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2020/09/02 -Agenda Packet
CITY OF RANCHO CUCAMONGA L.Mayor ennis Michael REGULAR MEETING AGENDA Mayor Pro Tern September 2, 2020 Lynne B. Kennedy Members of the City 10500 Civic Center Drive Council: Ryan A. Hutchison Rancho Cucamonga, CA 91730 Kristine D. Scott 00l Sam Spagnolo FIRE PROTECTION DISTRICT BOARD — CITY COUNCIL HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY— PUBLIC FINANCE AUTHORITY CLOSED SESSION TRI—COMMUNITIES ROOM 4:30 P.M. REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at www.cityofrc.us or by contacting the City Clerk's Office at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). In response to the Governor's Executive Orders, the San Bernardino County Department of Public Health requirements, and to ensure the health and safety of our residents by limiting contact that could spread the COVID-19 virus,there will be no members of the public in attendance at the City Council/Fire District Meetings. Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In place of in-,person attendance, members of the public are encouraged to watch from the safety of their homes in one of the following ways: Live Streaming on the City's website at https://www.cityofrc.us/your-government/city-council-agendas or Local Cable: RCTV3 Programming Members of the public wishing to speak during public communication may call at the start of the meeting by dialing (909)774-2751, if speaking on a Public Hearing item, please dial in when the Public Hearing is being heard at (909)774-2751 to be added to the queue for public comment. Calls will be answered in the order received. The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act("ADA"), please contact the City Clerk's Office at(909) 774-2023, 24 hours prior to the meeting so that the City can make reasonable arrangements. CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 1 CLOSED SESSION - 4:30 P.M. TRI-COMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tern Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA) - CITY D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASE LINE ROAD IDENTIFIED AS PARCEL NUMBERS 1090-331-03-0000, 1090-331-04-0000, 1089-581-04-0000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JOSEPH FILIPPI, JOSEPH FILIPPI WINERY AND VINEYARDS.; REGARDING PRICE AND TERMS. -CITY D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9789 MAIN STREET IDENTIFIED AS PARCEL NUMBERS 0209062020000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND CAROL NORRIS, NORTHTOWN HOUSING DEVELOPMENT CORPORATION.; REGARDING PRICE AND TERMS. - CITY D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND MICHAEL DIEDEN REPRESENTING EMPIRE YARDS AT RANCHO, LLC; REGARDING PRICE AND TERMS. — CITY CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 2 D5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION: SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF CALIFORNIA GOVERNMENT CODE SECTION 54956.9: (1 CASE) D6. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: 1 CASE THE CITY HAS RECEIVED A LETTER THREATENING LITIGATION IN CONNECTION WITH THE CANCELLATION OF A TOWING SERVICES AGREEMENT. THE LETTER IS AVAILABLE FOR INSPECTION IN THE CITY CLERK'S OFFICE. - CITY D7. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554- CITY D8. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS PROPERTY: 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA AGENCY NEGOTIATORS: JENNIFER HUNT-GRACIA AND JOHN GILLISON NEGOTIATING PARTIES: CITY OF RANCHO CUCAMONGA AND GOALS SOCCER CENTERS, INC. UNDER NEGOTIATION: TERMS OF LEASE. - CITY E. RECESS — Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 3 REGULAR MEETING - 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tern Kennedy Council Members Hutchison, Scott, and Spagnolo A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1. Recognition of the All-America City Delegation. --- B2. Recognition of Rancho Cucamonga Community Heroes: ___ • Janet Temkin, Superintendent, Cucamonga School District - Retired 2020 Woman of Distinction Award Honoree for the 40th Assembly District, James C. Ramos • Beverly Maloof, Sam and Alf reda Maloof Foundation for Arts and Crafts Director 2020 Woman of Distinction Award Honoree for the 41 st Assembly District, Chris R. Holden • Paul Williams, Inland Empire Resource Conservation District Board Member - Retired Thirty years of Community Service and Retirement from IERCD • Linda Bryan, Community & Arts Foundation Board Member Outstanding Community Service on the Public Art Committee, Previous Volunteer with the Animal Care & Adoption Center, Military Family Support Group and Foothill Family Shelter. • Teresa Akahoshi, Rancho Cucamonga Public Library Foundation Board Member — Retired 17 years of dedicated service as an advocate and supporter of Library programs • Tina Gilfry, Rancho Cucamonga Public Library Foundation Board Member— Retired 12 years of dedicated service as an advocate for the Library and City B3. City of Rancho Cucamonga's 2020 Census Outreach Efforts and Self-Response Rates (SRR) Updates. B4. Announcement of ReadyRC's National Preparedness Month Community Campaign.C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency,Successor Agency,and Public Finance Authority.This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 4 Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR - FIRE PROTECTION DISTRICT D1. Consideration to Approve Bi-Weekly Payroll in the Amount of $787,976.65 and Weekly 9 Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $411,439.50 Dated August 11, 2020 Through August 23, 2020. D2. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California 17 Gas Company in the Amount of $290.91 Dated August 11, 2020 Through August 23, 2020. D3. Consideration to Approve a Revision to the Field Training Officer Hourly Pay Rate and Adopt 19 a Resolution Amending the Fire Union Salary Schedules From July 4, 2015 Through July 11, 2020, Including an Hourly Pay Rate Clarification to the Field Training Officer Classification. (RESOLUTION NO. FD2020-008) D4. Consideration of a Three-Year Enterprise Licensing Agreement with ESRI for GIS Services 34 in the Amount of Twenty-Seven Thousand Nine Hundred and Sixty Dollars from Fire District General Fund Account No. 3281501-5300. D5. Consideration to Authorize the Appropriation in the Amount of$78,000 From the Fire Capital 36 Fund, Account No. 3288501-5650 to Complete the Technology Infrastructure for the Public Safety Facility. E. CONSENT CALENDAR - CITY COUNCIL CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 5 E1. Consideration to Approve Bi-Weekly Payroll in the Amount of$972,616.40 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of 38 $6,263,309.15 Dated August 11, 2020 Through August 23, 2020. E2. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California 46 Gas Company in the Amount of $79.39 Dated August 11, 2020 Through August 23, 2020. E3. Consideration to Accept Grant Revenue from the Edward Byrne Memorial Justice Assistance 48 Grant and Authorize Appropriation of these Funds to Purchase Equipment for the Rancho Cucamonga Police Department. E4. Consideration to Accept Public Improvements at the Lions Community Center East, File a 139 Notice of Completion, and Authorize Release of Bonds and Retention for the Lions Community Center East - Roof Maintenance & Repair Project. E5. Consideration to Approve a Single Source Procurement of Asphalt Materials on an As- 142 Needed Basis from Holliday Rock of Upland, California. E6. Consideration to Accept as Complete, File the Notice of Completion, and Authorize the 150 Release of Retention and Bonds, for the Fiscal Year 2019/20 Bus Stop 1-5 at Various Locations Project. (RESOLUTION NO. 2020-098) E7. Consideration of a Purchase Order to Aufbau Corporation in the Amount of $248,165 and 154 Budget Appropriation of an Additional $48,170 for the Heritage Park Bridge Replacement Project. E8. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of 157 Retention and Bonds for the Fiscal Year 2019/20 ADA Access Ramp Improvements at Various Locations Project. E9. Consideration of a Three-Year Enterprise Licensing Agreement with ESRI for GIS Services in 161 the Amount of Four Hundred and Fifty Thousand Dollars ($450,000) from Multiple Accounts. E10. Consideration to Authorize the Appropriations in the Amount of $85,662 From Multiple 163 Accounts to Complete the Technology Infrastructure for the Public Safety Facility. F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Council Member. CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 6 F1. Consideration of Second Reading of Ordinance No. 972 Amending Section 17.36.020 to 165 Eliminate Text, Figures, and Tables Related to Defining the Location and Mix of Uses Within Each Mixed-Use Areas and Figure 17.38.060-15 to Reflect the Proposed Change in the Zoning Designation Along With Ordinance No. 973 Amending the Zoning Designation of 11.44 Acres of Land from Community Commercial (CC) District to Mixed Use (MU) District to reflect the Mixed Use General Plan land use designation. (ORDINANCE NO. 972 and ORDINANCE NO. 973) G. ADMINISTRATIVE HEARING ITEM(S) H. ADVERTISED PUBLIC HEARING ITEM(S)—CITY/FIRE DISTRICT I. CITY MANAGER'S STAFF REPORT(S) J. COUNCIL BUSINESS J1. Consideration of Santa Parade Activities for 2020. 181 J2, COUNCIL ANNOUNCEMENTS --- (Comments to be limited to three minutes per Council Member.) J3. INTERAGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) K. CITY ATTORNEY ITEMS: L. IDENTIFICATION OF ITEMS FOR NEXT MEETING M. ADJOURNMENT Adjournment in Memory of Helicopter Pilot Michael John Fournier. CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy- Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 7 If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909)477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. CITY COUNCIL VISION STATEMENT "Our Vision is to build on our success as a world class community, to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive." Page 8 _ .. -_ _ - "'`sue-•fir- "`' - T -G'.''�-�-:-=�� -'*�„'�' ::��,^=�__+'t..xs-��-_ '��:�`1a� ---..-_ ----ter.-:�:� - -' _ . 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March 17th June 29th August 19th Rancho Cucamonga All -America City Core Rancho Cucamonga was notified of Team had the initial was named an becoming a finalist. presentation All -America Cityl brainstorm . r r r k s ■ f i i • F 4 i 4 r f k i s i 1 ■ � r� 1 �: 1 1 '• RF - ��- ter.. r,�}� ■ ; ate'-- _ RCIN '...] Now 91 AN I r, r, All-America City RAN C H 0 NAi ICNAl_C1V1L;111VC,lJf: CUCAMONGA 1 - th low A4fti i N 1 wow It , ram' rfrr r fr R ■ � ; � i � � i 7 i � � 7 1 low 1. 46. 4 All M Lizbeth Alanis , Uriel Alanis and Manuela Amaya , some of our community champions , were pre -recorded and interviewed in Spanish to include subtitled segments ! All•Ameriea City RANCHO CUCAMONGA 2 0 V, 2 0 v KTLA Reporter , Megan Telles is f r from Rancho 4 <A1..AM NEW . � V onga ! • Sol ■ uW Pik 01 Ila KCTLA R # + MORNING r r NEWS NJ r,rr r� r TRMFIC ween Nipton Rd and Rancho Arne A iKelso Cima Rd bath ways Kelso CIma Rd: r( 87' 9.13A ,tea, Iw *i � ir lip" 1719�' -VW' Ak _ t dip qL i. ti • t AiL #� •» ' ,. EVA- jib Arno MI.,M� 1 * 4'► ; , f IL , • 4-0�� db + WIF ■ .� A f ■ rr{fir ♦ �t r r Ques tions ? , RANCHO * * * * City of Rancho Cucamonga 's 2020 Census Outreach Efforts and Self- Response Rates ( SRR ) Updates Clarence de Guzman Community Programs Coordinator Clry Manager's Office I healthy RC CENSUS 101: WHAT YOU NEED TO KNOW Census data are being used all d..t ssesuse census data to aeries where The 2020 Census is closer thafl you think! to build factories, Here's a quick refresher of what ii is and why WE essential that e—yone is counted. around you. 01hCe3,and st0'es' F O which create iobs. Everyone counts. The cenws _ use the use the census for -untS every _ f ublic safety and pa—living in - Its about fair e pmergency the United representation. Pfepolednas5. eLes Paste.Only once,and}n the ngM place. Every 10ulyears,the ts of the Residents use the census to Census am t0 lueed en Support—unity mi[iatiVGG mwlving �{T Reel estate reapportion the Ho—a of legislation,quality-of-life, {{JJ developers use the Representatives, and consumer advocacy I us to build tlaterm:ng how -w � a ro5d m y seats each neighborhoods s It's in the taIt.Qet= Your privacy Constitution. is protected. The 11.Constitution mandates It's against the law for the 2020 will be that everyone in the country be Census Bureau to publicly Quoted every l0 years.The first release your responses in any easier than ever. census was in 1790- way that could identify you ar your t—1 ehPld- By law,your responses cannot In 2020.you will be It's about be used against you and can abase to respond to the $675 billion. It's about °nlybeusetltopPd°ta `e.PSP�ine statistics. redistricting. After each decades census.state offid.lsredrawthebppndahesofthe You can help. J tong rassonal and state lagalativa districts in their states to amount for P.PulaNpfl shifts. You are the expert—we need Ttw dlstri bUi!On Of ma,you ideas On the I]est yWcdprt0 /'�� comma re ever one in Illlll III'`Iflllll more than 5675 billion e•g I l rnty gets counted. in federal lands, `iV /�.-✓/ grants,ar,asPppp*tto Taking part is 0.. SIAte"counti.s,End communitiesare ❑ your civic duty. bases on census data, n' "r� That money is spent Completing the census on schools hospitals, is mandatary:it's a way I` 'l(II �Pf Iy+/f I public works, to participate in our and other vital United States' IND OUT HOW TO HELP AT tlanocracy aid Say ' ' programs, "l COONT!" 2020 Census - City of Rancho Cucamonga City of Rancho Cucamonga — San Bernardino County Contract CALIFORNIA • February 1, 2020 - September ALL 30, 2020 • Original Contract Amount: $18,530.74 • To implement outreach, encourage full participation, Inland Empire and avoid an undercount 7Census • Partnership with U.S. Census � �0��+ Bureau IECounts.org 2020 Census - City of Rancho Cucamonga Healthy RC Steering Committee 4 Complete Count Committee • Advisory group that will \• help outline outreach strategies for Hard-to- 1 Count (HTC) areas • Serve as community Census Ambassadors and Champions Outreach Activities • Rancho Cucamonga Chamber of Commerce • Rancho Cucamonga Public Library • Cross-collaboration approach (e.g. Senior Center, CSD programs and services, etc.) • Residential complexes and housing organizations • School lunch programs • Grocery stores • City's social media platforms • Faith-based groups • Local food pantries • RC Virtual Questionnaire Assistance Center } 1 , .� Pell Grants L rr'l School lunches '�� } • Rural education Adult education I�ili �,�',-'E.. -�I�' E � ;:. _ - L= tZ}> • Grants for preschool ti special education 02 A —/ f x 3 via RANCHO '- AmONGq I I I 6 a ias. Los resultodos Del L;enso a ec an IG C { f planificacion y el financiamiento para la educacion, • incluyendo programas como: C., #202OCensus • Head Start • Becas Pell #MakeRanchoCucamongaCount • Almuerzos escolares ?020 • Educacion rural • Educacion para adultos on still Cem" $eqie ghmm • Becas para educacion The City of Rancho Cucamor away$50 gift cards*to 10 lucl, especial preescolar en if you misplaced followers who promote the in 20 -� m el -^ - 2020 Censust g do not hove a Census '' "' w ^ TO ENTER: in field. y �dfi 1.Follow®CityofRanchoCucamong 2.Post a selfie before May 31st J is scheduled to run k ' 202o census wh #MekeRanchoCuc Comment have entered Ithe oppo #Censo2020 � #HozRonchoCucomongaContor #MakeRanc Self-Response by City This map features self-response rates from households that responded to the 2020 Census online, by mail,or by phone. Rates can be viewed in rankings here. us Among the top California Rancho Cucamonga 3 SRRs in San Self-Response Self-Response Self-Response 64.9% 67 .2% 74. 3% Bernardino Select Mode County (63.7%) Total Select State California Select City Rancho Cucam.. Geographles Return to State County City Census Tract Congressional District Town and Township Tribal Area Self-Response Rate(%] ■ 0-15 0 16-30 31-40 41-50 51-56 57-62 ■63-68 ■69-74 ■75-85 ■86-100 Rancho Cucamonga,California Self-Response Rate ZL Operational Updates Total 74.3% 0 Internet 66.4% Historical Data Email us at respcnseratemapC&census.gov Shape Responses received as of f3 M2020. your future �MSUS Click here for technical details START HERE} 2020 CITY OF ♦ • CUCAMONGA Rancho Cucamonga Self-Response Rate (SRR)through 8/27/2020 0- 15 0 15-30 30-40 0 40-50 0 50-56 0 56-62 0 62 -68 _ ancho 68 -74 cucamonga _ 74 -85 85 - 100 CA i CENSUS4 02 E-sri,HE ap contribu=iZE,Garm ,©Ope Street to 0 .n d e IS u er community CITY OF ♦ • CUCAMONGA my202Ocensus . gov QUESTIONS ? MERGENCIES jqjkPPENsV 6 10 . . ARE I(OL) - . . . R E AID)rv> . . . September is FARE • National Preparedness Month ,,,; Disasters Don't Wait. U i _ o o Make Your Plan Today 0— 7no FEMA Ready National Preparedness Month 2020 6-- NATIONAL Week 1 : Sept 1 -5 PREPAREDNESS Make A Plan Week 2: Sept 6-12 MONTH Build a Kit Disasters Don'tWait. Week 3: Sept 13-19 MAKE YOUR PLAN TODAY. Prepare for Disasters Week 4: Sept 20-26 Teach Youth About Preparedness What is the ReadyRC Nationa Preparedness Month Campaign ? What are we doing? • 9 Preparedness Videos • Social Media Posts and Online Interactive Activities (i.e. Polls) • Updating the website with Emergency Da ynu have an Preparedness Resources emergency kip? • E-reporter Article - �f�wxaarS: Water Flashlight How can the public get involved? Food Meaieations • Share the videos and posts YES NO • Practice the emergency preparedness tips t OUGA • Talk to your friends, family, & coworkers RRE • When safe to do so, take a class or training • Join one of our RCFD Volunteer Teams •F 4L 1 _ Dovml*ad ouir I � ReadyR C Gu i d e . 4 r � •rJ HONOq � v REAY RC Emergency Management Division - Joseph Ramos & Beth Zuppardi Email: ReadyRC@citvofrc.us Phone: 909-774-3020 RANCHO CUCAMONGA FIRE DISTRICT DATE: September 2, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez SUBJECT: Consideration to Approve Bi-Weekly Payroll in the Amount of$787,976.65 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$411,439.50 Dated August 11, 2020 Through August 23, 2020. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment - 1. Page 9 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011117 08/12/2020 ACTIVE NETWORK LLC 10,000.00 0.00 10,000.00 AP 00011118 08/12/2020 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 41,517.03 0.00 41,517.03 AP 00011119 08/12/2020 CALPINE ENERGY SERVICES LP 102,000.00 0.00 102,000.00 AP 00011120 08/12/2020 GEOGRAPHICS 210.00 0.00 210.00 AP 00011121 08/12/2020 RCCEA 1,822.75 0.00 1,822.75 AP 00011122 08/12/2020 RCPFA 12,449.29 0.00 12,449.29 AP 00011123 08/12/2020 SAN BERNARDINO COUNTY 3,380.00 0.00 3,380.00 AP 00011124 08/12/2020 U S DEPARTMENT OF ENERGY 9,555.23 0.00 9,555.23 AP 00011125 08/13/2020 AIRGAS USA LLC 162.54 0.00 162.54 AP 00011126 08/13/2020 BRODART BOOKS CO 6,377.55 0.00 6,377.55 AP 00011127 08/13/2020 B&K ELECTRIC WHOLESALE 0.00 102.86 102.86 AP 00011128 08/13/2020 BIBLIOTHECA LLC 5,000.00 0.00 5,000.00 AP 00011129 08/13/2020 CITRUS MOTORS ONTARIO INC 0.00 539.05 539.05 AP 00011130 08/13/2020 DIAMOND ENVIRONMENTAL SERVICES 355.65 0.00 355.65 AP 00011131 08/13/2020 EMCOR SERVICES 6,359.00 0.00 6,359.00 AP 00011132 08/13/2020 HOLLIDAY ROCK CO INC 1,197.11 0.00 1,197.11 AP 00011133 08/13/2020 HOSE MAN INC 0.00 260.50 260.50 AP 00011134 08/13/2020 MINUTEMAN PRESS 183.18 0.00 183.18 AP 00011136 08/13/2020 OFFICE DEPOT 2,593.57 1,401.88 3,995.45 *** AP 00011137 08/13/2020 SAFELITE FULFILLMENT INC 244.79 0.00 244.79 AP 00011138 08/19/2020 MOFFATT&NICHOL 127,631.82 0.00 127,631.82 AP 00011139 08/19/2020 SARGENT TOWN PLANNING INC 4,990.00 0.00 4,990.00 AP 00011140 08/19/2020 ABSOLUTE SECURITY INTERNATIONAL INC 16,599.81 0.00 16,599.81 AP 00011141 08/19/2020 RE ASTORIA 2 LLC 134,674.06 0.00 134,674.06 AP 00011142 08/19/2020 RIVERSIDE,CITY OF 6,909.00 0.00 6,909.00 AP 00011143 08/19/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00 AP 00011144 08/19/2020 SHELL ENERGY NORTH AMERICA 376,660.90 0.00 376,660.90 AP 00011145 08/20/2020 BRODART BOOKS CO 71.42 0.00 71.42 AP 00011146 08/20/2020 GENERATOR SERVICES CO INC 3,439.46 3,101.61 6,541.07 *** AP 00011147 08/20/2020 OFFICE DEPOT 262.19 0.00 262.19 AP 00011148 08/20/2020 SIEMENS MOBILITY INC 2,582.54 0.00 2,582.54 AP 00011149 08/20/2020 CARQUEST AUTO PARTS 734.28 0.00 734.28 AP 00011150 08/20/2020 CITRUS MOTORS ONTARIO INC 779.62 0.00 779.62 AP 00011151 08/20/2020 DEMCOINC 120.35 0.00 120.35 AP 00011153 08/20/2020 EMCOR SERVICES 53,170.76 10,807.00 63,977.76 *** AP 00011154 08/20/2020 ESI ACQUISITION INC 0.00 24,000.00 24,000.00 AP 00011155 08/20/2020 LN CURTIS AND SONS 0.00 10,637.73 10,637.73 AP 00011156 08/20/2020 MCFADDEN DALE HARDWARE 148.78 0.00 148.78 AP 00011157 08/20/2020 MINUTEMAN PRESS 475.08 0.00 475.08 AP 00011158 08/20/2020 OFFICE DEPOT 1,698.43 262.67 1,961.10 *** AP 00011159 08/20/2020 PSA PRINT GROUP 0.00 38.79 38.79 AP 00411538 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411539 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411540 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411541 08/12/2020 AMERON POLE PRODUCTS LLC 38,723.76 0.00 38,723.76 AP 00411542 08/12/2020 BOUTROS,BEATRIZ 131.60 0.00 131.60 AP 00411543 08/12/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 9,375.49 0.00 9,375.49 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page fine: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411544 08/12/2020 C V W D 0.00 747.25 747.25 AP 00411545 08/12/2020 C V W D 0.00 27.60 27.60 AP 00411546 08/12/2020 CCS ORANGE COUNTY JANITORIAL INC 56,774.13 0.00 56,774.13 AP 00411547 08/12/2020 CHAVEZ,YESENIA 124.32 0.00 124.32 AP 00411548 08/12/2020 CHIU,HSIN CHIEH 114.60 0.00 114.60 AP 00411549 08/12/2020 CUCAMONGA VALLEY WATER DISTRICT 33,935.94 0.00 33,935.94 AP 00411550 08/12/2020 D&K CONCRETE COMPANY 502.12 0.00 502.12 AP 00411551 08/12/2020 EMPLOYMENT DEVELOPMENT DEPT 0.00 877.00 877.00 AP 00411552 08/12/2020 FIRST AID 2000 1,953.56 0.00 1,953.56 AP 00411553 08/12/2020 FUEL SERV 1,420.00 0.00 1,420.00 AP 00411554 08/12/2020 GENERAL NUTRITION CORPORATION 317.81 0.00 317.81 AP 00411555 08/12/2020 HOLT,RYAN 0.00 270.00 270.00 AP 00411556 08/12/2020 HOYT LUMBER CO,S M 0.00 13.55 13.55 AP 00411557 08/12/2020 LANDSCAPE WEST MANAGEMENT SERVICES INC 6,416.39 0.00 6,416.39 AP 00411558 08/12/2020 LIEBERT CASSIDY WHITMORE 6,221.50 0.00 6,221.50 AP 00411559 08/12/2020 LOWES COMPANIES INC 2,829.15 324.39 3,153.54 *** AP 00411560 08/12/2020 MARIPOSA LANDSCAPES INC 105,406.69 0.00 105,406.69 AP 00411561 08/12/2020 MARK CHRISTOPHER INC 131.26 0.00 131.26 AP 00411562 08/12/2020 NV51NC 3,863.88 0.00 3,863.88 AP 00411563 08/12/2020 ORKIN PEST CONTROL 318.02 312.00 630.02 *** AP 00411564 08/12/2020 PUNT CONSULTING GROUP 2,449.00 0.00 2,449.00 AP 00411565 08/12/2020 QUALITY CODE PUBLISHING 748.25 0.00 748.25 AP 00411566 08/12/2020 SHEAKLEY PENSION ADMINISTRATION 457.65 182.45 640.10 *** AP 00411567 08/12/2020 STERLING COFFEE SERVICE 361.16 0.00 361.16 AP 00411568 08/12/2020 URBAN ARENA 1,370.00 0.00 1,370.00 AP 00411569 08/12/2020 VALLEY POWER SYSTEMS INC 0.00 435.00 435.00 AP 00411570 08/12/2020 VENEKLASEN ASSOCIATES INC 0.00 6,000.00 6,000.00 AP 00411571 08/12/2020 VILLALOBOS,MIRANDA 190.71 0.00 190.71 AP 00411572 08/12/2020 XEROX CORPORATION 281.09 0.00 281.09 AP 00411573 08/12/2020 ADVANTAGE SEALING SYSTEMS INC 170.25 0.00 170.25 AP 00411574 08/12/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00411575 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411576 08/12/2020 ALLSTAR FIRE EQUIPMENT INC 0.00 98,584.79 98,584.79 AP 00411577 08/12/2020 ALTSHULER BERZON LLP 7,500.00 0.00 7,500.00 AP 00411578 08/12/2020 AUTO&RV SPECIALISTS INC 92.88 0.00 92.88 AP 00411579 08/12/2020 BLACKSMITH SHOP,THE 3,480.00 0.00 3,480.00 AP 00411580 08/12/2020 C T&T CONCRETE PAVING INC 70,172.46 0.00 70,172.46 AP 00411581 08/12/2020 C V W D 623.90 0.00 623.90 AP 00411587 08/12/2020 C V W D 114,223.81 549.62 114,773.43 *** AP 00411588 08/12/2020 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00411589 08/12/2020 CALIFORNIA MUNICIPAL UTILITIES ASSOC 2,292.35 0.00 2,292.35 AP 00411590 08/12/2020 CALIFORNIA,STATE OF 314.11 0.00 314.11 AP 00411591 08/12/2020 CALIFORNIA,STATE OF 342.73 0.00 342.73 AP 00411592 08/12/2020 CCS ORANGE COUNTY JANITORIAL INC 8,387.78 0.00 8,387.78 AP 00411593 08/12/2020 CENTRAL SCHOOL DISTRICT 10,000.00 0.00 10,000.00 AP 00411594 08/12/2020 CHAMPION AWARDS&SPECIALTIES 38.79 0.00 38.79 AP 00411595 08/12/2020 CHITLIK,DONALD 4,297.00 0.00 4,297.00 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page f1me: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411596 08/12/2020 CINTAS CORPORATION #150 1,646.01 374.61 2,020.62 *** AP 00411597 08/12/2020 CLF WAREHOUSE 0.00 24.98 24.98 AP 00411598 08/12/2020 CMTA 380.00 0.00 380.00 AP 00411599 08/12/2020 COMPLETE RE SERVICES INC 76.40 0.00 76.40 AP 00411600 08/12/2020 D&K CONCRETE COMPANY 5,273.84 0.00 5,273.84 AP 00411601 08/12/2020 DAISYECO INC 114.72 0.00 114.72 AP 00411602 08/12/2020 DELL MARKETING LP 40,713.89 0.00 40,713.89 AP 00411603 08/12/2020 DELTA DENTAL INSURANCE COMPANY 1,034.36 0.00 1,034.36 AP 00411604 08/12/2020 DELTA DENTAL INSURANCE COMPANY 40,894.58 0.00 40,894.58 AP 00411605 08/12/2020 DIRECTV 24.50 0.00 24.50 AP 00411606 08/12/2020 DIRECTV 69.99 0.00 69.99 AP 00411607 08/12/2020 DIRECTV 88.79 0.00 88.79 AP 00411608 08/12/2020 E GROUP,THE 450.00 0.00 450.00 AP 00411609 08/12/2020 EIGHTH AVENUE ENTERPRISE LLC 1,045.96 0.00 1,045.96 AP 00411610 08/12/2020 EXPRESS BRAKE SUPPLY INC 96.21 0.00 96.21 AP 00411611 08/12/2020 FACTORY MOTOR PARTS 0.00 2,610.46 2,610.46 AP 00411612 08/12/2020 FEDERAL EXPRESS CORP 17.25 0.00 17.25 AP 00411613 08/12/2020 FORTIN LAW GROUP 5,834.25 0.00 5,834.25 AP 00411614 08/12/2020 FRANKLIN TRUCK PARTS INC 0.00 1,993.66 1,993.66 AP 00411616 08/12/2020 FRONTIER COMM 2,446.89 655.03 3,101.92 *** AP 00411617 08/12/2020 G&M BUSINESS INTERIORS 0.00 2,291.84 2,291.84 AP 00411618 08/12/2020 GEINU VARGHESE 1,500.00 0.00 1,500.00 AP 00411619 08/12/2020 GILLISON,JOHN 130.00 0.00 130.00 AP 00411620 08/12/2020 GLOBALSTAR USA 155.23 0.00 155.23 AP 00411621 08/12/2020 GOLDEN STATE CONSTRUCTORS INC 159,283.17 0.00 159,283.17 AP 00411622 08/12/2020 GONSALVES&SON,JOE A 6,000.00 0.00 6,000.00 AP 00411623 08/12/2020 GRAINGER 0.00 9.53 9.53 AP 00411624 08/12/2020 GRAPHICS FACTORY PRINTING INC 323.25 0.00 323.25 AP 00411625 08/12/2020 HOME DEPOT CREDIT SERVICES 216.25 0.00 216.25 AP 00411626 08/12/2020 HOSE HEAVEN 139.86 0.00 139.86 AP 00411627 08/12/2020 HUNTINGTON HARDWARE CO INC 579.61 0.00 579.61 AP 00411628 08/12/2020 INLAND TOPSOIL MIXES 646.50 0.00 646.50 AP 00411629 08/12/2020 INYO NETWORKS 6,394.50 0.00 6,394.50 AP 00411630 08/12/2020 J J KELLER AND ASSOC INC 995.00 0.00 995.00 AP 00411631 08/12/2020 KENNEDY EQUIPMENT INC 1,028.43 0.00 1,028.43 AP 00411632 08/12/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19 AP 00411634 08/12/2020 LOWES COMPANIES INC 2,110.89 912.83 3,023.72 *** AP 00411635 08/12/2020 LU'S LIGHTHOUSE INC 217.48 0.00 217.48 AP 00411636 08/12/2020 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00411637 08/12/2020 MARK CHRISTOPHER INC 413.74 0.00 413.74 AP 00411638 08/12/2020 MARLINK SA INC 0.00 163.09 163.09 AP 00411639 08/12/2020 MATSUNAGA,AIKO 118.00 0.00 118.00 AP 00411640 08/12/2020 MIDWEST TAPE 1,049.50 0.00 1,049.50 AP 00411641 08/12/2020 MORA,NANCY 37.86 0.00 37.86 AP 00411642 08/12/2020 MUTUAL PROPANE 0.00 20.00 20.00 AP 00411643 08/12/2020 NAPA AUTO PARTS 0.00 363.79 363.79 AP 00411644 08/12/2020 OCTAVIO CHAVEZ AND LAW OFFICES OF 50,000.00 0.00 50,000.00 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page 12hne: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411645 08/12/2020 ONTARIO WINNELSON CO 0.00 317.86 317.86 AP 00411646 08/12/2020 ONTRAC 61.25 0.00 61.25 AP 00411647 08/12/2020 PATTON SALES CORP 328.19 0.00 328.19 AP 00411648 08/12/2020 PEP BOYS 175.68 0.00 175.68 AP 00411649 08/12/2020 PICKNEY,MICHELE 346.92 0.00 346.92 AP 00411650 08/12/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00411651 08/12/2020 PROGRESSIVE BUSINESS PUBLICATIONS SPECIALTIES 1,080.00 0.00 1,080.00 AP 00411652 08/12/2020 PUBLICINPUT.COM 29,500.00 0.00 29,500.00 AP 00411653 08/12/2020 QUADIENT INC 540.46 0.00 540.46 AP 00411654 08/12/2020 R AND R AUTOMOTIVE 971.63 0.00 971.63 AP 00411655 08/12/2020 RANCHO SMOG CENTER 159.80 0.00 159.80 AP 00411656 08/12/2020 RBM LOCK AND KEY SERVICE 42.83 0.00 42.83 AP 00411657 08/12/2020 RGB RICE GENERAL BUILDING 12,665.88 0.00 12,665.88 AP 00411658 08/12/2020 SAFE-ENTRY TECHNICAL INC 0.00 260.00 260.00 AP 00411659 08/12/2020 SAN BERNARDINO CO AUDITOR CONT 5,992.23 0.00 5,992.23 AP 00411660 08/12/2020 SBPEA 2,442.21 0.00 2,442.21 AP 00411661 08/12/2020 SC FUELS 19,647.98 0.00 19,647.98 AP 00411662 08/12/2020 SEGURA,DANIELLE 176.04 0.00 176.04 AP 00411663 08/12/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00411664 08/12/2020 SHERWIN WILLIAMS CO,THE 37.44 0.00 37.44 AP 00411665 08/12/2020 SHOOK,TYLER 0.00 70.00 70.00 AP 00411666 08/12/2020 SHRED PROS 176.00 0.00 176.00 AP 00411667 08/12/2020 SOFTWARE HOUSE INTERNATIONAL INC 112,065.20 0.00 112,065.20 AP 00411668 08/12/2020 SONSRAY MACHINERY LLC 762.68 0.00 762.68 AP 00411669 08/12/2020 SOUTH COAST AQMD 557.42 0.00 557.42 AP 00411674 08/12/2020 SOUTHERN CALIFORNIA EDISON 8,837.23 3,393.64 12,230.87 *** AP 00411675 08/12/2020 SOUTHERN CALIFORNIA EDISON 19,560.67 0.00 19,560.67 AP 00411676 08/12/2020 STANDARD INSURANCE COMPANY 11,722.39 0.00 11,722.39 AP 00411677 08/12/2020 STANDARD INSURANCE COMPANY 3,560.84 0.00 3,560.84 AP 00411678 08/12/2020 STERLING COFFEE SERVICE 1,045.05 0.00 1,045.05 AP 00411679 08/12/2020 SUCCESS EXPRESSED 1,000.00 0.00 1,000.00 AP 00411680 08/12/2020 SUPERION LLC 948.20 0.00 948.20 AP 00411681 08/12/2020 TINT CITY WINDOW TINTING 40.00 0.00 40.00 AP 00411682 08/12/2020 TRANSWEST TRUCK CENTER 0.00 323.24 323.24 AP 00411683 08/12/2020 TROYAN,LINDA A 85.12 0.00 85.12 AP 00411684 08/12/2020 UNITED WAY 50.00 0.00 50.00 AP 00411685 08/12/2020 UPS 41.27 0.00 41.27 AP 00411686 08/12/2020 VERIZON 38.97 0.00 38.97 AP 00411687 08/12/2020 VERIZON WIRELESS-LA 5,314.94 0.00 5,314.94 AP 00411688 08/12/2020 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00411689 08/12/2020 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00411690 08/12/2020 WAXIE SANITARY SUPPLY 2,678.33 0.00 2,678.33 AP 00411691 08/12/2020 WEST COAST LIGHTS&SIRENS 0.00 14,045.55 14,045.55 AP 00411692 08/12/2020 WESTLAND GROUP INC 22,560.00 0.00 22,560.00 AP 00411693 08/19/2020 ABLE BUILDING MAINTENANCE 561.20 0.00 561.20 AP 00411694 08/19/2020 AERO FRESH HEATING&AC 236.48 0.00 236.48 AP 00411695 08/19/2020 CONVERGEONE INC 21,639.29 0.00 21,639.29 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page fine: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411696 08/19/2020 EMPLOYMENT DEVELOPMENT DEPT 20,894.16 0.00 20,894.16 AP 00411697 08/19/2020 FLETCHER,SUSAN 95.04 0.00 95.04 AP 00411698 08/19/2020 HOLGERSEN,KRISTINA 253.00 0.00 253.00 AP 00411699 08/19/2020 HR GREEN PACIFIC INC 12,735.90 0.00 12,735.90 AP 00411700 08/19/2020 LINCUS INC 6,240.00 0.00 6,240.00 AP 00411701 08/19/2020 ONWARD ENGINEERING 15,400.00 0.00 15,400.00 AP 00411702 08/19/2020 PACIFIC BUILDERS&ROOFING INC 14,257.30 0.00 14,257.30 AP 00411703 08/19/2020 SILVER&WRIGHT LLP 0.00 7,177.30 7,177.30 AP 00411704 08/19/2020 WEST COAST ARBORISTS INC 2,403.00 0.00 2,403.00 AP 00411705 08/19/2020 360 DEEP CLEANING LLC 0.00 2,600.00 2,600.00 AP 00411706 08/19/2020 ABLE BUILDING MAINTENANCE 5,615.45 0.00 5,615.45 AP 00411707 08/19/2020 ADVANCED CHEMICAL TRANSPORT INC 1,502.50 0.00 1,502.50 AP 00411708 08/19/2020 ALCORN,RICHARD 99.00 0.00 99.00 AP 00411709 08/19/2020 ALPHAGRAPHICS 109.04 0.00 109.04 AP 00411710 08/19/2020 ALTUM GROUP,THE 4,890.00 0.00 4,890.00 AP 00411711 08/19/2020 AMTECH ELEVATOR SERVICES 3,672.00 0.00 3,672.00 AP 00411712 08/19/2020 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 1,945.00 0.00 1,945.00 AP 00411713 08/19/2020 ATLAS PLANNING SOLUTIONS 7,825.00 0.00 7,825.00 AP 00411714 08/19/2020 BILL&WAGS INC 0.00 379.69 379.69 AP 00411715 08/19/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 36,679.17 0.00 36,679.17 AP 00411719 08/19/2020 C V W D 109,089.24 638.17 109,727.41 *** AP 00411720 08/19/2020 CALIFA GROUP 400.00 0.00 400.00 AP 00411721 08/19/2020 CALIF DEPT OF TAX&FEE ADMINISTRATION 492.58 585.22 1,077.80 *** AP 00411722 08/19/2020 CALIX INC 4,893.90 0.00 4,893.90 AP 00411723 08/19/2020 CAMERON-DANIEL PC 1,433.50 0.00 1,433.50 AP 00411724 08/19/2020 CENTRAL SUPPLY INTERNATIONAL 0.00 471.50 471.50 AP 00411725 08/19/2020 CINTAS CORPORATION #150 0.00 360.42 360.42 AP 00411726 08/19/2020 CIVIC SOLUTIONS INC 15,195.00 0.00 15,195.00 AP 00411727 08/19/2020 CONFIRE JPA 0.00 183,799.25 183,799.25 AP 00411728 08/19/2020 CORODATA MEDIA STORAGE INC 62.49 0.00 62.49 AP 00411729 08/19/2020 CREATIVE BRAIN LEARNING 1,398.60 0.00 1,398.60 AP 00411730 08/19/2020 DAISYECO INC 410.96 0.00 410.96 AP 00411731 08/19/2020 DANIELS TIRE SERVICE 0.00 2,573.42 2,573.42 AP 00411732 08/19/2020 DOG WASTE DEPOT 740.67 0.00 740.67 AP 00411733 08/19/2020 EKAHAU INC 1,595.00 0.00 1,595.00 AP 00411734 08/19/2020 EXPERIAN 52.00 0.00 52.00 AP 00411735 08/19/2020 FRANCK,KATHLEEN 100.00 0.00 100.00 AP 00411736 08/19/2020 FRASURE,MICHAEL 2,300.00 0.00 2,300.00 AP 00411737 08/19/2020 GEORGE HILLS COMPANY 983.68 0.00 983.68 AP 00411738 08/19/2020 GONSALVES&SON,JOE A 3,000.00 0.00 3,000.00 AP 00411739 08/19/2020 GRAINGER 3,584.04 0.00 3,584.04 AP 00411740 08/19/2020 HERITAGE EDUCATION GROUP 884.00 0.00 884.00 AP 00411741 08/19/2020 HMC ARCHITECTS 2,887.72 16,379.12 19,266.84 *** AP 00411742 08/19/2020 HOYT LUMBER CO,S M 0.00 22.18 22.18 AP 00411743 08/19/2020 INTERSTATE BATTERIES 336.18 0.00 336.18 AP 00411744 08/19/2020 K-K WOODWORKING 64.59 0.00 64.59 AP 00411745 08/19/2020 LEISURE COACHWORKS 1,750.85 0.00 1,750.85 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page iiine: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411746 08/19/2020 LOCAL AGENCY FORMATION COMMISSION 2,600.00 0.00 2,600.00 AP 00411747 08/19/2020 MERCURY DISPOSAL SYSTEM INC 2,626.06 0.00 2,626.06 AP 00411748 08/19/2020 MONTGOMERY HARDWARE CO 1,002.40 0.00 1,002.40 AP 00411749 08/19/2020 NAPA AUTO PARTS 0.00 919.97 919.97 AP 00411750 08/19/2020 NBS 0.00 411.25 411.25 AP 00411751 08/19/2020 OCCUPATIONAL HEALTH CTRS OF CA 64.00 276.00 340.00 *** AP 00411752 08/19/2020 OCTAVIO CHAVEZ AND LAW OFFICES OF 50,000.00 0.00 50,000.00 AP 00411753 08/19/2020 ORAS,CHRISTINA 335.50 0.00 335.50 AP 00411754 08/19/2020 PACIFIC PRODUCTIONS 2,750.00 0.00 2,750.00 AP 00411755 08/19/2020 POSTAL PERFECT 75.00 0.00 75.00 AP 00411756 08/19/2020 PRISTINE UNIFORMS LLC 0.00 190.69 190.69 AP 00411757 08/19/2020 RANCHO MALL LLC 1,029.83 0.00 1,029.83 AP 00411758 08/19/2020 RDO EQUIPMENT COMPANY 1,231.50 0.00 1,231.50 AP 00411759 08/19/2020 RED WING BUSINESS ADVANTAGE ACCOUNT 3,876.54 0.00 3,876.54 AP 00411760 08/19/2020 SAFE-ENTRY TECHNICAL INC 0.00 180.74 180.74 AP 00411761 08/19/2020 SAM'S CLUB/SYNCHRONY BANK 551.98 0.00 551.98 AP 00411762 08/19/2020 SAN BERNARDINO CTY DEPT OF PUBLIC WORKS 58,127.00 0.00 58,127.00 AP 00411763 08/19/2020 SCALES,KARINA 51.20 0.00 51.20 AP 00411764 08/19/2020 SHERWIN WILLIAMS CO,THE 71.02 0.00 71.02 AP 00411766 08/19/2020 SHOETERIA 8,917.32 0.00 8,917.32 AP 00411768 08/19/2020 SONG,LEYI 117.18 0.00 117.18 AP 00411769 08/19/2020 SOUTH COAST AQMD 0.00 842.04 842.04 AP 00411773 08/19/2020 SOUTHERN CALIFORNIA EDISON 9,190.29 1,449.41 10,639.70 *** AP 00411774 08/19/2020 SOUTHERN CALIFORNIA EDISON 59,257.39 0.00 59,257.39 AP 00411775 08/19/2020 SOUTHERN CALIFORNIA EDISON 401.66 0.00 401.66 AP 00411776 08/19/2020 SOUTHERN CALIFORNIA EDISON 12,000.00 0.00 12,000.00 AP 00411777 08/19/2020 STATE BOARD OF EQUALIZATION 3,500.00 0.00 3,500.00 AP 00411778 08/19/2020 STOTZ EQUIPMENT 228.35 0.00 228.35 AP 00411779 08/19/2020 STRATEGIC ECONOMICS INC 10,844.75 0.00 10,844.75 AP 00411780 08/19/2020 SUNSHINE GROWERS NURSERY INC 219.81 0.00 219.81 AP 00411781 08/19/2020 SUNWORKS UNITED INC 13,855.35 0.00 13,855.35 AP 00411782 08/19/2020 SUSAN JACKSON HARDEN INC. 7,850.00 0.00 7,850.00 AP 00411783 08/19/2020 TORTI GALLAS AND PARTNERS INC 500.00 0.00 500.00 AP 00411784 08/19/2020 TRANSWEST TRUCK CENTER 0.00 97.82 97.82 AP 00411785 08/19/2020 TRINER,MARY FLO 9.00 0.00 9.00 AP 00411786 08/19/2020 U.S.BANK PARS ACCT#6746022500 15,055.91 0.00 15,055.91 AP 00411787 08/19/2020 U.S.BANK PARS ACCT#6746022500 1,096.45 0.00 1,096.45 AP 00411788 08/19/2020 U.S.BANK PARS ACCT#6745033700 6,605.00 0.00 6,605.00 AP 00411789 08/19/2020 ULINE 339.15 0.00 339.15 AP 00411790 08/19/2020 UNDERHILL,JENNIFER 815.52 0.00 815.52 AP 00411791 08/19/2020 URBAN3 8,560.00 0.00 8,560.00 AP 00411792 08/19/2020 VAN DAELE HOMES CORPORATION 10,932.35 0.00 10,932.35 AP 00411793 08/19/2020 VENEKLASEN ASSOCIATES INC 0.00 3,000.00 3,000.00 AP 00411794 08/19/2020 VERIZON WIRELESS-LA 171.38 0.00 171.38 AP 00411795 08/19/2020 VERIZON WIRELESS-LA 272.81 0.00 272.81 AP 00411796 08/19/2020 VERIZON WIRELESS-LA 491.60 0.00 491.60 AP 00411797 08/19/2020 VISION SERVICE PLAN CA 10,708.95 0.00 10,708.95 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page ifme: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411798 08/19/2020 VIVINT SOLAR DEVELOPER LLC 174.07 0.00 174.07 AP 00411799 08/19/2020 WALTERS WHOLESALE ELECTRIC CO 933.16 0.00 933.16 AP 00411800 08/19/2020 WAXIE SANITARY SUPPLY 42.71 1,779.46 1,822.17 *** AP 00411801 08/19/2020 WELLS FARGO BANK N A 3,500.00 0.00 3,500.00 AP 00411802 08/19/2020 WEST COAST ARBORISTS INC 19,767.00 0.00 19,767.00 AP 00411803 08/19/2020 WESTLAND GROUP INC 5,068.50 0.00 5,068.50 AP 00411804 08/19/2020 XEROX FINANCIAL SERVICES 298.38 0.00 298.38 Total City: $6,263,309.15 Total Fire: $411,439.50 Grand Total: , Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 7 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page Nme: 08:07:14 RANCHO CUCAMONGA FIRE DISTRICT v- DATE: September 2, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez SUBJECT: Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of$290.91 Dated August 11, 2020 Through August 23, 2020. RECOMMENDATION: Staff recommends Fire Board approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment - 1. Page 17 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Citv Fire Amount AP 00411767 08/19/2020 SO CALIF GAS COMPANY 79.39 290.91 370.30 *** Total City: $79.39 Total Fire: $290.91 Grand Total: $37U.3U Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: I Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page flne: 08:08:32 Olt, DATE: September 2, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Robert Neiuber, Human Resources Director Lucy Alvarez-Nunez, Management Analyst I SUBJECT: Consideration to Approve a Revision to the Field Training Officer Hourly Pay Rate and Adopt a Resolution Amending the Fire Union Salary Schedules From July 4, 2015 Through July 11, 2020, Including an Hourly Pay Rate Clarification to the Field Training Officer Classification. (RESOLUTION NO. FD2020-008) RECOMMENDATION: Staff recommends that the Board of Directors of the Rancho Cucamonga Fire Protection District approve a clarification to the Field Training Officer hourly pay rate and adopt a resolution amending the Fire Union salary schedules from July 4, 2015 through July 11, 2020, including an hourly pay rate clarification to the Field Training Officer classification. BACKGROUND: The Fire Board traditionally adopts salary resolutions for those classifications employed by the Rancho Cucamonga Fire Protection District.These resolutions are updated to reflect changes in salaries, additions, and deletions of classifications, and changes in job titles and other terms of employment. A recent Employer's Compliance Review Audit by the CaIPERS Office of Audit Services (OFAS) reported findings outside of their review which identified other matters requiring immediate resolution in order to be in compliance as a contracting CalPERS employer pursuant to the Public Employer's Retirement Law (PERL). In their findings, OFAS identified the need to revise the hourly pay rate for the Field Training Officer classification to accurately reflect the position's 40-hour workweek schedule in the Fire Union salary schedules from July 4, 2015 to current date. This modification is consistent with the pay rate earned by the Field Training Officer; there is no additional compensation to be paid as part of this clarifying action. The amendments to the July 4, 2015 through July 11, 2020 Fire Union salary schedules must be adopted by Resolution in accordance with CalPERS regulations. ANALYSIS: The Field Training Officer's hourly pay rate clarification has been incorporated in the attached salary schedules to include the aforementioned revisions as required by CalPERS. Staff recommends that the Fire Board approve the revision to the Field Training Officer hourly pay rate and adopt the attached resolution amending the Fire Union salary schedules. FISCAL IMPACT: None. There are no fiscal impacts resulting from revisions to the Fire Union salary schedules; there is no change in actual compensation paid. Page 19 COUNCIL GOAL(S) ADDRESSED: The approval