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Home My WebLink About2020/06/03 - MinutesJune 3, 2020 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City of Rancho Cucamonga City Council held a closed session on Wednesday June 3, 2020, in the Tri- Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tern Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services and Matt Burris, Deputy City Manager/Economic and Community Development. No public communications were made. No discussion or actions were taken. City Manager Gillison requested the Council add an item to the Closed Session agenda. Mr. Gillison noted the issue came to his attention after the agenda was posted and that an emergency public safety situation exists. The item is titled: Public Employee Performance Evaluation Per Government Code Section 54957 (Title: City Manager). A 4/5 vote of Council present would be required to add the item to the agenda. MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Scott, to add D6 to the agenda as the need to take action exists due to an emergency public safety situation and the item came to the attention of the City after the agenda was posted. Motion carried unanimously, 5-0. June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 7 D.1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP. — CITY D.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY D.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229- 012-97-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JACKSON SMITH, NEWCASTLE PARTNERS.; REGARDING PRICE AND TERMS. -CITY D.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8783 ETIWANDA AVENUE/12949 WHITTRAM AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229-162-14; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND KULAR TRUCK LINE, INC., OWNER; REGARDING PRICE AND TERMS — CITY D.S. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8810 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229- 131-07; NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND WILLIAM A. JONES AND JOAN F. JONES, TRUSTEES OF THE JONES FAMILY TRUST OF 2010, AS TO AN UNDIVIDED 2/3 INTEREST AND BONNIE CATHRYN STRACK & WILLIAM R. RUSHING, AS SUCCESSOR TRUSTEE OF THE STRACK FAMILY TRUST, DATED MARCH 13, 2014, AS TO AN UNDIVIDED 1/3 INTEREST, OWNERS; REGARDING PRICE AND TERMS - CITY D6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION 54957 (TITLE: CITY MANAGER) The closed session recessed at 6:50 p.m June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 7 The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on June 3, 2020 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, and Mayor Pro Tern Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney and Linda Troyan, Director of City Clerk Services. Council Member Scott led the Pledge of Allegiance. Responding to the spread of the Coronavirus (COVID-19), and social distancing requirements, City Manager Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents by limiting contact that could spread the COVID-19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings and in place of in person attendance, members of the public are encouraged to watch from the safety of their homes live from the City's website or on RCTV-3. He stated members of the public wishing to speak during public communication, or on a public hearing item will need to dial in to (909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus. Al. Presentation of City and Chamber of Commerce ShopRC Initiative. Flavio Nunez, Management Analyst ll, displayed a video for the Mayor and City Council entitled "Shop RC". The video highlighted the partnership between the City and the Rancho Cucamonga Chamber of Commerce. Flora Dugbartey, Executive Director of the Rancho Cucamonga Chamber of Commerce and Robert Hufnagel, Board Member of the Rancho Cucamonga Chamber of Commerce expressed their appreciation in the "ShopRC" initiative partnership to work together to promote the business community and boost the local economy by encouraging residents to shop local. Mayor Michael announced, due to COVID-19 and social distancing requirements, the Public Communications portion of the meeting will be conducted telephonically. Via phone call, Kevin Kenley thanked the City and the Rancho Cucamonga Police Department for their outstanding work in keeping the community safe during recent events. June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 3 of 7 Via phone call, RSS thanked the City for keeping the Community safe and the efforts in protecting the Victoria Gardens area during recent events. City Manager Gillison, noted that City Consent Calendar item G8 has a typographical change that is non -substantive with no need for a new staff report. He noted that staff recommends item G8 be approved with the update to reflect the change that relates to SBCTA's overall total project cost reducing from $6,982,439 to $6,131,664. C.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020. C.2. Consideration to Approve Bi-Weekly Payroll in the Amount of $580,977.73 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $307,072.14 Dated May 11, 2020 Through May 25, 2020 and Electronic Debit Register for the Month of April in the Amount of $3,082,819.56. C.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $422.06 Dated May 11, 2020 Through May 25, 2020. C.4. Consideration to Approve the Renewal of Contract CO 17-143 with Mariposa Landscapes, Inc. for Landscape Maintenance at Jersey Station (174)/Training Center/Fire Shop and Banyan Station (175) During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. MOTION: Moved by Board Member Spagnolo, seconded by Board Member Hutchison, to approve Consent Calendar Items C1. through C4. Motion carried unanimously, 5-0, with Board Member Scott abstaining on item C3, due to her employment with Southern California Gas Company. Items D1, E1, and F1 were taken concurrently. D.