HomeMy WebLinkAbout2020/12/02 - Regular Meeting - Agenda PacketCITY OF RANCHO CUCAMONGA
REGULAR MEETING AGENDA
December 2, 2020
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL
HOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –
PUBLIC FINANCE AUTHORITY
Mayor
L. Dennis Michael
Mayor Pro Tem
Lynne B. Kennedy
Members of the City
Council:
Ryan A. Hutchison
Kristine D. Scott
Sam Spagnolo
CLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.
REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.
The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council
Chambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unless
extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be
found at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.
Live Broadcast available on Channel 3 (RCTV3).
In response to the Governor's Executive Orders, the San Bernardino County Department of Public Health
requirements, and to ensure the health and safety of our residents by limiting contact that could spread the
COVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.
Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In place
of in¬person attendance, members of the public are encouraged to watch from the safety of their homes in one
of the following ways:
Live Streaming on the City's website at
https://www.cityofrc.us/yourgovernment/citycouncilagendas or
Local Cable: RCTV3 Programming
Members of the public wishing to speak during public communication may call at the start of the meeting by
dialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is being
heard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the order
received.
The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading the
COVID19 virus.
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the
Americans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior to
the meeting so that the City can make reasonable arrangements.
CLOSED SESSION – 4:30 P.M.
TRICOMMUNITIES ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION
D1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA
AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN
BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113.
NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY
OF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ON
BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO
NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH
THE PROPERTY OWNERS SET FORTH ABOVE. – CITY
D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROW
ROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN
BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12.
NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY
OF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ON
BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO
NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH
THE PROPERTY OWNERS SET FORTH ABOVE. – CITY
D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST
CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL
NUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER
AND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHO
CUCAMONGA; REGARDING PRICE AND TERMS. CITY
D4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY
D5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,
020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE
SCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,
REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.
– CITY
D6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT
EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF
SECTION 54956.9: 1 CASE. The City has received a letter threatening litigation in
connection with the cancellation of a Towing Services Agreement. The letter is available for
inspection in the City Clerk’s Office. – CITY
D7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF
RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,
INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE
NO.: CIVDS 1904713 – CITY
D8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL
USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY
HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS
2014554. – CITY
E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at
City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL:Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
B1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer Essential
Service Workers.
B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of Rancho
Cucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, and
COVID19 Response.
C. PUBLIC COMMUNICATIONS
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority. This is the time and place for the general public to address the Fire Protection
District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on
any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously
included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing
Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the
Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a
professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience
and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without
discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor
Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a
single motion with the City Council consent calendar.
D. CONSENT CALENDAR FIRE PROTECTION DISTRICT
D1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.
D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection District
Salary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).
D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000.
D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.
E. CONSENT CALENDAR CITY COUNCIL
E1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.
E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Including
a Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)
E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,
Improvement Securities, and Resolutions Ordering the Annexation into Landscape
Maintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,
Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND
(RESOLUTION NO. 2020125).
E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, Improvement
Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District
No.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South East
Corner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.
2020128).
E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy Resources
Procurement Plan. (RESOLUTION NO. 2020129)
E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.
E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community, to create
an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.”
Page 1
CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior to
the meeting so that the City can make reasonable arrangements.
CLOSED SESSION – 4:30 P.M.
TRICOMMUNITIES ROOM
ROLL CALL: Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
C. CITY MANAGER ANNOUNCEMENTS
D. CONDUCT OF CLOSED SESSION
D1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDA
AVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SAN
BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113.
NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY
OF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ON
BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO
NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH
THE PROPERTY OWNERS SET FORTH ABOVE. – CITY
D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROW
ROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SAN
BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12.
NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITY
OF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ON
BEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TO
NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH
THE PROPERTY OWNERS SET FORTH ABOVE. – CITY
D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST
CORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL
NUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER
AND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHO
CUCAMONGA; REGARDING PRICE AND TERMS. CITY
D4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY
D5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,
020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE
SCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,
REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.
– CITY
D6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT
EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF
SECTION 54956.9: 1 CASE. The City has received a letter threatening litigation in
connection with the cancellation of a Towing Services Agreement. The letter is available for
inspection in the City Clerk’s Office. – CITY
D7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF
RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,
INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE
NO.: CIVDS 1904713 – CITY
D8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL
USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY
HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS
2014554. – CITY
E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at
City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL:Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
B1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer Essential
Service Workers.
B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of Rancho
Cucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, and
COVID19 Response.
C. PUBLIC COMMUNICATIONS
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority. This is the time and place for the general public to address the Fire Protection
District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on
any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously
included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing
Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the
Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a
professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience
and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without
discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor
Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a
single motion with the City Council consent calendar.
D. CONSENT CALENDAR FIRE PROTECTION DISTRICT
D1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.
D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection District
Salary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).
D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000.
D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.
E. CONSENT CALENDAR CITY COUNCIL
E1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.
E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Including
a Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)
E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,
Improvement Securities, and Resolutions Ordering the Annexation into Landscape
Maintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,
Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND
(RESOLUTION NO. 2020125).
E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, Improvement
Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District
No.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South East
Corner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.
2020128).
E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy Resources
Procurement Plan. (RESOLUTION NO. 2020129)
E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.
E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community, to create
an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.”
Page 2
CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M. TRICOMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDAAVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROWROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EASTCORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCELNUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER
AND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHO
CUCAMONGA; REGARDING PRICE AND TERMS. CITY
D4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION
(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY
D5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO
CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,
020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,
CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE
SCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,
REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.
– CITY
D6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT
EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF
SECTION 54956.9: 1 CASE. The City has received a letter threatening litigation in
connection with the cancellation of a Towing Services Agreement. The letter is available for
inspection in the City Clerk’s Office. – CITY
D7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OF
RANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,
INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASE
NO.: CIVDS 1904713 – CITY
D8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO
PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL
USA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY
HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS
2014554. – CITY
E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at
City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL:Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
B1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer Essential
Service Workers.
B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of Rancho
Cucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, and
COVID19 Response.
C. PUBLIC COMMUNICATIONS
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority. This is the time and place for the general public to address the Fire Protection
District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on
any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously
included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing
Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the
Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a
professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience
and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without
discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor
Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a
single motion with the City Council consent calendar.
D. CONSENT CALENDAR FIRE PROTECTION DISTRICT
D1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.
D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection District
Salary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).
D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000.
D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.
E. CONSENT CALENDAR CITY COUNCIL
E1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.
E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Including
a Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)
E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,
Improvement Securities, and Resolutions Ordering the Annexation into Landscape
Maintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,
Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND
(RESOLUTION NO. 2020125).
E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, Improvement
Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District
No.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South East
Corner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.
2020128).
E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy Resources
Procurement Plan. (RESOLUTION NO. 2020129)
E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.
E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community, to create
an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.”
Page 3
CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M. TRICOMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDAAVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROWROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EASTCORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCELNUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGERAND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHOCUCAMONGA; REGARDING PRICE AND TERMS. CITYD4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHOCUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIESCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.– CITYD6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANTEXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OFSECTION 54956.9: 1 CASE. The City has received a letter threatening litigation inconnection with the cancellation of a Towing Services Agreement. The letter is available forinspection in the City Clerk’s Office. – CITYD7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASENO.: CIVDS 1904713 – CITYD8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTYHOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS2014554. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at
City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.
REGULAR MEETING – 7:00 P.M.
COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
ROLL CALL:Mayor Michael
Mayor Pro Tem Kennedy
Council Members Hutchison, Scott, and Spagnolo
A. AMENDMENTS TO THE AGENDA
B. ANNOUNCEMENT / PRESENTATIONS
B1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer Essential
Service Workers.
B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of Rancho
Cucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, and
COVID19 Response.
C. PUBLIC COMMUNICATIONS
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and
Public Finance Authority. This is the time and place for the general public to address the Fire Protection
District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on
any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor
Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously
included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing
Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,
depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the
Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a
professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience
and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.
The public communications period will not exceed one hour prior to the commencement of the business
portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business
portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of
public hearing items) will be accepted once the business portion of the agenda commences. Any other public
communications which have not concluded during this one hour period may resume after the regular business portion of
the agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without
discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor
Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a
single motion with the City Council consent calendar.
D. CONSENT CALENDAR FIRE PROTECTION DISTRICT
D1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.
D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection District
Salary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).
D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000.
D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.
E. CONSENT CALENDAR CITY COUNCIL
E1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.
E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Including
a Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)
E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,
Improvement Securities, and Resolutions Ordering the Annexation into Landscape
Maintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,
Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND
(RESOLUTION NO. 2020125).
E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, Improvement
Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District
No.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South East
Corner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.
2020128).
E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy Resources
Procurement Plan. (RESOLUTION NO. 2020129)
E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.
E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community, to create
an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.”
Page 4
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CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M. TRICOMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDAAVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROWROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EASTCORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCELNUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGERAND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHOCUCAMONGA; REGARDING PRICE AND TERMS. CITYD4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHOCUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIESCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.– CITYD6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANTEXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OFSECTION 54956.9: 1 CASE. The City has received a letter threatening litigation inconnection with the cancellation of a Towing Services Agreement. The letter is available forinspection in the City Clerk’s Office. – CITYD7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASENO.: CIVDS 1904713 – CITYD8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTYHOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS2014554. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer EssentialService Workers.B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of RanchoCucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, andCOVID19 Response.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without
discussion unless an item is removed by Council Member for discussion.
Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public
Finance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, Successor
Agency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of a
single motion with the City Council consent calendar.
D. CONSENT CALENDAR FIRE PROTECTION DISTRICT
D1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.
D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection District
Salary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).
D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000.
D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.
E. CONSENT CALENDAR CITY COUNCIL
E1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.
E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and Weekly
Check Registers (Excluding Checks Issued to Southern California Gas Company) in the
Amount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.
E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Including
a Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)
E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,
Improvement Securities, and Resolutions Ordering the Annexation into Landscape
Maintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,
Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND
(RESOLUTION NO. 2020125).
E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, Improvement
Securities, and Resolutions Ordering the Annexation into Landscape Maintenance District
No.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South East
Corner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.
2020128).
E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy Resources
Procurement Plan. (RESOLUTION NO. 2020129)
E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.
E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community, to create
an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.”
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CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M. TRICOMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDAAVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROWROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EASTCORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCELNUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGERAND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHOCUCAMONGA; REGARDING PRICE AND TERMS. CITYD4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHOCUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIESCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.– CITYD6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANTEXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OFSECTION 54956.9: 1 CASE. The City has received a letter threatening litigation inconnection with the cancellation of a Towing Services Agreement. The letter is available forinspection in the City Clerk’s Office. – CITYD7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASENO.: CIVDS 1904713 – CITYD8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTYHOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS2014554. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer EssentialService Workers.B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of RanchoCucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, andCOVID19 Response.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon withoutdiscussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and PublicFinance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, SuccessorAgency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of asingle motion with the City Council consent calendar.D. CONSENT CALENDAR FIRE PROTECTION DISTRICTD1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and WeeklyCheck Registers (Excluding Checks Issued to Southern California Gas Company) in theAmount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection DistrictSalary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000. D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.E. CONSENT CALENDAR CITY COUNCILE1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and WeeklyCheck Registers (Excluding Checks Issued to Southern California Gas Company) in theAmount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Includinga Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,Improvement Securities, and Resolutions Ordering the Annexation into LandscapeMaintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND(RESOLUTION NO. 2020125).E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, ImprovementSecurities, and Resolutions Ordering the Annexation into Landscape Maintenance DistrictNo.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South EastCorner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.2020128).E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy ResourcesProcurement Plan. (RESOLUTION NO. 2020129)E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner of
Base Line Road and Day Creek Boulevard Improvements Related to the Development of
Parcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)
Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed
$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
E10.Report in Conformance with California Government Code Section 65858(D) on Measures
Taken to Alleviate the Need for Interim Ordinance No. 976.
F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTION
The following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine and
noncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read the
title. Any item can be removed for discussion by a Council Member.
G. ADMINISTRATIVE HEARING ITEM(S)
H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICT
H1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection
District to Consider Fee Adjustments for Various Departments and Development Impact
Fees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.
2020122, RESOLUTION NO. FD2020022.)
I. CITY MANAGER'S STAFF REPORT(S)
J. COUNCIL BUSINESS
J1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).
J2.Review of Appointments to Standing Committees and Other Governmental Agencies.
J3.COUNCIL ANNOUNCEMENTS
(Comments to be limited to three minutes per Council Member.)
J4.INTERAGENCY UPDATES
(Update by the City Council to the community on the meetings that were attended.)
K. CITY ATTORNEY ITEMS:
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
M. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community,to create
an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.”
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CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDADecember 2, 202010500 Civic Center DriveRancho Cucamonga, CA 91730FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY SUCCESSOR AGENCY –PUBLIC FINANCE AUTHORITY MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottSam SpagnoloCLOSED SESSION TRI–COMMUNITIES ROOM 4:30 P.M.REGULAR MEETINGS COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the CouncilChambers located at 10500 Civic Center Drive. It Is the Intent to conclude the meeting by 10:00 p.m. unlessextended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can befound at www.cityofrc.us or by contacting the City Clerk's Office at 9097742023.Live Broadcast available on Channel 3 (RCTV3).In response to the Governor's Executive Orders, the San Bernardino County Department of Public Healthrequirements, and to ensure the health and safety of our residents by limiting contact that could spread theCOVID–19 virus, there will be no members of the public in attendance at the City Council/Fire District Meetings.Members of the City Council/Fire District and staff may participate in this meeting via a teleconference. In placeof in¬person attendance, members of the public are encouraged to watch from the safety of their homes in oneof the following ways:Live Streaming on the City's website at https://www.cityofrc.us/yourgovernment/citycouncilagendas orLocal Cable: RCTV3 ProgrammingMembers of the public wishing to speak during public communication may call at the start of the meeting bydialing (909)7742751, if speaking on a Public Hearing item, please dial in when the Public Hearing is beingheard at (909)7742751 to be added to the queue for public comment. Calls will be answered in the orderreceived.The City of Rancho Cucamonga thanks you in advance for taking all precautions to prevent spreading theCOVID19 virus.If you are an individual with a disability and need a reasonable modification or accommodation pursuant to theAmericans with Disabilities Act ("ADA"), please contact the City Clerk's Office at (909) 7742023, 24 hours prior tothe meeting so that the City can make reasonable arrangements.CLOSED SESSION – 4:30 P.M. TRICOMMUNITIES ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott, and Spagnolo A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8583 ETIWANDAAVENUE, RANCHO CUCAMONGA, CA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 022914113. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 1297712993 ARROWROUTE IN THE CITY OF RANCHO CUCAMONGA AND FURTHER IDENTIFIED AS SANBERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 022914104 & 12. NEGOTIATING PARTIES, JOHN GILLISON, CITY MANAGER, REPRESENTING THE CITYOF RANCHO CUCAMONGA, AND PATTI FEIST, OVERLAND, PACIFIC AND CUTLER, ONBEHALF OF THE CITY OF RANCHO CUCAMONGA, REGARDING INSTRUCTIONS TONEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITHTHE PROPERTY OWNERS SET FORTH ABOVE. – CITYD3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EASTCORNER OF ARROW ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCELNUMBER 0229012970000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGERAND DAVID NEAULT, KW COMMERCIAL REPRESENTING THE CITY OF RANCHOCUCAMONGA; REGARDING PRICE AND TERMS. CITYD4.CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCESDIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABORNEGOTIATIONS WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION(RCCEA), TEAMSTERS LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITYD5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODESECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHOCUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 020927211,020914321, AND 020927222; NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON,CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIESCHINDLER REPRESENTING SBCTA, AND SARAH WATERSON, PRESIDENT,REPRESENTING DESERTXPRESS ENTERPRISES; REGARDING PRICE AND TERMS.– CITYD6.CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANTEXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OFSECTION 54956.9: 1 CASE. The City has received a letter threatening litigation inconnection with the cancellation of a Towing Services Agreement. The letter is available forinspection in the City Clerk’s Office. – CITYD7.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. DR LANDMARK, INC.; POWER MEDIC TECHNOLOGIES,INC.; HOFER PROPERTIES, LLC; AND DOES 1 THROUGH 5 INCLUSIVE, SBSC CASENO.: CIVDS 1904713 – CITYD8.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TOPARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNELUSA, INC. d/b/a ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTYHOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS2014554. – CITYE. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers atCity Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott, and SpagnoloA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of a Proclamation Declaring Santa Claus, his Elves and Reindeer EssentialService Workers.B2.Recognition of the 2020 Digital Cities Survey Award Received by the City of RanchoCucamonga Recognizing Leaders in Advanced Use of Analytics, Digital Inclusion, andCOVID19 Response.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority. This is the time and place for the general public to address the Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council onany item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing SuccessorAgency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previouslyincluded on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council may receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor,depending upon the number of individuals desiring to speak. All communications are to be addressed directly to theFire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is aprofessional business meeting and courtesy and decorum are expected. Please refrain from any debate between audienceand speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of the businessportion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the businessportion of the agenda will be given priority, and no further speaker cards for these business items (with the exception ofpublic hearing items) will be accepted once the business portion of the agenda commences. Any other publiccommunications which have not concluded during this one hour period may resume after the regular business portion ofthe agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon withoutdiscussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and PublicFinance Authority. Due to the relatively few items typically pending before the Housing Successor Agency, SuccessorAgency, and Public Finance Authority, the City Council may act on the consent calendar for those bo.dies as part of asingle motion with the City Council consent calendar.D. CONSENT CALENDAR FIRE PROTECTION DISTRICTD1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.D2.Consideration to Approve BiWeekly Payroll in the Amount of $1,189,225.93 and WeeklyCheck Registers (Excluding Checks Issued to Southern California Gas Company) in theAmount of $201,109.37 Dated November 09, 2020 Through November 22, 2020.D3.Consideration of a Resolution, Adopting the Rancho Cucamonga Fire Protection DistrictSalary Schedules for Fiscal Year 202021. (RESOLUTION NO. FD 2020021).D4.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $20,000. D5.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed$4,000 for FY 2020/2021 and $11,000 for FY 2021/2022.E. CONSENT CALENDAR CITY COUNCILE1.Consideration of Meeting Minutes for the Regular Meetings of November 18, 2020.E2.Consideration to Approve BiWeekly Payroll in the Amount of $1,424,188.32 and WeeklyCheck Registers (Excluding Checks Issued to Southern California Gas Company) in theAmount of $7,076,101.06 Dated November 09, 2020 Through November 22, 2020.E3.Consideration of a Resolution, Adopting Salary Schedules for Fiscal Year 202021, Includinga Parttime Employees Benefit Summary. (RESOLUTION NO. 2020119)E4.Consideration to Approve Parcel Map 20006, Improvement Agreement, Improvement,Improvement Securities, and Resolutions Ordering the Annexation into LandscapeMaintenance District No.3B, and into Street Lighting Maintenance Districts Nos.1 and 6,Located on the North Side of 7th Street, East of Archibald Avenue, Related to Case No.SUBTPM20006. (RESOLUTION NO. 2020123), (RESOLUTION NO. 2020124), AND(RESOLUTION NO. 2020125).E5.Consideration to Approve Parcel Map 20098, Improvement Agreement, ImprovementSecurities, and Resolutions Ordering the Annexation into Landscape Maintenance DistrictNo.1, and into Street Lighting Maintenance Districts Nos.1 and 2 Located on the South EastCorner of Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.(RESOLUTION NO. 2020126), (RESOLUTION NO. 2020127), AND (RESOLUTION NO.2020128).E6.Consideration to Approve a Resolution Adopting an Updated Renewable Energy ResourcesProcurement Plan. (RESOLUTION NO. 2020129)E7.Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed $75,000.E8.Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner ofBase Line Road and Day Creek Boulevard Improvements Related to the Development ofParcel Map 19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032)Submitted by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, andAuthorize Release of Bonds.E9.Consideration to Award a Contract for Pest Control Services in an Amount Not to Exceed$11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.E10.Report in Conformance with California Government Code Section 65858(D) on MeasuresTaken to Alleviate the Need for Interim Ordinance No. 976. F. CONSENT CALENDAR ORDINANCE(S) SECOND READING/ADOPTIONThe following Ordinance(s) have been introduced for First Reading. Second Readings are expected to be routine andnoncontroversial. The City Council will act upon them at one time without discussion. The City Clerk will read thetitle. Any item can be removed for discussion by a Council Member. G. ADMINISTRATIVE HEARING ITEM(S)H. ADVERTISED PUBLIC HEARING ITEM(S)–CITY/FIRE DISTRICTH1.Joint Hearing of the City of Rancho Cucamonga and the Rancho Cucamonga Fire ProtectionDistrict to Consider Fee Adjustments for Various Departments and Development ImpactFees. (RESOLUTION NO. 2020120, RESOLUTION NO. 2020121, RESOLUTION NO.2020122, RESOLUTION NO. FD2020022.)I. CITY MANAGER'S STAFF REPORT(S)J. COUNCIL BUSINESSJ1.Consideration and Discussion of Selection of Mayor Pro Tem (Verbal).J2.Review of Appointments to Standing Committees and Other Governmental Agencies.J3.COUNCIL ANNOUNCEMENTS(Comments to be limited to three minutes per Council Member.)J4.INTERAGENCY UPDATES(Update by the City Council to the community on the meetings that were attended.)K. CITY ATTORNEY ITEMS:L. IDENTIFICATION OF ITEMS FOR NEXT MEETINGM. ADJOURNMENT
CERTIFICATION
I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby
certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least
SeventyTwo (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive,
Rancho Cucamonga, California and on the City's website.
LINDA A. TROYAN, MMC
CITY CLERK SERVICES DIRECTOR
If you need special assistance or accommodations to participate in this meeting, please contact the City
Clerk's office at (909) 4772700. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.
CITY COUNCIL VISION STATEMENT
“Our Vision is to build on our success as a world class community,to create
an equitable,sustainable,and vibrant city,rich in opportunity for all to thrive.”
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City of Rancho Cucamonga | Page 1 of 7
November 18, 2020
CITY OF RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC
FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
4:30 p.m. – CLOSED SESSION
CALL TO ORDER – TRI-COMMUNITIES CONFERENCE ROOM
The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 18, 2020, in
the Tri-Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga,
California. Mayor Michael called the meeting to order at 5:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney; Lori Sassoon,
Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural & Civic Services and
Matt Burris, Deputy City Manager/Economic and Community Development.
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
C. CITY MANAGER ANNOUNCEMENTS
No discussion or actions were taken.
D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW
ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229012970000;
NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND DAVID NEAULT, KW
COMMERCIAL REPRESENTING THE CITY OF RANCHO CUCAMONGA; REGARDING PRICE AND
TERMS. CITY
D2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS
WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), TEAMSTERS
LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY
D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK
STATION IDENTIFIED AS PARCEL NUMBERS 020927211, 020914321, AND 020927222;
NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING
THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND
SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES;
REGARDING PRICE AND TERMS. – CITY
D4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION: INITIATION OF LITIGATION
PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF SECTION 54956.9: (1 CASE)
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D5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT EXPOSURE
TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: 1
CASE. The City has received a letter threatening litigation in connection with the cancellation of a
Towing Services Agreement. The letter is available for inspection in the City Clerk’s Office. – CITY
D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY: APN 0207541600000 / 2.25 ACRES; APN 0207 252930000 /2.0
ACRES; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, ELISA COX, DEPUTY CITY
MANAGER, FLAVIO NUNEZ, MANAGEMENT ANALYST II, REPRESENTING THE CITY OF
RANCHO CUCAMONGA AND AEGIS ASSET BACKED SECURITIES LLC, BROKER; REGARDING
THE PURCHASE, SALE, EXCHANGE, OR LEASE OF REAL PROPERTY BY OR FOR THE CITY. -
CITY
D7. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION PURSUANT TO PARAGRAPH
(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: MARK KALFELL VS. CITY OF
RANCHO CUCAMONGA, WORKERS COMPENSATION CLAIM NO. CRAJ-000373 - CITY
E. RECESS
The closed session recessed at 6:40 p.m.
REGULAR MEETING – 7:00 p.m.
CALL TO ORDER – COUNCIL CHAMBERS
The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on November 18,
2020 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tem Lynne Kennedy
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney and Linda A. Troyan, City
Clerk Services Director.
Mayor Pro Tem Kennedy led the Pledge of Allegiance.
Responding to the spread of the Coronavirus (COVID-19), and social distancing requirements, City Manager
Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County
Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents
by limiting contact that could spread the COVID –19 virus, there will be no members of the public in attendance at
the City Council/Fire District Meetings and in place of in person attendance, members of the public are encouraged
to watch from the safety of their homes live from the City's website or on RCTV-3.
He stated members of the public wishing to speak during public communication, or on a public hearing item will
need to dial in to (909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus
pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus.
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B. ANNOUNCEMENTS/PRESENTATIONS
B1. Presentation of Proclamation and City Tile to Retired City Treasurer Jim Frost.
Mayor Michael welcomed retired City Treasurer, Jim Frost, his wife Gwyn, and their children Becky and Todd,
along with Todd’s wife Esther and their son, Kenyon. Mayor Michael noted that Jim and Gwyn have actively
been involved in the City’s incorporation efforts leading up to the 1977 decision to incorporate the City of Rancho
Cucamonga. He shared that Jim served as the very first Mayor, and later agreed to serve as City Treasurer,
which is a post Jim held for more than 40 years. A Slide Show demonstrating career highlights was played and
recognitions including a Rancho Cucamonga City Tile, Proclamation and recognitions from other leaders in the
region were presented to James (Jim) Frost, Retired City Treasurer. The May or and City Council thanked Mr.
Frost for his many years of service and wished him the best in his new retirement adventures.
Retired City Treasurer Frost thanked the Mayor and City Council and shared highlights of his tenure with the
City.
B2. Presentation of the Annual Pete Gritchin Memorial Award for 2020.
Alex Naoum, EOP Sergeant Coordinator and Donny Mahoney, Rancho Cucamonga Police Chief, presented a
PowerPoint and Video sharing the recipient of the Annual Pete Gritchin Memorial Award for 2020, Ron Peat,
Member of the Rancho Cucamonga Equestrian Patrol.
B3. Introducing ConnectRC! – The City’s Newest Community Engagement Vehicle.
Hope Velarde, Management Analyst I, presented a PowerPoint and Video showcasing the City’s Newest
Community Engagement Vehicle. Management Analyst Velarde shared that the retrofitted van was acquired
through grant funds to help City staff in outreach efforts with the community.
B4. Presentation of 2020 Small Agency (less than 2,000 employees) Award for Excellence from the
International Public Management Association for Human Resources.
Robert Neiuber, Human Resources Director, presented a PowerPoint and Video sharing recent programs
launched by the Human Resources Department leading the department to be recognized with the 2020 Small
Agency Award for Excellence by the International Public Management Association for Human Resources .
C. PUBLIC COMMUNICATIONS
Mayor Michael announced, due to COVID-19 and social distancing requirements, the Public Communications portion
of the meeting will be conducted telephonically.
Via phone call, Janet Walton, offered a prayer.
Via phone call, Angela Morales, spoke about a recent action taken by the City of Riverside allowing Riverside Code
Enforcement, Riverside Police Department and Riverside Fire to issue citations to citizens as well as turn off power
and water service to residents and businesses not abiding by COVID-19 restrictions.
City Manager Gillison, stated that there have not been any conversations at any level of any type of similar actions
by the City of Rancho Cucamonga.
Via phone call, Britney Bunk, spoke about a fatality due to a traffic collision on Baseline Road and Spruce Avenue.
She asked for intersection improvements to avoid further traffic collisions.
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City Manager Gillison, responded that Ms. Bunk is welcomed to speak to the City Engineer about intersection
improvements. City Manager Gillison noted that given the nature of the incident and likelihood of potential litigation
he could not comment further on the record.
Via phone call, Virginia Roussel, addressed an animal cruelty incident that occurred on November 8, 2020. She
asked that the City take precautionary measures by installing cameras to protect the wildlife at Red Hill Park.
City Manager Gillison, stated that the City is aware of the incident and has posted multiple social media postings on
different platforms asking for the public’s help in finding more information regarding the incident. Regarding the City
installing cameras at Redhill Park Mr. Gillison stated that it would be challenging due to legal requirements, logistics
in running power at the lake site and the fiscal impact of video storage costs mandated by the State of California.
Mr. Gillison added that the City, Police Department and District Attorney’s office will continue to pursue the animal
cruelty incident.
CONSENT CALENDARS
D. CONSENT CALENDAR – FIRE PROTECTION DISTRICT
D1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020.
D2. Consideration to Approve Bi-Weekly Payroll in the Amount of $718,661.82 and Weekly Check Registers
(Excluding Checks Issued to Southern California Gas Company) in the Amount of $1,232,590.28 Dated October
26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of
$384,657.26.
D3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the
Amount of $296.83 Dated October 26, 2020 Through November 08, 2020.
D4. Consideration to Receive and File current Investment Schedule as of October 3 1, 2020.
D5. Consideration to Approve and Adopt Revised Statement of Investment Policy.
D6. Consideration of a Professional Services Agreement with CalAMP Radio Satellite Integrators, Inc. for Automated
Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City and Fire District Contract
Services Accounts.
D7. Consideration to Approve Actions Related to the Receipt and Use of CARES Act Coronavirus Relief Funds from
the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of
Response to the COVID-19 Pandemic.
MOTION: Moved by Board Member Spagnolo, seconded by Vice President Kennedy, to approve Consent Calendar
Items D1 through D7, with Board Member Scott abstaining on item D3, due to her employment with Southern
California Gas Company. Motion carried, 5-0.
E. CONSENT CALENDAR – CITY COUNCIL
City Clerk Services Director, Linda Troyan, noted a change to Staff Report E17: Staff has recommended to amend
the report to include additional projects that were approved.
E1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020.
E2. Consideration to Approve Bi-Weekly Payroll in the Amount of $971,599.09 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$6,689,360.85 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register
for the Month of October in the Amount of $1,007,688.02.
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E3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of $8,332.50 Dated October 26, 2020 Through November 08, 2020.
E4. Consideration to Receive and File Current Investment Schedule as of October 31, 2020.
E5. Consideration to Approve and Adopt Revised Statement of Investment Policy.
E6. Consideration of an Agreement with the California Department of Transpo rtation Regarding Fiber
Communications to Define Agency Responsibilities Related to the Freeway and Arterial Signal
Synchronization Project.
E7. Consideration to Accept Grant Revenue in the Amount of $64,826 Awarded by the United States
Department of Justice for the Coronavirus Emergency Supplemental Funding Program; and
Authorization to Appropriate $64,826 for the Approved Coronavirus Related Equipment Expenses.
E8. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention and Bonds for the Cucamonga Creek Class 1 Bike Barrier Replacement Project.
E9. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention and Bonds for the Pacific Electric Trail Storm Drain and Slope Improvements.
E10. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention, Bonds for the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project.
E11. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention, Bonds for the Church Street Pavement Rehabilitation Project.
E12. Consideration of a Professional Services Agreement with CalAMP Radio Satellite Integrators, Inc.
for Automated Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City
and Fire District Contract Services Accounts.
E13. Consideration to Authorize the Purchase of Traffic Signs, Specialty Signs, Street Name Signs, and
Hardware in the Amount of $75,000.
E14. Consideration of a Resolution Adopting Submission of an Application under the Statewide Park
Development and Community Revitalization Program. (RESOLUTION NO. 2020- 115).
E15. Consideration to Continue the Existing Local Emergency Due to the Novel Coronavirus (COVID-19)
Pandemic.
E16. Consideration to Approve a Resolution Designating the City Manager and the Police Chief as the
Public Officials Authorized to Temporarily Close Streets for Celebrations, Parades, Local Special
Events, and Other Purposes Pursuant to Vehicle Code Section 21101(e). (RESOLUTION NO. (
2020-117).
E17. Consideration to Approve Actions Related to the Receipt and use of CARES Act Coronavirus Relief
Funds from the County of San Bernardino for Various COVID-19 Related Infrastructure Projects
and Programs in Support of Response to the COVID-19 Pandemic.
E18. Update on Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by
COVID-19 Pandemic Program.
Page 12
November 18, 2020 | Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga | Page 6 of 7
MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Hutchison, to approve Consent
Calendar Items E1 through E18, with the amendment to item E17 and Council Member Scott abstaining on item
E3, due to her employment with Southern California Gas Company. Motion carried, 5-0.
F. CONSENT ORDINANCES
None.
G. ADMINISTRATIVE HEARING ITEM(S)
No items.
H. ADVERTISED PUBLIC HEARING ITEM(S) – CITY/FIRE DISTRICT
H1. Public Hearing for Consideration of an Amendment to the 2019-20 Action Plan to Allocate Community
Development Block Grant (CDBG) Funding from the Coronavirus Aid, Relief, and Economic Security (CARES)
Act and Authorize the Appropriation of Funds for CDBG-CV 3.
City Manager Gillison introduced item H1 and Anne McIntosh, Planning Director, who gave a verbal staff report for
item H1. City Manager Gillison summarized that the Appropriation of Funds for CDBG-CV 3 will focus on assisting
Rancho Cucamonga businesses that have been adversely impacted by the COVID -19 Pandemic.
Mayor Pro Tem Kennedy thanked City staff for their efforts in helping residents and the business community during
the COVID-19 Pandemic.
Mayor Michael opened the Public Hearing.
Mayor Michael announced, due to COVID-19 and social distancing requirements, Public Communications for Public
Hearing item H1 will be conducted telephonically.
No public communications were made.
Mayor Michael closed the Public Hearing.
MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tem Kennedy, to adopt an Amendment to the
2019-20 Action Plan to Allocate Community Develop ment Block Grant (CDBG) Funding from the Coronavirus Aid,
Relief, and Economic Security (CARES) Act and Authorize the Appropriation of Funds for CDBG-CV 3.
I. CITY MANAGERS STAFF REPORT(S)
I1. Verbal Report on the October 2020 Windstorm.
City Manager Gillison introduced item I1 and William Wittkopf, Public Works Services Director, who shared a
PowerPoint presentation for item I1. Public Works Services Director Wittkopf displayed images of damages caused
by the October 2020 Windstorm and estimated the initial damages city wide to be at $665,000 and growing with a
current loss of over 250 trees citywide, making this windstorm the largest windstorm experienced by the City in over
10 years.
The Mayor and City Council expressed their appreciation to Public Works staff for their dedication and clean
up efforts.
Page 13
November 18, 2020 | Fire Protection District, Housing Successor Agency, Successor Agency,
Public Finance Authority and City Council Regular Meetings Minutes
City of Rancho Cucamonga | Page 7 of 7
I2. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year
2020/21.
City Manager Gillison introduced item I2 and Tamara Oatman, Finance Director, who shared a PowerPoint
presentation of the Quarterly Financial Update for the First Quarter of Fiscal Year 2020/21. Finance Director
Oatman summarized that the City’s operating budget for expenditures is tracking with projections and is
consistent with prior year; Overall revenues are on track with conservative projections; the City will continue
to monitor adverse impacts from COVID-19 pandemic and that the City will continue forward with caution
and fiscal prudence.
Council Member Hutchison stated that he is grateful that the City of Rancho Cucamonga is conservative and
financially in good shape.
I3. Consideration to Approve an Amendment to the City Manager's Employment Agreement and a
Resolution Approving a Health Reimbursement Arrangement. (RESOLUTION NO. 2020- 116).
City Manager Gillison introduced Robert Neiuber, Human Resources Director, who gav e the Staff Report
and in accordance with Government Code Section 54953(c)(3) summarized the item.
Mayor Michael thanked City Manager Gillison on an outstanding year and in leading the City of Rancho
Cucamonga to earn the designation of All-America City by the National Civic League and for his efforts in
supporting the community during the COVID-19 Pandemic with resources such as the RC Cares COVID-19
Community Relief Program.
MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tem Kennedy, to approve an
Amendment to the City Manager's Employment Agreement and Resolution No. 2020-116, approving a
Health Reimbursement Arrangement.
J. COUNCIL BUSINESS
J.1. COUNCIL ANNOUNCEMENTS
None.
J.2. INTER-AGENCY UPDATES
None.
K. CITY ATTORNEY ITEMS
No items.
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.
M. ADJOURNMENT
Mayor Michael adjourned the City Council Meeting at 8:35p.m.
Respectfully submitted,
__________________________________
Linda A. Troyan, MMC
City Clerk Services Director
Page 14
DATE:December 2, 2020
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Veronica Lopez, Accounts Payable Supervisor
SUBJECT:Consideration to Approve Bi-Weekly Payroll in the Amount of
$1,189,225.93 and Weekly Check Registers (Excluding Checks Issued to
Southern California Gas Company) in the Amount of $201,109.37 Dated
November 09, 2020 Through November 22, 2020.
