Spagnolo City Manager John R. Gillison 10500 Civic Center Drive I Rancho Cucamonga, CA 91730 1909.477.2700 1 www.CityofRC.us Notice of Public Hearing — Solid Waste Rates Notice is hereby given that a public hearing concerning revisions to residential and commercial solid waste rates has been scheduled for the 20th day of November, 2019, at 7:00 p.m. in the Council Chambers of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, Califomia. The proposed increases are based upon an adjustment for the Consumer Price Index (CPI), and extraordinary adjustment to disposal and processing costs based on the recycling markets, and an adjustment in City fees based on the overall adjusted rate. The current and proposed rates are attached as Exhibit 'A' and available for review in the Office of the City Clerk during regular business hours: Monday through Thursday, from 7:00 a.m. to 6:00 p.m. At the public hearing, the City Council shall consider all protests against the proposed rates. Written protests must be received in the City Clerk's office no later than 5:00 p.m., November 19, 2019, or submit their protests during the public hearing. Further information may be obtained by contacting the City of Rancho Cucamonga, California at 909-7744025. Dated: Se tember 30 2019 RECEIVED a A. Troyan, MMC City Clerk Services Director OCT 2 3 2019 CITY CLERK CITY OF RANCHO CUCAMONGA vje�,� S�� 10500 Civic Center Dr. • e0. Box 807 • Rancho Cucamonga, CA 91729-0807 - Tel (909) 477-2700 • Fax (909) 477-2849 • www.CityofRC.us A Dear Council Chamber. May I please register my protest for the rate increase for the disposal of solid waste? As usual cost of living in California is increasing due to the gas tax, increase in gas prices and policies designed to drive us out of this state. As leaders of our city, I think you should be looking for alternate service providers to who can charge us more competitive rates if Burtecc is increasing their fees. They are not providing us any more service than the basic service. Why have you arranged a monopoly with Burtec? Whose bright idea was to sign a contract with them making them the only supplier for the city? Why can't we move to another waste company? Also why have you also monopolized our internet service provider in our area of Rancho Cucamonga. I also protest the fact that only Spectrum can service our area and no other ISP and they keep increasing the fees every year. The is the same way you arranged for only Burtec to service our area and not allow other companies to compete. I am sure there are other waste removal companies who are willing to provide the service at a cheaper cost. I think it is time to end our friendship with Burtec and look for alternatives. We can afford the increase in fees every year. Thank you 4RALIC'M P Anil Kheraj 9411 Stoneybrock Place Rancho Cucamonga CA 91730 ND IE ii-� 0 W [E NOV 19 2019 CITY OF R*,'C,�,r-1 CUCAMONGA EN:')'.'NELR'fiv 1')IVIS!0N Ostos, Marissa From: Richard Rylander <rylanderrichard@yahoo.com> Sent: Wednesday, November 20, 2019 8:41 AM To: Ostos, Marissa Subject: Objection to proposed increase solid waste fees CAUTION: This email is from outside our Corporate network. Do not click links or open attachments unless yo recoenize the sender and know the content is safe. Hello Marissa, Thank you for your time on the telephone this morning. I am forwarding you a copy of a letter that has been signed by multiple tenants of the Vineyard marketplace on Millikan and the 210. This letter was mailed to you earlier this week. I hope you receive it in its original form with signatures prior to the meeting tonight at 7 o'clock regarding a proposed increase in solid waste fees. Best regards, Richard Rylander 909-579-9231 November S, 2019 To: Mayor L. Dennis Michael Your Honor, D 125CDIEDMC NOV Z 0 2019 CITY OF RANCHO CUCAMONGA ENGfNEERING DIVISION We have been advised by our Property Manager that there is a Notice of Public Hearing -Solid Waste Rates on November 20th at the Rancho Cucamonga City Council Hall regarding a potential rate increase for waste disposal. We are further advised that this rate increase could be as much as 24%. We are forwarding a written objection to this as follows: 1. Our city should ask for a competitive quote. 2. A substantial increase at the physical waste disposal site has not been provided. 3. An increase in part based on a consumer price index (CPI) should not apply because it is not a retail good. Furthermore it only increased 1.7% last year and included medical care. 4. The solid waste provider asked for an adjustment for cost of recyclables and they do not provide recyclable bins at our facility. 5. Recyclables are a profit center to a waste company and they have not delineated the difference in their revenue. 6. The total revenue from our complex compared to how many times we receive compactor bin service is not stated and compared to industry averages. 7. The adjustment for an increase in city fees was not explained as to why necessary. Respectfully submitted... RECEIVED We have been advised by our Property Manager that there is a Notice 011TWItLERK Hearing -Solid Waste Rates on November 20th at the Rancho CUM=QHgSA"C00UJX#01qC;A Hall regarding a potential rate increase for waste disposal. We are further advised that this rate increase could be as much as 24%. We are forwarding a written objection to this as follows: 1. Our city should ask for a competitive quote. 