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020. E.A . Consideration of Meeting Minutes: Regular Meetings of May 20, 2020. F.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020. MOTION: Moved by Agency Member Scott, seconded by Agency Member Spagnolo, to approve Consent Calendar Items D1, E1, and F1 of the Housing Successor, Successor Agency and Public Financing Authority. Motion carried unanimously, 5-0. June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 7 G.1. Consideration of Meeting Minutes: Regular Meetings of May 20, 2020. G.2. Consideration to Approve Bi-Weekly Payroll in the Amount of $1,013,005.21 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $2,103,162.91. Dated, May 11, 2020 Through May 25, 2020 and Electronic Debit Register for the Month of April in the Amount of $1,789,242.74. G.3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of $17.57 Dated May 11, 2020 Through May 25,2020. GA. Consideration to Order Annexation to Landscape Maintenance District No. 7 and Street Light Maintenance Districts Nos. 1 and 7 Related to a Development of an Attached 1,851 Square Foot Addition to an Existing 1,120 Square Foot Single Family House in the Estate (ER) Residential District at the North West Corner of Banyan Street and East Avenue, Located at 13284 Banyan Street Related to Case No. DRC2018-00974, Submitted by Allen Bennett. RESOLUTION NO. 2020-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR CASE NO. DRC2018-00974 RESOLUTION NO. 2020-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR CASE NO. DRC2018-00974 RESOLUTION NO. 2020-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) FOR CASE NO. DRC2018-00974 G.S. Consideration of a Three Year Contract with Advance Chemical Transport, Inc., in the Total Amount of $54,000 for the Home -Generated Sharps Removal and Disposal Services. G.6. Consideration of a Contract with Hardy and Harper, Inc., in an Amount of $602,959, Plus a 10% Contingency, and Authorization of a Budget Transfer in an Amount of $114,030 for the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project. G.7. Consideration of a Contract with Gentry Brother's, Inc., in an Amount of $856,368, Plus a 5% Contingency, and Authorization of an Appropriation in an Amount of $186,530 for the Fiscal Year 2019/20 Major Arterial Pavement Rehabilitation at Highland Avenue and Hermosa Avenue Project. G.B. Consideration of a Cooperative Agreement (SBCTA Contract No. 20-1002316) with the San Bernardino County Transportation Authority (SBCTA) related to the design and construction of the 6th Street Cycle Track Project. (as amended) G.9. Consideration to Approve the Renewal of Contract CO 16-148 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1 Parks During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 7 G.10. Consideration to Approve the Renewal of Contract CO 16-262 with BrightView Landscape Services for Landscape, Irrigation, and Parks Maintenance for PD-85 Parks During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. G.11. Consideration to Approve the Renewal of Contract CO 2012-009 with BrightView Landscape Services for Maintenance of Parkway, Paseo, and Median Landscapes within Landscape Maintenance Districts 1 and 5 During FY 2020/2021. G.12. Consideration to Approve the Renewal of Contract CO 17-140 with Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance on Haven Avenue and Foothill Boulevard Medians During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. G.13. Consideration to Approve the Renewal of Contract CO 17-142 with Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance on General Fund, LMD 3A, and LMD 3B Parkways and Medians During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. G.14. Consideration to Approve the Renewal of Contract CO 17-143 with Mariposa Landscapes, Inc. for Park Mowing and Facility Landscape Maintenance During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. G.15. Consideration to Approve the Renewal of Contract CO 18-030 with Mariposa Landscapes, Inc. for Landscape and Irrigation Maintenance of LMDs 6, 7, 8, 9, and 10 Parkways, Paseos, and Medians During FY 2020/2021 and Authorize the City Manager to Renew the Contract Annually. G.16. Consideration to Award Contract to AB Fence Company, Inc. for the LMD 4R Fence Replacement Project. G.17. Consideration to Adopt Resolutions Pertaining to the November 3, 2020 General Municipal Election. RESOLUTION NO. 2020-042 A RESOLUTION OF THE CITY COUNCIL OF THE C I T Y OF RANCHO CUCAMONGA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES RESOLUTION NO. 2020-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS FOR THE NOVEMBER 3, 2020 ELECTION G.18. Consideration to Approve the Use of Baker & Taylor to Provide Materials Acquisition Services to the Rancho Cucamonga Public Library. G.19. Consideration to Approve the Use of Bibliotheca, LLC. to Provide E-book and E-audiobook Lending Services to the Rancho Cucamonga Public Library Using the cloudLibraryTM Platform. MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Hutchison, to approve Consent Calendar Items G1 through G19 with modification to item G8 and Council Member Scott abstaining on item G3, due to her employment with Southern California Gas Company. Motion carried unanimously, 5-0. June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 7 No items. No items. No items. No items. L.1. COUNCIL ANNOUNCEMENTS None. L.2. INTER -AGENCY UPDATES None. No items. Mayor Michael adjourned the meeting at 7:15 p.m. Respectfully Troyan, MMC k Services Director Approved: June 17, 2020 — Regular Meeting June 3, 20201 Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 7