RECOMMENDATION:
Staff recommends Fire Board approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
Page 15
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00011556 11/10/2020 A'JONTUE, ROSE ANN 28.00 0.00 28.00
AP 00011557 11/10/2020 ABSOLUTE SECURITY INTERNATIONAL INC 15,854.08 0.00 15,854.08
AP 00011558 11/10/2020 ELECNOR BELCO ELECTRIC INC 112,311.30 0.00 112,311.30
AP 00011559 11/10/2020 FEHR & PEERS 1,035.00 0.00 1,035.00
AP 00011560 11/10/2020 GEOGRAPHICS 35.00 0.00 35.00
AP 00011561 11/10/2020 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62
AP 00011562 11/10/2020 U S DEPARTMENT OF ENERGY 7,774.32 0.00 7,774.32
AP 00011563 11/12/2020 ABC LOCKSMITHS INC 32.30 0.00 32.30
AP 00011564 11/12/2020 AIRGAS USA LLC 0.00 618.70 618.70
AP 00011565 11/12/2020 DUMBELL MAN FITNESS EQUIPMENT, THE 160.00 0.00 160.00
AP 00011566 11/12/2020 DUNN EDWARDS CORPORATION 58.49 0.00 58.49
AP 00011567 11/12/2020 HOLLIDAY ROCK CO INC 5,554.56 0.00 5,554.56
***AP 00011568 11/12/2020 HOSE MAN INC 216.59 444.06 660.65
AP 00011569 11/12/2020 KME FIRE APPARATUS 0.00 19.28 19.28
AP 00011570 11/12/2020 MCFADDEN DALE HARDWARE 6.14 0.00 6.14
AP 00011571 11/12/2020 MINUTEMAN PRESS 511.63 0.00 511.63
***AP 00011572 11/12/2020 OFFICE DEPOT 2,243.64 124.94 2,368.58
AP 00011573 11/12/2020 SIEMENS MOBILITY INC 65,806.71 0.00 65,806.71
AP 00011574 11/12/2020 THOMPSON PLUMBING SUPPLY INC 419.39 0.00 419.39
AP 00011575 11/12/2020 THOMSON REUTERS WEST PUBLISHING CORP 662.00 0.00 662.00
AP 00011576 11/18/2020 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 23,854.29 0.00 23,854.29
AP 00011577 11/18/2020 CALPINE ENERGY SERVICES LP 102,000.00 0.00 102,000.00
AP 00011578 11/18/2020 FEHR & PEERS 3,422.50 0.00 3,422.50
AP 00011579 11/18/2020 RCCEA 1,803.25 0.00 1,803.25
AP 00011580 11/18/2020 RCPFA 12,599.29 0.00 12,599.29
AP 00011581 11/18/2020 RICHARDS WATSON AND GERSHON 8,242.00 0.00 8,242.00
AP 00011582 11/18/2020 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00
AP 00011583 11/18/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00
AP 00011584 11/18/2020 SHELL ENERGY NORTH AMERICA 316,003.82 0.00 316,003.82
***AP 00011585 11/19/2020 AIRGAS USA LLC 608.47 359.00 967.47
AP 00011586 11/19/2020 BEST BEST & KRIEGER LLP 111.00 0.00 111.00
AP 00011587 11/19/2020 BRODART BOOKS CO 26,232.98 0.00 26,232.98
AP 00011588 11/19/2020 BSN SPORTS LLC 287.02 0.00 287.02
AP 00011589 11/19/2020 CARQUEST AUTO PARTS 452.46 0.00 452.46
AP 00011590 11/19/2020 CITRUS MOTORS ONTARIO INC 0.00 91.46 91.46
AP 00011591 11/19/2020 DUNN EDWARDS CORPORATION 310.94 0.00 310.94
***AP 00011592 11/19/2020 EMCOR SERVICES 18,552.00 425.00 18,977.00
AP 00011593 11/19/2020 HERC RENTALS INC 4,223.51 0.00 4,223.51
AP 00011594 11/19/2020 HOSE MAN INC 280.06 0.00 280.06
AP 00011595 11/19/2020 KME FIRE APPARATUS 0.00 3,203.84 3,203.84
AP 00011596 11/19/2020 LAWSON PRODUCTS INC 0.00 596.36 596.36
AP 00011597 11/19/2020 MINUTEMAN PRESS 167.83 0.00 167.83
***AP 00011598 11/19/2020 OFFICE DEPOT 1,318.39 558.85 1,877.24
AP 00011599 11/19/2020 PSA PRINT GROUP 127.15 0.00 127.15
AP 00011600 11/19/2020 SIEMENS MOBILITY INC 4,130.80 0.00 4,130.80
AP 00011601 11/19/2020 SITEONE LANDSCAPE SUPPLY LLC 1,331.05 0.00 1,331.05
AP 00011602 11/19/2020 TARGET SPECIALTY PRODUCTS 269.20 0.00 269.20
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413858 11/10/2020 360 DEEP CLEANING LLC 0.00 4,810.00 4,810.00
AP 00413859 11/10/2020 ABLE BUILDING MAINTENANCE 5,352.10 0.00 5,352.10
AP 00413860 11/10/2020 ADAPT CONSULTING INC 0.00 801.54 801.54
AP 00413861 11/10/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28
AP 00413862 11/10/2020 ALPHAGRAPHICS 433.31 0.00 433.31
AP 00413863 11/10/2020 AMERICAN TRAINING RESOURCES INC 1,779.58 0.00 1,779.58
AP 00413864 11/10/2020 AMTECH ELEVATOR SERVICES 153.00 0.00 153.00
AP 00413865 11/10/2020 ARROW RESTAURANT EQPT & SUPPLIES 0.00 3,866.40 3,866.40
AP 00413866 11/10/2020 ATLAS ENGINEERING WEST INC 2,882.50 0.00 2,882.50
AP 00413867 11/10/2020 BAUER COMPRESSORS 0.00 263.95 263.95
AP 00413868 11/10/2020 BELL, JERED 0.00 324.00 324.00
AP 00413869 11/10/2020 BERNELL HYDRAULICS INC 46.40 0.00 46.40
AP 00413871 11/10/2020 BOOT BARN INC 8,356.22 0.00 8,356.22
AP 00413872 11/10/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 19,881.67 0.00 19,881.67
AP 00413873 11/10/2020 C V W D 728.05 0.00 728.05
***AP 00413879 11/10/2020 C V W D 91,796.83 587.95 92,384.78
AP 00413880 11/10/2020 CAGLE'S APPLIANCE CENTER 0.00 109.69 109.69
AP 00413881 11/10/2020 CALIFORNIA INTEGRATED SOLUTIONS 34,398.93 0.00 34,398.93
AP 00413882 11/10/2020 CAMPOS, ENMA P 170.00 0.00 170.00
AP 00413883 11/10/2020 CCS ORANGE COUNTY JANITORIAL INC 69,289.25 0.00 69,289.25
AP 00413884 11/10/2020 CENTRAL SUPPLY INTERNATIONAL 0.00 91.16 91.16
AP 00413885 11/10/2020 CHAMPION AWARDS & SPECIALTIES 58.19 0.00 58.19
AP 00413886 11/10/2020 CHINO MOWER & ENGINE SERVICE 93.18 0.00 93.18
***AP 00413887 11/10/2020 CINTAS CORPORATION #150 1,046.20 200.75 1,246.95
AP 00413888 11/10/2020 CITY CLERKS ASSOCIATION OF CALIF 85.00 0.00 85.00
AP 00413889 11/10/2020 CIVIC SOLUTIONS INC 9,637.50 0.00 9,637.50
AP 00413890 11/10/2020 COMPETITION ROOFING INC 481.24 0.00 481.24
AP 00413891 11/10/2020 COMPRESSED AIR SPECIALTIES 0.00 3,878.31 3,878.31
AP 00413892 11/10/2020 CONCEPT POWDER COATING 1,440.00 0.00 1,440.00
***AP 00413893 11/10/2020 CONVERGEONE INC 55,679.28 43,139.04 98,818.32
AP 00413894 11/10/2020 CURTIS, ROB 391.35 0.00 391.35
AP 00413895 11/10/2020 DEPARTMENT OF FORESTRY & FIRE PROTECTION 0.00 168.00 168.00
AP 00413896 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
AP 00413897 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
AP 00413898 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
***AP 00413899 11/10/2020 EMPLOYMENT DEVELOPMENT DEPT 200,929.26 2,630.50 203,559.76
AP 00413900 11/10/2020 ERICKSON-HALL CONSTRUCTION CO 0.00 62,270.00 62,270.00
***AP 00413902 11/10/2020 FRONTIER COMM 2,985.40 598.80 3,584.20
AP 00413903 11/10/2020 FUEL SERV 0.00 4,486.56 4,486.56
AP 00413904 11/10/2020 GARCIA, JUSTINE 340.00 0.00 340.00
AP 00413905 11/10/2020 GOSS, ROBERT 0.00 324.00 324.00
***AP 00413906 11/10/2020 GRAINGER 1,248.77 492.42 1,741.19
AP 00413907 11/10/2020 GRAYBAR ELECTRIC COMPANY INC 2,759.69 0.00 2,759.69
AP 00413908 11/10/2020 HERITAGE EDUCATION GROUP 940.00 0.00 940.00
AP 00413909 11/10/2020 HOUSER, PARKE 0.00 20.00 20.00
AP 00413910 11/10/2020 HYDRO TEK SYSTEMS INC 987.65 0.00 987.65
AP 00413911 11/10/2020 ICE DATA PRICING AND REFERENCE DATA LLC 297.96 0.00 297.96
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413912 11/10/2020 ICMA 1,400.00 0.00 1,400.00
AP 00413913 11/10/2020 INLAND PRESORT & MAILING SERVICES 191.49 0.00 191.49
AP 00413914 11/10/2020 INTERWEST CONSULTING GROUP INC 0.00 2,857.12 2,857.12
AP 00413915 11/10/2020 ITRON INC 6,802.40 0.00 6,802.40
AP 00413916 11/10/2020 JLMC 8,404.50 0.00 8,404.50
***AP 00413917 11/10/2020 LANCE SOLL AND LUNGHARD 24,296.00 1,330.00 25,626.00
AP 00413918 11/10/2020 LANDSCAPE WEST MANAGEMENT SERVICES INC 65,970.28 0.00 65,970.28
AP 00413919 11/10/2020 MAGELLAN ADVISORS LLC 13,312.50 0.00 13,312.50
***AP 00413920 11/10/2020 MARIPOSA LANDSCAPES INC 62,454.11 2,428.71 64,882.82
AP 00413921 11/10/2020 MARLINK SA INC 0.00 162.00 162.00
AP 00413922 11/10/2020 MCMASTER-CARR SUPPLY COMPANY 131.70 0.00 131.70
AP 00413923 11/10/2020 MG PETROLEUM INC 697.00 0.00 697.00
AP 00413924 11/10/2020 MONTGOMERY HARDWARE CO 1,362.82 0.00 1,362.82
AP 00413925 11/10/2020 MOUNTAIN VIEW SMALL ENG REPAIR 63.99 0.00 63.99
AP 00413926 11/10/2020 MOUNTAIN VIEW URGENT CARE GROUP INC 10,880.00 0.00 10,880.00
AP 00413927 11/10/2020 MUNICIPAL MAINTENANCE EQUIPMENT INC 803.12 0.00 803.12
AP 00413928 11/10/2020 MUTUAL PROPANE 0.00 20.00 20.00
AP 00413929 11/10/2020 MYERS TIRE SUPPLY COMPANY 533.75 0.00 533.75
***AP 00413930 11/10/2020 NAPA AUTO PARTS 12.16 885.21 897.37
AP 00413931 11/10/2020 NBS 0.00 565.00 565.00
AP 00413932 11/10/2020 NINYO & MOORE 31,533.00 0.00 31,533.00
AP 00413933 11/10/2020 O S T S INC 2,295.00 0.00 2,295.00
AP 00413934 11/10/2020 OCCUPATIONAL HEALTH CTRS OF CA 0.00 385.51 385.51
AP 00413935 11/10/2020 ONTRAC 57.13 0.00 57.13
AP 00413936 11/10/2020 ONWARD ENGINEERING 330.00 0.00 330.00
***AP 00413937 11/10/2020 ORKIN PEST CONTROL 1,572.64 735.05 2,307.69
AP 00413938 11/10/2020 PASMA 75.00 0.00 75.00
***AP 00413939 11/10/2020 PFM ASSET MANAGEMENT LLC 2,483.64 261.65 2,745.29
AP 00413940 11/10/2020 PROFESSIONALS IN HUMAN RESOURCES ASSOCIATION 199.00 0.00 199.00
AP 00413941 11/10/2020 PUBLIC GROUP OF CA LLC, THE 4,297.88 0.00 4,297.88
AP 00413942 11/10/2020 QUADIENT INC 594.87 0.00 594.87
AP 00413943 11/10/2020 RANCHO SMOG CENTER 279.65 0.00 279.65
AP 00413944 11/10/2020 RGB RICE GENERAL BUILDING 2,946.63 0.00 2,946.63
AP 00413945 11/10/2020 SAFE-ENTRY TECHNICAL INC 0.00 993.40 993.40
AP 00413946 11/10/2020 SAN BERNARDINO COUNTY 0.00 12,289.88 12,289.88
AP 00413947 11/10/2020 SAN BERNARDINO COUNTY 50.00 0.00 50.00
AP 00413948 11/10/2020 SAN BERNARDINO CTY AUDITOR CONTROLLER 36,508.28 0.00 36,508.28
AP 00413949 11/10/2020 SANS INSTITUTE 5,340.00 0.00 5,340.00
***AP 00413950 11/10/2020 SCOTT MCLEOD PLUMBING INC 2,907.00 316.00 3,223.00
AP 00413951 11/10/2020 SHOETERIA INC 355.00 0.00 355.00
AP 00413952 11/10/2020 SIMS COMPANY A PARTNERSHIP 232.63 0.00 232.63
***AP 00413957 11/10/2020 SOUTHERN CALIFORNIA EDISON 14,263.97 2,291.58 16,555.55
AP 00413958 11/10/2020 SOUTHERN CALIFORNIA EDISON 11,389.55 0.00 11,389.55
AP 00413959 11/10/2020 STOVER SEED COMPANY 1,955.67 0.00 1,955.67
AP 00413960 11/10/2020 SUN BADGE CO 0.00 2,242.20 2,242.20
AP 00413961 11/10/2020 SUPERION LLC 116,982.08 0.00 116,982.08
AP 00413962 11/10/2020 TACTICAL FIRE EQUIPMENT LLC 0.00 2,676.48 2,676.48
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413963 11/10/2020 TELEFLEX LLC 0.00 2,601.50 2,601.50
AP 00413964 11/10/2020 TINKER GLASS CONTRACTORS INC 1,680.00 0.00 1,680.00
AP 00413965 11/10/2020 TOMCO LLC 3,371.58 0.00 3,371.58
AP 00413966 11/10/2020 TORO TOWING 550.00 0.00 550.00
AP 00413967 11/10/2020 TURNOUT MAINTENANCE COMPANY LLC 0.00 1,260.68 1,260.68
AP 00413968 11/10/2020 UNIVERSAL FLEET SUPPLY 0.00 343.66 343.66
AP 00413969 11/10/2020 UPS 224.00 0.00 224.00
AP 00413970 11/10/2020 VICTOR MEDICAL COMPANY 1,216.63 0.00 1,216.63
AP 00413971 11/10/2020 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00
AP 00413972 11/10/2020 WESTRUX INTERNATIONAL INC 0.00 1,015.63 1,015.63
AP 00413973 11/12/2020 CREEKSIDE ALTA LOMA - PINNACLE LIVING 3,600.00 0.00 3,600.00
AP 00413974 11/12/2020 LMC 8,036.00 0.00 8,036.00
AP 00413975 11/12/2020 LMC 7,200.00 0.00 7,200.00
AP 00413976 11/18/2020 ADONAI 1,696.05 0.00 1,696.05
AP 00413977 11/18/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58
AP 00413978 11/18/2020 AHN MD, BYUNG 0.00 1,500.00 1,500.00
AP 00413979 11/18/2020 AIR & HOSE SOURCE INC 150.21 0.00 150.21
AP 00413980 11/18/2020 ALTA LOMA ANIMAL CLINIC INC 47,800.00 0.00 47,800.00
AP 00413981 11/18/2020 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 3,245.00 0.00 3,245.00
AP 00413982 11/18/2020 ARCHIBALD PET HOSPITAL 400.00 0.00 400.00
AP 00413983 11/18/2020 AUFBAU CORPORATION 45,906.00 0.00 45,906.00
AP 00413984 11/18/2020 BAKER & TAYLOR LLC 912.30 0.00 912.30
AP 00413985 11/18/2020 BASELINE ANIMAL HOSPITAL 400.00 0.00 400.00
AP 00413986 11/18/2020 BDM RESOURCES & MANAGEMENT 176.41 0.00 176.41
AP 00413987 11/18/2020 BERN MARIE'S PROMOTIONAL PRODUCTS 1,606.93 0.00 1,606.93
AP 00413988 11/18/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 18,237.30 0.00 18,237.30
AP 00413989 11/18/2020 C P CONSTRUCTION INC 1,000,920.95 0.00 1,000,920.95
AP 00413990 11/18/2020 C T & T CONCRETE PAVING INC 29,141.25 0.00 29,141.25
AP 00413991 11/18/2020 C V W D 0.00 317.75 317.75
AP 00413992 11/18/2020 C V W D 976.18 0.00 976.18
***AP 00413996 11/18/2020 C V W D 27,803.63 757.04 28,560.67
AP 00413997 11/18/2020 CACEO 285.00 0.00 285.00
***AP 00413998 11/18/2020 CALIF DEPT OF TAX & FEE ADMINISTRATION 67.79 928.84 996.63
AP 00413999 11/18/2020 CALIFORNIA, STATE OF 314.11 0.00 314.11
AP 00414000 11/18/2020 CALIFORNIA, STATE OF 127.52 0.00 127.52
AP 00414001 11/18/2020 CALIFORNIA, STATE OF 342.73 0.00 342.73
AP 00414002 11/18/2020 CALIFORNIA, STATE OF 32.26 0.00 32.26
AP 00414003 11/18/2020 CALIX INC 12,622.63 0.00 12,622.63
AP 00414004 11/18/2020 CAMERON-DANIEL PC 2,501.00 0.00 2,501.00
AP 00414005 11/18/2020 CDW GOVERNMENT INC 9,462.71 0.00 9,462.71
AP 00414006 11/18/2020 CERTIFIED TOWING INC 1,007.00 0.00 1,007.00
AP 00414007 11/18/2020 CHOW, NAOMI 50.00 0.00 50.00
AP 00414008 11/18/2020 CINTAS CORPORATION #150 0.00 159.67 159.67
AP 00414009 11/18/2020 CONSOLIDATED ELECTRICAL DISTR INC 284.46 0.00 284.46
AP 00414010 11/18/2020 CORODATA MEDIA STORAGE INC 62.55 0.00 62.55
AP 00414011 11/18/2020 COSTCO PHARMACY #0678 1,219.39 0.00 1,219.39
AP 00414012 11/18/2020 COVETRUS NORTH AMERICA 2,046.35 0.00 2,046.35
08:15:38
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Report:Page 19
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00414013 11/18/2020 CREATIVE BRAIN LEARNING LLC 41.30 0.00 41.30
AP 00414014 11/18/2020 CYBER SECURITY SOURCE 880.00 0.00 880.00
AP 00414015 11/18/2020 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00
AP 00414016 11/18/2020 DEPARTMENT OF JUSTICE 352.00 0.00 352.00
AP 00414017 11/18/2020 DIRECTV 74.24 0.00 74.24
AP 00414018 11/18/2020 ECONOLITE CONTROL PRODUCTS INC 23,538.00 0.00 23,538.00
AP 00414019 11/18/2020 ELANCO US INC 162.26 0.00 162.26
AP 00414020 11/18/2020 EXPERIAN 52.00 0.00 52.00
AP 00414021 11/18/2020 FEDERAL EXPRESS CORP 30.15 0.00 30.15
AP 00414022 11/18/2020 FIRST AID 2000 27.92 0.00 27.92
AP 00414023 11/18/2020 FORTIN LAW GROUP 3,265.50 0.00 3,265.50
AP 00414024 11/18/2020 FRANKLIN TRUCK PARTS INC 0.00 60.88 60.88
AP 00414025 11/18/2020 FUEL SERV 3,278.58 0.00 3,278.58
AP 00414026 11/18/2020 GENTRY BROTHERS INC 210,067.95 0.00 210,067.95
AP 00414027 11/18/2020 GEORGE HILLS COMPANY 369.00 0.00 369.00
AP 00414028 11/18/2020 GONZALEZ, MARIA 50.00 0.00 50.00
AP 00414029 11/18/2020 GOSE, DALE 50.00 0.00 50.00
AP 00414030 11/18/2020 GRAINGER 331.15 0.00 331.15
AP 00414031 11/18/2020 GRAYBAR ELECTRIC COMPANY INC 102.58 0.00 102.58
AP 00414032 11/18/2020 GUARDADO, CHRISTINE 476.68 0.00 476.68
AP 00414033 11/18/2020 HARTE, KASSANDRA 50.00 0.00 50.00
AP 00414034 11/18/2020 HLP INC 163.10 0.00 163.10
AP 00414035 11/18/2020 HOME DEPOT CREDIT SERVICES 614.10 0.00 614.10
AP 00414036 11/18/2020 HOT DOG ON A STICK 1,503.94 0.00 1,503.94
AP 00414037 11/18/2020 HR GREEN PACIFIC INC 9,390.00 0.00 9,390.00
AP 00414038 11/18/2020 HUDSON, BRYNEE 184.00 0.00 184.00
AP 00414039 11/18/2020 HUNTINGTON HARDWARE CO INC 772.81 0.00 772.81
AP 00414040 11/18/2020 IDEXX DISTRIBUTION INC 1,282.37 0.00 1,282.37
AP 00414041 11/18/2020 INLAND PRESORT & MAILING SERVICES 222.96 0.00 222.96
AP 00414042 11/18/2020 J AND S STRIPING CO INC 5,217.69 0.00 5,217.69
AP 00414043 11/18/2020 JTB SUPPLY COMPANY 4,847.90 0.00 4,847.90
AP 00414044 11/18/2020 JURMAN, KIMBERLY 26.92 0.00 26.92
AP 00414045 11/18/2020 LAU, MELISSA 50.00 0.00 50.00
AP 00414046 11/18/2020 LEIGHTON CONSULTING INC 3,046.34 0.00 3,046.34
AP 00414047 11/18/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19
AP 00414048 11/18/2020 LOCAL AGENCY FORMATION COMMISSION 3,599.32 0.00 3,599.32
***AP 00414049 11/18/2020 MARIPOSA LANDSCAPES INC 29,501.25 2,428.71 31,929.96
AP 00414050 11/18/2020 MARTIN, RICHARD C 4,683.69 0.00 4,683.69
AP 00414051 11/18/2020 MATERIAL DAMAGE APPRAISAL 45.00 0.00 45.00
AP 00414052 11/18/2020 MCMASTER-CARR SUPPLY COMPANY 113.81 0.00 113.81
AP 00414053 11/18/2020 MIDWEST TAPE 4,549.86 0.00 4,549.86
AP 00414054 11/18/2020 MIELKE, BRETT 0.00 324.00 324.00
AP 00414055 11/18/2020 MOUNTAIN VIEW SMALL ENG REPAIR 27.99 0.00 27.99
AP 00414056 11/18/2020 NAPA AUTO PARTS 0.00 356.19 356.19
***AP 00414057 11/18/2020 OCCUPATIONAL HEALTH CTRS OF CA 8,466.00 464.17 8,930.17
AP 00414058 11/18/2020 ONTARIO SPAY AND NEUTER INC 600.00 0.00 600.00
AP 00414059 11/18/2020 PIP PRINTING 865.07 0.00 865.07
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Report:Page 20
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00414060 11/18/2020 POSTAL PERFECT 15.00 0.00 15.00
AP 00414061 11/18/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17
AP 00414062 11/18/2020 QUALITY CODE PUBLISHING 1,406.30 0.00 1,406.30
AP 00414063 11/18/2020 QUERY, JEFFREY 31.22 0.00 31.22
AP 00414064 11/18/2020 RANCHO WEST ANIMAL HOSPITAL 50.00 0.00 50.00
AP 00414065 11/18/2020 SAN BERNARDINO CO AUDITOR CONT 12,244.38 0.00 12,244.38
AP 00414066 11/18/2020 SAN BERNARDINO CTY AUDITOR CONTROLLER 26.00 0.00 26.00
AP 00414067 11/18/2020 SAN MARINO ROOF CO INC 0.00 15,956.00 15,956.00
AP 00414068 11/18/2020 SBPEA 2,486.03 0.00 2,486.03
AP 00414069 11/18/2020 SCHAFER, KAREN 206.93 0.00 206.93
AP 00414070 11/18/2020 SCOTT MCLEOD PLUMBING INC 198.00 0.00 198.00
***AP 00414071 11/18/2020 SHEAKLEY PENSION ADMINISTRATION 459.65 182.45 642.10
AP 00414072 11/18/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00
AP 00414073 11/18/2020 SHRED PROS 330.00 0.00 330.00
AP 00414074 11/18/2020 SILVER & WRIGHT LLP 0.00 2,293.50 2,293.50
AP 00414075 11/18/2020 SIRSIDYNIX 49,797.67 0.00 49,797.67
AP 00414076 11/18/2020 SO CAL SANDBAGS 390.06 0.00 390.06
***AP 00414081 11/18/2020 SOUTHERN CALIFORNIA EDISON 13,647.67 1,131.96 14,779.63
AP 00414082 11/18/2020 SOUTHERN CALIFORNIA EDISON 13,445.00 0.00 13,445.00
AP 00414083 11/18/2020 SOUTHERN CALIFORNIA EDISON 61,252.60 0.00 61,252.60
AP 00414084 11/18/2020 SOUTHERN CALIFORNIA EDISON 415.19 0.00 415.19
AP 00414085 11/18/2020 STANLEY ACCESS TECHNOLOGIES LLC 218.88 0.00 218.88
AP 00414086 11/18/2020 STIEGER, MICHAEL 10,000.00 0.00 10,000.00
AP 00414087 11/18/2020 STRATEGIC ECONOMICS INC 9,688.75 0.00 9,688.75
AP 00414088 11/18/2020 TOLL, RICHARD 0.00 1,009.26 1,009.26
AP 00414089 11/18/2020 UNITED SITE SERVICES OF CA INC 301.45 0.00 301.45
AP 00414090 11/18/2020 UNITED WAY 50.00 0.00 50.00
AP 00414091 11/18/2020 UPS 31.00 0.00 31.00
AP 00414092 11/18/2020 UTILIQUEST 1,012.23 0.00 1,012.23
AP 00414093 11/18/2020 VALENZUELA, ANDRES 48.82 0.00 48.82
AP 00414094 11/18/2020 VERIZON 32.90 0.00 32.90
AP 00414098 11/18/2020 VERIZON WIRELESS - LA 5,398.11 0.00 5,398.11
AP 00414099 11/18/2020 VERIZON WIRELESS - LA 492.09 0.00 492.09
AP 00414100 11/18/2020 VERIZON WIRELESS - LA 175.63 0.00 175.63
AP 00414101 11/18/2020 VERIZON WIRELESS - LA 474.48 0.00 474.48
AP 00414102 11/18/2020 VERIZON WIRELESS - LA 83.66 0.00 83.66
AP 00414103 11/18/2020 VISION SERVICE PLAN CA 10,547.74 0.00 10,547.74
AP 00414104 11/18/2020 VOHNE LICHE KENNELS INC 125.00 0.00 125.00
AP 00414105 11/18/2020 WEI, XIA 267.00 0.00 267.00
AP 00414106 11/18/2020 WENGER, JEFF 0.00 2,073.13 2,073.13
AP 00414107 11/18/2020 WEST COAST SIDING & TRIM 180.87 0.00 180.87
AP 00414108 11/18/2020 WHITEHEAD CONSTRUCTION 12,473.50 0.00 12,473.50
AP 00414109 11/18/2020 WILLDAN ENGINEERING 2,411.00 0.00 2,411.00
AP 00414110 11/18/2020 XEROX FINANCIAL SERVICES 359.02 0.00 359.02
AP 00414111 11/18/2020 YI, KAITLYN 50.00 0.00 50.00
AP 00414112 11/18/2020 ZONES CORPORATE SOLUTIONS 28,305.93 0.00 28,305.93
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Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
$7,076,101.06
$7,277,210.43
$201,109.37
Note:
Grand Total:
Total Fire:
Total City:
*** Check Number includes both City and Fire District expenditures
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Report:Page 22
DATE:December 2, 2020
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Robert Neiuber, Human Resources Director
Lucy Alvarez-Nunez, Management Analyst I
SUBJECT:Consideration of a Resolution, Adopting the Rancho Cucamonga Fire
Protection District Salary Schedules for Fiscal Year 2020-21.
(RESOLUTION NO. FD 2020-021).
RECOMMENDATION:
Staff recommends the Rancho Cucamonga Fire Protection District Board of Directors adopt the
attached resolution approving the salary schedules for job classifications employed by the Rancho
Cucamonga Fire Protection District for fiscal year 2020-21.
BACKGROUND:
The Fire Board traditionally adopts salary resolutions for those classifications employed by the
Rancho Cucamonga Fire District. These resolutions are updated twice a year to reflect changes
in salaries, additions, and deletions of classifications, changes in job titles and other terms of
employment.
The State of California minimum wage will increase from $13.00 to $14.00 per hour effective
January 1, 2021.
ANALYSIS:
In order to comply with the State of California minimum wage law, the attached resolution adopts
changes to the part-time Fire Support salary schedule increasing the hourly rate for the Fire
Prevention Assistant and Fire Clerk position. This change moves the range to a single step set at
the current top step of $14.04 per hour.
In addition, the Fire Management salary schedule was updated to show the hourly rate for the
Battalion Chief Training Officer’s stipend for the different work schedules including a 40-hour work
week schedule and 56-hour work week schedule. This update is consistent with the current pay
rate earned for each work schedule.
All other Fire salary schedules, classifications, job titles, and other terms of employment remain
the same.
Staff recommends that the Fire Board approve the resolution updating the Fire District’s salary
schedules for fiscal year 2020-21 to include the aforementioned changes.
Page 23
Page 2
3
9
4
FISCAL IMPACT:
Adjustments to the part-time salary ranges were accounted for in the current fiscal year budget.
Adjustment to the Fire Management salary schedule does not have any financial impacts.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
PROVIDING AND NURTURING A HIGH QUALITY OF LIFE FOR ALL
The Fire District is responsible for ensuring classifications reflect, attract and retain an exceptional
workforce and ensuring compliance with minimum wage laws which provide and nurture a high
quality of life for all.
ATTACHMENTS:
Attachment 1 – Resolution No. FD 2020-021
Attachment 2 - Fire Management Salary Schedule
Attachment 3 - Fire Union Salary Schedule
Attachment 4 - Fire Support Services Association Salary Schedule
Attachment 5 - Part-time Employees Salary Schedule
Page 24
RESOLUTION NO. FD 2020-XXX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2020-21.
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
determined that it is necessary for the efficient operation and management of the District that
policies be established prescribing salary ranges, benefits and holidays and other policies for
employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has
previously adopted salary resolutions that established salary ranges, benefits and other terms of
employment for employees of the Rancho Cucamonga Fire Protection District; and
WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District
recognizes that it is necessary from time to time to amend the salary resolution to accommodate
changes in position titles, classifications salary ranges, benefits and other terms of employment,
including an outline of State and Federally required benefits afforded to part-time employees; and
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, HEREBY RESOLVES, to approve the attached salary schedules
for the Fire District positions, including a Part-time Employee Benefit Summary (Attachments 2 -
5) effective January 1, 2021.
PASSED, APROVED AND ADOPTED this 2nd day of December, 2020.
Page 25
A B C D E F
FIRE CHIEF 89.52 94.00 98.70 103.62 108.81 114.25 Hourly
7,161.79 7,519.71 7,895.74 8,289.88 8,704.72 9,140.26 Bi-Weekly
15,517.22 16,292.71 17,107.44 17,961.41 18,860.23 19,803.89 Monthly
FIRE DEPUTY CHIEF 73.45 77.12 80.97 85.03 89.27 93.74 Hourly
5,875.88 6,169.98 6,477.87 6,802.15 7,141.96 7,499.01 Bi-Weekly
12,731.07 13,368.28 14,035.39 14,738.00 15,474.24 16,247.86 Monthly
FIRE BATTALION CHIEF 45.73 48.01 50.41 52.93 55.57 Hourly
(56 Hour Workweek)5,121.24 5,377.38 5,645.61 5,928.49 6,224.31 Bi-Weekly
11,096.01 11,651.00 12,232.15 12,845.06 13,486.00 Monthly
FIRE BATTALION CHIEF 64.02 67.22 70.57 74.11 77.80 Hourly
(40 Hour Workweek)5,121.24 5,377.38 5,645.61 5,928.49 6,224.31 Bi-Weekly
11,096.01 11,651.00 12,232.15 12,845.06 13,486.00 Monthly
FIRE MARSHAL 68.66 72.09 75.70 79.49 83.45 Hourly
5,492.95 5,767.21 6,056.13 6,358.85 6,676.23 Bi-Weekly
11,901.40 12,495.62 13,121.62 13,777.51 14,465.18 Monthly
BATTALION CHIEF TRAINING OFFICER STIPEND (7.26% of 40 hr BC Current Step)
40 Hour Workweek 4.65 4.88 5.12 5.38 5.65 Hourly
56 Hour Workweek 3.32 3.49 3.66 3.84 4.03 Hourly
371.80 390.40 409.87 430.41 451.88 Bi-Weekly
805.57 845.86 888.05 932.55 979.08 Monthly
FIRE MANAGEMENT EMPLOYEES GROUP
SALARY SCHEDULE AS OF JANUARY 1, 2021
ATTACHMENT 2Page26
A B C D E
FIRE CAPTAIN 33.52 35.20 36.95 38.80 40.74 Hourly
3,753.71 3,941.99 4,138.55 4,345.78 4,562.47 Bi-Weekly
8,133.04 8,540.97 8,966.87 9,415.85 9,885.36 Monthly
FIRE CAPTAIN 33.52 35.20 36.95 38.80 40.74 Hourly
SPECIALIST 3,753.71 3,941.99 4,138.55 4,345.78 4,562.47 Bi-Weekly
8,133.04 8,540.97 8,966.87 9,415.85 9,885.36 Monthly
FIRE ENGINEER 28.57 29.99 31.50 33.07 34.73 Hourly
3,199.53 3,359.39 3,527.54 3,703.98 3,889.89 Bi-Weekly
6,932.32 7,278.68 7,643.00 8,025.28 8,428.09 Monthly
FIREFIGHTER 24.97 26.22 27.53 28.91 30.35 Hourly
2,796.93 2,936.66 3,083.49 3,237.43 3,399.65 Bi-Weekly
6,060.01 6,362.76 6,680.89 7,014.42 7,365.92 Monthly
FIELD TRAINING OFFICER 46.92 49.27 51.73 54.32 57.03 Hourly
(40 hour Workweek)3,753.71 3,941.99 4,138.55 4,345.78 4,562.47 Bi-Weekly
8,133.04 8,540.97 8,966.87 9,415.85 9,885.36 Monthly
HAZARDOUS MATERIAL STIPEND (5% of Fire Engr. Step E)
(40 Hour Workweek)2.43 2.43 2.43 2.43 2.43 Hourly
(56 Hour Workweek)1.74 1.74 1.74 1.74 1.74 Hourly
194.49 194.49 194.49 194.49 194.49 Bi-Weekly
421.40 421.40 421.40 421.40 421.40 Monthly
PARAMEDIC STIPEND (13.92% of Fire Engr. Step E)
(40 Hour Workweek)6.77 6.77 6.77 6.77 6.77 Hourly
(56 Hour Workweek)4.83 4.83 4.83 4.83 4.83 Hourly
541.47 541.47 541.47 541.47 541.47 Bi-Weekly
1,173.19 1,173.19 1,173.19 1,173.19 1,173.19 Monthly
FIELD TRAINING OFFICER STIPEND (9.3% of Fire Capt. Step E)
(40 Hour Workweek)5.30 5.30 5.30 5.30 5.30 Hourly
(56 Hour Workweek)3.79 3.79 3.79 3.79 3.79 Hourly
424.31 424.31 424.31 424.31 424.31 Bi-Weekly
919.34 919.34 919.34 919.34 919.34 Monthly
TECHNICAL RESCUE STIPEND (5% of Fire Engr. Step E)
(40 Hour Workweek)2.43 2.43 2.43 2.43 2.43 Hourly
(56 Hour Workweek)1.74 1.74 1.74 1.74 1.74 Hourly
194.49 194.49 194.49 194.49 194.49 Bi-Weekly
421.40 421.40 421.40 421.40 421.40 Monthly
.
TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Engr. Step E)
(40 Hour Workweek)1.22 1.22 1.22 1.22 1.22 Hourly
(56 Hour Workweek)0.87 0.87 0.87 0.87 0.87 Hourly
97.25 97.25 97.25 97.25 97.25 Bi-Weekly
210.70 210.70 210.70 210.70 210.70 Monthly
BA, BS, or Fire Officer Certification
(40 Hour Workweek)1.83 1.83 1.83 1.83 1.83 Hourly
(56 Hour Workweek)1.31 1.31 1.31 1.31 1.31 Hourly
146.31 146.31 146.31 146.31 146.31 Bi-Weekly
317.00 317.00 317.00 317.00 317.00 Monthly
MA, MS or Chief Officer Certification
(40 Hour Workweek)2.74 2.74 2.74 2.74 2.74 Hourly
(56 Hour Workweek)1.96 1.96 1.96 1.96 1.96 Hourly
219.23 219.23 219.23 219.23 219.23 Bi-Weekly
475.00 475.00 475.00 475.00 475.00 Monthly
FIRE UNION
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
January 1, 2021
ATTACHMENT 3Page27
A B C D E F
COMMUNICATIONS TECHNICIAN 25.37 26.64 27.97 29.37 30.83 32.38 Hourly
2,029.39 2,130.86 2,237.40 2,349.27 2,466.74 2,590.07 Bi-Weekly
4,397.01 4,616.86 4,847.70 5,090.09 5,344.59 5,611.82 Monthly
COMMUNITY AFFAIRS SENIOR 30.46 31.98 33.58 35.26 37.02 38.88 Hourly
COORDINATOR 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 3,110.00 Bi-Weekly
5,279.66 5,543.65 5,820.83 6,111.87 6,417.46 6,738.34 Monthly
EMERGENCY MANAGEMENT 38.00 39.90 41.89 43.99 46.19 48.50 Hourly
COORDINATOR 3,039.81 3,191.80 3,351.39 3,518.96 3,694.91 3,879.65 Bi-Weekly
6,586.25 6,915.56 7,261.34 7,624.41 8,005.63 8,405.91 Monthly
EMERGENCY MEDICAL SERVICES 49.38 51.85 54.44 57.16 60.02 63.02 Hourly
ADMINISTRATOR 3,950.49 4,148.01 4,355.41 4,573.18 4,801.84 5,041.93 Bi-Weekly
8,559.39 8,987.36 9,436.73 9,908.56 10,403.99 10,924.19 Monthly
FIRE BUSINESS MANAGER 43.05 45.20 47.46 49.83 52.33 54.94 Hourly
3,443.90 3,616.09 3,796.90 3,986.74 4,186.08 4,395.38 Bi-Weekly
7,461.78 7,834.87 8,226.61 8,637.94 9,069.84 9,523.33 Monthly
FIRE EQUIPMENT APPRENTICE 19.79 20.78 21.82 22.91 24.06 25.26 Hourly
MECHANIC 1,583.51 1,662.69 1,745.82 1,833.11 1,924.77 2,021.01 Bi-Weekly
3,430.95 3,602.49 3,782.62 3,971.75 4,170.34 4,378.85 Monthly
FIRE EQUIPMENT LEAD 27.28 28.64 30.08 31.58 33.16 34.82 Hourly
MECHANIC 2,182.35 2,291.47 2,406.04 2,526.34 2,652.66 2,785.29 Bi-Weekly
4,728.42 4,964.84 5,213.09 5,473.74 5,747.43 6,034.80 Monthly
FIRE EQUIPMENT MECHANIC 24.74 25.98 27.28 28.64 30.07 31.58 Hourly
1,979.19 2,078.15 2,182.05 2,291.16 2,405.71 2,526.00 Bi-Weekly
4,288.24 4,502.65 4,727.78 4,964.17 5,212.38 5,473.00 Monthly
FIRE INFORMATION SYSTEMS 24.07 25.27 26.54 27.87 29.26 30.72 Hourly
TECHNICIAN 1,925.70 2,021.99 2,123.08 2,229.24 2,340.70 2,457.74 Bi-Weekly
4,172.35 4380.97 4600.02 4830.02 5071.52 5325.09 Monthly
FIRE PREVENTION SPECIALIST 27.16 28.52 29.95 31.44 33.02 34.67 Hourly
INSPECTION I 2,172.93 2,281.58 2,395.66 2,515.44 2,641.22 2,773.28 Bi-Weekly
4,708.02 4,943.43 5,190.60 5,450.13 5,722.63 6,008.76 Monthly
FIRE PREVENTION SPECIALIST 29.94 31.44 33.01 34.66 36.40 38.22 Hourly
INSPECTION II 2,395.52 2,515.29 2,641.06 2,773.11 2,911.76 3,057.35 Bi-Weekly
5,190.28 5,449.80 5,722.29 6,008.40 6,308.82 6,624.26 Monthly
FIRE PREVENTION SUPERVISOR 34.07 35.77 37.56 39.44 41.41 43.48 Hourly
2,725.55 2,861.83 3,004.92 3,155.16 3,312.92 3,478.57 Bi-Weekly
5,905.36 6,200.62 6,510.65 6,836.19 7,178.00 7,536.90 Monthly
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JANUARY 1, 2021
ATTACHMENT 4
Page 28
A B C D E F
FIRE SHOP SUPERVISOR 32.73 34.36 36.08 37.89 39.78 41.77 Hourly
2,618.16 2,749.07 2,886.52 3,030.85 3,182.39 3,341.51 Bi-Weekly
5,672.69 5,956.32 6,254.14 6,566.84 6,895.19 7,239.95 Monthly
MAINTENANCE OFFICER 36.33 38.15 40.05 42.06 44.16 46.37 Hourly
2,906.43 3,051.75 3,204.34 3,364.56 3,532.79 3,709.43 Bi-Weekly
6,297.27 6612.13 6942.74 7289.88 7654.37 8037.09 Monthly
MANAGEMENT AIDE 24.99 26.24 27.56 28.93 30.38 31.90 Hourly
1,999.49 2,099.47 2,204.44 2,314.66 2,430.39 2,551.91 Bi-Weekly
4,332.23 4548.84 4776.28 5015.10 5265.85 5529.15 Monthly
MANAGEMENT ANALYST I 29.01 30.46 31.98 33.58 35.26 37.02 Hourly
2,320.73 2,436.77 2,558.61 2,686.54 2,820.86 2,961.91 Bi-Weekly
5,028.25 5279.66 5543.65 5820.83 6111.87 6417.46 Monthly
MANAGEMENT ANALYST II 33.34 35.00 36.75 38.59 40.52 42.55 Hourly
2,666.98 2,800.33 2,940.34 3,087.36 3,241.73 3,403.81 Bi-Weekly
5,778.45 6067.37 6370.74 6689.28 7023.74 7374.93 Monthly
MANAGEMENT ANALYST III 36.31 38.12 40.03 42.03 44.13 46.34 Hourly
2,904.64 3,049.87 3,202.36 3,362.48 3,530.60 3,707.13 Bi-Weekly
6,293.38 6608.05 6938.45 7285.37 7649.64 8032.12 Monthly
PLANS EXAMINER - FIRE 33.37 35.04 36.79 38.63 40.57 42.59 Hourly
2,669.90 2,803.39 2,943.56 3,090.74 3,245.28 3,407.54 Bi-Weekly
5,784.78 6074.02 6377.72 6696.61 7031.44 7383.01 Monthly
PUBLIC EDUCATION 28.09 29.50 30.97 32.52 34.15 35.85 Hourly
SPECIALIST 2,247.45 2,359.82 2,477.82 2,601.71 2,731.79 2,868.38 Bi-Weekly
4,869.48 5112.95 5368.60 5637.03 5918.88 6214.83 Monthly
ADMINISTRATIVE ASSISTANT 17.85 18.79 19.78 20.82 21.92 23.07 Hourly
1,428.16 1,503.33 1,582.45 1,665.74 1,753.41 1,845.69 Bi-Weekly
3,094.35 3,257.21 3,428.64 3,609.10 3,799.05 3,999.00 Monthly
EXECUTIVE ASSISTANT 22.31 23.48 24.72 26.02 28.83 30.35 Hourly
1,784.58 1,878.50 1,977.37 2,081.44 2,306.38 2,427.69 Bi-Weekly
3,866.58 4,070.08 4,284.30 4,509.79 4,997.15 5,260.00 Monthly
EXECUTIVE ASSISTANT II 25.95 27.31 28.75 30.26 31.85 33.53 Hourly
2,075.64 2,184.88 2,299.87 2,420.92 2,548.34 2,682.46 Bi-Weekly
4,497.21 4,733.91 4,983.06 5,245.33 5,521.40 5,812.00 Monthly
FIRE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE AS OF JANUARY 1, 2021
ATTACHMENT 4
Page 29
A B C D E F
COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 31.12 Hourly
EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.62 50.01 52.51 Hourly
QUALITY IMPROVEMENT NURSE
FIRE CLERK (one step)14.04 Hourly
FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 29.64 Hourly
FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 29.53 Hourly
TECHNICIAN
FIRE PREVENTION ASSISTANT (one step)14.04 Hourly
TEMPORARY/PART-TIME
FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 31.26 Hourly
INSPECTION I
MANAGEMENT AIDE 24.01 25.24 26.53 27.88 29.16 30.62 Hourly
MANAGEMENT ANALYST I 27.88 29.31 30.81 32.39 33.87 35.56 Hourly
OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 21.49 Hourly
OFFICE SPECIALIST I 15.25 16.03 16.85 17.71 18.52 19.45 Hourly
OFFICE SPECIALIST II 16.85 17.71 18.62 19.57 20.47 21.49 Hourly
PLANS EXAMINER - FIRE 32.08 33.68 35.37 37.13 38.99 40.94 Hourly
QUALITY IMPROVEMENT 27.79 29.18 30.64 32.17 33.78 35.47 Hourly
SPECIALIST
FIRE DISTRICT PART-TIME HOURLY
SALARY SCHEDULE AS OF JANUARY 1, 2021
ATTACHMENT 5Page30
Page 1 of 2
RECOMMENDATION:
Staff recommends the Board of Directors award the purchase of electrical parts and materials on
an as-needed basis from Walters Wholesale Electric of Rancho Cucamonga, in accordance with
Request for Bids (RFB) #20/21-112, in an amount not to exceed $20,000 for Fiscal Year
2020/2021.
BACKGROUND:
Quality electrical parts and supplies are essential in maintaining safe, functional, and premiere
City facilities, including all seven fire stations, the All Risk Training Center and the fire shop. It is
critical to utilize quality electrical materials to sustain the Fire operations and ensure the longevity
of the Fire facilities. Electrical parts and supplies such as lamps, ballasts, circuit breakers, and
wire are required to perform repairs necessary to ensure that the Fire resources, specifically its
facilities, are well maintained and safe for the community.
ANALYSIS:
The Public Works Services Department provided the Procurement Division with specifications for
review and to determine the best method of procurement for electrical parts and materials. The
Procurement Division prepared and posted a formal Request for Bid (RFB) #20/21-112 for the
purchase of “Electrical Parts and Materials on an as Needed Basis” to the City’s automated
procurement system. There were five hundred and fifteen (515) notified vendors, twelve (12)
prospective bidders downloaded or reviewed the solicitation documentation and three (3) bid
responses were received, one of which was deemed nonresponsive. The lowest responsive
vendor is Walters Wholesale Electric.
FISCAL IMPACT:
The proposed purchase of electrical parts is within the various operations and maintenance
budget line items in the approved budget for FY 2020-2021.
DATE:December 2, 2020
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED B-Y:William Wittkopf, Public Works Services Director
Ivan Rojer, Fire Chief
Neil Plummer, Facilities Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed
$20,000.
Page 31
Page 2 of 2
4
0
7
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses the City Council core values of promoting and enhancing a safe and healthy
community for all by ensuring City and Fire District facilities are properly maintained.
ATTACHMENTS:
Attachment 1 - RFB -112
Page 32
REQUEST FOR BIDS (“RFB”) #20/21-112
FOR
THE PURCHASE OF ELECTRICAL PARTS AND MATERIALS ON AS NEEDED BASIS
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
ATTACHMENT 1Page33
Request for Bids (“RFB”) #20/21-112
For
The Purchase of Electrical Parts and Materials on as Needed Basis
________________________________________________________________________________________________
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Table of Contents
1. GENERAL INFORMATION ........................................................................................................................... 4
1.1 Introduction ..................................................................................................................................... 4
1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS..................................................................................... 4
1.3 DISCREPANCIES OR OMISSIONS ................................................................................................................ 4
1.4 CONTINGENCIES ................................................................................................................................... 5
1.5 QUESTIONS AND CLARIFICATIONS ............................................................................................................. 5
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 5
1.7 BRAND NAMES .................................................................................................................................... 6
1.8 KNOWLEDGE OF REQUIREMENTS .............................................................................................................. 6
1.9 RESERVATION OF RIGHTS ........................................................................................................................ 6
1.10 BUSINESS LICENSE ................................................................................................................................. 7
1.11 PREVAILING WAGES .............................................................................................................................. 7
1.12 CALIFORNIA'S PUBLIC RECORDS ACT ......................................................................................................... 7
2. RFB RESPONSE SUBMISSION REQUIREMENTS .......................................................................................... 8
2.1 Exhibits A through G ........................................................................................................................ 8
2.1.1 NON-DISCLOSURE CONFLICT OF INTEREST .............................................................................................. 8
2.1.2 SPECIFICATIONS ................................................................................................................................ 8
2.1.3 ADDENDUM ACKNOWLEDGEMENT ........................................................................................................ 9
2.1.4 STANDARD TERMS AND CONDITION ...................................................................................................... 9
2.1.5 PARTICIPATION CLAUSE ...................................................................................................................... 9
2.1.6 DEBARMENT AND SUSPENSION .......................................................................................................... 10
2.1.7 SIGNATURE OF AUTHORITY ............................................................................................................... 10
“EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ......... 11
“EXHIBIT B, SPECIFICATIONS WORKSHEET” .................................................................................................... 12
“EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT” ............................................................................................ 16
“EXHIBIT D, CITY OF RANCHO CUCAMONGA STANDARD TERMS AND CONDITIONS EXCEPTIONS SUMMARY”
........................................................................................................................................................................ 17
“EXHIBIT E, PARTICIPATION CLAUSE” ............................................................................................................. 18
“EXHIBIT F, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................... 19
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“EXHIBIT G, SIGNATURE OF AUTHORITY” ....................................................................................................... 20
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1. GENERAL INFORMATION
1.1 Introduction
The City of Rancho Cucamonga (hereinafter “City”) and is inviting qualified Vendors (hereinafter “Vendor”) to
submit a bid response for Request for Bid (“RFB”) #20/21-112 for The Purchase of Electrical Parts and Materials
on as Needed Basis in accordance with the minimum Specifications indicated herein.
Vendors wishing to participate in the RFB solicitation must be registered as a Consultant on Planet Bids through
the City’s website at https://www.cityofrc.us/your-government/procurement. Only those responses received
from registered Consultants will be accepted. Responses must be submitted by the named Consultant that has
downloaded the RFB, this information is indicated in the bid system and provides the ability to tabulate the
responses in accordance to the named Consultants. Submitting a response under a Consultant name that does
not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response
from further consideration.
1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS
RFB responses must be received electronically via Planet Bids prior to the due date and time specified in the
below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post RFB September 17, 2020
Questions Due September 28, 2020
Addendum Issued September 30, 2020
RFB Response Due Date October 6, 2020
(The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.)
1.3 DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no
responsibility for oral instructions or representations. Addenda to this RFB shall be considered a part of this RFB
and shall become part of any final Contract that may be derived from this RFB.
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1.4 CONTINGENCIES
This RFB should not be considered as a contract to purchase goods or services but is a Request for Bid in
accordance with the terms and conditions herein and will not necessarily give rise to a contract. However, RFB
responses should be as detailed and complete as possible to facilitate the formation of a contract based on the
RFB response(s) that are pursued should the City decide to do so.
Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify
your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB.
Any scope of work, contingencies, special instruction and/or terms and conditions applicable to this RFB and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
has accepted the work in writing and has made final payment, unless sooner terminated by written agreement
signed by both parties.
1.5 QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the bid system by the due date and
time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an
Addendum and will be posted for download from the City’s bid system in accordance with the above “Schedule
of Events”.
From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to
communicate with any City staff or officials regarding this procurement, other than during interviews,
demonstrations, and/or site visits, except at the di rection of Ruth Cain, CPPB, Procurement Manager, or Cheryl
Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga.
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFB will become the property of the City and will be returned only at
the City’s option and at the expense of the Vendor submitting the RFB response. A copy of the RFB response
will be retained for official files and become a public record. Any material that a Vendor considers as confidential
but does not meet the disclosure exemption requirements of the California Public Records Act may be made
available to the public, regardless of a notation or markings of confidentiality or otherwise.
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1.7 BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFB response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitatio n. The City reserves the right to
determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand
name references, and the City may require the supply of additional descriptive material and a sample.
1.8 KNOWLEDGE OF REQUIREMENTS
The vendor shall carefully review all documents referenced and made a part of the solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor’s sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however,
it is the Vendor’s responsibility to asce rtain that the RFB response includes all addenda issued prior to the RFB
Due Date.
1.9 RESERVATION OF RIGHTS
The issuance of this RFB does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFB, or RFB procedure.
• Reject any or all RFBs.
• Reissue a Request for Bids.
• Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, incl uding
deadlines for accepting responses, the specifications or requirements for any materials, equipment or
services to be provided under this RFB, or the requirements for contents or format of the RFBs.
• The City recognizes that price is only one of severa l criteria to be used in judging a product or service, and
the City is not legally bound to accept the lowest RFB response.
• The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or
all responsive and responsible Vendors who submit RFB responses.
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• Procure any materials, equipment or services specified in this RFB by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Vendor’s place of business prior to a ward or at any time during
the contract term or any extension thereof, to determine the Vendor’s capabilities and qualifications.
1.10 BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RF B and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to prospective Vendors by way of addenda to the City Planet Bids;
however, it is the Vendor’s responsibility to ascertain that the RF B includes all addenda issued prior to the RFB
due date.
1.11 PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFB, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Vendor(s)
shall pay no less than those minimum wages unless an exemption applies. Please note that much of the work
procured through this RFB involves improvements to single-family homes. Accordingly, in certain cases an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFB that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFB.
1.12 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6250
et seq. Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
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Neither an RFB in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or
omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 625 3.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information
is requested under the Public Records Act, the City shall make a final determination if any exemption exists for
the City to deny the request and prevent disclosure. The City will withhold such information from public
disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal
basis to do so.
2. RFB RESPONSE SUBMISSION REQUIREMENTS
The following must be received no later than the due date and time specified in the Schedule of Events. RFB
responses and associated documents must be submitted electronically through the bid system. The Vendor is
solely responsible for ensuring that the full RFB response is received by the City in accordance with the
solicitation requirements, prior to the date and time specified in the solicitation.
2.1 Exhibits A through G
The following named Exhibits A through F are a requirement and must be complete and signed where required.
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G. Failure to comply with this instruction will deem your RFB
submittal as non-responsive.
2.1.1 NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and t he City. A signed
“Exhibit A, Conflict of Interest and Non-Disclosure Agreement,” included herein must be submitted under the
Planet Bid Response Types, Exhibits A – G.
2.1.2 SPECIFICATIONS
Vendor shall review and complete “Exhibit B, Standard Specification Form”. Vendors must indicate compliance
with specifications by a check mark or initials in the “MEETS”, “EXCEEDS”, “NO” or “N/A”. Indicating “MEETS”
to a specification will mean full compliance; indicating “NO” will mean an exception is being taken. All ex ceptions
must be fully explained on a separate page titled “EXCEPTIONS”, giving reference to the page and specification
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where the exception is being taken. Failure to comply with this requirement will result in the response being
rejected.
2.1.3 ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor
understands failure to acknowledge any addenda issued may cause the response to be considered non -
responsive. It is the Vendor’s responsibility to l og into the Bid System to identify, download and review the
number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered
a part of this RFB and shall become part of any final Contract that may be derived from this RFB. Vendors must
indicate their acknowledgement of any Addendums by way of signature on “Exhibit C, Addendum
Acknowledgement Form”, and must be submitted under the Planet Bid Response Types, Exhibits A – G.
2.1.4 STANDARD TERMS AND CONDITION
The City’s Standard Terms and Conditions must be downloaded from the bid system and can be found under
the “Documents and Attachments” tab. It is the Vendors responsibility for downloading and reviewing the
Terms and Conditions and responding accordingly with signatu re of agreement or summary of exceptions. In
submitting a response to this RFB, Vendor will be deemed to have agreed to each clause in the City’s Terms and
Conditions unless otherwise indicated in the “Exhibit D, City of Rancho Cucamonga Terms and Conditions
Exceptions Summary”. The City has the sole right to accept any exceptions or move forward without further
negotiation. Failure to raise any objections at the time of this RF B response submittal will result in a waiver of
objection to any of the contractual language in the City’s Standard Terms and Conditions at any other time. The
signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A
– G”.
2.1.5 PARTICIPATION CLAUSE
It is hereby understood that other g overnmental entities, such as cities, counties, and special school districts
may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities
shall have the option to participate in any award made because of this solicitation. Any such piggy-back awards
will be made independently by each agency, and the City is not an agent, partner or representative of these
agencies and is not obligated or liable for any action of debts that may arise out of such independe ntly
negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order
placement and payments to the Vendor. A signed “Exhibit E, Participation Clause”, must be submitted under
the Planet Bid Response Types, Exhibits A – G.
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2.1.6 DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to “Exhibit F, Vendor Certification Form” that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response
Types, Exhibits A – G.
2.1.7 SIGNATURE OF AUTHORITY
Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disq ualify your
RFB response submittal. Vendors must submit responses by the due date and time as specified herein. V endors
will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB
response is received, the City reserves the right to return the RFB to the Vendor. An “Exhibit G, Signature of
Authority”, must be submitted under the Planet Bid Response Types, Exhibits A – G.
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“EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT”
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Vendors.
I do not have specific knowledge of confident ial information regarding RFB responses received in response to
the Request for Bid RFB #20/20-112 for The Purchase of Electrical Parts and Materials on as Needed Basis.
I agree not to disclose or otherwise divulge any information pertaining to the conten ts, status, or ranking of any
RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT B, SPECIFICATIONS WORKSHEET”
The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or
any part thereof, either separately or, to waive any informality and to split or make the award in any manner
determined by the City to be in the best interest of the City.
Vendors must indicate compliance with specifications by check mark in the “MEETS”, “EXCEEDS”, “N/A”, or “NO”
column.
• MEETS – Indicates that the Vendor is in full compliance with the specification.
• EXCEEDS – Indicates that the proposed solution will surpass all expectations for that specification.
• N/A – Indicates that the specification does not apply to the proposed solution.
• NO – Indicates that there is one or more exception(s) being taken. All exce ptions must be fully explained
in the comment section of the below table. A separate page titled “Specification Exceptions”, giving
reference to the specification “Description Title” may be used if required. Failure to complete this form
will result in the proposal being rejected.
SPECIFICATIONS MEETS EXCEEDS N/A NO COMMENTS
ELECTRICAL PARTS
Vendor shall be an established electrical
supply wholesaler with warehousing
capability.
Vendors shall have a service office
located within a twenty-mile radius
from the Rancho Cucamonga city
limits. This service office shall include a
warehouse with a minimum of $400,000
of stocked, on hand items that are
recognized industry‐wide as common
and frequently used electrical supplies.
The Vendor shall invoice the City at the
unit costs listed on the proposal. Items
with no unit cost listed on the proposal
shall be invoiced at the discount
percentage listed therein.
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The name of the City employee who
ordered and/or picked up the materials
shall be typed on the invoice.
The Vendor shall not restrict the City to
any manufacture’s “line card”, which
will limit the City’s purchases to a
single manufacturer’s products. Any
manufacturers’ items not in the Vendors
stock must be procured from other local
distributors, whenever requested. The
cost to the City for such items will be at
the discount percentage proposed by the
Vendor under this RFB. No additional
charges will be paid.
The Vendor will provide only new and
unused items. No refurbished or
recycled parts or supplies will be
accepted. The Vendor shall provide the
warranty for all products supplied to the
City under this contract and such
warranty shall provide that the products
are free from defects in materials and
workmanship for terms that are standard
in the industry.
The Vendor will provide upon request
to the City any and all electrical parts
and supplies items, regardless of the
quantities requested. There will be no
minimum quantities, restrictions or
limitations.
The Vendor must operate a wholesale
counter sales facility at the warehouse
required above and have these electrical
parts and supplies items available for
immediate counter pick up during
normal business hours at a minimum
eight (8) hours a day, five (5) days per
week, Monday through Friday. Persons
picking up materials must show a valid
City identification.
After normal business hours, in case of
emergency, Vendor will provide an
emergency telephone number of an
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Page 14 of 20
outside sales representative assigned to
the warehouse required above. The
Vendor’s designated personnel must be
available to open the warehouse within
one (1) hour of request to allow for the
purchase of electrical items needed
immediately. The service shall be
provided twenty-four (24) hours a day,
three hundred sixty-five (365) days a
year, at no additional charge.
Deliveries are to be F.O.B. destination
and are to be placed in designated areas
as specified by the City building
supervisors and/or Designated City
employee who placed the order.
The Vendor shall provide delivery of
the requested manufacturer’s materials,
supplies and/or equipment listed under
this contract that are recognized
industry wide as common and
frequently used electrical supplies on
the next business day from the formal
request for a shipment. In addition, the
vendor shall have these items available
for immediate pick‐up at the City’s
discretion.
Deliveries of materials supplies and/or
equipment listed under this contract
shall be provided by the vendor’s
owned and operated local delivery fleet.
Non-stocked items ordered by the
vendor and delivered by standard
delivery service such as United Parcel
Services, or by US DOT or California
DOT licensed common carrier shall be
F.O.B. destination to the vendor’s
warehouse location and then delivered
by the vendor’s fleet to the customer
site listed on the delivery order unless
otherwise stated.
Deliveries shall be made Monday
through Thursday between the hours of
6:00 a.m. and 4:00 p.m.
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_________________________________________________________________________________________________
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Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
All items not in stock locally and
requiring an order from manufacturers’
stock must be delivered within five (5)
working days at no additional cost. The
City reserves the right to request next
day air shipments for any items not in
stock locally with freight to be paid by
the City.
There will be no minimum quantities,
limitations or restrictions applied to this
contract. These services are a part of the
Vendor’s responsibility and will be
provided at no premium price or
additional cost to the City of Rancho
Cucamonga.
Where a manufacturer is specified, an alternate brand is accepted.
Please specify the alternate brand.
State Discount percentage for items not listed
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“EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT”
The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any.
Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered
non-responsive. It is the Vendor’s responsibility to log into the Bid system to identify and download the number
of addenda that have been posted.
• ___________________
• ___________________
• ___________________
• ___________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT D, CITY OF RANCHO CUCAMONGA STANDARD TERMS AND CONDITIONS EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the Standard Terms and Conditions without exception.
Submit a signed signature page of the Standard Terms and Conditions as Exhibit D, to show full agreement
with all clauses and indicating you have no exceptions.
OR
_____ Vendors proposes exceptions to the Standard Terms and Conditions.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Secti on number listed in the Standard Terms and Conditions. Failure to
properly reference exceptions in the submitted summary may deem the response as non-responsive.
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT E, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFB response at their option for equipment or services at the RFB response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the City of Rancho Cucamonga is
not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts
that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept
sole responsibility of its own order placement and payments of the Vendor.
Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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Page 19 of 20
“EXHIBIT F, DEBARMENT and SUSPENSION CERTIFICATION FORM”
I certify that neither _____________________________ (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Bid will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT G, SIGNATURE OF AUTHORITY”
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RF B response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFB response.
THE VENDORS IN SUBMITTING THIS RFB RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFB RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Page 52
Page 1 of 2
RECOMMENDATION:
Staff recommends the Board of Directors:
1. Award and authorize the execution of a contract with Stanley Pest Control for pest control
services for all fire facilities including stations, All Risk Training Center and the fire shop
effective February 1, 2021 through June 30, 2022.
2. Authorize an expenditure in an amount not to exceed $4,000 in FY 2020/2021.
3. Authorize an expenditure in an amount not to exceed $11,000 in FY 2021/2022 contingent
upon the approval of the FY 2021/2022 budget.
4. Authorize the City Manager to renew the contract for one (1) year increments up to a total
of six (6) additional years with an estimated total contract amount of $90,940.
BACKGROUND:
The Public Works Services Department and the Procurement Division routinely go out for request
for proposals to ensure vendor services remain competitive. Recently, Public Works staff updated
the pest control services specifications to include new requirements and revised service locations.
Given these changes to the scope of services, it was necessary for staff to rebid this contract to
align with current service requirements and funding, while providing the best value for the
community. The scope of work for this contract includes, but is not limited to, pest control services
for all fire district buildings.
The updated specifications were provided to the Procurement Division to prepare a formal
Request for Proposal (RFP). The Procurement Division prepared and posted RFP #20/21-007 for
Annual Pest Control Services There were sixty-six (66) notified vendors; twenty-one (21)
prospective bidders downloaded or viewed the bid package, and one (1) response was received.
ANALYSIS:
Stanley Pest Control was the sole respondent to the City’s RFP. After a thorough analysis of the
proposal, staff determined Stanley Pest Control to be a qualified bidder with the ability to perform
pest control services for City and Fire District facilities. To that end, staff recommends the City
Council award a contract to Stanley Pest Control of South El Monte, effective from the date of the
mutual execution through June 30, 2022, with an option to renew for one (1) year increments up
to a total of six (6) additional years, in an amount not to exceed $11,000 for FY 2020/2021 and
an amount not to exceed $40,000 for FY 2021-2022, contingent upon approval of the FY
2021/2022 budget. Furthermore, in anticipation of a possible request by the contractor for a rate
DATE:December 2, 2020
TO:President and Members of the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:William Wittkopf, Public Works Services Director
Ivan Rojer, Fire Chief
Neil Plummer, Facilities Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration to Award a Contract for Pest Control Services in an Amount Not
to Exceed $4,000 for FY 202/2021 and $11,000 for FY 2021/2022.
Page 53
Page 2 of 2
4
1
4
adjustment in future years due to increases in the Consumer Price Index (CPI-U), staff has
prepared the chart below to outline the estimated annual funding breakdown. Please note this is
only an estimate and the amounts listed below could vary.
Fiscal Year
Prior Year
Costs
Est. Annual
Increase (4%)Total Costs
2020/2021 $ 4,000
2021/2022 $ 11,000
2022/2023 $ 11,000 $ 440 $ 11,440
2023/2024 $ 11,440 $ 460 $ 11,900
2024/2025 $ 11,900 $ 480 $ 12,380
2025/2026 $ 12,380 $ 500 $ 12,880
2026/2027 $ 12,880 $ 520 $ 13,400
2027/2028 $ 13,400 $ 540 $ 13,940
Grand Total $ 90,940
The assumption underlying this estimate is that contract costs will increase 4% per year. This is
a conservative average increase for the CPI over the anticipated length of the contract as some
years will have lower or higher increases when compared to the 4%.
An additional $327,050 over seven years for pest control services for City facilities will be
considered separately by the City Council.
FISCAL IMPACT:
The contract price is within the contract services budget line items in the proposed budget for FY
2019/2020. Funds are allocated in Fire Fund/Fire Facilities Maintenance/Contract Serv/Facilities/
Pest Control, Account Number 3281529-5304.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses City Council core values of promoting and enhancing a safe and healthy
Community for all by ensuring City and Fire District facilities are properly maintained.
ATTACHMENTS:
Attachment 1 – Contract
Page 54
CITY OF RANCHO CUCAMONGA
PUBLIC WORKS SERVICES DEPARTMENT
CONTRACT
STANLEY PEST CONTROL
PEST CONTROL SERVICES
FOR
CITY AND FIRE DISTRICT FACILITIES
AWARD DATE:
December 2, 2020
ATTACHMENT 1
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AGREEMENT FOR PROFESSIONAL
SERVICES
THIS AGREEMENT is made and entered into this 2nd Day of December, 2020, by
and between the City of Rancho Cucamonga, a municipal corporation (“City”), the Rancho
Cucamonga Fire Protection District (“RCFPD”) and Stanley Pest Control, a pest control company
(“Contractor”).
RECITALS
A.City and RCFPD has heretofore issued its request for proposals to perform the
following services: Pest Control Services (RFP 20/21-007) (“the Project”).
B.Contractor has submitted a proposal to perform the services described in Recital “A”,
above, necessary to complete the Project.
C.City and RCFPD desires to engage Contractor to complete the Project in the manner
set forth and more fully described herein.
D.Contractor represents that it is fully qualified and licensed under the laws of the State
of California to perform the services contemplated by this Agreement in a good and professional
manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual promises,
covenants, and conditions herein contained, the parties hereto agree as follows:
1.Contractor’s Services.
1.1 Scope and Level of Services. Subject to the terms and conditions set forth in
this Agreement, City and RCFPD hereby engages Contractor to perform all services described in
Recitals “A” and “B” above, including, but not limited to Pest Control Services, all as more fully set
forth in RFP 20/21-007, attached hereto as Exhibit A, Contractor’s proposal, dated September 23,
2020 attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs attached hereto as
Exhibit C, hereinafter entitled “Scope of Work”, and incorporated by reference herein. The nature,
scope, and level of the services required to be performed by Contractor are set forth in the Scope of
Work and are referred to herein as “the Services.” In the event of any inconsistencies between the
Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the
Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project
desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based
upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or
revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does
not increase the total cost payable to Contractor by more than ten percent (10%) of the total
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compensation specified in Section 3, may be approved in writing by City’s Manager without
amendment.
1.3 Time for Performance. Contractor shall perform all services under this
Agreement in a timely, regular basis consistent with industry standards for professional skill and care,
and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in
a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “N/A”.
1.4 Standard of Care. As a material inducement to City and RCFPD to enter into
this Agreement, Contractor hereby represents that it has the experience necessary to undertake the
services to be provided. In light of such status and experience, Contractor hereby covenants that it
shall follow the customary professional standards in performing the Services.
1.5 Familiarity with Services. By executing this Agreement, Contractor represents
that, to the extent required by the standard of practice, Contractor
(a) has investigated and considered the scope of services to be performed, (b) has carefully considered
how the services should be performed, and (c) understands the facilities, difficulties and restrictions
attending performance of the services under this Agreement. Contractor represents that Contractor, to
the extent required by the standard of practice, has investigated any areas of work, as applicable, and
is reasonably acquainted with the conditions therein. Should Contractor discover any latent or
unknown conditions, which will materially affect the performance of services, Contractor shall
immediately inform City and RCFPD of such fact and shall not proceed except at Contractor’s risk
until written instructions are received from the City and RCFPD Representative.
2. Term of Agreement. The term of this Agreement shall become effective as of the date
of the mutual execution by way of both party’s signature (the “Effective Date”) through June 30,
2022. No work shall be conducted; service or goods will not be provided until this Agreement has
been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6)
additional years, unless sooner terminated as provided in Section 14 herein. Prior to entering into an
agreement for an annual extension the Contractor may request a Cost of living Increase in an amount
not to exceed the increase in the March index of the Consumer Price Index All Urban Consumers for
the Riverside-San Bernardino-Ontario, California area published by the U.S. Department of Labor,
Bureau of Labor Statistics. Options to renew are contingent upon the City Manager’s approval, subject
to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise
provided in writing by the City and RCFPD.
3. Compensation.
3.1 Compensation. City and RCFPD shall compensate Contractor as set forth in
Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not
exceed $11,000 (Eleven Thousand dollars) for City facilities and $4,000 (Four Thousand dollars)
for Fire facilities for services during the City and RCFPD’s fiscal year ending June 30, 2021 and
$40,000 (Forty Thousand dollars) for City facilities and $11,000 (Eleven Thousand dollars) for
Fire facilities for services during the City and RCFPD’s fiscal year ending June 30, 2022, including
all out of pocket expenses, unless additional compensation is approved by the City Manager or City
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Council and Fire Board. City and RCFPD shall not withhold any federal, state or other taxes, or other
deductions.
3.2
However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount
pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor
be entitled to compensation for services not yet satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance with
Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate
Contractor for any authorized extra services as set forth in Exhibit A.
4. Method of Payment.
4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the Services
rendered during the period and shall separately describe any authorized extra services. Any invoice
claiming compensation for extra services shall include appropriate documentation of prior
authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga,
California.
4.2 City and RCFPD shall review such invoices and notify Contractor in writing
within ten (10) business days of any disputed amounts.
4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.
4.4 All records, invoices, timecards, cost control sheets and other records
maintained by Contractor relating to services hereunder shall be available for review and audit by the
City and RCFPD.
5. Representatives.
5.1 City and RCFPD Representative. For the purposes of this Agreement, the
contract administrator and City and RCFPD’s representative shall be William Wittkopf, Public
Works Services Director, or such other person as designated in writing by the City and RCFPD
(“City and RCFPD Representative”). It shall be Contractor’s responsibility to assure that the City and
RCFPD Representative is kept informed of the progress of the performance of the services, and
Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD
Representative. Unless otherwise specified herein, any approval of City and RCFPD required
hereunder shall mean the approval of the City and RCFPD Representative.
5.2 Contractor Representative. For the purposes of this Agreement, John Burns,
Partner/Manager, is hereby designated as the principal and representative of Contractor authorized
to act in its behalf with respect to the services specified herein and make all decisions in connection
therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge,
capability and reputation of the Contractor’s Representative were a substantial inducement for City
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and RCFPD to enter into this Agreement. Therefore, the Contractor’s Representative shall be
responsible during the term of this Agreement for directing all activities of Contractor and devoting
sufficient time to personally supervise the services hereunder. Contractor may not change the
Responsible Principal without the prior written approval of City and RCFPD.
6. Contractor’s Personnel.
6.1 All Services shall be performed by Contractor or under Contractor’s direct
supervision, and all personnel shall possess the qualifications, permits, and licenses required by State
and local law to perform such Services, including, without limitation, a City and RCFPD business
license as required by the City’s Municipal Code.
6.2 Contractor shall be solely responsible for the satisfactory work performance of
all personnel engaged in performing the Services and compliance with the standard of care set forth
in Section 1.4.
6.3 Contractor shall be responsible for payment of all employees’ and
subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s
liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of
this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California
Labor Code that require every employer to be insured against liability for Worker's Compensation or
to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with
such provisions before commencing the performance of the Services.
6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its
elected officials, officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City and RCFPD officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Contractor’s violations of personnel
practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to
offset against the amount of any fees due to Contractor under this Agreement any amount due to City
and RCFPD from Contractor as a result of Contractor’s failure to promptly pay to City and RCFPD
any reimbursement or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files, drawings,
photographs and any and all other writings, including drafts thereof, prepared, created or provided by
Contractor in the course of performing the Services, including any and all intellectual and proprietary
rights arising from the creation of the same (collectively, “Work Product”), are considered to be
“works made for hire” for the benefit of the City and RCFPD. Upon payment being made, and
provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the
property of City and RCFPD without restriction or limitation upon its use or dissemination by City
and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained
by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None
of the Work Product shall be the subject of any
common law or statutory copyright or copyright application by Contractor. In the event of the return
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of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its
safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or
final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by
City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and
RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive
the termination of this Agreement. City and RCFPD’s reuse of the Work Product for any purpose
other than the Project, shall be at City and RCFPD’s sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement
and to the extent not otherwise conveyed to City and RCFPD by Section 7.1, above, the Contractor
shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to
assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights,
trademarks, and other intellectual and proprietary property rights relating to the Work Product and the
Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work
Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the
Work Product for any and all purposes, including but not limited to constructing, using, maintaining,
altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Contractor warrants and represents that it has
secured all necessary licenses, consents or approvals to use any instrumentality, thing or component
as to which any intellectual property right exists, including computer software, used in the rendering
of the Services and the production of the Work Product and/or materials produced under this
Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work
Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials,
officers, employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any
way related to a claim that City and RCFPD’s use is violating federal, state or local laws, or any
contractual provisions, relating to trade names, licenses, franchises, patents or other means of
protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear
all costs arising from the use of patented, copyrighted, trade secret or trademarked documents,
materials, software, equipment, devices or processes used or incorporated in the Services and materials
produced under this Agreement. In the event City and RCFPD’s use of any of the Work Product is
held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a)
secure for City and RCFPD the right to continue using the Work Product by suspension of any
injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product
so that it becomes non-infringing. This covenant shall survive the termination of this Agreement.
8. Status as Independent Contractor. Contractor is, and shall at all times, remain as to
City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt,
obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and
RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of
Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall
not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in
any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid
to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless
from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason
of the independent contractor relationship created by this Agreement. Contractor shall fully comply
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with the workers’ compensation law regarding Contractor and Contractor’s employees
9. Confidentiality. Contractor may have access to financial, accounting, statistical, and
personnel data of individuals and City and RCFPD employees. Contractor covenants that all data,
documents, discussion, or other information developed or received by Contractor or provided for
performance of this Agreement are confidential and shall not be disclosed by Contractor without prior
written authorization by City and RCFPD. City and RCFPD shall grant such authorization if
applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD
upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the
termination of this Agreement. This provision shall not apply to information in whatever form that is
in the public domain, nor shall it restrict the Contractor from giving notices required by law or
complying with an order to provide information or data when such an order is issued by a court,
administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and
reasonably necessary for the Contractor to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the Services, or which would conflict in any
manner with the performance of the Services. Contractor further covenants that, in performance of
this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor
shall avoid the appearance of having any interest, which would conflict in any manner with the
performance of the Services. Contractor shall not accept any employment or representation during the
term of this Agreement which is or may likely make Contractor “financially interested” (as provided
in California Government Code §§1090 and 87100) in any decision made by City and RCFPD on any
matter in connection with which Contractor has been retained.
10.2 Contractor further represents that it has not employed or retained any person or
entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this
Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other
consideration contingent upon the execution of this Agreement. Upon any breach or violation of this
warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this
Agreement without
further liability, or to deduct from any sums payable to Contractor hereunder the full amount or
value of any such fee, commission, percentage or gift.
10.3 Contractor has no knowledge that any officer or employee of City and RCFPD
has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this
transaction or in the business of Contractor, and that if any such interest comes to the knowledge of
Contractor at any time during the term of this Agreement, Contractor shall immediately make a
complete, written disclosure of such interest to City and RCFPD, even if such interest would not be
deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.
11. Indemnification.
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11.1 To the maximum extent permitted by law, the Contractor shall defend,
indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants,
volunteers, and agents serving as independent contractors in the role of City officials and RCFPD,
(collectively, “Indemnitees”),free and harmless with respect to any and all damages, liabilities,
losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to
Claims relating to death or injury to any person and injury to any property, which arise out of, pertain
to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers,
employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor
shall defend Indemnitees in any action or actions filed in connection with any such Claims with
counsel of City and RCFPD’s choice, and shall pay all costs and expenses, including actual attorney’s
fees and experts’ costs incurred in connection with such defense. The indemnification obligation
herein shall not in any way be limited by the insurance obligations contained in this Agreement
provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out
of the sole negligence or willful misconduct of any of the Indemnitees.
11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit
with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement.
11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this
Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives
all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from
all claims, losses and liabilities arising out of or incident to activities or operations performed by or
on behalf of the Contractor.
11.4 Survival. The provisions of this Section 11 shall survive the termination of the
Agreement and are in addition to any other rights or remedies which Indemnitees may have under the
law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this
indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the
Indemnitee’s right to recover under this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Contractor shall procure and maintain in full force and
effect for the duration of this Agreement, insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the services hereunder by
Contractor, and/or its agents, representatives, employees or subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage
(occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, code 1 (any auto).
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(3) Worker’s Compensation insurance as required by the State of
California, and Employer’s Liability Insurance.
12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily
injury, personal injury and property damage. Commercial General
Liability Insurance or other form with a general aggregate limit shall
apply separately to this Agreement or the general limit shall be twice
the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and
property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for
bodily injury or disease and Workers’ Compensation Insurance in the
amount required by law.
(4) The Insurance obligations under this Agreement shall be the greater of
(i) the Insurance coverages and limits carried by the Contractor; or (ii)
the minimum Insurance coverages and limits shown in this Agreement.
Any insurance proceeds in excess of the specified limits and coverage
required which are applicable to a given loss, shall be available to the
City and RCFPD. No representation is made that the minimum
Insurance requirements of this Agreement are sufficient to cover the
obligations of the Contractor under this agreement.
12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City and RCFPD and shall not
reduce the limits of coverage. City and RCFPD reserves the right to obtain a full
certified copy of any required insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability policies are to
contain the following provisions on a separate additionally insured
endorsement naming the City, RCFPD, its officers, officials,
employees, designated volunteers and agents serving as independent
contractors in the role of City and RCFPD officials, as additional
insureds as respects: liability arising out of activities performed by or
on behalf of Contractor; products and completed operations of
Contractor; premises owned, occupied or used by Contractor; and/or
automobiles owned, leased, hired or borrowed by Contractor. The
coverage shall contain no limitations on the scope of protection afforded
to City, RCFPD, its officers, officials, employees, designated volunteers
or agents serving as independent contractors in the role of City and
RCFPD officials which are not also limitations applicable to the named
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insured.
(2) For any claims related to this Agreement, Contractor’s insurance
coverage shall be primary insurance as respects City, RCFPD, its
officers, officials, employees, designated volunteers and agents serving
as independent contractors in the role of City and RCFPD officials. Any
insurance or self-insurance maintained by City, RCFPD, its officers,
officials, employees, designated volunteers or agents serving as
independent contractors in the role of City and RCFPD officials shall
be in excess of Contractor’s insurance and shall not contribute with it.
(3) Contractor’s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits
of the insurer’s liability.
(4) Contractor shall provide immediate written notice if (1) any of the
required insurance policies is terminated; (2) the limits of any of the
required polices are reduced; (3) or the deductible or self-insured
retention is increased. In the event of any cancellation or reduction in
coverage or limits of any insurance, Contractor shall forthwith obtain
and submit proof of substitute insurance. Should Contractor
fail to immediately procure other insurance, as specified, to substitute
for any canceled policy, the City and RCFPD may procure such
insurance at Contractor’s sole cost and expense.
(5) Each insurance policy required by this clause shall expressly waive the
insurer’s right of subrogation against City and RCFPD, its elected
officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the role of
City and RCFPD officials.
(6) Each policy shall be issued by an insurance company approved in
writing by City and RCFPD, which is admitted and licensed to do
business in the State of California and which is rated A:VII or better
according to the most recent
A.M. Best Co. Rating Guide.
(7) Each policy shall specify that any failure to comply with reporting or
other provisions of the required policy, including breaches of warranty,
shall not affect the coverage required to be provided.
(8) Each policy shall specify that any and all costs of adjusting and/or
defending any claim against any insured, including court costs and
attorneys' fees, shall be paid in addition to and shall not deplete any
policy limits.
(9) Contractor shall provide any and all other insurance, endorsements, or
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exclusions as required by the City and RCFPD in any request for
proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Contractor shall furnish the City and RCFPD with certificates and original
endorsements, or copies of each required policy, effecting and evidencing the insurance coverage
required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker’s
Compensation waiver of subrogation endorsement, and (3) General liability declarations or
endorsement page listing all policy endorsements. The endorsements shall be signed by a person
authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be
received and approved by the City and RCFPD before Contractor commences performance. If
performance of this Agreement shall extend beyond one year, Contractor shall provide City and
RCFPD with the required policies or endorsements evidencing renewal of the required policies of
insurance prior to the expiration of any required policies of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors performing
work pursuant to this Agreement, the same requirements and provisions of
this Agreement including the indemnity and insurance requirements to the extent they apply to the
scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to
Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to
City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these
same provisions in its contract with any sub-subcontractor.
13. Cooperation. In the event any claim or action is brought against City and RCFPD
relating to Contractor’s performance or services rendered under this Agreement, Contractor shall
render any reasonable assistance and cooperation that City and RCFPD might require. City and
RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed
upon by the parties.
14. Termination. City and RCFPD shall have the right to terminate this Agreement at any
time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event
City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor
for any services satisfactorily rendered prior to the effective date of the termination, provided
Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City
and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD
may terminate for cause following a default remaining uncured more than five (5) business days after
service of a notice to cure on the breaching party.
Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10)
business days prior written notice for any of the following: (1) uncured breach by the City and
RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2)
material changes in the conditions under which this Agreement was entered into, coupled with the
failure of the parties to reach accord on the fees and charges for any Additional Services required
because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by this
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Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by
hand or overnight courier service during Contractor’s and City and RCFPD’s regular business hours;
or (b) on the third business day following deposit in the United States mail, postage prepaid, to the
addresses set forth in this Section, or to such other addresses as the parties may, from time to time,
designate in writing pursuant to the provisions of this Section.
All notices shall be addressed as follows:
If to City and RCFPD: William Wittkopf
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
If to Contractor: John Burns, Partner/Manager
Stanley Pest Control
2555 Loma Avenue
South El Monte, CA 91733
16. Non-Discrimination and Equal Employment Opportunity. In the performance of
this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant
for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry,
age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take
affirmative action to ensure that subcontractors and applicants are employed, and that employees are
treated during employment, without regard to their race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest
in this Agreement or subcontract the performance of any of Contractor’s obligations hereunder without
City and RCFPD’s prior written consent. Except as provided herein, any attempt by Contractor to so
assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void
and of no effect.
18. Compliance with Laws. Contractor shall comply with all applicable federal, state and
local laws, ordinances, codes and regulations in force at the time Contractor performs the Services.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et
seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage
Laws”), which require the payment of prevailing wage rates and compliance with other requirements
on “public works” and “maintenance” projects. If the Services are being performed as part of an
applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if
the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing
Wage Laws. The applicable prevailing wage rate determinations can be found at
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the
prevailing rates of per diem wages for each craft, classification or type of worker needed to execute
the Services, available to interested parties upon request, and shall post copies at the Contractor’s
principal place of business and at the Project site. Contractor shall defend, indemnify and hold the
City and RCFPD, its elected officials, officers, employees and agents free and harmless from any
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claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City and RCFPD of
any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach
of covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City and RCFPD
shall in no way impair or prejudice any right or remedy available to City and RCFPD
with regard to such breach or default.
20. Attorney’s Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its
costs of suit, including reasonable attorney’s fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of any
document incorporated herein by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance
of this Agreement shall be controlled by and construed under the laws of the State of
California. Venue for any action relating to this Agreement shall be in the San Bernardino
County Superior Court.
23. Construction. In the event of any asserted ambiguity in, or dispute
regarding the interpretation of any matter herein, the interpretation of this Agreement shall
not be resolved by any rules of interpretation providing for interpretation against the party
who causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any
other documents, attachments and/or exhibits referenced herein and attached hereto, each
of which is incorporated herein by such reference, and the same represents the entire and
integrated agreement between Contractor and City and RCFPD. This Agreement
supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement.
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IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Contractor Name:
Stanley Pest Control
By:
Name Date
City of Rancho Cucamonga
By:
Name Date
Title Title
By:
Name Date
Rancho Cucamonga Fire Protection District
By:
Name Date
Title Title
(two signatures required if corporation)
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ATTACHMENTS
• Attachment A – Sample Additional Insured Endorsement, Ongoing Operations
• Attachment B – Sample Additional Insured Endorsement, Completed Operations
• Attachment C – Sample Waiver of Subrogation
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Attachment A – Sample Additional Insured Endorsement, Ongoing Operations
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Attachment B – Sample Additional Insured Endorsement, Completed Operations
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Attachment C – Sample Waiver of Subrogation
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SCOPE OF WORK
Scope of Work Contents:
•Exhibit A – RFP 20/21-007
•Exhibit B – Contractor’s proposal, dated September 23, 2020
•Exhibit C – Unit Costs
Page 73
REQUEST FOR PROPOSAL (“RFP”) #20/21-007
FOR
PEST CONTROL SERVICES
City and RCFPD of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Exhibit A - RFP 20/21-007
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The City of Rancho Cucamonga
Request for Proposal (“RFP”) #20/21-007
for
Pest Control Services
__________________________________________________________________________________________________
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Table of Contents
1.OVERVIEW ....................................................................................................................................... 5
1.1. GENERAL BACKGROUND ......................................................................................................................... 5
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS .......................................................................................... 5
1.3. DISCREPANCIES OR OMISSIONS ................................................................................................................ 5
1.4. CONTINGENCIES ................................................................................................................................... 6
1.5. QUESTIONS AND CLARIFICATIONS ............................................................................................................. 6
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 6
1.7. BRAND NAMES .................................................................................................................................... 7
1.8. KNOWLEDGE OF REQUIREMENTS .............................................................................................................. 7
1.9. RESERVATION OF RIGHTS ........................................................................................................................ 7
1.10. CALIFORNIA'S PUBLIC RECORDS ACT ......................................................................................................... 8
2.MINIMUM REQUIREMENTS ............................................................................................................. 8
2.1. BUSINESS LICENSE ................................................................................................................................. 8
2.2. PREVAILING WAGES .............................................................................................................................. 9
2.3. REPRESENTATIVES ................................................................................................................................. 9
2.4. EMPLOYEE CONDUCT ........................................................................................................................... 10
3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS ......................................................... 10
3.1. COVER LETTER / INTRODUCTION ............................................................................................................ 11
3.2. TABLE OF CONTENTS ........................................................................................................................... 11
3.3. EXECUTIVE SUMMARY ......................................................................................................................... 11
3.4. EXPERIENCE ....................................................................................................................................... 11
3.5. THIRD-PARTY / SUBCONTRACTORS ......................................................................................................... 11
3.6. STAFF BIOGRAPHIES ............................................................................................................................ 12
3.7. PROPOSAL RESPONSE .......................................................................................................................... 12
3.8. EXHIBITS A THROUGH H ....................................................................................................................... 12
3.9. NON-DISCLOSURE CONFLICT OF INTEREST ................................................................................................ 12
3.10. PROFESSIONAL SERVICE AGREEMENT ...................................................................................................... 12
3.11. ACKNOWLEDGEMENT OF INSURANCE....................................................................................................... 13
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3.12. ADDENDUM ACKNOWLEDGEMENT.......................................................................................................... 13
3.13. DEBARMENT AND SUSPENSION .............................................................................................................. 13
3.14. PARTICIPATION CLAUSE ........................................................................................................................ 13
3.15. COMPANY REFERENCES ........................................................................................................................ 14
3.16. SIGNATURE OF AUTHORITY ................................................................................................................... 14
3.17. LINE ITEM PRICING .............................................................................................................................. 14
4.SCOPE OF SERVICES.................................................................................................................................. 14
4.1. MINIMUM QUALIFICATIONS .................................................................................................................. 14
4.2. OBJECTIVES ....................................................................................................................................... 15
4.3. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK ............................................................................... 15
4.4. SUBMISSION OF PLAN .......................................................................................................................... 16
4.5. PESTICIDE TREATMENT ......................................................................................................................... 16
4.6. RODENT CONTROL .............................................................................................................................. 17
4.7. RECORD KEEPING ................................................................................................................................ 17
4.8. COMPUTERIZED WORKORDER MANAGEMENT SYSTEM ............................................................................... 18
4.9. PREVENTATIVE MAINTENANCE SCHEDULE ................................................................................................ 18
4.10. SPECIAL REQUESTS AND EMERGENCY SERVICES.......................................................................................... 18
4.11. MANNER AND TIME TO CONDUCT SERVICES ............................................................................................. 19
4.12. WORKING HOURS ............................................................................................................................... 19
4.13. INSPECTION ....................................................................................................................................... 20
4.14. PRICING ............................................................................................................................................ 20
4.15. INVOICES .......................................................................................................................................... 20
4.16. PAYMENT DEDUCTIONS ........................................................................................................................ 20
4.17. DAMAGE TO CITY AND RCFPD PROPERTY ................................................................................................ 21
4.18. INVENTORY OF CITY AND FIRE DISTRICT FACILITIES ..................................................................................... 21
5. EVALUATION AND VENDOR SELECTION PROCESS ....................................................................................... 22
5.1. INITIAL SCREENING .............................................................................................................................. 22
5.2. EVALUATION ACTIVITIES ....................................................................................................................... 22
5.3. COST EVALUATION .............................................................................................................................. 23
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5.4. REFERENCE CHECKS ............................................................................................................................. 23
5.5. DEMONSTRATIONS/ INTERVIEWS ........................................................................................................... 23
5.6. FINANCIAL DOCUMENTATION ................................................................................................................ 23
5.7. BEST AND FINAL OFFER ........................................................................................................................ 24
5.8. VENDOR SELECTION ............................................................................................................................ 24
5.9. LETTER OF INTENT TO AWARD ............................................................................................................... 24
“EXHIBIT A, CITY AND RCFPD OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE
STATEMENT” ................................................................................................................................................. 25
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................... 26
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED” ....................................................................................... 27
“EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ........................................................................................... 28
“EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................... 29
“EXHIBIT F, PARTICIPATION CLAUSE” .............................................................................................................. 30
“EXHIBIT G” REFERENCES WORKSHEET ........................................................................................................... 31
“EXHIBIT H, SIGNATURE OF AUTHORITY” ....................................................................................................... 33
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1.OVERVIEW
1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “City”) and the Rancho Cucamonga Fire Protection District (hereinafter
“RCFPD”) is inviting qualified Vendors (hereinafter “Vendor”) to submit a proposal response for Request for
Proposals (“RFP”) #20/21-007 for Pest Control Services in accordance with the minimum Scope of Services and
Specifications indicated herein.
Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on Planet Bids through the
City website at https://www.Cityofrc.us/your-government/procurement. Only those responses received from
registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded
the RFP, this information is indicated in the bid system and provides the ability to tabulate the responses in
accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on
the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further
consideration.
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City and RCFPD
shall not be responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post RFP September 10, 2020
Questions Due September 28, 2020 by 9:00 am
Addendum Issued October 5, 2020
RFP Response Due Date October 14, 2020 by 9:00am
(The City and RCFPD reserves the right to change schedule of events without prior notice or responsibility
to Vendor.)
1.3. DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City and RCFPD
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bears no responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part
of this RFP and shall become part of any final Contract that may be derived from this RFP.
1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in
accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, RFP
responses should be as detailed and complete as possible to facilitate the formation of a contract based o n the
RFP response(s) that are pursued should the City and RCFPD decide to do so.
Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify
your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
and RCFPD has accepted the work in writing and has made final payment, unless sooner terminated by written
agreement signed by both parties.
1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City and RCFPD’s bid system no
later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will
be provided in the form of an Addendum and will be posted for download from the City and RCFPD ’s bid system
in accordance with the above “Schedule of Events”.
From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with
any City and RCFPD staff or officials regarding this procurement, other than during interviews, demonstrations,
and/or site visits, except at the direction of Ruth Cain, CPPB, P rocurement Manager, the designated
representative of the City of Rancho Cucamonga and RCFPD.
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFP solicitation will become the property of the City and RCFPD and
will be returned only at the City and RCFPD ’s option and at the expense of the Vendor submitting the RFP
response. A copy of the RFP response will be retained for official files and become a public record. Any material
that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the
California Public Records Act may be made available to the public regardless of a notation or markings of
confidentiality or otherwise.
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1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFP responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFP response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitation. The City and RCFPD reserves the
right to determine whether a substitute offer is equivalent to and meets the standards of quality indicate d by
the brand name references, and the City and RCFPD may require the supply of additional descriptive material
and a sample.
1.8. KNOWLEDGE OF REQUIREMENTS
The Vendor shall carefully review all documents referenced and made a part of the solicitation docum ent to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor’s sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in
this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City
and RCFPD will provide notice of any changes and clarifications to perspective Vendors by way of addenda to
Planet Bids; however, it is the Vendor’s responsibility to ascertain that the RFP response includes all addenda
issued prior to the RFP due date.
1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City and RCFPD that any contract will be
entered by the City and RCFPD. The City and RCFPD expressly reserves the right at any time to:
•Waive or correct any defect or informality in any response, RFP, or RFP procedure.
•Reject any or all RFPs.
•Reissue a Request for RFPs.
•Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifica tions or requirements for any materials, equipment
or services to be provided under this RFP, or the requirements for contents or format of the RFPs.
•The City and RCFPD recognizes that price is only one of several criteria to be used in judging a product
or service, and the City and RCFPD is not legally bound to accept the lowest RFP response.
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•The City and RCFPD reserves the right to conduct pre-award discussions and/or pre-Contract
negotiations with any or all responsive and responsible Vendors who submit RFP responses.
•Procure any materials, equipment or services specified in this RFP by any other means.
•Determine that no project will be pursued.
•The City and RCFPD reserves the right to inspect the Vendor’s place of business prior to award or at
any time during the contract term or any extension thereof, to determine the Vendor’s capabilities
and qualifications.
1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City and RCFPD complies with the California Public Records Act, Government Code Section 6250 et seq,
Public records are open to inspection always during the office hours of the state or local agency and every person
has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a
record shall be available for inspection by any person requesting the record after deletion of the portions that
are exempted by law.
Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFP are subject to California's Public Records Act. The City and RCFPD 's receipt, review, evaluation or any other
act or omission concerning any such information shall not create an acceptance by the City and RCFPD or any
obligation or duty to prevent the disclosure of any such information except as required by Government Code
Section 6253. Companies who submit information they believe should be exempt from disclosure under the
Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal
basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the
information is requested under the Public Records Act, the City and RCFPD shall make a final determination if
any exemption exists for the City and RCFPD to deny the request and prevent disclosure. The City and RCFPD
will withhold such information from public disclosure under the Public Records Act only if the City and RCFPD
determines, in its sole discretion, that there is a legal basis to do so.
2.MINIMUM REQUIREMENTS
2.1. BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RFP and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
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2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Vendor(s)
shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from
the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC
§5310(a). However, the City and RCFPD makes no representations in this RFP that such an exemption will apply
or that prevailing wages will not be required for a scope of work covered by this RFP.
2.3. REPRESENTATIVES
Should a selected Vendor require the services of a third-party to complete the Scope of Services indicated in
this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right,
title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer,
or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged
in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded
Vendor or under the awarded Vendor’s direct supervision, and all personnel shall possess the qualifications,
permits, and licenses required by state and local law to perform such services.
The awarded Vendor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits
and shall comply with all requirements pertaining to employer’s liability, workers’ compensation,
unemployment insurance, and Social Security. By its execution of t his Agreement, Vendor certifies that it is
aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Vendor, the City and RCFPD may take the following actions which shall include but not
be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and
may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by
the City and RCFPD shall be considered the prevailing market prices paid at the time such purchase is made,
withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries,
or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor.
City and RCFPD Representative:
For the purposes of this Agreement, the contract administrator and City and RCFPD ’s representative shall be
William Wittkopf, Public Works Services Director, or such other person as designated in writing by City and
RCFPD (“City and RCFPD ’s Representative”). It shall be the Vendor’s responsibility to assure that City and RCFPD
’s Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer
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any decisions that must be made by City and RCFPD to City and RCFPD Representative. Unless otherwise
specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and
RCFPD Representative.
Vendor Representative:
The response to this RFP shall designate the representative of the Vendor authorized to act in its behalf with
respect to the services specifi ed herein and make all decisions in connection therewith (“Vendor’s
Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the
Vendor’s Representative will be a substantial inducement for City and RCFPD to enter into an Agreement with
the Vendor. Therefore, the Vendor’s Representative shall be responsible during the term of any Agreement for
directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The
successful Vendor may not change the Vendor’s Representative without the prior written approval of City and
RCFPD ’s Representative.
2.4. EMPLOYEE CONDUCT
All Vendor personnel must observe all City and RCFPD regulations in effect at the location where the Services
are being conducted. While on City and RCFPD property, the Vendor’s personnel shall be subject to oversight
by City and RCFPD staff. Under no circumstances shall the Vendor’s or Vendor’s sub-contractor personnel be
deemed as employees of the City and RCFPD. Vendor or Vendor’s subcontractor personnel shall not represent
themselves to be employees of the City and RCFPD.
Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City and RCFPD and City and RCFPD employees. The Vendor's personnel
shall be required to work in a pleasant and profess ional manner with City and RCFPD employees, outside
Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right
to supply personal or contractual services required by the City and RCFPD or without the proper City and RCFPD
approval and the issuance of a Purchase Order.
3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and
evaluate RFP responses fairly and completely Vendors must comply with the format and submission
requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction
will deem said RFP response as non-responsive and will not receive further consideration in the evaluation
process.
If only one RFP response is received, the City and RCFPD reserves the right to discard the response, re-bid or
proceed with an RFP review and negotiations .
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RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be
submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include
the information required by this RFP.
3.1. COVER LETTER / INTRODUCTION
RFP responses must include the complete name and address of Vendor and the name, mailing address, and
telephone number of the contact person regarding the RFP response. A signature by an authorized
representative must be included on each RFP response. Said signature will be considered confirmation of the
Vendors ability and willingness to comply with all provisions stated herein.
3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers. Each section of the RFP response will be separated
by a title page at the beginning of each section.
3.3. EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Vendor’s RFP response to provide the
Evaluation Committee with a broad understanding of the Vendor’s approach, proposal, experience and staffing.
3.4. EXPERIENCE
The Vendor shall provide a concise statement demonstrating the Vendor’s qualifications, experience, expertise
and capability to perform the requirements of this RFP. Provide a brief history of your company, including;
• The number of years in business,
• The firm’s service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its
proposed solution or ongoing maintenance or support of its products and services.
• A statement as to whether your firm is an individual proprietorship, partnership, corporation,
or private nonprofit firm, and the date your company was formed or incorporated.
3.5. THIRD-PARTY / SUBCONTRACTORS
If the Vendor intends to subcontract, a detailed list of any sub-contractors, partners, or third-party Vendors who
will be involved in the implementation of the proposed services including but not limited to :
• Description of the Vendor’s experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references n ames, addresses, and
telephone numbers, for products and services like those described in this RFP,
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•Describe the specific role of each.
3.6. STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City and RCFPD. Resumes shall
be formatted in the following order:
•Position with the Company,
•Length of time with the Company,
•Licenses, registrations and certifications as required by law to perform the Scope of Work described
herein,
•Educational background,
•Role in the Project,
•Experience with the minimum requirements stated herein,
•Work history on similar or like projects with the other municipalities.
3.7. PROPOSAL RESPONSE
Under this section Vendors shall provide a full, detailed response to the City and RCFPD ’s Scope of Services
listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to
convey information regarding your business, ability and qualifications to complete the services needed.
3.8. EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.
Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet
Bids system under the Response Types, Exhibits A – H. Failure to comply with this instruction will deem your
RFP submittal as non-responsive.
3.9. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City and RCFPD. A
signed “Exhibit A, Conflict of Interest and Non -Disclosure Agreement” included herein must be submitted
under the Planet Bid Response Types, Exhibits A – H.
3.10. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City and RCFPD ’s Terms and Conditions, the successful Vendor will be
required to enter into a Professional Services Agreement (“PSA”) with the City and RCFPD, a “Sample” of which
is attached in the City and RCFPD ’s bid system for review. All requirements of said PSA must be completed by
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the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets
forth some of the general provisions which may be included in the final PSA. In submitting a response to this
RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional
Services Agreement Exceptions Summary” and the City and RCFPD agrees to either accept the objection or
deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response
submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The
signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A
–H”.
3.11. ACKNOWLEDGEMENT OF INSURANCE
Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to
comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance
Requirements and Certification of Ability to Pr ovide and Maintain Coverages Specified”. The awarded Vendor
will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the
Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be
accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types,
Exhibits A – H.
3.12. ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor’s
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become
part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of
any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted
under the Planet Bid Response Types, Exhibits A – H.
3.13. DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to “Exhibit E, Vendor Certification Form” that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response
Types, Exhibits A – H.
3.14. PARTICIPATION CLAUSE
Vendors shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet Bid
Response Types, Exhibits A – H. This will indicate a Vendors agreement to or not to allow other entities to utilize
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the RFP response and awarded contract as a piggyback option.
3.15. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are
being performed. References must be for work performed or completed within the past three (3) years.
“Exhibit G, Reference Worksheet”, must be complete and uploaded into the Planet Bid system under the
“Response Type” section identified as “Exhibit G”. While the Reference Worksheet accompanies your RFP
response it is not to be discussed in any other area of the RFP response other than the “Response Type, Exhibits
A - H” in Planet Bids.
3.16. SIGNATURE OF AUTHORITY
“Exhibit H”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – H.
Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully
examined the instruction indicated herein including all terms and condition and specifications, and hereby
proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in
accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts
set forth in the Vendors RFP response.
3.17. LINE ITEM PRICING
Line item pricing for this RFP must be provided directly in the Planet Bids system under the “Line Items” tab.
This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the
pricing listed in Planet Bids under the “Line Items” tab wil l not be accepted or considered for award. Any
additional cost required should be noted in the additional cost line item and a summary of the cost provided in
the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be
discussed in any other area of the RFP response other than the “Line Item” tab in Planet Bids. The City and
RCFPD will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet
Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response
to be considered as non-responsive and be eliminated from proceeding any further in the process. Any
questions or clarifications regarding how to correctly submit Lin e Item pricing should be submitted by the
“Questions Due” date and time indicated in the schedule of events.
4.SCOPE OF SERVICES
4.1. MINIMUM QUALIFICATIONS
Vendor must be registered with the Structural Pest Control Board to conduct business in Branch 1, Fumigation;
Branch 2, General Pest; and Branch 3, Wood Destroying Organisms; that has been in continuous existence and
has provided continuous services for the relevant requirements contained herein for at least five (5) years. Less
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than the minimum required experience will eliminate that proposer from further consideration.
A Supervisor and an alternate must be identified in the proposal. The on-site Supervisor shall have the Vendor's
authority to act on matters pertaining to the performance of services required under this contract. This
individual shall ensure safety and carry out coordination and continuity of the progra m. The Supervisor and
alternate shall both have a working knowledge of this contract and the detailed Pest Management Plan and
Schedule for each building.
Any proposed deletions, additions, or replacement of personnel from those cited in the Vendor's origi nal
proposal must be submitted, in writing, to the Facilities Superintendent and approved prior to their becoming
a part of this contract.
4.2. OBJECTIVES
The Vendor shall provide:
•Complete and continuous control and/or eradication of all pests for City and Fire District buildings.
•Report on conditions and recommendation for control.
•Determine available control/exclusion methods.
•Identify least disruptive methods possible.
•Schedule any/all work to cause the least inconvenience to City and RCFPD personnel and the public.
•Provide consistent service and communication with the City and RCFPD
The Vendor must be knowledgeable and proficient in:
•Structural pest (including termite) inspection, control and eradication methods.
•Determination of appropriate eradication methods and/or chemicals for use in this contract.
The successful Vendor must possess and provide written documentation of:
•Entomologist on staff.
•Enough staff, training, equipment and resources to perform work in a public setting.
•Authorization to conduct pest control work in the State of California.
•24-hour contact for technical and support personnel
4.3. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK
Vendors must satisfy themselves by personal examination of the publicly accessible areas of the work sites,
the RFP specifications, and other contract documents, and by any other means as they may believe necessary,
as to the actual physical conditions, re quirements and difficulties under which the work must be performed.
No vendor shall at any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature of or amount of work necessary for the
satisfactory completion of the job.
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4.4. SUBMISSION OF PLAN
Vendors shall submit a detailed Pest Management Plan and recommended Service Schedule for each City and
Fire District facility. This written plan and schedule must be submitted at the time of proposal to be considered.
The plan and schedule must address the following:
•Structural and operational actions to inhibit pests.
•Vendor's means for monitoring pest populations in and around the building.
•Proposed primary pesticides (accepted common name and generic name) and alternatives approved
by the Environmental Protection Agency (EPA).
•Conditions requiring immediate work beyond the scope of regular service.
•Method(s) of application proposed.
•Rationale for each type of use.
•Proposed trapping devices for rodents, if any.
A critical aspect of the Pest Management Plan shall be the establishment of a monitoring and inspection
program to identify infested zones and allow an objective assessment of pest population levels. Frequency of
inspections, monitoring, and treatment by the Vendor shall be determined by the specific pest management
needs of the premises. At the minimum, inspections and monitoring shall be done monthly.
Any subsequent changes in the Plan and Schedule after award of the contract must receive the concurrence of
the Facilities Superintendent and must be incidental in relation to the overall scope of the contract.
The Vendor shall describe, in the proposal, the capability of meeting emergency and special service requests
(e.g., radio-dispatched service vehicles, names of office personnel handling the account, availability of trucks
and personnel, etc.).
4.5. PESTICIDE TREATMENT
The Vendor shall be responsible for the proper use of pestici des. All pesticides used by the Vendor must be
registered with the EPA and State and/or local jurisdiction. Transport, handling, and use of all pesticides shall
be in strict accordance with the manufacturer's label instructions and all applicable Federal, State, and local laws
and regulations. The Vendor will follow all notification and warning procedures
required prior to the application of a pesticide. The environment and the public shall always be protected.
The Vendor shall minimize the use of pesticides wherever possible. Alternatives are:
•The use of crack and crevice application of pesticide to pest harborage areas rather than fan spraying
exposed surfaces in the general vicinity of harborage areas.
•The use of containerized bait such as boric acid, for cockroaches, rather than sprays, wherever
appropriate.
Pesticide fogs and sprays (including mists and ultra -low volume applications) will be restricted to unique
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situations where no alternative measures are available or practical.
The Vendor shall not apply any pesticide that has not been specifically approved by regulating agencies for
application in the setting where proposed. In cooperation with the Facilities Superintendent, the Vendor shall
develop acceptable thresholds specific to each pest and to site zones.
As a general rule, application of pesticides in any area inside or outside the premises – i.e., in any room, closet,
hallway, stairwell, court, driveway, planting bed, and similar locations – shall not occur unless inspections or
monitoring indicate the presence of pests that exceed acceptable thresholds in that specific area. Signs of pest
activity must be seen and identified. Use and effectiveness of alternative non-pesticide pest management
methods must be considered and implemented prior to requesting the use of pesticides.
Preventive pesticide treatments of inside and outside areas where inspections indicate a potential insect or
rodent infestation are generally unacceptable. In exceptional circumstances, however, preventive pesticide
treatment may be allowed on a case-by-case basis. The Vendor must substantiate the need, indicating areas
for preventive treatment in the Pest Management Plan for the building, and listing the preventive treatment
methods of application. Each preventive treatment is subject to approval by the Facilities Superintendent and
can be eliminated by him/her at any time.
4.6. RODENT CONTROL
Trapping devices (including glue boards) used in rodent control must be checked daily if deployed. The Vendor
shall dispose of rodents killed or trapped within 24 hours. Trapping shall not be performed during periods when
maintenance will be delayed by holidays, weekends, etc. Traps shall be placed out of the general view and
located so as not to be affected by routine cleaning procedures.
•All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children,
pets, wildlife, and domestic animals, or in EPA -approved tamper-resistant (often termed "Tamper-
proof") bait boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All
bait boxes shall be labeled and dated at the time of installation and each servicing. All bait boxes shall be
maintained in accordance with EPA regulations, with an emphasis on the safety of non -target
organisms. All traps, trapping devices, and bait boxes shall be accounted for, and their location mapped
and recorded in the property Logbook; and shall be removed when acceptable control is reached.
4.7. RECORD KEEPING
The awarded Vendor shall be responsible for maintaining a complete and accurate Pest Management Logbook.
Each facility specified in this contract shall have its own Logbook, which will be kept in the Facilities office or
other location designated and must be maintained on each visit by the Vendor.
The Logbook shall contain the following items:
•A copy of the Pest Management Plan and Service Schedule for the facility.
•A copy of the current label and EPA registration number for each pesticide used in the building,
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including the Material Safety Data Sheet.
•Pest monitoring data sheets which record, in a systematic fashion, the number of pests or other
indicators of pest population levels revealed by the Vendor's monitoring program for the building, e.g.,
number and location of cockroaches trapped, number and location of rodents trapped, or carcasses
removed, number and location of new rat burrows observed, etc. The Vendor shall provide, in the
proposal, a sample of the format for the data sheets and an explanation of all information to be
recorded on them.
•The location of all traps, trapping devices, and bait stations in or around the facility. This information
can be in either tabular or in list format and should be accompanied by a map for each pest.
•The Vendor's Service Report forms, documenting arrival and departure time of the Vendor's
representative performing the service, and all record keeping information on pesticide application
required. These report forms may incorporate some or all the pest monitoring data required above. A
signed dated copy of this form shall be retained on site and a secondary copy forwarded to the Facilities
office on the same or succeeding day of the service call.
4.8. COMPUTERIZED WORKORDER MANAGEMENT SYSTEM
•The City of Rancho Cucamonga and RCFPD utilizes a variety of off the shelf and custom-built
computerized maintenance management systems (CMMS) to document work. If a system is
implemented at any time during the term of a contract arising from this solicitation, the Contractor
shall be responsible for documenting all work performed under said contract in the CMMS as directed
by the City and RCFPD.
•The contractor shall provide field staff with a smart phone or other mobile device compatible with the
CMMS.
•Each mobile device shall have a wireless data plan.
•Documentation of work in the CMMS shall be done at no additional cost to the City and RCFPD.
•The documentation in the CMMS at a minimum shall include, and be in addition to, the logbook
requirements outlined in section 4.7 above.
4.9. PREVENTATIVE MAINTENANCE SCHEDULE
•The Contractor shall provide a detailed service schedule for all work to be performed.
•The Schedule shall include a detailed task list for each facility.
•The schedule and task list may be used to generate preventive maintenance workorders in the Work
Order Management System described above.