2. A substantial increase at the physical waste disposal site has not been provided. 3. An increase in part based on a consumer price index (CPI) should not apply because it is not a retail good. Furthermore it only increased 1.7% last year and included medical care. 4. The solid waste provider asked for an adjustment for cost of recyclables and they do not provide recyclable bins at our facility. 5. Recyclables are a profit center to a waste company and they have not delineated the difference in their revenue. 6. The total revenue from our complex compared to how many times we receive compactor bin service is not stated and compared to industry averages. 7. The adjustment for an increase in city fees was not explained as to why necessary. Respectfully submitted... Business Name Contact/Owner Name— it, Address _1�3( i �t I 0A 'W31 0 (0� DM Phone Number C'Z ( - C II CM Signature Ltd" Business Namq�=� Contact/Owner Name Address) J3 Uo Phone Number (q� Signature Business Name d—! L\ DL" , b V P P t L'j Contact/Owner Name KLi rr1 1 L�`d W, -C � Address I _._ �_� �_ Phone Number Signature Business Name [/G��✓ /* C --z)`` G f�`" ej�;7 C-0 Contact/Owner Name &UkW--, Address 113� GIi 7V Phone Number (4-7 A0 y �W- v27�--/61 lrG cam- q1 'p:01 - 9" Business Name I * I 4e- omti , �nS Contact/Owner Name O M C Np- � Address Phone Number Signature Ell' y Business Name CU � � 6 `�'- L4[ t Contact, Address IaITTiT-► Signatur Business Name V-iN I Y°`� � s R 1 T Contact/Owner Name Address \�o 6 VLA3 12 V� W'` Phone Number O{ a�. Signature &,— Business Name Contact/Owner Name_ l Address 1 Phone Nurrdaer V� Signature Business Name Contact Address Phone P Signature V -� (3 — A . F k- L CA q001 Business Name Contact/Owner Name Address Phone Number Signature Business Name Contact/Owner N Address Phone Number_ Signature 07© 20 November 2019 To our City Representatives. I have received the notice from the city with the proposed rate increase for solid waste. It is outrageous. The cost per cycle will go from $23.26 up to $27.63. This is an increase of 18.79%. This is uncalled for, by any standard of business. This is my official protest letter, delivered to the City Council meeting on November 20, 2019 at 7:OOpm in the Council Chambers (10500 Civic Center Dr). I hope that you, our city officials, hear our strong protest regarding this ridiculous price increase. Our water rates were alreadv increased earlier this year. which were also ridiculous. Where dog it end? Either you, our city officials, will take action in the best interest of our citizens, or we will hold you accountable come election day. SiPiguel 4ea Rosa Concerned RC Citizen ITEM J1 1 11/20/19 CITY COUNCIL - COREESPONDENCE RECEIVED Rancho Cucamonga Supports Ghost Recycling? October 24, 2019 — Dan Titus, Alta Loma, California The city of Rancho Cucamonga sent out a "Notice of Public Hearing — Solid Waste Rates" in Early October for a trash rate increase. Burrtec, the city's trash collector, wants to increase residential rates just over 30% mainly because of "Extraordinary adjustment to disposal and processing costs based on recycling markets." Translation: China stopped buying recyclable products; therefore, the market for recycled products is dying or already dead in many states — It's a ghost market that does not really exist. The LA Times states, "...scrap waste is piling up in warehouses and parking lots. Some is ending up in waterways, oceans, landfills and incinerators." According to the city, California does not use any of the recycled materials that are collected. It is shipped out of state. This negates the purpose of recycling because CO2 is produced to process and transport recycled material. In their report, consultants are recommending a 10.79% residential rate increase. Basically, the consultant found that Burrtec was overstating their costs and did not agree with the requested 30.95% rate increase figure; however, the city council will approve a final figure at the November 20th, meeting. 1 Reports don't consider costs to ratepayers. Water rationing that will begin in 2023, whereby each resident in the state will be allotted 55 gallons of indoor water use per day. Consider this: An 8 minute shower uses 17 gallons of water and a load of laundry uses up to 40 gallons of water; therefore, people will not be able to take a shower or do laundry in the same day. By State mandate, consumers are expected to use water to prep, clean and sort trash. This requires time and energy resources that they are not compensated for. As long as there is a market, corporations benefit; in this case, Burrtec. In a state mandated ghost market, consumers are forced to prop up business. In the real-world, a private company would shift their core business strategy, or go out of business when a market collapses. Residents need to be heard on this issue because, at some point parasite programs eventually kill the host. As per the franchise agreement with the city, Burrtec can request rate increases two times per year. Therefore, rates will perpetually go up to cover costs. For example, at the recommended rate of 10.79%, that would mean a rate of over 20%. It's time the city band with other cities and say no to unbridled state mandates choking residents. They need to do this despite the threat of fines by the state. They need to address the cause of problem, which is forced environmentalism to combat climate change, and offer common sense solutions. Here are a few to consider: 1. Cancel the recycling program. This would force Burrtec to realign operations and reduce overhead. 