of this resolution helps the District ensure classifications reflect, attract and retain an exceptional workforce to continue to be a premier employer for the community. ATTACHMENTS: Attachment 1 — Resolution No. FD 2020-008 Attachment 2 - Salary Schedules Page 2 Page 20 RESOLUTION NO. FD 20- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE FIRE UNION SALARY SCHEDULES FROM JULY 4, 2015 THROUGH JULY 11, 2020, INCLUDING AN HOURLY PAY RATE CLARIFICATION TO THE FIELD TRAINING OFFICER CLASSIFICATION. WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the amended Fire Union salary schedules from July 4, 2015 through July 11, 2020, including an hourly pay rate clarification to the Field Training Officer classification (Attachment 2) effective July 15, 2020. PASSED, APPROVED AND ADOPTED this 2nd day of September, 2020. L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary Page 21 Resolution No.15-009 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES JULY 4,2015 A B C D E F G FIRECAPTAIN 27.64 29.02 30.47 32,00 33,59 3527 37,04 Hourly 3095.51 3,250,29 3,412.80 3.583.44 3.762.61 3,950.74 4,148,28 BI-Weekly 6:706.94 7,042.29 7,394.40 7.764.12 8,152.33 8,55995 8,987.94 Monthly FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 3527 37.04 Hourly SPECIALIST 3,095.51 3,250.29 3,412.80 3,583,44 3,762.61 3,950.74 4,140,28 BI-Weekly 6,706.94 7,042.29 7,394.40 7.764,12 8,152.33 8,5%95 8,987.94 Monthly FIRE ENGINEER 23.56 24.74 25.97 27.27 28.64 3007 31.57 Hourly 2,638.52 2,770.45 2.908.97 3,054.42 3,207.14 3,367.50 3,535.87 BI-Weekly 5.716.80 6,002.64 6.30177 6,617.91 6,948.81 7,29625 7,661.06 Monthly FIREFIGHTER 20.59 21.62 22.70 23.83 25.03 2628 27.59 Hourly 2.306.00 2,421.31 2,542.37 2,669.49 2,802.96 2,94311 3,090.27 BI-Weekly 4,996.34 5,246.16 5,508.47 5,783.89 6,073.09 6,376.74 6,695.50 Monthly FIRE INSPECTOR 23.56 24.74 25.97 27.27 28.64 30,07 31.57 Hourly 2.638.52 2.770.45 2,908.97 3,054.42 3,207.14 3,367.50 3,535.87 BI-Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948.81 7,296.25 7,661.06 Monthly FIELD TRAINING OFFICER 38.69 40.63 42.66 44.79 47.03 49.38 51.85 Hourly (40 Hour Workweek) 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148.28 BI-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly HAZARDOUS MATERIAL STIPEND(5X of Fire Encir.Stop E) 40 Hour Workweek 2.00 2.00 2.00 2.00 2.00 2.00 2,00 Hourly 56 Hour Work week 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 160.36 160.36 160.36 160.36 160.36 160.36 160.36 131-Weekly 347,44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly PARAMEDIC STIPEND(13.92%of Fire Enar.Slop El 40 Hour Workweek 5.58 5.58 5.58 5.58 5.56 5.58 5.58 Hourly 56 Hour Work week 3.99 3.99 3.99 3.99 399 3.99 3.99 Hourly 446.43 446.43 446.43 446.43 446.43 446.43 446.43 Bi-Weekly 96727 967.27 967.27 967.27 967.27 967,27 967,27 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Capt.Step El 40 Hour Workweek 4.37 437 4.37 4.37 4.37 4.37 4.37 Hourly 56 Hour Work week 312 3.12 3.12 3.12 3.12 3.12 3.12 Hourly 349,92 349.92 349.92 349.92 349.92 349.92 349.92 Bi-Weekly 758.17 758.17 758.17 758.17 758.17 758.17 758.17 Monthly TECHNICAL RESCUE STIPEND 15%of Fire Enar.Step E1 40 Hour Workweek 2.00 200 2.00 2.00 200 2.00 2.00 Hourly 56 Hour Work week 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 160.36 16036 160.36 160.36 160.36 160.35 160,36 Bi-Weekly 347.44 347.44 347.44 347.44 347.44 34744 347.44 Monthly TERRORISM LIAISON OFFICER STIPEND 12.5%of Fire Enar.Slop E7 40 Hour Workweek 1.00 1.00 1.00 1.00 100 1.00 1.00 Hourly 56 Hour Work week 0.72 0,72 0.72 0.72 0.72 0.72 0.72 Hourly 80.18 60.18 80.18 80.18 80.18 80.18 60.18 131-Weekly 173.72 173.72 173.72 173.72 173.72 173.72 173.72 Monthly BA.BS.or Fire Officer Certification 40 Hour Workweek 1.83 1 83 1.63 1.83 183 1.83 1.83 Hourly 56 Hour Work week 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 14631 14631 146.31 146.31 146.31 146.31 Bi-Weekly 317,00 317,00 31700 317.00 317.00 317.00 317.00 Monthly MA.MS or Chief Officer Cartlfication 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 Hourly 56 Hour Work week 1.96 1.96 1.96 1.96 1.96 1.96 1.96 Hourly 219,23 219.23 219,23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 475,00 475.00 Monthly Revised 7115M20 Page 22 Resolution No.15.027 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES JANUARY 2,2016 A B C D E F G FIRE CAPTAIN 27.64 29,02 3047 32.00 33.59 35.27 37.04 Hourly 3095.51 3,250.29 3,41280 3,583.44 3,762.61 3,950.74 4,148.28&-Weekly 6:706.94 7,042.29 7,39440 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIRE CAPTAIN 27.64 29.02 3047 32.00 33.59 35.27 37.04 Hourly SPECIALIST 3,095,51 3,250.29 3,41280 3,583.44 3.762.61 3,950,74 4,148.28 GI-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 855995 8,967.94 Monthly FIRE ENGINEER 23.56 24.74 2597 27,27 28.64 3007 31.57Hourly 2,638.52 2,770.45 2,908.97 3,054.42 3,207.14 3,36750 3,535.87 BI-Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948,81 7,29625 7,661.06 Monthly FIREFIGHTER 20,59 21.62 22.70 23.83 26.03 2628 27.59 Hourly 2,306.00 2,421.31 2.542.37 2,669,49 2,802.96 2,943.11 3.090.27 81-Weekly 4,996.34 5,246.16 5,508.47 5,783.89 6,073.09 6,37674 6,695.58 Monthly FIRE INSPECTOR 23.56 24.74 25.97 27.27 28.64 30.07 31.57 Hourly 2.638.52 2,77D.45 2.908.97 3,054.42 3.207.14 3,367.50 3,535.87 BI-Weekly, 5.716,80 6.002.64 6,302.77 6.617.91 6,948.81 7,29625 7,661.06 Monthly FIELD TRAINING OFFICER 38.69 40,63 42.66 44.79 47.03 4938 5185 Hourly (40 Hour Workweek) 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3 750.74 4.148 28 BI-Weekly 0.70694 7.042.29 7.394.40 7,764.12 8,15233 8559.95 8 987.94 Monthly HAZAR 00IIS MATERIAL STIPEND f 5%of Fire En ur.5ra V£1 40 Hour Workweek 2.00 2.00 2.00 200 200 2.m 200 Hourly 55 Hour Workweek 143 1.43 1.43 143 143 1.43 1.43 Hourly 160.36 160.36 160.36 160.36 16036 16036 16036 81-Weekly 347.44 34744 347.44 34744 34744 347.44 347.44 Monthly PARAMEDIC STIPEND(13,92%of Fire Enor;Step El 40 Hour Workweek 558 5.58 5.58 5.58 558 5,58 558 Hourly 56 Hour Workweek 399 3.99 3.99 399 399 399 399 Hourly 446,43 44643 446.43 446.43 446.43 446.43 446.43 SI-Weekly 967.27 967.27 967.27 96727 967.27 967.27 967.27 Monthly FIELD TRAINING OFFICER STIPEND(9.3%ol Fire Capt.Step E) 40 Hour Workweek 4.37 437 4.37 437 437 4.37 4 37 Hourly 56 Hour Workweek 312 3.12 3.12 3.12 312 312 312 Hourly 349.92 34992 34992 349.92 349.92 349.92 349.92 SI-Weekly 75817 758.17 758.17 75817 76817 75817 75817 Monthly TECHNICAL RESCUE STIPEND l5%ol Fire Enor.Step EI 40 Hour Workweek 2.00 200 2.00 200 200 2.00 2.00 Hourly 56 Hour Workweek 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 16036 160.36 160.36 160.36 160.36 160.36 160.36 SI-Weekly 347.44 347.44 347.44 347.44 347.44 347.44 347,44 Monthly TERRORISM LIAISON OFFICER STIPEND(2S%o1 Fire Enar.Step E) 40 Hour Workweek 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Hourly 56 Hour Workweek 0,72 072 0.72 072 0.72 0.72 0.72 Hourly 80.18 80.18 80.18 Bois 60.16 80.18 B0 18 BkWeakly 17372 17372 173.72 173.72 17372 173.72 173.72 Monthly BA,85,or Fire Officer Certification 40 Hour Workweek 1.83 1.83 1.83 1.83 1,83 1.83 1.83 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 14631 146.31 148.31 146.31 BkWeekly 317.00 317.00 317 00 31700 317.00 317.00 317.00 Monthly IAA,MS or Chief Officer CertiBeation 40 Hour Workweek 2.74 274 2.74 274 2.74 274 2.74 Hourly 56 Hour Workweek 1.96 1.96 1,96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 219.23 219.23 8,Weekly 475,00 475.00 475.00 475.00 475.00 475.00 475.00 Monthly Revised W1612020 Page 23 Resolution No.16-022 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES JULY 11,2016 A B C D E F G FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 35.27 37,04 Hourly 3095.51 3.250.29 3,412.60 3,583.44 3,762.61 3,950.74 4,148.28 81-Weekly 6:706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 35.27 37,04 Hourly SPECIALIST 3,095.51 3.250.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148.28 131-Week/ 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8.987.94 Monthly FIRE ENGINEER 23.56 24.74 25.97 27.27 28.64 30,07 31.57 Koury 2,638.52 2,779.45 2,908.97 3,054.42 3,207.14 3,367.50 3,53587 BI-Weekly 5,716,80 6,002.64 6.302.77 6,617.91 6,948.81 7,29625 7,661.06 Monthly FIREFIGHTER 20,59 21,62 22,70 23.83 25.03 26.28 27.59 Hourly 2,306.00 2.421.31 2,542.37 2,669.49 2,802.96 2,943.11 3.090 27 BI-Weekly 4096.34 5,246.16 5,509.47 5,783.89 6,073.09 6,376.74 6.695.58 Monthly FIRE INSPECTOR 23.56 24.74 25.97 27.27 28.64 30.07 31.57 Hourly 2,638.52 2.770,45 2.908.97 3,054.42 3,207.14 3,367.50 3,53687 BI-Weekly 5,716A0 6,002,64 6.302.77 6,617.91 6,948.61 7.296.25 7,661.06 Monthly FIELD TRAINING OFFICER 38.69 40,63 42,66 44.79 47.03 49.38 51.85 Hourly (40 Hour Workweek) 3.095.51 3,25C.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148 28 BI-Weekly 6,706.94 7,042.29 7,394,40 7,764.12 8,152.33 8,559.95 8.98794 Monthly HAZARDOUS MATERIAL STIPEND f5%of Fire Enar.Step Ell 40 Hour Workweek 2.00 2.00 2.00 2 00 200 200 290 Hourly 56 Hour Workweek 1.43 1.43 1.43 1,43 1A3 1.43 1.43 Hourly 160.36 160.36 160.36 16036 160.36 160.36 16036 BI-Weakly 347.44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly PARAMEDIC STIPEND(13.92%of Fire Error.Step E) 40 Hour Workweek 5.56 5.58 5.58 548 548 6.58 5,58 Houry 56 Hour Workweek 3.99 3.99 3.99 3.99 3.99 3.99 399 Hourly 446,43 446.43 446.43 446.43 446.43 446.43 44643 BI Weeky 967.27 967.27 967.27 967,27 967.27 967.27 967.27 Monthly FIELD TRAINING OFFICER STIPEND(9.3%of Fire Capt.Step E) 40 Hour Workweek 4.37 4.37 4.37 4.37 4.37 437 4.37 Houry 56 Hour Workweek 3.12 3.12 3,12 3.12 3.12 3.12 312 Houry 349.92 349.92 349.92 349.92 349.92 349.92 349.92 B,W9eky 758.17 758.17 758.17 758.17 758.17 758.17 75817 Monthly TECHNICAL RESCUE STIPEND I5%of Fire Enar.Step E) 40 Hour Workweek 2.00 2,00 2.00 2,00 2.00 200 2.00 Houry 56 Hour Workweek 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 160.36 160.36 160.36 160.36 160.36 160.36 160.36 B-Weeky 347.44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly TERRORISM LIAISON OFFICER STIPEND 42.5%of Fire Enar.Stop E) 40 Hour Workweek 1.00 1.00 1.00 1.00 1.00 1 00 1.00 Hourly 56 Hour Workweek 0.72 0.72 0,72 0.72 0.72 0.72 0.72 Hourly 80.18 80.18 80.18 80.18 80.18 80.18 BO18 B-Weekly 173.72 173.72 173,72 173.72 173.72 173.72 173 72 Monthly BA.BS.or Fire Officer Certification 40 Hour Workweek 1.83 1.83 1.83 1.63 1.83 1.63 1.83 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Houry 146.31 146.31 146.31 146.31 146.31 146.31 146.31 BI-Weeky 317.00 317.00 317.00 317.00 317.00 317.00 317.00 Monthly MA.MS or Chiei ONieer Carti6eation 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 Houry 56 Hour Workweek 1.96 1.96 1,96 1.96 1.96 1.96 1.96 Houry 219.23 219.23 219.23 219.23 219.23 219.23 219.23 BI-Weekly 475.00 475.00 475.00 475.00 475.00 475.00 475-00 Monthly Revised 7/1 W020 Page 24 Resolution No.FD 16-031 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES JANUARY 1, 2017 A IS C D E F G FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 3527 37.04 Hourly 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,95074 4,146.28Bi-Weekly 6,706,94 7,042,29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIRECAPTAIN 27.64 29.02 30.47 32.00 33.59 3527 37.04 Hourly SPECIALIST 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,95074 4,148.28 Bi-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIREENGINEER 23,56 24.74 25.97 27.27 28,64 30.07 31.57Hourly 2,638.52 2,770.45 2,908.97 3,054.42 3,207,14 3,367,50 3,535.87 Bi-Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948.61 7,296.25 7.661.06 Monthly FIREFIGHTER 20.59 21.62 22.70 23.83 25.03 26.28 27.59 Hourly 2.306.00 2,421.31 2,542,37 2,669.49 2,802.96 2,943.11 3,09D.27 BI-Weekly 4.996.34 5,246.16 5,508.47 5,783.89 6,073.09 6,376.74 6,695.58 Monthly FIRE INSPECTOR 23.56 24.74 25.97 27.27 28,64 30.07 31.57 Hourly 2,638.52 2,770.45 2,908.97 3,054.42 3,207.14 3,367.50 3,535.87 BI•Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948.81 7,296.25 7,661.06 Monthly FIELD TRAINING OFFICER 38.69 40.63 42.66 44.79 47.03 49.38 51.85 Hourly (40 Hour Workweek) 3,095.51 3,250.29 3.412.80 3,583414 3.762,61 3,950,74 4,148.28 BI-Weekly 6,706.94 7.042.29 7,394.40 7,764.12 8.152,33 8.559.95 8,987.94 Monthly HAURAOI3S MA_'tl;gia_L STIPEN¢i§?i21Y-Ire Ery0_5tvp E1 40 Hour Workweek 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Hourly 56 Hour Workweek 1.43 1.43 1,43 1.43 1.43 1.43 1.43 Hourly 160.36 160,36 160.36 160.36 160.36 160.36 160.36 BI-Weekly 347.44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly PARAMEDIC STIPEND f13.92%of Fire Enpr.Step El 40 Hour Workweek 558 558 558 5.58 5.58 5.58 558 Hourly 56 Hour Workweek 399 399 399 3.99 3.99 3.99 399 Hourly 44643 446 43 446 43 446.43 446.43 446.43 44643 BI-Weekly 967.27 967.27 967.27 967.27 967.27 967.27 967.27 Monthly FIELD TRAINING OFFICER STIPEND f9.3%of Fire Capt.Step E1 40 Hour Workweek 4.37 4.37 4.37 4.37 4.37 4.37 4.37 Hourly 56 Hour Workweek 3.12 3.12 312 3.12 312 3.12 312 Hourly 349.92 34992 349.92 349.92 349.92 349.92 349.92 BI-Weekly 75817 75817 75817 758.17 758.17 758.17 756.17 Monthly TECHNICAL RESCUE STIPEND 15%of Fire Enar.Step El 40 Hour Workweek 200 2.00 200 2.00 2.00 2.00 2.00 Hourly 56 Hour Workweek 1.43 1 43 1.43 1.43 1.43 1.43 1.43 Hourly 16036 16036 160.36 160.36 160,36 16D.36 16036 BI-Week y 347.44 34744 347.44 347.44 347.44 347.44 347.44 Monthly TERRORISM LIAISON QFFICER STIPEND 12.5%of Fire En r.Stop E 40 Hour Workweek 1.00 100 1.00 1.00 1.00 1.00 1.00 Hourly 56 Hour Workweek 072 0.72 072 0.72 0.72 0.72 0.72 Hourly 80.18 80.18 80.18 80.18 80.18 80.16 60.18 BI-Weekly 17372 173.72 173.72 173.72 173.72 173.72 173.72 Monthly BA,BS,or Fire Officer Certification 40 Hour Workweek 1.83 1.83 1.83 1.83 1.83 1.83 1.83 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 14631 14631 146.31 146.31 146.31 146.31 14631 BI•We& 317.00 317.00 317.00 317.00 317,00 317.00 317.00 Monthly MA.MS or Chial Officer Certification 40 Hour Workweek 274 2.74 2.74 2.74 2,74 2.74 274 Hourly 56 Hour Workweek 1.96 1.96 1.96 1.96 1,96 1,96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 219.23 219.23 BI-Week y 475.00 475 DO 475.00 475.D0 475.00 475.00 47500 Monthly Revised 7115/2020 Page 25 Resolution No.FD 17.007 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES July 1,2017 A B C D E F G FIRE CAPTAIN 28.19 29.60 31.08 32.63 34.27 35.9E 37.78 Hourly 3,157.42 3,315.29 3,481.05 3.655.11 3,B37.86 4,029.76 4,231.24 Bl•Weekly 6,841.07 7,183.13 7,542.28 7,919.40 8.315.37 8,731.14 9,167.69 Monthly FIRE CAPTAIN 28.19 29.6D 31.08 32.63 34.27 35.9E 37.78 Hourly SPECIALIST %157.42 3.315,29 3,481.05 3.655.11 3,.837.86 4,029.76 4,231,24 DI-Weekty 6,841.07 7,183.13 7,64.28 7,919.40 8,315.37 8,731.14 9,167.69 Monthly FIRE ENGINEER 24.03 25.23 26.49 27.82 29.21 30.67 32.20 Hourly 2,691.29 2,825.86 2,967.15 3,115.50 3,271.2E 3,434.85 3,606.59 131-Weekty 5,831,13 6,122,69 6,428.62 6,750.26 7,087.78 7,442.17 7,814,2E Monthly FIREFIGHTER 21.00 22,05 23.15 24.31 25.53 26.60 28.14 Hourly 2,352.12 2,469.73 2,593.21 2.722.87 2,859.02 3,001,97 3,152.07 131-Weekly 5,096.26 6,351.08 5,618,63 5.899.56 6,194.55 6504.27 6.829.49Monthly FIRE INSPECTOR 24.03 25.23 26.49 27.82 29.21 30.67 32.20 Hourly 2,691.29 2,825.86 2.967.16 3,115.50 3,271.28 3,434.65 3.606.59 Bt-Weekly 5,831.13 6,122.69 6,42B.82 6,750.26 7,087.7E 7,442.17 7,814.28 Monthly FIELD TRAINING OFFICER 39,47 41,44 43,51 45.69 47.97 50.37 5289 Hourly (40 Hour Workweek) 3,157.42 3,315.29 3,481.05 3,655.11 3,837.86 4.029.76 4.231.24 BI-Weekly 6,841.07 7,163.13 7,542.28 7,919.40 %315.37 8,731.14 9,167j69 Monthly HAZARDOUS MATERIAL STIPEND(5%of Fire Enpr.Step El 40 Hour Workweek 2.04 2.04 2.04 2.04 2.04 2.04 2.04 Hourly 56 Hour Workweek 1.46 1.46 1.46 1.46 1.46 1.46 1.46 Hourty 163.56 163.56 163.56 163.56 163.56 163.56 16356 Bi-Weekly 354.39 354,39 354.39 354.39 354.39 354.39 354.39 Monthly PARAMEDIC STIPEND 1 .92%of Fire En or.Ste E 40 Hour Workweek 5.69 5.69 5.69 5,69 5.69 5.69 6.69 Hourly 56 Hour Workweek 4.07 4.07 4.07 4.07 4.07 4.07 4.07 Hourly 455.36 456,36 455.36 455,36 455.36 455.36 455.36 SkWeekly 986.62 986.62 986.62 966.62 986.62 986.62 986.62 Monthly FIELD TRAINING OFFICER STIPEND(9.3%ol Fire Capt.Step El 40 Hour Workweek 4.46 4.46 4.46 4.46 4.46 4.46 4.46 Hourly 56 Hour Workweek 3.19 3.19 3.19 3.19 3.19 3.19 3.19 Hourly 356.92 356.92 356.92 356.92 356.92 356.92 356.92 SkWeekly 773,33 773.33 773.33 773.33 773.33 773.33 773.33 Monthly TECHNICAL RESCUE STIPEND 15%of Fire Enor.Step E) 40 Hour Workweek 2.04 2.04 2.04 2.04 2.04 2,04 2.04 Hourly 56 Hour Workweek 1.46 1.46 1.46 1.46 1.46 1.46 1.46 Hourly 163,56 163,56 163.56 163.56 163.56 163.56 163.56 Bi-Weekly 354.39 354.39 354,39 354.39 354.39 354.39 354.39 Monthly TERRORISM LIAISON OFFICER STIPEND 125%of Fire Enpr.Step EI 40 Hour Workweek 1.02 1.02 1.02 1.02 1.02 1.02 1.02 Hourly 56 Hour Workweek 0.73 0.73 0,73 0.73 0.73 0.73 0.73 Hourly 81.78 81.78 81.78 81.78 81.78 81.78 B1.78 BI-Weekly 177.19 177.19 177.19 177.19 177.19 177.19 177.19 Monthly BA,85,or Fire Officer Certification 40 Hour Workweek 1.83 1,83 1.83 1.83 1.83 1.83 1.63 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146,31 146,31 146.31 146.31 BI-Weakly 317.00 317.00 317.00 317.00 317.00 317.00 317.00 Monthly MA,MS or Chiel Officer Certification 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 Hourly 56 Hour Workweek 1.96 1.96 1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 219.23 219.23 BI-Weekty 475.00 475.00 475,00 475,00 475.00 475.00 475.00 Monthly Revised 7115CO20 Page 26 Resolution No.FD 17-017 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES January 1,2018 A B C D E F G FIRE CAPTAIN 28.19 29.60 31.08 32.63 34.27 35.98 37.78 Hourly 3,157.42 3,315.29 3,481.05 3,655.11 3,837.86 4,029.76 4,231.24 Bi-Weekly 6,841.07 7,183.13 7,542.28 7,919.40 8,315.37 8,731.14 9,167.69 Monthly FIRE CAPTAIN 28.19 29.60 31,08 32.63 34.27 35.98 37.78 Hourly SPECIALIST 3,157.42 3,315.29 3,481.05 3,655.11 3,837.86 4,029.76 4,231.24 Bi-Weekly 6,841.07 7,183.13 7,542.28 7,919.40 8,315.37 8,731.14 9,167.69 Monthly FIRE ENGINEER 24.03 25,23 26,49 27.82 29.21 30.67 32.20 Hourly 2,691.29 2,825.86 2,967.15 3,115.50 3,271.28 3,434,85 3,606.59 Bi-Weekly 5,831.13 6,122.69 6,428,82 6,750.26 7,087.78 7,442.17 7,814.28 Monthly FIREFIGHTER 21.00 22.05 23.15 24.31 25.53 26.80 28.14 Hourly 2,352.12 2,469.73 2,593.21 2,722.87 2,859.02 3,001.97 3,152.07 Bi-Weekly 5,096.26 5,351.08 5,618.63 5,899.56 6,194.55 6,504.27 6,829.49 Monthly FIRE INSPECTOR 24.03 25.23 26.49 27.82 29,21 30.67 32.20 Hourly 2,691.29 2,825.86 2,967.15 3,115.50 3,271.28 3,434.85 3,606.59 Bi-Weekly 5,831.13 6,122.69 6,428.82 6,750.26 7,087.78 7,442.17 7,814.28 Monthly FIELD TRAINING OFFICER 39.47 41.44 43.51 45.69 47,97 50,37 52.89 Hourly (40 Hour Workweek) 3,157.42 3,315.29 3,481.05 3,655.11 3,837.86 4,029.76 4,231.24 Bi-Weekly 6,841.07 7,183.13 7,542.28 7,919.40 8,315.37 8,731.14 9,167.69 Monthly HAZARDOUS MATERIAL STIPEND 5%of Fire En r.Ste E 40 Hour Workweek 2.04 2.04 2.04 2.04 2.04 2.04 2.04 Hourly 56 Hour Workweek 1.46 1.46 1.46 1.46 1.46 1.46 1.46 Hourly 163.56 163.56 163.56 163.56 163.56 163.56 163.56 Bi-Weekly 354.39 354.39 354.39 354.39 354.39 354.39 354.39 Monthly PARAMEDIC STIPEND 13.92%of Fire En r.Step Ell 40 Hour Workweek 5.69 5.69 5.69 5.69 5.69 5.69 5.69 Hourly 56 Hour Workweek 4.07 4.07 4.07 4.07 4.07 4.07 4.07 Hourly 455.36 455.36 455.36 455.36 455.36 455.36 455.36 Bi-Weekly 986.62 986.62 986.62 986.62 986.62 986.62 986,62 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Capt.Step E1 40 Hour Workweek 4.46 4.46 4.46 4.46 4.46 4.46 4,46 Hourly 56 Hour Workweek 3.19 3.19 3.19 3.19 3.19 3.19 3.19 Hourly 356.92 356.92 356.92 356.92 356.92 356.92 356.92 Bi-Weekly 773.33 773.33 773.33 773.33 773.33 773.33 773.33 Monthly TECHNICAL RESCUE STIPEND(5%of Fire Enqr.Step El 40 Hour Workweek 2.04 2.04 2.04 2.04 2.04 2.04 2.04 Hourly 56 Hour Workweek 1.46 1.46 1.46 1.46 1.46 1.46 1,46 Hourly 163.56 163,56 163.56 163.56 163.56 163.56 163.56 Bi-Weekly 354.39 354.39 354.39 354.39 354.39 354.39 354.39 Monthly Revised 7/15/2020 Page 27 Resolution No.FD 17-017 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES January 1,2016 TERRORISM LIAISON OFFICER STIPEND(2.5%of Fire En-qr.Step-E) 40 Hour Workweek 1,02 1.02 1.02 1.02 1.02 1.02 1.02 56 Hour Workweek 0.73 0.73 0.73 0.73 0.73 0.73 0.73 Hourly 81.78 81.78 81.78 81.78 81.78 81.78 81.78 Bi-Weekly 177.19 177.19 177.19 177.19 177.19 177.19 177.19 Monthly BA.BS,or Fire Officer Certification 40 Hour Workweek 1.83 1.83 1.83 1.83 1.83 1.83 1.83 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146.31 146.31 146.31 146.31 Bi-Weekly 317.00 317.00 317.00 317.00 317.00 317.00 317.00 Monthly MA,MS or Chief Officer Certification 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 56 Hour Workweek 1.96 1.96 1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 475.00 475.00 Monthly Revised 7/15/2020 Page 28 Resolutbn No.FD 18.004 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES July 14,2018 A B C D E F G FIRE CAPTAIN 28.76 30.19 31.70 33.29 34.95 36.70 38.53 Hourly 322057 3,301.60 3,550.67 3,728.21 3,914.62 4,11035 4,315 87 Bt-Weeky 9:977.89 7,32679 7,693.13 8.077.79 8,481.68 8.90576 9,351.04 Monthly FIRE CAPTAIN 28.76 30.19 31.70 33.29 34,95 3670 38.53 Hourly SPECIALIST 3,22057 3.381.60 3,55067 3,728.21 3,914.62 4,110.35 4,31587 Bi-Weekly E,977.B9 7,326.79 7.693.13 8,077.79 8,481.68 6.905.76 9,351.04 Monthly FIRE ENGINEER 24,51 25,74 27,02 28,37 29.79 31.28 32 B5 Hourly 2,745.12 2,882.37 3,026.49 3,177.81 3,336.71 3.503,54 3.678.72 Bi-Weekly 6.947.75 6,245.14 6,557.40 6,8B5.27 7,229.54 7,591.01 7,97057 Monthly FIREFIGHTER 21.42 22.49 23.62 24.80 26.04 27.34 28 71 Hourly 2,399.16 2.619.12 2.64508 2,777.33 2,916.20 3,062.01 3,215.11 Bi-Weekly (,198.19 5,458.10 5,731.00 6,017.55 6,318.44 6,634.36 6.966.08 Monthly FIRE INSPECTOR 24.51 25.74 27.02 28.37 29.79 31.28 32.85 Hourly 2,745.12 2,882.37 3,026.49 3,177-81 3,336.71 3,503.54 3678.72 B�Weekly 5.947.75 6,245.14 6,567.40 6,885,27 7,229,54 7,591.01 7,970.57 Monthly FIELD TRAINING OFFICER 40.26 42.27 44.38 4660 46.93 51.38 53.95 Hourly (40 Hour Workweek) 3,220.57 3,381.60 3,550.67 3,72821 3,914.62 4,110.35 4,315.87 BI-Weekly 6,977,89 7,326.79 7,693.13 8,077.79 8,481.68 8,905.76 9,351.04 Monthly }IA7MPDl1S MA-EFIK,STIPEND N%of Fire Engr_$lep Ei 40 Hour Workweek 2.09 2.09 2.09 2,09 2.09 2.09 2.09 Hourly 56 Hour Workweek 1.49 1.49 %.49 1,49 1.49 1.49 1.49 Hourly 166,84 16684 166,84 166,84 166.84 166,84 166.84 BI-Weeky 381.48 361.48 361.48 361.48 361.48 361.48 361.48 Monthly PARAMEDIC STIPEND 113.92%of Fire Error.Step El 40 Hour Workweek 5.81 5,81 5.81 5,81 5.81 5.81 5.81 Hourly 56 Hour Workweek 4.15 4.15 4.15 4.15 4.15 4.15 4.15 Hourly 464.47 464.47 464.47 464.47 46447 464.47 464.47 Bi-Weekly 1.006,35 1.006.35 1,C06,35 1.00635 1006.35 1006.35 1,006.35 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Capt.Step El 40 Hour Workweek 4.55 4.55 4.55 4.55 4.55 4.55 4.55 Hourly 56 Hour Workweek 3.25 325 3.25 3.25 325 3.25 3.25 Hourly 364.06 36406 364.06 364.06 364.06 364.06 364.06 SkWeeky 78B.80 78880 788.80 788.80 7B8.80 788.80 788.80 Monthly TECHNICAL REICUE STIPEND(5%of Fire En-qr.Ste E 40 Hour Workweek 2.09 2,09 2.09 2.09 2.09 2.09 2.09 Hourly 56 Hour Workweek 1.49 1.49 1.49 1.49 1.49 1.49 1.49 Hourly 166.84 166.84 166.84 166.84 166.84 166.84 166.84 BI-Weekly 361.48 361.48 361.48 361.48 361.48 361.48 361,48 Monthly TERRORISM LIAISON OFFICER STIPEND(2,5%of Fire Enar.Stan El 40 Hour Workweek 1.04 1.04 1.04 1.04 1,04 1.04 1.04 Hourly 56 Hour Workweek 0.74 0.74 0.74 0.74 0.74 0.74 0.74 Hourly 83.42 83.42 83.42 83.42 83,42 83.42 83.42 Bi-Weekly 180.74 180.74 180.74 180.74 180.74 180.74 180.74 Monthly BA.BS.or Fire Otticer Certification 40 Hour Workweek 1.83 1.83 1.83 1.83 1.83 1.83 1.83 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Houry 146.31 146.31 146.31 146.31 146.31 146.31 146.31 Bi-Weeky 317.00 317.00 317.00 317.00 317,00 317.00 317.00 Monthy MA,MS or Chief Offker Certification 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 Houryy 56 Hour Workweek 1.96 1.96 1.96 1.96 1.96 1.96 1,96 Houry 219.23 219.23 219.23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 475.00 475.00 Monthy Revised 711512020 Page 29 Resolution No.FO I6-017 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES January 1,2019 A B C D E F G FIRE CAPTAIN 28.76 30.19 31.70 33.29 34.95 36.70 38.53 Hourly 3220.57 3,381.60 3,550.67 3.728.21 3,914.62 4,110.36 4,315.87 81-Weekty 6:977.89 7,326.79 7,693.13 8,077.79 8,481.68 8,905.76 9,351.04 Monthly FIRE CAPTAIN 28.76 30.19 31.70 33.29 34.95 36.70 38.53 Hourly SPECIALIST 3,220,57 3.381.60 3,550.67 3,728.21 3,914.62 4,110.35 4,315.87 Bt-Weekty 6.977.89 7,326.79 7,693.13 8,077.79 8,481.68 8.905.76 9,351.04 Monthly FIRE ENGINEER 24.51 25.74 27,02 28,37 29.79 31.28 32.85 Hourly 2.746.12 2,882.37 3,026.49 3,177.81 3,336.71 3,503.54 3,678.72 Bi-Weekly 5.947.75 6,245.14 6,557.40 6.885.27 7,229.54 7,591.01 7,970.57 Monthly FIREFIGHTER 21,42 22.49 23.62 24.80 26.04 27.34 28.71 Hourly 2,399.16 2,519.12 2,645.08 2,777.33 2,916,20 3,062.01 3.215.11 Bi-Weekly 5,198.19 5,458.10 5.731.00 6,017.55 6,318.44 6.634.36 6,966.08 Monthly FIRE INSPECTOR 24.51 25.74 27.02 2B.37 29.79 31.26 32.85 Hourly 2,745.12 2,882.37 3,026.49 3,177.81 3.336.71 3,503.54 3,678.72 91-Weekly 5,947.75 6,245.14 6,557.40 6,885.27 7,229.64 7.591,01 7.970.57 Monthly FIELD TRAINING OFFICER 40.26 42.27 44.38 46.60 48.93 51.38 53.95 Hourly (40 Hour Workweek) 3,220.57 3,381.60 3,550.67 3,728.21 3,914.62 4,11025 4,315.87 Bl-Weekly 6,977,89 7,326.79 7,693.13 8,0T7.79 8,481.68 6,905.76 9,351.04 Monthly HAZARDOUS UATEF.Ln STIPEND IS k of Fire Enar,SM El 40 Hour Workweek 2.09 2.09 2.09 2.09 2.09 2.09 2.09 Hourly 56 Hour Workweek 1.49 1.49 1.49 1.49 1.49 1.49 1.49 Hourly 166.84 166.84 166.B4 166.84 166,64 166.84 166,84 BkWeekly 361.48 361.48 361.48 361.48 361.48 361.48 361.48 Monthly PARAMEDIC STIPEND 113.92%of Fire Enar.Stev El 40 Hour Workweek 5.81 5.81 5.81 5.81 5.81 5.81 5.81 Hourly 56 Hour Workweek 4.15 4.15 4.15 4.15 4.15 4.15 4.15 Hourly 464.47 464.47 464.47 464.47 464.47 464.47 464.47 BI•Weekly 1,006.35 1,006.35 1,006.35 1.006,35 1.006,35 1,006.35 1.006.35 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Ceot.Stag)El 40 Hour Workweek 4.55 4.55 4.55 4.55 4.55 4.55 4.55 Hourly 56 Hour Workweek 3.25 3,25 3,25 3.25 3.25 3.25 3.25 Hourly 364.06 364.06 364.06 364.06 364,06 364,06 364.06 BI-Weekly 788.80 788.80 788.80 788,00 788.80 788.80 788.80 Monthly TECHNICAL RESCUE STIPEND(5%of Fire Enor.jIep E) 40 Hour Workweek 2.09 2,09 2.09 2.09 2.09 2.09 2.09 Hourly 56 Hour Workweek 1.49 1.49 1.49 1.49 1.49 1,49 1.49 Hourly 166.84 166.84 166.84 166.84 166.64 166.84 166.84 BI-Weekly 361.48 361.48 361.48 361.48 361.48 361.48 361.48 Monthly TERRORISM LIAISON OFFICER STIPEND(2.5%91 Fire Enpr.Step E) 40 Hour Workweek 1.04 1.04 1.04 1.04 1.04 1.04 1.04 Hourly 56 Hour Workweek 0.74 0.74 0.74 0.74 0.74 0.74 0.74 Hourly 83.42 83.42 83.42 63.42 83.42 83.42 83.42 BI-Weekly 180.74 180.74 180.74 180.74 180.74 180.74 180.74 Monthly BA.95,or Fins Qfficer,PrgrtiffcaHan 40 Hour Workweek 1.83 1.83 1.83 1.83 1.83 1.83 1.83 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146.31 146.31 146.31 146.31 BkWeekty 317.00 317.00 317.00 317.00 317.00 317,00 317.00 Monthly MA MS or Chief Officer Certiflcalion 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 2.74 2.74 Hourly 56 Hour Workweek 1.96 1,96 1,96 1.96 1.96 1,96 1.96 Houry 219.23 219.23 219.23 219.23 219.23 219.23 219.23 BI-Weekly 47500 475.00 475.00 47500 475,00 47500 475.00 Monthly Revised 711&2020 Page 30 Resolution No.FD 1 U20 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES August 10,2019 A B C 0 E FIRE CAPTAIN 32.23 33.84 35.53 37.31 39.17 Hourly 3.609.34 379037 3979-38 4,178.63 4,386.99BI-Weekty 7,820.23 8212.47 8.621.99 9,053.70 9,505.16 Monthly FIRE CAPTAIN 32.23 33.84 35.53 37.31 39.17 Hourly SPECIALIST 1,609.34 3,790-37 3979.38 4,178.63 4,386.99 BI-Weekly 7.820.23 8,212.47 8,621.99 9,053.70 9,505.16 Monthly FIRE ENGINEER 27.47 28.84 30.28 31.60 33.40 Hourly 1,076.48 3,230.19 3,391.87 3,561,52 3,740.27 BI-Weekly 6,665.70 6,998.74 7,349.04 7,716.62 8,103.93 Monthly FIREFIGHTER 24.01 25.21 26.47 27.79 29.19 Hourly 2,689.35 2.023.71 2,964.89 3.112.91 3,268.90 Bi-Weekly 5,826.93 6,118.03 6,423.94 6,744.64 7.082.61 Monthly FIRE INSPECTOR 27.47 20.64 30.28 31.80 3340 Hourly 3,076.48 3,230.19 3,391.87 3,561.52 3,740.27 81•Weekiy 6,665.70 6,998,74 7,349.04 7,716,62 8 103.93 Monthly FIELD TRAINING OFFICER 45.12 47.38 49.74 62.23 54.84 Hourly (40 Hour Workweek) 3,609.34 3,790.37 3,979.83 4,178.63 4,386.99 Bf Weekly 7,820.23 8,212,47 8.621.99 9,053.70 9,605.16 Monthly HAZARDOUS MATERIAL STIPEND i5'b 01 Firc Enor_Ste_-F.1 40 Hour Workweek 234 234 2.34 2.34 2.34 Hourly 56 Hour Workweek IV 1.67 1.67 1.67 1.67 Hourly 187.01 16701 187.01 187.01 187.01 8:-Weekly 40520 405 20 40520 405.20 405.20 Monthly PARAMEDIC STIPEND f13.92%of Fire Engr.Step El 40 Hour Workweek 6.51 6.51 651 6.51 6.61 Hourly 56 Hour Workweek 4.65 4.65 4.65 4,65 4.65 Hourly 520.65 520,65 62065 520.65 520.65 Bi-Weekly 1,128.07 1,128.07 1,12807 1,128.07 1,128.07 Monthly FIELD TRAINING OFFICER STIPEND 492%of Fire Capt.Steo El 40 Hour Workweek 5.10 510 510 5.10 5.10 Hourly 56 Hour Workweek 3.64 3.64 3.64 3.64 3.64 Hourly 407.99 407.99 407.99 407.99 407.99 BI-Weekly B83.9B 883.9E B83 98 883.98 883.98 Monthly TECHNICAL RESf�.STIPEND(5%of Fire Engr.Step El 40 Hour Workweek 2.34 2,34 2,34 234 2.34 Hourly 56 Hour Workweek 1.67 1.67 1.67 1.67 1.67 Hourly 187.01 187.01 1B7.01 187.01 187.01 BI-Weekly 405.20 405.20 405,20 405.20 40520 Monthly TERRORISM LIAISON OFFICER STIPEND(2.5%of Fire Error.Step El 40 Hour Workweek 1.17 1.17 1.17 1.17 1.17 Hourly 56 Hour Workweek 0.83 0,83 0.83 033 0 63 Hourly 93.51 93.51 93.51 93.51 93.51 BI-Weekly 202.60 202,60 202.60 202.60 202.60 Monthly 13A BS.or Fire Officer Certification 40 Hour Workweek 1.83 1.83 1.83 1.83 183 Hourly 56 Hour Workweek 1.31 1.31 1.31 1.31 1.31 Houry 146.31 146.31 146.31 146.31 14631 Bi•Weekly 317.00 317.00 317.00 317.00 31700 Monthly MA,MS or Chief Officer Certification 40 Hour Workweek 2.74 2.74 2.74 2.74 274 Hourly 56 Hour Workweek 1.96 1.96 1.96 1.96 196 Hourly 219.23 219.23 219.23 219.23 21923 Bi-Weakly 475.00 475,00 475.00 475.00 47500 Monthly Revised 7/15/2020 Page 31 Resolutlon No.FD 19-022 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES January 1,2020 A B C D E FIRE CAPTAIN 32.23 33.84 35.53 37.31 39.17 Hourly 3,609.34 3,790.37 3.979.38 4,178.63 4,386.99 Bi-Weakly 7,820.23 8,212.47 8,621.99 9,053.70 9,505.16 Monthly FIRE CAPTAIN 32.23 33.84 35.53 37.31 39.17 Hourly SPECIALIST 3.609.34 3,790,37 3,979.38 4,178.63 4,386.99 BI-Weekly 7,82023 8,212.47 8,621.99 9,053.70 9,505.16 Monthly FIRE ENGINEER 27.47 2884 X1.28 31.80 33.40Houry 3,076.48 3,230.19 3.391.87 3.561.52 3,740,27 BI-Weeky 6,665.70 6,99&74 7,349A4 7,716.62 8,103.93 Monthly FIREFIGHTER 24.01 2521 2647 27.79 29.19 Hourly 2,689.35 2.823.71 2,964.89 3,112.91 3,268.90 Bl-Weeky 5.826.93 6,11803 6.42394 6,744.64 7.082.61 Monthy FIRE INSPECTOR 27.47 2684 3028 31.80 33.40 Hourly 3,076.48 3,230.19 3 391.97 3,561.52 3,740.27 81-Weekly 8,665.70 6.99874 7.349.04 7,71662 8.103.93 Monthy FIELD TRAINING OFFICER 45.12 47.38 49.74 5223 54.84 Hourly (40 Hour Workweek) 3,609.34 3,790.37 3979.38 4,17863 4,386.99Bi-Weekly 1,820.23 8,212.47 8.621.99 9,05370 9,505.16 Monthly HAZARDSLKATE R I_AL$TIPS ND t5%of Fire En¢r,Slep ES 40 Hour Workweek 2.34 2.34 2.34 234 2.34 Hourly 56 Hour Workweek 1.67 1.67 1.67 1.67 1 67 Hourly 187.01 187.01 187.01 187.01 187.01 131-Weekly 405.20 405.20 4n5.20 405.20 405.20 Monthly PARAMEDIC-STIPEND(13.92%of Fire Enpr.Slap El 40 Hour Workweek 6.51 6.51 6.51 6.51 6.51 Hourly 56 Hour Workweek 4.65 4,65 4.65 4.65 4.65 Hourly 52065 520.65 520.65 520.65 520.65 BI-Weekly 1,12807 1,12807 1.12807 1,128-07 1.128.07 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire CBDI.Step EI 40 Hour Workweek 5.10 5.10 510 510 5 10 Hourly 56 Hour Workweek 364 3.64 3.64 3.64 3.64 Hourly 407.99 407.99 407.99 407.99 407.99 8 Weekly 88398 883.98 883.98 88398 88398 Monthly TECHNICAL RESCUE STIPEND f5%of Fire Enar.Slap EI 40 Hour Workweek 2,34 2,34 2.34 2.34 2.34 Hourly 56 Hour Workweek 1.67 1.67 IV 1.67 1.67 Hourly 187.01 187.01 187.01 187.01 18701 B>Weekly 405.20 405.20 40520 405.20 405.20 Monthly TERRORISM LIAISON OFFICER STIPEND f2.5%of Fire Enar.Step El 40 Hour Workweek 1.17 1.17 1.17 117 1.17 Hourly 56 Hour Workweek 0.83 0.83 0.03 083 0.83 Hourly 93.51 9351 9351 93,51 93.51 BI-Weekly 202.60 20260 202.60 202.60 202.60 Monthly BA.BS.or Fire Officer Certification 40 Hour Workweek 1,83 1.83 1.83 1.83 1.83 Hourly 56 Hour Workweek 1.31 131 1,31 1.31 1.31 Hourly 146.31 14631 14631 14631 146.31 81-Weekly 317.00 317.00 317.00 317.00 317.00 Monthly MA.MS or Chief Officer Certification 40 Hour Workweek 2.74 2.74 2.74 2.74 2.74 Hourly 56 Hour Workweek 1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 BI-Weekly a75.00 475.00 475.00 475.00 475.00 Monthly Revised 711W020 Page 32 Resolution No.FD 2020.005 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES July 11,2020 A B C D E FIRE CAPTAIN 3352 35.20 36,95 38.80 40.74 Hourly 3,75371 3,941.99 4,138.55 4,345,78 4,562.47 Bi-Weekly 8,13304 8,540.97 6,966.87 9,415.85 9,885.36 Monthly FIRE CAPTAIN 3352 35.20 36.95 38.80 40.74 Hourly SPECIALIST 3,753.71 3,941.99 4,138.55 4,345.78 4,562.47 Bi-Weekly 8,133.04 8,540.97 8.966,87 9,415,85 9,885.36 Monthly FIRE ENGINEER 28.57 29.99 31.50 33.07 34.73 Hourly 3,199.53 3,359.39 3527,54 3,703.98 3,889.89 Bi•Weekly 6,932.32 7,278.68 7,643.00 8,025.28 8,428.09 Monthly FIREFIGHTER 24.97 26.22 27.53 28.91 30.35 Hourly c,796.93 2,93666 3.083.49 3,237.43 3,399.65 131-Weekly 6,060.01 6,362.76 6.680.89 7,014.42 7,365.92 Monthly FIELD TRAINING OFFICER 46.92 49.27 51.73 54.32 57.03 Hourly (40 hour Workweek) 3,753.71 3,94199 4.138.55 4,345.78 4,562.47 BI-Weekly 8,133.04 8,54097 8.966.87 9,415.85 9,885 36 Monthly HAZARDOUS MATERIAL STIPEND 15%of Fire Enar.Step El (40 Hour Workweek; 2.43 2.43 2.43 2.43 2.43 Hourly (56 Hour Workweek) 1.74 1.74 1.74 1.74 1.74 Hourly 194.49 19449 19449 194.49 194.49 131-Weekly 421.40 42140 421.40 421.40 421 40 Monthly PARAMEDIC STIPEND 113.92%of Fire Error.Step El (40 Hour Workweek) 6.77 677 6.77 6.77 6.77 Hourly (56 Hour Workweek) 4.83 483 4.83 4.83 4.83 Hourly 541.47 541.47 541.47 541.47 541.47 El-Weekly 1,173.19 1,173.19 1,173.19 1.173.19 1.173.19 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Capt.Step El (40 Hour Workweek) 5.30 5.30 530 530 5.30 Hourly (56 Hour Workweek) 3.79 3.79 379 3.79 3.79 Hourly 424.31 424,31 424.31 42431 424.31 81•Weekly 919,34 919.34 919.34 919.34 919.34 Monthly TECHNICAL RESCUE STIPEND 15%of Fire Error.Step El (40 Hour Workweek) 2.43 243 243 2.43 2.43 Hourly (56 Hour Workweek) 1.74 1.74 1.74 1.74 1.74 Hourly 194.49 194,49 194.49 194.49 194.49 Bi-Weekly 421.40 421.40 421.40 42140 421.40 Monthly T_E_RRORIS_M_LIAISON OFFICER STIPEND 12.5%of Fire Enar.Step El (40 Hour Workweek) 1.22 1.22 1.22 1.22 1.22 Hourly (56 Hour Workweek) 0,87 0.87 0.87 087 0 87 Hourly 97.25 97,25 97.25 9725 97.25 Bi-Weekly 210.70 210.70 210.70 210.70 210 70 Monthly BA,BS,or Fire Officer Certification (40 Hour Workweek) 1.83 1.83 1.83 1.83 1.83 Hourly (56 Hour Workweek) 1,31 1.31 1.31 131 1.31 Hourly 146.31 146.31 146.31 14631 146.31 Bi-Weekly 317.00 317.00 317.00 317.00 317.00 Monthly MA,MS or Chief Officer Certification (40 Hour Workweek) 2.74 2.74 2.74 2.74 2.74 Hourly (56 Hour Workweek) 1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 21923 219.23 Bi-Weekly 475.00 475.00 47500 47500 47500 Monthly Revised 8111/2020 Page 33 RANCHO CUCAMONGA FIRE DISTRICT �140 DATE: September 2, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Department of Innovation and Technology Director SUBJECT: Consideration of a Three-Year Enterprise Licensing Agreement with ESRI for GIS Services in the Amount of Twenty-Seven Thousand Nine Hundred and Sixty Dollars from Fire District General Fund Account No. 3281501-5300. RECOMMENDATION: Staff recommends that the Fire Protection District approve a three-year enterprise license agreement (ELA) with ESRI for comprehensive GIS services including online cloud services, local server and user software, and ancillary support and warranties for all products included under the terms of the ELA. BACKGROUND: In 2017, the City entered into a Small Government Enterprise Licensing Agreement with ESRI of Redlands, California that included subscription licenses for desktop, server, and cloud based products and services from ESRI. This agreement provides the Fire District with a cross-departmental spatial data management platform that directly supports 9-1-1 response location data maintenance and Fire Pre-Plan mapping as well as indirectly supporting several accompanying enterprise platforms such as Accela Land Management, HDL Business Licensing, and the City's RC2Go citizen reporting application. Continuation of the ESRI ELA is a core critical service for the City, providing the framework and base data for multiple internal and public facing services. ANALYSIS: Staff is requesting a single source authorization to enter into this three-year agreement as ESRI is a singularly unique platform and does not issue agreements through value added resellers (VARs). All contracts are negotiated directly with ESRI staff, requiring a single source approach to procuring their GIS services and products. Under the updated terms of ESRI's local government enterprise agreements, staff negotiated a firm-fixed annual cost of$150,000 per year, retaining the same pricing as the final year of the 2017-2020 ELA for the duration of this agreement. A copy of the three-year agreement is on file with the City Clerk's Office. FISCAL IMPACT: The Adopted FY 2020/21 budget has funding allocated across multiple funds (detailed below) to cover the current year's cost of the ESRI ELA. Staff will continue to work with the respective departments to allocate year two and three costs across the appropriate funds during the budget development process. Funding is included in the Adopted FY 2020/21 Budget as follows: • DoIT General Fund Budget Account No. 1001209-5300 (Contract Services) $77,800 • Assessment District Administration Fund Account No. 1100202-5300 $41,160 • Library Fund Account No. 1290601-5300 (Contract Services) $3,080 • Fire District General Fund Account No. 3281501-5300 $27,960 Page 34 COUNCIL GOAL(S) ADDRESSED: Maintaining the ESRI enterprise license agreement supports multiple Council core values including anticipating and embracing the future, actively seeking and respectfully considering all public input, and maintaining continuous improvement. ATTACHMENTS: None Page 2 Page 35 DATE: September 2, 2020 TO: President and Members of the Board of Directors FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Department of Innovation and Technology Director SUBJECT: Consideration to Authorize the Appropriation in the Amount of$78,000 From the Fire Capital Fund, Account No. 3288501-5650 to Complete the Technology Infrastructure for the Public Safety Facility. RECOMMENDATION: Staff recommends that the Fire Protection District approve an appropriation of $78,000 from the Fire District Capital Fund to procure, install and configure network router and switching equipment, wireless access points and other related technology infrastructure at the soon to be completed Public Safety Facility. BACKGROUND: In Fiscal Year 2019/20, the Fire Board approved the construction budget for the Public Safety Facility located at 8870 San Bernardino Road, west of Vineyard. This facility replaces the aging Fire Station 172 and provides the first police substation west of Haven Avenue, enhancing the City's public safety presence and responsiveness citywide. The facility will also house a community room and other improvements to directly serve the communities on the west side of Rancho Cucamonga. ANALYSIS: As part of the overall project, the Public Safety Facility requires extensive technology investments including network switching and routing equipment, VoIP telephone service, PSVN cameras and desktop computers. All of the technology improvements will be completed using existing professional service agreements with ConvergeOne for network services and IntelesysOne for telephone and VoIP PBX services. Funding for the technology improvements were not carried over from the Fiscal Year 2019/20 budget due to timing constraints for the overall project. Staff recommends the Fire Board approve the appropriation of sufficient funds in the current Fiscal Year 2020/21 to complete these technology improvements to the facility, which includes a 10% contingency of$14,989, and a total project budget of$163,662. FISCAL IMPACT: Project funds from the fiscal year 2019/20 were returned to the general fund as there were no vendors selected due to project timelines at the close of the fiscal year. The total project cost is estimated at $163,662 appropriated across the following accounts: Fire 3288501-5650/1733288-6314: $78,000 Police 1017701-5650/1733017-0: $50,555 PSVN 1017701-5603: $35,107 Page 36 COUNCIL GOAL(S) ADDRESSED: Completing the technology improvements to the Public Safety Facility supports multiple Council core values including promoting and enhancing a safe and healthy community for all, anticipating and embracing the future, and maintaining continuous improvement. ATTACHMENTS: None Page 2 Page 37 Olt, i I DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez SUBJECT: Consideration to Approve Bi-Weekly Payroll in the Amount of$972,616.40 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of$6,263,309.15 Dated August 11, 2020 Through August 23, 2020. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment- 1. Page 38 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00011117 08/12/2020 ACTIVE NETWORK LLC 10,000.00 0.00 10,000.00 AP 00011118 08/12/2020 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 41,517.03 0.00 41,517.03 AP 00011119 08/12/2020 CALPINE ENERGY SERVICES LP 102,000.00 0.00 102,000.00 AP 00011120 08/12/2020 GEOGRAPHICS 210.00 0.00 210.00 AP 00011121 08/12/2020 RCCEA 1,822.75 0.00 1,822.75 AP 00011122 08/12/2020 RCPFA 12,449.29 0.00 12,449.29 AP 00011123 08/12/2020 SAN BERNARDINO COUNTY 3,380.00 0.00 3,380.00 AP 00011124 08/12/2020 U S DEPARTMENT OF ENERGY 9,555.23 0.00 9,555.23 AP 00011125 08/13/2020 AIRGAS USA LLC 162.54 0.00 162.54 AP 00011126 08/13/2020 BRODART BOOKS CO 6,377.55 0.00 6,377.55 AP 00011127 08/13/2020 B&K ELECTRIC WHOLESALE 0.00 102.86 102.86 AP 00011128 08/13/2020 BIBLIOTHECA LLC 5,000.00 0.00 5,000.00 AP 00011129 08/13/2020 CITRUS MOTORS ONTARIO INC 0.00 539.05 539.05 AP 00011130 08/13/2020 DIAMOND ENVIRONMENTAL SERVICES 355.65 0.00 355.65 AP 00011131 08/13/2020 EMCOR SERVICES 6,359.00 0.00 6,359.00 AP 00011132 08/13/2020 HOLLIDAY ROCK CO INC 1,197.11 0.00 1,197.11 AP 00011133 08/13/2020 HOSE MAN INC 0.00 260.50 260.50 AP 00011134 08/13/2020 MINUTEMAN PRESS 183.18 0.00 183.18 AP 00011136 08/13/2020 OFFICE DEPOT 2,593.57 1,401.88 3,995.45 *** AP 00011137 08/13/2020 SAFELITE FULFILLMENT INC 244.79 0.00 244.79 AP 00011138 08/19/2020 MOFFATT&NICHOL 127,631.82 0.00 127,631.82 AP 00011139 08/19/2020 SARGENT TOWN PLANNING INC 4,990.00 0.00 4,990.00 AP 00011140 08/19/2020 ABSOLUTE SECURITY INTERNATIONAL INC 16,599.81 0.00 16,599.81 AP 00011141 08/19/2020 RE ASTORIA 2 LLC 134,674.06 0.00 134,674.06 AP 00011142 08/19/2020 RIVERSIDE,CITY OF 6,909.00 0.00 6,909.00 AP 00011143 08/19/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00 AP 00011144 08/19/2020 SHELL ENERGY NORTH AMERICA 376,660.90 0.00 376,660.90 AP 00011145 08/20/2020 BRODART BOOKS CO 71.42 0.00 71.42 AP 00011146 08/20/2020 GENERATOR SERVICES CO INC 3,439.46 3,101.61 6,541.07 *** AP 00011147 08/20/2020 OFFICE DEPOT 262.19 0.00 262.19 AP 00011148 08/20/2020 SIEMENS MOBILITY INC 2,582.54 0.00 2,582.54 AP 00011149 08/20/2020 CARQUEST AUTO PARTS 734.28 0.00 734.28 AP 00011150 08/20/2020 CITRUS MOTORS ONTARIO INC 779.62 0.00 779.62 AP 00011151 08/20/2020 DEMCOINC 120.35 0.00 120.35 AP 00011153 08/20/2020 EMCOR SERVICES 53,170.76 10,807.00 63,977.76 *** AP 00011154 08/20/2020 ESI ACQUISITION INC 0.00 24,000.00 24,000.00 AP 00011155 08/20/2020 LN CURTIS AND SONS 0.00 10,637.73 10,637.73 AP 00011156 08/20/2020 MCFADDEN DALE HARDWARE 148.78 0.00 148.78 AP 00011157 08/20/2020 MINUTEMAN PRESS 475.08 0.00 475.08 AP 00011158 08/20/2020 OFFICE DEPOT 1,698.43 262.67 1,961.10 *** AP 00011159 08/20/2020 PSA PRINT GROUP 0.00 38.79 38.79 AP 00411538 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411539 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411540 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411541 08/12/2020 AMERON POLE PRODUCTS LLC 38,723.76 0.00 38,723.76 AP 00411542 08/12/2020 BOUTROS,BEATRIZ 131.60 0.00 131.60 AP 00411543 08/12/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 9,375.49 0.00 9,375.49 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page 9%me: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411544 08/12/2020 C V W D 0.00 747.25 747.25 AP 00411545 08/12/2020 C V W D 0.00 27.60 27.60 AP 00411546 08/12/2020 CCS ORANGE COUNTY JANITORIAL INC 56,774.13 0.00 56,774.13 AP 00411547 08/12/2020 CHAVEZ,YESENIA 124.32 0.00 124.32 AP 00411548 08/12/2020 CHIU,HSIN CHIEH 114.60 0.00 114.60 AP 00411549 08/12/2020 CUCAMONGA VALLEY WATER DISTRICT 33,935.94 0.00 33,935.94 AP 00411550 08/12/2020 D&K CONCRETE COMPANY 502.12 0.00 502.12 AP 00411551 08/12/2020 EMPLOYMENT DEVELOPMENT DEPT 0.00 877.00 877.00 AP 00411552 08/12/2020 FIRST AID 2000 1,953.56 0.00 1,953.56 AP 00411553 08/12/2020 FUEL SERV 1,420.00 0.00 1,420.00 AP 00411554 08/12/2020 GENERAL NUTRITION CORPORATION 317.81 0.00 317.81 AP 00411555 08/12/2020 HOLT,RYAN 0.00 270.00 270.00 AP 00411556 08/12/2020 HOYT LUMBER CO,S M 0.00 13.55 13.55 AP 00411557 08/12/2020 LANDSCAPE WEST MANAGEMENT SERVICES INC 6,416.39 0.00 6,416.39 AP 00411558 08/12/2020 LIEBERT CASSIDY WHITMORE 6,221.50 0.00 6,221.50 AP 00411559 08/12/2020 LOWES COMPANIES INC 2,829.15 324.39 3,153.54 *** AP 00411560 08/12/2020 MARIPOSA LANDSCAPES INC 105,406.69 0.00 105,406.69 AP 00411561 08/12/2020 MARK CHRISTOPHER INC 131.26 0.00 131.26 AP 00411562 08/12/2020 NV51NC 3,863.88 0.00 3,863.88 AP 00411563 08/12/2020 ORKIN PEST CONTROL 318.02 312.00 630.02 *** AP 00411564 08/12/2020 PUNT CONSULTING GROUP 2,449.00 0.00 2,449.00 AP 00411565 08/12/2020 QUALITY CODE PUBLISHING 748.25 0.00 748.25 AP 00411566 08/12/2020 SHEAKLEY PENSION ADMINISTRATION 457.65 182.45 640.10 *** AP 00411567 08/12/2020 STERLING COFFEE SERVICE 361.16 0.00 361.16 AP 00411568 08/12/2020 URBAN ARENA 1,370.00 0.00 1,370.00 AP 00411569 08/12/2020 VALLEY POWER SYSTEMS INC 0.00 435.00 435.00 AP 00411570 08/12/2020 VENEKLASEN ASSOCIATES INC 0.00 6,000.00 6,000.00 AP 00411571 08/12/2020 VILLALOBOS,MIRANDA 190.71 0.00 190.71 AP 00411572 08/12/2020 XEROX CORPORATION 281.09 0.00 281.09 AP 00411573 08/12/2020 ADVANTAGE SEALING SYSTEMS INC 170.25 0.00 170.25 AP 00411574 08/12/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58 AP 00411575 08/12/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28 AP 00411576 08/12/2020 ALLSTAR FIRE EQUIPMENT INC 0.00 98,584.79 98,584.79 AP 00411577 08/12/2020 ALTSHULER BERZON LLP 7,500.00 0.00 7,500.00 AP 00411578 08/12/2020 AUTO&RV SPECIALISTS INC 92.88 0.00 92.88 AP 00411579 08/12/2020 BLACKSMITH SHOP,THE 3,480.00 0.00 3,480.00 AP 00411580 08/12/2020 C T&T CONCRETE PAVING INC 70,172.46 0.00 70,172.46 AP 00411581 08/12/2020 C V W D 623.90 0.00 623.90 AP 00411587 08/12/2020 C V W D 114,223.81 549.62 114,773.43 *** AP 00411588 08/12/2020 CAL PERS LONG-TERM CARE PROGRAM 164.48 0.00 164.48 AP 00411589 08/12/2020 CALIFORNIA MUNICIPAL UTILITIES ASSOC 2,292.35 0.00 2,292.35 AP 00411590 08/12/2020 CALIFORNIA,STATE OF 314.11 0.00 314.11 AP 00411591 08/12/2020 CALIFORNIA,STATE OF 342.73 0.00 342.73 AP 00411592 08/12/2020 CCS ORANGE COUNTY JANITORIAL INC 8,387.78 0.00 8,387.78 AP 00411593 08/12/2020 CENTRAL SCHOOL DISTRICT 10,000.00 0.00 10,000.00 AP 00411594 08/12/2020 CHAMPION AWARDS&SPECIALTIES 38.79 0.00 38.79 AP 00411595 08/12/2020 CHITLIK,DONALD 4,297.00 0.00 4,297.00 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page'ime: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411596 08/12/2020 CINTAS CORPORATION #150 1,646.01 374.61 2,020.62 *** AP 00411597 08/12/2020 CLF WAREHOUSE 0.00 24.98 24.98 AP 00411598 08/12/2020 CMTA 380.00 0.00 380.00 AP 00411599 08/12/2020 COMPLETE RE SERVICES INC 76.40 0.00 76.40 AP 00411600 08/12/2020 D&K CONCRETE COMPANY 5,273.84 0.00 5,273.84 AP 00411601 08/12/2020 DAISYECO INC 114.72 0.00 114.72 AP 00411602 08/12/2020 DELL MARKETING LP 40,713.89 0.00 40,713.89 AP 00411603 08/12/2020 DELTA DENTAL INSURANCE COMPANY 1,034.36 0.00 1,034.36 AP 00411604 08/12/2020 DELTA DENTAL INSURANCE COMPANY 40,894.58 0.00 40,894.58 AP 00411605 08/12/2020 DIRECTV 24.50 0.00 24.50 AP 00411606 08/12/2020 DIRECTV 69.99 0.00 69.99 AP 00411607 08/12/2020 DIRECTV 88.79 0.00 88.79 AP 00411608 08/12/2020 E GROUP,THE 450.00 0.00 450.00 AP 00411609 08/12/2020 EIGHTH AVENUE ENTERPRISE LLC 1,045.96 0.00 1,045.96 AP 00411610 08/12/2020 EXPRESS BRAKE SUPPLY INC 96.21 0.00 96.21 AP 00411611 08/12/2020 FACTORY MOTOR PARTS 0.00 2,610.46 2,610.46 AP 00411612 08/12/2020 FEDERAL EXPRESS CORP 17.25 0.00 17.25 AP 00411613 08/12/2020 FORTIN LAW GROUP 5,834.25 0.00 5,834.25 AP 00411614 08/12/2020 FRANKLIN TRUCK PARTS INC 0.00 1,993.66 1,993.66 AP 00411616 08/12/2020 FRONTIER COMM 2,446.89 655.03 3,101.92 *** AP 00411617 08/12/2020 G&M BUSINESS INTERIORS 0.00 2,291.84 2,291.84 AP 00411618 08/12/2020 GEINU VARGHESE 1,500.00 0.00 1,500.00 AP 00411619 08/12/2020 GILLISON,JOHN 130.00 0.00 130.00 AP 00411620 08/12/2020 GLOBALSTAR USA 155.23 0.00 155.23 AP 00411621 08/12/2020 GOLDEN STATE CONSTRUCTORS INC 159,283.17 0.00 159,283.17 AP 00411622 08/12/2020 GONSALVES&SON,JOE A 6,000.00 0.00 6,000.00 AP 00411623 08/12/2020 GRAINGER 0.00 9.53 9.53 AP 00411624 08/12/2020 GRAPHICS FACTORY PRINTING INC 323.25 0.00 323.25 AP 00411625 08/12/2020 HOME DEPOT CREDIT SERVICES 216.25 0.00 216.25 AP 00411626 08/12/2020 HOSE HEAVEN 139.86 0.00 139.86 AP 00411627 08/12/2020 HUNTINGTON HARDWARE CO INC 579.61 0.00 579.61 AP 00411628 08/12/2020 INLAND TOPSOIL MIXES 646.50 0.00 646.50 AP 00411629 08/12/2020 INYO NETWORKS 6,394.50 0.00 6,394.50 AP 00411630 08/12/2020 J J KELLER AND ASSOC INC 995.00 0.00 995.00 AP 00411631 08/12/2020 KENNEDY EQUIPMENT INC 1,028.43 0.00 1,028.43 AP 00411632 08/12/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19 AP 00411634 08/12/2020 LOWES COMPANIES INC 2,110.89 912.83 3,023.72 *** AP 00411635 08/12/2020 LU'S LIGHTHOUSE INC 217.48 0.00 217.48 AP 00411636 08/12/2020 MARIPOSA LANDSCAPES INC 1,366.92 0.00 1,366.92 AP 00411637 08/12/2020 MARK CHRISTOPHER INC 413.74 0.00 413.74 AP 00411638 08/12/2020 MARLINK SA INC 0.00 163.09 163.09 AP 00411639 08/12/2020 MATSUNAGA,AIKO 118.00 0.00 118.00 AP 00411640 08/12/2020 MIDWEST TAPE 1,049.50 0.00 1,049.50 AP 00411641 08/12/2020 MORA,NANCY 37.86 0.00 37.86 AP 00411642 08/12/2020 MUTUAL PROPANE 0.00 20.00 20.00 AP 00411643 08/12/2020 NAPA AUTO PARTS 0.00 363.79 363.79 AP 00411644 08/12/2020 OCTAVIO CHAVEZ AND LAW OFFICES OF 50,000.00 0.00 50,000.00 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page 4lme: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411645 08/12/2020 ONTARIO WINNELSON CO 0.00 317.86 317.86 AP 00411646 08/12/2020 ONTRAC 61.25 0.00 61.25 AP 00411647 08/12/2020 PATTON SALES CORP 328.19 0.00 328.19 AP 00411648 08/12/2020 PEP BOYS 175.68 0.00 175.68 AP 00411649 08/12/2020 PICKNEY,MICHELE 346.92 0.00 346.92 AP 00411650 08/12/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17 AP 00411651 08/12/2020 PROGRESSIVE BUSINESS PUBLICATIONS SPECIALTIES 1,080.00 0.00 1,080.00 AP 00411652 08/12/2020 PUBLICINPUT.COM 29,500.00 0.00 29,500.00 AP 00411653 08/12/2020 QUADIENT INC 540.46 0.00 540.46 AP 00411654 08/12/2020 R AND R AUTOMOTIVE 971.63 0.00 971.63 AP 00411655 08/12/2020 RANCHO SMOG CENTER 159.80 0.00 159.80 AP 00411656 08/12/2020 RBM LOCK AND KEY SERVICE 42.83 0.00 42.83 AP 00411657 08/12/2020 RGB RICE GENERAL BUILDING 12,665.88 0.00 12,665.88 AP 00411658 08/12/2020 SAFE-ENTRY TECHNICAL INC 0.00 260.00 260.00 AP 00411659 08/12/2020 SAN BERNARDINO CO AUDITOR CONT 5,992.23 0.00 5,992.23 AP 00411660 08/12/2020 SBPEA 2,442.21 0.00 2,442.21 AP 00411661 08/12/2020 SC FUELS 19,647.98 0.00 19,647.98 AP 00411662 08/12/2020 SEGURA,DANIELLE 176.04 0.00 176.04 AP 00411663 08/12/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00 AP 00411664 08/12/2020 SHERWIN WILLIAMS CO,THE 37.44 0.00 37.44 AP 00411665 08/12/2020 SHOOK,TYLER 0.00 70.00 70.00 AP 00411666 08/12/2020 SHRED PROS 176.00 0.00 176.00 AP 00411667 08/12/2020 SOFTWARE HOUSE INTERNATIONAL INC 112,065.20 0.00 112,065.20 AP 00411668 08/12/2020 SONSRAY MACHINERY LLC 762.68 0.00 762.68 AP 00411669 08/12/2020 SOUTH COAST AQMD 557.42 0.00 557.42 AP 00411674 08/12/2020 SOUTHERN CALIFORNIA EDISON 8,837.23 3,393.64 12,230.87 *** AP 00411675 08/12/2020 SOUTHERN CALIFORNIA EDISON 19,560.67 0.00 19,560.67 AP 00411676 08/12/2020 STANDARD INSURANCE COMPANY 11,722.39 0.00 11,722.39 AP 00411677 08/12/2020 STANDARD INSURANCE COMPANY 3,560.84 0.00 3,560.84 AP 00411678 08/12/2020 STERLING COFFEE SERVICE 1,045.05 0.00 1,045.05 AP 00411679 08/12/2020 SUCCESS EXPRESSED 1,000.00 0.00 1,000.00 AP 00411680 08/12/2020 SUPERION LLC 948.20 0.00 948.20 AP 00411681 08/12/2020 TINT CITY WINDOW TINTING 40.00 0.00 40.00 AP 00411682 08/12/2020 TRANSWEST TRUCK CENTER 0.00 323.24 323.24 AP 00411683 08/12/2020 TROYAN,LINDA A 85.12 0.00 85.12 AP 00411684 08/12/2020 UNITED WAY 50.00 0.00 50.00 AP 00411685 08/12/2020 UPS 41.27 0.00 41.27 AP 00411686 08/12/2020 VERIZON 38.97 0.00 38.97 AP 00411687 08/12/2020 VERIZON WIRELESS-LA 5,314.94 0.00 5,314.94 AP 00411688 08/12/2020 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00411689 08/12/2020 VOHNE LICHE KENNELS INC 125.00 0.00 125.00 AP 00411690 08/12/2020 WAXIE SANITARY SUPPLY 2,678.33 0.00 2,678.33 AP 00411691 08/12/2020 WEST COAST LIGHTS&SIRENS 0.00 14,045.55 14,045.55 AP 00411692 08/12/2020 WESTLAND GROUP INC 22,560.00 0.00 22,560.00 AP 00411693 08/19/2020 ABLE BUILDING MAINTENANCE 561.20 0.00 561.20 AP 00411694 08/19/2020 AERO FRESH HEATING&AC 236.48 0.00 236.48 AP 00411695 08/19/2020 CONVERGEONE INC 21,639.29 0.00 21,639.29 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page f me: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411696 08/19/2020 EMPLOYMENT DEVELOPMENT DEPT 20,894.16 0.00 20,894.16 AP 00411697 08/19/2020 FLETCHER,SUSAN 95.04 0.00 95.04 AP 00411698 08/19/2020 HOLGERSEN,KRISTINA 253.00 0.00 253.00 AP 00411699 08/19/2020 HR GREEN PACIFIC INC 12,735.90 0.00 12,735.90 AP 00411700 08/19/2020 LINCUS INC 6,240.00 0.00 6,240.00 AP 00411701 08/19/2020 ONWARD ENGINEERING 15,400.00 0.00 15,400.00 AP 00411702 08/19/2020 PACIFIC BUILDERS&ROOFING INC 14,257.30 0.00 14,257.30 AP 00411703 08/19/2020 SILVER&WRIGHT LLP 0.00 7,177.30 7,177.30 AP 00411704 08/19/2020 WEST COAST ARBORISTS INC 2,403.00 0.00 2,403.00 AP 00411705 08/19/2020 360 DEEP CLEANING LLC 0.00 2,600.00 2,600.00 AP 00411706 08/19/2020 ABLE BUILDING MAINTENANCE 5,615.45 0.00 5,615.45 AP 00411707 08/19/2020 ADVANCED CHEMICAL TRANSPORT INC 1,502.50 0.00 1,502.50 AP 00411708 08/19/2020 ALCORN,RICHARD 99.00 0.00 99.00 AP 00411709 08/19/2020 ALPHAGRAPHICS 109.04 0.00 109.04 AP 00411710 08/19/2020 ALTUM GROUP,THE 4,890.00 0.00 4,890.00 AP 00411711 08/19/2020 AMTECH ELEVATOR SERVICES 3,672.00 0.00 3,672.00 AP 00411712 08/19/2020 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 1,945.00 0.00 1,945.00 AP 00411713 08/19/2020 ATLAS PLANNING SOLUTIONS 7,825.00 0.00 7,825.00 AP 00411714 08/19/2020 BILL&WAGS INC 0.00 379.69 379.69 AP 00411715 08/19/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 36,679.17 0.00 36,679.17 AP 00411719 08/19/2020 C V W D 109,089.24 638.17 109,727.41 *** AP 00411720 08/19/2020 CALIFA GROUP 400.00 0.00 400.00 AP 00411721 08/19/2020 CALIF DEPT OF TAX&FEE ADMINISTRATION 492.58 585.22 1,077.80 *** AP 00411722 08/19/2020 CALIX INC 4,893.90 0.00 4,893.90 AP 00411723 08/19/2020 CAMERON-DANIEL PC 1,433.50 0.00 1,433.50 AP 00411724 08/19/2020 CENTRAL SUPPLY INTERNATIONAL 0.00 471.50 471.50 AP 00411725 08/19/2020 CINTAS CORPORATION #150 0.00 360.42 360.42 AP 00411726 08/19/2020 CIVIC SOLUTIONS INC 15,195.00 0.00 15,195.00 AP 00411727 08/19/2020 CONFIRE JPA 0.00 183,799.25 183,799.25 AP 00411728 08/19/2020 CORODATA MEDIA STORAGE INC 62.49 0.00 62.49 AP 00411729 08/19/2020 CREATIVE BRAIN LEARNING 1,398.60 0.00 1,398.60 AP 00411730 08/19/2020 DAISYECO INC 410.96 0.00 410.96 AP 00411731 08/19/2020 DANIELS TIRE SERVICE 0.00 2,573.42 2,573.42 AP 00411732 08/19/2020 DOG WASTE DEPOT 740.67 0.00 740.67 AP 00411733 08/19/2020 EKAHAU INC 1,595.00 0.00 1,595.00 AP 00411734 08/19/2020 EXPERIAN 52.00 0.00 52.00 AP 00411735 08/19/2020 FRANCK,KATHLEEN 100.00 0.00 100.00 AP 00411736 08/19/2020 FRASURE,MICHAEL 2,300.00 0.00 2,300.00 AP 00411737 08/19/2020 GEORGE HILLS COMPANY 983.68 0.00 983.68 AP 00411738 08/19/2020 GONSALVES&SON,JOE A 3,000.00 0.00 3,000.00 AP 00411739 08/19/2020 GRAINGER 3,584.04 0.00 3,584.04 AP 00411740 08/19/2020 HERITAGE EDUCATION GROUP 884.00 0.00 884.00 AP 00411741 08/19/2020 HMC ARCHITECTS 2,887.72 16,379.12 19,266.84 *** AP 00411742 08/19/2020 HOYT LUMBER CO,S M 0.00 22.18 22.18 AP 00411743 08/19/2020 INTERSTATE BATTERIES 336.18 0.00 336.18 AP 00411744 08/19/2020 K-K WOODWORKING 64.59 0.00 64.59 AP 00411745 08/19/2020 LEISURE COACHWORKS 1,750.85 0.00 1,750.85 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page fime: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411746 08/19/2020 LOCAL AGENCY FORMATION COMMISSION 2,600.00 0.00 2,600.00 AP 00411747 08/19/2020 MERCURY DISPOSAL SYSTEM INC 2,626.06 0.00 2,626.06 AP 00411748 08/19/2020 MONTGOMERY HARDWARE CO 1,002.40 0.00 1,002.40 AP 00411749 08/19/2020 NAPA AUTO PARTS 0.00 919.97 919.97 AP 00411750 08/19/2020 NBS 0.00 411.25 411.25 AP 00411751 08/19/2020 OCCUPATIONAL HEALTH CTRS OF CA 64.00 276.00 340.00 *** AP 00411752 08/19/2020 OCTAVIO CHAVEZ AND LAW OFFICES OF 50,000.00 0.00 50,000.00 AP 00411753 08/19/2020 ORAS,CHRISTINA 335.50 0.00 335.50 AP 00411754 08/19/2020 PACIFIC PRODUCTIONS 2,750.00 0.00 2,750.00 AP 00411755 08/19/2020 POSTAL PERFECT 75.00 0.00 75.00 AP 00411756 08/19/2020 PRISTINE UNIFORMS LLC 0.00 190.69 190.69 AP 00411757 08/19/2020 RANCHO MALL LLC 1,029.83 0.00 1,029.83 AP 00411758 08/19/2020 RDO EQUIPMENT COMPANY 1,231.50 0.00 1,231.50 AP 00411759 08/19/2020 RED WING BUSINESS ADVANTAGE ACCOUNT 3,876.54 0.00 3,876.54 AP 00411760 08/19/2020 SAFE-ENTRY TECHNICAL INC 0.00 180.74 180.74 AP 00411761 08/19/2020 SAM'S CLUB/SYNCHRONY BANK 551.98 0.00 551.98 AP 00411762 08/19/2020 SAN BERNARDINO CTY DEPT OF PUBLIC WORKS 58,127.00 0.00 58,127.00 AP 00411763 08/19/2020 SCALES,KARINA 51.20 0.00 51.20 AP 00411764 08/19/2020 SHERWIN WILLIAMS CO,THE 71.02 0.00 71.02 AP 00411766 08/19/2020 SHOETERIA 8,917.32 0.00 8,917.32 AP 00411768 08/19/2020 SONG,LEYI 117.18 0.00 117.18 AP 00411769 08/19/2020 SOUTH COAST AQMD 0.00 842.04 842.04 AP 00411773 08/19/2020 SOUTHERN CALIFORNIA EDISON 9,190.29 1,449.41 10,639.70 *** AP 00411774 08/19/2020 SOUTHERN CALIFORNIA EDISON 59,257.39 0.00 59,257.39 AP 00411775 08/19/2020 SOUTHERN CALIFORNIA EDISON 401.66 0.00 401.66 AP 00411776 08/19/2020 SOUTHERN CALIFORNIA EDISON 12,000.00 0.00 12,000.00 AP 00411777 08/19/2020 STATE BOARD OF EQUALIZATION 3,500.00 0.00 3,500.00 AP 00411778 08/19/2020 STOTZ EQUIPMENT 228.35 0.00 228.35 AP 00411779 08/19/2020 STRATEGIC ECONOMICS INC 10,844.75 0.00 10,844.75 AP 00411780 08/19/2020 SUNSHINE GROWERS NURSERY INC 219.81 0.00 219.81 AP 00411781 08/19/2020 SUNWORKS UNITED INC 13,855.35 0.00 13,855.35 AP 00411782 08/19/2020 SUSAN JACKSON HARDEN INC. 7,850.00 0.00 7,850.00 AP 00411783 08/19/2020 TORTI GALLAS AND PARTNERS INC 500.00 0.00 500.00 AP 00411784 08/19/2020 TRANSWEST TRUCK CENTER 0.00 97.82 97.82 AP 00411785 08/19/2020 TRINER,MARY FLO 9.00 0.00 9.00 AP 00411786 08/19/2020 U.S.BANK PARS ACCT#6746022500 15,055.91 0.00 15,055.91 AP 00411787 08/19/2020 U.S.BANK PARS ACCT#6746022500 1,096.45 0.00 1,096.45 AP 00411788 08/19/2020 U.S.BANK PARS ACCT#6745033700 6,605.00 0.00 6,605.00 AP 00411789 08/19/2020 ULINE 339.15 0.00 339.15 AP 00411790 08/19/2020 UNDERHILL,JENNIFER 815.52 0.00 815.52 AP 00411791 08/19/2020 URBAN3 8,560.00 0.00 8,560.00 AP 00411792 08/19/2020 VAN DAELE HOMES CORPORATION 10,932.35 0.00 10,932.35 AP 00411793 08/19/2020 VENEKLASEN ASSOCIATES INC 0.00 3,000.00 3,000.00 AP 00411794 08/19/2020 VERIZON WIRELESS-LA 171.38 0.00 171.38 AP 00411795 08/19/2020 VERIZON WIRELESS-LA 272.81 0.00 272.81 AP 00411796 08/19/2020 VERIZON WIRELESS-LA 491.60 0.00 491.60 AP 00411797 08/19/2020 VISION SERVICE PLAN CA 10,708.95 0.00 10,708.95 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page ffine: 08:07:14 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Ca Fire Amount AP 00411798 08/19/2020 VIVINT SOLAR DEVELOPER LLC 174.07 0.00 174.07 AP 00411799 08/19/2020 WALTERS WHOLESALE ELECTRIC CO 933.16 0.00 933.16 AP 00411800 08/19/2020 WAXIE SANITARY SUPPLY 42.71 1,779.46 1,822.17 *** AP 00411801 08/19/2020 WELLS FARGO BANK N A 3,500.00 0.00 3,500.00 AP 00411802 08/19/2020 WEST COAST ARBORISTS INC 19,767.00 0.00 19,767.00 AP 00411803 08/19/2020 WESTLAND GROUP INC 5,068.50 0.00 5,068.50 AP 00411804 08/19/2020 XEROX FINANCIAL SERVICES 298.38 0.00 298.38 Total City: $6,263,309.15 Total Fire: $411,439.50 Grand Total: , Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: 7 Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page'fine: 08:07:14 01 -PIP CITY OF RANCHO CUCAMONGA DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Veronica Lopez SUBJECT: Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the Amount of$79.39 Dated August 11, 2020 Through August 23, 2020. RECOMMENDATION: Staff recommends City Council approve payment of demands as presented. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment - 1. Page 46 CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. Agenda Check Register 8/11/2020 through 8/23/2020 Check No. Check Date Vendor Name Citv Fire Amount AP 00411767 08/19/2020 SO CALIF GAS COMPANY 79.39 290.91 370.30 *** Total City: $79.39 Total Fire: $290.91 Grand Total: $37U.3U Note: *** Check Number includes both City and Fire District expenditures User: VLOPEZ-VERONICA LOPEZ Page: I Current Date: 08/24/2020 Report:CK_AGENDA REG_PORTRAIT_CONSOLIDATED-CK:Agenda Check Register Portrait Layout Page 4lme: 08:08:32 CITY OF RANCHO CUCAMONGA Olw-- DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Donny Mahoney, Chief of Police Michael J. Smith, Administrative Lieutenant Karen Hunt, Sheriffs Service Specialist SUBJECT: Consideration to Accept Grant Revenue from the Edward Byrne Memorial Justice Assistance Grant and Authorize Appropriation of these Funds to Purchase Equipment for the Rancho Cucamonga Police Department. RECOMMENDATION: Staff recommends the City Council accept grant revenue in the amount of $59,680 from the United States Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) for 2017, 2018 and 2019 fiscal year awards. Staff also recommends the City Council authorize the appropriation of funds from the JAG Grant Fund in the amount of $59,680 to purchase equipment for the Rancho Cucamonga Police Department. BACKGROUND: Byrne Justice Assistance (BJA) recently announced the availability of grant funds to state and local units of government through the Byrne JAG Grant. This program allows state and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. Previously, awards for fiscal years 2017, 2018 and 2019 were held up in court due to new verbiage requiring compliance with 8 U.S.C., Section 1373 within the grant. This verbiage went against sanctuary City/State rules that they will not exchange citizenship and immigration status among federal, state and local government entities and officials. The Ninth Circuit Court ruled these new requirements were not lawful. They are stricken from the grants with an X in each of the following sections as noted below: 2017: Beginning on page 15, sections 52 — 56 2018: Beginning on page 12, sections 41 —47 2019: Beginning on page 13, sections 31 —41 These changes were reviewed and approved by the San Bernardino County Board of Supervisors on June 9, 2020 and Rancho Cucamonga City Attorney Jim Markman on August 5, 2020. Page 48 ANALYSIS: The equipment to be purchased from the previously mentioned grants would be as follows: FY 2017 1. A double tier, 6 door, temporary evidence locker. $1,000 2. One Drop Car Camera System that allows the Multiple Enforcement Team (MET) to safety surveille a location without being on scene. $11,200 3. Miscellaneous tools and equipment that will assist and provide additional layers of safety to our MET Team while investigating marijuana grow locations. $5,500 4. Miscellaneous equipment not yet identified to assist station personnel with investigations. $3,618 FY 2018 1. One Forensic computer to replace the ten-year old one currently in use. $10,500 2. 44 Hard drives for the system. $8,748 FY 2019 1. Five MDC (mobile computers — can be used in and outside a patrol unit). These five MDC's would be assigned for the specific use of the Field Training Officer's (FTO) while training a new deputy. $19,114 *The cost of the five MDC's is greater than the total of the 2019 JAG Grant. FY 2019 will fund approximately 3.5 of the needed MDC's. The 2020 FY JAG Grant Funding has already been approved by San Bernardino County Board of Supervisors on August 11, 2020 and will likely fund at the same time as FY 2019. We will be asking to supplement FY 2019 funding with some of FY 2020 appropriation of funds to purchase the total five MDC's when these additional funds are available for use. Balance to be paid from 2020 is $8,011.00. FISCAL IMPACT: Staff is requesting the City Council accept JAG Grant funds into account number 1361000-4740 (Grant Income) by grant year as follows: FY 2017 JAG Grant Funds $21,318.00 FY 2018 JAG Grant Funds $19,248.00 FY 2019 JAG Grant Funds $19,114.00 Page 49 Appropriate funding: FY 2017— $11,200.00 1361701-5603 (Capital Outlay-Equipment) $10,118.00 1361701-5207 (O & M/Capital Supplies) FY2018 — $19,248.00 1361701-5605 (Capital Outlay-Computer Equipment FY2019 — $19114.00 1361701-5605 (Capital Outlay-Computer Equipment) COUNCIL GOAL(S) ADDRESSED: These purchases will assist in more efficiently training new Deputies at the station, providing useful tools and safety equipment to the MET Team for their marijuana grow investigations and an updated computer for forensic investigations of computers and phones. All of these tools will assist Deputies in investigation efforts and discovery of evidence for prosecutions of criminals in the City of Rancho Cucamonga. All of these efforts support the City's goals of creating and maintaining a city that people feel safe residing, shopping and doing business in. ATTACHMENTS: Attachment 1 - 2017 JAG Sub-Award Attachment 2 - 2018 JAG Sub-Award Attachment 3 - 2019 JAG Sub-Award Page 50 County of San Bernardino 385 North Arrowhead Avenue SAN BERNARDINO San Bernardino,CA 92415-0123 Grant COUNTY Sub-Award PAGE 1 OF 26 Law and Justice Group 909-387-5005 SUBRECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2017-DJ-BX-0991 City of Rancho Cucamonga 10500 Civic Center Drive,PO Box 807 Rancho Cucamonga,CA 91729 SUB-AWARD NUMBER: 2017-DJ-BX-0991-Rancho Cucamonga SUBRECIPIENT IRS/VENDOR NO. PROJECT PERIOD: FROM 10/01/2016 TO 09/30/2020 95-3213002 BUDGET PERIOD: FROM 10/01/2016 TO 09/30/2020 SUBRECIPIENT DUNS NO. AWARD DATE 11/02/2018 00-705-2970 PREVIOUS AWARD AMOUNT $0 PROJECT TITLE AMOUNT OF THIS AWARD $21,318 2017 Justice Assistance Grant TOTA L S U B-AWA R D $21,318 SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S),WHICH INCLUDE THE AWARD CONTINUATION SHEETS(PAGES 2-21),A SUPPLEMENTAL STATEMENT BY THE COUNTY OF SAN BERNARDINO(1 PAGE),AND THE SUBRECIPIENT MONITORING PROCEDURES FOR THE COUNTY OF SAN BERNARDINO LAW AND JUSTICE GROUP(4 PAGES). STATUTORY AUTHORITY FOR GRANT This project is supported under FY17(BJA-JAG State and JAG Local)Title I of Pub.L.No.90-351(generally codified at 42 U.S.C.3711-3797ff-5),including subpart 1 of part E(codified at 42 U.S.C.3750-3758);see also 28 U.S.C.530C(a). CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) 16.738-Edward Byrne Memorial Justice Assistance Grant Program GRANTEEAPPROVAL man SUBRECIPIENT ACCEPTANCE TYPED NAME AND TITLE OF APPROVING OFFICIAL TYPED NAME AND TITLE OF AUTHORIZED SUBRECIPIENT OFFICIAL G.Christopher Gardner,Chair John Gillison,City Manager San Bernardino County Law and Justice Group City of Rancho Cucamonga SIGNATURE OF APPROVING OFFICIAL SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL DATE DATE Page 51 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 1. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements--whether a condition set out in full below,a condition incorporated by reference below,or a certification or assurance related to conduct during the award period-- may result in the Office of Justice Programs("OJP")taking appropriate action with respect to the recipient and the award. Among other things,the OJP may withhold award funds,disallow costs,or suspend or terminate the award. The Department of Justice("DOJ"),including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 42 U.S.C.3795a),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2017 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2017 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2017 award. For more information and resources on the Part 200 Uniform Requirements as they relate to ON awards and subawards ("subgrants"),see the OJP website at https:Hojp.gov/funding/Part200UniformRequirements.htm. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the DOJ Grants Financial Guide as posted on the OJP website(currently,the"2015 DOJ Grants Financial Guide"available at https:Hojp.gov/financialguide/DOJ/index.htm),including any updated version that may be posted during the period of performance. ON FORM 4000/2(REV.4-88) Page 52 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE s OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 4. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully completed an"OJP financial management and grant administration training"by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1,2016,will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or FPOC must have successfully completed an"OJP financial management and grant administration training"by 120 calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful completion of such a training on or after January 1,2016,will satisfy this condition. A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fmts.htTn. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 5. Requirements related to"de minimis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis" indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. 6. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. OJP FORM 4000/2(REV.4-88) Page 53 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 7. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov/fLinding/Explore/SAM.htrn(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 8. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. 9. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$150,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$150,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https:Hojp.gov/funding/Explore/NoncompetitiveProcurement.httn (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed$150,000)),and are incorporated by reference here. OJP FORM 4000/2(REV.4-88) Page 54 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 10. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 11. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"2015 DOJ Grants Financial Guide"). 12. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 13. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/ojptrainingguidingprinciples.htm. 14. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 15. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OV W,as appropriate)during the period of performance for this award,if the recipient is designated as"high- risk"for purposes of the DOJ high-risk grantee list. ON FORM 4000/2(REV.4-88) Page 55 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 6 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. 17. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38,specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R.,a DOJ regulation,was amended effective May 4,2016. Among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of the regulation,now entitled"Partnerships with Faith-Based and Other Neighborhood Organizations,"is available via the Electronic Code of Federal Regulations(currently accessible at https://www.ecfr.gov/cgi- bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current" data. 19. Restrictions on"lobbying" In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of govennnent. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. ON FORM 4000/2(REV.4-88) Page 56 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 20. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2017) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general provisions"in the Consolidated Appropriations Act,2017,are set out at https://ojp.gov/funding/Explore/FY17AppropriationsRestrictions.htm,and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 21. Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General (OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division, 1425 New York Avenue,N.W.Suite 7100,Washington,DC 20530;and/or(2)the DOJ OIG hotline:(contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881(fax). Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline. ON FORM 4000/2(REV.4-88) Page 57 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 22. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. ON FORM 4000/2(REV.4-88) Page 58 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 9 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 23. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 24. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 25. Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols,and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). 26. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at https://ojp.gov/fanding/Explore/FFATA.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). ON FORM 4000/2(REV.4-88) Page 59 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 10 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 27. Use of program income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report,SF 425. 28. Justice Information Sharing In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community,the recipient(and any subrecipient at any tier) must comply with DOJ's Global Justice Information Sharing Initiative(DOJ's Global)guidelines and recommendations for this particular award.The recipient shall conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at: https://it.ojp.gov/gsp_grantcondition.The recipient shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. 29. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 30. Compliance with 28 C.F.R.Part 23 With respect to any information technology system funded or supported by funds under this award,the recipient(and any subrecipient at any tier)must comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation.Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.3789g(c)-(d). The recipient may not satisfy such a fine with federal funds. 31. Protection of human research subjects The recipient(and any subrecipient at any tier)must comply with the requirements of 28 C.F.R.Part 46 and all OJP policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 32. Confidentiality of data The recipient(and any subrecipient at any tier)must comply with all confidentiality requirements of 42 U.S.C.3789g and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.The recipient further agrees,as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,28 C.F.R.22.23. ON FORM 4000/2(REV.4-88) Page 60 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 11 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 33. Verification and updating of recipient contact information The recipient must verify its Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 34. Law enforcement task forces-required training Within 120 days of award acceptance,each current member of a law enforcement task force funded with award funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank, must complete required online(intemet-based)task force training.Additionally,all future task force members must complete this training once during the period of performance for this award,or once every four years if multiple OJP awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.If award funds are used to support a task force,the recipient must compile and maintain a task force personnel roster,along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 35. Required attendance at BJA-sponsored events The recipient(and its subrecipients at any tier)must participate in BJA-sponsored training events,technical assistance events,or conferences held by BJA or its designees,upon BJA's request. 36. Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. ON FORM 4000/2(REV.4-88) Page 61 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 12 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 37. Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes.If it is determined that any of the following activities will be funded by the award,the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below,whether or not they are being specifically funded with these award funds.That is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order to use these award funds,this condition must first be met.The activities covered by this condition are: a.New construction; b.Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d.Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at https:/Ibja.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients'existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 38. Establishment of trust fund If award funds are being drawn down in advance,the recipient(or a subrecipient,with respect to a subaward)is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund, including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate the award funds in the trust fund(including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to OJP at the time of closeout. ON FORM 4000/2(REV.4-88) Page 62 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 13 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 39. Prohibition on use of award funds for match under BVP program JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the DOJ Bulletproof Vest Partnership(BVP)program. 40. Certification of body armor"mandatory wear"policies The recipient agrees to submit a signed certification that all law enforcement agencies receiving body armor purchased with funds from this award have a written"mandatory wear"policy in effect.The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab- resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 41. Body armor-compliance with NIJ standards Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List(https://nij.gov/).In addition,ballistic-resistant and stab-resistant body armor purchased must be American-made.The latest NIJ standard information can be found here:https://nij.gov/topics/technology/body- armor/pages/safety-initiative.aspx. 42. Required monitoring of subawards The recipient must monitor subawards under this JAG award in accordance with all applicable statutes,regulations, award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. 43. Reporting requirements The recipient must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports through OJP's GMS(https:Hgrants.ojp.usdoj.gov).Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org).For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage.Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 44. Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de- escalation of conflict,and constructive engagement with the public. ON FORM 4000/2(REV.4-88) Page 63 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 14 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 45. Prohibited Expenditures List Award funds may not be used for items that are listed on the Prohibited Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time.The Prohibited Expenditure List may be accessed here:https://www.bja.gov/funding/JAGControlledPurchaseList.pdf 46. Controlled expenditures-prior written approval required Award funds may not be used for items that are listed on the Controlled Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time,without explicit written prior approval from BJA. The Controlled Expenditure List,and instructions on how to request approval for purchase or acquisitions are set out at https://www.bja.gov/funding/JAGControlledPurchaseList.pdf 47. Controlled expenditures-incident reporting If an agency uses award funds to purchase or acquire any item on the Controlled Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time,the agency must collect and retain(for at least 3 years)certain information about the use of--(1)any federally-acquired Controlled Equipment in the agency's inventory,and(2)any other controlled equipment in the same category as the federally-acquired controlled equipment in the agency's inventory,regardless of source;and the agency must make that information available to BJA upon request.Details about what information must be collected and retained are set out at https:Hojp.gov/docs/LE- Equipment-WG-Final-Report.pdf. 48. Sale of items on Controlled Expenditure List Notwithstanding the provision of the Part 200 Uniform Requirements set out at 2 C.F.R.200.313,no equipment listed on the Controlled Expenditure List that is purchased with award funds may be transferred or sold to a third party, except as described below: a. Agencies may transfer or sell any controlled equipment,except riot helmets and riot shields,to a Law Enforcement Agency(LEA)after obtaining prior written approval from BJA.As a condition of that approval,the acquiring LEA will be required to submit information and certifications to BJA as if it were requesting approval to use award funds for the initial purchase of items on the Controlled Expenditure List. b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award. c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non-LEAS,with the exception of fixed wing aircraft,rotary wing aircraft,and command and control vehicles.Before any such transfer or sale is finalized,the agency must obtain prior written approval from BJA.All law enforcement-related and other sensitive or potentially dangerous components,and all law enforcement insignias and identifying markings must be removed prior to transfer or sale. The recipient must notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased with award funds,and must abide by any applicable laws(including regulations)in such disposal. 