4.10. SPECIAL REQUESTS AND EMERGENCY SERVICES
The regular service shall consist of performing all components of a commercial Pest Control program other
than structural modifications, as described in the Vendor's detailed Plan and Schedule for each facility, during
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the period of the contract. Occasional requests for corrective action, special services beyond the routine
services and requests for emergency service may be placed with the Vendor. The Vendor shall respond to
requests for emergency service by phone within thirty (30) minutes and be on site within two (2) hours of the
initial request. The Vendor shall respond to special service requests within one (1) hour and be on site within
twenty-four (24) hours of the initial request. If such services cannot be completed within the required time
frames, the Vendor shall immediately notify the Facilities Superintendent and indicate an anticipated
completion date. If Vendor fails to respond to requests for corrective action, special service or emergency
service within the specified timeframe, the City and RCFPD reserves the option to address the situation in-
house, or to hire another outside company to complete that work; in which case any costs associated with the
remedial work will be deducted from payments due the Vendor.
4.11. MANNER AND TIME TO CONDUCT SERVICES
It shall be the Vendor's responsibility to carry out work according to the detailed Pest Management Plan and
Schedule developed for each facility. The Vendor's on-site Supervisor shall be responsible for coordination with
the Facilities Superintendent or his designee at the beginning of each visit. The purpose of this coordination is
to review the plan and schedule, and to exchange information on problem areas needing corrective action.
Services which are not likely to adversel y affect tenant health or productivity may be performed during the
regular hours of operation in the various buildings. Pesticide applications (except bait placement), however,
shall not be made during business hours. When it is necessary to perform work o n weekends or outside the
regularly scheduled hours set in the Vendor's Plan and Schedule, the Vendor shall notify the Facilities
Superintendent at least 2 days in advance and all arrangements will be coordinated between the Facilities
Superintendent and the pest control Supervisor.
The Vendor shall observe all safety precautions throughout the performance of this contract. Additional
personal protective equipment required for the safe performance of work must be determined and provided by
the Vendor. Protective clothing, equipment, and devices shall as a minimum, conform to Occupational
Safety and Health Administration (OSHA) standards for the products being used. Vehicles used by the Vendor
must be identified in accordance with State and local regulations.
Certain areas are restricted for regular access. Any restrictions associated with these areas will be explained to
the Vendor by the Facilities Superintendent or representative, and access to these areas will be coordinated
as needed during the performance of this contract. These restrictions shall be adhered to and incorporated
into the Vendor's detailed plan and schedule for the facility.
4.12. WORKING HOURS
Regular working hours are the City and RCFPD's normal business hours, 7:00 a.m. to 6:00 p.m., Monday through
Friday, unless otherwise authorized by the City and RCFPD.
Holiday hours are recognized City and RCFPD holidays only.
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After hours are all hours excluding regular hours and recognized City and RCFPD holidays.
4.13. INSPECTION
The Facilities Superintendent will routinely inspect and assess the Vendor's performance to determine whether
the services provided by the Vendor are being performed, and in conformance with these specifications.
Should unsatisfactory work be discovered by the Facilities Superintendent the Vendor will be notified in writing
(e-mail or fax is acceptable). The Vendor shall correct the unsatisfactory work within 24 hours of notification
and must therefore have the capability to dispatch rework crews, which are not a part of the regularly
scheduled service crews.
4.14. PRICING
Pricing shall be valid through June 30, 2022.
The proposed unit and lump sum prices shall be full compensation for the items of work and all appurtenant
work, including furnishing all materials, labor, equipment, tools, and incidentals to provide complete and
continuous control and/or eradication of all pests at City and Fire District facilities scheduled to receive
services.
4.15. INVOICES
The Contractor shall prepare a single monthly invoi ce for preventive maintenance that shows the date, time,
and location of every preventive maintenance check. Invoices for preventive maintenance shall be submitted
to City and RCFPD within fifteen (15) days following the end of the month of the reporting period.
4.16. PAYMENT DEDUCTIONS
Should unsatisfactory work not be corrected within the twenty -four (24) hour timeframe, the City and RCFPD
will make deductions in payment to the Vendor. All work documented as not in compliance with these
specifications is subject to payment deductions plus an additional 10% as liquidated damages for
administrative costs. The payment deduction will be determined by the Facilities Superintendent or designated
representative and will be based on what percentage of work for each ta sk is unsatisfactory. The 10%
liquidated damages will apply only to those items deemed unsatisfactory and not the entire contract.
The formula used to calculate the deduction is as follows:
•Monthly Rate X Percentage of Unsatisfactory Work = Performance Deduction
•Performance Deduction X 10% = Liquidated Damages for administrative costs
•Performance Deduction + Liquidated Damages = Total Deduction
For example, during the periodic inspection, the Facilities Superintendent or designated representative
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determines that 15% of the area at one facility is deficient and the monthly rate for the location is $10,000. If
the work is not redone to the City and RCFPD’s satisfaction, the deduction in payment would be calculated as
follows:
$10,000 X 15% = $1,500 (Performance Deduction)
$1,500 X 10% = $150 (Liquidated Damages for administrative costs)
$1,500 + $150 = $1,650 (Total Deduction)
4.17. DAMAGE TO CITY AND RCFPD PROPERTY
The Vendor shall be held responsible for all damage that is caused by his work, workmen, or by his
Subcontractors and the Subcontractor's employees or hires. Patching and replacing of damaged work, shall be
done as directed by the Owner, but the cost of same shall be paid by the Vendor.
At completion of the Work, damage to any portion of the buildings, including but not limited to the building's
interiors and exteriors, drives, walks, underground and overhead work, and the like used by or during the Work
of this Contract shall be repaired or replaced in like manner to the satisfaction of the Owner at Vendor's expense.
4.18. INVENTORY OF CITY AND FIRE DISTRICT FACILITIES
The following facilities are to receive Pest Control services as specified in this contract. Other sites may be
added during the contract period.
Facility Address Area*
Animal Care and Adoption Center 11780 Arrow Route 12,500
Archibald Library 7368 Archibald Avenue 25,000
Central Park Community Centers 11200 Base Line Road 90,000
Civic Center 10500 Civic Center Drive 100,000
Family Resource Center 9791 Arrow Route 12,000
Family Sports Center 8403 Rochester Ave 45,000
Fleet Services 9153 9th Street 10,188
Heritage Park Equestrian area 5546 Beryl Street 700
Lions Center – East 9191 Base Line Road 12,000
Lions Center – West 9161 Base Line Road 12,000
Paul A. Biane Library 12505 Cultural Center Drive 37,000
Public Works Service Center 8794 Lion Street 28,000
Public Safety 10510 Civic Center Drive 35,000
Red Hill Park Concessions Bldg. 7484 Vineyard Avenue 350
Stadium and Adult Sports Complex 8408 Rochester Avenue 60,000
Victoria Gardens Cultural Center
(Excluding Biane Library)
12505 Cultural Center Drive 53,000
Victoria Gardens Police Substation 7743 Kew Avenue 4,000
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Station 171 6627 Amethyst Avenue 7,200
Station 172 9612 San Bernardino Road 6,549
Station 173 12270 Firehouse Court 11,787
Station 174 11297 Jersey Blvd. 19,200
Station 175 11108 Banyan Street 14,187
Station 176 5840 East Avenue 9,594
Station 177 9270 Rancho Street 8,330
Administrative/Ops Office 6623 Amethyst Ave. 1,500
All Risk Training Center 11285 Jersey Blvd. 29,176
Fire Shops 11271 Jersey Blvd. 14,600
Public Safety Facility (under construction) 8870 San Bernardino Rd. 20,572
*Approximate area in square feet, contractor to verify actual square footage and
working conditions at each facility.
5.EVALUATION AND VENDOR SELECTION PROCESS
5.1. INITIAL SCREENING
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those
RFP responses initially determined to be responsive by meeting the RFP requirement as indicated herein will
proceed to the next phase of the evaluation process.
5.2. EVALUATION ACTIVITIES
RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by
an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10),
ten being the highest possible score. The following criteria have been assigned percentages that the criteria will
be scored against, based upon but not limited to the following evaluation criteria factors:
Criteria
Criteria Description
Assigned
Percentage
Vendor Expertise 20
Quality of proposed services or goods 20
Extent to which the Vendors services or goods meet the City and
RCFPD ’s needs 25
Cost 35
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5.3. COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations;
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10)
The score is then added to the spreadsheet criteria scores.
5.4. REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting
department may or may not be present during the process. The reference checks may be conducted by phone
with the information being scribed or conducted by a written form, submitted to the Vendor’s reference
contact. Reference contacts will be asked several predetermined questions for response and to provide a score
from one (1) to ten (10), ten being the highest. Scores are then tab ulated and added to the spreadsheet with
the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact
information for reference checks. All scores are then tabulated into the final Vendor ranking.
Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the
Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not
over the City and RCFPD ’s budgeted amount or Not-to-Exceed amount for the project.
5.5. DEMONSTRATIONS/ INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors
will be provided an opportunity to interview and conduct a demonstration or presentation to further expand
on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation crite ria factors as
stated within the RFP.
5.6. FINANCIAL DOCUMENTATION
Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm’s
financial stability and strength. A financial review will be conducted by the City and RCFPD Finance Department.
Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon
completion of the review, the documentation must clearly be marked as such. The following documentation
will be required of each Vendor on the short-list:
•A copy of the Vendor’s most recent annual report.
•Audited (by a third party), balance sheets and income statements for the past three (3) years.
•If audited data is not available, Vendor shall submit copies of complete tax returns for the
past three (3) years.
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•Describe any regulatory censure and past or pending litigation related to services provided
by the Vendor.
•Indicate all applicable information regarding Vendor ownership changes in the last three (3)
years.
5.7. BEST AND FINAL OFFER
Upon completion of Vendor presentations, the City and RCFPD reserves the right to conduct pre-award
discussions and/or pre-contract negotiations with all or only top ranked Vendors. At which time the City and
RCFPD may request a Best and Final Offer to be submitted from one or all finalists.
5.8. VENDOR SELECTION
The final Vendor selection is based on which Vendor is the most responsive, meeting the City and RCFPD ’s
requirements, offering the best value at the most competitive price. The City and RCFPD is not obligated to
award to the lowest price proposal.
The City and RCFPD may conduct negotiations with several Vendors simultaneously. The City and RCFPD may
also negotiate contract terms with the selected Vendors prior to award. The City and RCFPD, at its sole
discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part
thereof, either separately or to waive any informality and to split or make the award in any manner determined
to be in the best interest of the City and RCFPD.
5.9. LETTER OF INTENT TO AWARD
After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing
Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City and
RCFPD may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely.
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“EXHIBIT A, CITY AND RCFPD OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE
STATEMENT”
It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance
of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal (“RFP”) #20/21-007 for Pest Control Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City and RCFPD)
______________________________________ (Relationship to the Vendors)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal (“RFP”) #20/21-007 for
Pest Control Services have been read and understood and that our Vendors is able to provide and maintain the
coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to
award shall be enough cause for immediate disqualification of award. Failure to maintain said coverage shall
result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT”
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered
non-responsive. It is the Vendors’ responsibility to log into the Bid System to identify and download the number
of addenda that have been posted.
•__________________
•__________________
•__________________
•__________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM”
I certify that neither _____________________________ (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the City and RCFPD is not an agent,
partner or representative of these agencies and is not obliga ted or liable for any action of debts that may arise
out of such independently negotiated piggy -back procurement. Each public agency shall accept sole
responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT G” REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum
of four (4) clients that are similar in size to the City of Rancho Cucamonga and the RCFPD that your company has
conducted comparable or like services. Preferred references should be government agencies and be a current
customer within the past three (3) years. Please verify accuracy of contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
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Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 4
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT H, SIGNATURE OF AUTHORITY”
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFP response.
THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.
Company Name: Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address: Web Address:
Authorized Representative: (print) Title:
Signature: Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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Exhibit B - Contractor's Proposal Dated September 23, 2020
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Exhibit C - Unit Costs
Unit Costs for Pest Control Services (RFP #20/21-007)
Section 1, Complete and continuous control and/or eradication of all pests for City buildings per contract specifications
Item
No.Description Unit Quantity Unit Price Total
1 Animal Care and Adoption Center Month 12 70.00$ 840.00$
2 Archibald Library Month 12 150.00$ 1,800.00$
3 Central Park Community Centers Month 12 200.00$ 2,400.00$
4 Civic Center Month 12 200.00$ 2,400.00$
5 Family Resource Center Month 12 70.00$ 840.00$
6 Family Sports Center Month 12 150.00$ 1,800.00$
7 Fleet Services Month 12 70.00$ 840.00$
8 Heritage Park Equestrian area Month 12 70.00$ 840.00$
9 Lions Center - East Month 12 70.00$ 840.00$
10 Lions Center - West Month 12 70.00$ 840.00$
11 Paul A. Biane Library Month 12 150.00$ 1,800.00$
12 Public Works Service Center Month 12 150.00$ 1,800.00$
13 Public Safety Month 12 150.00$ 1,800.00$
14 Red Hill Park Concessions Bldg Month 12 70.00$ 840.00$
15 Stadium and Adult Sports Complex Month 12 200.00$ 2,400.00$
16 Victoria Gardens Cultural Center (Excluding Biane Library)Month 12 200.00$ 2,400.00$
17 Victoria Gardens Police Substation Month 12 70.00$ 840.00$
25,320.00$ Total for City Facilities:
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Exhibit C - Unit Costs
Unit Costs for Pest Control Services (RFP #20/21-007)
Section 2, Complete and continuous control and/or eradication of all pests for Fire District buildings per contract specifications
Item
No.Description Unit Quantity Unit Price Total
18 Station 171 Month 12 70.00$ 840.00$
19 Station 172 Month 12 70.00$ 840.00$
20 Station 173 Month 12 70.00$ 840.00$
21 Station 174 Month 12 90.00$ 1,080.00$
22 Station 175 Month 12 70.00$ 840.00$
23 Station 176 Month 12 70.00$ 840.00$
24 Station 177 Month 12 70.00$ 840.00$
25 Administrative/Ops Office Month 12 70.00$ 840.00$
26 All Risk Training Center Month 12 90.00$ 1,080.00$
27 Fire Shops Month 12 70.00$ 840.00$
8,880.00$
Section 3, Extra Work Schedule
28 Regular Working Hours Hour 1 100.00$ 100.00$
29 After Hours Hour 1 150.00$ 150.00$
30 Holiday Hours Hour 1 200.00$ 200.00$
Total for Fire Facilities:
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DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Veronica Lopez, Accounts Payable Supervisor
SUBJECT:Consideration to Approve Bi-Weekly Payroll in the Amount of
$1,424,188.32 and Weekly Check Registers (Excluding Checks Issued
to Southern California Gas Company) in the Amount of $7,076,101.06
Dated November 09, 2020 Through November 22, 2020.
RECOMMENDATION:
Staff recommends City Council approve payment of demands as presented.
BACKGROUND:
N/A
ANALYSIS:
N/A
FISCAL IMPACT:
Adequate budgeted funds are available for the payment of demands per the attached listing.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
N/A
ATTACHMENTS:
Attachment 1 - Weekly Check Register
Page 145
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00011556 11/10/2020 A'JONTUE, ROSE ANN 28.00 0.00 28.00
AP 00011557 11/10/2020 ABSOLUTE SECURITY INTERNATIONAL INC 15,854.08 0.00 15,854.08
AP 00011558 11/10/2020 ELECNOR BELCO ELECTRIC INC 112,311.30 0.00 112,311.30
AP 00011559 11/10/2020 FEHR & PEERS 1,035.00 0.00 1,035.00
AP 00011560 11/10/2020 GEOGRAPHICS 35.00 0.00 35.00
AP 00011561 11/10/2020 ILAND INTERNET SOLUTIONS 7,517.62 0.00 7,517.62
AP 00011562 11/10/2020 U S DEPARTMENT OF ENERGY 7,774.32 0.00 7,774.32
AP 00011563 11/12/2020 ABC LOCKSMITHS INC 32.30 0.00 32.30
AP 00011564 11/12/2020 AIRGAS USA LLC 0.00 618.70 618.70
AP 00011565 11/12/2020 DUMBELL MAN FITNESS EQUIPMENT, THE 160.00 0.00 160.00
AP 00011566 11/12/2020 DUNN EDWARDS CORPORATION 58.49 0.00 58.49
AP 00011567 11/12/2020 HOLLIDAY ROCK CO INC 5,554.56 0.00 5,554.56
***AP 00011568 11/12/2020 HOSE MAN INC 216.59 444.06 660.65
AP 00011569 11/12/2020 KME FIRE APPARATUS 0.00 19.28 19.28
AP 00011570 11/12/2020 MCFADDEN DALE HARDWARE 6.14 0.00 6.14
AP 00011571 11/12/2020 MINUTEMAN PRESS 511.63 0.00 511.63
***AP 00011572 11/12/2020 OFFICE DEPOT 2,243.64 124.94 2,368.58
AP 00011573 11/12/2020 SIEMENS MOBILITY INC 65,806.71 0.00 65,806.71
AP 00011574 11/12/2020 THOMPSON PLUMBING SUPPLY INC 419.39 0.00 419.39
AP 00011575 11/12/2020 THOMSON REUTERS WEST PUBLISHING CORP 662.00 0.00 662.00
AP 00011576 11/18/2020 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 23,854.29 0.00 23,854.29
AP 00011577 11/18/2020 CALPINE ENERGY SERVICES LP 102,000.00 0.00 102,000.00
AP 00011578 11/18/2020 FEHR & PEERS 3,422.50 0.00 3,422.50
AP 00011579 11/18/2020 RCCEA 1,803.25 0.00 1,803.25
AP 00011580 11/18/2020 RCPFA 12,599.29 0.00 12,599.29
AP 00011581 11/18/2020 RICHARDS WATSON AND GERSHON 8,242.00 0.00 8,242.00
AP 00011582 11/18/2020 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00
AP 00011583 11/18/2020 SAN BERNARDINO CTY SHERIFFS DEPT 3,565,441.00 0.00 3,565,441.00
AP 00011584 11/18/2020 SHELL ENERGY NORTH AMERICA 316,003.82 0.00 316,003.82
***AP 00011585 11/19/2020 AIRGAS USA LLC 608.47 359.00 967.47
AP 00011586 11/19/2020 BEST BEST & KRIEGER LLP 111.00 0.00 111.00
AP 00011587 11/19/2020 BRODART BOOKS CO 26,232.98 0.00 26,232.98
AP 00011588 11/19/2020 BSN SPORTS LLC 287.02 0.00 287.02
AP 00011589 11/19/2020 CARQUEST AUTO PARTS 452.46 0.00 452.46
AP 00011590 11/19/2020 CITRUS MOTORS ONTARIO INC 0.00 91.46 91.46
AP 00011591 11/19/2020 DUNN EDWARDS CORPORATION 310.94 0.00 310.94
***AP 00011592 11/19/2020 EMCOR SERVICES 18,552.00 425.00 18,977.00
AP 00011593 11/19/2020 HERC RENTALS INC 4,223.51 0.00 4,223.51
AP 00011594 11/19/2020 HOSE MAN INC 280.06 0.00 280.06
AP 00011595 11/19/2020 KME FIRE APPARATUS 0.00 3,203.84 3,203.84
AP 00011596 11/19/2020 LAWSON PRODUCTS INC 0.00 596.36 596.36
AP 00011597 11/19/2020 MINUTEMAN PRESS 167.83 0.00 167.83
***AP 00011598 11/19/2020 OFFICE DEPOT 1,318.39 558.85 1,877.24
AP 00011599 11/19/2020 PSA PRINT GROUP 127.15 0.00 127.15
AP 00011600 11/19/2020 SIEMENS MOBILITY INC 4,130.80 0.00 4,130.80
AP 00011601 11/19/2020 SITEONE LANDSCAPE SUPPLY LLC 1,331.05 0.00 1,331.05
AP 00011602 11/19/2020 TARGET SPECIALTY PRODUCTS 269.20 0.00 269.20
08:15:38
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Report:Page 146
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413858 11/10/2020 360 DEEP CLEANING LLC 0.00 4,810.00 4,810.00
AP 00413859 11/10/2020 ABLE BUILDING MAINTENANCE 5,352.10 0.00 5,352.10
AP 00413860 11/10/2020 ADAPT CONSULTING INC 0.00 801.54 801.54
AP 00413861 11/10/2020 AFLAC GROUP INSURANCE 4,443.28 0.00 4,443.28
AP 00413862 11/10/2020 ALPHAGRAPHICS 433.31 0.00 433.31
AP 00413863 11/10/2020 AMERICAN TRAINING RESOURCES INC 1,779.58 0.00 1,779.58
AP 00413864 11/10/2020 AMTECH ELEVATOR SERVICES 153.00 0.00 153.00
AP 00413865 11/10/2020 ARROW RESTAURANT EQPT & SUPPLIES 0.00 3,866.40 3,866.40
AP 00413866 11/10/2020 ATLAS ENGINEERING WEST INC 2,882.50 0.00 2,882.50
AP 00413867 11/10/2020 BAUER COMPRESSORS 0.00 263.95 263.95
AP 00413868 11/10/2020 BELL, JERED 0.00 324.00 324.00
AP 00413869 11/10/2020 BERNELL HYDRAULICS INC 46.40 0.00 46.40
AP 00413871 11/10/2020 BOOT BARN INC 8,356.22 0.00 8,356.22
AP 00413872 11/10/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 19,881.67 0.00 19,881.67
AP 00413873 11/10/2020 C V W D 728.05 0.00 728.05
***AP 00413879 11/10/2020 C V W D 91,796.83 587.95 92,384.78
AP 00413880 11/10/2020 CAGLE'S APPLIANCE CENTER 0.00 109.69 109.69
AP 00413881 11/10/2020 CALIFORNIA INTEGRATED SOLUTIONS 34,398.93 0.00 34,398.93
AP 00413882 11/10/2020 CAMPOS, ENMA P 170.00 0.00 170.00
AP 00413883 11/10/2020 CCS ORANGE COUNTY JANITORIAL INC 69,289.25 0.00 69,289.25
AP 00413884 11/10/2020 CENTRAL SUPPLY INTERNATIONAL 0.00 91.16 91.16
AP 00413885 11/10/2020 CHAMPION AWARDS & SPECIALTIES 58.19 0.00 58.19
AP 00413886 11/10/2020 CHINO MOWER & ENGINE SERVICE 93.18 0.00 93.18
***AP 00413887 11/10/2020 CINTAS CORPORATION #150 1,046.20 200.75 1,246.95
AP 00413888 11/10/2020 CITY CLERKS ASSOCIATION OF CALIF 85.00 0.00 85.00
AP 00413889 11/10/2020 CIVIC SOLUTIONS INC 9,637.50 0.00 9,637.50
AP 00413890 11/10/2020 COMPETITION ROOFING INC 481.24 0.00 481.24
AP 00413891 11/10/2020 COMPRESSED AIR SPECIALTIES 0.00 3,878.31 3,878.31
AP 00413892 11/10/2020 CONCEPT POWDER COATING 1,440.00 0.00 1,440.00
***AP 00413893 11/10/2020 CONVERGEONE INC 55,679.28 43,139.04 98,818.32
AP 00413894 11/10/2020 CURTIS, ROB 391.35 0.00 391.35
AP 00413895 11/10/2020 DEPARTMENT OF FORESTRY & FIRE PROTECTION 0.00 168.00 168.00
AP 00413896 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
AP 00413897 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
AP 00413898 11/10/2020 DMV RENEWAL 27.00 0.00 27.00
***AP 00413899 11/10/2020 EMPLOYMENT DEVELOPMENT DEPT 200,929.26 2,630.50 203,559.76
AP 00413900 11/10/2020 ERICKSON-HALL CONSTRUCTION CO 0.00 62,270.00 62,270.00
***AP 00413902 11/10/2020 FRONTIER COMM 2,985.40 598.80 3,584.20
AP 00413903 11/10/2020 FUEL SERV 0.00 4,486.56 4,486.56
AP 00413904 11/10/2020 GARCIA, JUSTINE 340.00 0.00 340.00
AP 00413905 11/10/2020 GOSS, ROBERT 0.00 324.00 324.00
***AP 00413906 11/10/2020 GRAINGER 1,248.77 492.42 1,741.19
AP 00413907 11/10/2020 GRAYBAR ELECTRIC COMPANY INC 2,759.69 0.00 2,759.69
AP 00413908 11/10/2020 HERITAGE EDUCATION GROUP 940.00 0.00 940.00
AP 00413909 11/10/2020 HOUSER, PARKE 0.00 20.00 20.00
AP 00413910 11/10/2020 HYDRO TEK SYSTEMS INC 987.65 0.00 987.65
AP 00413911 11/10/2020 ICE DATA PRICING AND REFERENCE DATA LLC 297.96 0.00 297.96
08:15:38
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Report:Page 147
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413912 11/10/2020 ICMA 1,400.00 0.00 1,400.00
AP 00413913 11/10/2020 INLAND PRESORT & MAILING SERVICES 191.49 0.00 191.49
AP 00413914 11/10/2020 INTERWEST CONSULTING GROUP INC 0.00 2,857.12 2,857.12
AP 00413915 11/10/2020 ITRON INC 6,802.40 0.00 6,802.40
AP 00413916 11/10/2020 JLMC 8,404.50 0.00 8,404.50
***AP 00413917 11/10/2020 LANCE SOLL AND LUNGHARD 24,296.00 1,330.00 25,626.00
AP 00413918 11/10/2020 LANDSCAPE WEST MANAGEMENT SERVICES INC 65,970.28 0.00 65,970.28
AP 00413919 11/10/2020 MAGELLAN ADVISORS LLC 13,312.50 0.00 13,312.50
***AP 00413920 11/10/2020 MARIPOSA LANDSCAPES INC 62,454.11 2,428.71 64,882.82
AP 00413921 11/10/2020 MARLINK SA INC 0.00 162.00 162.00
AP 00413922 11/10/2020 MCMASTER-CARR SUPPLY COMPANY 131.70 0.00 131.70
AP 00413923 11/10/2020 MG PETROLEUM INC 697.00 0.00 697.00
AP 00413924 11/10/2020 MONTGOMERY HARDWARE CO 1,362.82 0.00 1,362.82
AP 00413925 11/10/2020 MOUNTAIN VIEW SMALL ENG REPAIR 63.99 0.00 63.99
AP 00413926 11/10/2020 MOUNTAIN VIEW URGENT CARE GROUP INC 10,880.00 0.00 10,880.00
AP 00413927 11/10/2020 MUNICIPAL MAINTENANCE EQUIPMENT INC 803.12 0.00 803.12
AP 00413928 11/10/2020 MUTUAL PROPANE 0.00 20.00 20.00
AP 00413929 11/10/2020 MYERS TIRE SUPPLY COMPANY 533.75 0.00 533.75
***AP 00413930 11/10/2020 NAPA AUTO PARTS 12.16 885.21 897.37
AP 00413931 11/10/2020 NBS 0.00 565.00 565.00
AP 00413932 11/10/2020 NINYO & MOORE 31,533.00 0.00 31,533.00
AP 00413933 11/10/2020 O S T S INC 2,295.00 0.00 2,295.00
AP 00413934 11/10/2020 OCCUPATIONAL HEALTH CTRS OF CA 0.00 385.51 385.51
AP 00413935 11/10/2020 ONTRAC 57.13 0.00 57.13
AP 00413936 11/10/2020 ONWARD ENGINEERING 330.00 0.00 330.00
***AP 00413937 11/10/2020 ORKIN PEST CONTROL 1,572.64 735.05 2,307.69
AP 00413938 11/10/2020 PASMA 75.00 0.00 75.00
***AP 00413939 11/10/2020 PFM ASSET MANAGEMENT LLC 2,483.64 261.65 2,745.29
AP 00413940 11/10/2020 PROFESSIONALS IN HUMAN RESOURCES ASSOCIATION 199.00 0.00 199.00
AP 00413941 11/10/2020 PUBLIC GROUP OF CA LLC, THE 4,297.88 0.00 4,297.88
AP 00413942 11/10/2020 QUADIENT INC 594.87 0.00 594.87
AP 00413943 11/10/2020 RANCHO SMOG CENTER 279.65 0.00 279.65
AP 00413944 11/10/2020 RGB RICE GENERAL BUILDING 2,946.63 0.00 2,946.63
AP 00413945 11/10/2020 SAFE-ENTRY TECHNICAL INC 0.00 993.40 993.40
AP 00413946 11/10/2020 SAN BERNARDINO COUNTY 0.00 12,289.88 12,289.88
AP 00413947 11/10/2020 SAN BERNARDINO COUNTY 50.00 0.00 50.00
AP 00413948 11/10/2020 SAN BERNARDINO CTY AUDITOR CONTROLLER 36,508.28 0.00 36,508.28
AP 00413949 11/10/2020 SANS INSTITUTE 5,340.00 0.00 5,340.00
***AP 00413950 11/10/2020 SCOTT MCLEOD PLUMBING INC 2,907.00 316.00 3,223.00
AP 00413951 11/10/2020 SHOETERIA INC 355.00 0.00 355.00
AP 00413952 11/10/2020 SIMS COMPANY A PARTNERSHIP 232.63 0.00 232.63
***AP 00413957 11/10/2020 SOUTHERN CALIFORNIA EDISON 14,263.97 2,291.58 16,555.55
AP 00413958 11/10/2020 SOUTHERN CALIFORNIA EDISON 11,389.55 0.00 11,389.55
AP 00413959 11/10/2020 STOVER SEED COMPANY 1,955.67 0.00 1,955.67
AP 00413960 11/10/2020 SUN BADGE CO 0.00 2,242.20 2,242.20
AP 00413961 11/10/2020 SUPERION LLC 116,982.08 0.00 116,982.08
AP 00413962 11/10/2020 TACTICAL FIRE EQUIPMENT LLC 0.00 2,676.48 2,676.48
08:15:38
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Report:Page 148
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00413963 11/10/2020 TELEFLEX LLC 0.00 2,601.50 2,601.50
AP 00413964 11/10/2020 TINKER GLASS CONTRACTORS INC 1,680.00 0.00 1,680.00
AP 00413965 11/10/2020 TOMCO LLC 3,371.58 0.00 3,371.58
AP 00413966 11/10/2020 TORO TOWING 550.00 0.00 550.00
AP 00413967 11/10/2020 TURNOUT MAINTENANCE COMPANY LLC 0.00 1,260.68 1,260.68
AP 00413968 11/10/2020 UNIVERSAL FLEET SUPPLY 0.00 343.66 343.66
AP 00413969 11/10/2020 UPS 224.00 0.00 224.00
AP 00413970 11/10/2020 VICTOR MEDICAL COMPANY 1,216.63 0.00 1,216.63
AP 00413971 11/10/2020 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00
AP 00413972 11/10/2020 WESTRUX INTERNATIONAL INC 0.00 1,015.63 1,015.63
AP 00413973 11/12/2020 CREEKSIDE ALTA LOMA - PINNACLE LIVING 3,600.00 0.00 3,600.00
AP 00413974 11/12/2020 LMC 8,036.00 0.00 8,036.00
AP 00413975 11/12/2020 LMC 7,200.00 0.00 7,200.00
AP 00413976 11/18/2020 ADONAI 1,696.05 0.00 1,696.05
AP 00413977 11/18/2020 AFLAC GROUP INSURANCE 24.58 0.00 24.58
AP 00413978 11/18/2020 AHN MD, BYUNG 0.00 1,500.00 1,500.00
AP 00413979 11/18/2020 AIR & HOSE SOURCE INC 150.21 0.00 150.21
AP 00413980 11/18/2020 ALTA LOMA ANIMAL CLINIC INC 47,800.00 0.00 47,800.00
AP 00413981 11/18/2020 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 3,245.00 0.00 3,245.00
AP 00413982 11/18/2020 ARCHIBALD PET HOSPITAL 400.00 0.00 400.00
AP 00413983 11/18/2020 AUFBAU CORPORATION 45,906.00 0.00 45,906.00
AP 00413984 11/18/2020 BAKER & TAYLOR LLC 912.30 0.00 912.30
AP 00413985 11/18/2020 BASELINE ANIMAL HOSPITAL 400.00 0.00 400.00
AP 00413986 11/18/2020 BDM RESOURCES & MANAGEMENT 176.41 0.00 176.41
AP 00413987 11/18/2020 BERN MARIE'S PROMOTIONAL PRODUCTS 1,606.93 0.00 1,606.93
AP 00413988 11/18/2020 BRIGHTVIEW LANDSCAPE SERVICES INC 18,237.30 0.00 18,237.30
AP 00413989 11/18/2020 C P CONSTRUCTION INC 1,000,920.95 0.00 1,000,920.95
AP 00413990 11/18/2020 C T & T CONCRETE PAVING INC 29,141.25 0.00 29,141.25
AP 00413991 11/18/2020 C V W D 0.00 317.75 317.75
AP 00413992 11/18/2020 C V W D 976.18 0.00 976.18
***AP 00413996 11/18/2020 C V W D 27,803.63 757.04 28,560.67
AP 00413997 11/18/2020 CACEO 285.00 0.00 285.00
***AP 00413998 11/18/2020 CALIF DEPT OF TAX & FEE ADMINISTRATION 67.79 928.84 996.63
AP 00413999 11/18/2020 CALIFORNIA, STATE OF 314.11 0.00 314.11
AP 00414000 11/18/2020 CALIFORNIA, STATE OF 127.52 0.00 127.52
AP 00414001 11/18/2020 CALIFORNIA, STATE OF 342.73 0.00 342.73
AP 00414002 11/18/2020 CALIFORNIA, STATE OF 32.26 0.00 32.26
AP 00414003 11/18/2020 CALIX INC 12,622.63 0.00 12,622.63
AP 00414004 11/18/2020 CAMERON-DANIEL PC 2,501.00 0.00 2,501.00
AP 00414005 11/18/2020 CDW GOVERNMENT INC 9,462.71 0.00 9,462.71
AP 00414006 11/18/2020 CERTIFIED TOWING INC 1,007.00 0.00 1,007.00
AP 00414007 11/18/2020 CHOW, NAOMI 50.00 0.00 50.00
AP 00414008 11/18/2020 CINTAS CORPORATION #150 0.00 159.67 159.67
AP 00414009 11/18/2020 CONSOLIDATED ELECTRICAL DISTR INC 284.46 0.00 284.46
AP 00414010 11/18/2020 CORODATA MEDIA STORAGE INC 62.55 0.00 62.55
AP 00414011 11/18/2020 COSTCO PHARMACY #0678 1,219.39 0.00 1,219.39
AP 00414012 11/18/2020 COVETRUS NORTH AMERICA 2,046.35 0.00 2,046.35
08:15:38
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Report:Page 149
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00414013 11/18/2020 CREATIVE BRAIN LEARNING LLC 41.30 0.00 41.30
AP 00414014 11/18/2020 CYBER SECURITY SOURCE 880.00 0.00 880.00
AP 00414015 11/18/2020 DEPARTMENT OF CONSUMER AFFAIRS 115.00 0.00 115.00
AP 00414016 11/18/2020 DEPARTMENT OF JUSTICE 352.00 0.00 352.00
AP 00414017 11/18/2020 DIRECTV 74.24 0.00 74.24
AP 00414018 11/18/2020 ECONOLITE CONTROL PRODUCTS INC 23,538.00 0.00 23,538.00
AP 00414019 11/18/2020 ELANCO US INC 162.26 0.00 162.26
AP 00414020 11/18/2020 EXPERIAN 52.00 0.00 52.00
AP 00414021 11/18/2020 FEDERAL EXPRESS CORP 30.15 0.00 30.15
AP 00414022 11/18/2020 FIRST AID 2000 27.92 0.00 27.92
AP 00414023 11/18/2020 FORTIN LAW GROUP 3,265.50 0.00 3,265.50
AP 00414024 11/18/2020 FRANKLIN TRUCK PARTS INC 0.00 60.88 60.88
AP 00414025 11/18/2020 FUEL SERV 3,278.58 0.00 3,278.58
AP 00414026 11/18/2020 GENTRY BROTHERS INC 210,067.95 0.00 210,067.95
AP 00414027 11/18/2020 GEORGE HILLS COMPANY 369.00 0.00 369.00
AP 00414028 11/18/2020 GONZALEZ, MARIA 50.00 0.00 50.00
AP 00414029 11/18/2020 GOSE, DALE 50.00 0.00 50.00
AP 00414030 11/18/2020 GRAINGER 331.15 0.00 331.15
AP 00414031 11/18/2020 GRAYBAR ELECTRIC COMPANY INC 102.58 0.00 102.58
AP 00414032 11/18/2020 GUARDADO, CHRISTINE 476.68 0.00 476.68
AP 00414033 11/18/2020 HARTE, KASSANDRA 50.00 0.00 50.00
AP 00414034 11/18/2020 HLP INC 163.10 0.00 163.10
AP 00414035 11/18/2020 HOME DEPOT CREDIT SERVICES 614.10 0.00 614.10
AP 00414036 11/18/2020 HOT DOG ON A STICK 1,503.94 0.00 1,503.94
AP 00414037 11/18/2020 HR GREEN PACIFIC INC 9,390.00 0.00 9,390.00
AP 00414038 11/18/2020 HUDSON, BRYNEE 184.00 0.00 184.00
AP 00414039 11/18/2020 HUNTINGTON HARDWARE CO INC 772.81 0.00 772.81
AP 00414040 11/18/2020 IDEXX DISTRIBUTION INC 1,282.37 0.00 1,282.37
AP 00414041 11/18/2020 INLAND PRESORT & MAILING SERVICES 222.96 0.00 222.96
AP 00414042 11/18/2020 J AND S STRIPING CO INC 5,217.69 0.00 5,217.69
AP 00414043 11/18/2020 JTB SUPPLY COMPANY 4,847.90 0.00 4,847.90
AP 00414044 11/18/2020 JURMAN, KIMBERLY 26.92 0.00 26.92
AP 00414045 11/18/2020 LAU, MELISSA 50.00 0.00 50.00
AP 00414046 11/18/2020 LEIGHTON CONSULTING INC 3,046.34 0.00 3,046.34
AP 00414047 11/18/2020 LEVEL 3 COMMUNICATIONS LLC 5,460.19 0.00 5,460.19
AP 00414048 11/18/2020 LOCAL AGENCY FORMATION COMMISSION 3,599.32 0.00 3,599.32
***AP 00414049 11/18/2020 MARIPOSA LANDSCAPES INC 29,501.25 2,428.71 31,929.96
AP 00414050 11/18/2020 MARTIN, RICHARD C 4,683.69 0.00 4,683.69
AP 00414051 11/18/2020 MATERIAL DAMAGE APPRAISAL 45.00 0.00 45.00
AP 00414052 11/18/2020 MCMASTER-CARR SUPPLY COMPANY 113.81 0.00 113.81
AP 00414053 11/18/2020 MIDWEST TAPE 4,549.86 0.00 4,549.86
AP 00414054 11/18/2020 MIELKE, BRETT 0.00 324.00 324.00
AP 00414055 11/18/2020 MOUNTAIN VIEW SMALL ENG REPAIR 27.99 0.00 27.99
AP 00414056 11/18/2020 NAPA AUTO PARTS 0.00 356.19 356.19
***AP 00414057 11/18/2020 OCCUPATIONAL HEALTH CTRS OF CA 8,466.00 464.17 8,930.17
AP 00414058 11/18/2020 ONTARIO SPAY AND NEUTER INC 600.00 0.00 600.00
AP 00414059 11/18/2020 PIP PRINTING 865.07 0.00 865.07
08:15:38
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Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
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Report:Page 150
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
AP 00414060 11/18/2020 POSTAL PERFECT 15.00 0.00 15.00
AP 00414061 11/18/2020 PRE-PAID LEGAL SERVICES INC 60.17 0.00 60.17
AP 00414062 11/18/2020 QUALITY CODE PUBLISHING 1,406.30 0.00 1,406.30
AP 00414063 11/18/2020 QUERY, JEFFREY 31.22 0.00 31.22
AP 00414064 11/18/2020 RANCHO WEST ANIMAL HOSPITAL 50.00 0.00 50.00
AP 00414065 11/18/2020 SAN BERNARDINO CO AUDITOR CONT 12,244.38 0.00 12,244.38
AP 00414066 11/18/2020 SAN BERNARDINO CTY AUDITOR CONTROLLER 26.00 0.00 26.00
AP 00414067 11/18/2020 SAN MARINO ROOF CO INC 0.00 15,956.00 15,956.00
AP 00414068 11/18/2020 SBPEA 2,486.03 0.00 2,486.03
AP 00414069 11/18/2020 SCHAFER, KAREN 206.93 0.00 206.93
AP 00414070 11/18/2020 SCOTT MCLEOD PLUMBING INC 198.00 0.00 198.00
***AP 00414071 11/18/2020 SHEAKLEY PENSION ADMINISTRATION 459.65 182.45 642.10
AP 00414072 11/18/2020 SHERIFFS COURT SERVICES 100.00 0.00 100.00
AP 00414073 11/18/2020 SHRED PROS 330.00 0.00 330.00
AP 00414074 11/18/2020 SILVER & WRIGHT LLP 0.00 2,293.50 2,293.50
AP 00414075 11/18/2020 SIRSIDYNIX 49,797.67 0.00 49,797.67
AP 00414076 11/18/2020 SO CAL SANDBAGS 390.06 0.00 390.06
***AP 00414081 11/18/2020 SOUTHERN CALIFORNIA EDISON 13,647.67 1,131.96 14,779.63
AP 00414082 11/18/2020 SOUTHERN CALIFORNIA EDISON 13,445.00 0.00 13,445.00
AP 00414083 11/18/2020 SOUTHERN CALIFORNIA EDISON 61,252.60 0.00 61,252.60
AP 00414084 11/18/2020 SOUTHERN CALIFORNIA EDISON 415.19 0.00 415.19
AP 00414085 11/18/2020 STANLEY ACCESS TECHNOLOGIES LLC 218.88 0.00 218.88
AP 00414086 11/18/2020 STIEGER, MICHAEL 10,000.00 0.00 10,000.00
AP 00414087 11/18/2020 STRATEGIC ECONOMICS INC 9,688.75 0.00 9,688.75
AP 00414088 11/18/2020 TOLL, RICHARD 0.00 1,009.26 1,009.26
AP 00414089 11/18/2020 UNITED SITE SERVICES OF CA INC 301.45 0.00 301.45
AP 00414090 11/18/2020 UNITED WAY 50.00 0.00 50.00
AP 00414091 11/18/2020 UPS 31.00 0.00 31.00
AP 00414092 11/18/2020 UTILIQUEST 1,012.23 0.00 1,012.23
AP 00414093 11/18/2020 VALENZUELA, ANDRES 48.82 0.00 48.82
AP 00414094 11/18/2020 VERIZON 32.90 0.00 32.90
AP 00414098 11/18/2020 VERIZON WIRELESS - LA 5,398.11 0.00 5,398.11
AP 00414099 11/18/2020 VERIZON WIRELESS - LA 492.09 0.00 492.09
AP 00414100 11/18/2020 VERIZON WIRELESS - LA 175.63 0.00 175.63
AP 00414101 11/18/2020 VERIZON WIRELESS - LA 474.48 0.00 474.48
AP 00414102 11/18/2020 VERIZON WIRELESS - LA 83.66 0.00 83.66
AP 00414103 11/18/2020 VISION SERVICE PLAN CA 10,547.74 0.00 10,547.74
AP 00414104 11/18/2020 VOHNE LICHE KENNELS INC 125.00 0.00 125.00
AP 00414105 11/18/2020 WEI, XIA 267.00 0.00 267.00
AP 00414106 11/18/2020 WENGER, JEFF 0.00 2,073.13 2,073.13
AP 00414107 11/18/2020 WEST COAST SIDING & TRIM 180.87 0.00 180.87
AP 00414108 11/18/2020 WHITEHEAD CONSTRUCTION 12,473.50 0.00 12,473.50
AP 00414109 11/18/2020 WILLDAN ENGINEERING 2,411.00 0.00 2,411.00
AP 00414110 11/18/2020 XEROX FINANCIAL SERVICES 359.02 0.00 359.02
AP 00414111 11/18/2020 YI, KAITLYN 50.00 0.00 50.00
AP 00414112 11/18/2020 ZONES CORPORATE SOLUTIONS 28,305.93 0.00 28,305.93
08:15:38
11/23/2020Current Date:VLOPEZ - VERONICA LOPEZ Page:6
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
User:
Report:Page 151
Agenda Check Register
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT
Excluding So Calif Gas Company.
AND
CITY OF RANCHO CUCAMONGA
11/9/2020 through 11/22/2020
Check No.Check Date Vendor Name City Fire Amount
$7,076,101.06
$7,277,210.43
$201,109.37
Note:
Grand Total:
Total Fire:
Total City:
*** Check Number includes both City and Fire District expenditures
08:15:38
11/23/2020Current Date:VLOPEZ - VERONICA LOPEZ Page:7
Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout
User:
Report:Page 152
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Robert Neiuber, Human Resources Director
Lucy Alvarez-Nunez, Management Analyst I
SUBJECT:Consideration of a Resolution, Adopting Salary Schedules for Fiscal
Year 2020-21, Including a Part-time Employees Benefit Summary.
(RESOLUTION NO. 2020-119)
RECOMMENDATION:
Staff recommends the City Council of the City of Rancho Cucamonga adopt the attached
resolution approving the salary schedules for Fiscal Year 2020-21 for job classifications employed
by the City, including a part-time employee benefit summary.
BACKGROUND:
The City Council traditionally adopts salary resolutions biannually for classifications employed by
the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries,
additions and deletions of classifications, changes in job titles and other terms of
employment. These resolutions also cover the State and Federally required benefits afforded to
part-time employees, outline specific benefits for work-life balance designated part-time
employees, and affirm the current benefits afforded to City Council Members.
The State of California minimum wage will increase from $13.00 to $14.00 per hour effective
January 1, 2021.
The Part-time City Employees salary schedule contains positions tied to full-time equivalent
positions. Over time, these full-time equivalent positions have received increases in accordance
with their respective Memorandum of Understanding resulting in higher hourly rates.
ANALYSIS:
The attached resolution adopts changes to the Part-time City Employees salary schedule to
include:
An increase to positions with steps that fall below the minimum wage in order to bring the
amount to legal compliance with the State of California minimum wage law. This change
moves the range of those positions to a single step at $14.01 per hour.
An increase to the top range of those part-time positions tied to a full-time equivalent
position in order to bring the hourly rate equal to the full-time equivalent amount. This
change does not result in automatic increases to part-time employees in those positions.
Employees will be eligible to receive annual merit increases which will allow for growth to
the top range.
Page 153
Page 2
3
9
0
Deletion of the Animal License Canvasser title. This position is currently not filled, and it
is anticipated that this position will not be filled in the future.
Changes to the Rancho Cucamonga City Employees Association salary schedule include:
Addition of the Community Improvement Supervisor classification in order to assist with
succession planning. This change brings back the Community Improvement Supervisor
title at the same salary range as the Building Inspection Supervisor. This change provides
the option to recruit a broader pool of candidates to hire and train for the Community
Improvement Manager, if necessary.
Deletion of the Library Page title. This position is currently not filled in a full-time capacity.
Deletion of the Animal License Canvasser title. This position is currently not filled, and it
is anticipated that this position will not be filled in the future.
All other salary schedules, classifications, job titles, and other terms of employment remain the
same.
Staff recommends that the City Council approve the resolution updating the salary schedules for
job classifications employed by the City, including a part-time employee benefit summary and City
Council benefits for Fiscal Year 2020-21.
FISCAL IMPACT:
Adjustments to the part-time salary ranges and their fiscal impacts were accounted for in the
current fiscal year budget. Adjustments to the RCCEA salary schedule will have no fiscal impacts
at this time.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
PROVIDING AND NURTURING A HIGH QUALITY OF LIFE FOR ALL
The City is responsible for ensuring classification titles reflect, attract and retain an exceptional
workforce and to ensure compliance of minimum wage laws which provide and nurture a high
quality for all.
ATTACHMENTS:
Attachment 1 – Resolution No. 2020-119
Attachment 2 - Teamsters Local 1932 Salary Schedule
Attachment 3 - Executive Management Group Salary Schedule
Attachment 4 - Rancho Cucamonga City Employees Association Salary Schedule
Attachment 5 - Part-time City Employees Salary Schedule
Attachment 6 - Part-time Employee Benefit Summary
Attachment 7 - City Council Benefits
Page 154
RESOLUTION NO. 2020-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE
SALARY SCHEDULES FOR FISCAL YEAR 2020-21, INCLUDING
A PART-TIME EMPLOYEE BENEFIT SUMMARY.
WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is
necessary for the efficient operation and management of the City that policies be established
prescribing salary ranges, benefits and holidays and other policies for employees of the City of
Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted
salary resolutions establishing salary ranges, benefits and other terms of employment for
employees of the City of Rancho Cucamonga; and
WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is
necessary from time to time to amend the salary resolution to accommodate changes in position
titles, classifications salary ranges, benefits and other terms of employment including an outline
of State and Federally required benefits afforded to part-time employees; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES, to approve the attached salary schedules for the Executive Management
Group, Teamsters Local 1932, Rancho Cucamonga City Employees Association, and Part-Time
City positions, including a Part-Time Employee Benefit Summary (Attachments 2-6) effective
January 1, 2021.
PASSED, APROVED AND ADOPTED this 2nd day of December, 2020.