2. Suspend the recycling program until market conditions for recycled products improves. This would force Burrtec to realign operations and reduce overhead. 3. Submit a bid to other waste management companies. Make Burrtec compete in the market place. 4. Have the city reduce it's 15% franchise fee to subsidize residential/ business rate increases. Source: hlt2:Hiagenda2l.com/rancho-cucamonga-supports-ghost-rec, clog/ 2 ADDITIONAL MATERIAL FOR ITEM J1-11/20/19 CITY COUNCIL MEETING From: Victor Muniz <vmuniz2153@gmail.com> Sent: Monday, November 18, 2019 12:21 PM To: Solorio, Kimberly <Kimberly.Solorio@cityofrc.us> Subject: Demand that City does not provide any form of Summary on the Burrtec Application CAUTION: This email is from outside our Corporate network. Do not click links or open attachmentsl unless you recognize the sender and know the content is safe Dear Ms. Solorio, As we the residents of Rancho Cucamonga have experienced in the past, The City Cleks office or a financial person from the City gets up and provides a summary of the Burretec Application and then champions their position. No Burrtec representative goes to the podium to champion his firms position or provides a brief on why they need a price increase, let alone deliver a position on the firms financial condition, such as as a Profit and Loss Statement or Business Income Forecast. Worse, residents are not given the opportunity to challenge the cities delivery. So much fo Democracy or Oligarchy. The Presentation is something that Burretec should be providing, not the City! Let Burrtec come to the podium and deliver the reasons and hard data to justify their need for claiming must cause. This is their job, not the Citys. Please forward this to the City Clerk and insure that every member of the City Council receives it prior to the Public Haring scheduled for November 22th. Your confirmation and concurrence is requested. Sincerely Yours, V. A. Muniz . Presentation To The City of Rancho Cucamonga Public Hearing On Solid Waste Rates By: Victor A. Muniz Resident 11511 Ragusa Dr., Rancho Cucamonga, Ca. 91701 November 20, 2019 Solid Waste Rates Opening Statement On October 21, 2019 Request was made of the City Clerk's Office of documents related to the Contract and Application of Burrtec Waste Industries, Inc. The major response that was received on November 18th is that "the file was too large to be sent via email". However I received assistance from a computer wiz and was able to access some of the documents. Your system is not user friendly' Comments and Opinions 1. Notice of Public Hearing This Notice of a Hearing was questionable and inadequate. It was generalized. No Summary or specifics, just a rate schedule that was barely legible. 2. The Burrtec Application of March 28, 2019 • Upon completion of review, the City Manager should have rejected the application and sent it back to Burrtec with an admonishment that it was incomplete and failed to comply with the current contract (Section 6.4) that specifically refers to this matteer. • This individual's review is that the Application is based on highly speculative assumptions and is unsupported by real factual data. • It opts for a 5% increase with a pitch for a more than a 10% future increase (Carry Forward) without any support. It also refers to the CPI at 2.81 % but in reality it is at 1.6%. So who do you believe, I mean trust. • In my opinion, this appears to be an application to pick the City's pockets. Why not! They have a great "Sweetheart Contract" with the City and the City has deep pockets. Pg. 1 of 2 • The City has always given in to all their rate requests. Additionally, the City always has a staff member to stand before the City Council to champion their Burrtecs position. • They pay no "Revenues" from recycling 3. The R3 Consulting Group Report • There was no need for an outside consultant to be employed for this flimsy application. • The City Manager could have saved a lot of time and money if he would have performed his responsibilities and also saved billing Burrtec for $35,000.00. • Specifically the R3 report is not signed by a CPA. • Also, the first page Executive Summary does not mention that Burrtec failed to comply with providing the required "Schedule" as mandated by the contract. This is basic to Contract Compliance. • Burrtecs projected rate increases are based on assumptions of another countries (China) demands and rates that have no basis in fact. No summary of that countries protocols are provided except as a reference. • 113's report, more than adequately reflects an effort by Burrtec to obtain a rate increase without