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Home My WebLink About2020-06-18 - Agenda Packet- Library Subcommittee?a JUNE 187 2020 - 3:00 P.M. CITY COUNCIL LIBRARY SUBCOMMITTEE SPECIAL MEETING AGENDA City of Rancho Cucamonga - City Hall, Rains Conference Room 10500 Civic Center Drive, Rancho Cucamonga, CA 91730-3801 Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library Subcommittee or staff may participate in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833, meeting code 821-1890-9085, or electronically via https://zoom.us/j/82118909085. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA'), please contact Jasmin Oriel at Jasmin.Oriel@CityofRC.US or (909) 774-2023, at least 48 -hours prior to the meeting for assistance. Al. Pledge of Allegiance A2. Roll Call: Mayor Pro Tem Kennedy Council Member Scott COMMUNICATION FROM THE PUBLI B1. This is the time and place for the general public to address the City Council Library Subcommittee on any item listed on the agenda. State law prohibits the City Council Library Subcommittee from addressing any issue not previously included on the Agenda. Comments are to be limited to five minutes per individual or less, as deemed necessary by the City Council Library Subcommittee, depending upon the number of individuals desiring to speak. S OF DI Cl. APPROVE AND FILE MINUTES OF: February 12, 2020 C2. INTERVIEW OF CANDIDATES TO THE LIBRARY BOARD OF TRUSTEES. City Council Library Subcommittee I Special Meeting Agenda 3:00 PM — June 18, 2020 1 Page 1 of 2 CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on June 15, 2020, per Government Code 54954.2 at City of Rancho Cucamonga, City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730-3801, and on the City's website. t _.- - . C-,-' n'da A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga ® If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 774-2023 Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. City Council Library Subcommittee I Special Meeting Agenda 3:00 PM - June 18, 2020 1 Page 2 of 2 DATE: June 18, 2020 TO: Mayor Pro Tem Kennedy Council Member Scott LIBRARY SUBCOMMITTEE STAFF REPORT FROM: Julie A. Sowles, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION: Approval of Minutes for the meeting held on February 12, 2020. BACKGROUND: Attached please find the Minutes for the Library Subcommittee for February 12, 2020. ANALYSIS: None. FISCAL IMPACT: None. COUNCIL GOAL(S) ADDRESSED: None. ATTACHMENTS: Attachment 1 — February 12, 2020 Minutes Page 1 of 1 February 12, 2020 CITY OF RANCHO CUCAMONGA LIBRARY SUBCOMMITTEE SPECIAL MEETING MINUTES The City of Rancho Cucamonga Library Subcommittee held a special meeting on Wednesday, February 12, 2020, in the Tapia Conference Room located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 3:30 p.m. Present were Council Members Mayor Pro Tem Lynne Kennedy and Kristine Scott. None. C1. Approve and file minutes of: May 13, 2019. (Joint Special Meeting) MOTION: Moved by Mayor Pro Tem, seconded by Council Member Scott, to approve the Minutes of May 13, 2019. C2. Discussion of MacMillan eBooks Embargo. (Verbal Report) Library Director Sowles presented information on the MacMillan eBooks embargo and its impacts on the Library's ability to provide resources to the community. Mayor Pro Tem Kennedy adjourned the meeting at 4:07 p.m. Respectfully submitted, Julie A. Sowles Library Director February 12, 2020 1 Library Subcommittee Special Meeting Minutes City of Rancho Cucamonga I Page 1 of 1 DATE: June 18, 2020 TO: Mayor Pro Tem Kennedy Council Member Scott LIBRARY SUBCOMMITTEE STAFF REPORT FROM: Julie A. Sowles, Library Director SUBJECT: INTERVIEW OF CANDIDATES TO THE LIBRARY BOARD OF TRUSTEES RECOMMENDATION: Interview candidates and recommend selected applicant be appointed by the Mayor and City Council. BACKGROUND: On February 16, 1994 the Council adopted Ordinance 520 establishing the Rancho Cucamonga Public Library. The ordinance also provides that the public library shall be managed by an administrative Board of Library Trustees pursuant to Education Section 18900 et seq. The Rancho Cucamonga Library Board of Trustees is composed of five members tasked with the oversight of the Archibald Library and the Paul A. Biane Library. Furthermore, the ordinance states that the Board must consist of five members (holding office for three years), meet once a month and prepare a written record of its proceedings. There are no limits on the number of terms that may be served. Two vacancies will be created on the Board on June 30, 2020 when the terms of current Trustees Christine DeVries and Janet Temkin conclude. The successful Board applicants will be appointed to three-year terms ending June 30, 2023. The City began recruiting for this Board vacancy on June 8, 2020 and the application deadline was 5:00 pm, June 15, 2020. The received applications are attached. The City ordinance states that applicants will be interviewed and appointed by the Mayor and City Council. Once the Library Subcommittee has completed its interviews, the determination and subsequent recommendation to City Council can be made. ANALYSIS: None. FISCAL IMPACT: None. Page 1 of 2 COUNCIL GOAL(S) ADDRESSED: Providing superior library services to the citizens of Rancho Cucamonga enhances the overall quality of life in Rancho Cucamonga. It also directly enhances the City's position as the premier community in our region and fully supports other city-wide initiatives such as Healthy RC. ATTACHMENTS: Attachment 1 — Library Board of Trustees List of Applicants and Applications Page 2of2 List of Applicants: Library Board of Trustees (Applications received by end of recruitment period: 6/15/2020 5:OOP.M.) 1. Christine DeVries 2. Janet L. Tempkin 3. Pamela Cotton -Roberts Applications available in the City Clerk's Office. Attachment 1 Library Board of Trustees Interview Schedule 0 3:00 pm to 3:15 pm Council Briefing/ Interview Questions Overview 06- interview Schedui'e"" 3:30 pm to 3:50 pm 3:55 pm to 4:15 pm 4:20 pm to 4:40 pm 1 4:45 pm to 5:00 pm CHRISTINE DEVRIES (VIA ZOOM) PAMELA COTTON-ROBERTS JANET TEMPKIN Final Review and Discussion