Page 155
Class Title Step Amount Step Amount Step Amount
Electrician 5457 $4,690 5497 $5,726 5517 $6,328
Equipment Operator 5425 $3,999 5465 $4,882 5485 $5,394
Inventory Specialist Equipment/Mat 5389 $3,342 5429 $4,079 5449 $4,507
Lead Maintenance Worker 5429 $4,079 5469 $4,980 5489 $5,502
Lead Mechanic 5440 $4,310 5480 $5,260 5500 $5,812
Maintenance Coordinator 5452 $4,575 5492 $5,584 5512 $6,171
Maintenance Worker 5391 $3,375 5431 $4,119 5451 $4,550
Mechanic 5430 $4,100 5470 $5,005 5490 $5,530
Senior Maintenance Worker 5401 $3,546 5441 $4,330 5461 $4,785
Signal & Lighting Coordinator 5479 $5,235 5519 $6,390 5539 $7,061
Signal & Lighting Technician 5452 $4,575 5492 $5,584 5512 $6,171
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
PUBLIC WORKS MAINTENANCE EMPLOYEES
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Represented By
THE TEAMSTERS LOCAL 1932
ATTACHMENT 2Page156
Minimum Control Point Maximum
Class Title Step Amount Step Amount Step Amount
Animal Services Director 1604 $9,478 1644 $11,570 1674 $13,427
Assistant City Manager 1672 $13,305 1712 $17,282 1742 $18,863
Building and Safety Services Director 1609 $9,716 1649 $11,863 1679 $13,777
City Clerk Services Director 1594 $9,016 1632 $10,897 1675 $13,505
City Manager 1756 $20,226 1796 $24,693 1826 $28,678
Community Services Director 1627 $10,629 1667 $12,977 1697 $15,070
Deputy City Manager/Administrative Services 1647 $11,744 1687 $14,338 1717 $16,652
Deputy City Manager/Civic & Cultural Services 1647 $11,744 1687 $14,338 1717 $16,652
Deputy City Manager/ Econ. & Comm. Dev.1647 $11,744 1687 $14,338 1717 $16,652
Eng Svs Director/City Engineer 1628 $10,682 1668 $13,041 1698 $15,145
Finance Director 1629 $10,736 1669 $13,106 1699 $15,222
Human Resources Director 1621 $10,316 1661 $12,593 1691 $14,627
Innovation and Technology Director 1637 $11,174 1677 $13,640 1697 $15,070
Library Director 1615 $10,012 1655 $12,222 1685 $14,195
Planning Director 1621 $10,316 1661 $12,593 1691 $14,627
Public Works Services Director 1609 $9,716 1649 $11,863 1679 $13,777
Fire Chief*A $15,517 G $19,804
* Included for informational purposes only - This is a Fire District Management Employee Group position not a City position
EXECUTIVE MANAGEMENT GROUP
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Monthly Pay Ranges effective January 1, 2021
ATTACHMENT 3Page157
Minimum Control Point Maximum
Class Title Step Amount Step Amount Step Amount
Account Clerk 4375 $3,055 4415 $3,730 4435 $4,121
Account Technician 4423 $3,881 4463 $4,737 4483 $5,235
Accountant#3465 $4,786 3505 $5,842 3525 $6,454
Accounting Manager*2525 $6,454 2565 $7,878 2585 $8,705
Accounts Payable Supervisor#3470 $4,906 3510 $5,989 3530 $6,618
Administrative Assistant 4349 $2,684 4409 $3,619 4429 $3,999
Administrative Technician 4437 $4,163 4477 $5,081 4497 $5,613
Animal Behavior Specialist 4388 $3,259 4428 $3,979 4448 $4,397
Animal Care Attendant 4349 $2,684 4389 $3,276 4409 $3,619
Animal Care Supervisor#3416 $3,747 3456 $4,576 3476 $5,054
Animal Caretaker 4378 $3,102 4418 $3,785 4438 $4,182
Animal Center Manager*2506 $5,872 2546 $7,168 2566 $7,918
Animal Rescue Specialist 4388 $3,259 4428 $3,979 4448 $4,397
Animal Services Dispatcher 4369 $2,965 4409 $3,619 4429 $3,999
Animal Services Officer I 4421 $3,843 4461 $4,691 4481 $5,183
Animal Services Officer II 4441 $4,245 4481 $5,183 4501 $5,727
Artistic Producer - Mainstreet Theatre
Company
4450 $4,441 4490 $5,421 4510 $5,989
Assistant Engineer#3488 $5,366 3528 $6,551 3548 $7,239
Assistant Planner#3468 $4,858 3508 $5,930 3528 $6,551
Assistant to the City Manager*2548 $7,239 2588 $8,836 2608 $9,763
Associate Engineer#3518 $6,233 3558 $7,608 3578 $8,407
Associate Planner#3487 $5,340 3527 $6,520 3547 $7,203
Box Office Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Budget Analyst#3515 $6,140 3555 $7,495 3575 $8,281
Building Inspection Supervisor#2 3504 $5,812 3544 $7,096 3564 $7,840
Building Inspector I2 4444 $4,308 4484 $5,260 4504 $5,812
Building Inspector II2 4464 $4,761 4504 $5,812 4524 $6,422
Building and Safety Manager*2533 $6,718 2573 $8,199 2593 $9,060
Business License Clerk 4378 $3,102 4418 $3,785 4438 $4,182
Business License Inspector 4418 $3,785 4458 $4,621 4478 $5,106
Business License Program Coordinator#3432 $4,060 3472 $4,954 3492 $5,474
Business License Program Supervisor#3470 $4,906 3510 $5,989 3530 $6,618
Business License Technician 4408 $3,602 4448 $4,397 4468 $4,858
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
ATTACHMENT 4Page158
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
City Clerk Records Management Analyst#3470 $4,906 3510 $5,989 3530 $6,618
City Planner/Planning Manager*2583 $8,619 2623 $10,520 2643 $11,625
Community Affairs Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Community Affairs Manager*2565 $7,878 2605 $9,619 2625 $10,626
Community Affairs Officer#3515 $6,140 3555 $7,495 3575 $8,281
Community Affairs Senior Coordinator#3480 $5,156 3520 $6,296 3540 $6,956
Community Affairs Specialist 4350 $2,696 4390 $3,292 4410 $3,637
Community Affairs Technician 4437 $4,163 4477 $5,081 4497 $5,613
Community Improvement Manager*2533 $6,718 2573 $8,199 2593 $9,060
Community Improvement Supervisor#2 3504 $5,812 3544 $7,096 3564 $7,840
Community Improvement Officer I 4421 $3,843 4461 $4,691 4481 $5,183
Community Improvement Officer II 4441 $4,245 4481 $5,183 4501 $5,727
Community Programs Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Community Programs Specialist 4437 $4,163 4477 $5,081 4497 $5,613
Community Services Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Community Services Manager*2506 $5,872 2546 $7,168 2566 $7,918
Community Services Project Coordinator#3500 $5,698 3540 $6,956 3560 $7,684
Community Services Specialist 4350 $2,696 4390 $3,292 4410 $3,637
Community Services Superintendent*2536 $6,819 2576 $8,323 2596 $9,196
Community Services Supervisor#3480 $5,156 3520 $6,296 3540 $6,956
Community Services Technician 4437 $4,163 4477 $5,081 4497 $5,613
Community Theater Producer 4450 $4,441 4490 $5,421 4510 $5,989
Cultural Center Manager*2536 $6,819 2576 $8,323 2596 $9,196
Customer Service Representative 4378 $3,102 4418 $3,785 4438 $4,182
Deputy City Clerk#3430 $4,019 3470 $4,906 3490 $5,421
Deputy Director of City Clerk Services*2535 $6,785 2575 $8,281 2595 $9,150
Deputy Director of Community Services*2590 $8,925 2630 $10,895 2650 $12,039
Deputy Dir. of Engineering/A. City Engineer*2590 $8,925 2630 $10,895 2650 $12,039
Deputy Dir. of Engineering/Utilities & Enviro.*2584 $8,662 2624 $10,574 2644 $11,684
Deputy Director of Human Resources*2590 $8,925 2630 $10,895 2650 $12,039
Deputy Dir. of Innovation and Technology*2558 $7,608 2598 $9,287 2618 $10,263
Deputy Director of Library Services*2572 $8,158 2612 $9,959 2632 $11,004
Deputy Director of Public Works*2590 $8,925 2630 $10,895 2650 $12,039
Engineering Aide 4421 $3,843 4461 $4,691 4481 $5,183
ATTACHMENT 4Page159
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
Engineering Technician 4441 $4,245 4481 $5,183 4501 $5,727
Environmental Programs Coordinator#3503 $5,783 3543 $7,061 3563 $7,801
Environmental Programs Inspector2 4464 $4,761 4504 $5,812 4524 $6,422
Environmental Programs Manager*2539 $6,922 2579 $8,449 2599 $9,335
Event & Rental Services Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Executive Assistant II#3444 $4,308 3484 $5,260 3504 $5,812
Executive Assistant1 4394 $3,359 4464 $4,761 4484 $5,260
Facilities Superintendent*2536 $6,819 2576 $8,323 2596 $9,196
Finance Manager*2559 $7,646 2599 $9,335 2619 $10,315
Fleet Supervisor#2 3488 $5,366 3528 $6,551 3548 $7,239
Front of House Coordinator 4450 $4,441 4490 $5,421 4510 $5,989
Fund Development Coordinator#3470 $4,906 3510 $5,989 3530 $6,618
GIS Analyst#3505 $5,842 3545 $7,132 3565 $7,878
GIS Specialist 4456 $4,576 4496 $5,585 4516 $6,171
GIS Supervisor#3535 $6,785 3575 $8,281 3595 $9,150
GIS Technician 4436 $4,140 4476 $5,054 4496 $5,585
Human Resources Clerk 4389 $3,276 4429 $3,999 4449 $4,418
Human Resources Technician 4399 $3,443 4439 $4,202 4459 $4,645
Information Technology Analyst I#3505 $5,842 3545 $7,132 3565 $7,878
Information Technology Analyst II#3520 $6,296 3560 $7,684 3580 $8,489
Information Technology Specialist I 4456 $4,576 4496 $5,585 4516 $6,171
Information Technology Specialist II 4471 $4,931 4511 $6,019 4531 $6,650
Information Technology Technician 4411 $3,655 4451 $4,461 4471 $4,931
Librarian I# 3435 $4,121 3475 $5,031 3495 $5,558
Librarian II#3457 $4,598 3497 $5,613 3517 $6,203
Library Assistant I#3373 $3,023 3413 $3,691 3433 $4,079
Library Assistant II#3414 $3,711 3454 $4,530 3474 $5,005
Library Clerk 4356 $2,778 4396 $3,392 4416 $3,747
Library Page II 4329 $2,428 4333 $2,478 4353 $2,737
Library Services Manager*2506 $5,872 2546 $7,168 2566 $7,918
Library Technician 4393 $3,341 4433 $4,079 4453 $4,507
Maintenance Supervisor#2 3488 $5,366 3528 $6,551 3548 $7,239
Management Aide 4440 $4,225 4480 $5,156 4500 $5,698
ATTACHMENT 4Page160
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
Management Analyst I#3470 $4,906 3510 $5,989 3530 $6,618
Management Analyst II#3498 $5,641 3538 $6,888 3558 $7,608
Management Analyst III#3515 $6,140 3555 $7,495 3575 $8,281
Office Services Clerk 4369 $2,965 4409 $3,619 4429 $3,999
Park/Landscape Maintenance Supt*2 2536 $6,819 2576 $8,323 2596 $9,196
Patron & Events Supervisor#3480 $5,156 3520 $6,296 3540 $6,956
Payroll Supervisor#3470 $4,906 3510 $5,989 3530 $6,618
Plan Check & Inspection Manager*2533 $6,718 2573 $8,199 2595 $9,150
Planning Specialist 4443 $4,287 4483 $5,235 4503 $5,783
Planning Technician 4423 $3,881 4463 $4,737 4483 $5,235
Plans Examiner I 4474 $5,005 4514 $6,110 4534 $6,751
Plans Examiner II#3488 $5,366 3528 $6,551 3548 $7,239
Principal Accountant*2532 $6,684 2572 $8,158 2592 $9,014
Principal Engineer*2567 $7,958 2607 $9,713 2627 $10,732
Principal Librarian*2495 $5,558 2535 $6,785 2555 $7,495
Principal Management Analyst*2543 $7,061 2583 $8,619 2603 $9,523
Principal Planner*2537 $6,853 2577 $8,365 2597 $9,241
Procurement & Contracts Analyst#3433 $4,079 3473 $4,980 3493 $5,503
Procurement Clerk 4374 $3,040 4414 $3,711 4434 $4,100
Procurement Manager*2530 $6,618 2570 $8,078 2590 $8,925
Procurement Technician 4411 $3,655 4451 $4,461 4471 $4,931
Public Services Technician I 4413 $3,691 4453 $4,507 4473 $4,980
Public Services Technician II 4423 $3,881 4463 $4,737 4483 $5,235
Public Services Technician III 4443 $4,287 4483 $5,235 4503 $5,783
Public Works Inspector I2 4444 $4,308 4484 $5,260 4504 $5,812
Public Works Inspector II2 4464 $4,761 4504 $5,812 4524 $6,422
Public Works Maintenance Manager*2566 $7,918 2606 $9,666 2626 $10,679
Public Works Safety Coordinator #2 3468 $4,858 3508 $5,930 3528 $6,551
Records Clerk 4358 $2,806 4398 $3,426 4418 $3,785
Records Coordinator 4386 $3,226 4426 $3,940 4446 $4,352
Revenue Manager*2532 $6,684 2572 $8,158 2592 $9,014
Risk Analyst#3433 $4,079 3473 $4,980 3493 $5,503
Risk Management Coordinator#3470 $4,906 3510 $5,989 3530 $6,618
ATTACHMENT 4Page161
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
Senior Account Clerk 4395 $3,375 4435 $4,121 4455 $4,552
Senior Account Technician 4446 $4,352 4486 $5,314 4506 $5,872
Senior Accountant#3498 $5,641 3538 $6,888 3558 $7,608
Senior Animal Services Officer#3461 $4,691 3501 $5,727 3521 $6,327
Senior Building Inspector#2 3484 $5,260 3524 $6,422 3544 $7,096
Senior Business License Clerk 4398 $3,426 4438 $4,182 4458 $4,621
Senior Civil Engineer*2547 $7,203 2587 $8,792 2607 $9,713
Senior Community Improvement Officer#3461 $4,691 3501 $5,727 3521 $6,327
Senior Electrician #3485 $5,288 3525 $6,454 3545 $7,132
Senior Executive Assistant*2460 $4,668 2500 $5,698 2520 $6,296
Senior GIS Analyst #3520 $6,296 3560 $7,684 3580 $8,489
Senior Information Technology Analyst#3535 $6,785 3575 $8,281 3595 $9,150
Senior Information Technology Specialist 4493 $5,503 4533 $6,718 4553 $7,422
Senior Librarian#3468 $4,858 3508 $5,930 3528 $6,551
Senior Park Planner#3500 $5,698 3540 $6,956 3560 $7,684
Senior Planner*2517 $6,203 2557 $7,570 2577 $8,365
Senior Plans Examiner#3503 $5,783 3543 $7,061 3563 $7,801
Senior Procurement Technician#3463 $4,737 3503 $5,783 3523 $6,390
Senior Risk Management Analyst#3515 $6,140 3555 $7,495 3575 $8,281
Senior Veterinary Technician#3461 $4,691 3501 $5,727 3521 $6,327
Special Districts Analyst#3498 $5,641 3538 $6,888 3558 $7,608
Street/Storm Drain Maintenance Supt*2 2536 $6,819 2576 $8,323 2596 $9,196
Supervising Public Works Inspector#2 3494 $5,529 3534 $6,751 3554 $7,458
Theater Production Coordinator 4460 $4,668 4500 $5,698 4520 $6,296
Theater Production Supervisor#3480 $5,156 3520 $6,296 3540 $6,956
Theatre Technician III 4423 $3,881 4463 $4,737 4483 $5,235
Traffic Engineer*2569 $8,038 2609 $9,811 2629 $10,842
Utilities Operations Manager*2524 $6,422 2564 $7,840 2584 $8,662
Utilities Operation Supervisor#3515 $6,140 3555 $7,495 3575 $8,281
Veterinarian*2579 $8,449 2619 $10,315 2639 $11,395
Veterinary Assistant 4407 $3,583 4447 $4,375 4467 $4,833
Veterinary Technician 4437 $4,163 4477 $5,081 4497 $5,613
1. When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off
ATTACHMENT 4Page162
Minimum Control Point Maximum
Monthly Pay Ranges Effective January 1, 2021
MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
RCCEA COVERED EMPLOYEES IN THE
2. Refer to MOU for provision of boot
# Denotes Supervisory/Professional Class
* Denotes Management Class
ATTACHMENT 4Page163
Hourly Pay Ranges Effective January 1, 2021
Part Time Positions Step Amount Step Amount Step Amount
Account Clerk 6368 $15.87 6408 $19.37 6449 $23.77
Account Technician 6423 $20.88 6463 $25.49 6497 $30.20
Accountant 6465 $25.75 6505 $31.43 6539 $37.23
Administrative Assistant 6343 $14.01 6372 $16.19 6443 $23.07
Administrative Intern 6343 $14.01 6360 $15.24 6370 $16.03
Animal Behavior Specialist 6388 $17.54 6428 $21.41 6462 $25.36
Animal Care Attendant 6349 $14.43 6389 $17.62 6422 $20.77
Animal Caretaker 6378 $16.69 6418 $20.38 6452 $24.12
Animal Rescue Specialist 6388 $17.54 6428 $21.41 6462 $25.36
Animal Services Dispatcher 6369 $15.95 6409 $19.47 6443 $23.07
Animal Services Officer 6441 $22.84 6481 $27.88 6495 $29.90
Assistant Engineer 6488 $28.88 6528 $35.25 6562 $41.76
Assistant Planner 6468 $26.13 6508 $31.90 6541 $37.61
Associate Engineer 6518 $33.53 6558 $40.94 6592 $48.50
Associate Planner 6487 $28.73 6527 $35.07 6561 $41.55
Box Office Assistant*6350 $14.50
Box Office Specialist 6343 $14.01 6351 $14.58 6361 $15.33
Budget Analyst 6498 $30.35 6538 $37.05 6588 $47.54
Building Inspector 6464 $25.61 6504 $31.27 6523 $34.38
Business License Clerk 6378 $16.69 6418 $20.38 6452 $24.12
Business License Technician 6408 $19.37 6448 $23.65 6482 $28.02
Community Improvement Officer I 6421 $20.67 6461 $25.34 6495 $29.90
Community Improvement Officer II 6441 $22.84 6481 $27.88 6515 $33.03
Community Programs Coordinator 6450 $23.89 6490 $29.16 6524 $34.55
Community Programs Specialist 6437 $22.39 6477 $27.33 6511 $32.38
Community Services Coordinator 6450 $23.89 6490 $29.16 6529 $35.42
Community Services Specialist 6350 $14.51 6390 $17.71 6424 $20.98
Community Services Supervisor 6480 $27.75 6520 $33.87 6554 $40.13
Community Services Technician 6437 $22.39 6477 $27.33 6511 $32.38
Department Director 6562 $42.17 6604 $51.50 6707 $86.92
Department Manager 6525 $34.73 6566 $42.60 6634 $59.81
Deputy City Clerk 6430 $21.62 6470 $26.40 6504 $31.27
Division Supervisor 6416 $20.16 6457 $24.74 6554 $40.13
Electrician 6457 $24.74 6497 $30.20 6535 $36.50
Energy Efficiency Coordinator 6372 $16.19 6412 $19.77 6422 $20.78
Engineering Aide 6421 $20.67 6461 $25.24 6495 $29.90
Engineering Intern 6343 $14.01 6360 $15.24 6370 $16.03
Engineering Technician 6441 $22.84 6481 $27.88 6515 $33.03
Environmental Resources Intern*6343 $14.01
Equipment Operator 6425 $21.09 6465 $25.75 6503 $31.11
Executive Assistant 6394 $18.07 6434 $22.06 6497 $30.20
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
ATTACHMENT 5Page164
Hourly Pay Ranges Effective January 1, 2021
Part Time Positions Step Amount Step Amount Step Amount
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
GIS Intern 6343 $14.01 6360 $15.24 6370 $16.03
GIS Programmer/Analyst 6456 $24.61 6496 $30.05 6506 $31.58
GIS Technician 6436 $22.28 6476 $27.20 6510 $32.22
Healthy Cities Coordinator 6372 $16.19 6412 $19.77 6422 $20.78
Human Resources Clerk 6389 $17.62 6429 $21.51 6462 $25.36
Human Resources Technician 6399 $18.52 6439 $22.61 6465 $25.74
Lead Mechanic 6440 $22.73 6480 $27.75 6518 $33.53
Librarian I 6433 $21.95 6473 $26.79 6509 $32.06
Library Aide*6343 $14.01
Library Assistant I 6362 $15.41 6402 $18.81 6447 $23.53
Library Assistant II 6404 $18.99 6444 $23.20 6488 $28.87
Library Clerk 6346 $14.22 6386 $17.37 6429 $21.51
Library Director/SIF Trainer 6600 $50.48 6640 $61.63 6650 $64.78
Library Page*6343 $14.01
Library Technician 6393 $17.98 6433 $21.95 6467 $26.00
Maintenance Technician*6343 $14.01
Management Aide 6440 $22.73 6480 $27.75 6514 $32.87
Management Analyst I 6470 $26.40 6510 $32.22 6544 $38.17
Management Analyst II 6498 $30.35 6538 $37.05 6571 $43.68
Management Analyst III 6529 $35.42 6569 $43.24 6588 $47.54
Mechanic 6430 $21.62 6470 $26.40 6508 $31.90
Meter Technician 6487 $28.73 6527 $35.07 6537 $36.86
Office Services Clerk 6369 $15.95 6409 $19.41 6443 $23.07
Office Specialist I 6343 $14.01 6372 $16.19 6382 $17.02
Office Specialist II 6352 $14.65 6392 $17.89 6402 $18.80
Outreach Technician 6343 $14.01 6351 $14.58 6361 $15.33
Park Ranger*6389 $17.62
Planning Aide 6343 $14.01 6360 $15.24 6370 $16.03
Planning Manager 6583 $46.37 6623 $56.62 6656 $66.74
Plans Examiner I 6474 $26.92 6514 $32.87 6548 $38.94
Playschool Instructor*6373 $16.27
Principal Engineer 6567 $42.82 6607 $52.77 6640 $61.62
Program Specialist 6343 $14.01 6351 $14.58 6361 $15.33
Public Services Technician I 6413 $19.86 6453 $24.25 6487 $28.73
Public Services Technician II 6423 $20.88 6463 $25.49 6497 $30.20
Public Services Technician III 6443 $23.07 6483 $28.16 6517 $33.36
Public Works Inspector I 6444 $23.19 6484 $28.31 6518 $33.53
Public Works Inspector II 6464 $25.62 6504 $31.27 6538 $37.05
Purchasing Clerk 6368 $15.87 6408 $19.37 6418 $20.37
Receptionist 6343 $14.01 6382 $17.02 6392 $17.89
Records Clerk 6344 $14.08 6384 $17.19 6432 $21.83
ATTACHMENT 5Page165
Hourly Pay Ranges Effective January 1, 2021
Part Time Positions Step Amount Step Amount Step Amount
Minimum Control Point Maximum
PART-TIME CITY POSITIONS
ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES
Records Coordinator 6372 $16.19 6412 $19.77 6459 $24.98
Recreation Leader I*6343 $14.01
Recreation Leader II*6350 $14.51
Secretary 6394 $18.07 6434 $22.06 6444 $23.18
Senior Accountant 6498 $30.35 6538 $37.05 6571 $43.68
Senior Civil Engineer 6543 $37.99 6583 $46.37 6620 $55.77
Signal and Lighting Technician 6452 $24.12 6492 $29.46 6530 $35.60
Sports Official 6343 $14.01 6351 $14.58 6361 $15.33
Theatre Technician I*6350 $14.51
Theatre Technician II*6407 $19.27
Veterinarian 6579 $45.46 6619 $55.50 6652 $65.42
Veterinary Assistant 6407 $19.27 6447 $23.52 6481 $27.88
Veterinary Technician 6437 $22.40 6477 $27.33 6511 $32.38
* Single Step
ATTACHMENT 5Page166
PART-TIME EMPLOYEE BENEFITS
The following benefits are approved via resolution by the City Council of the City of Rancho
Cucamonga effective the first full pay period in July 2020.
All part-time employees are employed "at-will" and serve at the pleasure of the appointing
authority. As such, their services can be discontinued without cause or right of appeal.
Each Department determines the number of part-time employees required in order to meet their
needs depending on their approved budget for part-time employees and the approval of the City
Manager
In general, part-time employees are only eligible for mandated State and Federal benefits except
for specifically designated Work Life Balance Part-time employees as outlined below under the
“Work-life Balance Section.”
Definition – PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty
(40) hours per week, and typically less than 1,040 hours per year as further defined under City of
Rancho Cucamonga Personnel Rules and Regulations Rule XIV (Part-Time, Seasonal and
Temporary Employees). Part-time employees are at-will and may be terminated without cause or
right of appeal.
Retirement Benefits – The City either provides access to retirement benefits through the
Accumulation Program for Part-Time Limited-service Employees (APPLE) or the California
Public Employees Retirement System (CalPERS) as outlined below.
APPLE – Part-time employees who work less than 1,000 hours in a fiscal year, are not a current
CalPERS Member or who otherwise do not qualify for CalPERS retirement benefits under
State law or CalPERS regulations must contribute 7.5% of base pay to APPLE – a required
alternative retirement system.
CalPERS – Part-time employees who work 1,000 hours or more in a fiscal year, are hired to
work more than 20 hours per week on average, are current CalPERS Members or who
otherwise would qualify for CalPERS retirement benefits under State law or CalPERS
regulations must contribute the full employee member contribution towards their CalPERS
retirement benefits and “New Members” as defined by CalPERS must pay half the normal rate.
The CalPERS retirement benefits available for qualifying part-time employees depend on the
date the employee qualified for CalPERS benefits.
Tier 1 Part-time Employees who qualified for CalPERS benefits Before July 3, 2011
§ 21354.4 2.5% at 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20042 1 Year Final Compensation
Tier 2 Part-time Employees who qualified for CalPERS benefits On or After July 4,
2011 and before January 1, 2013
§ 21354 2% @ 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation
Page 167
Tier 3 Part-time Employees not considered “New Members” by CalPERS who qualified
for CalPERS benefits on or After January 1, 2013
§ 21354 2% @ 55 Full Formula
§ 21574 4th Level 1959 Survivor
§ 20037 3 Year Final Compensation
Tier 4 Part-time Employees meeting the CalPERS definition of “New Members” who
qualified for CalPERS benefits on or After January 1, 2013
§ 7522.20 2% @ 62 Full Formula
§ 7522.32 36 Consecutive Months
§ 7522.10 Based on Pensionable Compensation
Unit members hired on and after January 1, 2013, deemed to be a “new member” as defined in
Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution
rate of 50% of the normal cost rate for the Defined Benefit Plan in which said “new member”
is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly
situated employees, whichever is greater. This rate can increase based on CalPERS
regulations.
The City does not participate in Social Security except for the mandatory Medicare Program.
Medical Insurance Benefits – The City provides access to medical insurance for part-time
employees who qualify for the Affordable Care Act (ACA) under the City’s policy.
In general, employees who work 30 or more hours per week on average per year would qualify,
but the City’s policy and the federal law determine who specifically qualifies for these benefits.
For those part- time employees who qualify for this benefit, the City contributes the cost of the
lowest cost self only coverage minus 9.78% of the Federal Poverty Line towards the cost of
medical insurance.
For example:
In 2020, the FPL was $1040.83 per month, and 9.78% of that is $101.79/month. In 2020, the
lowest cost self-only coverage cost was Kaiser Dual Coverage costing $439.89.00 per month.
Following the policy, the City would pay $338.10 towards any health care plan the ACA
eligible part-time employee chooses and the employee would pay the difference, which for the
lowest cost self-only coverage would be $101.79.
Page 168
WORK-LIFE BALANCE PART-TIME EMPLOYEES BENEFITS
FOR SPECIFICALLY DESIGNATED POSITION
Specifically designated Part-time employees in specific management, supervisory, professional
and/or confidential positions, as designated by the City Manager, who are scheduled to work 32
hours per week on a year-round basis, are referred to as work-life balance part-time employees.
The City Manager will review and if appropriate amend the list of designated positions at least
once per year as part of his/her budget review process. Work-life balance part-time employees
participate in the State and Federally required benefits as enumerated above and shall receive the
following additional benefits:
Medical Insurance: In accordance with the City’s ACA policy, work-life balance part-time
employees are eligible to participate in the City's medical plan.
The City will pay the higher of the ACA policy contribution or 80% of the cost the City would pay
for a full-time employee in the same position towards medical insurance premium costs. In 2020,
the maximum the City would pay for medical insurance would be $1100 for a full-time employee,
so following this policy a work-life balance part-time employee would receive $880 towards the
cost of the medical coverage that they choose.
Dental Insurance: City paid
Vision: City Paid
Life Insurance: City Paid $30,000 base coverage
Vacation: Work-life balance part-time employees accrue vacation hours at 80% of the rate of full-
time employees in the same position. Work-life balance part-time employees can accumulate
vacation hours up to two times their annual accrual rate. Once they reach their maximum accrual
rate they stop earning vacation hours until they bring their vacation hours below the maximum
accrual rate. Work-life balance employees may only cash out vacation hours upon separation from
the City. Work-life balance part-time employees transitioning from a full-time position with the
City of Rancho Cucamonga may either cash out their vacation per their MOU or carry over their
accrued vacation balance to their work-life balance part-time position.
Sick Leave: Work-life balance part-time employees accrue 8 hours of sick leave per month. No
cash out or buyback of sick leave is provided to work-life balance part-time employees. Work-
life balance part-time employees transitioning from a full-time position with the City of Rancho
Cucamonga may either cash out their sick leave per their MOU or carry over their accrued sick
leave balance to their work-life balance part-time position.
Holidays: Work-life balance part-time employees will be compensated for normally scheduled
working hours, which fall on official City holidays. The City observes 11 holidays per year:
Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the day following,
Christmas Eve, Christmas Day, New Year’s Day, Martin Luther King’s Birthday, President’s Day
and Memorial Day.
Deferred Compensation Plans: Work-life balance part-time employees are eligible to participate
in the City’s deferred compensation plans. The City does not contribute.
Page 169
ADDITIONAL INFORMATION REGARDING ALL PART-TIME POSITIONS
All Part-Time employees are employed "at-will" and serve at the pleasure of the appointing
authority. As such, their services can be discontinued without cause or right of appeal.
Social Security: The City does not participate in Social Security except for the mandatory
Medicare Program.
Medicare: Employees hired after 1/1/86, are required to contribute 1.45% of their earnings.
All Part-Time employees are subject to specific provisions of the City of Rancho Cucamonga
Personnel Rules and Regulations (Rule XIV) and specific provisions of the Policy and Procedures
Manual (Policy 200-01) that apply to them.
Page 170
CITY OF RANCHO CUCAMONGA PERSONNEL RULES AND REGULATIONS
RULE I SECTION 7 DEFINITIONS
33. PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty (40)
hours per week, and typically less than 1,040 hours per year as further defined under Rule XIV
(Part-Time, Seasonal and Temporary Employees). Part-time employees are at-will and may be
terminated without cause or right of appeal.
RULE XIV PART-TIME, SEASONAL AND TEMPORARY EMPLOYEES
SECTION 1 Compensation
Part-time Employees: Part-time employees hold a budgeted position, and work less than forty (40)
hours per week and typically less than 1,040 hours per year. Part time employees shall be paid the
hourly rate established by the salary resolution.
Seasonal Employees: Seasonal employees shall be paid the hourly rate established by the salary
resolution and are employed part-time throughout various seasons. Seasonal employee shall not
work more than 1,040 hours per year.
Temporary Employees: Temporary employees shall be paid the hourly rate established by the
salary resolution and are hired to perform duties for a period of time not to exceed six (6) months
of continuous full-time employment. Temporary employees shall not work more than 1,040 hours
per year.
SECTION 2 Participation in Benefit Programs
No part-time, seasonal or temporary employee shall be eligible for participation in any benefit
program established by the City, except as required by State and/or Federal law or as may be
specifically approved by the City Manager and/or City Council.
SECTION 3 Schedules, Position Control, Wage Rates
Part-time, seasonal and temporary employees shall work on a prearranged schedule beneficial to
both the employee and the City. Part-time, seasonal and temporary positions may be abolished
and/or replaced with full-time positions by the City Council. Wage rates for part-time, seasonal
and temporary employees shall be established by the City Council.
SECTION 4 Merit Increases
Part-time, seasonal and temporary employees are eligible for merit increases as provided in Policy
Number 200-01 of the Policy and Procedures Manual.
SECTION 5 Performance Evaluation
No part-time, seasonal or temporary employee shall be eligible for a salary adjustment except as
approved by the Personnel Officer upon the recommendation of the department head contained in
a Performance Evaluation Report, or such other form as may be required by the Personnel Officer.
Said Performance Evaluation Report shall be completed in accordance with the procedures for the
completion of Performance Evaluation Reports for full-time employees. Page 171
POLICY NUMBER 200-01 OF THE POLICY AND PROCEDURES MANUAL
MERIT INCREASES – PART TIME EMPLOYEES POLICY
PURPOSE: This policy is designed to provide general guidance for the provisions of merit
increases for part time employees. Consistency and uniformity in its application are the
responsibility of the Human Resources Director.
Part time employees are defined in the Personnel Rules and Regulations of the City of Rancho
Cucamonga, Rule XIV, Part Time, Seasonal and Temporary Employees. This policy pertains to
all three designations of part time employees. Pursuant to Section 5, Performance Evaluation the
following is enacted.
Merit Pay Criteria:
Effective January 1, 2016, all newly hired part-time employees will be eligible to receive a
performance review and a merit increase of up to five percent in any twelve-month period from
the date of hire. Thereafter, they will be eligible for a performance evaluation and merit increase
on their anniversary date until they reach the top end of their salary scale.
If a part-time employee promotes to a higher classification, his/her promotional date will become
the new anniversary date. These employees will be eligible to receive a performance review and a
merit increase of up to five percent in a twelve-month period from the date of promotion.
Thereafter, they will be eligible for a performance evaluation and merit increase on their
anniversary date until they reach the top end of their salary scale.
If a current part-time employee has received a performance evaluation and/or merit increase in
calendar year 2015, the date of the most recent merit increase shall be used as their anniversary
date. They will be eligible for a performance evaluation and merit incr ease on their anniversary
date until they reach the top end of their salary scale.
If a current part-time employee did not reach 1,000 hours in any given fiscal year and therefore
did not receive a performance review or merit increase in calendar year 2015, then their
performance evaluation and merit increase shall be due on their original hire date or date of
promotion, whichever is applicable. Thereafter, they will be eligible for a performance evaluation
and merit increase on their anniversary date until they reach the top end of their salary scale.
All merit adjustments shall be discretionary on the part of the Department Head and could result
in no increase.
Each adjustment shall be accompanied by an employee evaluation which justifies any increase in
pay.
Effective July 6, 2020, all part-time merit increases will be reviewed annually in March of each
year.
Anyone employed and with hours between the first full pay-period of the current fiscal year and
the end of March of the same fiscal year would be eligible for a 3% merit increase if they are not
at the top step of their hourly salary range.
Page 172
This increase would become effective the first full pay period in July of the subsequent fiscal year
and would require a part-time employee evaluation. All merit adjustments shall be discretionary
on the part of the Department Head and could result in no increase.
Any employees hired after March 31 of the current fiscal year would not be eligible for a merit
increase until the following fiscal year in conformance with this policy.
Employees in positions with one pay range, would not be eligible for merit increases as there is
only one hourly pay range for their positions. These positions could be adjusted by the City through
the adoption of the budget and hourly salary ranges. When these ranges are adopted these
employees would automatically receive the new hourly salary range.
If a position with an hourly salary range is changed to a single hourly salary range, those employees
with hourly salary ranges below the new hourly rate would move up to the new hourly rate and
those employees above the new single hourly rate would be y-rated at their current hourly rate.
If a position with a current single hourly salary range has the rate lowered, as a result of an action
by the City Council, then all employees in that position would have their hourly rate lowered.
RANCHO CUCAMONGA FIRE PROTECTION DISTRICT PERSONNEL RULES AND
REGULATIONS
SECTION I DEFINITION OF TERMS
11 (c) Part-time – Any employee working a fraction of the normal workday or week whose
hours may be regular or irregular. No employee benefits will accrue to part-time
employees
Page 173
POLICY NUMBER 200-24 OF THE POLICY AND PROCEDURES MANUAL
PART TIME, SEASONAL & TEMPORARY EMPLOYEES PAID SICK LEAVE POLICY
PURPOSE: To establish a policy for Part-Time, Seasonal and Temporary (PST) City employees
regarding accrual of and use of paid sick leave in accordance with the Healthy Workplaces,
Healthy Families Act of 2014 that provides up to three (3) days of paid sick leave per year for
eligible employees beginning July 1, 2015.
I. PAID SICK TIME
A. Accrual of Paid Sick Time: Sick time is accrued at the rate of one (1) hour of sick
time for every thirty (30) hours worked.
1. PST employees become eligible to accrue sick leave on July 1, 2015, or on the first day
of employment if hired after July 1, 2015.
2. PST employees qualify for paid sick leave by working at least thirty (30) days within
one year on or after January 1, 2015.
3. PST employees may begin to use their accrued sick time after completing 90 days of
employment. PST employees who work less than 90 days are not entitled to take any
paid sick leave.
4. The PST employee’s paystub will display the number of paid sick hours the employee
has accrued.
5. The City will not “lend” sick leave to a PST employee before it has been accrued.
6. Paid sick leave will not be considered hours worked for purposes of overtime
calculation.
7. Paid sick leave will not be considered hours worked for purposes of earning paid sick
leave.
B. Annual Sick Time Use and Accrual limits: PST employees may use up to a
maximum of 30 hours (3 days) of accrued leave during a fiscal year and may accrue up to
a cap of 60 hours (6 days) of sick time during a fiscal year (e.g., July 1, 2015 to June 30,
2016).
1. This Policy shall be amended beginning March 16, 2020, to allow for PST employees
to use all of their accrued hours, up to the cap of 60 hours in a fiscal year in order to address
any family related COVID-19 issues such as school closures, or to care for an immediate
family member (child (includes any age or dependency status, or for whom the employee
is a legal ward or stands in loco parentis), parent (includes person who stood in loco
parentis of the employee as a child), parent-in-law, spouse, registered domestic partner,
grandparent, grandparent-in-law, great-grandparent, great-grandparent-in-law, grandchild,
greatgrandchild, or sibling) for any COVID-19 related issues. This temporary amendment
will end December 31, 2020.
C. Sick Time Rate of Pay: PST employees shall be compensated for sick time at their
regular rate of pay.
Page 174
D. Accrued Sick Time Carry-Over: Unused sick time may be carried over from fiscal
year to fiscal year. The maximum number of hours that may be carried over into the
following fiscal year is 30 hours.
E. Minimum Sick Time Use: The minimum amount of sick leave time a PST employee
may use is at least in one-hour increments.
F. Use of Sick Time: Upon the verbal or written request of a PST employee, the City
shall permit the employee to utilize up to a maximum of 30 hours of paid sick leave each
fiscal year (i.e., July 1 to June 30) for the following purposes:
1. Diagnosis, care, or treatment of an existing health condition of, or preventative care
for, an employee or an employee’s eligible family member including:
o Child (including a biological, adopted, or foster child, stepchild, legal ward, or a
child to whom the employee stands in loco parentis.)
o Spouse or Registered Domestic Partner
o Parent (including biological, adoptive, or foster parent, stepparent, or legal
guardian of an employee or the employee’s spouse or registered domestic partner,
or a person who stood in loco parentis when the employee was a minor child.)
o Grandparent, Grandparent-in-law, Great-Grandparent, and Great-Grandparent-in-
law
o Grandchild and great-grandchild
o Sibling.
2. For PST employees who are victims of domestic violence, sexual assault, or stalking,
for the purposes described in subdivision(c) of Section 230 and subdivision (a) of Section
230.1 including:
o A temporary restraining order or restraining order.
o Other injunctive relief to help ensure the health, safety or welfare of themselves or
their children.
o To seek medical attention for injuries caused by domestic violence, sexual assault,
or stalking.
o To obtain services from a domestic violence shelter, program, or rape crisis center
as a result of domestic violence, sexual assault, or stalking.
o To obtain psychological counseling related to an experience of domestic violence,
sexual assault, or stalking.
o To participate in safety planning and take other actions to increase safety from
future domestic violence, sexual assault, or stalking, including temporary or
permanent relocation.
G. PST Employee Responsibility:
1. PST employees are not responsible for finding other employees to cover shifts due to
their use of sick time.
2. PST employees are required to contact their immediate supervisor as soon as
practicable when they are unexpectedly unable to work for purposes described in this
policy.
Page 175
3. Whenever feasible, PST employees shall provide 5 days advance notice of pre-
scheduled medical examinations for which they will require sick time.
4. PST employees who used or are planning to use paid sick time will complete a leave
request form as soon as practicable as required by their Department.
H. Inappropriate use of Sick Time: Inability to work due to intemperance is not an
authorized reason for the usage of sick leave.
I. Unused Sick Time: No PST employee shall be compensated for, or allowed to exhaust
any accrued sick leave upon resignation, including retirement, termination, layoff, or death.
J. Sick Leave Accrual Upon Termination of Employment: Unused accrued sick leave
at termination shall be reinstated upon return to active status occurring within no more than
12 months of termination.
K. Sick Leave Accrual Upon Promotion to Regular Benefited Status: Sick leave
accrued while in PST status shall remain intact upon promotion to a regular position, and
will thereafter be subject to all rules and policies governing sick leave for regula r
employees
L. Rehire within one Year: If an employee separates from Agency employment and is
re-hired by the Agency within one year of the date of separation, previously accrued and
unused paid sick leave hours shall be reinstated to the extent required by law. However, if
a rehired employee had not yet worked the requisite 90 days of employment to use paid
sick leave at the time of separation, the employee must still satisfy the 90 days of
employment requirement collectively over the periods of employment with the Agency
before any paid sick leave can be used.
Leave under this policy may run concurrently with leave taken under other applicable policies as
well as under local, state or federal law, including leave taken pursuant to the California Family
Rights Act (CFRA) or the Family and Medical Leave Act (FMLA) if the employee and the reason
for the absence is eligible for these regulations.
Page 176
City of Rancho Cucamonga
Mayor, Mayor Pro Tem, Council Members, City Clerk and City Treasurer
Current Benefits
Medical City pays up to the monthly amount that Executive Management Group employees receive for Medical Insurance
Currently $1,200, and employee pays the difference between the contribution and the medical premium
Cash-in-Lieu of medical of $300 per month is available for those grandfathered in by September 12, 2012
Dental City paid - Equivalent to the Executive Management Group benefit
Vision City paid - Equivalent to the Executive Management Group benefit
Car Allowance $200 per month – only available for Mayor, Mayor Pro Tem, and City Council
Fire Meeting Stipend $100 per meeting – only available for Mayor, Mayor Pro Tem, and City Council
Retirement Employee pays 7.5% of salary into APPLE (includes car allowance) - City pays 0%
Supplemental to Social Security
Wellness Physical Up to $2000 per fiscal year for a physical
Page 177
DATE: December 2, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Mario Estrada, Associate Engineer
SUBJECT:Consideration to Approve Parcel Map 20006, Improvement Agreement,
Improvement, Improvement Securities, and Resolutions Ordering the
Annexation into Landscape Maintenance District No.3B, and into Street
Lighting Maintenance Districts Nos.1 and 6, Located on the North Side
of 7th Street, East of Archibald Avenue, Related to Case No.
SUBTPM20006. (RESOLUTION NO. 2020-123), (RESOLUTION NO.
2020-124), AND (RESOLUTION NO. 2020-125).
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Parcel Map 20006;
2. Approve an Improvement Agreement for public improvements related to Case No.
SUBTPM20006 and authorize the Mayor and the City Clerk to sign said agreement;
3. Accept securities in the form of bonds and cash deposit to guarantee completion of the
related public improvements;
4. Approve the plans and specifications for the related public improvements on file with the
City Engineer; and
5. Adopt the attached resolutions ordering the annexation to Landscape Maintenance District
No.3B, and Street Light Maintenance Districts Nos.1 and No.6.
BACKGROUND:
On February 12, 2020, the Planning Commission approved Case No. SUBTPM20006 to
subdivide 13.6 acres of land into four (4) separate parcels, located on the north side of 7th Street,
east of Archibald Avenue. Case No. SUBTPM20006 was approved subject to a condition that
certain public improvements be constructed including streetlights, sidewalk, curb and gutter,
street trees, and street improvements.
ANALYSIS:
The developer, Scheu Management Corporation has submitted an Improvement Agreement and
Improvement Securities to guarantee the construction of the public improvements in the following
amounts:
Faithful Performance Bond No. 100514682: $ 1,137,900
Labor and Materials Bond No. 100514682: $ 1,137,900
Monumentation Cash Deposit: $ 3,212
Page 178
Page 2
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1
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The developer has also submitted Parcel Map 20006 for consideration of approval. This parcel
maps has been reviewed by Staff and found to be in substantial conformity with the conditionally
approved tentative parcel map as well as with State and City subdivision regulations. Further,
Consent and Waiver forms required to annex the subject property into the above listed special
districts have been submitted and are on file in the City Clerk’s office.
FISCAL IMPACT:
The proposed annexations would satisfy the conditions of approval for the development and
supply additional annual revenue into the landscape and lighting maintenance districts in the
following amounts:
Landscape Maintenance District No.3B: $ 3,626.79
Street Lighting Maintenance District No.1: $ 456.69
Street Lighting Maintenance District No.6: $ 660.49
The development includes the installation of five (5) LED street lights and twenty-six (26) street
trees that will be maintained by the City.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This project meets our City Council core values by promoting and enhancing a safe and healthy
community for all, and by providing continuous improvement through the construction of high-
quality public improvements.
ATTACHMENTS:
Attachment 1 - Vicinity Map
Attachment 2 - Resolution LMD 3B
Attachment 3 - Resolution SLD 1
Attachment 4 - Resolution SLD 6
Page 179
ATTACHMENT 1
SUBTPM20006
VICINITY MAP
NOT TO SCALE
Page 180
Resolution No. XXX-XXX – Page 1 of 5
ATTACHMENT 2
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 3B (COMMERCIAL
INDUSTRIAL) FOR CASE NO. DRC2018-00529
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Landscape Maintenance
District No. 3B (Commercial Industrial) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
Page 181
Resolution No. XXX-XXX – Page 2 of 5
4
6
7
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional special
benefit conferred on each such parcel from the Improvements.
b. The proportional special benefit derived by each parcel in the Territory
from the Improvements has been determined in relationship to the
entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 182
Resolution No. XXX-XXX – Page 3 of 5
4
6
7
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Scheu Management Corporation
177 D Street
Upland, CA 91786
The legal description of the Property is:
A portion of Lot 5, Section 14, Township 1 South, Range 7 West, San Bernardino Base and
Meridian, According to Map of Cucamonga Lands, in the City of Rancho Cucamonga, County of
San Bernardino, State of California.
Assessor’s Parcels Numbers of the Property:
0209-211-24
Page 183
Resolution No. XXX-XXX – Page 4 of 5
4
6
7
Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Landscape Maintenance District No. 3B (Commercial / Industrial):
Landscape Maintenance District No. 3B (Commercial / Industrial) (the “Maintenance District”)
represents landscape sites throughout the Commercial / Industrial Maintenance District.
The various landscape sites that are maintained by this district consist of median islands,
parkways, street trees and entry monuments.
Proposed Additions to the Improvements for Project Case No. DRC2018-00529:
Twenty-six (26) Street Trees.
Page 184
Resolution No. XXX-XXX – Page 5 of 5
4
6
7
Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Landscape Maintenance District No. 3B (Commercial Industrial):
The rate per Equivalent Benefit Unit (EBU) is $282.24 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial
Industrial) for Case No. DRC2018-00529:
Land Use Basis
EBU
Factor*
Rate per
EBU*
Non-Residential Acre 1.00 $282.24
The proposed annual assessment for the property described in Exhibit A is as follows:
_12.85_ Acres x _1.0_ EBU Factor x $282.24 Rate per EBU = $_3,626.79_ Annual Assessment
Page 185
Resolution No. XX-XXX – Page 1 of 5
ATTACHMENT 3
4
6
8
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR
CASE NO. DRC2018-00529
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Street Light Maintenance
District No. 1 (Arterial Streets) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
Page 186
Resolution No. XX-XXX – Page 2 of 5
4
6
8
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 187
Resolution No. XX-XXX – Page 3 of 5
4
6
8
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Scheu Management Corporation
177 D Street
Upland, CA 91786
The legal description of the Property is:
A portion of Lot 5, Section 14, Township 1 South, Range 7 West, San Bernardino Base and
Meridian, According to Map of Cucamonga Lands, in the City of Rancho Cucamonga, County of
San Bernardino, State of California.
Assessor’s Parcels Numbers of the Property:
0209-211-24
Page 188
Resolution No. XX-XXX – Page 4 of 5
4
6
8
Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Street Light Maintenance District No. 1 (Arterial Streets):
Street Light Maintenance District No. 1 (Arterial Streets) (the “Maintenance District”) is used to
fund the maintenance and/or installation of street lights and traffic signals located on arterial
streets throughout the City. These sites consist of several non-contiguous areas throughout the
City.
The sites maintained by the district consist of street lights on arterial streets and traffic signals on
arterial streets within the rights-of-way or designated easements of streets dedicated to the City.
Proposed Additions to the Improvements for Project Case No. DRC2018-00529:
None (0) Arterial Street Lights.
Page 189
Resolution No. XX-XXX – Page 5 of 5
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6
8
Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Street Light Maintenance District No.1 (Arterial Streets):
The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets)
for Case No. DRC2018-00529:
Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $17.77
Multi-Family Residential Parcel 1.00 17.77
Non-Residential Acre 2.00 17.77
The proposed annual assessment for the property described in Exhibit A is as follows:
_12.85_ Acres x _2.0_ EBU Factor x $17.77 Rate per EBU = $_456.69_ Annual Assessment
Page 190
Resolution No. XX-XXX – Page 1 of 5
ATTACHMENT 4
4
6
9
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 6 (COMMERCIAL INDUSTRIAL)
FOR CASE NO. DRC2018-00529
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Street Light Maintenance
District No. 6 (Commercial Industrial)(the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
Page 191
Resolution No. XX-XXX – Page 2 of 5
4
6
9
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional special
benefit conferred on each such parcel from the Improvements.
b. The proportional special benefit derived by each parcel in the Territory
from the Improvements has been determined in relationship to the
entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 192
Resolution No. XX-XXX – Page 3 of 5
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6
9
Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Scheu Management Corporation
177 D Street
Upland, CA 91786
The legal description of the Property is:
A portion of Lot 5, Section 14, Township 1 South, Range 7 West, San Bernardino Base and
Meridian, According to Map of Cucamonga Lands, in the City of Rancho Cucamonga, County of
San Bernardino, State of California.
Assessor’s Parcels Numbers of the Property:
0209-211-24
Page 193
Resolution No. XX-XXX – Page 4 of 5
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9
Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Street Light Maintenance District No. 6 (Commercial Industrial):
Street Light Maintenance District No. 6 (the “Maintenance District”) is used to fund the
maintenance and/or installation of street lights and traffic signals located on commercial and
industrial streets throughout the City but excluding those areas already in a local maintenance
district. Generally, this area encompasses the industrial area of the City south of Foothill
Boulevard
The sites maintained by the district consist of street lights on industrial or commercial streets and
traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill
Boulevard.
Proposed Additions to the Improvements for Project Case No. DRC2018-00529:
Five (5) LED Street Lights.