justification. • 113's recommendations should be ignored since they know that Burrtec did not comply with the Contracts basic provisions. • Last, you do not reward a Contractor for non compliance with the contract. You exact a penalty. Issue a Contract suspension, a fine, or termination. What say you? • Last who is Garth Shultz? Is he a CPA? Does R3 have a solid contract with the City? or was it for this project. Pg. 2 of 2 Public Hearing Solid Waste and Recycling Collection Rate Adjustment November 20, 2019 Rate Adjustment Request • Burrtec Waste Industries submitted a rate adjustment request to the City on April 1, 2019 • Last increase July 1, 2017 • Franchise Agreement establishes frequency and methodology for rate adjustment requests • Section 6.4 of the agreement allows Burrtec to submit an Extraordinary Rate Adjustment request if tipping fees increase more than 10% Extraordinary Rate Adjustment • Burrtec submitted an Extraordinary Rate Adjustment request per the agreement Request is due to: • Disposal and Processing Cost Increases • Impact of China's "National Sword" Policy • California Legislation • Consumer Price Index adjustment as allowed per the agreement Tipping Fees Tipping Fee % Increase 2016 2017 2018 2019 (Per Ton) 2017-2019 Refuse (Transfer and Disposal) $ 41.80 $ 43.83 $ 47.48 $49.90 13.85% Green Waste (Processing, Transfer, $ 35.61 $ 42.95 $ 47.97 $ 49.45 15.1% Recycling and Residual Disposal) Recyclables (Processing, Marketing, $ (30.00) $ 25.15 $ 25.01 $ 44.80 78.1% Transfer, Recycling and Residual Disposal) Rate Adjustment Review • Rate Adjustment Request reviewed by staff and outside consultant and was found to be in accordance with the franchise agreement requirements • Consultant review confirmed tipping fees at the West Valley Material Recovery Facility are reasonable when compared to tipping fees at facilities within a reasonable hauling distance from the City • Tipping fees for recyclables at other facilities as high as $100 to $180 per ton Rate Adjustment Review • Request includes carry -forward amount specific to increased processing fees for recycling and organics from previous rate adjustment period • Request does not include estimates of anticipated cost of operations, changes in wages or employee benefits, or changes in disposal sites The rate adjustment were discussed at Subcommittee Meeting & consultant's the Public on September findings Works 18,2019 Rate Components Residential Solid Waste & Recycling Rate SOLID WASTE RATE: $27.63 Service Fee Landfill/Transfer Disposal Proposed Residential Solid Waste Rate $14.51 Green Waste Disposal MRF Fees $4.76 Franchise Fees $2.87 $1.14 Hazardous Material Fees Residential Service • Standard Residential Rate — increase of $4.37/month • Current Rate: $23.26 • Proposed Rate: $27.63 • 18.79% increase • Senior Rate — increase of $2.93/month • Current Rate: $15.58 • Proposed Rate: $18.51 • 18.81% increase Commercial/Industrial Service • Commercial Rates vary based on container size and service frequency • The increase for businesses on average is 25% • Example: 3 -yard trash &recycling picked up once a week • Current Rate: $162.35 per month • Proposed Rate: $188.26 per month New Proposed Services • Commercial Extra Pick-up Rate Barrel: $63.90 • Illegal Hauler Impound Fee: $100 per for day Food Proposition 218 Requirements 45 -day Public Hearing Notice Required • Public Hearing Notices and proposed rate table mailed out on October 4, 2019 • Advertised in Inland Valley Daily Bulletin on October 1, 2019 Response to Notices • Written Protests: 9 • Inquiries: 67 • 35 inquiries were regarding the senior rate • 24 inquiries did not understand the notice, table or rate Recommendation • Staff recommends City Council approve the proposed rate adjustment • If approved, effective date is January 1, 2020 Questions?. DATE: November 20, 2019 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Ivan Rojer, Fire Chief Eric Noreen, Deputy Fire Chief Mike McCliman, Deputy Fire Chief Pamela J. Nibert, Management Analyst III SUBJECT: CONSIDERATION OF APPROVAL TO HIRE SIX (6) FIREFIGHTERS IN FISCAL YEAR 2019/20 FOR INCREASED STAFFING ON TWO LADDER TRUCK COMPANIES. RECOMMENDATION: Staff recommends the Fire Board approve hiring six firefighters (one firefighter per shift on each of two (2) ladder trucks) in fiscal year 2019/20 to increase the level of emergency services provided to the community while improving incident operations, crew choreography and firefighter safety, and approve budget appropriations to fund the additional personnel. BACKGROUND: Service expectations placed on the fire service including fires, Emergency Medical Services (EMS), response to natural disasters, hazardous materials incidents, technical rescue and acts of terrorism continue to challenge the fire service. Those challenges, along with strategic planning, provide the Rancho Cucamonga Fire Protection District (District) the opportunity to evaluate resource allocations to meet demands for service. The fiscal year 2019/20 Adopted Budget references the District will evaluate the need to implement four (4) person staffing on the ladder trucks. The primary functions of ladder trucks are to perform the variety of essential