49. Prohibited or controlled expenditures-Effect of failure to comply Failure to comply with an award condition related to prohibited or controlled expenditures may result in denial of any further approvals of controlled expenditures under this or other federal awards. ON FORM 4000/2(REV.4-88) Page 64 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 15 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 50. Controlled expenditures-Standards Consistent with recommendation 2.1 of Executive Order 13688,a law enforcement agency that acquires controlled equipment with award funds must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards.General Policing Standards includes policies on(a) Community Policing;(b)Constitutional Policing;and(c)Community Input and Impact Considerations.Specific Controlled Equipment Standards includes policies specifically related to(a)Appropriate Use of Controlled Equipment; (b)Supervision of Use;(c)Effectiveness Evaluation;(d)Auditing and Accountability;and(e)Transparency and Notice Considerations.Upon OJP's request,the recipient must provide a copy of the General Policing Standards and Specific Controlled Equipment Standards,and any related policies and protocols. 51. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October 1,2016 The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award(October 1,2016),however,the recipient may choose to incur project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are removed by OR(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred"at- risk,"if and when the recipient makes a valid acceptance of this award and OR removes each applicable withholding condition through a Grant Adjustment Notice,the recipient is authorized to obligate(federal)award funds to reimburse itself for project costs incurred"at-risk"earlier during the period of performance(such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition),provided that those project costs otherwise are allowable costs under the award. Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award funds to"supplant"State or local funds in violation of the recipient's certification(executed by the chief executive of the State or local government)that federal funds will be used to increase the amounts of such funds that would,in the absence of federal funds,be made available for law enforcement activities. j�. "Certification of Compliance with 8 U.S.C. 1373"required for valid award acceptance by a unit of local government In order validly to accept this award,the applicant local government must submit the required"Certification of Compliance with 8 U.S.C. 1373"(executed by the chief legal officer of the local government). Unless that executed certification either--(1)is submitted to OR together with the fully-executed award document,or(2)is uploaded in OJP's GMS no later than the day the signed award document is submitted to OJP,any submission by a unit of local government that purports to accept the award is invalid. If an initial award-acceptance submission by the recipient is invalid,once the unit of local government does submit the necessary certification regarding 8 U.S.C. 1373,it may submit a fully-executed award document executed by the unit of local government on or after the date of that certification. For purposes of this condition,"local government"does not include any Indian tribes. ON FORM 4000/2(REV.4-88) Page 65 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 16 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 X SPECIAL CONDITIONS Ongoing compliance with 8 U.S.C. 1373 is required 1.With respect to the"program or activity"funded in whole or part under this award(including any such"program or activity"of any subrecipient at any tier),throughout the period of performance for the award,no State or local government entity,-agency,or-official may prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a);or (2)a government entity or-agency from sending,requesting or receiving,maintaining,or exchanging information regarding immigration status as described in 8 U.S.C. 1373(b). For purposes of this award,any prohibition(or restriction)that violates this condition is an"information-communication restriction." 2.Certifications from subrecipients. The recipient may not make a subaward to a State or local government or a "public"institution of higher education,unless it first obtains a certification of compliance with 8 U.S.C. 1373,properly executed by the chief legal officer of the jurisdiction or institution that would receive the subaward,using the appropriate form available at https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm. Similarly,the recipient must require that no subrecipient(at any tier)may make a further subaward to a State or local government or a "public"institution of higher education,unless it first obtains a certification of compliance with 8 U.S.C. 1373,properly executed by the chief legal officer of the jurisdiction or institution that would receive the further subaward,using the appropriate OJP form. 3.The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 4.Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated(including for authorized reimbursements)for the reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State or local government or a"public"institution of higher education,incurs to implement this condition. 5.Rules of Construction A.For purposes of this condition: (1)"State"and"local government"include any agency or other entity thereof,but not any institution of higher education or any Indian tribe. (2)A"public"institution of higher education is one that is owned,controlled,or directly funded by a State or local government. (3)"Program or activity"means what it means under title VI of the Civil Rights Act of 1964(see 42 U.S.C.2000d-4a). (4)"Immigration status"means what it means for purposes of 8 U.S.C. 1373(Illegal Immigration Reform and Immigrant Responsibility Act of 1996);and terms that are defined in 8 U.S.C. 1101 (Immigration and Nationality Act) mean what they mean under that section 1101,except that the term"State"also shall include American Samoa(cf.42 U.S.C.901(a)(2)). (5)Pursuant to the provisions set out at(or referenced in)8 U.S.C. 1551 note("Abolition...and Transfer of Functions"),references to the"Immigration and Naturalization Service"in 8 U.S.C. 1373 are to be read as references to particular components of the Department of Homeland Security(DHS). B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any"public"institution of higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. ON FORM 4000/2(REV.4-88) Page 66 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 17 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. XAuthority to obligate award funds contingent on compliance with 8 U.S.C. 1373;unallowable costs;obligation to notify 1. If the recipient is a State or local government-- A. The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the recipient(or of any subrecipient at any tier that is a either a State or unit of local government or a"public"institution of higher education)that is funded in whole or in part with award funds is subject to any"information-communication restriction." B. In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if--at the time it incurs such costs--the"program or activity"of the recipient(or of any subrecipient at any tier that is a either a State or unit of local government or a"public"institution of higher education) that would be reimbursed in whole or in part with award funds was subject to any"information-communication restriction." C. Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OJP that,as of the date the recipient requests the drawdown,the recipient and all subrecipients (regardless of tier)are in compliance with 8 U.S.C. 1373. D. The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or otherwise,has credible evidence that indicates that the funded"program or activity"of the recipient,or of any subrecipient at any tier that is either a State or a local government or a"public"institution of higher education,may be subject to any"information-communication restriction."In addition,any subaward(at any tier)to a subrecipient that is either a State or a local government or a"public"institution of higher education must require prompt notification to the entity that made the subaward,should the subrecipient such credible evidence regarding an "information-communication restriction." 2. Any subaward(at any tier)to a subrecipient that is either a State or a local government or a"public"institution of higher education must provide that the subrecipient may not obligate award funds if,at the time of the obligation,the "program or activity"of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any"information-communication restriction." 3. Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ of compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award funds that,under this condition,may not be made shall be unallowable costs for purposes of this award. In making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required." 4. Rules of Construction A. For purposes of this condition"information-communication restriction"has the meaning set out in the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required." B. Both the"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 67 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 18 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS XRequired State-level rules or practices related to aliens;allowable costs The following provisions apply to the recipient of this award,if the recipient is a State government,and also apply to any State-government subrecipient at any tier(whether or not the recipient is a State government). 1.Requirements With respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award-- A.A State statute,or a State rule,-regulation,-policy,or-practice,must be in place that is designed to ensure that agents of the United States acting under color of federal law in fact are given to access any State(or State-contracted) correctional facility for the purpose of permitting such agents to meet with individuals who are(or are believed by such agents to be)aliens and to inquire as to such individuals'right to be or remain in the United States. B.A State statute,or a State rule,-regulation,-policy,or-practice,must be in place that is designed to ensure that, when a State(or State-contracted)correctional facility receives from DHS a formal written request authorized by the Immigration and Nationality Act that seeks advance notice of the scheduled release date and time for a particular alien in such facility,then such facility will honor such request and--as early as practicable(see para.4.13.of this condition)--provide the requested notice to DHS. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3.Allowable costs Compliance with these requirements is an authorized and priority purpose of this award.To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated(including for authorized reimbursements)for the reasonable,necessary,and allocable costs(if any)of--(1)developing and putting into place statutes,rules,regulations,policies,and practices to satisfy this condition,and(2)permitting access as described in para. I.A.above,and(3)honoring any request from DHS that is encompassed by para. I.B.above. 4.Rules of construction A.For purposes of this condition-- (1)the term"alien"means what it means under section 101 of the Immigration and Nationality Act(see 8 U.S.C. 1101(a)(3)). (2)the term"correctional facility"means what it means under the Title I of the Omnibus Crime Control and Safe Streets Act of 1968(see 42 U.S.C.3791(a)(7)). B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,or any other entity or individual to maintain(or detain)any individual in custody beyond the date and time the individual would have been released in the absence of this condition. Current DHS practice is ordinarily to request advance notice of scheduled release"as early as practicable(at least 48 hours,if possible)."(See DHS Form I-247A(3/17)).In the event that(e.g.,in light of the date DHS made such request) the scheduled release date and time for an alien are such as not to permit the advance notice that DHS has requested,it shall not be a violation of this condition to provide only as much advance notice as practicable. ON FORM 4000/2(REV.4-88) Page 68 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 19 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS NOTE:Current DHS practice is to use one form(DHS Form I-247A(3/17))for two distinct purposes--to request advance notice of scheduled release,and to request that an individual be detained for up to 48 hours AFTER the scheduled release.This condition imposes NO requirements as to such DHS requests for detention. C.Both the"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full. Required local-government-level rules or practices related to aliens;allowable costs The following provisions apply to the recipient of this award,if the recipient is a unit of local government,and also apply to any local-government subrecipient of this award at any tier(whether or not the recipient itself is a unit of local government). 1. Requirements With respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award-- A. A local ordinance,-rule,-regulation,-policy,or-practice(or an applicable State statute,-rule,-regulation,- policy,or-practice)must be in place that is designed to ensure that agents of the United States acting under color of federal law in fact are given access a local-government(or local-government-contracted)correctional facility for the purpose of permitting such agents to meet with individuals who are(or are believed by such agents to be)aliens and to inquire as to such individuals'right to be or remain in the United States. B. A local ordinance,-rule,-regulation,-policy,or-practice(or an applicable State statute,-rule,-regulation,- policy,or-practice)must be in place that is designed to ensure that,when a local-government(or local-govemment- contracted)correctional facility receives from DHS a formal written request authorized by the Immigration and Nationality Act that seeks advance notice of the scheduled release date and time for a particular alien in such facility, then such facility will honor such request and--as early as practicable(see"Rules of Construction"incorporated by para.4.B.of this condition)--provide the requested notice to DHS. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3. Allowable costs Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated(including for authorized reimbursements)for the reasonable,necessary,and allocable costs(if any)of--(1)developing and putting into place statutes,ordinances,rules,regulations,policies,and practices to satisfy this condition,(2)permitting access as described in para. I.A.above,and(3)honoring any request from DHS that is encompassed by para. I.B.above. 4. Rules of construction A. The"Rules of Construction"and the"Important Note"set out in the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set forth here in full. B. The"Rules of Construction"set out in the award condition entitled"Required State-level rules or practices related to aliens;allowable costs"are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 69 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 20 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 57. Use of funds for DNA testing;upload of DNA profiles If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 58. Encouragement of submission of"success stories" BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success story,sign in to a My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.If the recipient does not yet have a My BJA account,please register at https://www.bja.gov/profile.aspx.Once registered, one of the available areas on the My BJA page will be"My Success Stories."Within this box,there is an option to add a Success Story.Once reviewed and approved by BJA,all success stories will appear on the BJA Success Story web page at https://www.bja.gov/SuccessStoryList.aspx. 59. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ If the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. 60. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified to a new Title 34,entitled"Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. 61. Withholding of funds:Required certification from the chief executive of the applicant government The recipient may not obligate,expend,or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government,"properly-executed(as determined by OJP),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. ON FORM 4000/2(REV.4-88) Page 70 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 21 OF 21 Grant PROJECT NUMBER 2017-DJ-BX-0991 AWARD DATE 11/02/2018 SPECIAL CONDITIONS 62. Withholding of funds: Memorandum of Understanding The recipient may not obligate,expend,or draw down any award funds until OJP has reviewed and approved the Memorandum of Understanding(MOU),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 63. Withholding of funds: Budget narrative The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and OJP reviews and accepts,the budget narrative for the award,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 64. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government. Under certain circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system (currently,"FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal,and administrative proceedings to the federal designated integrity and performance system(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm(Award condition: Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. OJP FORM 4000/2(REV.4-88) Page 71 County of San Bernardino 385 North Arrowhead Avenue Grant SAN BERNARDINO San Bernardino,CA 92415-0123 COUNTY Supplemental PAGE 22 OF 26 CO Law and Justice Group Statement 909-387-5005 RECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2017-DJ-BX-0991 County of San Bernardino 385 North Arrowhead Avenue PROJECT PERIOD: FROM 10/01/2016 TO 09/30/2020 San Bernardino,CA 92415-0123 BUDGET PERIOD: FROM 10/01/2016 TO 09/30/2020 GRANTEE IRS/VENDOR NO. AWARD DATE 11/02/2018 956002748 PREVIOUS AWARD AMOUNT $0 GRANTEE DUNS NO. 136763120 AMOUNT OF THIS AWARD $611,642 PROJECT TITLE 2017 Justice Assistance Grant TOTAL AWARD $611,642 SUPPLEMENTAL STATEMENT It is our understanding pursuant to the lawsuit filed by the California Attorney General challenging the imposition of immigration enforcement requirements that were added to the FY 2017 JAG funding and in response to a motion filed by the California Attorney General,that the U.S.District Court for the Northern District of California ordered the issuance of the FY 2017 JAG funding that had been withheld from the State of California and political subdivisions within the State and enjoined the enforcement of the immigration enforcement requirements(California v.Sessions 1). The 2017 JAG Grant Award documents include the immigration enforcement requirements in paragraphs 52, 53, 54, 55 and 56 of those documents. Please note that acceptance of the award for 2017 does not constitute acceptance of the immigration enforcement requirements. While the U.S.DOJ requires that as a recipient of the grant,we must initial every page of the award,the initialing of the pages is only an acknowledgement of receipt and is not an acceptance of any particular immigration enforcement requirement,certification of action,or condition on an initialed page. Also,please note that we are not submitting the"State or Local Government:FY 2017 Certification of Compliance with 8 U.S.C.1373"referenced in paragraphs 52 and 53 of the 2017 Grant Award and in addition, we are striking paragraph 7 of the "Certification and Assurances by the Chief Executive of the Applicant Government." Additionally,please note we will not execute or require our subrecipients to execute the Certification of Compliance with 8 U.S.C.1373. APPROVAL--Mw CHIEF EXECUTIVE Wr OFFICER APPROVAL TYPED NAME AND TITLE OF CHIEF EXECUTIVE TYPED NAME AND TITLE OF CHIEF LEGAL OFFICER Gary McBride,Chief Executive Officer 7chellelakemore,County Counsel County of San Bernardino County of San Bernardino SIGNATURE OF CHIEF EXECUTIVE SIGNATURE OF CHIEF LEGAL OFFICER DATE DATE Page 72 Subrecipient Monitoring Procedures SAN BERNARDINO County of San Bernardino COUNTY Law and Justice Group Grant Award/Sub-Award Process When the Law and Justice Group (L&JG) has been notified that it has been awarded a grant, a Board Agenda Item to accept the grant will be prepared and submitted to the Board of Supervisors (BOS) for approval. Where there is a sub-award to be granted, a Sub-Award Agreement will be prepared by the L&JG (recipient) and approved by the BOS and the subrecipient. The appropriate officials will sign the sub-award documents. The Sub-Award Agreement will identify the federal award information and applicable compliance requirements, including applicable special conditions for each federal sub-award. The Sub-Award Agreement will include the Grant Award Number, Award Date, Catalog of Federal Domestic Assistance (CFDA) number, Project Title, Project Period, Award Amount, and all applicable Special Conditions for the sub-award. The L&JG's Subrecipient Monitoring Procedures will be included in the Sub-Award Agreement. Grant Revenue When notified that a grant award has been made, the Grant Coordinator requests a budget code for the grant award from the Auditor-Controller/Treasurer/Tax Collector (ATC), and submits appropriate budget documents for the Board of Supervisors approval. Once the budget is established,the Grant Coordinator requests a drawdown of grant funds and deposits the funds into the applicable special revenue fund. Timeframes for the drawdown requests will be accomplished in accordance with award requirements specified by the awarding agency. The Grant Coordinator maintains a record of revenues requested and received and reconciles the account. Disbursement of Funds to Subrecipients When disbursing sub-award funds to subrecipients, the Grant Coordinator will prepare the appropriate payment document. The payment document is reviewed and approved by the Chair of the L&JG. The ATC processes payments and disbursement of funds. To notify subrecipients of the federal award number, CFDA number, and the amount of federal funds at the time of the disbursement of funds,the following steps will be followed: • The payment documents will reference the federal award number,CDFA number,and the amount of federal funds. • Correspondence will be sent to subrecipients at the time of disbursement identifying the payment and detailing the required federal information. Subrecipient Monitoring Requirement Sub-awards will be monitored in accordance with all applicable statutes, regulations, the Uniform Grant Guidance, OMB Circulars, and guidelines, including the Office of Justice Programs Financial Guide. The recipient will include the applicable conditions of this award in any sub-award. The recipient is responsible for the following: Page 23 Page 7g • Ensure that every sub-award is clearly identified to the subrecipient as a sub-award and includes applicable conditions of the federal award. • Evaluate each subrecipient's risk of noncompliance with federal statutes, regulations and the terms and conditions of the sub-award for purposes of determining the appropriate subrecipient monitoring procedures. • Oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to the use of funds. • Review financial and performance reports. • Follow-up and ensure that subrecipients take timely and appropriate action on all deficiencies pertaining to the federal award provided to the subrecipient from the pass-through entity detected through audits, on-site monitoring visits, and other means. • Issue a management decision for audit findings pertaining to the federal award provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521 Management Decision. • Verify that every subrecipient who is expected to expend$750,000 or more is audited as required by 2 CFR 200 Subpart F Audit Requirements. • Consider whether the results of the subrecipient's audits, on-site monitoring visits or other monitoring indicate conditions that necessitate adjustments to the pass-through entity's own records. • Consider taking enforcement against noncompliant subrecipients as described in 2 CFR 200.338 Remedies. Subrecipient Monitoring Process On-site monitoring of grant-funded projects may be conducted by the U.S. Department of Justice or the County of San Bernardino. At that time, the identified subrecipient agency will be required to provide documentation supporting expenditures, and/or a physical review of items funded through the grant may be requested. To ensure full compliance with this legislative mandate, all grant related documentation to include timesheets, invoices, purchase orders, canceled checks, and contracts must be maintained in a location accessible to the person responsible for managing the sub-award, and the agency's chief executive. If it is determined funds are not being used for approved purposes, or if proper documentation is not maintained,the amount in question must be returned to the U.S. Department of Justice. The subrecipient agency may also be deemed ineligible for future federal funding. On-Site Monitoring The County of San Bernardino L&JG may conduct on-site monitoring. The monitoring will be based upon performance and reported expenditure of funds. The monitoring will be based upon performance, tracked through reports and regular correspondence. This method will ensure the subrecipient in greatest need for assistance in managing their award is provided the necessary tools to be in full compliance with U.S. Department of Justice requirements. If selected for monitoring, the subrecipient will be notified at least 20 days prior to the monitoring. The staff person responsible for managing the sub-award, the staff person assigned to managing fiscal operations, the chief executive of the subrecipient agency, and any other applicable persons directly involved in the oversight of grant funds will be asked to attend. Appropriate documentation will also be requested for review. During the monitoring, the following items will be reviewed and/or discussed: Pa e 24 Page 7 invoices, timesheets, canceled checks, equipment purchased, policies and procedures, financial status reports, performance reports and grant files. If the subrecipient is non-compliant with award requirements, the following actions will be taken: The County of San Bernardino will assist the subrecipient with the resolution of identified issues, a recommendation to the U.S. Department of Justice for a federal monitoring of the sub-award will be made, future payments will be withheld until all issues are resolved, and closer oversight of the subrecipient by San Bernardino County will be implemented. Project Accounting and Record Keeping Adequate control of funds received to ensure compliance with federal and state regulations and grant sub-award conditions will be accomplished. Separate records are maintained for each project to avoid commingling of project funds with other funds. Obligation and Expenditure of Funds All Grant funds must be obligated by the termination date of the project. Grant funds legally obligated by the termination date must be expended within the timeframe specified within the Grant Contract,Agreement, or Sub-Award Agreement. Justice Assistance Grant funds must be expended by the end of the project period. Reporting Requirements Submission of financial reports will be accomplished in accordance with the guidelines specified in the Grant Contract,Agreement, or Sub-Award Agreement. Subrecipient Audits—Uniform Grant Guidance and OMB Circular A-133 Compliance Subrecipients are required to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200 (Uniform Grant Guidance) for federal awards made on or after December 26, 2014, or with the OMB Circular A-133 for federal awards made prior to December 26, 2014. A single or program specific audit is required in any year that a government expends $750,000 or more a year in federal awards. Both the Uniform Grant Guidance and the OMB Circular A-133 require audits to be completed and submitted to the Federal Audit Clearinghouse (FAC) no later than nine (9) months after the close of each fiscal year during the term of each grant award. As a condition of the sub-award agreement,the Law and Justice Group will require the subrecipient to submit a copy of the audit,including any corrective action plan within 30 days from the date of submission to the FAC. The Grant Coordinator will review and ensure that the subrecipient audit reports are received and that all audit findings have been resolved. Failure of the subrecipient to have audits performed as required may result in the withholding of new discretionary awards and/or withholding of funds. Protect Closeout The Grant Coordinator will schedule, monitor, and ensure timely completion of all required closeout activities and final financial reports in conformance with the guidelines required by the awarding agency. Inventory Control Subrecipients will maintain an inventory of equipment purchased with grant funds and submit inventory records to the Grants Coordinator if requested. Records shall be retained for a period of three years from the date of the disposition or replacement or transfer at the discretion of the awarding agency. As Page 25 Page 7 equipment or other non-expendable property is purchased and received, it will be permanently marked, a property inventory record completed, and the property inventory record will be made part of the permanent grant sub-award file. Disposition of equipment will be done in accordance with the awarding agency's guidelines. Retention Period Project records must be maintained for the required period after the awarding agency determines that the grantee has met all the project requirements and the project has been accepted for closeout. Records will be maintained for a minimum of three years. The three-year retention period starts from the date of the submission of the closure of the single audit report which covers the grant period and lasts until completion of any disputes arising prior to the expiration of the three year period, whichever is later. APPROVED BY: r G. Christopher Gardner, Chair Law and Justice Group June 1, 2020 Date Page 26 Page 76 County of San Bernardino 385 North Arrowhead Avenue SAN BERNARDINO San Bernardino,CA 92415-0123 Grant PAGE 1 OF 27 COUNTY Sub-Award Law and Justice Group 909-387-5005 SUBRECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2018-DJ-BX-0650 City of Rancho Cucamonga 10500 Civic Center Drive,PO Box 807 Rancho Cucamonga,CA 91729 SUB-AWARD NUMBER: 2018-DJ-BX-0650-Rancho Cucamonga SUBRECIPIENT IRS/VENDOR NO. PROJECT PERIOD: FROM 10/01/2017 TO 09/30/2021 95-3213002 BUDGET PERIOD: FROM 10/01/2017 TO 09/30/2021 SUBRECIPIENT DUNS NO. AWARD DATE 11/16/2018 00-705-2970 PREVIOUS AWARD AMOUNT $0 PROJECT TITLE AMOUNT OF THIS AWARD $19,248 FY 18 Local JAG Program TOTAL SUB-AWARD $19,248 SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S),WHICH INCLUDE THE AWARD CONTINUATION SHEETS(PAGES 2-22),A SUPPLEMENTAL STATEMENT BY THE COUNTY OF SAN BERNARDINO(1 PAGE),AND THE SUBRECIPIENT MONITORING PROCEDURES FOR THE COUNTY OF SAN BERNARDINO LAW AND JUSTICE GROUP(4 PAGFSI. STATUTORY AUTHORITY FOR GRANT This project is supported under FY18(BJA-JAG State&JAG Local)Title I of Pub.L.No.90-351(generally codified at 34 U.S.C.10101-10726),including subpart I of part E(codified at 34 U.S.C.10151-10158);see also 28 U.S.C.5300a). CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) 16.738-Edward Byrne Memorial Justice Assistance Grant Program GRANTEE APPROVAL = SUBRECIPIENT ACCEPTANCE TYPED NAME AND TITLE OF APPROVING OFFICIAL TYPED NAME AND TITLE OF AUTHORIZED SUBRECIPIENT OFFICIAL G.Christopher Gardner,Chair John Gillison,City Manager San Bernardino County Law and Justice Group City of Rancho Cucamonga SIGNATURE OF APPROVING OFFICIAL SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL DATE DATE Page 77 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 1. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements--whether a condition set out in full below,a condition incorporated by reference below,or a certification or assurance related to conduct during the award period-- may result in the Office of Justice Programs("OJP")taking appropriate action with respect to the recipient and the award. Among other things,the OJP may withhold award funds,disallow costs,or suspend or terminate the award. The Department of Justice("DOJ"),including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2018 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2018 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2018 award. For more information and resources on the Part 200 Uniform Requirements as they relate to ON awards and subawards ("subgrants"),see the OJP website at https:Hojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records, supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. ON FORM 4000/2(REV.4-88) Page 78 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at https://ojp.gov/financialguide/DOJ/index.htm),including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified to a new Title 34,entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully completed an"OJP financial management and grant administration training"by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1,2016,will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or FPOC must have successfully completed an"OJP financial management and grant administration training"by 120 calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful completion of such a training on or after January 1,2016,will satisfy this condition. A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to"de minimis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis" indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. OJP FORM 4000/2(REV.4-88) Page 79 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov/fanding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Requirement to report actual or imminent breach of personally identifiable information(PII) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent"breach"(OMB M-17-12)if it(or a subrecipient)--1)creates,collects,uses,processes,stores, maintains,disseminates,discloses,or disposes of"personally identifiable information(PII)"(2 CFR 200.79)within the scope of an OJP grant-funded program or activity,or 2)uses or operates a"Federal information system"(OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. 10. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. ON FORM 4000/2(REV.4-88) Page 80 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 11. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$150,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$150,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--ON considers a procurement"contract"(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an ON award are posted on the OJP web site at https:Hojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed$150,000)),and are incorporated by reference here. 12. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 13. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"). 14. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 15. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:Hojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. ON FORM 4000/2(REV.4-88) Page 81 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 6 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 16. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 17. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high- risk"for purposes of the DOJ high-risk grantee list. 18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. 19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38,specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of the regulation,now entitled"Partnerships with Faith-Based and Other Neighborhood Organizations,"is available via the Electronic Code of Federal Regulations(currently accessible at https://www.ecfr.gov/cgi- bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current" data. ON FORM 4000/2(REV.4-88) Page 82 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 21. Restrictions on"lobbying" In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 22. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2018) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes.Pertinent restrictions,including from various"general provisions"in the Consolidated Appropriations Act,2018,are set out at https://ojp.gov/funding/Explore/FYI 8AppropriationsResMctions.htm,and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 23. Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General (OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division, 1425 New York Avenue,N.W.Suite 7100,Washington,DC 20530;and/or(2)the DOJ OIG hotline:(contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881(fax). Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline. OJP FORM 4000/2(REV.4-88) Page 83 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 24. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. ON FORM 4000/2(REV.4-88) Page 84 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 9 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 25. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 26. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 27. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ If the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. 28. Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols,and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). ON FORM 4000/2(REV.4-88) Page 85 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 10 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 29. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at https:Hojp.gov/ftuiding/Explore/FFATA.htin(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 30. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. 31. Use of program income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report,SF 425. 32. Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative(Global)guidelines.The recipient(and any subrecipient at any tier)must conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at:https://it.ojp.gov/gsp_grantcondition. The recipient(and any subrecipient at any tier)must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. 33. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 34. Compliance with 28 C.F.R.Part 23 With respect to any information technology system funded or supported by funds under this award,the recipient(and any subrecipient at any tier)must comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation.Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds. ON FORM 4000/2(REV.4-88) Page 86 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 11 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 35. Protection of human research subjects The recipient(and any subrecipient at any tier)must comply with the requirements of 28 C.F.R.Part 46 and all OJP policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 36. Confidentiality of data The recipient(and any subrecipient at any tier)must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.The recipient further agrees,as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,28 C.F.R.22.23. 37. Verification and updating of recipient contact information The recipient must verify its Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. 38. Law enforcement task forces-required training Within 120 days of award acceptance,each current member of a law enforcement task force funded with award funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank, must complete required online(intemet-based)task force training.Additionally,all future task force members must complete this training once during the period of performance for this award,or once every four years if multiple ON awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.If award funds are used to support a task force,the recipient must compile and maintain a task force personnel roster,along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 39. Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. OJP FORM 4000/2(REV.4-88) Page 87 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 12 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 40. Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks--including 18 U.S.C.922 and 34 U.S.C.ch.409--if the recipient(or any subrecipient at any tier)uses this award to fund(in whole or in part)a specific project or program(such as a law enforcement,prosecution,or court program)that results in any court dispositions, information,or other records that are"eligible records"(under federal or State law)relevant to the National Instant Background Check System(NICS),or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS,the recipient(or subrecipient,if applicable)must ensure that all such court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS are promptly made available to the NICS or to the"State"repository/database that is electronically available to(and accessed by)the NICS,and--when appropriate--promptly must update,correct,modify,or remove such NICS- relevant"eligible records". In the event of minor and transitory non-compliance,the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition(including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. �Q. Certification of Compliance with 8 U.S.C. 1373 and 1644(within the funded"program or activity")required for valid award acceptance by a local government In order validly to accept this award,the applicant local government must submit the required"State or Local Government:FY 2018 Certification of Compliance with 8 U.S.C. 1373 and 1644"(executed by the chief legal officer of the local government). Unless that executed certification either--(1)is submitted to OR together with the fully- executed award document,or(2)is uploaded in OJP's GMS no later than the day the signed award document is submitted to OJP,any submission by a local government that purports to accept the award is invalid. If an initial award-acceptance submission by the recipient is invalid,once the local government does submit the necessary certification regarding 8 U.S.C. 1373 and 1644,it may submit a fully-executed award document executed by the local government on or after the date of that certification. For purposes of this condition,"local government"does not include any Indian tribe. ON FORM 4000/2(REV.4-88) Page 88 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 13 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS XNoninterference(within the funded"program or activity")with federal law enforcement:8 U.S.C. 1373 and 1644; ongoing compliance 1.With respect to the"program or activity"funded in whole or part under this award(including any such program or activity of any subrecipient at any tier),throughout the period of performance,no State or local government entity,- agency,or-official may prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a);or(2)a government entity or-agency from sending,requesting or receiving,maintaining,or exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b)or 1644.Any prohibition(or restriction)that violates this condition is an "information-communication restriction"under this award. 2.Certifications from subrecipients.The recipient may not make a subaward to a State,a local government,or a "public"institution of higher education,unless it first obtains a certification of compliance with 8 U.S.C. 1373 and 1644,properly executed by the chief legal officer of the government or educational institution that would receive the subaward,using the appropriate form available at https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm. Also,the recipient must require that no subrecipient(at any tier)may make a further subaward to a State,a local government,or a public institution of higher education,unless it first obtains a certification of compliance with 8 U.S.C. 1373 and 1644,properly executed by the chief legal officer of the government or institution that would receive the further subaward,using the appropriate OJP form. 3.The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 4.Allowable costs.Compliance with these requirements is an authorized and priority purpose of this award.To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State,a local government,or a public institution of higher education,incurs to implement this condition. 5.Rules of Construction A.For purposes of this condition: (1)"State"and"local government"include any agency or other entity thereof,but not any institution of higher education or any Indian tribe. (2)A"public"institution of higher education is defined as one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials.") (3)"Program or activity"means what it means under title VI of the Civil Rights Act of 1964(see 42 U.S.C.2000d-4a). (4)"Immigration status"means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644;and terms that are defined in 8 U.S.C. 1101 mean what they mean under that section 1101,except that"State"also includes American Samoa. (5)Pursuant to the provisions set out at(or referenced in)8 U.S.C. 1551 note("Abolition...and Transfer of Functions"),references to the"Immigration and Naturalization Service"in 8 U.S.C. 1373 and 1644 are to be read as references to particular components of the Department of Homeland Security(DHS). B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE:Any questions about the meaning or scope of this condition should be directed to OJP,before ON FORM 4000/2(REV.4-88) Page 89 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 14 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS award acceptance. XAuthority to obligate award funds contingent on noninterference(within the funded"program or activity")with federal law enforcement(8 U.S.C. 1373 and 1644);unallowable costs;notification 1.If the recipient is a"State,"a local government,or a"public"institution of higher education: A.The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the recipient (or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that is funded in whole or in part with award funds is subject to any"information-communication restriction." B.In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if--at the time it incurs such costs--the program or activity of the recipient(or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that would be reimbursed in whole or in part with award funds was subject to any information-communication restriction. C.Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OJP that,as of the date the recipient requests the drawdown,the recipient and each subrecipient (regardless of tier)that is a State,local government,or public institution of higher education,is in compliance with the award condition entitled"Noninterference(within the funded'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance." D.The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or otherwise,has credible evidence that indicates that the funded program or activity of the recipient,or of any subrecipient at any tier that is either a State or a local government or a public institution of higher education,may be subject to any information-communication restriction.In addition,any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must require prompt notification to the entity that made the subaward,should the subrecipient have such credible evidence regarding an information-communication restriction. 2.Any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must provide that the subrecipient may not obligate award funds if,at the time of the obligation,the program or activity of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any information-communication restriction. 3.Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ of compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award funds that,under this condition,may not be made shall be unallowable costs for purposes of this award.In making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the"Noninterference...8 U.S.C. 1373 and 1644 and ongoing compliance"award condition. 4.Rules of Construction A.For purposes of this condition"information-communication restriction"has the meaning set out in the "Noninterference...8 U.S.C. 1373 and 1644 and ongoing compliance"condition. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference...8 U.S.C. 1373 and 1644 and ongoing compliance"condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 90 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 15 of 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS XNoninterference(within the funded"program or activity")with federal law enforcement:No public disclosure of certain law enforcement sensitive information SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward(at any tier). 1.Noninterference:No public disclosure of federal law enforcement information in order to conceal,harbor,or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law(including 8 U.S.C. 1324 and 18 U.S.C.chs. 1,49,227),no public disclosure may be made of any federal law enforcement information in a direct or indirect attempt to conceal,harbor,or shield from detection any fugitive from justice under 18 U.S.C.ch.49,or any alien who has come to,entered,or remains in the United States in violation of 8 U.S.C.ch. 12-- without regard to whether such disclosure would constitute(or could form a predicate for)a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a). 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition-- (1)the term"alien"means what it means under section 101 of the Immigration and Nationality Act(see 8 U.S.C. 1101(a)(3)); (2)the term"federal law enforcement information"means law enforcement sensitive information communicated or made available,by the federal government,to a State or local government entity,-agency,or-official,through any means,including,without limitation--(1)through any database,(2)in connection with any law enforcement partnership or-task-force,(3)in connection with any request for law enforcement assistance or-cooperation,or(4) through any deconfliction(or courtesy)notice of planned,imminent,commencing,continuing,or impending federal law enforcement activity; (3)the term"law enforcement sensitive information"means records or information compiled for any law enforcement purpose;and (4)the term"public disclosure"means any communication or release other than one--(a)within the recipient,or(b)to any subrecipient(at any tier)that is a government entity. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded 'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 91 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 16 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS Noninterference(within the funded"program or activity")with federal law enforcement:Interrogation of certain aliens SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award. Its provisions must be among those included in any subaward(at any tier). 1.Noninterference with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations--including 8 U.S.C. 1357(a),under which certain federal officers and employees"have power without warrant...to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States,"and 8 C.F.R.287.5(a),under which that power may be exercised "anywhere in or outside the United States"--within the funded program or activity,no State or local government entity,-agency,or-official may interfere with the exercise of that power to interrogate"without warrant"(by agents of the United States acting under color of federal law)by impeding access to any State or local government(or government-contracted)correctional facility by such agents for the purpose"interrogat[ing]any alien or person believed to be an alien as to his[or her]right to be or to remain in the United States." 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition: (1)The tern"alien"means what it means under section 101 of the Immigration and Nationality Act(INA)(see 8 U.S.C. 1101(a)(3)). (2)The term"correctional facility"means what it means under the title I of the Omnibus Crime Control and Safe Streets Act of 1968(see 34 U.S.C. 1025l(a)(7)). (3)The term"impede"includes taking or continuing any action,or implementing or maintaining any law,policy,rule, or practice,that-- (a)is designed to prevent or to significantly delay or complicate,or (b)has the effect of preventing or of significantly delaying or complicating. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded 'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 92 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 17 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS Noninterference(within the funded"program or activity")with federal law enforcement:Notice of scheduled release SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts the award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward at any tier. 1.Noninterference with"removal"process:Notice of scheduled release date and time Consonant with federal law enforcement statutes--including 8 U.S.C. 1231(for an alien incarcerated by a State or local government,a 90-day"removal period"during which the federal government"shall"detain and then"shall" remove an alien from the U.S."begins"no later than"the date the alien is released from...confinement';also,the federal government is expressly authorized to make payments to a"State or a political subdivision of the State...with respect to the incarceration of[an]undocumented criminal alien");8 U.S.C. 1226(the federal government"shall take into custody"certain criminal aliens"when the alien is released");and 8 U.S.C. 1366(requiring an annual DOJ report to Congress on"the number of illegal alien[felons]in Federal and State prisons"and programs underway"to ensure the prompt removal"from the U.S.of removable"criminal aliens")--within the funded program or activity,no State or local government entity,-agency,or-official(including a government-contracted correctional facility)may interfere with the"removal"process by failing to provide--as early as practicable(see para.4.C.below)--advance notice to DHS of the scheduled release date and time for a particular alien,if a State or local government(or government- contracted)correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition: (1)The term"alien"means what it means under section 101 of the INA(see 8 U.S.C. 1101(a)(3)). (2)The term"correctional facility"means what it means under the title I of the Omnibus Crime Control and Safe Streets Act of 1968(see 34 U.S.C. 1025l(a)(7)). B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,or any other entity or individual to maintain(or detain)any individual in custody beyond the date and time the individual otherwise would have been released. C. Applicability (1)Current DHS practice is ordinarily to request advance notice of scheduled release"as early as practicable(at least 48 hours,if possible)."(See DHS Form I-247A(3/17)).If(e.g.,in light of the date DHS made such request)the scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested,it shall NOT be a violation of this condition to provide only as much advance notice as practicable. (2)Current DHS practice is to use the same form for a second,distinct purpose--to request that an individual be ON FORM 4000/2(REV.4-88) Page 93 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 18 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS detained for up to 48 hours AFTER the scheduled release.This condition does NOT encompass such DHS requests for detention. D.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded 'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance"award condition are incorporated by reference as though set forth here in full. x Requirement to collect certain information from subrecipients The recipient may not make a subaward to a State,a local government,or a"public"institution of higher education, unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation as "Information regarding Communication with the Department of Homeland Security(DHS)and/or Immigration and Customs Enforcement(ICE)."All subrecipient responses must be collected and maintained by the recipient,consistent with regular document retention requirements,and must be made available to DOJ upon request.Responses to these questions are not required from subrecipients that are either a tribal government/organization,a nonprofit organization, or a private institution of higher education. ON FORM 4000/2(REV.4-88) Page 94 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 19 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 48. Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes.If it is determined that any of the following activities will be funded by the award,the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below,whether or not they are being specifically funded with these award funds.That is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order to use these award funds,this condition must first be met.The activities covered by this condition are: a.New construction; b.Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d.Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at https:/Ibja.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients'existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 49. Establishment of trust fund If award funds are being drawn down in advance,the recipient(or a subrecipient,with respect to a subaward)is required to establish a trust fund account.Recipients(and subrecipients)must maintain advance payments of federal awards in interest-bearing accounts,unless regulatory exclusions apply(2 C.F.R.200.305(b)(8)).The trust fund, including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate the award funds in the trust fund(including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to OJP at the time of closeout. ON FORM 4000/2(REV.4-88) Page 95 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 20 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 50. Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50%match for purposes of the DOJ Bulletproof Vest Partnership(BVP)program. 51. Certification of body armor"mandatory wear"policies The recipient agrees to submit a signed certification that all law enforcement agencies receiving body armor purchased with funds from this award have a written"mandatory wear"policy in effect.The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab- resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 52. Body armor-compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx).In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A).The latest NIJ standard information can be found here:https://nij.gov/ topics/technology/body-armor/pages/safety-initiative.aspx. 53. Body armor-impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership(BVP)program,a separate program operated by BJA,pursuant to the BVP statute at 34 USC 10531(c)(5). 54. Reporting requirements The recipient must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports through OJP's GMS(https:Hgrants.ojp.usdoj.gov).Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org).For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage.Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 55. Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de- escalation of conflict,and constructive engagement with the public. 56. Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute,unless,as set forth at 34 U.S.C. 10152,the BJA Director certifies that extraordinary and exigent circumstances exist,making such expenditures essential to the maintenance of public safety and good order. ON FORM 4000/2(REV.4-88) Page 96 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 21 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 57. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October 1,2017 The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award(October 1,2017),however,the recipient may choose to incur project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are removed by OJP(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred"at- risk,"if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through a Grant Adjustment Notice,the recipient is authorized to obligate(federal)award funds to reimburse itself for project costs incurred"at-risk"earlier during the period of performance(such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition),provided that those project costs otherwise are allowable costs under the award. Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award funds to"supplant"State or local funds in violation of the recipient's certification(executed by the chief executive of the State or local government)that federal funds will be used to increase the amounts of such funds that would,in the absence of federal funds,be made available for law enforcement activities. 58. Use of funds for DNA testing;upload of DNA profiles If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 59. Three percent set-aside for NIBRS compliance The recipient must ensure that at least 3 percent of the total amount of this award is dedicated to achieving full compliance with the FBI's National Incident-Based Reporting System(NIBRS),unless the FBI or appropriate State official has certified that the recipient locality is already NIBRS compliant,and evidence of this has been submitted to and approved by BJA. The recipient will be required by BJA to make revisions to budgets that do not clearly indicate what projects will be supported by this 3 percent set-aside,unless evidence of NIBRS compliance has been submitted to and approved by BJA.Recipients serving as fiscal agents for"disparate jurisdictions,"(as defined at 34 USC 10156(d)(4))have to pass this requirement through to in subawards to other localities in the disparate jurisdiction,so that each locality in a disparate jurisdiction group dedicates at least 3 percent of award funds to NIBRS compliance, unless,with respect to each locality in the disparate jurisdiction group,evidence of NIBRS compliance has been submitted to and approved by BJA. OJP FORM 4000/2(REV.4-88) Page 97 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 22 OF 22 Grant PROJECT NUMBER 2018-DJ-BX-0650 AWARD DATE 11/16/2018 SPECIAL CONDITIONS 60. Encouragement of submission of"success stories" BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success story,sign in to a My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission fonn.If the recipient does not yet have a My BJA account,please register at https://www.bja.gov/profile.aspx.Once registered,one of the available areas on the My BJA page will be"My Success Stories."Within this box,there is an option to add a Success Story.Once reviewed and approved by BJA,all success stories will appear on the BJA Success Story web page at https://www.bja.gov/SuccessStoryList.aspx. 61. Withholding of funds:Required certification from the chief executive of the applicant government The recipient may not obligate,expend,or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government,"properly-executed(as determined by OJP),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 62. Withholding of funds:NIBRS set-aside The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and BJA reviews and accepts,a budget that clearly dedicates at least 3 percent of the total amount of the award to NIBRS compliance activities or documentation showing that the recipient has been certified as NIBRS compliant,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 63. Withholding of funds: Memorandum of Understanding The recipient may not obligate,expend,or draw down any award funds until OJP has reviewed and approved the Memorandum of Understanding(MOU),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 64. Withholding of funds: Budget narrative or information The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and OJP reviews and accepts,the required budget information or narrative for the award,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 65. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government. Under certain circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system (currently,"FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal,and administrative proceedings to the federal designated integrity and performance system(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm(Award condition: Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. ON FORM 4000/2(REV.4-88) Page 98 County of San Bernardino 385 North Arrowhead Avenue Grant SAN BERNARDINO San Bernardino,CA 92415-0123 COUNTY Supplemental PAGE 23 OF 27 CO Law and Justice Group Statement 909-387-5005 RECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2018-DJ-BX-0650 County of San Bernardino 385 North Arrowhead Avenue PROJECT PERIOD: FROM 10/01/2017 TO 09/30/2021 San Bernardino,CA 92415-0123 BUDGET PERIOD: FROM 10/01/2017 TO 09/30/2021 GRANTEE IRS/VENDOR NO. AWARD DATE 11/16/2018 956002748 PREVIOUS AWARD AMOUNT $0 GRANTEE DUNS NO. 136763120 AMOUNT OF THIS AWARD $638,246 PROJECT TITLE FY 18 Local JAG Program TOTAL AWARD $638,246 SUPPLEMENTAL STATEMENT It is our understanding pursuant to the lawsuit filed by the California Attorney General challenging the imposition of immigration enforcement requirements that were added to the FY 2018 JAG funding,that the U.S. District Court for the Northern District of California found the immigration enforcement requirements unconstitutional and enjoined the enforcement of those requirements(California v.Sessions II). The 2018 JAG Grant Award documents include the immigration enforcement requirements in paragraphs 41, 42, 43, 44, 45, 46 and 47 of those documents. Please note that acceptance of the award for 2018 does not constitute acceptance of the immigration enforcement requirements. While the U.S.DOJ requires that as a recipient of the grant,we must initial every page of the award,the initialing of the pages is only an acknowledgement of receipt,nor a certification of action or acceptance of any particular immigration enforcement requirement or condition on an initialed page. Also, please note that we are not submitting the"State or Local Government:FY 2018 Certification of Compliance with 8 U.S.C.1373 and 1644"referenced in paragraphs 41 and 42 or the "State or Local Government:FY 2018 Certification Relating to 8 U.S.C.1226(a)and(c),1231(a),1324(a),1357(a),and 1366(1)and(3)." In addition,we are striking paragraphs 7 and 8 that refer to those two certifications in the "Certification and Assurances by the Chief Executive of the Applicant Government." Additionally,please note we will not execute or require our subrecipients to execute the Certification of Compliance with 8 U.S.C.1373 and 1644. APPROVAL--&-- CHIEF EXECUTIVE OFFICER APPROVAL TYPED NAME AND TITLE OF CHIEF EXECUTIVE TYPED NAME AND TITLE OF CHIEF LEGAL OFFICER Gary McBride,Chief Executive Officer Michelle Blakemore,County Counsel County of San Bernardino County of San Bernardino SIGNATURE OF CHIEF EXECUTIVE SIGNATURE OF CHIEF LEGAL OFFICER DATE DATE Page 99 Subrecipient Monitoring Procedures SAN BERNARDINO County of San Bernardino COUNTY Law and Justice Group Grant Award/Sub-Award Process When the Law and Justice Group (L&JG) has been notified that it has been awarded a grant, a Board Agenda Item to accept the grant will be prepared and submitted to the Board of Supervisors (BOS) for approval. Where there is a sub-award to be granted, a Sub-Award Agreement will be prepared by the L&JG (recipient) and approved by the BOS and the subrecipient. The appropriate officials will sign the sub-award documents. The Sub-Award Agreement will identify the federal award information and applicable compliance requirements, including applicable special conditions for each federal sub-award. The Sub-Award Agreement will include the Grant Award Number, Award Date, Catalog of Federal Domestic Assistance (CFDA) number, Project Title, Project Period, Award Amount, and all applicable Special Conditions for the sub-award. The L&JG's Subrecipient Monitoring Procedures will be included in the Sub-Award Agreement. Grant Revenue When notified that a grant award has been made, the Grant Coordinator requests a budget code for the grant award from the Auditor-Controller/Treasurer/Tax Collector (ATC), and submits appropriate budget documents for the Board of Supervisors approval. Once the budget is established,the Grant Coordinator requests a drawdown of grant funds and deposits the funds into the applicable special revenue fund. Timeframes for the drawdown requests will be accomplished in accordance with award requirements specified by the awarding agency. The Grant Coordinator maintains a record of revenues requested and received and reconciles the account. Disbursement of Funds to Subrecipients When disbursing sub-award funds to subrecipients, the Grant Coordinator will prepare the appropriate payment document. The payment document is reviewed and approved by the Chair of the L&JG. The ATC processes payments and disbursement of funds. To notify subrecipients of the federal award number, CFDA number, and the amount of federal funds at the time of the disbursement of funds,the following steps will be followed: • The payment documents will reference the federal award number,CDFA number,and the amount of federal funds. • Correspondence will be sent to subrecipients at the time of disbursement identifying the payment and detailing the required federal information. Subrecipient Monitoring Requirement Sub-awards will be monitored in accordance with all applicable statutes, regulations, the Uniform Grant Guidance, OMB Circulars, and guidelines, including the Office of Justice Programs Financial Guide. The recipient will include the applicable conditions of this award in any sub-award. The recipient is responsible for the following: Page 24 Page 100 • Ensure that every sub-award is clearly identified to the subrecipient as a sub-award and includes applicable conditions of the federal award. • Evaluate each subrecipient's risk of noncompliance with federal statutes, regulations and the terms and conditions of the sub-award for purposes of determining the appropriate subrecipient monitoring procedures. • Oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to the use of funds. • Review financial and performance reports. • Follow-up and ensure that subrecipients take timely and appropriate action on all deficiencies pertaining to the federal award provided to the subrecipient from the pass-through entity detected through audits, on-site monitoring visits, and other means. • Issue a management decision for audit findings pertaining to the federal award provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521 Management Decision. • Verify that every subrecipient who is expected to expend$750,000 or more is audited as required by 2 CFR 200 Subpart F Audit Requirements. • Consider whether the results of the subrecipient's audits, on-site monitoring visits or other monitoring indicate conditions that necessitate adjustments to the pass-through entity's own records. • Consider taking enforcement against noncompliant subrecipients as described in 2 CFR 200.338 Remedies. Subrecipient Monitoring Process On-site monitoring of grant-funded projects may be conducted by the U.S. Department of Justice or the County of San Bernardino. At that time, the identified subrecipient agency will be required to provide documentation supporting expenditures, and/or a physical review of items funded through the grant may be requested. To ensure full compliance with this legislative mandate, all grant related documentation to include timesheets, invoices, purchase orders, canceled checks, and contracts must be maintained in a location accessible to the person responsible for managing the sub-award, and the agency's chief executive. If it is determined funds are not being used for approved purposes, or if proper documentation is not maintained,the amount in question must be returned to the U.S. Department of Justice. The subrecipient agency may also be deemed ineligible for future federal funding. On-Site Monitoring The County of San Bernardino L&JG may conduct on-site monitoring. The monitoring will be based upon performance and reported expenditure of funds. The monitoring will be based upon performance, tracked through reports and regular correspondence. This method will ensure the subrecipient in greatest need for assistance in managing their award is provided the necessary tools to be in full compliance with U.S. Department of Justice requirements. If selected for monitoring, the subrecipient will be notified at least 20 days prior to the monitoring. The staff person responsible for managing the sub-award, the staff person assigned to managing fiscal operations, the chief executive of the subrecipient agency, and any other applicable persons directly involved in the oversight of grant funds will be asked to attend. Appropriate documentation will also be requested for review. During the monitoring, the following items will be reviewed and/or discussed: Pale 25 Page10 invoices, timesheets, canceled checks, equipment purchased, policies and procedures, financial status reports, performance reports and grant files. If the subrecipient is non-compliant with award requirements, the following actions will be taken: The County of San Bernardino will assist the subrecipient with the resolution of identified issues, a recommendation to the U.S. Department of Justice for a federal monitoring of the sub-award will be made, future payments will be withheld until all issues are resolved, and closer oversight of the subrecipient by San Bernardino County will be implemented. Project Accounting and Record Keeping Adequate control of funds received to ensure compliance with federal and state regulations and grant sub-award conditions will be accomplished. Separate records are maintained for each project to avoid commingling of project funds with other funds. Obligation and Expenditure of Funds All Grant funds must be obligated by the termination date of the project. Grant funds legally obligated by the termination date must be expended within the timeframe specified within the Grant Contract,Agreement, or Sub-Award Agreement. Justice Assistance Grant funds must be expended by the end of the project period. Reporting Requirements Submission of financial reports will be accomplished in accordance with the guidelines specified in the Grant Contract,Agreement, or Sub-Award Agreement. Subrecipient Audits—Uniform Grant Guidance and OMB Circular A-133 Compliance Subrecipients are required to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200 (Uniform Grant Guidance) for federal awards made on or after December 26, 2014, or with the OMB Circular A-133 for federal awards made prior to December 26, 2014. A single or program specific audit is required in any year that a government expends $750,000 or more a year in federal awards. Both the Uniform Grant Guidance and the OMB Circular A-133 require audits to be completed and submitted to the Federal Audit Clearinghouse (FAC) no later than nine (9) months after the close of each fiscal year during the term of each grant award. As a condition of the sub-award agreement,the Law and Justice Group will require the subrecipient to submit a copy of the audit,including any corrective action plan within 30 days from the date of submission to the FAC. The Grant Coordinator will review and ensure that the subrecipient audit reports are received and that all audit findings have been resolved. Failure of the subrecipient to have audits performed as required may result in the withholding of new discretionary awards and/or withholding of funds. Protect Closeout The Grant Coordinator will schedule, monitor, and ensure timely completion of all required closeout activities and final financial reports in conformance with the guidelines required by the awarding agency. Inventory Control Subrecipients will maintain an inventory of equipment purchased with grant funds and submit inventory records to the Grants Coordinator if requested. Records shall be retained for a period of three years from the date of the disposition or replacement or transfer at the discretion of the awarding agency. As Page 26 Page10 equipment or other non-expendable property is purchased and received, it will be permanently marked, a property inventory record completed, and the property inventory record will be made part of the permanent grant sub-award file. Disposition of equipment will be done in accordance with the awarding agency's guidelines. Retention Period Project records must be maintained for the required period after the awarding agency determines that the grantee has met all the project requirements and the project has been accepted for closeout. Records will be maintained for a minimum of three years. The three-year retention period starts from the date of the submission of the closure of the single audit report which covers the grant period and lasts until completion of any disputes arising prior to the expiration of the three year period, whichever is later. APPROVED BY: r G. Christopher Gardner, Chair Law and Justice Group June 1, 2020 Date Page 27 Page 10g County of San Bernardino 385 North Arrowhead Avenue SAN BERNARDINO San Bernardino,CA 92415-0123 Grant PAGE 1 OF 35 COUNTY Sub-Award Law and Justice Group 909-387-5005 SUBRECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2019-DJ-BX-0699 City of Rancho Cucamonga 10500 Civic Center Drive,PO Box 807 Rancho Cucamonga,CA 91729 SUB-AWARD NUMBER: 2019-DJ-BX-0699-Rancho Cucamonga SUBRECIPIENT IRS/VENDOR NO. PROJECT PERIOD: FROM 10/01/2018 TO 09/30/2022 95-3213002 BUDGET PERIOD: FROM 10/01/2018 TO 09/30/2022 SUBRECIPIENT DUNS NO. AWARD DATE 09/18/2019 00-705-2970 PREVIOUS AWARD AMOUNT $0 PROJECT TITLE AMOUNT OF THIS AWARD $19,114 FY 19 Local JAG Program TOTAL SUB-AWARD $19,114 SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S),WHICH INCLUDE THE AWARD CONTINUATION SHEETS(PAGES 2-30),A SUPPLEMENTAL STATEMENT BY THE COUNTY OF SAN BERNARDINO(1 PAGE),AND THE SUBRECIPIENT MONITORING PROCEDURES FOR THE COUNTY OF SAN BERNARDINO LAW AND JUSTICE GROUP 14 PAGFSI. STATUTORY AUTHORITY FOR GRANT This project is supported under FY19(BJA-JAG State and JAG Local)Title I of Pub.L.No.90-351(generally codified at 34 U.S.C.10151-10726),including subpart 1 of part E(codified at 34 U.S.C.10151-10158);see also 28 U.S.C.530C(a). CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) 16.738-Edward Byrne Memorial Justice Assistance Grant Program GRANTEE APPROVAL = SUBRECIPIENT ACCEPTANCE TYPED NAME AND TITLE OF APPROVING OFFICIAL TYPED NAME AND TITLE OF AUTHORIZED SUBRECIPIENT OFFICIAL G.Christopher Gardner,Chair John Gillison,City Manager San Bernardino County Law and Justice Group City of Rancho Cucamonga SIGNATURE OF APPROVING OFFICIAL SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL DATE DATE Page 104 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 1. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts all such assurances or certifications as if personally executed by the authorized recipient official. Failure to comply with any one or more of these award requirements--whether a condition set out in full below,a condition incorporated by reference below,or an assurance or certification related to conduct during the award period- -may result in the Office of Justice Programs("OJP")taking appropriate action with respect to the recipient and the award. Among other things,the ON may withhold award funds,disallow costs,or suspend or terminate the award. The U.S.Department of Justice("DOJ"),including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2019 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2019 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2019 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"),see the OJP website at https:Hojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records, supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. OJP FORM 4000/2(REV.4-88) Page105 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at https://ojp.gov/financialguide/DOJ/index.htm),including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified(that is,moved and renumbered)to a new Title 34,entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully completed an"OJP financial management and grant administration training"by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1,2017,will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or FPOC must have successfully completed an"OJP financial management and grant administration training"by 120 calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful completion of such a training on or after January 1,2017,will satisfy this condition. A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to"de minimis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis" indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. OJP FORM 4000/2(REV.4-88) Page 106 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov/fanding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). ON FORM 4000/2(REV.4-88) Page 107 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE s OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award 1.The recipient(and any subrecipient at any tier)must-- A.Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of 8 U.S.C. 1324a(a)(1)and(2). B.Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both-- (1)this award requirement for verification of employment eligibility,and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)and(2)that,generally speaking,make it unlawful,in the United States,to hire(or recruit for employment)certain aliens. C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1)and(2). D.As part of the recordkeeping for the award(including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements,as well as records of all pertinent notifications and trainings. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.Staff involved in the hiring process For purposes of this condition,persons"who are or will be involved in activities under this award"specifically includes (without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds. B.Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate in,and use,E-Verify(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper E-Verify procedures,including in the event of a"Tentative Nonconfirmation"or a"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C."United States"specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. D.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or ON FORM 4000/2(REV.4-88) Page 108 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 6 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. E.Nothing in this condition,including in paragraph 4.13.,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C. 1324a(a)(1) and(2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website(https://www.e-verify.gov�or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information(PII) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent"breach"(OMB M-17-12)if it(or a subrecipient)--(1)creates,collects,uses,processes,stores, maintains,disseminates,discloses,or disposes of"personally identifiable information(PII)"(2 CFR 200.79)within the scope of an OJP grant-funded program or activity,or(2)uses or operates a"Federal information system"(OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. 11. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$250,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$250,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https:Hojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed$250,000)),and are incorporated by reference here. OJP FORM 4000/2(REV.4-88) Page 109 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award;association with federal government SCOPE.This condition applies with respect to any procurement of property or services that is funded(in whole or in part)by this award,whether by the recipient or by any subrecipient at any tier,and regardless of the dollar amount of the purchase or acquisition,the method of procurement,or the nature of any legal instrument used.The provisions of this condition must be among those included in any subaward(at any tier). 1.No discrimination,in procurement transactions,against associates of the federal government Consistent with the(DOJ)Part 200 Uniform Requirements--including as set out at 2 C.F.R.200.300(requiring awards to be"manage[d]and administer[ed]in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S.statutory and public policy requirements")and 200.319(a)(generally requiring"[a]ll procurement transactions[to]be conducted in a manner providing full and open competition"and forbidding practices"restrictive of competition,"such as"[p]lacing unreasonable requirements on firms in order for them to qualify to do business"and taking"[a]ny arbitrary action in the procurement process")--no recipient(or subrecipient,at any tier)may(in any procurement transaction)discriminate against any person or entity on the basis of such person or entity's status as an"associate of the federal government"(or on the basis of such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.The term"associate of the federal government"means any person or entity engaged or employed(in the past or at present)by or on behalf of the federal government--as an employee,contractor or subcontractor(at any tier),grant recipient or-subrecipient(at any tier),agent,or otherwise--in undertaking any work,project,or activity for or on behalf of(or in providing goods or services to or on behalf of)the federal government,and includes any applicant for such employment or engagement,and any person or entity committed by legal instrument to undertake any such work, project,or activity(or to provide such goods or services)in future. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. ON FORM 4000/2(REV.4-88) Page 110 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE.This condition applies to this award if it is indicated--in the application for the award(as approved by DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an associated federal statute--that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or a subrecipient at any tier)is to benefit a set of individuals under 18 years of age. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https:Hojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. 16. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"). 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:Hojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. ON FORM 4000/2(REV.4-88) Page 111 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 9 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high- risk"for purposes of the DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R.Part 38 is available via the Electronic Code of Federal Regulations(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"data. ON FORM 4000/2(REV.4-88) Page 112 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 10 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 24. Restrictions on"lobbying" In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2019) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general provisions"in the Consolidated Appropriations Act,2019,are set out at https://ojp.gov/funding/Explore/FYI 9AppropriationsResMctions.htm,and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General (OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(I)online submission accessible via the OIG webpage at https:Hoig.justice.gov/hotline/contact-grants.htm (select"Submit Report Online");(2)mail directed to:Office of the Inspector General,U.S.Department of Justice, Investigations Division,1425 New York Avenue,N.W.Suite 7100,Washington,DC 20530;and/or(3)by facsimile directed to the DOJ OIG Fraud Detection Office(Attn: Grantee Reporting)at(202)616-9881(fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. OJP FORM 4000/2(REV.4-88) Page 113 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 11 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 27. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. ON FORM 4000/2(REV.4-88) Page 114 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 12 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ If the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. ON FORM 4000/2(REV.4-88) Page 115 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 13 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XNoninterference(within the funded"program or activity")with federal law enforcement:8 U.S.C. 1373 and 1644; ongoing compliance 1.With respect to the"program or activity"funded in whole or part under this award(including any such program or activity of any subrecipient at any tier),throughout the period of performance,no State or local government entity,- agency,or-official may prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a);or(2)a government entity or-agency from sending,requesting or receiving,maintaining,or exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b)or 1644.Any prohibition(or restriction)that violates this condition is an "information-communication restriction"under this award. 2.The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3.Allowable costs.Compliance with these requirements is an authorized and priority purpose of this award.To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State,a local government,or a public institution of higher education,incurs to implement this condition. 4.Rules of Construction A.For purposes of this condition: (1)"State"and"local government"include any agency or other entity thereof,but not any institution of higher education or any Indian tribe. (2)A"public"institution of higher education is defined as one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials.") (3)"Program or activity"means what it means under title VI of the Civil Rights Act of 1964(see 42 U.S.C.2000d-4a). (4)"Immigration status"means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644;and terms that are defined in 8 U.S.C. 1101 mean what they mean under that section 1101,except that"State"also includes American Samoa. (5)Pursuant to the provisions set out at(or referenced in)8 U.S.C. 1551 note("Abolition...and Transfer of Functions"),references to the"Immigration and Naturalization Service"in 8 U.S.C. 1373 and 1644 are to be read as references to particular components of the Department of Homeland Security(DHS). B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE:Any questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. ON FORM 4000/2(REV.4-88) Page 116 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 14 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS X No use of funds to interfere with federal law enforcement:8 U.S.C. 1373 and 1644;ongoing compliance 1.Throughout the period of performance,no State or local government entity,-agency,or-official may use funds under this award(including under any subaward,at any tier)to prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a);or(2)a government entity or-agency from sending,requesting or receiving,maintaining,or exchanging information regarding immigration status as described in either 8 U.S.C. 1373(b)or 1644.Any prohibition (or restriction)that violates this condition is an"information-communication restriction"under this award. 2.The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3.Allowable costs.Compliance with these requirements is an authorized and priority purpose of this award.To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State,a local government,or a public institution of higher education,incurs to implement this condition. 4.Rules of Construction.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference (within the funded"program or activity")with federal law enforcement:8 U.S.C. 1373 and 1644;ongoing compliance" condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 117 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 15 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XAuthority to obligate award funds contingent on noninterference(within the funded"program or activity")with federal law enforcement:8 U.S.C. 1373 and 1644;unallowable costs;notification 1.If the recipient is a"State,"a local government,or a"public"institution of higher education: A.The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the recipient (or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that is funded in whole or in part with award funds is subject to any"information-communication restriction." B.In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if--at the time it incurs such costs--the program or activity of the recipient(or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that would be reimbursed in whole or in part with award funds was subject to any information-communication restriction. C.Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OJP that,as of the date the recipient requests the drawdown,the recipient and each subrecipient (regardless of tier)that is a State,local government,or public institution of higher education,is in compliance with the award condition entitled"Noninterference(within the funded'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644;ongoing compliance." D.The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or otherwise,has credible evidence that indicates that the funded program or activity of the recipient,or of any subrecipient at any tier that is either a State or a local government or a public institution of higher education,may be subject to any information-communication restriction.In addition,any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must require prompt notification to the entity that made the subaward,should the subrecipient have such credible evidence regarding an information-communication restriction. 2.Any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must provide that the subrecipient may not obligate award funds if,at the time of the obligation,the program or activity of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any information-communication restriction. 3.Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ of compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award funds that,under this condition,may not be made shall be unallowable costs for purposes of this award.In making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the"Noninterference...8 U.S.C. 1373 and 1644;ongoing compliance"award condition. 4.Rules of Construction A.For purposes of this condition"information-communication restriction"has the meaning set out in the "Noninterference...8 U.S.C. 1373 and 1644;ongoing compliance"condition. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference...8 U.S.C. 1373 and 1644;ongoing compliance"condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 118 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 16 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XAuthority to obligate award funds contingent on no use of funds to interfere with federal law enforcement:8 U.S.C. 1373 and 1644;unallowable costs;notification 1.If the recipient is a"State,"a local government,or a"public"institution of higher education: A.The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the recipient (or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that is funded in whole or in part with award funds is subject to any"information-communication restriction." B.In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if--at the time it incurs such costs--the program or activity of the recipient(or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that would be reimbursed in whole or in part with award funds was subject to any information-communication restriction. C.Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OJP that,as of the date the recipient requests the drawdown,the recipient and each subrecipient (regardless of tier)that is a State,local government,or public institution of higher education,is in compliance with the award condition entitled"No use of funds to interfere with federal law enforcement:8 U.S.C. 1373 and 1644;ongoing compliance." D.The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or otherwise,has credible evidence that indicates that the funded program or activity of the recipient,or of any subrecipient at any tier that is either a State or a local government or a public institution of higher education,may be subject to any information-communication restriction.In addition,any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must require prompt notification to the entity that made the subaward,should the subrecipient have such credible evidence regarding an information-communication restriction. 2.Any subaward(at any tier)to a subrecipient that is a State,a local government,or a public institution of higher education must provide that the subrecipient may not obligate award funds if,at the time of the obligation,the program or activity of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any information-communication restriction. 3.Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ of compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award funds that,under this condition,may not be made shall be unallowable costs for purposes of this award.In making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the"No use of funds to interfere...8 U.S.C. 1373 and 1644;ongoing compliance"award condition. 4.Rules of Construction. The"Rules of Construction"set out in the"Authority to obligate award funds contingent on noninterference(within the funded"program or activity")with federal law enforcement:8 U.S.C. 1373 and 1644; unallowable costs;notification"condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 119 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 17 of 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XNoninterference(within the funded"program or activity")with federal law enforcement:No public disclosure of certain law enforcement sensitive information SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward(at any tier). 1.Noninterference:No public disclosure of federal law enforcement information in order to conceal,harbor,or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law(including 8 U.S.C. 1324 and 18 U.S.C.chs. 1,49,227),no public disclosure may be made of any federal law enforcement information in a direct or indirect attempt to conceal,harbor,or shield from detection any fugitive from justice under 18 U.S.C.ch.49,or any alien who has come to,entered,or remains in the United States in violation of 8 U.S.C.ch. 12-- without regard to whether such disclosure would constitute(or could form a predicate for)a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a). 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition-- (1)the term"alien"means what it means under section 101 of the Immigration and Nationality Act(see 8 U.S.C. 1101(a)(3)); (2)the term"federal law enforcement information"means law enforcement sensitive information communicated or made available,by the federal government,to a State or local government entity,-agency,or-official,through any means,including,without limitation--(1)through any database,(2)in connection with any law enforcement partnership or-task-force,(3)in connection with any request for law enforcement assistance or-cooperation,or(4) through any deconfliction(or courtesy)notice of planned,imminent,commencing,continuing,or impending federal law enforcement activity; (3)the term"law enforcement sensitive information"means records or information compiled for any law enforcement purpose;and (4)the term"public disclosure"means any communication or release other than one--(a)within the recipient,or(b)to any subrecipient(at any tier)that is a government entity. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded 'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 120 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 18 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XNo use of funds to interfere with federal law enforcement:No public disclosure of certain law enforcement sensitive information SCOPE.This condition applies as of the date the recipient accepts this award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward(at any tier). 1.No use of funds to interfere:No public disclosure of federal law enforcement information in order to conceal,harbor, or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law(including 8 U.S.C. 1324 and 18 U.S.C.chs. 1,49,227),no funds under this award may be used to make any public disclosure of any federal law enforcement information in a direct or indirect attempt to conceal,harbor,or shield from detection any fugitive from justice under 18 U.S.C.ch.49,or any alien who has come to,entered,or remains in the United States in violation of 8 U.S.C.ch. 12--without regard to whether such disclosure would constitute(or could form a predicate for)a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a). 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction. The"Rules of Construction"set out in the"Noninterference(within the funded"program or activity")with federal law enforcement:No public disclosure of certain law enforcement sensitive information"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 121 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 19 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS JQ. Noninterference(within the funded"program or activity")with federal law enforcement:Interrogation of certain aliens SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award.Its provisions must be among those included in any subaward(at any tier). 1.Noninterference with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations--including 8 U.S.C. 1357(a),under which certain federal officers and employees"have power without warrant...to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States,"and 8 C.F.R.287.5(a),under which that power may be exercised "anywhere in or outside the United States"--within the funded program or activity,no State or local government entity,-agency,or-official may interfere with the exercise of that power to interrogate"without warrant"(by agents of the United States acting under color of federal law)by impeding access to any State or local government(or government-contracted)correctional facility by such agents for the purpose of"interrogat[ing]any alien or person believed to be an alien as to his[or her]right to be or to remain in the United States." 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition: (1)The tern"alien"means what it means under section 101 of the Immigration and Nationality Act(INA)(see 8 U.S.C. 1101(a)(3)). (2)The term"correctional facility"means what it means under the title I of the Omnibus Crime Control and Safe Streets Act of 1968(see 34 U.S.C. 1025l(a)(7)). (3)The term"impede"includes taking or continuing any action,or implementing or maintaining any law,policy,rule, or practice,that— (a)is designed to prevent or to significantly delay or complicate,or (b)has the effect of preventing or of significantly delaying or complicating. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded 'program or activity')with federal law enforcement:8 U.S.C. 1373 and 1644 and ongoing compliance"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page 122 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 20 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS XNo use of funds to interfere with federal law enforcement:Interrogation of certain aliens SCOPE.This condition applies as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award.Its provisions must be among those included in any subaward(at any tier). 1.No use of funds to interfere with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations--including 8 U.S.C. 1357(a),under which certain federal officers and employees"have power without warrant...to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States,"and 8 C.F.R.287.5(a),under which that power may be exercised "anywhere in or outside the United States"--no State or local government entity,-agency,or-official may use funds under this award to interfere with the exercise of that power to interrogate"without warrant"(by agents of the United States acting under color of federal law)by impeding access to any State or local government(or government- contracted)correctional facility by such agents for the purpose of"interrogat[ing]any alien or person believed to be an alien as to his[or her]right to be or to remain in the United States." 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction. The"Rules of Construction"set out in the"Noninterference(within the funded"program or activity")with federal law enforcement:Interrogation of certain aliens"award condition are incorporated by reference as though set forth here in full. ON FORM 4000/2(REV.4-88) Page123 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 21 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS J@. Noninterference(within the funded"program or activity")with federal law enforcement:Notice of scheduled release SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts the award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward at any tier. 1.Noninterference with"removal"process:Notice of scheduled release date and time Consonant with federal law enforcement statutes--including 8 U.S.C. 1231(for an alien incarcerated by a State or local government,a 90-day"removal period"during which the federal government"shall"detain and then"shall" remove an alien from the U.S."begins"no later than"the date the alien is released from...confinement';also,the federal government is expressly authorized to make payments to a"State or a political subdivision of the State...with respect to the incarceration of[an]undocumented criminal alien");8 U.S.C. 1226(the federal government"shall take into custody"certain criminal aliens"when the alien is released");and 8 U.S.C. 1366(requiring an annual DOJ report to Congress on"the number of illegal alien[felons]in Federal and State prisons"and programs underway"to ensure the prompt removal"from the U.S.of removable"criminal aliens")--within the funded program or activity,no State or local government entity,-agency,or-official(including a government-contracted correctional facility)may interfere with the"removal"process by failing to provide--as early as practicable(see para.4.C.below)--advance notice to DHS of the scheduled release date and time for a particular alien,if a State or local government(or government- contracted)correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.The"Rules of Construction"set out in the"Noninterference(within the funded"program or activity")with federal law enforcement:Interrogation of certain aliens"award condition are incorporated by reference as though set forth here in full. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,or any other entity or individual to maintain(or detain)any individual in custody beyond the date and time the individual otherwise would have been released. C.Applicability (1)Current DHS practice is ordinarily to request advance notice of scheduled release"as early as practicable(at least 48 hours,if possible)."(See DHS Form I-247A(3/17)).If(e.g.,in light of the date DHS made such request)the scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested,it shall NOT be a violation of this condition to provide only as much advance notice as practicable. (2)Current DHS practice is to use the same form for a second,distinct purpose--to request that an individual be detained for up to 48 hours AFTER the scheduled release.This condition does NOT encompass such DHS requests for detention. ON FORM 4000/2(REV.4-88) Page 124 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 22 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS No use of funds to interfere with federal law enforcement:Notice of scheduled release SCOPE.This condition applies as of the date the recipient accepts the award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward at any tier. 1.No use of funds to interfere with"removal"process:Notice of scheduled release date and time Consonant with federal law enforcement statutes--including 8 U.S.C. 1231(for an alien incarcerated by a State or local government,a 90-day"removal period"during which the federal government"shall"detain and then"shall" remove an alien from the U.S."begins"no later than"the date the alien is released from...confinement';also,the federal government is expressly authorized to make payments to a"State or a political subdivision of the State...with respect to the incarceration of[an]undocumented criminal alien");8 U.S.C. 1226(the federal government"shall take into custody"certain criminal aliens"when the alien is released");and 8 U.S.C. 1366(requiring an annual DOJ report to Congress on"the number of illegal alien[felons]in Federal and State prisons"and programs underway"to ensure the prompt removal"from the U.S.of removable"criminal aliens")--no State or local government entity,-agency,or- official(including a government-contracted correctional facility)may use funds under this award to interfere with the "removal"process by failing to provide--as early as practicable(see para.4.C.below)--advance notice to DHS of the scheduled release date and time for a particular alien,if a State or local government(or government-contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction. The"Rules of Construction"set out in the"Noninterference(within the funded"program or activity")with federal law enforcement:Notice of scheduled release"award condition are incorporated by reference as though set forth here in full. Requirement to collect certain information from subrecipients Except as provided in this condition,the recipient may not make a subaward to a State,a local government,or a "public"institution of higher education,unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation as"Information regarding Communication with the Department of Homeland Security(DHS)and/or Immigration and Customs Enforcement(ICE)."All subrecipient responses must be collected and maintained by the recipient,consistent with document retention requirements,and must be made available to DOJ upon request.Responses to these questions are not required from subrecipients that are either a tribal government/organization,a nonprofit organization,or a private institution of higher education. ON FORM 4000/2(REV.4-88) Page125 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 23 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 42. Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols,and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). 43. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 44. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. 45. Use of program income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report,SF 425. 46. Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative(Global)guidelines.The recipient(and any subrecipient at any tier)must conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at:https://it.ojp.gov/gsp_grantcondition. The recipient(and any subrecipient at any tier)must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. ON FORM 4000/2(REV.4-88) Page 126 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 24 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 47. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 48. Compliance with 28 C.F.R.Part 23 With respect to any information technology system funded or supported by funds under this award,the recipient(and any subrecipient at any tier)must comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation.Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 34 U.S.C. 1023 1(c)-(d). The recipient may not satisfy such a fine with federal funds. 49. Protection of human research subjects The recipient(and any subrecipient at any tier)must comply with the requirements of 28 C.F.R.Part 46 and all OJP policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 50. Confidentiality of data The recipient(and any subrecipient at any tier)must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.The recipient further agrees,as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,28 C.F.R.22.23. 51. Verification and updating of recipient contact information The recipient must verify its Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized Representative contact information in GMS,including telephone number and e-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes. ON FORM 4000/2(REV.4-88) Page 127 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 25 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 52. Law enforcement task forces-required training Within 120 days of award acceptance,each current member of a law enforcement task force funded with award funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank, must complete required online(internet-based)task force training.Additionally,all future task force members must complete this training once during the period of performance for this award,or once every four years if multiple OR awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.If award funds are used to support a task force,the recipient must compile and maintain a task force personnel roster,along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfli.org). 53. Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed justification must be submitted to and approved by the OR program office prior to obligation or expenditure of such funds. 54. Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks--including 18 U.S.C.922 and 34 U.S.C.ch.409--if the recipient(or any subrecipient at any tier)uses this award to fund(in whole or in part)a specific project or program(such as a law enforcement,prosecution,or court program)that results in any court dispositions, information,or other records that are"eligible records"(under federal or State law)relevant to the National Instant Background Check System(NICS),or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS,the recipient(or subrecipient,if applicable)must ensure that all such court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS are promptly made available to the NICS or to the"State"repository/database that is electronically available to(and accessed by)the NICS,and--when appropriate--promptly must update,correct,modify,or remove such NICS- relevant"eligible records". In the event of minor and transitory non-compliance,the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition(including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. ON FORM 4000/2(REV.4-88) Page 128 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 26 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 55. Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes.If it is determined that any of the following activities will be funded by the award,the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below,whether or not they are being specifically funded with these award funds.That is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order to use these award funds,this condition must first be met.The activities covered by this condition are: a.New construction; b.Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d.Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at https:/Ibja.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients'existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 56. Establishment of trust fund If award funds are being drawn down in advance,the recipient(or a subrecipient,with respect to a subaward)is required to establish a trust fund account.Recipients(and subrecipients)must maintain advance payments of federal awards in interest-bearing accounts,unless regulatory exclusions apply(2 C.F.R.200.305(b)(8)).The trust fund, including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate the award funds in the trust fund(including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to OJP at the time of closeout. ON FORM 4000/2(REV.4-88) Page 129 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 27 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 57. Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50%match for purposes of the DOJ Bulletproof Vest Partnership(BVP)program. 58. Certification of body armor"mandatory wear"policies If recipient uses funds under this award to purchase body armor,the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a written"mandatory wear"policy in effect.The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 59. Body armor-compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx).In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A).The latest NIJ standard information can be found here:https://nij.gov/ topics/technology/body-armor/pages/safety-initiative.aspx. 60. Body armor-impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership(BVP)program,a separate program operated by BJA,pursuant to the BVP statute at 34 USC 10531(c)(5). 61. Reporting requirements The recipient must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports through OJP's GMS(https://grants.ojp.usdoj.gov).Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org).For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage.Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 62. Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de- escalation of conflict,and constructive engagement with the public. ON FORM 4000/2(REV.4-88) Page 130 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 28 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 63. Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute,unless,as set forth at 34 U.S.C. 10152,the BJA Director certifies that extraordinary and exigent circumstances exist,making such expenditures essential to the maintenance of public safety and good order. 64. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October 1,2018 The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award(October 1,2018),however,the recipient may choose to incur project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are removed by OR(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred"at- risk,"if and when the recipient makes a valid acceptance of this award and OR removes each applicable withholding condition through a Grant Adjustment Notice,the recipient is authorized to obligate(federal)award funds to reimburse itself for project costs incurred"at-risk"earlier during the period of performance(such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition),provided that those project costs otherwise are allowable costs under the award. Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award funds to"supplant"State or local funds in violation of the recipient's certification(executed by the chief executive of the State or local government)that federal funds will be used to increase the amounts of such funds that would,in the absence of federal funds,be made available for law enforcement activities. 65. Use of funds for DNA testing;upload of DNA profiles If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 66. Encouragement of submission of"success stories" BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success story,sign in to a My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.If the recipient does not yet have a My BJA account,please register at https://www.bja.gov/profile.aspx.Once registered,one of the available areas on the My BJA page will be"My Success Stories."Within this box,there is an option to add a Success Story.Once reviewed and approved by BJA,all success stories will appear on the BJA Success Story web page at https://www.bja.gov/SuccessStoryList.aspx. ON FORM 4000/2(REV.4-88) Page 131 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 29 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 67. Withholding of funds:Required certification from the chief executive of the applicant government The recipient may not obligate,expend,or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government,"properly-executed(as determined by OJP),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 68. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government. Under certain circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system (currently,"FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal,and administrative proceedings to the federal designated integrity and performance system(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm(Award condition: Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. 69. Withholding of funds: Budget narrative or information The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and OJP reviews and accepts,the required budget information or narrative for the award,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 70. Withholding of funds: Program narrative The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and OJP reviews and accepts,the program narrative for this award,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 71. Withholding of funds:NIBRS set-aside The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and BJA reviews and accepts,a budget that clearly dedicates at least 3 percent of the total amount of the award to NIBRS compliance activities or documentation showing that the recipient has been certified as NIBRS compliant,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 72. Withholding-DHS question attachment The recipient may not obligate,expend or draw down funds until the Office of Justice Programs has received and approved the required application attachment(s)described in the program solicitation as"Information regarding Communication with the Department of Homeland Security(DHS)and/or Immigration and Customs Enforcement (ICE),"and has issued a Grant Adjustment Notice(GAN)releasing this special condition. OJP FORM 4000/2(REV.4-88) Page 132 U.S.Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 30 OF 30 Grant PROJECT NUMBER 2019-DJ-BX-0699 AWARD DATE 09/18/2019 SPECIAL CONDITIONS 73. Recipient may not obligate,expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has received and approved the required application attachment(s)and has issued a Grant Adjustment Notice (GAN)releasing this special condition. 