Page 194
Resolution No. XX-XXX – Page 5 of 5
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9
Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Street Light Maintenance District No. 6 (Commercial Industrial):
The rate per Equivalent Benefit Unit (EBU) is $51.40 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial
Industrial) for Case No. DRC2018-00529:
Land Use Basis
EBU
Factor*
Rate per
EBU*
Commercial/ Industrial Acre 1.00 $51.40
The proposed annual assessment for the property described in Exhibit A is as follows:
_12.85_ Acres x _1.0_ EBU Factor x $51.40 Rate per EBU = $_660.49_ Annual Assessment
Page 195
DATE: December 2, 2020
TO: Mayor and Members of the City Council
FROM: John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Mario Estrada, Associate Engineer
SUBJECT:Consideration to Approve Parcel Map 20098, Improvement Agreement,
Improvement Securities, and Resolutions Ordering the Annexation into
Landscape Maintenance District No.1, and into Street Lighting
Maintenance Districts Nos.1 and 2 Located on the South East Corner of
Lemon Ave and Day Lily Court, Related to Case No. SUBTPM20098.
(RESOLUTION NO. 2020-126), (RESOLUTION NO. 2020-127), AND
(RESOLUTION NO. 2020-128).
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Parcel Map 20098;
2. Approve an Improvement Agreement for public improvements related to Case No.
SUBTPM20098 and authorize the Mayor and the City Clerk to sign said agreement;
3. Accept securities in the form of cash deposit to guarantee completion of the related public
improvements;
4. Approve the plans and specifications for the related public improvements on file with the
City Engineer; and
5. Adopt the attached resolutions ordering the annexation to Landscape Maintenance District
No.1, and Street Light Maintenance Districts Nos.1 and No.2.
BACKGROUND:
On June 26, 2019, the Planning Commission approved Case No. SUBTPM20098 to subdivide an
existing 27,201 square foot residential lot into two (2) residential lots, located in the low residential
district at 9923 Lemon Avenue. Case No. SUBTPM20098 was approved subject to a condition
that certain public improvements be constructed including sidewalk, curb and gutter, and street
improvements.
ANALYSIS:
The developer, Jaime A. Campos has submitted an Improvement Agreement and Improvement
Securities to guarantee the construction of the public improvements in the following amounts:
Faithful Performance Cash Deposit: $9,700
Labor and Materials Cash Deposit: $9,700
Monumentation Cash Deposit: $ 114
Page 196
Page 2
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The developer has also submitted Parcel Map 20098 for consideration of approval. This parcel
map has been reviewed by Staff and found to be in substantial conformity with the conditionally
approved tentative parcel map as well as with State and City subdivision regulations. Further,
Consent and Waiver forms required to annex the subject property into the above listed special
districts have been submitted and are on file in the City Clerk’s office.
FISCAL IMPACT:
The proposed annexations would satisfy the conditions of approval for the development and
supply additional annual revenue into the landscape and lighting maintenance districts in the
following amounts:
Landscape Maintenance District No.1: $ 92.21
Street Lighting Maintenance District No.1: $ 17.77
Street Lighting Maintenance District No.2: $ 39.97
No additional streetlights or street trees will be added to the maintenance obligations of the City
by this development.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This project meets the City Council core values by promoting and enhancing a safe and healthy
community for all, and by providing continuous improvement through the construction of high-
quality public improvements.
ATTACHMENTS:
Attachment 1 - Vicinity Map
Attachment 2 - Resolution LMD 1
Attachment 3 - Resolution SLD 1
Attachment 4 - Resolution SLD 2
Page 197
ATTACHMENT 1
SUBTPM20098
VICINITY MAP
NOT TO SCALE
Page 198
Resolution No. XX-XXX – Page 1 of 5
ATTACHMENT 2
4
6
3
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE
MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR
PROJECT CASE NO. SUBTPM20098
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Landscape Maintenance
District No. 1 (General City) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
Page 199
Resolution No. XX-XXX – Page 2 of 5
4
6
3
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 200
Resolution No. XX-XXX – Page 3 of 5
4
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Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Jaime A. Campos
9923 Lemon Avenue
Rancho Cucamonga, CA 91737
The legal description of the Property is:
Parcel 1 of Parcel Map 3384, in the City of Rancho Cucamonga, County of San Bernardino,
State of California as per map filed in book 31, page 11 of parcel maps, in the office of the
County Recorder of said County.
Assessor’s Parcels Numbers of the Property:
0201-902-16
Page 201
Resolution No. XX-XXX – Page 4 of 5
4
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Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Landscape Maintenance District No. 1 (General City):
Landscape Maintenance District No. 1(General City) (the “Maintenance District”) represents
various landscaped areas, parks and community trails located at various sites throughout the City.
These sites consist of several non-contiguous areas throughout the City. As such, the parcels
within this District do not represent a distinct district area as do the other LMD’s within the City.
Typically, new parcels within this District have been annexed upon development.
The various sites maintained by the District consist of parkways, median islands, paseos, street
trees, entry monuments, community trails and parks. The parks consist of Bear Gulch Park, East
and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park,
and the undeveloped Don Tiburcio Tapia Park.
Proposed additions to the Improvements for Project Case No. SUBTPM20098:
None (0) Street Trees.
Page 202
Resolution No. XX-XXX – Page 5 of 5
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Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Landscape Maintenance District No.1 (General City):
The rate per Equivalent Benefit Unit (EBU) is $92.21 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Landscape Maintenance District No. 1 (General City)
for SUBTPM20098:
Land Use Basis
EBU*
Factor
Rate per
EBU*
Single Family Residential Parcel 1.00 $92.21
Multi-Family Residential Unit 0.50 92.21
Non-Residential Acre 2.00 92.21
The proposed annual assessment for the property described in Exhibit A is as follows:
_ 1 _ Parcels x _1_ EBU Factor x $92.21 Rate per EBU = $_ 92.21___ Annual Assessment
Page 203
Resolution No. XX-XXX – Page 1 of 5
ATTACHMENT 3
4
6
4
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR
PROJECT CASE NO. SUBTPM20098
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Street Light Maintenance
District No. 1 (Arterial Streets) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
Page 204
Resolution No. XX-XXX – Page 2 of 5
4
6
4
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 205
Resolution No. XX-XXX – Page 3 of 5
4
6
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Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Jaime A. Campos
9923 Lemon Avenue
Rancho Cucamonga, CA 91737
The legal description of the Property is:
Parcel 1 of Parcel Map 3384, in the City of Rancho Cucamonga, County of San Bernardino, State
of California as per map filed in book 31, page 11 of parcel maps, in the office of the County
Recorder of said County.
Assessor’s Parcels Numbers of the Property:
0201-902-16
Page 206
Resolution No. XX-XXX – Page 4 of 5
4
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Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Street Light Maintenance District No. 1 (Arterial Streets):
Street Light Maintenance District No. 1 (Arterial Streets) (the “Maintenance District”) is used to
fund the maintenance and/or installation of street lights and traffic signals located on arterial
streets throughout the City. These sites consist of several non-contiguous areas throughout the
City.
The sites maintained by the district consist of street lights on arterial streets and traffic signals on
arterial streets within the rights-of-way or designated easements of streets dedicated to the City.
Proposed additions to the Improvements for Project Case No. SUBTPM20098:
None (0) Arterial Street Lights.
Page 207
Resolution No. XX-XXX – Page 5 of 5
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Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Street Light Maintenance District No.1 (Arterial Streets):
The rate per Equivalent Benefit Unit (EBU) is $17.77 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets)
for SUBTPM20098:
Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $17.77
Multi-Family Residential Parcel 1.00 17.77
Non-Residential Acre 2.00 17.77
The proposed annual assessment for the property described in Exhibit A is as follows:
__1__ Parcels x __1__ EBU Factor x $17.77 Rate per EBU = $_17.77_ Annual Assessment
Page 208
Resolution No. XX-XXX – Page 1 of 5
ATTACHMENT 4
4
6
5
RESOLUTION NO. XX - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE
ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT
MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR
PROJECT CASE NO. SUBTPM20098
WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously
formed a special maintenance district pursuant to the terms of the “Landscape and Lighting Act
of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California
(the “Act”, said special maintenance district known and designated as Street Light Maintenance
District No. 2 (Local Streets) (the “District”); and
WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of
additional territory to the District; and
WHEREAS, such provisions also provide that the requirement for the preparation of
resolutions, and assessment engineer’s report, notices of public hearing and the right of majority
protest may be waived in writing with the written consent of all of the owners of property within
the territory to be annexed; and
WHEREAS, notwithstanding that such provisions of the Act related to the annexation of
territory to the District, Article XIII D of the Constitution of the State of California (“Article XIII D”)
establishes certain procedural requirements for the authorization to levy assessments which apply
to the levy of annual assessments for the District on the territory proposed to be annexed to such
District; and
WHEREAS, the owners of certain property described in Exhibit A attached hereto, and
incorporated herein by this reference, have requested that such property (collectively, the
“Territory”) be annexed to the District in order to provide for the levy of annual assessments to
finance the maintenance of certain improvements described in Exhibit B hereto (the
“Improvements”); and
WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed
forms entitled “Consent And Waiver To Annexation Of Certain Real Property To A Maintenance
District And Approval Of The Levy Of Assessments On Such Real Property” (the “Consent and
Waiver”); and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly
waived any and all of the procedural requirements as prescribed in the Act to the annexation of
the Territory to the District and have expressly consented to the annexation of the Territory to the
District; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article
XIII D applicable to the authorization to levy the proposed annual assessment against the Territory
set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared
Page 209
Resolution No. XX-XXX – Page 2 of 5
4
6
5
support for, consent to and approval of the authorization to levy such proposed annual
assessment set forth in Exhibit C attached hereto; and
WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also
expressly agreed for themselves, their heirs, successors and assigns that:
(1) The proportionate special benefit derived by each parcel in the Territory
from the District Improvements has been determined in relationship to the entirety of the
maintenance and operation expenses of the Improvements;
(2) The proposed annual assessment does not exceed the reasonable cost of
the proportional special benefit from the Improvements conferred on each parcel in the Territory.
(3) Only the special benefits derived or to be derived by each parcel in the
Territory from the Improvements have been included in the proposed annual assessment.
WHEREAS, at this time the City Council desires to order the annexation of the Territory
to the District and to authorize the levy of annual assessments against the Territory in amounts
not to exceed the amounts set forth in Exhibit C hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: That the above recitals are true and correct.
SECTION 2: The City Council hereby finds and determines that:
a. The annual assessments proposed to be levied on each parcel in the
Territory do not exceed the reasonable cost of the proportional
special benefit conferred on each such parcel from the
Improvements.
b. The proportional special benefit derived by each parcel in the
Territory from the Improvements has been determined in relationship
to the entirety of the cost of the maintenance of the Improvement.
c. Only special benefits will be assessed on the Territory by the levy of
the proposed annual assessments.
SECTION 3: This legislative body hereby orders the annexation the Territory to
the District, approves the financing of the maintenance of the Improvements from the proceeds
of annual assessments to be levied against the Territory and approves and orders the levy of
annual assessments against the Territory in amounts not to exceed the amounts set forth in
Exhibit C.
SECTION 4: All future proceedings of the District, including the levy of all
assessments, shall be applicable to the Territory.
PASSED, APPROVED, AND ADOPTED this day of 2020.
Page 210
Resolution No. XX-XXX – Page 3 of 5
4
6
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Exhibit A
Identification of the Owner and Description of the Property to be Annexed
The Owner of the Property is:
Jaime A. Campos
9923 Lemon Avenue
Rancho Cucamonga, CA 91737
The legal description of the Property is:
Parcel 1 of Parcel Map 3384, in the City of Rancho Cucamonga, County of San Bernardino, State
of California as per map filed in book 31, page 11 of parcel maps, in the office of the County
Recorder of said County.
Assessor’s Parcels Numbers of the Property:
0201-902-16
Page 211
Resolution No. XX-XXX – Page 4 of 5
4
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Exhibit B
Description of the District Improvements
Fiscal Year 2020/21
Street Light Maintenance District No. 2 (Local Streets):
Street Light Maintenance District No. 2 (Local Streets) (the “Maintenance District”) is used to fund
the maintenance and/or installation of street lights and traffic signals located on local streets
throughout the City but excluding those areas already in another local maintenance district.
Generally, this area encompasses the residential area of the City west of Haven Avenue.
The sites maintained by the District consist of street lights on local streets and traffic signals (or
a portion thereof) on local streets generally west of Haven Avenue.
Proposed additions to the Improvements for Project Case No. SUBTPM20098:
None (0) Local Street Lights.
Page 212
Resolution No. XX-XXX – Page 5 of 5
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Exhibit C
Proposed Annual Assessment
Fiscal Year 2020/21
Street Light Maintenance District No. 2 (Local Streets):
The rate per Equivalent Benefit Unit (EBU) is $39.97 for the fiscal year 2020/21. The following
table summarizes the assessment rate for Street Light Maintenance District No. 2 (Local Streets)
for SUBTPM20098:
Land Use Basis
EBU
Factor*
Rate per
EBU*
Single Family Residential Parcel 1.00 $39.97
Multi-Family Residential Unit 1.00 39.97
Non-Residential Acre 2.00 39.97
The proposed annual assessment for the property described in Exhibit A is as follows:
__1__ Parcels x __1__ EBU Factor x $39.97 Rate per EBU = $_39.97__ Annual Assessment
Page 213
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Fred Lyn, Deputy Director of Engineering Services/Utilities
SUBJECT:Consideration to Approve a Resolution Adopting an Updated Renewable
Energy Resources Procurement Plan. (RESOLUTION NO. 2020-129)
RECOMMENDATION:
Staff recommends that the City Council approve the attached resolution adopting the Updated
Renewable Energy Resources Procurement Plan.
BACKGROUND:
The electric utility industry has increasingly been governed by federal and state legislative efforts
to reduce environmental impacts such as climate change and air pollution. These new regulations
include the amount of renewable energy used to serve retail electric load, commonly called a
Renewable Portfolio Standard (RPS). Non-compliance with these regulations could result in
penalties to the City's municipal utility, the Rancho Cucamonga Municipal Utility (RCMU).
On December 21, 2011, the City Council approved Resolution No. 11-183, establishing a
Renewable Energy Resource Enforcement Program (Enforcement Program) pursuant to
California Senate Bill X1-2, which established a revised RPS goal and enforcement to be applied
to both investor owned utilities (IOUs) and publicly owned utilities (POUs), including RCMU. Under
the State’s RPS regulations, RCMU must achieve a minimum "average" 20% RPS between
calendar years 2011 and 2013, and then steadily increase the amount to 33% by the end of 2020.
The adoption of the Enforcement Program established the preservation of the City Council’s
authority to enforce and oversee compliance regarding RCMU’s RPS requirements.
On November 20, 2013, the City Council approved Resolution No. 13-199 and an updated
Renewable Energy Resources Procurement Plan (RPS Procurement Plan) which updated the
2011 Enforcement Program.
More recently, the Clean Energy and Pollution Reduction Act of 2015, Senate Bill 350 (De León)
signed into law in October 2015, increased the statewide RPS to 50% by 2030. In addition to
setting RPS targets, SBX1-2 and SB 350 also formed the framework of the RPS Program for all
load serving entities, including POUs, which required POUs to adopt and prepare a Procurement
Plan and Enforcement Program.
In 2018, SB 100 (De León) was signed into law, which again increased the RPS to 60% by 2030
and requires that all the state's electricity come from 100% eligible renewable energy resources
and zero-carbon resources by 2045.
Page 214
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ANALYSIS:
The California Energy Commission (CEC) is the regulatory body that enforces the rules and
regulations of the RPS for POU’s. The previously adopted City Council RPS Procurement Plan
for RCMU described in detail how RCMU planned to achieve its RPS requirements, consistent
with the rules and regulations adopted by the CEC for each of the three compliance periods from
2011 to 2020.
The CEC is requiring that all POU’s revise, update and re-adopt their RPS Procurement Plan for
the next three compliance periods which is from 2021-2030. The attached updated Plan makes
all the necessary changes to the RPS Procurement Plan by updating the new compliance periods,
new RPS procurement targets, updated retail sales forecasts and other new RPS compliance
requirements.
RCMU shall strive to procure adequate and eligible supplies of renewable energy resources to
meet the updated procurement targets and portfolio content categories as set forth in its RPS
Procurement Plan. It is the continued goal of RCMU to comply with all the targets set forth in the
RPS Procurement Plan at the least cost possible, without placing any risk to the reliability and
fiscal health of the electric utility. In summary, RCMU fully intends to meet all RPS Procurement
compliance for the next three compliance periods and beyond. Adoption of the attached RPS
Procurement Plan and Resolution would satisfy the requirements as requested by the CEC.
FISCAL IMPACT:
Adoption of the updated RPS Procurement Plan will result in additional costs incurred by RCMU
for procuring additional long-term renewable energy projects and contracts rather than the lowest
cost solutions in meeting compliance standards. The updated RPS Procurement Plan continues
to have an established cost limitation rule consistent with the previously approved RPS
Procurement Plan to ensure that there are no disproportionate electric rate impacts to RCMU
customers.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
Approval of the Renewable Energy Resources Procurement Plan addresses the City Council’s
vision for the City by ensuring compliance to State regulations and building on our success as a
world class and sustainable city.
ATTACHMENTS:
Attachment 1 – Resolution No. 2020-129
Attachment 2 – RCMU Renewable Energy Resources Procurement Plan
Page 215
Resolution No. 2020-XXX - Page 1 of 2
ATTACHMENT 1
RESOLUTION NO. 20-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA SUPERCEDING RESOLUTION NO. 11-183 AND NO. 13-199
AND REVISING THE RENEWABLE ENERGY RESOURCES PROCUREMENT
PLAN AND ENFORCEMENT PROGRAM FOR THE RANCHO CUCAMONGA
MUNICIPAL UTILITY
WHEREAS, the City of Rancho Cucamonga is authorized under various provisions of
the California Constitution and the general laws of California (including, specifically, Article XI,
Section 9(a) of the California Constitution, Public Utilities Code Section 10004, and Government
Code section 39732(a)) to establish, purchase, and operate a public utility to furnish its
inhabitants with, among other things, electricity; and
WHEREAS, the City of Rancho Cucamonga operates a municipal electric utility (“City”);
and
WHEREAS, as a municipal electric utility, the City is generally subject to the legislative
and regulatory requirements applicable to local publicly owned electric utilities (“POUs”); and
WHEREAS, the State of California passed Senate Bill 2 (1st Extraordinary Session)
(“SBX1-2”), effective as of December 10, 2011, requiring POUs, including the City, to adopt and
implement, among other things, a renewable energy resources enforcement program and
procurement plan that requires the City to procure a minimum quantity of eligible renewable
energy resources over certain periods; subject to cost limitation and flexible compliance options
as adopted by the Rancho Cucamonga City Council, as the governing board of the City; and
WHEREAS, the California Energy Commission (“CEC”) adopted regulations specifying
procedures for the enforcement of the requirements of SBX1-2 on June 12, 2013, and which
became effective on October 1, 2013; and
WHEREAS, on October 7, 2015, Governor Brown signed the Clean Energy and
Pollution Reduction Act of 2015 (Senate Bill 350 (De Leon) (“SB 350”)), with an effective date of
January 1, 2016; and
WHEREAS, on September 10, 2018, Governor Brown signed Senate Bill 100 (De Leon)
(“SB 100”), with an effective date of January 1, 2019; and
WHEREAS, SBX1-2, SB 350, and SB 100 required the Rancho Cucamonga City
Council, as the governing board of the City, to ensure that the amount of eligible renewable
energy resources to be procured by the City for the period from January 1, 2011 to December
31, 2013 is equal to an average of 20 percent of retail sales; and that the City makes
reasonable progress to ensure that the procurement of eligible renewable energy resources
achieves 25 percent of retail sales by December 31, 2016, and 33% of retail sales by December
31, 2020, 44 percent by December 31, 2024, 52 percent by December 31, 2027, and 60 percent
by December 31, 2030; and
WHEREAS, Public Utilities Code § 399.30(a) requires California’s POUs to adopt a
Renewable Energy Resources Procurement Plan (“RPS Procurement Plan”), and further, Public
Page 216
Resolution No. 2020-XXX - Page 2 of 2
Utilities Code § 399.30(e) requires POUs to adopt and implement a Renewable Energy
Resources Enforcement Program (“RPS Enforcement Program”) to enforce the implementation
of a POU’s RPS Procurement Plan; and
WHEREAS, in accordance with Public Utilities Code § 399.30(e), the City Council, as
the governing board of the City, adopted Resolution No. 11-183 on December 21, 2011,
adopting and establishing an RPS Enforcement Program, which established compliance
periods, adopted RPS procurement targets, authorized the City to establish cost limitations on
procurement expenditures, and directed the City Manager or his designee to develop and
present to the City Council an RPS Procurement Plan; and
WHEREAS, in accordance with Public Utilities Code § 399.30(a), the City Council
adopted Resolution No. 13-199 on November 20, 2013, which adopted the City’s RPS
Procurement Plan for the first compliance period (2011-2013) and the second compliance
period (2014-2016), which established specific procurement targets for each of the compliance
periods, specified portfolio balance requirements consistent with Public Utilities Code § 399.16,
described the City’s existing and planned procurement activities, forecasted the City’s retail
sales and RPS obligations, adopted rules for excess procurement, and adopted a cost limitation
methodology and cost limitation amount; and
WHEREAS, City staff has prepared an RPS Procurement Plan for the third compliance
period (2017-2020) updating the forecasted retail sales and RPS procurement requirements,
providing an updated description of the City’s existing and planned RPS procurement activities,
adopting new procurement targets for the fourth, fifth, and sixth compliance periods consistent
with SB 350 and SB 100, and revising the information and methodology used for establishing a
cost limitation for the third compliance period and beyond; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City’s Renewable Energy Resource Procurement Plan, Compliance
Period 3 (2017-2020) to Compliance Period 6 (2028-2030), which is attached hereto and
incorporated herein, is hereby approved and adopted.
SECTION 2. The City Manager or his/her duly authorized designee has developed and
presented for City Council approval a Renewable Energy Resources Procurement Plan,
including cost limitation and other criteria’s consistent with the requirements of the relevant
Public Utilities Code.
SECTION 3. Except for matters specifically reserved for action by the City Council, as
governing board of the City, the City Manager or his/her duly authorized designee is authorized
and directed to do and perform all acts required in the Renewable Energy Resource
Procurement Plan and to periodically provide any updates to the Rancho Cucamonga City
Council.
SECTION 4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this ________ day of __________, 2020.
Page 217
CITY OF RANCHO CUCAMONGA
MUNICIPAL UTILITY
RENEWABLE ENERGY RESOURCES
PROCUREMENT PLAN
Compliance Period 3 (2017-2020) – Compliance
Period 6 (2028-2030)
December 2, 2020
ATTACHMENT 2
Page 218
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TABLE OF CONTENTS
Section 1. Policy Statement .........................................................................................................3
Section 2. Definitions ..................................................................................................................3
Section 3. RPS Enforcement Program .........................................................................................3
Section 4. Specified RPS Procurement Targets ............................................................................3
Section 5. RPS Procurement Requirements .................................................................................4
Section 6. RPS Procurement .......................................................................................................6
Section 7. Forecast of Retail Sales and RPS Compliance Obligations ...........................................7
Section 8. Excess Procurement Rules ..........................................................................................8
Section 9. Delay of Timely Compliance Rules ..............................................................................8
Section 10. Cost Limitation .........................................................................................................10
Page 219
3
Section 1. POLICY STATEMENT
California Public Utilities Code § 399.30(a) requires all publicly owned electric utilities
(“POUs”), including the City of Rancho Cucamonga, to “adopt and implement a renewable
energy resources procurement plan” that requires the POU to procure a minimum quantity of
electricity and/or renewable energy credits (“RECs”) from eligible renewable energy resources,
as a percentage of total retail sales. This document comprises City of Rancho Cucamonga
Municipal Utility’s (RCMU’s) renewable energy resources procurement plan (“RPS
Procurement Plan”). This RPS Procurement Plan describes how RCMU will achieve its RPS
procurement requirements in each compliance period.
Section 2. DEFINITIONS
The definitions set forth in Public Resources Code (“PRC”) § 25741 and Public Utilities Code
(“PUC”) § 399.12 are incorporated herein. Capitalized terms in this RPS Procurement Plan, as
first identified in parentheses, shall have the meaning given to such term in the body of this RPS
Procurement Plan.
Section 3. RPS ENFORCEMENT PROGRAM
As required by PUC § 399.30, the Rancho Cucamonga City Council adopted the Renewable
Energy Resources Enforcement Program (“RPS Enforcement Program”) on December 21, 2011.
Through the RPS Enforcement Program, the Rancho Cucamonga City Council established
compliance periods, adopted RPS-eligible procurement targets, and described the framework for
how RCMU would implement its RPS program. Section 10 of the RPS Enforcement Program
directed the City Manager or his/her duly authorized designee to develop and present an RPS
Procurement Plan to the Rancho Cucamonga City Council.
Section 4. SPECIFIED RPS PROCUREMENT T ARGETS
In the RPS Enforcement Program, the Rancho Cucamonga City Council adopted general RPS
procurement targets for each of the initial three compliance periods (1-3). Pursuant to PUC §
399.30(b) and (c), the Rancho Cucamonga City Council adopts and further specifies the RPS
procurement targets for Compliance Periods 3, 4, 5, 6, and all subsequent three years periods as
follows:
Compliance Period 3
For the four-year period beginning January 1, 2017 and ending December 31, 2020,
RCMU shall procure sufficient RPS-eligible resources to equal the sum of the following:
(27 percent of 2017 retail sales) + (29 percent of 2018 retail sales) + (31 percent of 2019
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retail sales) + (33 percent of 2020 retail sales). RCMU shall not be required to procure a
specific quantity of RPS-eligible resources in any individual year during this compliance
period.
Compliance Period 4
For the four-year period beginning January 1, 2021 and ending December 31, 2024,
RCMU shall procure sufficient RPS-eligible resources to equal the sum of the following:
(35.75 percent of 2021 retail sales) + (38.5 percent of 2022 retail sales) + (41.25 percent
of 2023 retail sales) + (44 percent of 2024 retail sales). RCMU shall not be required to
procure a specific quantity of RPS-eligible resources in any individual year during this
compliance period.
Compliance Period 5
For the three-year period beginning January 1, 2025 and ending December 31, 2027,
RCMU shall procure sufficient RPS-eligible resources to equal the sum of the following:
(46 percent of 2025 retail sales) + (50 percent of 2026 retail sales) + (52 percent of 2027
retail sales). RCMU shall not be required to procure a specific quantity of RPS-eligible
resources in any individual year during this compliance period.
Compliance Period 6
For the three-year period beginning January 1, 2028 and ending December 31, 2030,
RCMU shall procure sufficient RPS-eligible resources to equal the sum of the following:
(54.67 percent of 2028 retail sales) + (57.33 percent of 2029 retail sales) + (60 percent of
2030 retail sales). RCMU shall not be required to procure a specific quantity of RPS-
eligible resources in any individual year during this compliance period.
Subsequent Three-Year Compliance Periods
For each subsequent three-year compliance period, RCMU shall procure sufficient RPS-
eligible resources to equal an average of 60 percent of retail sales by the end of 2030.
Section 5. RPS PROCUREMENT REQUIREMENTS
PUC § 399.30(c)(3), consistent with PUC § 399.16, as implemented by the Energy
Commission’s RPS Regulations specifies certain procurement requirements that are applicable to
“electricity products,” which refers to either: (1) electricity and the associated renewable energy
credit (“REC”) generated by an eligible renewable energy resource; or (2) an unbundled REC.
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A. Procurement Associated with Pre-June 2010 Contracts and Ownership Agreements
Pursuant to PUC § 399.16(d), electricity products associated with contracts or ownership
agreements that were executed prior to June 1, 2010 and which met certain specified eligibility
requirements, must count toward the POU’s RPS Procurement Targets without regard to the
portfolio content categories (“PCCs”).
B. Procurement Associated with Post June 2010 Contracts and Ownership Agreements
Pursuant to PUC § 399.16(b)-(c), as implemented by the Energy Commission’s RPS
Regulations, electricity products associated with contracts or ownership agreements that were
executed after June 1, 2010 must be classified into the following three PCCs:
PCC1:Electricity products that are procured as bundled and that are
associated with an eligible renewable energy resource that either: (1)
has its first point on interconnection within a California balancing
authority (“BA”); (2) has its first point of interconnection to a
distribution system used to serve end users within a California BA;
(3) is scheduled into a California BA without substituting electricity
from another source; or (4) is dynamically transferred into a
California BA.
PCC2:Electricity products that are procured as bundled and that are
associated with an eligible renewable energy resource that is located
within the WECC but outside of a California BA, and for which the
renewable energy is matched with an equal amount of incremental
energy that is scheduled into a California BA.
PCC3:All electricity products that are associated with eligible renewable
energy resources, but that do not meet the definition of PCC1 or
PCC2.
C. Portfolio Balance Requirements Applicable to Procurement Associated with Post June 1,
2010 Contracts and Ownership Agreements
Pursuant to PUC § 399.16(c), as implemented by the Energy Commission’s RPS Regulations,
the following portfolio balance requirements are applicable to all electricity products that are
credited towards the RPS Procurement Quantity Requirements that are associated with contracts
or ownership agreements executed after June 1, 2010:
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Compliance Period 3 and All Subsequent Compliance Periods
PCC1 ≥ 75%
PCC2 No Limitation
PCC3 ≤ 10%
Section 6. RPS PROCUREMENT
A. RPS Contracts Executed Prior to June 1, 2010
1. None
B. RPS Procurement Acquired After June 1, 2010
1. Astoria 2: July 2014 agreement execution, COD: Aug. 2015, Term: 20
years, Kern County, CA, Fixed Solar Photovoltaic
2. Animal Shelter Center – City of Rancho Cucamonga: COD: Nov. 2016,
Term: City Owned, San Bernardino County, CA, Fixed Solar Photovoltaic
3. City Hall – City of Rancho Cucamonga: COD: Feb. 2016, Term: City
Owned, San Bernardino County, CA, Fixed Solar Photovoltaic
4. Epicenter – City of Rancho Cucamonga: COD: Feb. 2017, Term: City
Owned, San Bernardino County, CA, Fixed Solar Photovoltaic
5. Antelope Expansion 3B: October 2017 agreement execution, Expected
COD: Q1. 2021, Term: 20 years, Los Angeles County, CA, Single-Axis
Tracking Bifacial Solar Photovoltaic
C. Planned RPS Procurement
RCMU staff continues to review various resource opportunities that provides the
“best fit” power procurement for the electric utility. This has included reviews
and bid opportunities on various small hydro projects and solar PV plus storage
project solicitations.
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Section 7. FORECAST OF RETAIL SALES AND RPS COMPLIANCE OBLIGATIONS
Compliance Period 3
Year 2017
Actual
2018
Actual
2019
Actual
2020
Forecast 2017-2020
Retail Sales
(MWh)75,509 78,033 79,428 73,000 305,970
RPS %27%29%31%33%30%
RPS
Procurement
Requirement
(MWh)
20,387 22,630 24,623 27,390 95,030
Compliance Period 4 Compliance Period 5 Compliance Period 6
Year 2021
Forecast
2022
Forecast
2023
Forecast
2024
Forecast 2021-2024 2025
Forecast
2026
Forecast
2027
Forecast
2025-
2027
2028
Forecast
2029
Forecast
2030
Forecast
2028-
2030
Retail Sales 80,500 82,500 85,000 90,000 93,000 95,000 100,000 102,000 103,000 104,000
RPS %35.75%38.5%41.25%44%46%50%52%54.67%57.33%60%
RPS
Procurement
Requirement
(MWh)
27,169 31,763 35,063 39,600 133,595 42,780 47,500 52,000 142,280 55,763 59,050 62,400 177,213
Notes:
* Individual year targets are for planning purposes only.
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Section 8. EXCESS PROCUREMENT RULES
A. The following rules for excess procurement shall apply for Compliance Period 3:
1. RCMU may apply excess procurement in one compliance period to a subsequent
compliance period, subject to the following limitations:
(a) Electricity products that exceed the maximum limit for PCC3, as specified
in PUC § 399.16(c), must be subtracted from the calculation of excess
procurement.
(b) Electricity products procured under contracts of less than 10 years in
duration shall be subtracted from the calculation of excess procurement,
unless the electricity product meets the grandfathering requirements of
PUC § 399.16(d).
2. RCMU may begin accruing excess procurement as of January 1, 2011.
3. Excess procurement meeting these requirements may be applied to any future
compliance period and shall not expire, subject to the limitation in the following
paragraph.
4. Excess procurement that is classified as PCC2 must be used for compliance by no
later than Compliance Period 5. Starting in Compliance Period 6, any previously
accumulated excess procurement classified as PCC2 will no longer be eligible to
count towards the RPS procurement requirements.
B. The following rules for excess procurement shall apply for Compliance Period 4 and all
subsequent Compliance Periods:
1. RCMU may apply excess procurement in one compliance period to a subsequent
compliance period, subject to the following limitations:
(a) Electricity products that are classified as PCC2 or PCC3 may not be
counted as excess procurement.
(b) Electricity products that exceed the maximum limit for PCC3, as specified
in PUC § 399.16(c), must be subtracted from the calculation of excess
procurement.
2. Excess procurement meeting these requirements may be applied to any future
compliance period and shall not expire.
Section 9. DELAY OF TIMELY COMPLIANCE RULES
A. Delay of Timely Compliance Rule
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Pursuant to PUC § 399.30(d)(2)(A), and consistent with Section 7 of the RPS Enforcement
Program, the Rancho Cucamonga City Council may adopt measures permitting RCMU to delay
timely compliance with the RPS procurement requirements. The Rancho Cucamonga City
Council adopts the following delay of timely compliance rules.
If any of the conditions listed below occurs and is beyond the control of RCMU and causes
RCMU to not be reasonably able to comply with the RPS procurement requirements, RCMU
may delay timely compliance with the RPS procurement requirements.
1. Transmission Constraints
There is inadequate transmission capacity to allow sufficient electricity to be delivered from
eligible renewable energy resources, or proposed eligible renewable energy resource projects, to
the extent applicable, using the current operational protocols of the Balancing Authority (BA) in
which RCMU operates. If RCMU owns transmission or has transmission rights, then RCMU
shall demonstrate that:
RCMU undertook all reasonable measures under its control and consistent with its
obligations under local, state, and federal laws and regulations to develop and
construct new transmission lines or upgrades to existing lines intended to transmit
electricity generated by eligible renewable energy resources, in light of its expectation
for cost recovery.
RCMU took all reasonable operational measures to maximize cost-effective
purchases of electricity from eligible renewable energy resources in advance of
transmission availability.
2. Permitting, interconnection, or Other Circumstances
Permitting, interconnection, or other circumstance have delayed the procurement of eligible
renewable energy resource projects, or there is an insufficient supply of eligible renewable
energy resources available to RCMU. To utilize this condition, RCMU must show that the
permitting, interconnection, or other circumstance caused the delay or insufficient supply and
that:
RCMU prudently managed portfolio risks, including, but not limited to, holding
solicitations for RPS-eligible resources with outreach to market participants and
relying on a sufficient number of viable projects to achieve RPS procurement
requirements.
RCMU sought to develop either its own eligible renewable energy resources,
transmission to interconnect to eligible renewable energy resources, or energy
storage used to integrate eligible renewable energy resources.
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If the cause for delay or insufficient supply was foreseeable, RCMU procured an
appropriate minimum margin of procurement above the level necessary to comply
with the RPS to compensate for foreseeable delays or insufficient supply.
RCMU took reasonable measures to procure cost-effective distributed generation
and allowable unbundled RECs.
3. Unanticipated Curtailment
Unanticipated curtailment of eligible renewable energy resources, if the delay of timely
compliance would not result in an increase in greenhouse gas emissions.
4. Transportation Electrification
Unanticipated increase in retail sales due to transportation electrification. To utilize this
condition, RCMU must consider whether transportation electrification significantly exceeded
forecasts in RCMU's service territory based on the best and most recently available information
available to RCMU. Further, RCMU must take reasonable measures to procure sufficient
resources to account for unanticipated increases in retail sales due to transportation
electrification.
Section 10. COST LIMITATION
A. Cost Limitation Rule
Pursuant to PUC § 399.30(d)(2)(B), and consistent with Section IX of the RPS Enforcement
Program, the Rancho Cucamonga City Council shall rely on the following information to
establish a limitation on the procurement expenditures for all RPS-eligible resources:
1. The information contained in this RPS Procurement Plan.
2. Procurement expenditures that approximate the expected cost of building,
owning, and operating eligible renewable energy resources.
3. The potential that some planned resource additions may be delayed or
canceled.
In developing the cost limitation, the Rancho Cucamonga City Council shall ensure that:
1. The limitation is set at a level that prevents disproportionate rate impacts.
2. The costs of all procurement credited toward achieving the renewables
portfolio standard are counted towards the limitation.
3. Procurement expenditures do not include any indirect expenses, including
imbalance energy charges, sale of excess energy, decreased generation
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from existing resources, transmission upgrades, or the costs associated
with relicensing any utility-owned hydroelectric facilities.
If the cost limitation is insufficient to support the projected costs of meeting RCMU’s RPS
targets, as specified above, RCMU may refrain from executing any further contracts for eligible
renewable energy resources, beyond what can be procured within the cost limitation.
B. Relevant Factors and Findings
To determine what cost limitation is necessary to prevent disproportionate rate impacts, the
Rancho Cucamonga City Council has considered the following factors and made the following
findings:
1.Economic Hardship
The current local economic conditions for the City of Rancho Cucamonga are not good due to
the COVID-19 pandemic. Sales tax, which is the primary revenue source for the City’s General
Fund is down about $3.8 million or 11.7% from the prior year. The decrease is primarily due to
the economic impacts of the COVID-19 pandemic. A significant reduction in the City’s
Transient Occupancy Tax revenues was also estimated at approximately 40% of the pre-COVID
revenue estimate.
Finding: The Rancho Cucamonga City Council finds that RCMU’s cost limitation must be
structured and set at a level that avoids further harm to the local economy and limits impacts on
economically vulnerable residents.
2.Unemployment
Maintaining competitive electric rates is essential to keeping local businesses from relocating to
other parts of the state or from leaving the state altogether. RCMU works with businesses to
make sure rates are kept at a level that helps them stay viable.
Finding: The Rancho Cucamonga City Council finds that RCMU’s cost limitation must be set at
a level that does not negatively impact local employment rates or customer rate impacts that
would lead to RCMU’s electric rates to exceed those of Southern California Edison.
3.Customer Make-up
RCMU’s customer make up is split about 66% Residential and 33% Commercial and Industrial.
However, the revenue based on load is about 10% residential and 90% Commercial and
Industrial, so cost limitations must be established in order to not cause broad economic harm
should businesses and commerce leave.
Finding: The Rancho Cucamonga City Council finds that RCMU’s cost limitation must be
designed so that it does not overly burden any one particular customer class.
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4.Improving the Financial Condition of RCMU
Five equally important inter-relationship factors between the financial strength and health of
RCMU and the City of Rancho Cucamonga includes: (1) Cost Recovery Framework Within
Service Territory; (2) Willingness to Recover Costs with Sound Financial Metrics; (3)
Management of Risk; (4) Rate Competitiveness; and (5) Financial Strength, to measure the credit
worthiness of the utility.
Finding: The Rancho Cucamonga City Council finds that RCMU’s cost limitation should be set
at a level that does not threaten the long-term financial stability of RCMU by reducing its
existing customer base and that RCMU’s cost limitation is also set at a level that allows RCMU
to comply
C. Cost of Full Compliance
In order to estimate the cost of full compliance for Compliance Period 3 and beyond, RCMU
relied on the cost data reported in the 2020 Padilla Report, Costs and Cost Savings for the RPS
Program, published May 2020 (“Padilla Report”).1 The Padilla Report includes aggregated cost
information for the CPUC-jurisdictional entities. Based on the Padilla Report, RCMU assumes
that the cost of a PCC1 electricity product is $47/MWh in 2017, $38.1/MWh in 2018, and
$28.2/MWh in both 2019 and 2020. Further, based on the Padilla Report, RCMU assumes that
the cost of a PCC3 electricity product is $0.90/MWh2 for 2017-2020. Based on the relative
complexity and reduced availability associated with PCC2 electricity products, RCMU assumes
that full compliance would be based on maximizing PCC3 procurement (10%) and filling in the
remaining 90% with PCC1 procurement. The following table shows the forecasted cost of full
compliance based on these assumptions.
PCC Formula for Determining Cost Compliance Cost
PCC1 (90% x 20,387 MWh) x $47 =$862,370.102017
PCC3 (10% x 20,387 MWh) x $0.9 =$1,834.83
PCC1 (90% x 22,630 MWh]) x $38.1 =$775,982.702018
PCC3 (10% x 22,630 MWh) x $0.9 =$2,036.70
PCC1 (90% x 24,623 MWh) x $28.2 =$624,931.742019
PCC3 (10% x 24,623 MWh) x $0.9 =$2,216.07
PCC1 (90% x 27,390 MWh) x $28.2 =$695,158.202020
PCC3 (10% x 27,390 MWh) x $0.9 =$2,465.10
Total =$2,966,995.44
1 Available at:
https://www.cpuc.ca.gov/uploadedFiles/CPUCWebsite/Content/About_Us/Organization/Divisions/Office
_of_Governmental_Affairs/Legislation/2020/2020%20Padilla%20Report.pdf.
2 For PCC3 Electricity Products, RCMU utilized the contract price data for Bear Valley Electric Service,
which procures through REC-only contracts that approximate PCC3 transactions.
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Therefore, the estimated cost of full compliance with the RPS Procurement Requirements for
Compliance Period 3 is over $2.96 million.
D. Expenditures that Will Count Toward RCMU’s Cost Limitation
In order to determine if RCMU’s expenditures have met or exceeded the cost limitation
established in this RPS Procurement Plan, RCMU will include all direct costs associated with
procurement from executed contracts and owned resources. Where applicable, this will include
the contract price multiplied by electricity products delivered during the Compliance Period. For
any contract where the associated electricity is resold, RCMU will still count towards its Cost
Limitation the total cost of the combined electricity and REC.
E. Explanation of How RCMU Developed a Cost Limitation Methodology and How
Such Cost Limitation Prevents Disproportionate Rate Impacts.
In developing its Cost Limitation methodology, RCMU has reviewed the potential impacts of the
factors, findings, and considerations described above. Specifically, RCMU has evaluated what
would occur if RCMU expended the amount of the full cost of compliance and estimated the
impacts to customers on a rate basis and total bill basis under different scenarios.
RCMU staff have determined that setting the Cost Limitation using the methodology described
below is necessary to ensure that RCMU’s cost limitation must be set at a level that does not
negatively impact the City’s local employment rates or customer rate impacts that would lead to
RCMU’s electric rates exceeding those of Southern California Edison, which will have
disproportionate rate impacts on its customers and the community.
F. Adoption of Methodology for Calculating Cost Limitation for Compliance Period.
The Rancho Cucamonga City Council determines that in order to avoid disproportionate rate
impacts for Compliance Period 3 and beyond, the City Council hereby establishes a cost
limitation as follows:
1) Annual procurement expenditures for all RPS-eligible resources used to comply with the RPS
procurement plan shall not exceed 22% of total gross annual revenues from RCMU electric retail
sales in the annual calendar year.
2) The City is not obligated to expend any funds on RPS procurement in excess of the
Compliance Period 3 and beyond Cost Limitation methodology.
3) In no event shall the purchase of renewable energy volumes required to ensure the City’s
compliance with applicable RPS procurement plan result in customer rate impacts that would
lead to RCMU’s electric rates to exceed those of Southern California Edison.
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Should conditions change such that any of these criteria cannot be met, including procurement
requirements that have exceeded cost limitations, staff will return to the City Council with an
adjusted Procurement Plan for consideration that would include revised cost limitations that shall
rely on elements consistent with PUC § 399.15(c)(1)-(3) and with pertinent policies and rules
established by the City Council.
G. Adoption of Cost Limitation for Compliance Period
Pursuant to the methodology for calculating the cost limitation for Compliance Period 3,
established above, the estimated annual cost limitation calculation for Compliance Period 3 and
beyond is determined to be $2,025,222 annually.
Plan
Version
Date Action Change
1 12/21/2011 RPS Procurement Plan created
2 11/20/2013 Removed grandfathered resources, updated RPS % and provided
details on optional compliance measures, including cost limitations
3 12/2/2020 Updated RPS % for 2021-2030 and provided details on SB 350 and
SB 100, optional compliance measures, including cost limitations
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Page 1 of 2
RECOMMENDATION:
Staff recommends the City Council award the purchase of electrical parts and materials on an as-
needed basis from Walters Wholesale Electric of Rancho Cucamonga, in accordance with
Request for Bids (RFB) #20/21-112, in an amount not to exceed $75,000 in Fiscal Year
2020/2021.
BACKGROUND:
Quality electrical parts and supplies are essential in maintaining safe, functional, and premiere
City facilities, for parking lots to internal and external building lighting electrical systems, and sport
lights on ball fields to helipads. It is critical to utilize quality electrical materials to sustain the City’s
operations and ensure the longevity of all City’s facilities. Electrical parts and supplies such as
lamps, ballasts, conduit, circuit breakers, outlets, GFI’s, face plates, sport lights and wire are
required to perform repairs necessary to ensure that the City’s facilities are well maintained and
safe for the community.
ANALYSIS:
The Public Works Services Department provided the Procurement Division with specifications for
review and to determine the best method of procurement for electrical parts and materials. The
Procurement Division prepared and posted a formal Request for Bid (RFB) #20/21-112 for the
purchase of “Electrical Parts and Materials on an as Needed Basis” to the City’s automated
procurement system. There were five hundred and fifteen (515) notified vendors, twelve (12)
prospective bidders downloaded or reviewed the solicitation documentation and three (3) bid
responses were received, one of which was deemed nonresponsive. The lowest responsive
vendor is Walters Wholesale Electric.
All applicable bid documentation is on file in the City’s electronic bidding system and can be
accessed through the City’s web page.
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:William Wittkopf, Public Works Services Director
Neil Plummer, Facilities Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration of the Purchase of Electrical Parts in an Amount Not to Exceed
$75,000.
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3
5
8
FISCAL IMPACT:
The proposed purchase of electrical parts is within the various operations and maintenance
budget line items in the approved budget for FY 2020-2021
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses the City Council’s core values of promoting and enhancing a safe and healthy
community for all by ensuring well-maintained and safe City facilities.
ATTACHMENTS:
Attachment 1 – RFB -112
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REQUEST FOR BIDS (“RFB”) #20/21-112
FOR
THE PURCHASE OF ELECTRICAL PARTS AND MATERIALS ON AS NEEDED BASIS
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
ATTACHMENT 1Page234
Request for Bids (“RFB”) #20/21-112
For
The Purchase of Electrical Parts and Materials on as Needed Basis
________________________________________________________________________________________________
_________________________________________________________________________________________________
Page 2 of 20
Table of Contents
1. GENERAL INFORMATION ........................................................................................................................... 4
1.1 Introduction ..................................................................................................................................... 4
1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS..................................................................................... 4
1.3 DISCREPANCIES OR OMISSIONS ................................................................................................................ 4
1.4 CONTINGENCIES ................................................................................................................................... 5
1.5 QUESTIONS AND CLARIFICATIONS ............................................................................................................. 5
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 5
1.7 BRAND NAMES .................................................................................................................................... 6
1.8 KNOWLEDGE OF REQUIREMENTS .............................................................................................................. 6
1.9 RESERVATION OF RIGHTS ........................................................................................................................ 6
1.10 BUSINESS LICENSE ................................................................................................................................. 7
1.11 PREVAILING WAGES .............................................................................................................................. 7
1.12 CALIFORNIA'S PUBLIC RECORDS ACT ......................................................................................................... 7
2. RFB RESPONSE SUBMISSION REQUIREMENTS .......................................................................................... 8
2.1 Exhibits A through G ........................................................................................................................ 8
2.1.1 NON-DISCLOSURE CONFLICT OF INTEREST .............................................................................................. 8
2.1.2 SPECIFICATIONS ................................................................................................................................ 8
2.1.3 ADDENDUM ACKNOWLEDGEMENT ........................................................................................................ 9
2.1.4 STANDARD TERMS AND CONDITION ...................................................................................................... 9
2.1.5 PARTICIPATION CLAUSE ...................................................................................................................... 9
2.1.6 DEBARMENT AND SUSPENSION .......................................................................................................... 10
2.1.7 SIGNATURE OF AUTHORITY ............................................................................................................... 10
“EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ......... 11
“EXHIBIT B, SPECIFICATIONS WORKSHEET” .................................................................................................... 12
“EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT” ............................................................................................ 16
“EXHIBIT D, CITY OF RANCHO CUCAMONGA STANDARD TERMS AND CONDITIONS EXCEPTIONS SUMMARY”
........................................................................................................................................................................ 17
“EXHIBIT E, PARTICIPATION CLAUSE” ............................................................................................................. 18
“EXHIBIT F, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................... 19
Page 235
Request for Bids (“RFB”) #20/21-112
For
The Purchase of Electrical Parts and Materials on as Needed Basis
________________________________________________________________________________________________
_________________________________________________________________________________________________
Page 3 of 20
“EXHIBIT G, SIGNATURE OF AUTHORITY” ....................................................................................................... 20
Page 236
Request for Bids (“RFB”) #20/21-112
For
The Purchase of Electrical Parts and Materials on as Needed Basis
________________________________________________________________________________________________
_________________________________________________________________________________________________
Page 4 of 20
1. GENERAL INFORMATION
1.1 Introduction
The City of Rancho Cucamonga (hereinafter “City”) and is inviting qualified Vendors (hereinafter “Vendor”) to
submit a bid response for Request for Bid (“RFB”) #20/21-112 for The Purchase of Electrical Parts and Materials
on as Needed Basis in accordance with the minimum Specifications indicated herein.
Vendors wishing to participate in the RFB solicitation must be registered as a Consultant on Planet Bids through
the City’s website at https://www.cityofrc.us/your-government/procurement. Only those responses received
from registered Consultants will be accepted. Responses must be submitted by the named Consultant that has
downloaded the RFB, this information is indicated in the bid system and provides the ability to tabulate the
responses in accordance to the named Consultants. Submitting a response under a Consultant name that does
not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response
from further consideration.
1.2 BID RESPONSE DELIVERY AND SCHEDULE OF EVENTS
RFB responses must be received electronically via Planet Bids prior to the due date and time specified in the
below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post RFB September 17, 2020
Questions Due September 28, 2020
Addendum Issued September 30, 2020
RFB Response Due Date October 6, 2020
(The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.)
1.3 DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFB or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no
responsibility for oral instructions or representations. Addenda to this RFB shall be considered a part of this RFB
and shall become part of any final Contract that may be derived from this RFB.