support services at fires and specialized rescue incidents, such as forcible entry, auto extrication, ventilation, search and rescue, aerial operations for water delivery and rescue, utility control, illumination, overhaul and salvage work. District ladder trucks respond to all major incidents in the community, especially incidents requiring additional personnel and specialized equipment to support critical incident operations. Over the last 10 years, both ladder trucks have seen nearly a 40% increase in call volume. In 2018, MT174 responded to approximately 1,700 calls for service and MT175 responded to over 1,150 calls. These labor-intensive operations are best managed with a supervisor (Captain) and three (3) other personnel, which is consistent with National Fire Protection Association (NFPA) 1710 and the National Institute of Standards and Technology (NIST). NFPA 1710 is a standard that sets minimum criteria for the effectiveness and efficiency of emergency operations to protect the safety of the Public and Fire Department employees. NFPA 1710 and the NIST Report on Residential Fireground Field Experiments, have identified guidelines for staffing levels. Page 211 In 2010, NIST conducted more than 60 controlled experiments to scientifically quantify the effect of arrival times and crew size on a residential fire. The Report on Residential Fire Ground Field Experiments studied 22 critical fireground tasks. The laddering and ventilation study revealed that a four -person ladder truck crew operating on a structure fire completed laddering and ventilation for life safety and rescue 25% faster than a three-person crew. (Attachment 1) ANALYSIS: Per NFPA 1710 5.2.3.2.1, fire companies whose primary functions are to perform the variety of services associated with truck work, shall be staffed with a minimum of four on -duty members. Additionally, NFPA 1710 states the response to the minimum benchmark residential structure fire is 17 members. To meet this benchmark and the corresponding fireground critical tasks, the District must deploy both ladder trucks to ensure safe and effective operations. By adding one firefighter per shift to each ladder truck, the District will eliminate one ladder truck from the response plan. In addition, when responding to incidents that requires two ladder trucks such as commercial fires, due to the improved percentages in completing the time to tasks, the Incident Commander will readily place at least one ladder truck available for another response. Freeing up this valuable resource will result in an increased level of service to the community, as the District will be able to effectively handle several critical incidents simultaneously and support system drawdown. "Drawdown" is the term describing a condition in which the "first due" apparatus is busy on an incident and another station must respond to handle an additional emergency incident in that response area. The Insurance Services Office (ISO) utilizes the Fire Suppression Rating Schedule (FSRS) to outline the criteria for evaluating the fire prevention and fire suppression capabilities of individual communities or fire protection areas. The purpose of such an evaluation is to develop a Public Protection Classification (PPC) for property insurance rating. The fire department evaluation of the FSRS has multiple categories that is weighted at 50 points. Of the 15 possible points for on duty personnel, the District received a credit of 8.89. Adding the recommended personnel will likely improve our credits in the category. According to the ISO Deployment Analysis, the built -upon area of the fire protection area should have a ladder -service company within 2'/2 road miles. The distribution to meet criteria would be cost prohibitive for the District, however increasing the concentration on the ladder trucks is a fiscally prudent and effective option. The California Offices of Emergency Services Statewide Mutual Aid Agreement requires a minimum of four -person staffing on all mutual aid responses such as wildfires, floods and earthquakes. In order to respond with a complement of four personnel, the current practice for the District is to transfer one firefighter from the ladder truck to the responding fire engine. This procedure deems the ladder truck out of service until District personnel can be recalled to fill the vacancy. Under this circumstance, a complement of four personnel on the ladder truck will allow for one firefighter to transfer to the engine and remain in service with three personnel; a significant enhancement to the level of service. Neighboring communities such as Fontana, Chino and Ontario currently staff their ladder trucks with four personnel. Fire District Recruitment: According to Forbes Coaches Council, it has been proven that when a team includes people of different genders, ethnicities, cultural backgrounds, etc., it produces more creative, innovative and effective results. This is because diverse groups offer a wider range of experiences, and don't simply parrot back the same ideas produced by people of similar backgrounds. But diversity doesn't just happen on its own; organizations need to actively seek and recruit candidates from