74. Withholding of funds: Disclosure of lobbying The recipient may not obligate,expend,or draw down any funds under this award until it has provided to the grant manager for this OJP award a complete Disclosure of Lobbying Activities(SF-LLL)form,and OJP has issued a Grant Adjustment Notice to remove this special condition. 75. Withholding of funds: Memorandum of Understanding The recipient may not obligate,expend,or draw down any award funds until OJP has reviewed and approved the Memorandum of Understanding(MOU),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. OJP FORM 4000/2(REV.4-88) Page133 County of San Bernardino 385 North Arrowhead Avenue Grant SAN BERNARDINO San Bernardino,CA 92415-0123 COUNTY Supplemental PAGE 31 OF 35 CO Law and justice Group Statement 909-387-5005 RECIPIENT NAME AND ADDRESS(Including Zip Code) AWARD NUMBER: 2019-DJ-BX-0699 County of San Bernardino 385 North Arrowhead Avenue PROJECT PERIOD: FROM 10/01/2018 TO 09/30/2022 San Bernardino,CA 92415-0123 BUDGET PERIOD: FROM 10/01/2018 TO 09/30/2022 GRANTEE IRS/VENDOR NO. AWARD DATE 09/18/2019 956002748 PREVIOUS AWARD AMOUNT $0 GRANTEE DUNS NO. 136763120 AMOUNT OF THIS AWARD $637,997 PROJECT TITLE FY 19 Local JAG Program TOTAL AWARD $637,997 SUPPLEMENTAL STATEMENT It is our understanding pursuant to the lawsuit filed by the California Attorney General challenging the imposition of immigration enforcement requirements that were added to the FY 2019 JAG funding,that the U.S. District Court for the Northern District of California found the immigration enforcement requirements unconstitutional and enjoined the enforcement of those requirements(California v.Sessions II). The 2019 JAG Grant Award documents include the immigration enforcement requirements in paragraphs 31,32,33,34,35,36,37,38,39,40 and 41 of those documents. Please note that acceptance of the award for 2019 does not constitute acceptance of the immigration enforcement requirements. While the U.S.DOJ requires that as a recipient of the grant,we must initial every page of the award,the initialing of the pages is only an acknowledgement of receipt,not a certification of action, or acceptance of any particular immigration enforcement requirement or condition on an initialed page. APPROVALCHIEF EXECUTIVE TYPED NAME AND TITLE OF CHIEF EXECUTIVE TYPED NAME AND TITLE OF CHIEF LEGAL OFFICER Gary McBride,Chief Executive Officer Michelle Blakemore,County Counsel County of San Bernardino County of San Bernardino SIGNATURE OF CHIEF EXECUTIVE SIGNATURE OF CHIEF LEGAL OFFICER DATE DATE Page 134 Subrecipient Monitoring Procedures SAN BERNARDINO County of San Bernardino COUNTY Law and Justice Group Grant Award/Sub-Award Process When the Law and Justice Group (L&JG) has been notified that it has been awarded a grant, a Board Agenda Item to accept the grant will be prepared and submitted to the Board of Supervisors (BOS) for approval. Where there is a sub-award to be granted, a Sub-Award Agreement will be prepared by the L&JG (recipient) and approved by the BOS and the subrecipient. The appropriate officials will sign the sub-award documents. The Sub-Award Agreement will identify the federal award information and applicable compliance requirements, including applicable special conditions for each federal sub-award. The Sub-Award Agreement will include the Grant Award Number, Award Date, Catalog of Federal Domestic Assistance (CFDA) number, Project Title, Project Period, Award Amount, and all applicable Special Conditions for the sub-award. The L&JG's Subrecipient Monitoring Procedures will be included in the Sub-Award Agreement. Grant Revenue When notified that a grant award has been made, the Grant Coordinator requests a budget code for the grant award from the Auditor-Controller/Treasurer/Tax Collector (ATC), and submits appropriate budget documents for the Board of Supervisors approval. Once the budget is established,the Grant Coordinator requests a drawdown of grant funds and deposits the funds into the applicable special revenue fund. Timeframes for the drawdown requests will be accomplished in accordance with award requirements specified by the awarding agency. The Grant Coordinator maintains a record of revenues requested and received and reconciles the account. Disbursement of Funds to Subrecipients When disbursing sub-award funds to subrecipients, the Grant Coordinator will prepare the appropriate payment document. The payment document is reviewed and approved by the Chair of the L&JG. The ATC processes payments and disbursement of funds. To notify subrecipients of the federal award number, CFDA number, and the amount of federal funds at the time of the disbursement of funds,the following steps will be followed: • The payment documents will reference the federal award number,CDFA number,and the amount of federal funds. • Correspondence will be sent to subrecipients at the time of disbursement identifying the payment and detailing the required federal information. Subrecipient Monitoring Requirement Sub-awards will be monitored in accordance with all applicable statutes, regulations, the Uniform Grant Guidance, OMB Circulars, and guidelines, including the Office of Justice Programs Financial Guide. The recipient will include the applicable conditions of this award in any sub-award. The recipient is responsible for the following: Page 32 Page13 • Ensure that every sub-award is clearly identified to the subrecipient as a sub-award and includes applicable conditions of the federal award. • Evaluate each subrecipient's risk of noncompliance with federal statutes, regulations and the terms and conditions of the sub-award for purposes of determining the appropriate subrecipient monitoring procedures. • Oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to the use of funds. • Review financial and performance reports. • Follow-up and ensure that subrecipients take timely and appropriate action on all deficiencies pertaining to the federal award provided to the subrecipient from the pass-through entity detected through audits, on-site monitoring visits, and other means. • Issue a management decision for audit findings pertaining to the federal award provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521 Management Decision. • Verify that every subrecipient who is expected to expend$750,000 or more is audited as required by 2 CFR 200 Subpart F Audit Requirements. • Consider whether the results of the subrecipient's audits, on-site monitoring visits or other monitoring indicate conditions that necessitate adjustments to the pass-through entity's own records. • Consider taking enforcement against noncompliant subrecipients as described in 2 CFR 200.338 Remedies. Subrecipient Monitoring Process On-site monitoring of grant-funded projects may be conducted by the U.S. Department of Justice or the County of San Bernardino. At that time, the identified subrecipient agency will be required to provide documentation supporting expenditures, and/or a physical review of items funded through the grant may be requested. To ensure full compliance with this legislative mandate, all grant related documentation to include timesheets, invoices, purchase orders, canceled checks, and contracts must be maintained in a location accessible to the person responsible for managing the sub-award, and the agency's chief executive. If it is determined funds are not being used for approved purposes, or if proper documentation is not maintained,the amount in question must be returned to the U.S. Department of Justice. The subrecipient agency may also be deemed ineligible for future federal funding. On-Site Monitoring The County of San Bernardino L&JG may conduct on-site monitoring. The monitoring will be based upon performance and reported expenditure of funds. The monitoring will be based upon performance, tracked through reports and regular correspondence. This method will ensure the subrecipient in greatest need for assistance in managing their award is provided the necessary tools to be in full compliance with U.S. Department of Justice requirements. If selected for monitoring, the subrecipient will be notified at least 20 days prior to the monitoring. The staff person responsible for managing the sub-award, the staff person assigned to managing fiscal operations, the chief executive of the subrecipient agency, and any other applicable persons directly involved in the oversight of grant funds will be asked to attend. Appropriate documentation will also be requested for review. During the monitoring, the following items will be reviewed and/or discussed: Page 33 Page 136 invoices, timesheets, canceled checks, equipment purchased, policies and procedures, financial status reports, performance reports and grant files. If the subrecipient is non-compliant with award requirements, the following actions will be taken: The County of San Bernardino will assist the subrecipient with the resolution of identified issues, a recommendation to the U.S. Department of Justice for a federal monitoring of the sub-award will be made, future payments will be withheld until all issues are resolved, and closer oversight of the subrecipient by San Bernardino County will be implemented. Project Accounting and Record Keeping Adequate control of funds received to ensure compliance with federal and state regulations and grant sub-award conditions will be accomplished. Separate records are maintained for each project to avoid commingling of project funds with other funds. Obligation and Expenditure of Funds All Grant funds must be obligated by the termination date of the project. Grant funds legally obligated by the termination date must be expended within the timeframe specified within the Grant Contract,Agreement, or Sub-Award Agreement. Justice Assistance Grant funds must be expended by the end of the project period. Reporting Requirements Submission of financial reports will be accomplished in accordance with the guidelines specified in the Grant Contract,Agreement, or Sub-Award Agreement. Subrecipient Audits—Uniform Grant Guidance and OMB Circular A-133 Compliance Subrecipients are required to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200 (Uniform Grant Guidance) for federal awards made on or after December 26, 2014, or with the OMB Circular A-133 for federal awards made prior to December 26, 2014. A single or program specific audit is required in any year that a government expends $750,000 or more a year in federal awards. Both the Uniform Grant Guidance and the OMB Circular A-133 require audits to be completed and submitted to the Federal Audit Clearinghouse (FAC) no later than nine (9) months after the close of each fiscal year during the term of each grant award. As a condition of the sub-award agreement,the Law and Justice Group will require the subrecipient to submit a copy of the audit,including any corrective action plan within 30 days from the date of submission to the FAC. The Grant Coordinator will review and ensure that the subrecipient audit reports are received and that all audit findings have been resolved. Failure of the subrecipient to have audits performed as required may result in the withholding of new discretionary awards and/or withholding of funds. Protect Closeout The Grant Coordinator will schedule, monitor, and ensure timely completion of all required closeout activities and final financial reports in conformance with the guidelines required by the awarding agency. Inventory Control Subrecipients will maintain an inventory of equipment purchased with grant funds and submit inventory records to the Grants Coordinator if requested. Records shall be retained for a period of three years from the date of the disposition or replacement or transfer at the discretion of the awarding agency. As Page 34 Page13g equipment or other non-expendable property is purchased and received, it will be permanently marked, a property inventory record completed, and the property inventory record will be made part of the permanent grant sub-award file. Disposition of equipment will be done in accordance with the awarding agency's guidelines. Retention Period Project records must be maintained for the required period after the awarding agency determines that the grantee has met all the project requirements and the project has been accepted for closeout. Records will be maintained for a minimum of three years. The three-year retention period starts from the date of the submission of the closure of the single audit report which covers the grant period and lasts until completion of any disputes arising prior to the expiration of the three year period, whichever is later. APPROVED BY: r G. Christopher Gardner, Chair Law and Justice Group June 1, 2020 Date Page 35 Page 138 01 S' JMW CITY OF RANCHO CUCAMONGA DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Neil Plummer, Facilities Superintendent Kenneth Fung, Assistant Engineer SUBJECT: Consideration to Accept Public Improvements at the Lions Community Center East, File a Notice of Completion, and Authorize Release of Bonds and Retention for the Lions Community Center East - Roof Maintenance & Repair Project. RECOMMENDATION: Staff recommends that the City Council 1. Accept the Lions Community Center East— Roof Maintenance & Repair Project , Contract No 19-039, as complete. 2. Approve the final contract amount of$139,890.00. 3. Authorize the Public Works Services Director to file a Notice of Completion and release of the retention in the amount of$6,994.50, 35 days after acceptance. 4. Authorize the release of the Faithful Performance Bond and accept a Maintenance Bond. 5. Authorize the release of the Labor and Materials Bond in the amount of$139,890.00, six months after the recordation of said notice if no claims have been received. 6. Authorize the Public Works Services Director to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: The Lions Community Center East— Roof Maintenance & Repair Project scope of work consisted of roof repairs and maintenance measures to the existing cap sheet, surface modified bitumen systems covering the low-sloped roof areas, the replacement of concrete "S" stile roof systems at the steep-sloped roof sections, and other related items of work. Pertinent information of the project is as follows: Budget Amount: $93,000.00 Publish Dates for Local Paper: January 15, 2019 and January 22, 2019 Bid Opening: February 26, 2019 Contract Award Date: April 17, 2019 Low Bidder: Commercial Roofing Systems, Inc. Contract Amount: $139,890.00 Contingency: $13,989.00 Fianl Contract Amount: $139,890.00 Difference in Contract Amount: $0.00 (0.0%) ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. At the end of the one-year maintenance period, if the improvements remain free from defects in the Page 139 materials and workmanship, the City Clerk is authorized to release the Maintenance Bond upon approval by the Public Works Services Director. FISCAL IMPACT: Bids were higher than estimated and as a result, funds from the Fiscal Year 2019/20 adopted budget for this project were insufficient. Additional funds were appropriated from account number 1025001-5602 (Capital Reserve). COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Premier Community Status by repairing the roof at the Lions Community Center East thus increasing the functionality of the facility to host a wide variety of activities in the future. ATTACHMENTS: Attachment 1 - Notice of Completion Page 2 Page 140 RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 Exempt from recording fees pursuant to Govt. Code Sec. 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Contract No. 19-039 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On September 2, 2020, there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Lions Community Center East— Roof Maintenance & Repair Project Repair and maintain existing roofing system at Lions Community Center East plus related work 4. The name of the original contractor for the work of improvement as a whole was: Commercial Roofing Systems, Inc. 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: 9191 Base Line Road, Rancho Cucamonga, CA 91739 APN: 0208-011-58 CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner I hereby certify under penalty of perjury that the foregoing is true and correct. DATE William Wittkopf Executed in the City of Rancho Cucamonga, Public Works Services Director California Page 141 CITY OF RANCHO CUCAMONGA Olw-- DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: William Wittkopf, Public Works Services Director Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent SUBJECT: Consideration to Approve a Single Source Procurement of Asphalt Materials on an As-Needed Basis from Holliday Rock of Upland, California. RECOMMENDATION: Staff recommends that the City Council approve a single source procurement of asphalt materials on an as-needed basis from Holliday Rock of Upland, California. BACKGROUND: The Public Works Services Department (PWSD) performs routine asphalt repair to extend the life of a road. Some of the defects and wear & tear the roads exhibit include alligator cracks, longitudinal and transverse cracks, shoving and heaving, and depressions in the pavement. PWSD crews also address sidewalk deflections as needed and perform asphalt services for the Cucamonga Valley Water District (CVWD) by finalizing trench repairs. To maintain the City's roadways, address sidewalk deflections, and meet the contract service needs provided to CVWD, the City purchases asphalt materials on a regular basis. ANALYSIS: Staff requests that the City bypass the standard procurement process and use the single source purchase process for asphalt materials from Holliday Rock. The unique requirements for the placement of asphalt precludes the possibility of purchasing and stockpiling asphalt in advance. Asphalt has a distribution temperature range of 285 to 350 degrees Fahrenheit. The City's equipment is not capable of heating materials to the distribution temperature, it is only capable of maintaining the proper temperature. This requires staff to pick up the hot mix asphalt on the day it will be used to make the necessary repairs. PWSD places an average of one thousand three hundred tons of asphalt per year which equates to 92 truckloads. Staff utilizes the asphalt patch trucks to haul asphalt to paving projects which can be at multiple locations throughout the City. The primary distinction between vendors for the City is the cost to send our asphalt patch truck to the plant and return to the individual job sites. Purchasing asphalt from the local vendor, Holliday Rock, results in a reduction of annual transportation costs in the range of$10,000 to $25,000 compared to using other asphalt plants in the Riverside-San Bernardino area. Additionally, this ensures the asphalt is at an optimal temperature for the application. Page142 FISCAL IMPACT: The purchase of asphalt materials in an amount not to exceed $175,000 annually is within the approved budget for FY 2020/2021 in accounts 1001318-5200 and 1006303-5200. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's goal of Enhancing Public Safety and the City's Premiere Community Status in ensuring well-maintained roadways, addressing sidewalk concerns, and meeting CVWD trench repairs. ATTACHMENTS: Attachment 1 - Single Source Justification Attachment 2 - Single Source Memorandum Page 2 Page143 CITY OF RANCHO CUCAMOGA r SINGLE/SOLE SOURCE JUSTIFICATION FOR PURCHASES $5,000 AND ABOVE RANCHO C,11C7ANIONGA (,: LIFO NIA The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source. Vendor: Holliday Rock Date: Jul 29, 2020 Commodity/Service:Asphalt Materials Estimated expenditure: $175,000.00 Your Name: Paul Fisher Extent of market search conducted: Reviewed location of all asphalt plants in the area Price Reasonableness: Price is comparable to other vendors in southern California. Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? No DEFINITIONS: SINGLE SOURCE — a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need. SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need. Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry. THIS IS A SINGLE SOURCE F./I THIS IS A SOLE SOURCE PURCHASE (check one). 1. SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed). 2. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum). Page 144 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form(3).doc Single/Sole Source Justification Form Page 2 3. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application). 4. UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.) 5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request). 6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the servic or material described in this single/sole source justification be authorized as a single/sole sou ce r t sere e o terial. Department Head: Department: Public Works • • • • • • • • • • Purchasing Department • • • • • • • • • • APPROVED APPROVED WITH CONDITION/S DISAPPROVE Comments: $5,000 - $50,000 APPROVED BY PURCHASING MANAGER: Date: $50,000 — 100,000 APPROVED BY CITY MANAGER: Date: $100,000 AND OVER See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: Date: D:ATempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form(3).doc Page 145 1/18/07 CITY OF RANCHO CUCAMOGA r SINGLE/SOLE SOURCE JUSTIFICATION FOR PURCHASES $5,000 AND ABOVE RANCHO C,11C7ANIONGA (,: LIFO NIA The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source. Vendor: Holliday Rock Date: Jul 29, 2020 Commodity/Service:Asphalt Materials Estimated expenditure: $175,000.00 Your Name: Paul Fisher Extent of market search conducted: Reviewed location of all asphalt plants in the area Price Reasonableness: Price is comparable to other vendors in southern California. Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? No DEFINITIONS: SINGLE SOURCE — a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need. SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need. Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry. THIS IS A SINGLE SOURCE F./I THIS IS A SOLE SOURCE PURCHASE (check one). 1. SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed). 2. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum). Page 146 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form(3).doc Single/Sole Source Justification Form Page 2 3. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application). 4. UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.) 5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request). 6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the servic or material described in this single/sole source justification be authorized as a single/sole sou ce r t sere e o terial. Department Head: Department: Public Works • • • • • • • • • • Purchasing Department • • • • • • • • • • APPROVED APPROVED WITH CONDITION/S DISAPPROVE Comments: $5,000 - $50,000 APPROVED BY PURCHASING MANAGER: Date: 08/17/2020 $50,000 — 100,000 APPROVED BY CITY MANAGER: Date: $100,000 AND OVER See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: Date: D:ATempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form(3).doc Page 147 1/18/07 CITY OF RANCHO CUCAMONGA �. MEMORANDUM DATE: July 23, 2020 Public Works Services Department TO: Ruth Cain, Purchasing Manager FROM: Richard Favela, Public Works Services Supervisor SUBJECT: Single Source: Asphalt Materials Suppplier— Holiday Rock Public Works is requesting a single source purchase of Asphalt materials from Holliday Rock located at 2193 Foothill Blvd, Upland, California. Holliday Rock is located six (6) miles from Public Works Service Center. This proximity to the City is optimal to ensure Public Works Services is effectively and efficiently utilizing taxpayer funds. The unique requirements for the placement of asphalt precludes the possibility of purchasing and stockpiling asphalt in advance. Asphalt has a distribution temperature range of 285 to 350 degrees Fahrenheit. The City does not have the equipment to heat cold materials to the proper distribution temperature. The City's asphalt patch truck is only capable of maintaining the appropriate temperature. Therefore, asphalt must be picked up from the plant when ready to be placed. Public Works Staff has identified five asphalt plants within sixty miles of the Public Works Service Center. Over the past few years, Public Works has purchased and placed an average of one thousand three hundred tons of asphalt per year. Staff utilizes the asphalt patch trucks to haul asphalt to paving projects which can be at multiple locations throughout the City. Each patch truck has a five-ton weight capacity. It requires at least two hundred sixty individual trips to place one thousand three hundred tons of asphalt per year. Asphalt is a highly competitive commodity with pricing between competitors typically within a few dollars per ton. The primary distinction between vendors for the City is the cost to send our asphalt patch truck to the plant and return to the individual job sites. The asphalt patch truck, including driver, costs $138.56 per hour to operate. The cost to make two hundred sixty annual trips to the five closest asphalt plants is detailed in table one below. Table 1. Annual Asphalt Transportation Costs Average Tons per year: 1,300 at$60-$65/ton Max Load 5 Tons(Table based on full load for each trip) Vendor Address Round Trip Hourly Trip Cost No of Total Cost Distance Time' Rate Trips Holiday Rock 2193 Foothill Blvd. Upland 12 42 $138.56 $96.99 260 $25,217.92 Vulcan Materials 2400 W.Highland Ave.,San Bernardino 36.4 57 $138.56 $131.63 260 $34,224.32 9..................................................................................................:........................................:.....................................................................................................................:..................................:....................................................: Vulcan Materials 16005 Foothill Blvd.,Irwindale 45.2 66 $138.56 $152.42 260 $39,628.16 All American Asphalt 1776 All American Wa ,Corona 43.2 71 $138.56 $163.96 260 $42,630.29 P...................:..............................................................................y.....................................................................................................:..................................,........................................................................................................................................................................... R.J.Noble 25225 Maitri Rd.,Corona 58 80 $138.56 $184.75 260 $48,034.13 ................................................................................:..............................................................................................................................................:.........................................:..................................:........................................:............................................:...................................:....................................................: 1. Time is based on Google Maps with a departure of 1:00 pm on February 5,2020 Page 1 of 2 Page 148 The additional transportation costs to the other asphalt plants compared to Holliday Rock range from $9,000 to $23,000 annually. There are additional impacts to asphalt crew effectiveness due to delays in getting materials in a timely manner. The freeways that must be travelled to reach most of these plants are notorious for experiencing delays not captured in average travel times. When faced with an unexpected delay, asphalt crews may be idled as they wait for materials. These additional transportation costs and reduced crew efficiencies would overwhelm the minimal materials cost savings that may be available from other vendors. Approval of a single source purchase of asphalt materials from the local vendor, Holliday Rock, is the most effective use of taxpayer dollars. Page 2 of 2 Page 149 CITY OF RANCHO CUCAMONGA Olw-- DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Curt Billings, Associated Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion, and Authorize the Release of Retention and Bonds, for the Fiscal Year 2019/20 Bus Stop 1-5 at Various Locations Project. (RESOLUTION NO. 2020-098) RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Fiscal Year 2019/20 Bus Stop 1-5 at Various Locations Project, Contract No. 20-- 076, as complete (Project); 2. Approve the final contract amount of$55,118; 3. Authorize the release the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Payment Bond in the amount of $54,178, six months after the recordation of said notice if no claims have been received; 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; 6. Authorize the City Engineer to approve the release of the Maintenance Guarantee Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship; and 7. Adopt a resolution authorizing the City Engineer to file a claim for reimbursement of approved San Bernardino County Transportation Authority funding from Transportation Development Act, Article 3 Program. BACKGROUND: On July 15, 2019, the City was awarded a $48,000 grant by the San Bernardino County Transportation Authority (SBCTA) from the Transportation Development Act, Article 3 Program. This grant provides funding for accessibility improvements that connect sidewalks to existing public transit stops. These improvements are intended to increase ridership, resulting in less vehicle trips and reduced COZ emissions. The Project scope of work consisted of minor removals and installation of portland concrete cement sidewalks, retaining curbs, cobble stone, accessible ramps and landscape restoration to provide accessible pedestrian pathway connections to and from existing bus stops. A vicinity map is included as Attachment 1. Bids were received and opened on May 26, 2020, and the subject project was awarded to T S R Construction and Inspection, Inc., on June 17, 2020, in the amount of$54,178. Page 150 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. A net increase in the amount of$940 in the total project cost is a result of additional concrete sidewalk that was required, and which is accounted for in the balancing statement. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will authorize the release of the Maintenance Guarantee Bond upon approval by the City Engineer. FISCAL IMPACT: A total of$67,100 was budgeted in Fiscal Year 2019/20 from the Gas Tax R&T 7360 (Fund 174) and Pedestrian Grant, Article 3 (Fund 214) Funds, all of which are identified under Capital Improvement Project Account No's. and in the amounts listed below. Account No. Funding Source Description Amount 11743035650/18231740 Gas Tax R&T 7360 Bus Stop/Var. Locations $19,100 12143035650/18232140 Pedestrian Grant, Article 3 Bus Stop/Var. Locations $48,000 Total = $67,100 The final project cost is $61,373 as shown in the table below. Expenditure Amount Construction Contract $55,118 Construction Inspection $6,255 Total = $61,373 A total of $5,727 remaining in the budget for this project and will be returned to Fund Balance for the respective funding sources to be used for future capital improvement projects. COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's vision for the City by ensuring the construction of high-quality public improvements that promote a world class community. ATTACHMENTS: Attachment - 1 Vicinity Map Attachment - 2 Resolution Page 2 Page 151 ATTACHMENT 1 VICINITY MAP BUS STOP NO. 1 -5 AT VARIOUS LOCATIONS PROJECT 5 LOCATIONS y � J! ........... �u 4 = _ W Is r r r r _ _ _ _. ..i _ r .. HillsldelRd -{ d l �; i Wilson Av � m � Banyan;St 1 �° i :� L 1A 1210 i 5 R-210 19th;5t A•IFI.0 ELF-Tf? i TFLgIL PACIF C=ELE.C:TRI.0 TRAIL Basc Li nc RdI �¢� Base Line Rd iH 3■ �Y, cuff � I y G r Fooftil'ol Foot)ill BI 1 An'ow t !Arrow Rt 8th Qt d sth'st ui ■ 4t h Qti �' 4• q• T as Q O 0 Y m p QA Page 152 ATTACHMENT 2 RESOLUTION NO. 20-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO FILE A CLAIM FOR REIMBURSEMENT OF APPROVED SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA) FUNDING FROM TRANSPOTATION DEVELOPMENT ACT (TDA) ARTICLE 3, 20% TRANSIT ACCESS FUNDS FOR THE FISCAL YEAR 2019/20 BUS STOP 1- 5 AT VARIOUS LOCATIONS PROJECT, CONTRACT NO. 20-076 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Fiscal Year 2019/20 Bus Stop 1-5 at Various Locations Project, Contract No. 20-076, has been completed and accepted by the City Engineer; and WHEREAS, a Notice of Completion has been filed, certifying the work complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted, and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. PASSED, APPROVED, AND ADOPTED this 2nd day of September 2020. Resolution No. 20-XXX Page153 Olt, i I DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer SUBJECT: Consideration of a Purchase Order to Aufbau Corporation in the Amount of $248,165 and Budget Appropriation of an Additional $48,170 for the Heritage Park Bridge Replacement Project. RECOMMENDATION: Staff recommends that the City Council: 1. Authorize issuance of a purchase order in the amount of$248,165 to Aufbau Corporation to furnish conceptual renderings and design plans for the Heritage Park Bridge Replacement Project; and 2. Authorize a budget appropriation in the amount of $48,170 from the Fire Capital Projects Fund (Fund 288) fund balance. BACKGROUND: In March of 2011, an evaluation of the bridges located in Heritage Park was completed identifying minor repairs and recommending eventual replacement. In 2019, an updated bridge report and structural evaluation was conducted that reassessed these bridges and provided alternatives for bridge replacement, including the combination of three parallel bridges into a single bridge structure with separated uses (pedestrian, equestrian, and vehicle traffic). Presently all three parallel wood bridge structures are independent with open voids in between. A single bridge structure with dedicated and separated pathways for vehicles, pedestrians and equestrians is proposed and will span a compressed length of 50 feet across the Demens Creek Channel. The images below depict the current bridges and an architectural rendering of what the proposed new structure might look like. 111 p 11lLL ) ,wa., h� �Y AMA, Current Bridges Page 154 2 r' 's 4 i I r� Rendering of Combined Bridge This combined bridge option has been presented to all relevant City Commissions, Committees and Subcommittees and based on recommendation was included in and approved through the Annual Budget and Capital Improvement Program Adoption for Fiscal Year 2020/21. The project is estimated to cost a total of $1.2 million and leverages a 50/50 funding split with the Fire District as access into the facility is utilized as a fire staging area. ANALYSIS: In July 2020, staff reached out to an on-call consultant, Aufbau Corporation, for a fee proposal to develop conceptual renderings and design plans for the Heritage Bridge Replacement Project. Aufbau Corporation submitted a fee proposal in the amount of $248,165 which includes costs for data collection and coordination with the San Bernardino County Flood Control District and US Army Corps of Engineers; topographic survey; conceptual plans/exhibits; structural calculations and design plans; landscape and irrigation plans; potholing; bridge lighting plans; and environmental support. This scope of work at this time does not include environmental clearance services as the extent of environmental technical studies is unknown until Aufbau Corporation can continue further discussions about processing and issuance of Section 404 and 408 permits with the US Army Corps of Engineers. Due to COVID-19 pandemic, most regulatory agency staff is working from home, therefore, Engineering staff anticipates roughly two years to design and construct the Bridge Replacement Project. In conjunction with the recommendations from the Trail Advisory Committee, Planning Commission, Public Works Subcommittee, Community Parks& Landscape Citizens' Oversight Committee, and the Community Services Subcommittee, staff recommends the City Council authorize a purchase order in the amount of $248,165 for the design phase of the Heritage Bridge Replacement Project along with an appropriation of an additional $48,170 from the Fire Capital Projects Fund (Fund 288)fund balance to commence with the project. FISCAL IMPACT: The total anticipated cost for the design phase is estimated at $248,165. A total budget of $200,000 has been identified in Fiscal Year 2020/21 from the Fire Capital Projects Fund (Fund 288) and PD-85 Fund (Fund 848) for the design phase. Account No. Funding Source Description Amount 18483035650/1963848-0 PD 85 Redemption Heritage Bridge Rplc $100,000 Fund 848 32885015650/1963288-0 Fire Protection Capital Heritage Bridge Rplc $100,000 Fund 288 Total Project Funding $200,000 Page 155 Based on the fee proposal received, a deficit of $48,165 exists and must be funded in order to proceed with the conceptual rendering and design plans. Sufficient funding is available in the Fire Capital Project Fund (Fund 288) fund balance for this project. An appropriation in the amount of $48,170 from the Fire Capital Project Fund (Fund 288) fund balance into the following project account number is required to cover the anticipated design phase cost. Account No. Funding Source Description Amount 32885015650/1963288-0 Fire Protection Capital Heritage Bridge Rplc $48,170 Fund 288 Total Project Funding $48,170 COUNCIL GOAL(S) ADDRESSED: This item addresses the City Council's vision for the City by ensuring the design of high quality public improvements that promote a world class community. ATTACHMENTS: None. Page 156 CITY OF RANCHO CUCAMONGA DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Gianfranco Laurie, Senior Civil Engineer Romeo M. David, Associate Engineer SUBJECT: Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of Retention and Bonds for the Fiscal Year 2019/20 ADA Access Ramp Improvements at Various Locations Project. RECOMMENDATION: Staff recommends that the City Council: 1. Accept the Fiscal Year 2019/20 ADA Access Ramp Improvements at Various Locations Project, Contract No. 20-042 (Project), as complete. 2. Approve the final contract amount of$375,057; 3. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion and accept a Maintenance Guarantee Bond; 4. Authorize the release of the Labor and Materials Bond in the amount of $364,000, six months after the recordation of said notice if no claims have been received. 5. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion; and 6. Authorize the City Engineer to approve the release of the Maintenance Bond one year following the filing of the Notice of Completion if the improvements remain free from defects in material and workmanship. BACKGROUND: On May 20, 2020, the City Council awarded a construction contract to Golden State Constructors in the amount $364,250 for the construction of the Fiscal Year 2019/20 ADA Access Ramp Improvements at Various Locations project. Additionally, the City Council authorized a 10% contingency in the amount of$36,425 to address unforeseen construction related incidentals. The Project scope of work consisted of, but was not limited to, constructing concrete access ramps, sidewalks, retaining curbs, curb &gutter, truncated domes, spandrels, utilities adjustment, restoring landscaping, relocating signs, and related items of work per the project plans. A vicinity map is included as Attachment 1. Page 1 of 3 Page 157 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result of three (3) Contract Change Orders, including the final balancing statement which are summarized below: Change Order No.01: Additional Ramp installed in Hermosa Avenue adjacent to the ARTE development sidewalk to accommodate new back-in parking, including remobilization and restoration of existing landscape and irrigation in the parkway and traffic control. The change in contract cost due to this change order is an increase of$8,374.77. Change Order No.02: Additional removal and replacement of an existing mature pine tree due to roots that had damaged the existing ramp. The change in contract cost due to this change order is an increase of$4,286.63. Change Order No.03: The balancing statement for the project. The balancing statement conforms the final contract quantities to the actual quantities placed or constructed during the contract. The notable change is a decrease in the amount of ($1,854.40) resulting from a decrease in the final quantities of materials constructed during the project. At the end of the one-year maintenance period, if the improvements remain free from defects in materials and workmanship, the City Clerk will release the Maintenance Bond upon approval by the City Engineer. FISCAL IMPACT: A total of $427,075 was budgeted in Fiscal Year 2019/20 from the Measure I Fund (Fund 177), Gas Tax R&T7360 Fund (Fund 174), and Road Maintenance and Rehabilitation Act Fund (Fund 179) Fund, all of which are identified under Capital Improvement Project Account No's. and in the amount listed below. Account No. Funding Source Description Amount 11773035650/1150177-0 Measure I Fund (177) FY 2019/20 ADA Ramps $33,546 11793035650/1022179-0 RMRA Fund (179) Citywide Local Streets $200,000 11773035650/1022177-0 Measure I Fund (177) Citywide Local Streets $143,529 11743035650/1150174-0 Gas Tax R&T7360 Fund (174) FY 2019/20 ADA Ramps $50,000 Total Project Funding $427,075 Page 2 of 3 Page 158 The final project cost is $401,457 as shown below: Expenditure Amount Final Construction Contract $375,057 Construction Inspection Services $26,400 Total project Cost $401,457 A total of $25,618 is remaining in the budget for this project and will be returned to the Measure I (Fund 177), Road Maintenance and Rehabilitation Act Fund (Fund 179) and Gas Tax Fund (Fund 174) fund balance to be used for future capital improvement projects. COUNCIL GOAL(S) ADDRESSED: This item builds upon the City's success as a world class community by upgrading ADA Ramps providing access to all members of our community. ATTACHMENTS: Attachment 1 —Vicinity Map Page 3 of 3 Page 159 ATTACHMENT 1 VICINITY MAP Fiscal Year 2019/20 ADA Access Ramp Project NOT TO SCALE PF ■ f . Almond St Deer Creek , II Channef N � � Hlllside Rd ® Hlllside ad H+115ide Rd ti N14isor�Ave Wilson Ave a �'�� Tharougfibrod`� Chaffey •• •'t College Schaal k Banyan St Banyan 5t @any St Catch • rt �aSJn f ■ Lerh � Lemon Ave �lntage pr Vlnf�� } � Alta Lama 6r I! • — 3- ip j4 Y y Alta Loma 3 LA a rt victoria St Grapeiand m Etiwanda m } I 4 Upland Hills Country club Base Line Rd � a < ® p •� � ` C K W G Iq L 14th St eff r m 15 �' 6g a Rancho r'S G di■Y P 5 Q Cucamonga ° } EL � K raw Hwy a w Arrow Rte Arrow Rte ro 9th St m %korth Jersey Blvd Whittr-� Ave u ICdtSeC E ath It, 8th St Cucamonga St —f�lfat E 7th-5t • � a J�7 r > j E 1G 6th 5t 0 m I , t; @ R a M 6th St c a E 0 y ' G } A ■ 9 N � C 2 @ ti z N'F E 4thSt . . . . . . . . .. . . . LR . . . ;t. 4 San Bernardino Ave Project Site N Page 160 CITY OF RANCHO CUCAMONGA DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Department of Innovation and Technology Director SUBJECT: Consideration of a Three-Year Enterprise Licensing Agreement with ESRI for GIS Services in the Amount of Four Hundred and Fifty Thousand Dollars ($450,000) from Multiple Accounts. RECOMMENDATION: Staff recommends that the City Council approve a three-year enterprise license agreement (ELA) with ESRI Inc. of Redlands, California for comprehensive GIS services including online cloud services, local server and user software, and ancillary support and warranties for all products included under the terms of the ELA. BACKGROUND: In 2017, the City entered into a Small Government Enterprise Licensing Agreement with ESRI of Redlands, California that included subscription licenses for desktop, server, and cloud based products and services from ESRI. This agreement provides the City with a cross-departmental spatial data management platform that directly supports several applications and services as well as indirectly supporting several accompanying enterprise platforms such as Accela Land Management, HDL Business Licensing, and the City's RC2Go citizen reporting application. Continuation of the ESRI ELA is a core critical service for the City, providing the framework and base data for multiple internal and public facing services. ANALYSIS: Staff is requesting a single source authorization to enter into this three-year agreement as ESRI is a singularly unique platform and does not issue agreements through value added resellers (VARs). All contracts are negotiated directly with ESRI staff, requiring a single source approach to procuring their GIS services and products. Under the updated terms of ESRI's local government enterprise agreements, staff negotiated a firm-fixed annual cost of$150,000 per year, retaining the same pricing as the final year of the 2017-2020 ELA for the duration of this agreement. A copy of the three-year agreement is on file with the City Clerk's Office. FISCAL IMPACT: The Adopted FY 2020/21 budget has funding allocated across multiple accounts (detailed below) to cover the current year's cost of the ESRI ELA. Staff will continue to work with the respective departments to allocate year two and three costs across the appropriate funds during the budget development process. Funding is included in the Adopted FY 2020/21 Budget as follows: • DoIT General Fund Budget Account No. 1001209-5300 (Contract Services) $77,800 • Assessment District Administration Fund Account No. 1100202-5300 $41,160 • Library Fund Account No. 1290601-5300 (Contract Services) $3,080 • Fire District General Fund Account No. 3281501-5300 $27,960 Page 161 COUNCIL GOAL(S) ADDRESSED: Maintaining the ESRI enterprise license agreement supports multiple Council core values including anticipating and embracing the future, actively seeking and respectfully considering all public input, and maintaining continuous improvement. ATTACHMENTS: None Page 2 Page162 Olt, i I DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Darryl Polk, Department of Innovation and Technology Director SUBJECT: Consideration to Authorize the Appropriations in the Amount of $85,662 From Multiple Accounts to Complete the Technology Infrastructure for the Public Safety Facility. RECOMMENDATION: Staff recommends that the City Council approve appropriations in the amount of of$50,555 from the Law Enforcement Reserve Fund, Account No. 1017701-5650/1733017-0 and $35,107 from the PSVN Fund, Account No. 1017701-5603 to procure, install and configure network router and switching equipment, wireless access points and other related technology infrastructure at the soon to be completed Public Safety Facility. BACKGROUND: In Fiscal Year 2019/20, the City Council approved the construction budget for the Public Safety Facility located at 8870 San Bernardino Road, west of Vineyard. This facility replaces the aging Fire Station 172 and provides the first police substation west of Haven Avenue, enhancing the City's public safety presence and responsiveness citywide. The facility will also house a community room and other improvements to directly serve the communities on the west side of Rancho Cucamonga. ANALYSIS: As part of the overall project, the Public Safety Facility requires extensive technology investments including network switching and routing equipment, VoIP telephone service, PSVN cameras and desktop computers. All of the technology improvements will be completed using existing professional service agreements with ConvergeOne for network services and IntelesysOne for telephone and VoIP PBX services. Funding for the technology improvements were not carried over from the Fiscal Year 2019/20 budget due to timing constraints for the overall project. Staff recommends the City Council approve the appropriation of sufficient funds in the current Fiscal Year 2020/21 to complete these technology improvements to the facility, which includes a 10% contingency of$14,989, and a total project budget of$163,662. FISCAL IMPACT: Project funds from the fiscal year 2019/20 were returned to the general fund as there were no vendors selected due to project timelines at the close of the fiscal year. The total project cost is estimated at $163,662 appropriated across the following accounts: Fire 3288501-5650/1733288-6314: $78,000 Police 1017701-5650/1733017-0: $50,555 PSVN 1017701-5603: $35,107 Page 163 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Completing the technology improvements to the Public Safety Facility supports multiple Council core values including promoting and enhancing a safe and healthy community for all, anticipating and embracing the future, and maintaining continuous improvement. ATTACHMENTS: None Page 2 Page164 CITY OF RANCHO CUCAMONGA DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Anne McIntosh, Planning Director Tabe van der Zwaag. Associate Planner SUBJECT: Consideration of Second Reading of Ordinance No. 972 Amending Section 17.36.020 to Eliminate Text, Figures, and Tables Related to Defining the Location and Mix of Uses Within Each Mixed-Use Areas and Figure 17.38.060-15 to Reflect the Proposed Change in the Zoning Designation Along With ORDINANCE NO. 973 Amending the Zoning Designation of 11.44 Acres of Land from Community Commercial (CC) District to Mixed Use (MU) District to reflect the Mixed Use General Plan land use designation. (ORDINANCE NO. 972 and ORDINANCE NO. 973) RECOMMENDATION: Staff recommends the City Council conduct a second reading, by title only, and adopt Ordinance No. 972 amending Section 17.36.020 to eliminate text, figures, and tables related to defining the location and mix of uses within each mixed-use areas and Figure 17.38.060-15 to reflect the proposed change in the zoning designation along with ORDINANCE NO. 973 amending the zoning designation of 11.44 acres of land from Community Commercial (CC) District to Mixed Use (MU) District. BACKGROUND: The introduction and first reading of the above-entitled Ordinances was conducted at the Regular City Council Meeting of August 19, 2020. Vote at first reading: AYES: Kennedy, Hutchison, Scott, Spagnolo; Absent Michael. ANALYSIS: Please refer to the August 19, 2020 City Council Staff Report. FISCAL IMPACT: Please refer to the August 19, 2020 City Council Staff Report. COUNCIL GOAL(S) ADDRESSED: Please refer to the August 19, 2020 City Council Staff Report. ATTACHMENTS: Attachment 1 - Ordinance No. 972 Attachment 2 - Ordinance No. 973 Page165 ORDINANCE NO. 972 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING DEVELOPMENT CODE AMENDMENT DRC2018-00992, TO AMEND DEVELOPMENT CODE SECTION 17.36.020 TO ELIMINATE TEXT, FIGURES, AND TABLES RELATED TO DEFINING THE LOCATION AND MIX OF USES WITHIN EACH MIXED-USE AREA WITHIN THE CITY FOR CONSISTENCY WITH THE GENERAL PLAN AND TO AMEND DEVELOPMENT CODE FIGURE 17.38.060-1 AND FIGURE 17.38.060-15 TO REFLECT THE PROPOSED ZONE CHANGE (DRC2018-00994) AMENDING THE ZONING DESIGNATION OF THE PROJECT SITE FROM COMMUNITY COMMERCIAL (CC) DISTRICT TO MIXED USE (MU) DISTRICT RELATED TO THE DEVELOPMENT OF A 131-UNIT, MULTI-FAMILY RESIDENTIAL UNITS WHICH INCLUDES 4 COMMERCIAL READY LIVEWORK UNTS AND 1,500 SQUARE FEET OF COMMERCIAL SPACE WITHIN THE COMMUNITY COMMERCIAL (CC) DISTRICT ON THE WEST SIDE OF EAST AVENUE APPROXIMATELY 550 FEET NORTH OF FOOTHILL BOULEVARD; APN: 1100-191-04. A. Recitals. 1. SC Westbury Limited Partnership, filed an application for the approval of Development Code Amendment DRC2018-00992, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Development Code Amendment request is referred to as "the application." 2. On the 24th day of June 2020, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the above referenced Development Code Amendment DRC2018-00992 and, following the conclusion thereof, adopted it's Resolution No. 20-29, recommending that the City Council of the City of Rancho Cucamonga adopt said Zoning Map Amendment. 3. On August 19, 2020, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Development Code Amendment DRC2018-00992. 4. All legal prerequisites prior to the adoption of this Ordiance have occurred. B. Ordinance. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: SECTION 1: This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2: Based upon the substantial evidence presented to the City Council during the above-referenced public hearing on August 19, 2020, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The application applies to property located within the City; and b. The 11.44-acre project site is located on the west side of East Avenue, approximately 550 feet north of Foothill Boulevard; and C. The project site made up of 3.76 acres of land unencumbered by easements. Of the remainder of the property, 1.98 acres are within a Southern California Gas Company easement that will Page 166 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 2 be used for parking and 5.7 acres are within a Southern California Edison easement that will be left undeveloped; and d. The vacant project site slopes from north to south and is covered by low vegetation and multiple eucalyptus trees; and e. The existing Land Use, General Plan and Zoning designations for the project site and adjacent properties are as follows: Land Use General Plan Zoning Utility Corridor Vacant Open Space (OS) District Site Mixed-Use Community Commercial (CC) District; Foothill Boulevard Overlay District Subarea 4 North Utility Corridor Utility Corridor Low Medium (LM) Residential District South Vacant Land Mixed-Use Mixed-Use (MU) District East Single-Family City of Fontana City of Fontana Residences Utility Open Space (OS) District West Infrastructure Utility Corridor Commercial Office (CO) District f. Development Code Amendment DRC2018-00992 amends Chapters 17.36 and 17.38 of the Development Code related to the change in zoning of the project site from Community Commercial to Mixed Use. The amendment will modify Development Code Section 17.36.020 (Development standards for mixed-use zoning districts) to eliminate text, figures, and tables related to defining the location and mix of uses within each mixed-use area within the City. On June 15, 2016, the City Council approved General Plan Amendment DRC2015-00887, which similarly eliminated tables in General Plan which described the uses and development ranges permitted within each area designated for Mixed-Use development. The proposed changes will bring the Development Code into alignment with the General Plan and will provide more flexibility in the development of mixed-use zoning areas. The amendment will also modify Development Code Figure 17.38.060-1 (Foothill Boulevard Subareas) and Figure 17.38.060- 15 (Subarea 4 Map) to reflect the proposed zone change; and g. The overall project scope includes Zoning Map Amendment DRC2018-00994, to change the zoning designation from Community Commercial (CC) to Mixed-Use (MU), Design Review DRC2018-00770, for the site plan and architectural design of the proposed 131-unit mixed-use development, Tree Removal Permit DRC2019-00867 to remove 32 onsite trees and Uniform Sign Program DRC2019-00959 for onsite signage. SECTION 3: Based upon the substantial evidence presented to this Council during the above-referenced public hearing and upon the specific findings of facts set forth in Paragraphs 1 and 2 above, this Council hereby finds and concludes as follows: Page 167 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 3 a. This Amendment does not conflict with the Land Use Policies of the General Plan and will provide for development, within the district, in a manner consistent with the General Plan and with related development. The Amendment is related to Zoning Map Amendment DRC2018-00994, which changes the zoning designation of the project site from Community Commercial (CC) District to Mixed Use (MU) District, in conformance with the Mixed Use (MU) General Plan land use designation. The Amendment updates text, tables, figures in the Development Code to reflect the new Zoning Map designation and eliminates any conflicts or inconsistencies between the General Plan and the Development Code; and b. This Amendment does promote the goals and objectives of the Development Code. The purpose and intent of the Development Code is to implement the goals and objectives of the General Plan and to guide and manage the future growth of the City. The General Plan land use designation of the project site is Mixed Use (MU) District. The related Zoning Map Amendment (DRC2018-00994) changes the zoning designation of the project site from Community Commercial (CC) District to Mixed Use (MU) District, in conformance with the Mixed Use (MU) General Plan land use designation. The Amendment updates text, tables, and figures in the Development Code to reflect the related Zoning Map Amendment, thus implementing the goals and objectives of the General Plan; and C. The proposed Amendment will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. The project related to the Amendment was reviewed by the Design Review Committee and is of the same high-quality design as the surrounding development and will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity; and d. The subject application is consistent with the objectives of the Development Code. The Development Code is required to be consistent with the land use element of the General Plan. The Amendment modifies text, tables, and figures in the Development Code to reflect the related Zoning Map Amendment (DRC2018-00994), eliminating any conflicts or inconsistencies between the General Plan and the Development Code; and e. The proposed amendment is in conformance with the General Plan. The General Plan land use designation of the project site is Mixed Use (MU). The related Zoning Map Amendment (DRC2018-00994) amends the zoning designation of the project site from Community Commercial (CC) to Mixed Use (MU) to be in conformance with the General Plan land use designation. The Amendment updates text, tables, and figures in the Development Code to bring the Development Code into conformance with the new General Plan land use designation and Zoning Map designation of the project site. SECTION 4: Based upon the facts and information contained in the proposed Mitigated Negative Declaration, together with all written and oral reports included for the environmental assessment for the application, the City Council finds that there is no substantial evidence that the project will have a significant effect upon the environment and adopts a Mitigated Negative Declaration and Mitigation Monitoring Program attached hereto, and incorporated herein by this reference, based upon the findings as follows: a. Pursuant to the California Environmental Quality Act ("CEQA") and the City's local CEQA Guidelines, LSA has prepared an Initial Study of the potential environmental effects of the project, which was peer-reviewed by First Carbon Solutions, a consultant contracted by the City to review this document. Based on the findings contained in that Initial Study, it was determined that, with the imposition of mitigation measures, there would be no substantial evidence that the project would have a Page 168 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 4 significant effect on the environment. Based on that determination, a Mitigated Negative Declaration was prepared. Thereafter, the City staff provided public notice of the public comment period and of the intent to adopt the Mitigated Negative Declaration. During the public comment period for the Initial Study, staff received comments from the California Department of Fish and Wildlife (CDFW) requesting changes in the timing and protocol for the preconstruction surveys for various species including the burrowing owl. The applicant's environmental consultant (LSA) has updated the IS and Mitigation Monitoring Plan with the updated language provided by CDFW. In accordance with CEQA Guidelines Section 15074.1, staff has determined that the updated mitigation measures will be equal or more effective in mitigating the project related biological impacts than the original mitigation measures. Staff received a letter dated June 24, 2020 (Debra Kinsinger), raising concerns related to the biological study and mitigation measures provided by the applicant's consultant (LSA). The letter states that when Ms. Kinsinger performed a biological survey for the parcel to the south in 2017, she observed burrowing owls on the project site. She requested that the Planning Commission require that the applicant confer with CDFW prior to certification of the Initial Study. The applicant's environmental consultant (LSA) provided a letter responding to the comments received from Ms. Kinsinger, which outlines that the updated mitigation measures provided by CDFW included in the IS and MMP address the concerns raised related to the potential loss of burrowing owl habitat. The Planning Commission agreed with the applicant's consultant (LSA), that the updated mitigation measures provided by CDFW address Ms. Kinsinger's concerns and recommended City Council approval of the Mitigated Negative Declaration as presented. b. The City Council has reviewed the Mitigated Negative Declaration and all comments received regarding the Mitigated Negative Declaration and, based on the whole record before it, finds: (i) that the Mitigated Negative Declaration was prepared in compliance with CEQA; and (ii) that, based on the imposition of mitigation measures, there is no substantial evidence that the project will have a significant effect on the environment. The City Council further finds that the Mitigated Negative Declaration reflects the independent judgment and analysis of the City Council. Based on these findings, the City Council hereby adopts the Mitigated Negative Declaration; and C. The City Council has also reviewed and considered the Mitigation Monitoring Program for the project that has been prepared pursuant to the requirements of Public Resources Code Section 21081.6 and finds that such Program is designed to ensure compliance with the mitigation measures during project implementation. The City Council, therefore, adopts the Mitigation Monitoring Program for the project; and d. The custodian of records for the Initial Study, Mitigated Negative Declaration, Mitigation Monitoring Program and all other materials which constitute the record of proceedings upon which the City Council's decision is the Planning Director of the City of Rancho Cucamonga. Those documents are available for public review in the Planning Department of the City of Rancho Cucamonga located at 10500 Civic Center Drive, Rancho Cucamonga, California 91730, telephone (909) 774-2750. SECTION 5: The Development Code amendment hereby amends the text, tables, and figures in the Development Code as shown on Attachment A and subject to each and every condition set forth in the Standard Conditions, attached hereto and incorporated herein by this reference SECTION 6: If any section, subsection, sentence, clause, phrase, or word of this Ordinance is, for any reason, deemed or held to be invalid or unconstitutional by the decision of any court of competent Page 169 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 5 jurisdiction, or preempted by legislative enactment, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Rancho Cucamonga hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or words thereof, regardless of the fact that any one or more sections, subsections, clauses, phrases, or words might subsequently be declared invalid or unconstitutional or preempted by subsequent legislation. SECTION 7: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published within 15 days after its passage at least once in the Inland Valley Daily Bulletin, a newspaper of general circulation published in the City of Rancho Cucamonga, California, and circulated in the City of Rancho Cucamonga, California Page 170 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992 — SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 6 "Attachment A" 17.36.020 Development standards for mixed use zoning districts. A. Purpose and applicability. The purpose of this section is to establish minimum development standards that are unique to development projects within the city's Mixed Use Zoning District. The general plan establishes 14 mixed use sites throughout the Gity with the intent tG Greate speGial urban plaGeS with horizontal and/or VeFt'Gal integration of uses. in the general plan, eaGh mixed use site Development standards in this section apply to all land designated on the zoning map within a Mixed Use District and are intended to be consistent with and implement the general plan. See €gu,re 17.36.0 -1 (Mixed Use c FIGT;RE 17.36.020-1 MIXED USE SITES �wwNw� ww..wrwu +AnwRieaM JCYr��YnwACI IkaO�m!D 7�YM /ry or.p1q i� 7awrp 1. ViGtOria Gardens/ Trtnria Arberc 2. Town Center (Foothill Boulevard and Haven venue). Page 171 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 7 3. Terra Vost�Toc� - r�ccr. 4.Feethill Boulevard between Hermosa Avenue and Center Avenue. 5. Foothill Boulevard between Trhibald Avenue and Hellman Avenue. o Foothill Boulevard at Helms Avenue and Hampshire Ste� 7. Foo milten Avenue. g. industrmal Area Spur Plan (Sigh-Area 18) �nothil�r it Boui are a-rd a�veer Greek Channel"eIl. v. Haven Avenue and d CrhUFGh Street SFte w ester Gateway (Bear GUIGh area). 12 Foothill Boulevard ��Ea�vnga Channel .site. 1�v�teriCAllta-Loma (At t"��), 14 NWG Foothill Boulevard and Fe�st venue. G. Mixed use site development standards. General site development standards for mixed use DistriGtS). These develepment standards supplemeRt the development standaFds on aFtoGle IV (Site Development Provisions) that apply to all ZOR.ng diStFiGtS e parking, e ligh TA�E17.36.v22 1 DEVELOPMENT STANDARDS FOR MIXED USE CITES* Land Use nn•nn•x - Average nn.,e.+ I Ins a+sue 1f6 Resen+•al dal 9#i&2 Quaso-Public- Ran" \/ir•+nri-a narrlenslMn+nrin Arhnrs 21 �g 29-4104 - a`-a- le 4--1-4- aG Town Center(Fo-n-thill -Boulevard and Haven 25 k a A-4 k 30-50104 9-10% 14 �/as Aueaue) Tnrr;;Vast;; - s _ 20 d, lAn Cnn+hill RA-Jnvnrd hn+umnn I-Inrrnno.o nvnn-e r nd Cczn+nr Avenue Cnn+hill RA-dPw;rd hn+umnn nrnhih;;Id nvnni-e �� ���� tl-r-�70% 20 22% - - 1,r1 /on/on �nr! I-Inl lm-An Ave n��e Cnn+hill Rn,Jnvnrd At Ht-irn,.; nvnnum and 20-40% 60-70% - - 39-du/as Hampshire Street Cnn+hill Rnule„er,+and nn",+en n„en.le % 4.0 600% 6-i 00% 4Ok 2^-mac IndL-s+riel nree Cnenifir RaR 11 22% % 4060% 1 :77� 28--d.-tar, Cnn+hill Roy-Inv;rd end hear Creek Channel 70--75% % _ _ 14 d,,lAn I-Inimn nvnn,m And f`h,irnh C+rn n+Ci+n014 _ % _ Qa AAG Page172 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992— SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 8 1A4estern r teway(Beer GU'Gh Area) 20-5004 58-7004 - - 14 d-l26 0-1 0004 - O-a AO°//a - 8-1.4 d--/2s S#e u•Stprip Alto l e a (Amethyst Site) 0 400% 0=99% _ 14 7 WA/f Crnn+hill Rr.-Jovord and Cos+ Avenue 0 100% _ Q 1000% _ 14 24 dula. * This tohlp pply applies to a it inr. Mixed Use sites Proposed Amendment FIGURE 17.38.060-1 FOOTHILL BOULEVARD SUBAREAS SMARFA f $UBARIA 2 $UDARU1 4 r " Modify Figure 17.38.060-1 to change O the zoning designation F ofAPN_1100-191-04 from Community ifhVi•, Commercial(CC)to !;�' i Mixed Use(MU) 1 . i SWAJ I .,+►a 1 III~+mow L &A wA/aw w r.A" a r Mw M[ i 10K h 1i�11yf��4C �M�4�M1 rtiAl�dllA Rt 1 I�fOwwlrl'O Page 173 CITY COUNCIL ORDINANCE NO. 972 GENERAL PLAN AMENDMENT DRC2018-00992 — SC WESTBURY LIMITED PARTNERSHIP September 2, 2020 Page 9 Proposed Amendment Modify Figure 17.38.060-15 to FIGURE 17.38.060-15 SUBAREA 4 MAP change the zoning designation ofAPN: 1100-191-04 from Community Commercial(CC)to Mixed Use(MU) �AAIA ■ JL 1 ■ ■ ■ ' � �yE•+�.,rya-[J. 40&8■iM1M%010 IM RaMEOV-014MEPOMEN 1= ifyril �MFMN■� ��7LA14■FMfMa �rgM�1M/1 �urlydw�qw rowrw Oak"on i')Wlriwr%�&M w - -&"wdrwa" �MM�4Mw0�in 1111100"Va 0wom iwln'gwww.rP" 41n■nca+ m Poo 1111110PNiss" ra•w.�•wwwll.q'1 mapmft ,Ift _� ra.lr.rCw..rrpA r�w.roM Page 174 ORDINANCE NO. 973 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING ZONING MAP AMENDMENT DRC2018-00994 TO CHANGE THE ZONING DESIGNATION FOR 11.44 ACRES OF LAND FROM COMMUNITY COMMERCIAL (CC) DISTRICT TO MIXED USE (MU) DISTRICT RELATED TO THE DEVELOPMENT OF A 131-UNIT, MULTI-FAMILY RESIDENTIAL UNITS WHICH INCLUDES 4 COMMERCIAL READY LIVEWORK UNTS AND 1,500 SQUARE FEET OF COMMERCIAL SPACE WITHIN THE COMMUNITY COMMERCIAL (CC) DISTRICT ON THE WEST SIDE OF EAST AVENUE APPROXIMATELY 550 FEET NORTH OF FOOTHILL BOULEVARD; APN: 1100-191-04. A. Recitals. 1. SC Westbury Limited Partnership, filed an application for the approval of Zoning Map Amendment DRC2018-00994, as described in the title of this Ordinance. Hereinafter in this Ordinance, the subject Zoning Map Amendment request is referred to as "the application." 2. On the 24th day of June 2020, the Planning Commission of the City of Rancho Cucamonga conducted a noticed public hearing with respect to the above referenced Zoning Map Amendment DRC2018-00994 and, following the conclusion thereof, adopted it's Resolution No. 20-30, recommending that the City Council of the City of Rancho Cucamonga adopt said Zoning Map Amendment. 3. On August 19, 2020, the City Council of the City of Rancho Cucamonga conducted a noticed public hearing on the Zoning Map Amendment DRC2018-00994. 4. All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: SECTION 1: This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Ordinance are true and correct. SECTION 2: Based upon the substantial evidence presented to the City Council during the above-referenced public hearing on August 19, 2020, including written and oral staff reports, together with public testimony, the City Council hereby specifically finds as follows: a. The application applies to property located within the City; and b. The project site made up of 3.76 acres of land unencumbered by easements. Of the remainder of the property, 1.98 acres are within a Southern California Gas Company easement that will be used for parking and 5.7 acres are within a Southern California Edison easement that will be left undeveloped; and c. The vacant project site slopes from north to south and is covered by low vegetation and multiple eucalyptus trees; and d. The existing Land Use, General Plan and Zoning designations for the project site and adjacent properties are as follows: Page175 CITY COUNCIL ORDINANCE NO. 973 ZONING MAP AMENDMENT DRC2018-00994 — SC WESTBURY LIMITED PARTNERSHIP August 19, 2020 Page 2 Land Use General Plan Zoning Utility Corridor Vacant Open Space (OS) District Site Mixed-Use Community Commercial (CC) District; Foothill Boulevard Overlay District Subarea 4 North Utility Corridor Utility Corridor Low Medium (LM) Residential District South Vacant Land Mixed-Use Mixed-Use (MU) District East Single-Family City of Fontana City of Fontana Residences West Utility Utility Corridor Open Space (OS) District Infrastructure Commercial Office (CO) District e. The application is in conjunction with the subdivision of 11.44 acres of vacant land (Related File: SUBTT20148) to create one numbered and one lettered lot tentative tract map for condominium purposes. The numbered lot will include the residential/commercial portion of the project site and the lettered lot will include the existing utility easements (including a portion of the parking lot); and f. Zoning Map Amendment DRC2018-00994 necessitates amending the Development Code (DRC2018-00992) to amend text, tables, and figures in the Development Code related to the zone change of the project site from Community Commercial (CC) District to Mixed Use (MU) District; and g. The overall project scope includes Development Code Amendment DRC2018-00992, to change text, tables, and figures in the Development Code related to the change in the zoning designation from Community Commercial (CC) District to Mixed-Use (MU) District, Design Review DRC2018-00770, for the site plan and architectural design of the proposed 131-unit mixed-use development, Tree Removal Permit DRC2019-00867 to remove 32 onsite trees and Uniform Sign Program DRC2019-00959 for onsite signage. SECTION 3: Based upon the substantial evidence presented to this Council during the above-referenced public hearing and upon the specific findings of facts set forth in Paragraphs 1 and 2 above, this Council hereby finds and concludes as follows: a. That the subject property is suitable for the uses permitted in the proposed district in terms of access, size, and compatibility with existing land use in the surrounding area. The subject property is located on a major street and provides adequate vehicle and pedestrian access. The project is compatible with the existing development in the area, including the approved multi-family develop to the south of the project site; and b. That the proposed amendment would not have significant impacts on the environment nor the surrounding properties. The Initial Study Part II prepared for the project outlines potential environmental impacts related to the project and identifies project-specific mitigation measures that reduce these impacts to less-than-significant; and C. That the proposed amendment is in conformance with the General Plan. The subject Zoning Map Amendment changes the zoning designation of the project site from Community Commercial Page 176 CITY COUNCIL ORDINANCE NO. 973 ZONING MAP AMENDMENT DRC2018-00994 — SC WESTBURY LIMITED PARTNERSHIP August 19, 2020 Page 3 (CC) District to Mixed Use (MU) District, in conformance with the General Plan Mixed Use (MU) land use designation. SECTION 4: Based upon the facts and information contained in the proposed Mitigated Negative Declaration, together with all written and oral reports included for the environmental assessment for the application, the City Council finds that there is no substantial evidence that the project will have a significant effect upon the environment and adopts a Mitigated Negative Declaration and Mitigation Monitoring Program attached hereto, and incorporated herein by this reference, based upon the findings as follows: a. Pursuant to the California Environmental Quality Act ("CEQA") and the City's local CEQA Guidelines, LSA has prepared an Initial Study of the potential environmental effects of the project, which was peer-reviewed by First Carbon Solutions, a consultant contracted by the City to review this document. Based on the findings contained in that Initial Study, it was determined that, with the imposition of mitigation measures, there would be no substantial evidence that the project would have a significant effect on the environment. Based on that determination, a Mitigated Negative Declaration was prepared. Thereafter, the City staff provided public notice of the public comment period and of the intent to adopt the Mitigated Negative Declaration. During the public comment period for the Initial Study, staff received comments from the California Department of Fish and Wildlife (CDFW) requesting changes in the timing and protocol for the preconstruction surveys for various species including the burrowing owl. The applicant's environmental consultant (LSA) has updated the IS and Mitigation Monitoring Plan with the updated language provided by CDFW. In accordance with CEQA Guidelines Section 15074.1, staff has determined that the updated mitigation measures will be equal or more effective in mitigating the project related biological impacts than the original mitigation measures. Staff received a letter dated June 24, 2020 (Debra Kinsinger), raising concerns related to the biological study and mitigation measures provided by the applicant's consultant (LSA). The letter states that when Ms. Kinsinger performed a biological survey for the parcel to the south in 2017, she observed burrowing owls on the project site. She requested that the Planning Commission require that the applicant confer with CDFW prior to certification of the Initial Study. The applicant's environmental consultant (LSA) provided a letter responding to the comments received from Ms. Kinsinger, which outlines that the updated mitigation measures provided by CDFW included in the IS and MMP address the concerns raised related to the potential loss of burrowing owl habitat. The Planning Commission agreed with the applicant's consultant (LSA), that the updated mitigation measures provided by CDFW address Ms. Kinsinger's concerns and recommended City Council approval of the Mitigated Negative Declaration as presented. b. The City Council has reviewed the Mitigated Negative Declaration and all comments received regarding the Mitigated Negative Declaration and, based on the whole record before it, finds: (i) that the Mitigated Negative Declaration was prepared in compliance with CEQA; and (ii) that, based on the imposition of mitigation measures, there is no substantial evidence that the project will have a significant effect on the environment. The City Council further finds that the Mitigated Negative Declaration reflects the independent judgment and analysis of the City Council. Based on these findings, the City Council hereby adopts the Mitigated Negative Declaration; and C. The City Council has also reviewed and considered the Mitigation Monitoring Program for the project that has been prepared pursuant to the requirements of Public Resources Code Section 21081.6 and finds that such Program is designed to ensure compliance with the mitigation measures Page 177 CITY COUNCIL ORDINANCE NO. 973 ZONING MAP AMENDMENT DRC2018-00994 — SC WESTBURY LIMITED PARTNERSHIP August 19, 2020 Page 4 during project implementation. The City Council, therefore, adopts the Mitigation Monitoring Program for the project; and d. The custodian of records for the Initial Study, Mitigated Negative Declaration, Mitigation Monitoring Program, and all other materials which constitute the record of proceedings upon which the City Council's decision is the Planning Director of the City of Rancho Cucamonga. Those documents are available for public review in the Planning Department of the City of Rancho Cucamonga located at 10500 Civic Center Drive, Rancho Cucamonga, California 91730, telephone (909) 774-2750. SECTION 5: The Zoning Map is hereby amended to change the zoning designation for 11.44 acres of land from Community Commercial (CC) District to Mixed Use (MU) District, as shown in Attachment A. SECTION 6: If any section, subsection, sentence, clause, phrase, or word of this Ordinance is, for any reason, deemed or held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, or preempted by legislative enactment, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Rancho Cucamonga hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or words thereof, regardless of the fact that anyone or more sections, subsections, clauses, phrases, or words might subsequently be declared invalid or unconstitutional or preempted by subsequent legislation. SECTION 7: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published within 15 days after its passage at least once in the Inland Valley Daily Bulletin, a newspaper of general circulation published in the City of Rancho Cucamonga, California, and circulated in the City of Rancho Cucamonga, California. Page 178 CITY COUNCIL ORDINANCE NO. 973 ZONING MAP AMENDMENT DRC2018-00994 — SC WESTBURY LIMITED PARTNERSHIP August 19, 2020 Page 5 "Attachment A" 1 Proposed Zane Change Law Medium (LM) Change the zoning designation of APN- 1100-191-04 from Community Commercial(CC)to Mixed Use(MU) Park(P) e�4e I �JQ I v � I I I e Project Site ` I I r Community + Commercial(CC) w I Commercial r Office(CC) Mixed Use(MU) Foothill Boulevard Medium (M) Page 179 CITY COUNCIL ORDINANCE NO. 973 ZONING MAP AMENDMENT DRC2018-00994 — SC WESTBURY LIMITED PARTNERSHIP August 19, 2020 Page 6 Page 180 CITY OF RANCHO CUCAMONGA 01 DATE: September 2, 2020 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Lori Sassoon, Deputy City Manager/Administrative Services SUBJECT: Consideration of Santa Parade Activities for 2020 RECOMMENDATION: Staff recommends that the City Council consider possible Santa Parade activities for 2020 and take appurtenant actions thereto. BACKGROUND: In previous years, the Rancho Cucamonga Fire District and the Rancho Cucamonga Police Department would hold a series of Santa Parades (also known as Ho-Ho Parades)each year during the holiday season. For several nights during the holiday season, a parade of public safety vehicles would accompany Santa through neighborhoods of the City, throwing candy and ending at a location where Santa would greet children and hand out candy canes. The parade activities were discontinued approximately ten (10) years ago during the last recession. During the development of the FY 2020/21 budget process, Council members asked for information concerning the possibility of restoring the Santa Parade activity. At the budget hearing, staff was asked to bring this matter back for consideration by the City Council. ANALYSIS: For the Council's consideration and discussion, a tentative plan has been developed for the Santa Parade. The tentative plan is modified as compared to the prior events in light of updated risk management practices and the ongoing COVID-19 pandemic. If the Council determined to have the event, it could be conducted as follows: • The three-night event would take place mid-week, when public safety resources are generally more available, and traffic is lighter. • Staff has tentatively identified December 8-10 as the best dates that would not conflict with resources needed for the Thoroughbred Holiday Lights event. • Police and Fire vehicles would transport Santa along the designated routes; the RCPD Traffic Division has identified tentative routes that would cover various residential areas of the City. • Each evening's parade would be drive-by only; there would be no stops that might create crowds congregating in a single location. • No candy would be thrown or handed out. FISCAL IMPACT: The approximate cost for the three-night event would be $21,800. The majority of the cost (approximately $16,500) would be in law enforcement overtime costs. These funds are not included in the FY 2020/21 budget. If the Council determines to move forward with the Ho-Ho Parades, a budget appropriation of $21,800 from the General Fund would be required. Page 181 COUNCIL MISSION /VISION / GOAL(S) ADDRESSED: Consideration of this item is in keeping with the Council's core value of building and preserving a family- oriented atmosphere. ATTACHMENTS: None. Page182