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1.4 CONTINGENCIES
This RFB should not be considered as a contract to purchase goods or services but is a Request for Bid in
accordance with the terms and conditions herein and will not necessarily give rise to a contract. However, RFB
responses should be as detailed and complete as possible to facilitate the formation of a contract based on the
RFB response(s) that are pursued should the City decide to do so.
Completion of this RFB form and its associated Appendices are a requirement. Failure to do so may disqualify
your RFB response submittal. Vendors must submit signed, RFB responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
If only one RFB response is received, the City reserves the right to discard the response and rebid the RFB.
Any scope of work, contingencies, special instruction and/or terms and conditions applicable to this RFB and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
has accepted the work in writing and has made final payment, unless sooner terminated by written agreement
signed by both parties.
1.5 QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the bid system by the due date and
time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an
Addendum and will be posted for download from the City’s bid system in accordance with the above “Schedule
of Events”.
From the issuance date of this Request for Bid until a Vendor is awarded, Vendors are not permitted to
communicate with any City staff or officials regarding this procurement, other than during interviews,
demonstrations, and/or site visits, except at the di rection of Ruth Cain, CPPB, Procurement Manager, or Cheryl
Combs, Procurement Technician, the designated representatives of the City of Rancho Cucamonga.
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFB will become the property of the City and will be returned only at
the City’s option and at the expense of the Vendor submitting the RFB response. A copy of the RFB response
will be retained for official files and become a public record. Any material that a Vendor considers as confidential
but does not meet the disclosure exemption requirements of the California Public Records Act may be made
available to the public, regardless of a notation or markings of confidentiality or otherwise.
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1.7 BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFB responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFB response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitatio n. The City reserves the right to
determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand
name references, and the City may require the supply of additional descriptive material and a sample.
1.8 KNOWLEDGE OF REQUIREMENTS
The vendor shall carefully review all documents referenced and made a part of the solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFB response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor’s sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to perspective Vendors by way of addenda to the City website; however,
it is the Vendor’s responsibility to asce rtain that the RFB response includes all addenda issued prior to the RFB
Due Date.
1.9 RESERVATION OF RIGHTS
The issuance of this RFB does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFB, or RFB procedure.
• Reject any or all RFBs.
• Reissue a Request for Bids.
• Prior to submission deadline for RFBs, modify all or any portion of the selection procedures, incl uding
deadlines for accepting responses, the specifications or requirements for any materials, equipment or
services to be provided under this RFB, or the requirements for contents or format of the RFBs.
• The City recognizes that price is only one of severa l criteria to be used in judging a product or service, and
the City is not legally bound to accept the lowest RFB response.
• The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or
all responsive and responsible Vendors who submit RFB responses.
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• Procure any materials, equipment or services specified in this RFB by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Vendor’s place of business prior to a ward or at any time during
the contract term or any extension thereof, to determine the Vendor’s capabilities and qualifications.
1.10 BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RF B and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFB responses and in
this RFB, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to prospective Vendors by way of addenda to the City Planet Bids;
however, it is the Vendor’s responsibility to ascertain that the RF B includes all addenda issued prior to the RFB
due date.
1.11 PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFB, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Vendor(s)
shall pay no less than those minimum wages unless an exemption applies. Please note that much of the work
procured through this RFB involves improvements to single-family homes. Accordingly, in certain cases an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this RFB that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFB.
1.12 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6250
et seq. Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
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Neither an RFB in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFB are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or
omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 625 3.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information
is requested under the Public Records Act, the City shall make a final determination if any exemption exists for
the City to deny the request and prevent disclosure. The City will withhold such information from public
disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal
basis to do so.
2. RFB RESPONSE SUBMISSION REQUIREMENTS
The following must be received no later than the due date and time specified in the Schedule of Events. RFB
responses and associated documents must be submitted electronically through the bid system. The Vendor is
solely responsible for ensuring that the full RFB response is received by the City in accordance with the
solicitation requirements, prior to the date and time specified in the solicitation.
2.1 Exhibits A through G
The following named Exhibits A through F are a requirement and must be complete and signed where required.
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G. Failure to comply with this instruction will deem your RFB
submittal as non-responsive.
2.1.1 NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and t he City. A signed
“Exhibit A, Conflict of Interest and Non-Disclosure Agreement,” included herein must be submitted under the
Planet Bid Response Types, Exhibits A – G.
2.1.2 SPECIFICATIONS
Vendor shall review and complete “Exhibit B, Standard Specification Form”. Vendors must indicate compliance
with specifications by a check mark or initials in the “MEETS”, “EXCEEDS”, “NO” or “N/A”. Indicating “MEETS”
to a specification will mean full compliance; indicating “NO” will mean an exception is being taken. All ex ceptions
must be fully explained on a separate page titled “EXCEPTIONS”, giving reference to the page and specification
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where the exception is being taken. Failure to comply with this requirement will result in the response being
rejected.
2.1.3 ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. The Vendor
understands failure to acknowledge any addenda issued may cause the response to be considered non -
responsive. It is the Vendor’s responsibility to l og into the Bid System to identify, download and review the
number of addenda that have been posted. Addenda issued in correspondence to this RFB shall be considered
a part of this RFB and shall become part of any final Contract that may be derived from this RFB. Vendors must
indicate their acknowledgement of any Addendums by way of signature on “Exhibit C, Addendum
Acknowledgement Form”, and must be submitted under the Planet Bid Response Types, Exhibits A – G.
2.1.4 STANDARD TERMS AND CONDITION
The City’s Standard Terms and Conditions must be downloaded from the bid system and can be found under
the “Documents and Attachments” tab. It is the Vendors responsibility for downloading and reviewing the
Terms and Conditions and responding accordingly with signatu re of agreement or summary of exceptions. In
submitting a response to this RFB, Vendor will be deemed to have agreed to each clause in the City’s Terms and
Conditions unless otherwise indicated in the “Exhibit D, City of Rancho Cucamonga Terms and Conditions
Exceptions Summary”. The City has the sole right to accept any exceptions or move forward without further
negotiation. Failure to raise any objections at the time of this RF B response submittal will result in a waiver of
objection to any of the contractual language in the City’s Standard Terms and Conditions at any other time. The
signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A
– G”.
2.1.5 PARTICIPATION CLAUSE
It is hereby understood that other g overnmental entities, such as cities, counties, and special school districts
may utilize this RFB response at their option for equipment or services at the RFB response price. Said entities
shall have the option to participate in any award made because of this solicitation. Any such piggy-back awards
will be made independently by each agency, and the City is not an agent, partner or representative of these
agencies and is not obligated or liable for any action of debts that may arise out of such independe ntly
negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order
placement and payments to the Vendor. A signed “Exhibit E, Participation Clause”, must be submitted under
the Planet Bid Response Types, Exhibits A – G.
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2.1.6 DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to “Exhibit F, Vendor Certification Form” that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response
Types, Exhibits A – G.
2.1.7 SIGNATURE OF AUTHORITY
Completion of this RFB form and its associated Exhibits are a requirement. Failure to do so may disq ualify your
RFB response submittal. Vendors must submit responses by the due date and time as specified herein. V endors
will be considered non-responsive if the above requirements are not submitted as requested. If only one RFB
response is received, the City reserves the right to return the RFB to the Vendor. An “Exhibit G, Signature of
Authority”, must be submitted under the Planet Bid Response Types, Exhibits A – G.
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“EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT”
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Vendors.
I do not have specific knowledge of confident ial information regarding RFB responses received in response to
the Request for Bid RFB #20/20-112 for The Purchase of Electrical Parts and Materials on as Needed Basis.
I agree not to disclose or otherwise divulge any information pertaining to the conten ts, status, or ranking of any
RFB response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFB
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT B, SPECIFICATIONS WORKSHEET”
The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or
any part thereof, either separately or, to waive any informality and to split or make the award in any manner
determined by the City to be in the best interest of the City.
Vendors must indicate compliance with specifications by check mark in the “MEETS”, “EXCEEDS”, “N/A”, or “NO”
column.
• MEETS – Indicates that the Vendor is in full compliance with the specification.
• EXCEEDS – Indicates that the proposed solution will surpass all expectations for that specification.
• N/A – Indicates that the specification does not apply to the proposed solution.
• NO – Indicates that there is one or more exception(s) being taken. All exce ptions must be fully explained
in the comment section of the below table. A separate page titled “Specification Exceptions”, giving
reference to the specification “Description Title” may be used if required. Failure to complete this form
will result in the proposal being rejected.
SPECIFICATIONS MEETS EXCEEDS N/A NO COMMENTS
ELECTRICAL PARTS
Vendor shall be an established electrical
supply wholesaler with warehousing
capability.
Vendors shall have a service office
located within a twenty-mile radius
from the Rancho Cucamonga city
limits. This service office shall include a
warehouse with a minimum of $400,000
of stocked, on hand items that are
recognized industry‐wide as common
and frequently used electrical supplies.
The Vendor shall invoice the City at the
unit costs listed on the proposal. Items
with no unit cost listed on the proposal
shall be invoiced at the discount
percentage listed therein.
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The name of the City employee who
ordered and/or picked up the materials
shall be typed on the invoice.
The Vendor shall not restrict the City to
any manufacture’s “line card”, which
will limit the City’s purchases to a
single manufacturer’s products. Any
manufacturers’ items not in the Vendors
stock must be procured from other local
distributors, whenever requested. The
cost to the City for such items will be at
the discount percentage proposed by the
Vendor under this RFB. No additional
charges will be paid.
The Vendor will provide only new and
unused items. No refurbished or
recycled parts or supplies will be
accepted. The Vendor shall provide the
warranty for all products supplied to the
City under this contract and such
warranty shall provide that the products
are free from defects in materials and
workmanship for terms that are standard
in the industry.
The Vendor will provide upon request
to the City any and all electrical parts
and supplies items, regardless of the
quantities requested. There will be no
minimum quantities, restrictions or
limitations.
The Vendor must operate a wholesale
counter sales facility at the warehouse
required above and have these electrical
parts and supplies items available for
immediate counter pick up during
normal business hours at a minimum
eight (8) hours a day, five (5) days per
week, Monday through Friday. Persons
picking up materials must show a valid
City identification.
After normal business hours, in case of
emergency, Vendor will provide an
emergency telephone number of an
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outside sales representative assigned to
the warehouse required above. The
Vendor’s designated personnel must be
available to open the warehouse within
one (1) hour of request to allow for the
purchase of electrical items needed
immediately. The service shall be
provided twenty-four (24) hours a day,
three hundred sixty-five (365) days a
year, at no additional charge.
Deliveries are to be F.O.B. destination
and are to be placed in designated areas
as specified by the City building
supervisors and/or Designated City
employee who placed the order.
The Vendor shall provide delivery of
the requested manufacturer’s materials,
supplies and/or equipment listed under
this contract that are recognized
industry wide as common and
frequently used electrical supplies on
the next business day from the formal
request for a shipment. In addition, the
vendor shall have these items available
for immediate pick‐up at the City’s
discretion.
Deliveries of materials supplies and/or
equipment listed under this contract
shall be provided by the vendor’s
owned and operated local delivery fleet.
Non-stocked items ordered by the
vendor and delivered by standard
delivery service such as United Parcel
Services, or by US DOT or California
DOT licensed common carrier shall be
F.O.B. destination to the vendor’s
warehouse location and then delivered
by the vendor’s fleet to the customer
site listed on the delivery order unless
otherwise stated.
Deliveries shall be made Monday
through Thursday between the hours of
6:00 a.m. and 4:00 p.m.
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Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
All items not in stock locally and
requiring an order from manufacturers’
stock must be delivered within five (5)
working days at no additional cost. The
City reserves the right to request next
day air shipments for any items not in
stock locally with freight to be paid by
the City.
There will be no minimum quantities,
limitations or restrictions applied to this
contract. These services are a part of the
Vendor’s responsibility and will be
provided at no premium price or
additional cost to the City of Rancho
Cucamonga.
Where a manufacturer is specified, an alternate brand is accepted.
Please specify the alternate brand.
State Discount percentage for items not listed
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“EXHIBIT C, ADDENDUM ACKNOWLEDGEMENT”
The Vendor hereby acknowledges the following Addenda Number(s) to this RFB have been received, if any.
Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered
non-responsive. It is the Vendor’s responsibility to log into the Bid system to identify and download the number
of addenda that have been posted.
• ___________________
• ___________________
• ___________________
• ___________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT D, CITY OF RANCHO CUCAMONGA STANDARD TERMS AND CONDITIONS EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the Standard Terms and Conditions without exception.
Submit a signed signature page of the Standard Terms and Conditions as Exhibit D, to show full agreement
with all clauses and indicating you have no exceptions.
OR
_____ Vendors proposes exceptions to the Standard Terms and Conditions.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Secti on number listed in the Standard Terms and Conditions. Failure to
properly reference exceptions in the submitted summary may deem the response as non-responsive.
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT E, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFB response at their option for equipment or services at the RFB response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the City of Rancho Cucamonga is
not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts
that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept
sole responsibility of its own order placement and payments of the Vendor.
Successful Vendor will extend prices as proposed herein to other governmental agencies, please specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT F, DEBARMENT and SUSPENSION CERTIFICATION FORM”
I certify that neither _____________________________ (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Bid will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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“EXHIBIT G, SIGNATURE OF AUTHORITY”
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RF B response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFB response.
THE VENDORS IN SUBMITTING THIS RFB RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFB RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
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RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and accept the public improvements and their design, required for the development of
Parcel Map 19762 (Case No. SUBTPM19762) and Tract Map 20032 (Case No. SUBTT20032),
and authorize the City Engineer to file the appropriate Notice of Completion and cause City
Clerk to record said documents; and,
2. Release Faithful Performance Bond and accept Maintenance Bond for the associated public
improvements; and,
3. Authorize the City Engineer to approve the release of the Maintenance Bond one year following
the filing of the Notice of Completion if the improvements remain free from defects in material
and workmanship.
BACKGROUND:
On June 14, 2017, the Planning Commission (Commission) approved Tentative Parcel Map 19762 (Case
No. SUBTPM19762) and Tentative Tract Map 20032 (Case No. SUBTT20032) to subdivide 28.4 acres of
land into 4 parcels in the Victoria Community Plan ( VCP) within the Mixed Use District, related to the
construction of a mixed use project consisting of 380 residential units, a 71 room hotel and two restaurant
buildings totaling 12,000 square feet, located at the southwest corner of Day Creek Boulevard and Base
Line Road. This approval included conditions to construct certain public improvements including street and
landscape improvements. Improvement agreements and securities were approved by the City Council on
May 2, 2018 for Parcel Map 19762 (Case No. SUBTPM19762) and Tract Map 20032 (Case No.
SUBTT20032) in order to ensure construction of the required public improvements.
ANALYSIS:
All public improvements required of this development have been completed to the satisfaction of the City
Engineer. The public improvements will be re-inspected in approximately nine months to ensure they
remain in good order prior to release of the maintenance bond.
Prior to construction of the public improvements the developer, Western Pacific Housing, Inc., a Delaware
Corporation, submitted the Faithful Performance Bonds to ensure satisfactory completion of the
improvements. With the completion of the improvements these bonds are no longer required, and the
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer
Darren Chin, Assistant Engineer
SUBJECT:Consideration to Accept Public Improvements of Day Creek Village at Southwest Corner
of Base Line Road and Day Creek Boulevard Related to the Development of Parcel Map
19762 and Tract Map 20032 (Case No. SUBTPM19672 and SUBTT20032) Submitted
by Western Pacific Housing, Inc. as Complete, File the Notice of Completion, and
Authorize Release of Bonds.
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4
1
3
developer has submitted the Maintenance Bonds in the following amounts to secure maintenance of the
improvements through the one-year warranty period.
The Day Creek Village Public improvements:
Maintenance Bond $ 69,740
FISCAL IMPACT:
None.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses the Council Core Values by promoting and enhancing a safe and healthy community
for all through the construction of high quality public improvements.
ATTACHMENTS:
Attachment 1 – Vicinity Map
Page 255
ATTACHMENT 1
PM 19762, TRACT 20032
Vicinity Map
NOT TO SCALE
Page 256
Page 1 of 2
RECOMMENDATION:
Staff recommends the City Council:
1. Award and authorize the execution of a contract with Stanley Pest Control for pest control
services citywide effective February 1, 2021 through June 30, 2022.
2. Authorize an expenditure in an amount not to exceed $11,000 in FY 2020/2021.
3. Authorize an expenditure in an amount not to exceed $40,000 in FY 2021/2022 contingent
upon the approval of the FY 2021/2022 budget.
4. Authorize the City Manager to renew the contract for one (1) year increments up to a total
of six (6) additional years with an estimated total contract amount of $327,050.
BACKGROUND:
The Public Works Services Department and the Procurement Division routinely go out for request
for proposals to ensure vendor services remain competitive. Recently, Public Works staff updated
the pest control services specifications to include new requirements and revised service locations.
Given these changes to the scope of services, it was necessary for staff to rebid this contract to
align with current service requirements and funding, while providing the best value for the
community. The scope of work for this contract includes, but is not limited to, pest control services
for all city buildings.
The updated specifications were provided to the Procurement Division to prepare a formal Request
for Proposal (RFP). The Procurement Division prepared and posted RFP #20/21-007 for Annual
Pest Control Services There were sixty-six (66) notified vendors; twenty-one (21) prospective
bidders downloaded or viewed the bid package, and one (1) response was received.
ANALYSIS:
Stanley Pest Control was the sole respondent to the City’s RFP. After a thorough analysis of the
proposal, staff determined Stanley Pest Control to be a qualified bidder with the ability to perform
pest control services for City and Fire District facilities. To that end, staff recommends the City
Council award a contract to Stanley Pest Control of South El Monte, effective from the date of the
mutual execution through June 30, 2022, with an option to renew for one (1) year increments up to
a total of six (6) additional years, in an amount not to exceed $11,000 for FY 2020/2021 and an
amount not to exceed $40,000 for FY 2021-2022, contingent upon approval of the FY 2021/2022
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED
BY:
William Wittkopf, Public Works Services Director
Neil Plummer, Facilities Superintendent
Ruth Cain, CPPB, Procurement Manager
SUBJECT:Consideration to Award a Contract for Pest Control Services in an Amount Not to
Exceed $11,000 for FY 2020/2021 and $40,000 for FY 2021/2022.
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1
6
budget. Furthermore, in anticipation of a possible request by the contractor for a rate adjustment in
future years due to increases in the Consumer Price Index (CPI-U), staff has prepared the chart
below to outline the estimated annual funding breakdown. Please note this is only an estimate and
the amounts listed below could vary.
Fiscal Year
Prior Year
Costs
Est. Annual
Increase (4%)Total Costs
2020/2021 $ 11,000
2021/2022 $ 40,000
2022/2023 $ 40,000 $ 1,600 $ 41,600
2023/2024 $ 41,600 $ 1,670 $ 43,270
2024/2025 $ 43,270 $ 1,740 $ 45,010
2025/2026 $ 45,010 $ 1,810 $ 46,820
2026/2027 $ 46,820 $ 1,880 $ 48,700
2027/2028 $ 48,700 $ 1,950 $ 50,650
Grand Total $ 327,050
The assumption underlying this estimate is that contract costs will increase 4% per year. This is a
conservative average increase for the CPI over the anticipated length of the contract as some years
will have lower or higher increases when compared to the 4%.
An additional $90,940 over seven years for pest control services for Fire District facilities will be
considered separately by the Fire Board.
FISCAL IMPACT:
The new contract rates are within the proposed contract services budget line items in the various
general and special funds for FY 2020-2021.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses City Council core values of promoting and enhancing a safe and healthy
community for all by ensuring City and Fire District facilities are properly maintained.
ATTACHMENTS:
Attachment 1 – Contract
Page 258
CITY OF RANCHO CUCAMONGA
PUBLIC WORKS SERVICES DEPARTMENT
CONTRACT
STANLEY PEST CONTROL
PEST CONTROL SERVICES
FOR
CITY AND FIRE DISTRICT FACILITIES
AWARD DATE:
December 2, 2020
ATTACHMENT 1
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AGREEMENT FOR PROFESSIONAL
SERVICES
THIS AGREEMENT is made and entered into this 2nd Day of December, 2020, by
and between the City of Rancho Cucamonga, a municipal corporation (“City”), the Rancho
Cucamonga Fire Protection District (“RCFPD”) and Stanley Pest Control, a pest control company
(“Contractor”).
RECITALS
A.City and RCFPD has heretofore issued its request for proposals to perform the
following services: Pest Control Services (RFP 20/21-007) (“the Project”).
B.Contractor has submitted a proposal to perform the services described in Recital “A”,
above, necessary to complete the Project.
C.City and RCFPD desires to engage Contractor to complete the Project in the manner
set forth and more fully described herein.
D.Contractor represents that it is fully qualified and licensed under the laws of the State
of California to perform the services contemplated by this Agreement in a good and professional
manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual promises,
covenants, and conditions herein contained, the parties hereto agree as follows:
1.Contractor’s Services.
1.1 Scope and Level of Services. Subject to the terms and conditions set forth in
this Agreement, City and RCFPD hereby engages Contractor to perform all services described in
Recitals “A” and “B” above, including, but not limited to Pest Control Services, all as more fully set
forth in RFP 20/21-007, attached hereto as Exhibit A, Contractor’s proposal, dated September 23,
2020 attached hereto as Exhibit B, and Schedule of Lump Sum and Unit Costs attached hereto as
Exhibit C, hereinafter entitled “Scope of Work”, and incorporated by reference herein. The nature,
scope, and level of the services required to be performed by Contractor are set forth in the Scope of
Work and are referred to herein as “the Services.” In the event of any inconsistencies between the
Scope of Work and this Agreement, the terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City and RCFPD, the
Contractor will promptly meet with City and RCFPD staff to discuss any revisions to the Project
desired by the City and RCFPD. Contractor agrees that the Scope of Work may be amended based
upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or
revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does
not increase the total cost payable to Contractor by more than ten percent (10%) of the total
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compensation specified in Section 3, may be approved in writing by City’s Manager without
amendment.
1.3 Time for Performance. Contractor shall perform all services under this
Agreement in a timely, regular basis consistent with industry standards for professional skill and care,
and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in
a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “N/A”.
1.4 Standard of Care. As a material inducement to City and RCFPD to enter into
this Agreement, Contractor hereby represents that it has the experience necessary to undertake the
services to be provided. In light of such status and experience, Contractor hereby covenants that it
shall follow the customary professional standards in performing the Services.
1.5 Familiarity with Services. By executing this Agreement, Contractor represents
that, to the extent required by the standard of practice, Contractor
(a) has investigated and considered the scope of services to be performed, (b) has carefully considered
how the services should be performed, and (c) understands the facilities, difficulties and restrictions
attending performance of the services under this Agreement. Contractor represents that Contractor, to
the extent required by the standard of practice, has investigated any areas of work, as applicable, and
is reasonably acquainted with the conditions therein. Should Contractor discover any latent or
unknown conditions, which will materially affect the performance of services, Contractor shall
immediately inform City and RCFPD of such fact and shall not proceed except at Contractor’s risk
until written instructions are received from the City and RCFPD Representative.
2. Term of Agreement. The term of this Agreement shall become effective as of the date
of the mutual execution by way of both party’s signature (the “Effective Date”) through June 30,
2022. No work shall be conducted; service or goods will not be provided until this Agreement has
been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6)
additional years, unless sooner terminated as provided in Section 14 herein. Prior to entering into an
agreement for an annual extension the Contractor may request a Cost of living Increase in an amount
not to exceed the increase in the March index of the Consumer Price Index All Urban Consumers for
the Riverside-San Bernardino-Ontario, California area published by the U.S. Department of Labor,
Bureau of Labor Statistics. Options to renew are contingent upon the City Manager’s approval, subject
to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise
provided in writing by the City and RCFPD.
3. Compensation.
3.1 Compensation. City and RCFPD shall compensate Contractor as set forth in
Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not
exceed $11,000 (Eleven Thousand dollars) for City facilities and $4,000 (Four Thousand dollars)
for Fire facilities for services during the City and RCFPD’s fiscal year ending June 30, 2021 and
$40,000 (Forty Thousand dollars) for City facilities and $11,000 (Eleven Thousand dollars) for
Fire facilities for services during the City and RCFPD’s fiscal year ending June 30, 2022, including
all out of pocket expenses, unless additional compensation is approved by the City Manager or City
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Council and Fire Board. City and RCFPD shall not withhold any federal, state or other taxes, or other
deductions.
3.2
However, City and RCFPD shall withhold not more than ten percent (10%) of any invoice amount
pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor
be entitled to compensation for services not yet satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance with
Section 1.2 to reflect subsequent changes to the Scope of Services. City and RCFPD shall compensate
Contractor for any authorized extra services as set forth in Exhibit A.
4. Method of Payment.
4.1 Invoices. Contractor shall submit to City and RCFPD monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the Services
rendered during the period and shall separately describe any authorized extra services. Any invoice
claiming compensation for extra services shall include appropriate documentation of prior
authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga,
California.
4.2 City and RCFPD shall review such invoices and notify Contractor in writing
within ten (10) business days of any disputed amounts.
4.3 City and RCFPD shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3.
4.4 All records, invoices, timecards, cost control sheets and other records
maintained by Contractor relating to services hereunder shall be available for review and audit by the
City and RCFPD.
5. Representatives.
5.1 City and RCFPD Representative. For the purposes of this Agreement, the
contract administrator and City and RCFPD’s representative shall be William Wittkopf, Public
Works Services Director, or such other person as designated in writing by the City and RCFPD
(“City and RCFPD Representative”). It shall be Contractor’s responsibility to assure that the City and
RCFPD Representative is kept informed of the progress of the performance of the services, and
Contractor shall refer any decisions that must be made by City and RCFPD to the City and RCFPD
Representative. Unless otherwise specified herein, any approval of City and RCFPD required
hereunder shall mean the approval of the City and RCFPD Representative.
5.2 Contractor Representative. For the purposes of this Agreement, John Burns,
Partner/Manager, is hereby designated as the principal and representative of Contractor authorized
to act in its behalf with respect to the services specified herein and make all decisions in connection
therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge,
capability and reputation of the Contractor’s Representative were a substantial inducement for City
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and RCFPD to enter into this Agreement. Therefore, the Contractor’s Representative shall be
responsible during the term of this Agreement for directing all activities of Contractor and devoting
sufficient time to personally supervise the services hereunder. Contractor may not change the
Responsible Principal without the prior written approval of City and RCFPD.
6. Contractor’s Personnel.
6.1 All Services shall be performed by Contractor or under Contractor’s direct
supervision, and all personnel shall possess the qualifications, permits, and licenses required by State
and local law to perform such Services, including, without limitation, a City and RCFPD business
license as required by the City’s Municipal Code.
6.2 Contractor shall be solely responsible for the satisfactory work performance of
all personnel engaged in performing the Services and compliance with the standard of care set forth
in Section 1.4.
6.3 Contractor shall be responsible for payment of all employees’ and
subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s
liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of
this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California
Labor Code that require every employer to be insured against liability for Worker's Compensation or
to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with
such provisions before commencing the performance of the Services.
6.4 Contractor shall indemnify, defend and hold harmless City and RCFPD and its
elected officials, officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City and RCFPD officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Contractor’s violations of personnel
practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to
offset against the amount of any fees due to Contractor under this Agreement any amount due to City
and RCFPD from Contractor as a result of Contractor’s failure to promptly pay to City and RCFPD
any reimbursement or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files, drawings,
photographs and any and all other writings, including drafts thereof, prepared, created or provided by
Contractor in the course of performing the Services, including any and all intellectual and proprietary
rights arising from the creation of the same (collectively, “Work Product”), are considered to be
“works made for hire” for the benefit of the City and RCFPD. Upon payment being made, and
provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the
property of City and RCFPD without restriction or limitation upon its use or dissemination by City
and RCFPD. Basic survey notes, sketches, charts, computations and similar data prepared or obtained
by Contractor under this Agreement shall, upon request, be made available to City and RCFPD. None
of the Work Product shall be the subject of any
common law or statutory copyright or copyright application by Contractor. In the event of the return
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of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its
safe return to City and RCFPD. Under no circumstances shall Contractor fail to deliver any draft or
final designs, plans, drawings, reports or specifications to City and RCFPD upon written demand by
City and RCFPD for their delivery, notwithstanding any disputes between Contractor and City and
RCFPD concerning payment, performance of the contract, or otherwise. This covenant shall survive
the termination of this Agreement. City and RCFPD’s reuse of the Work Product for any purpose
other than the Project, shall be at City and RCFPD’s sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement
and to the extent not otherwise conveyed to City and RCFPD by Section 7.1, above, the Contractor
shall be deemed to grant and assign to City and RCFPD, and shall require all of its subcontractors to
assign to City and RCFPD, all ownership rights, and all common law and statutory copyrights,
trademarks, and other intellectual and proprietary property rights relating to the Work Product and the
Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work
Product, to the maximum extent permitted by law. City and RCFPD shall be entitled to utilize the
Work Product for any and all purposes, including but not limited to constructing, using, maintaining,
altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Contractor warrants and represents that it has
secured all necessary licenses, consents or approvals to use any instrumentality, thing or component
as to which any intellectual property right exists, including computer software, used in the rendering
of the Services and the production of the Work Product and/or materials produced under this
Agreement, and that City and RCFPD has full legal title to and the right to reproduce any of the Work
Product. Contractor shall defend, indemnify and hold City and RCFPD, and its elected officials,
officers, employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of City and RCFPD officials, harmless from any loss, claim or liability in any
way related to a claim that City and RCFPD’s use is violating federal, state or local laws, or any
contractual provisions, relating to trade names, licenses, franchises, patents or other means of
protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear
all costs arising from the use of patented, copyrighted, trade secret or trademarked documents,
materials, software, equipment, devices or processes used or incorporated in the Services and materials
produced under this Agreement. In the event City and RCFPD’s use of any of the Work Product is
held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a)
secure for City and RCFPD the right to continue using the Work Product by suspension of any
injunction or by procuring a license or licenses for City and RCFPD; or (b) modify the Work Product
so that it becomes non-infringing. This covenant shall survive the termination of this Agreement.
8. Status as Independent Contractor. Contractor is, and shall at all times, remain as to
City and RCFPD, a wholly independent contractor. Contractor shall have no power to incur any debt,
obligation, or liability on behalf of City and RCFPD or otherwise act as an agent of City and
RCFPD. Neither City and RCFPD nor any of its agents shall have control over the conduct of
Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall
not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in
any manner employees of City and RCFPD. Contractor shall pay all required taxes on amounts paid
to Contractor under this Agreement, and to defend, indemnify and hold City and RCFPD harmless
from any and all taxes, assessments, penalties, and interest asserted against City and RCFPD by reason
of the independent contractor relationship created by this Agreement. Contractor shall fully comply
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with the workers’ compensation law regarding Contractor and Contractor’s employees
9. Confidentiality. Contractor may have access to financial, accounting, statistical, and
personnel data of individuals and City and RCFPD employees. Contractor covenants that all data,
documents, discussion, or other information developed or received by Contractor or provided for
performance of this Agreement are confidential and shall not be disclosed by Contractor without prior
written authorization by City and RCFPD. City and RCFPD shall grant such authorization if
applicable law requires disclosure. All City and RCFPD data shall be returned to City and RCFPD
upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the
termination of this Agreement. This provision shall not apply to information in whatever form that is
in the public domain, nor shall it restrict the Contractor from giving notices required by law or
complying with an order to provide information or data when such an order is issued by a court,
administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and
reasonably necessary for the Contractor to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the Services, or which would conflict in any
manner with the performance of the Services. Contractor further covenants that, in performance of
this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor
shall avoid the appearance of having any interest, which would conflict in any manner with the
performance of the Services. Contractor shall not accept any employment or representation during the
term of this Agreement which is or may likely make Contractor “financially interested” (as provided
in California Government Code §§1090 and 87100) in any decision made by City and RCFPD on any
matter in connection with which Contractor has been retained.
10.2 Contractor further represents that it has not employed or retained any person or
entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this
Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other
consideration contingent upon the execution of this Agreement. Upon any breach or violation of this
warranty, City and RCFPD shall have the right, at its sole and absolute discretion, to terminate this
Agreement without
further liability, or to deduct from any sums payable to Contractor hereunder the full amount or
value of any such fee, commission, percentage or gift.
10.3 Contractor has no knowledge that any officer or employee of City and RCFPD
has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this
transaction or in the business of Contractor, and that if any such interest comes to the knowledge of
Contractor at any time during the term of this Agreement, Contractor shall immediately make a
complete, written disclosure of such interest to City and RCFPD, even if such interest would not be
deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1.
11. Indemnification.
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11.1 To the maximum extent permitted by law, the Contractor shall defend,
indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants,
volunteers, and agents serving as independent contractors in the role of City officials and RCFPD,
(collectively, “Indemnitees”),free and harmless with respect to any and all damages, liabilities,
losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to
Claims relating to death or injury to any person and injury to any property, which arise out of, pertain
to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers,
employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor
shall defend Indemnitees in any action or actions filed in connection with any such Claims with
counsel of City and RCFPD’s choice, and shall pay all costs and expenses, including actual attorney’s
fees and experts’ costs incurred in connection with such defense. The indemnification obligation
herein shall not in any way be limited by the insurance obligations contained in this Agreement
provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out
of the sole negligence or willful misconduct of any of the Indemnitees.
11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Contractor because of the acceptance by City and RCFPD, or the deposit
with City and RCFPD, of any insurance policy or certificate required pursuant to this Agreement.
11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this
Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives
all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from
all claims, losses and liabilities arising out of or incident to activities or operations performed by or
on behalf of the Contractor.
11.4 Survival. The provisions of this Section 11 shall survive the termination of the
Agreement and are in addition to any other rights or remedies which Indemnitees may have under the
law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this
indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the
Indemnitee’s right to recover under this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Contractor shall procure and maintain in full force and
effect for the duration of this Agreement, insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the services hereunder by
Contractor, and/or its agents, representatives, employees or subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City and RCFPD,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage
(occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, code 1 (any auto).
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(3) Worker’s Compensation insurance as required by the State of
California, and Employer’s Liability Insurance.
12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) Commercial General Liability: $2,000,000 per occurrence for bodily
injury, personal injury and property damage. Commercial General
Liability Insurance or other form with a general aggregate limit shall
apply separately to this Agreement or the general limit shall be twice
the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily injury and
property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the aggregate for
bodily injury or disease and Workers’ Compensation Insurance in the
amount required by law.
(4) The Insurance obligations under this Agreement shall be the greater of
(i) the Insurance coverages and limits carried by the Contractor; or (ii)
the minimum Insurance coverages and limits shown in this Agreement.
Any insurance proceeds in excess of the specified limits and coverage
required which are applicable to a given loss, shall be available to the
City and RCFPD. No representation is made that the minimum
Insurance requirements of this Agreement are sufficient to cover the
obligations of the Contractor under this agreement.
12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City and RCFPD and shall not
reduce the limits of coverage. City and RCFPD reserves the right to obtain a full
certified copy of any required insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability policies are to
contain the following provisions on a separate additionally insured
endorsement naming the City, RCFPD, its officers, officials,
employees, designated volunteers and agents serving as independent
contractors in the role of City and RCFPD officials, as additional
insureds as respects: liability arising out of activities performed by or
on behalf of Contractor; products and completed operations of
Contractor; premises owned, occupied or used by Contractor; and/or
automobiles owned, leased, hired or borrowed by Contractor. The
coverage shall contain no limitations on the scope of protection afforded
to City, RCFPD, its officers, officials, employees, designated volunteers
or agents serving as independent contractors in the role of City and
RCFPD officials which are not also limitations applicable to the named
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insured.
(2) For any claims related to this Agreement, Contractor’s insurance
coverage shall be primary insurance as respects City, RCFPD, its
officers, officials, employees, designated volunteers and agents serving
as independent contractors in the role of City and RCFPD officials. Any
insurance or self-insurance maintained by City, RCFPD, its officers,
officials, employees, designated volunteers or agents serving as
independent contractors in the role of City and RCFPD officials shall
be in excess of Contractor’s insurance and shall not contribute with it.
(3) Contractor’s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits
of the insurer’s liability.
(4) Contractor shall provide immediate written notice if (1) any of the
required insurance policies is terminated; (2) the limits of any of the
required polices are reduced; (3) or the deductible or self-insured
retention is increased. In the event of any cancellation or reduction in
coverage or limits of any insurance, Contractor shall forthwith obtain
and submit proof of substitute insurance. Should Contractor
fail to immediately procure other insurance, as specified, to substitute
for any canceled policy, the City and RCFPD may procure such
insurance at Contractor’s sole cost and expense.
(5) Each insurance policy required by this clause shall expressly waive the
insurer’s right of subrogation against City and RCFPD, its elected
officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the role of
City and RCFPD officials.
(6) Each policy shall be issued by an insurance company approved in
writing by City and RCFPD, which is admitted and licensed to do
business in the State of California and which is rated A:VII or better
according to the most recent
A.M. Best Co. Rating Guide.
(7) Each policy shall specify that any failure to comply with reporting or
other provisions of the required policy, including breaches of warranty,
shall not affect the coverage required to be provided.
(8) Each policy shall specify that any and all costs of adjusting and/or
defending any claim against any insured, including court costs and
attorneys' fees, shall be paid in addition to and shall not deplete any
policy limits.
(9) Contractor shall provide any and all other insurance, endorsements, or
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exclusions as required by the City and RCFPD in any request for
proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Contractor shall furnish the City and RCFPD with certificates and original
endorsements, or copies of each required policy, effecting and evidencing the insurance coverage
required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker’s
Compensation waiver of subrogation endorsement, and (3) General liability declarations or
endorsement page listing all policy endorsements. The endorsements shall be signed by a person
authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be
received and approved by the City and RCFPD before Contractor commences performance. If
performance of this Agreement shall extend beyond one year, Contractor shall provide City and
RCFPD with the required policies or endorsements evidencing renewal of the required policies of
insurance prior to the expiration of any required policies of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors performing
work pursuant to this Agreement, the same requirements and provisions of
this Agreement including the indemnity and insurance requirements to the extent they apply to the
scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to
Contractor and City and RCFPD in the same manner and to the same extent as Contractor is bound to
City and RCFPD pursuant to this Agreement, and to require each of its subcontractors to include these
same provisions in its contract with any sub-subcontractor.
13. Cooperation. In the event any claim or action is brought against City and RCFPD
relating to Contractor’s performance or services rendered under this Agreement, Contractor shall
render any reasonable assistance and cooperation that City and RCFPD might require. City and
RCFPD shall compensate Contractor for any litigation support services in an amount to be agreed
upon by the parties.
14. Termination. City and RCFPD shall have the right to terminate this Agreement at any
time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event
City and RCFPD exercises its right to terminate this Agreement, City and RCFPD shall pay Contractor
for any services satisfactorily rendered prior to the effective date of the termination, provided
Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City
and RCFPD by reason of such termination, including any claim for compensation. City and RCFPD
may terminate for cause following a default remaining uncured more than five (5) business days after
service of a notice to cure on the breaching party.
Contractor may terminate this Agreement for cause upon giving the City and RCFPD ten (10)
business days prior written notice for any of the following: (1) uncured breach by the City and
RCFPD of any material term of this Agreement, including but not limited to Payment Terms; (2)
material changes in the conditions under which this Agreement was entered into, coupled with the
failure of the parties to reach accord on the fees and charges for any Additional Services required
because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by this
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Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by
hand or overnight courier service during Contractor’s and City and RCFPD’s regular business hours;
or (b) on the third business day following deposit in the United States mail, postage prepaid, to the
addresses set forth in this Section, or to such other addresses as the parties may, from time to time,
designate in writing pursuant to the provisions of this Section.
All notices shall be addressed as follows:
If to City and RCFPD: William Wittkopf
City of Rancho Cucamonga
Public Works Services Department
8794 Lion Street
Rancho Cucamonga, CA 91730
If to Contractor: John Burns, Partner/Manager
Stanley Pest Control
2555 Loma Avenue
South El Monte, CA 91733
16. Non-Discrimination and Equal Employment Opportunity. In the performance of
this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant
for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry,
age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take
affirmative action to ensure that subcontractors and applicants are employed, and that employees are
treated during employment, without regard to their race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest
in this Agreement or subcontract the performance of any of Contractor’s obligations hereunder without
City and RCFPD’s prior written consent. Except as provided herein, any attempt by Contractor to so
assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void
and of no effect.
18. Compliance with Laws. Contractor shall comply with all applicable federal, state and
local laws, ordinances, codes and regulations in force at the time Contractor performs the Services.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et
seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage
Laws”), which require the payment of prevailing wage rates and compliance with other requirements
on “public works” and “maintenance” projects. If the Services are being performed as part of an
applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if
the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing
Wage Laws. The applicable prevailing wage rate determinations can be found at
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the
prevailing rates of per diem wages for each craft, classification or type of worker needed to execute
the Services, available to interested parties upon request, and shall post copies at the Contractor’s
principal place of business and at the Project site. Contractor shall defend, indemnify and hold the
City and RCFPD, its elected officials, officers, employees and agents free and harmless from any
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claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City and RCFPD of
any payment to Contractor constitute or be construed as a waiver by City and RCFPD of any breach
of covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City and RCFPD
shall in no way impair or prejudice any right or remedy available to City and RCFPD
with regard to such breach or default.
20. Attorney’s Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its
costs of suit, including reasonable attorney’s fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of any
document incorporated herein by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance
of this Agreement shall be controlled by and construed under the laws of the State of
California. Venue for any action relating to this Agreement shall be in the San Bernardino
County Superior Court.
23. Construction. In the event of any asserted ambiguity in, or dispute
regarding the interpretation of any matter herein, the interpretation of this Agreement shall
not be resolved by any rules of interpretation providing for interpretation against the party
who causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any
other documents, attachments and/or exhibits referenced herein and attached hereto, each
of which is incorporated herein by such reference, and the same represents the entire and
integrated agreement between Contractor and City and RCFPD. This Agreement
supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement.
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IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Contractor Name:
Stanley Pest Control
By:
Name Date
City of Rancho Cucamonga
By:
Name Date
Title Title
By:
Name Date
Rancho Cucamonga Fire Protection District
By:
Name Date
Title Title
(two signatures required if corporation)
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ATTACHMENTS
• Attachment A – Sample Additional Insured Endorsement, Ongoing Operations
• Attachment B – Sample Additional Insured Endorsement, Completed Operations
• Attachment C – Sample Waiver of Subrogation
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Attachment A – Sample Additional Insured Endorsement, Ongoing Operations
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Attachment B – Sample Additional Insured Endorsement, Completed Operations
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Attachment C – Sample Waiver of Subrogation
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SCOPE OF WORK
Scope of Work Contents:
•Exhibit A – RFP 20/21-007
•Exhibit B – Contractor’s proposal, dated September 23, 2020
•Exhibit C – Unit Costs
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REQUEST FOR PROPOSAL (“RFP”) #20/21-007
FOR
PEST CONTROL SERVICES
City and RCFPD of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Exhibit A - RFP 20/21-007
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Table of Contents
1.OVERVIEW ....................................................................................................................................... 5
1.1. GENERAL BACKGROUND ......................................................................................................................... 5
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS .......................................................................................... 5
1.3. DISCREPANCIES OR OMISSIONS ................................................................................................................ 5
1.4. CONTINGENCIES ................................................................................................................................... 6
1.5. QUESTIONS AND CLARIFICATIONS ............................................................................................................. 6
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 6
1.7. BRAND NAMES .................................................................................................................................... 7
1.8. KNOWLEDGE OF REQUIREMENTS .............................................................................................................. 7
1.9. RESERVATION OF RIGHTS ........................................................................................................................ 7
1.10. CALIFORNIA'S PUBLIC RECORDS ACT ......................................................................................................... 8
2.MINIMUM REQUIREMENTS ............................................................................................................. 8
2.1. BUSINESS LICENSE ................................................................................................................................. 8
2.2. PREVAILING WAGES .............................................................................................................................. 9
2.3. REPRESENTATIVES ................................................................................................................................. 9
2.4. EMPLOYEE CONDUCT ........................................................................................................................... 10
3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS ......................................................... 10
3.1. COVER LETTER / INTRODUCTION ............................................................................................................ 11
3.2. TABLE OF CONTENTS ........................................................................................................................... 11
3.3. EXECUTIVE SUMMARY ......................................................................................................................... 11
3.4. EXPERIENCE ....................................................................................................................................... 11
3.5. THIRD-PARTY / SUBCONTRACTORS ......................................................................................................... 11
3.6. STAFF BIOGRAPHIES ............................................................................................................................ 12
3.7. PROPOSAL RESPONSE .......................................................................................................................... 12
3.8. EXHIBITS A THROUGH H ....................................................................................................................... 12
3.9. NON-DISCLOSURE CONFLICT OF INTEREST ................................................................................................ 12
3.10. PROFESSIONAL SERVICE AGREEMENT ...................................................................................................... 12
3.11. ACKNOWLEDGEMENT OF INSURANCE....................................................................................................... 13
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3.12. ADDENDUM ACKNOWLEDGEMENT.......................................................................................................... 13
3.13. DEBARMENT AND SUSPENSION .............................................................................................................. 13
3.14. PARTICIPATION CLAUSE ........................................................................................................................ 13
3.15. COMPANY REFERENCES ........................................................................................................................ 14
3.16. SIGNATURE OF AUTHORITY ................................................................................................................... 14
3.17. LINE ITEM PRICING .............................................................................................................................. 14
4.SCOPE OF SERVICES.................................................................................................................................. 14
4.1. MINIMUM QUALIFICATIONS .................................................................................................................. 14
4.2. OBJECTIVES ....................................................................................................................................... 15
4.3. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK ............................................................................... 15
4.4. SUBMISSION OF PLAN .......................................................................................................................... 16
4.5. PESTICIDE TREATMENT ......................................................................................................................... 16
4.6. RODENT CONTROL .............................................................................................................................. 17
4.7. RECORD KEEPING ................................................................................................................................ 17
4.8. COMPUTERIZED WORKORDER MANAGEMENT SYSTEM ............................................................................... 18
4.9. PREVENTATIVE MAINTENANCE SCHEDULE ................................................................................................ 18
4.10. SPECIAL REQUESTS AND EMERGENCY SERVICES.......................................................................................... 18
4.11. MANNER AND TIME TO CONDUCT SERVICES ............................................................................................. 19
4.12. WORKING HOURS ............................................................................................................................... 19
4.13. INSPECTION ....................................................................................................................................... 20
4.14. PRICING ............................................................................................................................................ 20
4.15. INVOICES .......................................................................................................................................... 20
4.16. PAYMENT DEDUCTIONS ........................................................................................................................ 20
4.17. DAMAGE TO CITY AND RCFPD PROPERTY ................................................................................................ 21
4.18. INVENTORY OF CITY AND FIRE DISTRICT FACILITIES ..................................................................................... 21
5. EVALUATION AND VENDOR SELECTION PROCESS ....................................................................................... 22
5.1. INITIAL SCREENING .............................................................................................................................. 22
5.2. EVALUATION ACTIVITIES ....................................................................................................................... 22
5.3. COST EVALUATION .............................................................................................................................. 23
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5.4. REFERENCE CHECKS ............................................................................................................................. 23
5.5. DEMONSTRATIONS/ INTERVIEWS ........................................................................................................... 23
5.6. FINANCIAL DOCUMENTATION ................................................................................................................ 23
5.7. BEST AND FINAL OFFER ........................................................................................................................ 24
5.8. VENDOR SELECTION ............................................................................................................................ 24
5.9. LETTER OF INTENT TO AWARD ............................................................................................................... 24
“EXHIBIT A, CITY AND RCFPD OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE
STATEMENT” ................................................................................................................................................. 25
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................... 26
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED” ....................................................................................... 27
“EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ........................................................................................... 28
“EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................... 29
“EXHIBIT F, PARTICIPATION CLAUSE” .............................................................................................................. 30
“EXHIBIT G” REFERENCES WORKSHEET ........................................................................................................... 31
“EXHIBIT H, SIGNATURE OF AUTHORITY” ....................................................................................................... 33
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1.OVERVIEW
1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “City”) and the Rancho Cucamonga Fire Protection District (hereinafter
“RCFPD”) is inviting qualified Vendors (hereinafter “Vendor”) to submit a proposal response for Request for
Proposals (“RFP”) #20/21-007 for Pest Control Services in accordance with the minimum Scope of Services and
Specifications indicated herein.
Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on Planet Bids through the
City website at https://www.Cityofrc.us/your-government/procurement. Only those responses received from
registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded
the RFP, this information is indicated in the bid system and provides the ability to tabulate the responses in
accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on
the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further
consideration.
1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City and RCFPD
shall not be responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post RFP September 10, 2020
Questions Due September 28, 2020 by 9:00 am
Addendum Issued October 5, 2020
RFP Response Due Date October 14, 2020 by 9:00am
(The City and RCFPD reserves the right to change schedule of events without prior notice or responsibility
to Vendor.)
1.3. DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City and RCFPD
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bears no responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part
of this RFP and shall become part of any final Contract that may be derived from this RFP.
1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in
accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, RFP
responses should be as detailed and complete as possible to facilitate the formation of a contract based o n the
RFP response(s) that are pursued should the City and RCFPD decide to do so.
Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify
your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
and RCFPD has accepted the work in writing and has made final payment, unless sooner terminated by written
agreement signed by both parties.
1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City and RCFPD’s bid system no
later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will
be provided in the form of an Addendum and will be posted for download from the City and RCFPD ’s bid system
in accordance with the above “Schedule of Events”.
From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with
any City and RCFPD staff or officials regarding this procurement, other than during interviews, demonstrations,
and/or site visits, except at the direction of Ruth Cain, CPPB, P rocurement Manager, the designated
representative of the City of Rancho Cucamonga and RCFPD.
1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to this RFP solicitation will become the property of the City and RCFPD and
will be returned only at the City and RCFPD ’s option and at the expense of the Vendor submitting the RFP
response. A copy of the RFP response will be retained for official files and become a public record. Any material
that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the
California Public Records Act may be made available to the public regardless of a notation or markings of
confidentiality or otherwise.
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1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not
restrictive, unless otherwise specified. RFP responses offering equivalent items meeting the standards of quality
specified may be considered, unless other specified, providing the RFP response clearly describes the article
offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that
the Vendor is offering a referenced brand item as specified in the solicitation. The City and RCFPD reserves the
right to determine whether a substitute offer is equivalent to and meets the standards of quality indicate d by
the brand name references, and the City and RCFPD may require the supply of additional descriptive material
and a sample.