a variety of backgrounds to ensure they are not inadvertently creating a homogenous workforce. Human Resource professionals also emphasize, when organizations focus equally on diversity and inclusion, they will start to see results from a performance standpoint, from a business promotion standpoint and from an employee engagement standpoint. Considering this, the District in collaboration with the City of Rancho Cucamonga was intentional and recently conducted a recruitment process to recruit and hire Page 212 accordingly to strive to enhance the delivery of premier services. (Attachment 2) Many counties, cities and fire districts are actively hiring fire recruits in California. Due to this wave, the District finds itself competing for the best recruits. Our active recruitment process enabled the District to compete with other fire agencies and allowed us to attract the finest candidates by promoting our core values, our culture and the Rancho Way. The result was an overwhelming response from a diverse pool of candidates. The effort and timing of this successful recruitment effort brings to light an opportunity, bearing in mind the logistical complexities and fiscal stewardship. The original intent of this recruitment was to hire recruits to fill vacancies created from anticipated retirements. To support this hiring, the District plans to begin a fire academy in January 2020 and does not plan to host another fire academy for approximately two years. Managing a fire academy does place a logistical strain, with associated costs on the District. Therefore, capitalizing on the opportunity to run only one academy and increase the level of service is recommended. Additionally, based on the continued demand for service along with the associated growth and density of new developments, the trigger point to anticipate the need to add personnel to the ladder trucks is recommended in FY 2019/20. (Attachment 3) Should the District decide to wait for another recruitment, the anticipated increase in level of service would not take place for approximately two years. FISCAL IMPACT: The District is committed to our core value of stewardship. The recommendation to add staffing to the ladder trucks is made with the intent to continue waiving fire prevention permit and inspection fees and maintaining Community Facilities Districts at current rates. If the Fire Board approves the hiring request, it is also requested that the Fire Board approve appropriations from District reserves in the amounts of $287,700 to Fire Fund/Fire Suppression Regular Salaries, Account Number 3281508- 5000, $85,450 to Fire Fund/Fire Suppression Overtime Salaries, Account Number 3281508-5005, and $207,050 to Fire Fund/Fire Suppression Fringe Benefits, Account Number 3281508-5030; as well as $290,100 to Community Facilities District 85-1 (CFD 85-1)/Fire Suppression Reimburse Personnel to Fire Fund, Account Number 3282508-5081, and ($290,100) to Fire Fund/Fire Suppression Reimburse Personnel from CFD 85-1, Account Number 3281508-5082, to cover suppression personnel costs related to the CFD 85-1 service area, for the period of end of January 2020 through June 30, 2020. COUNCIL GOAL(S) ADDRESSED: This item supports the City Council's goal to promote public safety by proactively developing public safety programs and facilities to meet community needs and continue to provide premiere life safety emergency services to our residents, visitors and businesses. ATTACHMENTS: Description Attachment 1 - NIST Critical Tasks - Laddering and Ventilation Attachment 2 - Recruitment Campaign 2019 Attachment 3 - Development Projects Status Page 213 Attachment 1 National Institute of Standards and Technology (NIST) Critical Task Ground Ladders and Ventilation: The four -person crews operating on a low -hazard structure fire completed laddering and ventilation (for life safety and rescue) 30 % faster than the two -person crews and 25 % faster than the three-person crews. 0:24:00 0:20:00 0:16:00 0x2:00 0:08:00 0:04:00 LadderingTime V VVVV 2 -Person Close 3 -Person Close 4 -Person Close 5 -Person Close 2 -Person 3 -Person Far Far 4 -Person Far 5 -Person Far End Time 0:18:24 0:18:19 0:14:45 0:12:34 0:19:23 0:18:12 0:16:29 0:14:38 Duration 0:08:31 0:09:35 0:07:31 0:05:40 0:10:51 0:08:40 0:09:03 0:07:31 StartTime 1 0:09:54 1 0:08:44 1 0:07:14 1 0:06:54 0:08:31 1 0:09:32 1 0:07:26 1 0:07:07 Page 214 Venting Time 0:24:00 0:20:00 0:16:00 0:12:00 0:08:00 1 - 0:04:00 1 Attachment 1 0:00:00 2 -Person 3 -Person 4 -Person 5 -Person d Time 0:20:02 0:18:33 0:13:30 0:12:59 lration 0:07:36 0:07:01 0:04:42 0:04:04 in Time 0:12:26 0:11:32 0:08:48 0:08:55 Page 215 Attachment 2 RCFD Firefighter Recruitment Campaign GOAL: To promote Rancho Cucamonga Fire Protection District as the premier choice for a career in the Fire Service. TACTICS: Enhance department brand on social media, website, and in person through video, informational flyers, personal testimonies, tips from firefighters and more. • MEASURABLES: Obtain 3,000 clicks to Job Information on NeoGov; Reach 100,000 People with video/general job information; Gain 300 New Followers across social media platforms; TIMELINE April 25, 2019 Recruitment Video Posted to Facebook, Instagram, Website with information and links to NeoGov and final Informational Workshop on 5/6. Week of April 29, 2019 - Promote Informational Workshop on May 6th - Reshare Recruitment Video with links to NeoGov & Informational Workshop Week of May 6, 2019 - Post Social Media Clips with "Tips" from Firefighters: - Share "Now Recruiting" Flyer *See Below to approve Week of May 13, 2019 - Post Social Media Clips with "Tips" from Firefighters: - Share "Now Recruiting" Flyer - Reshare Recruitment Video with link to NeoGov Week of May 20, 2019 - Post Social Media Clips with "Tips" from Firefighters: - Share "Now Recruiting" Flyer Page 216 IIT.T■.9J:1a.9 %62���W !W -r Rancho Cucamonga Fire Protection District Fire Recruit Informational Workshop Z�l ti February 4th March 11th April 22nd !l1r, "r May 6th Time: 6:00pm - 9:00pm Additional Agility Test Demonstrations TBA All Risk Training Center 11285 Jersey Blvd., Rancho Cucamonga, CA RSVP for a class at apm.activecommunities.com/cityofrc and search "Fire" Attachment 2 RCFD Firefighter Recruitment Campaign CAMPAIGN RESULTS: • Applications Received: 1,164 • Social Media Outreach / Online Engagement: o Over 217,000 people reached on District's Facebook, Twitter and Instagram o Over 4,200 clicks to job description on NeoGov o Over 400 new followers on social media platforms • Fire Recruit Informational Workshops: Over 240 attendees across four workshops • In -Person Recruiting: o Mt. San Antonio College - March 111 o Rio Hondo College Job Fair - April 17th o Crafton Hills College Career Day / Women in the Fire Service Workshop - April 18th o FCTC Workshop South EI Monte - March 23rd Recruitment information sent to: o Chaffey College o San Bernardino Valley College o Victor Valley College o University of Redlands o University of Southern California o Whittier College o Mt. San Antonio College o Crafton Hills College o Veteran 2 Veteran Facebook Group (450,000 Veterans Reached) o Handshake Job Opportunity Program (100 Colleges Reached across California) Page 218 Attachment 3 PROJECTS RECENTLY COMPLETED/UNDER CONSTRUCTION/PROPOSED/APPROVED RESIDENTIAL Day Creek Square SWC of Base Line and Day Creek Blvd. Residential 380 -units Under Construction The Row & Bungalows 10525 Church St. Residential 214 -units Under Construction Cadence Living 10459 Church St. Assisted Living 97 -units Under Construction Day Creek Villas 12250 Fire House Ct. Residential 140 -units Under Construction The Resort 11015 6th St. Mixed Use 2,500 -units Under Construction Arte 10110 Foothill Blvd. Residential 182 -units Completed 2019 Villa Pacifica II 7418 Archibald Ave. Residential 60 -units Completed 2019 Merrill Gardens 9942 Highland Ave. Assisted Living 112 -units Completed 2018 Empire Yards 11208 Azusa Ct. Mixed Use 500 -units Proposed COMMERCIAL RETAIL 9606-9622 Foothill Blvd. Retail 15,410 Under Construction Longhorn Steakhouse SEC of Foothill Blvd. and Day Creek Blvd. Retail 5,800 Under Construction Haven City Market Haven and Arrow Retail 40,000 Completed 2019 Day Creek Marketplace NWC of Base Line and Day Creek Blvd. Retail 98,000 Completed 2019 Victoria Commons 11995 Foothill Blvd. Retail 5,899 Completed 2018 Day Creek Square SWC of Base Line and Day Creek Blvd. Retail 12,000 Approved The Resort NWC of 4th St. and Resort Pkwy. Retail 15,300 Apporved Moe's Southwest Grill NWC of Base Line and Day Creek Blvd. Retail 5,000 In Review Empire Yards 11208 Azusa Ct. Retail 90,000 Proposed INDUSTRIAL PROJECTS 10320 6th St. Industrial 117,575 Under Construction 9383 Pittsburgh Ave. Industrial 41,568 Under Construction 9039 Charles Smith Ave. Industrial 27,870 Under Construction 9678 Utica Ave. Industrial 146,273 Completed 2019 10650 4th St. Industrail 120,169 Completed 2019 8925 Santa Anita Ave. Industrial 329,000 Completed 2019 12400 Arrow Rt. Industrial 611,573 Completed 2019 9455 Hyssop Dr. Industrial 42,875 Completed 2019 9500 Feron Blvd. Industrial 64,509 Completed 2019 9509 Feron Blvd. Industrial 87,171 Completed 2019 9595 Utica Ave. Industrial 227,729 Completed 2019 10668 Trademark Pky Industrial 33,177 Completed 2019 Big Lots Property 12434 4th St. Industrial 69 acres Proposed Reliant Energy Plant Etiwanda Ave. Industrial 70 acres Proposed Panattoni Development SWC of 9th and Vineyard Industrial 1,000,000 In Review HOSPITALITY Hampton Inn by Hilton 11669 Foothill Blvd Hotel 108 -rooms Under Construction Fairfield Inn & Suits 9550 Pittsburgh Ave. Hotel 118 -rooms Completed 2018 Residence Inn by Marriott 9299 Haven Ave. Hotel 126 -rooms Completed 2018 Sanctity SWC of Base Line and Day Creek Blvd. Hotel 71 -Rooms Approved Page 219 Ladder Truck Staffing Fire Service Demands • Fires • Emergency Medical Services • Natural Disasters • Hazardous Materials Incidents • Technical Rescue • Tactical Response r�r RANCHO CUCAMONGA FIRE DISTRICT L�� Functions of a Ladder Truck • Respond to major incidents • Ladder operation • Forcible entry • Auto extrication • Ventilation • Search and rescue • Illumination • Overhaul and salvage work • Aerial operations for water delivery and rescue Ladder Truck Operations 4 Ladder Truck Operations are best managed by: • Captain (Supervisor) • Engineer (Apparatus Operator) • Firefighter (Task Level) • Firefighter (Task Level) RCFD Response • RCFD must deploy two ladder trucks to support incident operations and firefighter safety • Benefits of adding one firefighter: • Change in response plan • Increased resource availability • Drawdown Mutual Aid • California Offices of Emergency Services Statewide Mutual Aid Agreement • Per FIRESCOPE Type 1 Fire Engine — Staffed four firefighters • RCFD impacts to mutual aid requests • Fontana, Chino and Ontario staff ladder trucks with four personnel Statistics • Over the last 10 years, both ladder trucks in RC have seen nearly a 40% increase in call volume MT174 Approx. 1,700 incidents MT175 Approx. 1,150 incidents Development & Demands for Service INDUSTRIAL PROJECTS 14324 6th St. Industrial 117,575 Under Construction 9383 Pittsburgh Ave. Industrial 41,558 Under Construction 9439 Charles Smith Ave. Industrial 27,870 Under Construction - 9578 Utica Ave. Industrial 146,273 Completed 2019 106504th St. Industrail 124,169 Completed 2019 8925 Santa Anita Ave. Industrial 329044 Completed 2019 12400 Arrow Rt. Industrial 611,573 Completed 2419 94.55 Hyssop Dr. Industrial 42,875 Completed 2419 9500 Feron Blvd. Industrial 64,509 Completed 2419 9509 Feron Blvd. Industrial 97,171 Completed 2419 9595 Utica Ave. Industrial 227,729 Completed 2019 10668 Trademark Pky Industrial 33,177 Completed 2019 Big Lots Property 124344th St. Industrial 69 acres Proposed Reliant Energy Plant Etiwanda Ave. Industrial 70 acres Proposed Panattoni Development SVC of 9th and Vineyard Industrial 1,000,000 In Review HOSPITALITY Hampton Inn by Hilton 11669 Foothill Blvd Hotel 148 -rooms Under Construction Fairfield Inn &Suits 9554 Pittsburgh Ave. Hotel 118 -rooms Completed 2018 Residence Inn by Marriott 132,313 Haven Ave. Hotel 126 -rooms Completed 2018 Sanctity SVC of Base Line and Day Creek Blvd. Hotel 71 -Rooms Approved Recruitment RCFD recently conducted an extensive recruitment campaign with the intent of building an organization that reflects the diversity of the community. Council Goal This item supports the City Council 7s goal to promote public safety by proactively developing public safety programs and facilities to meet community needs and continue to provide premier life safety emergency services to our residents, visitors and businesses. Fiscal Impact The District is committed to our core value of stewardship, therefore we are able to increase service without increasing taxes or fees. /'6:-M1 Fiscal Impact If the Fire Board approves the hiring request, it is also requested that the Fire Board approve appropriations from District reserves in the amount of $580,200 to the accounts reflected in the staff report to cover suppression personnel costs for the period of the end of January 2020 through June 30, 2020. Recommendation Staff recommends the Fire Board: • Approve hiring six additional firefighters • Approve budget appropriations to fund the additional personnel in FY 19/20 Questions*?. DATE: November 20, 2019 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Director of Innovation and Technology SUBJECT: CONSIDERATION TO APPROVE AN AWARD TO ZONES, LLC FOR THE PURCHASE OF AUTOCAD SOFTWARE MAINTENANCE AND SUPPORT LICENSING IN AN AMOUNT NOT TO EXCEED $215,000. RECOMMENDATION: It is recommended that the City Council approve an award to Zones, LLC for the purchase of AutoCAD software maintenance and support over a seven-year subscription not to exceed $215,000 in total costs funded from the Contract Services Account No. 1001209-5300. BACKGROUND: The Engineering Department utilizes the industry standard AutoCAD software for computer-aided design work on projects throughout the City. In 2017 the software licensing model for AutoCAD transitioned from a transactional model to a subscription -based licensing model, requiring annual licensing payments for support and maintenance. ANALYSIS: The Department of Innovation and Technology submitted a Request for Quote specifications to the Purchasing Division for a seven (7) year firm fixed pricing contract for a subscription renewal. The Purchasing Division posted a formal RFQ, resulting in a total of six hundred forty-one (641) vendors that were notified, thirteen (13) prospective bidders that downloaded the solicitation documents, and one (1) quote response was received. Zones, LLC was the only responsive bidder. Therefore, staff recommends that the City Council award a contract to Zones, LLC in the amount not to exceed $215,000 over a seven-year period. All applicable quote documentation is on file in the City's electronic bidding system and can be accessed through the City's internet. FISCAL IMPACT: The total cost to the City over the life of the seven-year agreement is estimated not to exceed $215,000, which includes pre -calculated annual inflationary costs and projected expansion of licensing for the subscription over the seven-year period. The FY 19/20 renewal cost is $25,919.64, which was budgeted in the Contract Services Account No. 1001209-5300. COUNCIL GOAL(S) ADDRESSED: Entering into a seven-year agreement with pre -negotiated pricing supports Council's goals for mid- range and long-term planning by creating a fixed cost structure for future budgeting planning Page 220