1.8. KNOWLEDGE OF REQUIREMENTS
The Vendor shall carefully review all documents referenced and made a part of the solicitation docum ent to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor’s sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in
this RFP, including any City and RCFPD issued clarifications, modifications, amendments, or addenda. The City
and RCFPD will provide notice of any changes and clarifications to perspective Vendors by way of addenda to
Planet Bids; however, it is the Vendor’s responsibility to ascertain that the RFP response includes all addenda
issued prior to the RFP due date.
1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City and RCFPD that any contract will be
entered by the City and RCFPD. The City and RCFPD expressly reserves the right at any time to:
•Waive or correct any defect or informality in any response, RFP, or RFP procedure.
•Reject any or all RFPs.
•Reissue a Request for RFPs.
•Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifica tions or requirements for any materials, equipment
or services to be provided under this RFP, or the requirements for contents or format of the RFPs.
•The City and RCFPD recognizes that price is only one of several criteria to be used in judging a product
or service, and the City and RCFPD is not legally bound to accept the lowest RFP response.
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•The City and RCFPD reserves the right to conduct pre-award discussions and/or pre-Contract
negotiations with any or all responsive and responsible Vendors who submit RFP responses.
•Procure any materials, equipment or services specified in this RFP by any other means.
•Determine that no project will be pursued.
•The City and RCFPD reserves the right to inspect the Vendor’s place of business prior to award or at
any time during the contract term or any extension thereof, to determine the Vendor’s capabilities
and qualifications.
1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City and RCFPD complies with the California Public Records Act, Government Code Section 6250 et seq,
Public records are open to inspection always during the office hours of the state or local agency and every person
has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a
record shall be available for inspection by any person requesting the record after deletion of the portions that
are exempted by law.
Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFP are subject to California's Public Records Act. The City and RCFPD 's receipt, review, evaluation or any other
act or omission concerning any such information shall not create an acceptance by the City and RCFPD or any
obligation or duty to prevent the disclosure of any such information except as required by Government Code
Section 6253. Companies who submit information they believe should be exempt from disclosure under the
Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal
basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the
information is requested under the Public Records Act, the City and RCFPD shall make a final determination if
any exemption exists for the City and RCFPD to deny the request and prevent disclosure. The City and RCFPD
will withhold such information from public disclosure under the Public Records Act only if the City and RCFPD
determines, in its sole discretion, that there is a legal basis to do so.
2.MINIMUM REQUIREMENTS
2.1. BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties
required under this RFP and will provide copies of licenses/certifications immediately upon request throughout
the term of the Contract.
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2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Vendor(s)
shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from
the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC
§5310(a). However, the City and RCFPD makes no representations in this RFP that such an exemption will apply
or that prevailing wages will not be required for a scope of work covered by this RFP.
2.3. REPRESENTATIVES
Should a selected Vendor require the services of a third-party to complete the Scope of Services indicated in
this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right,
title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer,
or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged
in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded
Vendor or under the awarded Vendor’s direct supervision, and all personnel shall possess the qualifications,
permits, and licenses required by state and local law to perform such services.
The awarded Vendor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits
and shall comply with all requirements pertaining to employer’s liability, workers’ compensation,
unemployment insurance, and Social Security. By its execution of t his Agreement, Vendor certifies that it is
aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Vendor, the City and RCFPD may take the following actions which shall include but not
be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and
may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by
the City and RCFPD shall be considered the prevailing market prices paid at the time such purchase is made,
withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries,
or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor.
City and RCFPD Representative:
For the purposes of this Agreement, the contract administrator and City and RCFPD ’s representative shall be
William Wittkopf, Public Works Services Director, or such other person as designated in writing by City and
RCFPD (“City and RCFPD ’s Representative”). It shall be the Vendor’s responsibility to assure that City and RCFPD
’s Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer
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any decisions that must be made by City and RCFPD to City and RCFPD Representative. Unless otherwise
specified herein, any approval of City and RCFPD required hereunder shall mean the approval of the City and
RCFPD Representative.
Vendor Representative:
The response to this RFP shall designate the representative of the Vendor authorized to act in its behalf with
respect to the services specifi ed herein and make all decisions in connection therewith (“Vendor’s
Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the
Vendor’s Representative will be a substantial inducement for City and RCFPD to enter into an Agreement with
the Vendor. Therefore, the Vendor’s Representative shall be responsible during the term of any Agreement for
directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The
successful Vendor may not change the Vendor’s Representative without the prior written approval of City and
RCFPD ’s Representative.
2.4. EMPLOYEE CONDUCT
All Vendor personnel must observe all City and RCFPD regulations in effect at the location where the Services
are being conducted. While on City and RCFPD property, the Vendor’s personnel shall be subject to oversight
by City and RCFPD staff. Under no circumstances shall the Vendor’s or Vendor’s sub-contractor personnel be
deemed as employees of the City and RCFPD. Vendor or Vendor’s subcontractor personnel shall not represent
themselves to be employees of the City and RCFPD.
Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City and RCFPD and City and RCFPD employees. The Vendor's personnel
shall be required to work in a pleasant and profess ional manner with City and RCFPD employees, outside
Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right
to supply personal or contractual services required by the City and RCFPD or without the proper City and RCFPD
approval and the issuance of a Purchase Order.
3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and
evaluate RFP responses fairly and completely Vendors must comply with the format and submission
requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction
will deem said RFP response as non-responsive and will not receive further consideration in the evaluation
process.
If only one RFP response is received, the City and RCFPD reserves the right to discard the response, re-bid or
proceed with an RFP review and negotiations .
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RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be
submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include
the information required by this RFP.
3.1. COVER LETTER / INTRODUCTION
RFP responses must include the complete name and address of Vendor and the name, mailing address, and
telephone number of the contact person regarding the RFP response. A signature by an authorized
representative must be included on each RFP response. Said signature will be considered confirmation of the
Vendors ability and willingness to comply with all provisions stated herein.
3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers. Each section of the RFP response will be separated
by a title page at the beginning of each section.
3.3. EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Vendor’s RFP response to provide the
Evaluation Committee with a broad understanding of the Vendor’s approach, proposal, experience and staffing.
3.4. EXPERIENCE
The Vendor shall provide a concise statement demonstrating the Vendor’s qualifications, experience, expertise
and capability to perform the requirements of this RFP. Provide a brief history of your company, including;
• The number of years in business,
• The firm’s service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its
proposed solution or ongoing maintenance or support of its products and services.
• A statement as to whether your firm is an individual proprietorship, partnership, corporation,
or private nonprofit firm, and the date your company was formed or incorporated.
3.5. THIRD-PARTY / SUBCONTRACTORS
If the Vendor intends to subcontract, a detailed list of any sub-contractors, partners, or third-party Vendors who
will be involved in the implementation of the proposed services including but not limited to :
• Description of the Vendor’s experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references n ames, addresses, and
telephone numbers, for products and services like those described in this RFP,
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•Describe the specific role of each.
3.6. STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City and RCFPD. Resumes shall
be formatted in the following order:
•Position with the Company,
•Length of time with the Company,
•Licenses, registrations and certifications as required by law to perform the Scope of Work described
herein,
•Educational background,
•Role in the Project,
•Experience with the minimum requirements stated herein,
•Work history on similar or like projects with the other municipalities.
3.7. PROPOSAL RESPONSE
Under this section Vendors shall provide a full, detailed response to the City and RCFPD ’s Scope of Services
listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to
convey information regarding your business, ability and qualifications to complete the services needed.
3.8. EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.
Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet
Bids system under the Response Types, Exhibits A – H. Failure to comply with this instruction will deem your
RFP submittal as non-responsive.
3.9. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City and RCFPD. A
signed “Exhibit A, Conflict of Interest and Non -Disclosure Agreement” included herein must be submitted
under the Planet Bid Response Types, Exhibits A – H.
3.10. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City and RCFPD ’s Terms and Conditions, the successful Vendor will be
required to enter into a Professional Services Agreement (“PSA”) with the City and RCFPD, a “Sample” of which
is attached in the City and RCFPD ’s bid system for review. All requirements of said PSA must be completed by
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the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets
forth some of the general provisions which may be included in the final PSA. In submitting a response to this
RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional
Services Agreement Exceptions Summary” and the City and RCFPD agrees to either accept the objection or
deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response
submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The
signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A
–H”.
3.11. ACKNOWLEDGEMENT OF INSURANCE
Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to
comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance
Requirements and Certification of Ability to Pr ovide and Maintain Coverages Specified”. The awarded Vendor
will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the
Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be
accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types,
Exhibits A – H.
3.12. ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor’s
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become
part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of
any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted
under the Planet Bid Response Types, Exhibits A – H.
3.13. DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to “Exhibit E, Vendor Certification Form” that they are not
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the
guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689
(3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax
delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response
Types, Exhibits A – H.
3.14. PARTICIPATION CLAUSE
Vendors shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet Bid
Response Types, Exhibits A – H. This will indicate a Vendors agreement to or not to allow other entities to utilize
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the RFP response and awarded contract as a piggyback option.
3.15. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are
being performed. References must be for work performed or completed within the past three (3) years.
“Exhibit G, Reference Worksheet”, must be complete and uploaded into the Planet Bid system under the
“Response Type” section identified as “Exhibit G”. While the Reference Worksheet accompanies your RFP
response it is not to be discussed in any other area of the RFP response other than the “Response Type, Exhibits
A - H” in Planet Bids.
3.16. SIGNATURE OF AUTHORITY
“Exhibit H”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – H.
Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully
examined the instruction indicated herein including all terms and condition and specifications, and hereby
proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in
accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts
set forth in the Vendors RFP response.
3.17. LINE ITEM PRICING
Line item pricing for this RFP must be provided directly in the Planet Bids system under the “Line Items” tab.
This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the
pricing listed in Planet Bids under the “Line Items” tab wil l not be accepted or considered for award. Any
additional cost required should be noted in the additional cost line item and a summary of the cost provided in
the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be
discussed in any other area of the RFP response other than the “Line Item” tab in Planet Bids. The City and
RCFPD will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet
Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response
to be considered as non-responsive and be eliminated from proceeding any further in the process. Any
questions or clarifications regarding how to correctly submit Lin e Item pricing should be submitted by the
“Questions Due” date and time indicated in the schedule of events.
4.SCOPE OF SERVICES
4.1. MINIMUM QUALIFICATIONS
Vendor must be registered with the Structural Pest Control Board to conduct business in Branch 1, Fumigation;
Branch 2, General Pest; and Branch 3, Wood Destroying Organisms; that has been in continuous existence and
has provided continuous services for the relevant requirements contained herein for at least five (5) years. Less
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than the minimum required experience will eliminate that proposer from further consideration.
A Supervisor and an alternate must be identified in the proposal. The on-site Supervisor shall have the Vendor's
authority to act on matters pertaining to the performance of services required under this contract. This
individual shall ensure safety and carry out coordination and continuity of the progra m. The Supervisor and
alternate shall both have a working knowledge of this contract and the detailed Pest Management Plan and
Schedule for each building.
Any proposed deletions, additions, or replacement of personnel from those cited in the Vendor's origi nal
proposal must be submitted, in writing, to the Facilities Superintendent and approved prior to their becoming
a part of this contract.
4.2. OBJECTIVES
The Vendor shall provide:
•Complete and continuous control and/or eradication of all pests for City and Fire District buildings.
•Report on conditions and recommendation for control.
•Determine available control/exclusion methods.
•Identify least disruptive methods possible.
•Schedule any/all work to cause the least inconvenience to City and RCFPD personnel and the public.
•Provide consistent service and communication with the City and RCFPD
The Vendor must be knowledgeable and proficient in:
•Structural pest (including termite) inspection, control and eradication methods.
•Determination of appropriate eradication methods and/or chemicals for use in this contract.
The successful Vendor must possess and provide written documentation of:
•Entomologist on staff.
•Enough staff, training, equipment and resources to perform work in a public setting.
•Authorization to conduct pest control work in the State of California.
•24-hour contact for technical and support personnel
4.3. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK
Vendors must satisfy themselves by personal examination of the publicly accessible areas of the work sites,
the RFP specifications, and other contract documents, and by any other means as they may believe necessary,
as to the actual physical conditions, re quirements and difficulties under which the work must be performed.
No vendor shall at any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature of or amount of work necessary for the
satisfactory completion of the job.
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4.4. SUBMISSION OF PLAN
Vendors shall submit a detailed Pest Management Plan and recommended Service Schedule for each City and
Fire District facility. This written plan and schedule must be submitted at the time of proposal to be considered.
The plan and schedule must address the following:
•Structural and operational actions to inhibit pests.
•Vendor's means for monitoring pest populations in and around the building.
•Proposed primary pesticides (accepted common name and generic name) and alternatives approved
by the Environmental Protection Agency (EPA).
•Conditions requiring immediate work beyond the scope of regular service.
•Method(s) of application proposed.
•Rationale for each type of use.
•Proposed trapping devices for rodents, if any.
A critical aspect of the Pest Management Plan shall be the establishment of a monitoring and inspection
program to identify infested zones and allow an objective assessment of pest population levels. Frequency of
inspections, monitoring, and treatment by the Vendor shall be determined by the specific pest management
needs of the premises. At the minimum, inspections and monitoring shall be done monthly.
Any subsequent changes in the Plan and Schedule after award of the contract must receive the concurrence of
the Facilities Superintendent and must be incidental in relation to the overall scope of the contract.
The Vendor shall describe, in the proposal, the capability of meeting emergency and special service requests
(e.g., radio-dispatched service vehicles, names of office personnel handling the account, availability of trucks
and personnel, etc.).
4.5. PESTICIDE TREATMENT
The Vendor shall be responsible for the proper use of pestici des. All pesticides used by the Vendor must be
registered with the EPA and State and/or local jurisdiction. Transport, handling, and use of all pesticides shall
be in strict accordance with the manufacturer's label instructions and all applicable Federal, State, and local laws
and regulations. The Vendor will follow all notification and warning procedures
required prior to the application of a pesticide. The environment and the public shall always be protected.
The Vendor shall minimize the use of pesticides wherever possible. Alternatives are:
•The use of crack and crevice application of pesticide to pest harborage areas rather than fan spraying
exposed surfaces in the general vicinity of harborage areas.
•The use of containerized bait such as boric acid, for cockroaches, rather than sprays, wherever
appropriate.
Pesticide fogs and sprays (including mists and ultra -low volume applications) will be restricted to unique
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situations where no alternative measures are available or practical.
The Vendor shall not apply any pesticide that has not been specifically approved by regulating agencies for
application in the setting where proposed. In cooperation with the Facilities Superintendent, the Vendor shall
develop acceptable thresholds specific to each pest and to site zones.
As a general rule, application of pesticides in any area inside or outside the premises – i.e., in any room, closet,
hallway, stairwell, court, driveway, planting bed, and similar locations – shall not occur unless inspections or
monitoring indicate the presence of pests that exceed acceptable thresholds in that specific area. Signs of pest
activity must be seen and identified. Use and effectiveness of alternative non-pesticide pest management
methods must be considered and implemented prior to requesting the use of pesticides.
Preventive pesticide treatments of inside and outside areas where inspections indicate a potential insect or
rodent infestation are generally unacceptable. In exceptional circumstances, however, preventive pesticide
treatment may be allowed on a case-by-case basis. The Vendor must substantiate the need, indicating areas
for preventive treatment in the Pest Management Plan for the building, and listing the preventive treatment
methods of application. Each preventive treatment is subject to approval by the Facilities Superintendent and
can be eliminated by him/her at any time.
4.6. RODENT CONTROL
Trapping devices (including glue boards) used in rodent control must be checked daily if deployed. The Vendor
shall dispose of rodents killed or trapped within 24 hours. Trapping shall not be performed during periods when
maintenance will be delayed by holidays, weekends, etc. Traps shall be placed out of the general view and
located so as not to be affected by routine cleaning procedures.
•All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children,
pets, wildlife, and domestic animals, or in EPA -approved tamper-resistant (often termed "Tamper-
proof") bait boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All
bait boxes shall be labeled and dated at the time of installation and each servicing. All bait boxes shall be
maintained in accordance with EPA regulations, with an emphasis on the safety of non -target
organisms. All traps, trapping devices, and bait boxes shall be accounted for, and their location mapped
and recorded in the property Logbook; and shall be removed when acceptable control is reached.
4.7. RECORD KEEPING
The awarded Vendor shall be responsible for maintaining a complete and accurate Pest Management Logbook.
Each facility specified in this contract shall have its own Logbook, which will be kept in the Facilities office or
other location designated and must be maintained on each visit by the Vendor.
The Logbook shall contain the following items:
•A copy of the Pest Management Plan and Service Schedule for the facility.
•A copy of the current label and EPA registration number for each pesticide used in the building,
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including the Material Safety Data Sheet.
•Pest monitoring data sheets which record, in a systematic fashion, the number of pests or other
indicators of pest population levels revealed by the Vendor's monitoring program for the building, e.g.,
number and location of cockroaches trapped, number and location of rodents trapped, or carcasses
removed, number and location of new rat burrows observed, etc. The Vendor shall provide, in the
proposal, a sample of the format for the data sheets and an explanation of all information to be
recorded on them.
•The location of all traps, trapping devices, and bait stations in or around the facility. This information
can be in either tabular or in list format and should be accompanied by a map for each pest.
•The Vendor's Service Report forms, documenting arrival and departure time of the Vendor's
representative performing the service, and all record keeping information on pesticide application
required. These report forms may incorporate some or all the pest monitoring data required above. A
signed dated copy of this form shall be retained on site and a secondary copy forwarded to the Facilities
office on the same or succeeding day of the service call.
4.8. COMPUTERIZED WORKORDER MANAGEMENT SYSTEM
•The City of Rancho Cucamonga and RCFPD utilizes a variety of off the shelf and custom-built
computerized maintenance management systems (CMMS) to document work. If a system is
implemented at any time during the term of a contract arising from this solicitation, the Contractor
shall be responsible for documenting all work performed under said contract in the CMMS as directed
by the City and RCFPD.
•The contractor shall provide field staff with a smart phone or other mobile device compatible with the
CMMS.
•Each mobile device shall have a wireless data plan.
•Documentation of work in the CMMS shall be done at no additional cost to the City and RCFPD.
•The documentation in the CMMS at a minimum shall include, and be in addition to, the logbook
requirements outlined in section 4.7 above.
4.9. PREVENTATIVE MAINTENANCE SCHEDULE
•The Contractor shall provide a detailed service schedule for all work to be performed.
•The Schedule shall include a detailed task list for each facility.
•The schedule and task list may be used to generate preventive maintenance workorders in the Work
Order Management System described above.
4.10. SPECIAL REQUESTS AND EMERGENCY SERVICES
The regular service shall consist of performing all components of a commercial Pest Control program other
than structural modifications, as described in the Vendor's detailed Plan and Schedule for each facility, during
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the period of the contract. Occasional requests for corrective action, special services beyond the routine
services and requests for emergency service may be placed with the Vendor. The Vendor shall respond to
requests for emergency service by phone within thirty (30) minutes and be on site within two (2) hours of the
initial request. The Vendor shall respond to special service requests within one (1) hour and be on site within
twenty-four (24) hours of the initial request. If such services cannot be completed within the required time
frames, the Vendor shall immediately notify the Facilities Superintendent and indicate an anticipated
completion date. If Vendor fails to respond to requests for corrective action, special service or emergency
service within the specified timeframe, the City and RCFPD reserves the option to address the situation in-
house, or to hire another outside company to complete that work; in which case any costs associated with the
remedial work will be deducted from payments due the Vendor.
4.11. MANNER AND TIME TO CONDUCT SERVICES
It shall be the Vendor's responsibility to carry out work according to the detailed Pest Management Plan and
Schedule developed for each facility. The Vendor's on-site Supervisor shall be responsible for coordination with
the Facilities Superintendent or his designee at the beginning of each visit. The purpose of this coordination is
to review the plan and schedule, and to exchange information on problem areas needing corrective action.
Services which are not likely to adversel y affect tenant health or productivity may be performed during the
regular hours of operation in the various buildings. Pesticide applications (except bait placement), however,
shall not be made during business hours. When it is necessary to perform work o n weekends or outside the
regularly scheduled hours set in the Vendor's Plan and Schedule, the Vendor shall notify the Facilities
Superintendent at least 2 days in advance and all arrangements will be coordinated between the Facilities
Superintendent and the pest control Supervisor.
The Vendor shall observe all safety precautions throughout the performance of this contract. Additional
personal protective equipment required for the safe performance of work must be determined and provided by
the Vendor. Protective clothing, equipment, and devices shall as a minimum, conform to Occupational
Safety and Health Administration (OSHA) standards for the products being used. Vehicles used by the Vendor
must be identified in accordance with State and local regulations.
Certain areas are restricted for regular access. Any restrictions associated with these areas will be explained to
the Vendor by the Facilities Superintendent or representative, and access to these areas will be coordinated
as needed during the performance of this contract. These restrictions shall be adhered to and incorporated
into the Vendor's detailed plan and schedule for the facility.
4.12. WORKING HOURS
Regular working hours are the City and RCFPD's normal business hours, 7:00 a.m. to 6:00 p.m., Monday through
Friday, unless otherwise authorized by the City and RCFPD.
Holiday hours are recognized City and RCFPD holidays only.
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After hours are all hours excluding regular hours and recognized City and RCFPD holidays.
4.13. INSPECTION
The Facilities Superintendent will routinely inspect and assess the Vendor's performance to determine whether
the services provided by the Vendor are being performed, and in conformance with these specifications.
Should unsatisfactory work be discovered by the Facilities Superintendent the Vendor will be notified in writing
(e-mail or fax is acceptable). The Vendor shall correct the unsatisfactory work within 24 hours of notification
and must therefore have the capability to dispatch rework crews, which are not a part of the regularly
scheduled service crews.
4.14. PRICING
Pricing shall be valid through June 30, 2022.
The proposed unit and lump sum prices shall be full compensation for the items of work and all appurtenant
work, including furnishing all materials, labor, equipment, tools, and incidentals to provide complete and
continuous control and/or eradication of all pests at City and Fire District facilities scheduled to receive
services.
4.15. INVOICES
The Contractor shall prepare a single monthly invoi ce for preventive maintenance that shows the date, time,
and location of every preventive maintenance check. Invoices for preventive maintenance shall be submitted
to City and RCFPD within fifteen (15) days following the end of the month of the reporting period.
4.16. PAYMENT DEDUCTIONS
Should unsatisfactory work not be corrected within the twenty -four (24) hour timeframe, the City and RCFPD
will make deductions in payment to the Vendor. All work documented as not in compliance with these
specifications is subject to payment deductions plus an additional 10% as liquidated damages for
administrative costs. The payment deduction will be determined by the Facilities Superintendent or designated
representative and will be based on what percentage of work for each ta sk is unsatisfactory. The 10%
liquidated damages will apply only to those items deemed unsatisfactory and not the entire contract.
The formula used to calculate the deduction is as follows:
•Monthly Rate X Percentage of Unsatisfactory Work = Performance Deduction
•Performance Deduction X 10% = Liquidated Damages for administrative costs
•Performance Deduction + Liquidated Damages = Total Deduction
For example, during the periodic inspection, the Facilities Superintendent or designated representative
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determines that 15% of the area at one facility is deficient and the monthly rate for the location is $10,000. If
the work is not redone to the City and RCFPD’s satisfaction, the deduction in payment would be calculated as
follows:
$10,000 X 15% = $1,500 (Performance Deduction)
$1,500 X 10% = $150 (Liquidated Damages for administrative costs)
$1,500 + $150 = $1,650 (Total Deduction)
4.17. DAMAGE TO CITY AND RCFPD PROPERTY
The Vendor shall be held responsible for all damage that is caused by his work, workmen, or by his
Subcontractors and the Subcontractor's employees or hires. Patching and replacing of damaged work, shall be
done as directed by the Owner, but the cost of same shall be paid by the Vendor.
At completion of the Work, damage to any portion of the buildings, including but not limited to the building's
interiors and exteriors, drives, walks, underground and overhead work, and the like used by or during the Work
of this Contract shall be repaired or replaced in like manner to the satisfaction of the Owner at Vendor's expense.
4.18. INVENTORY OF CITY AND FIRE DISTRICT FACILITIES
The following facilities are to receive Pest Control services as specified in this contract. Other sites may be
added during the contract period.
Facility Address Area*
Animal Care and Adoption Center 11780 Arrow Route 12,500
Archibald Library 7368 Archibald Avenue 25,000
Central Park Community Centers 11200 Base Line Road 90,000
Civic Center 10500 Civic Center Drive 100,000
Family Resource Center 9791 Arrow Route 12,000
Family Sports Center 8403 Rochester Ave 45,000
Fleet Services 9153 9th Street 10,188
Heritage Park Equestrian area 5546 Beryl Street 700
Lions Center – East 9191 Base Line Road 12,000
Lions Center – West 9161 Base Line Road 12,000
Paul A. Biane Library 12505 Cultural Center Drive 37,000
Public Works Service Center 8794 Lion Street 28,000
Public Safety 10510 Civic Center Drive 35,000
Red Hill Park Concessions Bldg. 7484 Vineyard Avenue 350
Stadium and Adult Sports Complex 8408 Rochester Avenue 60,000
Victoria Gardens Cultural Center
(Excluding Biane Library)
12505 Cultural Center Drive 53,000
Victoria Gardens Police Substation 7743 Kew Avenue 4,000
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Station 171 6627 Amethyst Avenue 7,200
Station 172 9612 San Bernardino Road 6,549
Station 173 12270 Firehouse Court 11,787
Station 174 11297 Jersey Blvd. 19,200
Station 175 11108 Banyan Street 14,187
Station 176 5840 East Avenue 9,594
Station 177 9270 Rancho Street 8,330
Administrative/Ops Office 6623 Amethyst Ave. 1,500
All Risk Training Center 11285 Jersey Blvd. 29,176
Fire Shops 11271 Jersey Blvd. 14,600
Public Safety Facility (under construction) 8870 San Bernardino Rd. 20,572
*Approximate area in square feet, contractor to verify actual square footage and
working conditions at each facility.
5.EVALUATION AND VENDOR SELECTION PROCESS
5.1. INITIAL SCREENING
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those
RFP responses initially determined to be responsive by meeting the RFP requirement as indicated herein will
proceed to the next phase of the evaluation process.
5.2. EVALUATION ACTIVITIES
RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by
an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10),
ten being the highest possible score. The following criteria have been assigned percentages that the criteria will
be scored against, based upon but not limited to the following evaluation criteria factors:
Criteria
Criteria Description
Assigned
Percentage
Vendor Expertise 20
Quality of proposed services or goods 20
Extent to which the Vendors services or goods meet the City and
RCFPD ’s needs 25
Cost 35
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5.3. COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations;
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10)
The score is then added to the spreadsheet criteria scores.
5.4. REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting
department may or may not be present during the process. The reference checks may be conducted by phone
with the information being scribed or conducted by a written form, submitted to the Vendor’s reference
contact. Reference contacts will be asked several predetermined questions for response and to provide a score
from one (1) to ten (10), ten being the highest. Scores are then tab ulated and added to the spreadsheet with
the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact
information for reference checks. All scores are then tabulated into the final Vendor ranking.
Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the
Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not
over the City and RCFPD ’s budgeted amount or Not-to-Exceed amount for the project.
5.5. DEMONSTRATIONS/ INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors
will be provided an opportunity to interview and conduct a demonstration or presentation to further expand
on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation crite ria factors as
stated within the RFP.
5.6. FINANCIAL DOCUMENTATION
Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm’s
financial stability and strength. A financial review will be conducted by the City and RCFPD Finance Department.
Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon
completion of the review, the documentation must clearly be marked as such. The following documentation
will be required of each Vendor on the short-list:
•A copy of the Vendor’s most recent annual report.
•Audited (by a third party), balance sheets and income statements for the past three (3) years.
•If audited data is not available, Vendor shall submit copies of complete tax returns for the
past three (3) years.
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•Describe any regulatory censure and past or pending litigation related to services provided
by the Vendor.
•Indicate all applicable information regarding Vendor ownership changes in the last three (3)
years.
5.7. BEST AND FINAL OFFER
Upon completion of Vendor presentations, the City and RCFPD reserves the right to conduct pre-award
discussions and/or pre-contract negotiations with all or only top ranked Vendors. At which time the City and
RCFPD may request a Best and Final Offer to be submitted from one or all finalists.
5.8. VENDOR SELECTION
The final Vendor selection is based on which Vendor is the most responsive, meeting the City and RCFPD ’s
requirements, offering the best value at the most competitive price. The City and RCFPD is not obligated to
award to the lowest price proposal.
The City and RCFPD may conduct negotiations with several Vendors simultaneously. The City and RCFPD may
also negotiate contract terms with the selected Vendors prior to award. The City and RCFPD, at its sole
discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part
thereof, either separately or to waive any informality and to split or make the award in any manner determined
to be in the best interest of the City and RCFPD.
5.9. LETTER OF INTENT TO AWARD
After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing
Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City and
RCFPD may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely.
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“EXHIBIT A, CITY AND RCFPD OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE
STATEMENT”
It is the policy of the City and RCFPD to prevent personal or organizational conflict of interest, or the appearance
of such conflict of interest, in the award and administration of City and RCFPD Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal (“RFP”) #20/21-007 for Pest Control Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City and RCFPD)
______________________________________ (Relationship to the Vendors)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal (“RFP”) #20/21-007 for
Pest Control Services have been read and understood and that our Vendors is able to provide and maintain the
coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to
award shall be enough cause for immediate disqualification of award. Failure to maintain said coverage shall
result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT”
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered
non-responsive. It is the Vendors’ responsibility to log into the Bid System to identify and download the number
of addenda that have been posted.
•__________________
•__________________
•__________________
•__________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM”
I certify that neither _____________________________ (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently
become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the City and RCFPD is not an agent,
partner or representative of these agencies and is not obliga ted or liable for any action of debts that may arise
out of such independently negotiated piggy -back procurement. Each public agency shall accept sole
responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT G” REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum
of four (4) clients that are similar in size to the City of Rancho Cucamonga and the RCFPD that your company has
conducted comparable or like services. Preferred references should be government agencies and be a current
customer within the past three (3) years. Please verify accuracy of contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
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Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 4
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
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“EXHIBIT H, SIGNATURE OF AUTHORITY”
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFP response.
THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.
Company Name: Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address: Web Address:
Authorized Representative: (print) Title:
Signature: Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – H.
Page 310
Exhibit B - Contractor's Proposal Dated September 23, 2020
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Exhibit C - Unit Costs
Unit Costs for Pest Control Services (RFP #20/21-007)
Section 1, Complete and continuous control and/or eradication of all pests for City buildings per contract specifications
Item
No.Description Unit Quantity Unit Price Total
1 Animal Care and Adoption Center Month 12 70.00$ 840.00$
2 Archibald Library Month 12 150.00$ 1,800.00$
3 Central Park Community Centers Month 12 200.00$ 2,400.00$
4 Civic Center Month 12 200.00$ 2,400.00$
5 Family Resource Center Month 12 70.00$ 840.00$
6 Family Sports Center Month 12 150.00$ 1,800.00$
7 Fleet Services Month 12 70.00$ 840.00$
8 Heritage Park Equestrian area Month 12 70.00$ 840.00$
9 Lions Center - East Month 12 70.00$ 840.00$
10 Lions Center - West Month 12 70.00$ 840.00$
11 Paul A. Biane Library Month 12 150.00$ 1,800.00$
12 Public Works Service Center Month 12 150.00$ 1,800.00$
13 Public Safety Month 12 150.00$ 1,800.00$
14 Red Hill Park Concessions Bldg Month 12 70.00$ 840.00$
15 Stadium and Adult Sports Complex Month 12 200.00$ 2,400.00$
16 Victoria Gardens Cultural Center (Excluding Biane Library)Month 12 200.00$ 2,400.00$
17 Victoria Gardens Police Substation Month 12 70.00$ 840.00$
25,320.00$ Total for City Facilities:
1 of 2Page347
Exhibit C - Unit Costs
Unit Costs for Pest Control Services (RFP #20/21-007)
Section 2, Complete and continuous control and/or eradication of all pests for Fire District buildings per contract specifications
Item
No.Description Unit Quantity Unit Price Total
18 Station 171 Month 12 70.00$ 840.00$
19 Station 172 Month 12 70.00$ 840.00$
20 Station 173 Month 12 70.00$ 840.00$
21 Station 174 Month 12 90.00$ 1,080.00$
22 Station 175 Month 12 70.00$ 840.00$
23 Station 176 Month 12 70.00$ 840.00$
24 Station 177 Month 12 70.00$ 840.00$
25 Administrative/Ops Office Month 12 70.00$ 840.00$
26 All Risk Training Center Month 12 90.00$ 1,080.00$
27 Fire Shops Month 12 70.00$ 840.00$
8,880.00$
Section 3, Extra Work Schedule
28 Regular Working Hours Hour 1 100.00$ 100.00$
29 After Hours Hour 1 150.00$ 150.00$
30 Holiday Hours Hour 1 200.00$ 200.00$
Total for Fire Facilities:
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Page 1 of 3
RECOMMENDATION:
Staff recommends that the City Council issue the attached report in conformance with California
Government Code Section 65858 on the measures taken by the City to alleviate the need for
Interim Ordinance 976.
BACKGROUND:
On November 4, 2020, the City Council adopted Urgency Ordinance No. 976 (Attachment 3)
establishing an Interim Moratorium on new industrial building development on properties in all
industrial zones within the “Southeast Industrial Quadrant” (SEIQ) of the City or within 500 Feet
of the public right-of-way of a segment of Foothill Boulevard. The temporary interim urgency
ordinance, if not extended, is set to expire on December 19, 2020.
ANALYSIS:
Section 65858(d) of the California Government Code provides that, “Ten days prior to the
expiration of that interim ordinance or any extension, the legislative body shall issue a written
report describing the measures taken to alleviate the condition which led to the adoption of the
ordinance.” The 10-day report does not modify or extend the City’s existing industrial moratorium.
Rather, issuance of the 10-day report satisfies a statutory step in the process to permit the City
Council to consider that potential extension at its next meeting on December 16, 2020.
The following specific activities are currently being undertaken to alleviate the conditions which
led to the adoption of Interim Ordinance 976:
•The City is currently in the process of updating the General Plan and, as needed, the
Zoning Map and Development Code to incorporate appropriate land use regulations and
development standards for new industrial development within the City. As noted in
Interim Ordinance 976, the City’s current land use regulations are outdated and were not
intended to address the unique impacts caused by modern industrial building
development. This update will evaluate a variety of topics including, but not limited to,
land uses, economic development, traffic/transportation circulation, and public safety;
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Anne McIntosh, Planning Director
Mike Smith, Principal Planner
SUBJECT:Report in Conformance with California Government Code Section 65858(D) on
Measures Taken to Alleviate the Need for Interim Ordinance No. 976.
Page 349
Page 2 of 3
4
2
4
•City staff has started conducting, and will continue to conduct, outreach with
representatives from the City’s industrial development and brokerage community to
discuss feasible land use regulations that mitigate impacts caused by industrial
development, such as amendments and updates to the City’s technical/design standards
and requirements for industrial projects in the current Development Code (see
Attachment 2 for a summary of existing conditions, a schedule, and a general description
of the outreach efforts);
•City staff held a discussion with representatives from the City of Chino on September 23,
2020 regarding their respective observations with industrial building development in their
city. During this conversation, Chino’s staff shared their observations on how tractor
trailers were queueing in the public street and how doing so presented traffic circulation
issues as a result of queues that could be a mile in length due to the number of tractor
trailers in the line. They also identified potential public safety concerns with such long
queues as they impeded pass-through traffic and emergency access.
On November 18, 2020, City staff participated in a briefing workshop that was conducted
by consultants for Caltrans and hosted by the Gateway Cities Council of Governments
(GCCOG). Caltrans is developing a study referred to as the “Freight Strategy for
Southern California”. This is being conducted in collaboration with transportation
agencies and local jurisdictions. The study will analyze freight management, movement,
and other operational characteristics of the trucking, rail, marine, and air cargo modes
that are used in the transport of freight. The subject workshop was focused on the truck
mode and their impacts on, for example, the local street infrastructure, roadway
congestion, and air quality in various areas within Southern California. Caltrans’
consultants provided maps illustrating specific areas where these impacts are more
significant. In addition to the representatives from cities in the GCCOG, representatives
from cities in neighboring subregions, such as San Bernardino County, participated in
the workshop. The participants shared and described their observations and experiences
with industrial building development within their respective jurisdictions and the
operational characteristics of the trucking mode that serves this type of development. As
some of their observations/experiences are similar to those of staff of the City of Rancho
Cucamonga, staff intends to have additional, follow-up conversations on this topic with
them; and
•Drafting amendments to the Development Code and other relevant documents related to
technical/design standards and requirements for industrial projects within the City for
consideration by the Planning Commission and City Council by June 30, 2021. As part
of this process, on November 12, 2020, the Planning Commission conducted a public
hearing and received testimony on a proposed amendment to the General Plan’s
Circulation Element that will amend the SEIQ’s circulation network to improve access
and capacity for trucks anticipated by new industrial development in the area, among
other reasons. As additional discussion and staff review of the comments were deemed
necessary by the Planning Commission before they could make a recommendation, they
continued the hearing to the Planning Commission meeting which will be held on
December 9, 2020. To further assist in determining the type and scope of other potential
amendments, staff will be conducting conversations with industrial development
stakeholders (Attachment 2). Staff is in the process of contacting these stakeholders to
arrange this conversation which is tentatively scheduled for December 7, 2020.
Page 350
Page 3 of 3
4
2
4
The above reflect the actions taken since the adoption of Interim Ordinance No. 976. The City
Council must issue the attached report that describes these actions in order to extend the interim
urgency ordinance currently in effect. An outline of additional actions and a timeline/schedule are
described in Attachment 2. An opportunity for full public comment on the extension of Interim
Ordinance No. 976 will be provided at the City Council's Public Hearing to be held on December
16, 2020 prior to the City Council’s consideration of an ordinance to extend Interim Ordinance No.
976.
FISCAL IMPACT:
None
COUNCIL GOAL(S) ADDRESSED:
Not Applicable
ATTACHMENTS:
Attachment 1 – 10-Day Report
Attachment 2 – Industrial Area Planning Project Summary
Attachment 3 – Ordinance No. 976
Page 351
REPORT ON THE MEASURES TAKEN TO ALLEVIATE
THE CONDITIONS WHICH LED THE CITY OF RANCHO CUCAMONGA
TO ENACT INTERIM URGENCY ORDINANCE NO. 976 ON NOVEMBER 4, 2020, TO
IMPOSE A MORATORIUM ON NEW INDUSTRIAL BUILDING DEVELOPMENT ON
PROPERTIES IN ALL INDUSTRIAL ZONES WITHIN THE SOUTHEAST INDUSTRIAL
QUADRANT OF THE CITY AND WITHIN 500 FEET OF THE PUBLIC RIGHT-OF-WAY OF A
SEGMENT OF FOOTHILL BOULEVARD
ISSUED BY THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ON
DECEMBER 2, 2020 PURSUANT TO GOVERNMENT CODE SECTION 65858(d)
On November 4, 2020, pursuant to Government Code Section 65858, the Rancho Cucamonga
City Council enacted Interim Urgency Ordinance No. 976 to impose a moratorium on new
industrial buildings on properties in all industrial zones within the southeast industrial quadrant
(SEIQ)of the City and within 500 feet of the public right-of-way of a segment of Foothill Boulevard.
A map attached to the Interim Urgency Ordinance further identified the properties affected by the
moratorium. Absent any additional action by the City Council, the Interim Urgency Ordinance will
expire after 45 days (December 19, 2020). However, additional time is necessary to thoroughly
research and evaluate a permanent, non-urgency ordinance and General Plan policies, goals,
and exhibits establishing land use regulations and other development standards on industrial
development in these areas. City staff has therefore scheduled and will notice a public hearing
for December 16, 2020, to extend the Interim Urgency Ordinance.
Measures taken to alleviate the conditions which led to the adoption of Interim Urgency
Ordinance No. 976:
•The City is currently in the process of updating the General Plan and, as needed, the
Zoning Map and Development Code to incorporate appropriate land use regulations and
development standards for new industrial development within the City. As noted in
Interim Ordinance 976, the City’s current land use regulations are outdated and were not
intended to address the unique impacts caused by modern industrial building
development. This update will evaluate a variety of topics including, but not limited to,
land uses, economic development, traffic/transportation circulation, and public safety;
•City staff has started conducting, and will continue to conduct, outreach with
representatives from the City’s industrial development and brokerage community to
discuss feasible land use regulations that mitigate impacts caused by industrial
development, such as amendments and updates to the City’s technical/design standards
and requirements for industrial projects in the current Development Code (see
Attachment 2 for a summary of existing conditions, a schedule, and a general description
of the outreach efforts);
•City staff held a discussion with representatives from the City of Chino on September 23,
2020 regarding their respective observations with industrial building development in their
city. During this conversation, Chino’s staff shared their observations on how tractor
trailers were queueing in the public street and how doing so presented traffic circulation
issues as a result of queues that could be a mile in length due to the number of tractor
trailers in the line. They also identified potential public safety concerns with such long
queues as they impeded pass-through traffic and emergency access.
Page 352
On November 18, 2020, City staff participated in a briefing workshop that was conducted
by consultants for Caltrans and hosted by the Gateway Cities Council of Governments
(GCCOG). Caltrans is developing a study referred to as the “Freight Strategy for
Southern California”. This is being conducted in collaboration with transportation
agencies and local jurisdictions. The study will analyze freight management, movement,
and other operational characteristics of the trucking, rail, marine, and air cargo modes
that are used in the transport of freight. The subject workshop was focused on the truck
mode and their impacts on, for example, the local street infrastructure, roadway
congestion, and air quality in various areas within Southern California. Caltrans’
consultants provided maps illustrating specific areas where these impacts are more
significant. In addition to the representatives from cities in the GCCOG, representatives
from cities in neighboring subregions, such as San Bernardino County, participated in
the workshop. The participants shared and described their observations and experiences
with industrial building development within their respective jurisdictions and the
operational characteristics of the trucking mode that serves this type of development. As
some of their observations/experiences are similar to those of staff of the City of Rancho
Cucamonga, staff intends to have additional, follow-up conversations on this topic with
them; and
•Drafting amendments to the Development Code and other relevant documents related to
technical/design standards and requirements for industrial projects within the City for
consideration by the Planning Commission and City Council by June 30, 2021. As part
of this process, on November 12, 2020, the Planning Commission conducted a public
hearing and received testimony on a proposed amendment to the General Plan’s
Circulation Element that will amend the SEIQ’s circulation network to improve access
and capacity for trucks anticipated by new industrial development in the area, among
other reasons. As additional discussion and staff review of the comments were deemed
necessary by the Planning Commission before they could make a recommendation, they
continued the hearing to the Planning Commission meeting which will be held on
December 9, 2020. To further assist in determining the type and scope of other potential
amendments, staff will be conducting conversations with industrial development
stakeholders (Attachment 2). Staff is in the process of contacting these stakeholders to
arrange this conversation which is tentatively scheduled for December 7, 2020.
Page 353
CITY OF RANCHO CUCAMONGA - INDUSTRIAL AREA PLANNING PROJECT
NOVEMBER 2020 – JUNE 2021
Project Summary
The US industrial sector is experiencing significant change due to new technologies in production and
purchase of consumer goods, economic shifts in the industrial land market, supply chain requirements,
and goods delivery systems. Rancho Cucamonga has identified a need for a diverse local industrial
market that adapts to trends in modernization. As the General Plan and Development Code are
updated, there is a unique opportunity to ensure that City land use goals are met, while considering
fiscal and environmental responsibility for a sustainable industrial sector over the long term. In 2020,
several key industrial businesses in the Southeast Industrial Quadrant (SEIQ) are closing their Rancho
Cucamonga operations with plans to redevelop large sites.
Background
On November 4, 2020, the City Council enacted a 45-day Urgency Ordinance to pause the approval of
industrial building applications within industrial zones. This allows for the necessary outreach, data
collection, and policy development to address fast changing market demands. A moratorium extension
will be considered on December 16, 2020, to allow for the completion of this planning effort.
Outreach/information to Date
A key component of this project is regular reporting to decision makers and the engagement of local
industrial area stakeholders. The following outreach efforts have occurred to date:
October 30 – November 2, 2020 – Personal calls to industrial developers and land owners in
Rancho Cucamonga
November 4, 2020 – Staff report presented to City Council. Responses provided to written
correspondence from stakeholders
November 12, 2020 – Planning Commission Public Hearing regarding General Plan Amendment
to add a new road network to the Southeast Industrial Quadrant (SEIQ).
November 17, 2020 – Site visit to SCE property by City staff and SCE representatives
November 19, 2020 – General Plan Update Presentation for Office/Industrial stakeholders
November 23/24 - follow-up calls with representatives from NAIOP
Proposed Work Plan and Schedule December 1, 2020 – June 16, 2021
Stakeholder Engagement (Monthly): December 7, 2020 to April 5, 2021
Data Collection/Analysis: December 2020 – March 2021
Draft Industrial Area Plan: available April 2021
Public Review/Plan Adoption: April to June 2021
Page 354
URGENCY ORDINANCE NO. 976
AN URGENCY ZONING ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF RANCHO CUCAMONGA ENACTED PURSUANT
TO GOVERNMENT CODE SECTION 65858 ESTABLISHING AN
INTERIM MORATORIUM ON NEW INDUSTRIAL BUILDING
DEVELOPMENT ON PROPERTIES IN ALL INDUSTRIAL ZONES
WITHIN THE SOUTHEAST INDUSTRIAL QUADRANT OF THE
CITY AND WITHIN 500 FEET OF THE PUBLIC RIGHT-OF-WAY
OF A SEGMENT OF FOOTHILL BOULEVARD, DECLARING THE
URGENCY THEREOF AND MAKING A DETERMINATION OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA)
THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1. Legislative Findings.
A. Industrial buildings are used for a broad spectrum and variety of uses
including, but not limited to, logistics, manufacturing, and processing uses.
B. Multiple existing heavy industrial buildings are now becoming available for
redevelopment within certain portions of the City, and the proposed redevelopment is
occurring rapidly. The overall combined size of the sites where these buildings are
located is several hundred acres in area.
C. The area of the City where this activity and/or interest is occurring is within
the southeast industrial quadrant("SEIQ")of the City. The SEIQ is bound by Arrow Route,
the City's boundary with the City of Fontana/County of San Bernardino (unincorporated),
4th Street, and 1-15 on the north, east, south, and west, respectively. It is also occurring
within the industrial zoning designations within 500 feet of Foothill Boulevard and between
Haven Avenue and Milliken Avenue. The SEIQ and the aforementioned industrial zones
along the Foothill corridor described above are referred to herein as the "Affected Areas"
and are more specifically identified in the map attached hereto and incorporated herein
as Exhibit "A."
D. Neither the City's General Plan nor its Development Code is equipped to
facilitate the rational development of large tracts of land with newly evolving industrial
uses within the Affected Areas. Although there are performance standards that all
development must comply with, there currently are no City regulations in effect regarding
the specific and unique operational characteristics of industrial buildings such as days
and hours of operations, traffic circulation, vehicle queueing, and the specific type of user
within such buildings. With very few exceptions, industrial buildings located in industrial
zones do not require the submittal of an application for a Conditional Use Permit for review
and approval by the City. The only discretionary process required by the City prior to the
Ordinance No. 976 - Page 1 of 7
ATTACHMENT 1Page355
construction and occupancy/operation of most industrial buildings located in industrial
zones is the review and approval of a Design Review application by the Planning
Commission.
E. The demand for parking, access, and street capacity caused by new
industrial uses can be significantly higher than what the City has experienced in the past
in industrial areas of the City, leading to potential parking and congestion issues. In some
cases, the greater truck activity has the potential to impact the operations of other area
businesses due to the high volume of deliveries to and from industrial facilities. Access
to sites is similarly a potential issue, inhibiting the City's ability to ensure adequate public
safety response times. The increased truck activity associated with industrial facilities
may lead to increased wear and tear on City infrastructure. Industrial buildings are also
becoming larger, and due to their larger size, include large parking areas for potential
truck, trailer, and auto parking.
F. The operational characteristics of industrial buildings are evolving rapidly.
Some tenants of industrial buildings have begun to need large areas for parking (often
nearly half the land area of a project site). Also, they now need to accommodate long
queues of semi-tractor trucks. This presents issues with public safety due to trucks
parking in areas that obstruct traffic and visibility, air quality and greenhouse gas
emissions due to idling trucks, and the impact on surrounding businesses that are not
within industrial buildings, or are not industrial uses, but utilize the same streets.
G. The City Council believes that industrial building development should not
unduly impact the City. The City Council therefore believes there is a current and
immediate threat to the public health, safety and welfare that is presented by proposals
to develop new industrial buildings within the Affected Areas, and that a moratorium is
necessary.
H. The City Council finds that the time provided by the moratorium will allow
for a comprehensive analysis of a new generation of industrial buildings that are being
proposed, and are expected to be proposed, within the Affected Areas. During the
moratorium, the City will be able to analyze potential impacts on the public health, such
as air pollution and greenhouse gas emissions; impacts on public safety related to the
provision of services for fire protection, fire and law enforcement access, and emergency
vehicle access routes; and impacts on the public welfare due to traffic generated by the
tenants/users of proposed industrial buildings. The City Council finds that these studies
will help the Council and the City's Planning Department determine how best to prevent
impacts to the public health, safety and welfare. The City Council further finds that the
moratorium will allow time to evaluate the General Plan, the Development Code, and the
Zoning map and develop appropriate regulations for new industrial buildings within the
Affected Areas and other industrial zones to achieve a reasonable level of assurance that
there will not be serious negative impacts to the overall community and ensure a positive
and mutually acceptable set of outcomes for the City's residents, business community,
property owners, and industrial developers.
Ordinance No. 976 - Page 2 of 7
Page 356
I.Based on the foregoing, the City Council ultimately finds that if the City fails
to enact this moratorium, new industrial buildings may be allowed to develop within the
Affected Areas under outdated zoning regulations that do not address the unique impacts
of modern industrial development. Therefore, a current and immediate threat to the public
safety, health and welfare exists.
SECTION 2. Authority.
Pursuant to Government Code Section 65858, the City Council may adopt, as an
urgency measure, an interim ordinance that prohibits any uses that may be in conflict with
a contemplated zoning proposal that the City Council is considering, studying, or intends
to study within a reasonable period of time.
SECTION 3. Urgency Findings.
The City Council finds and determines that there is an immediate threat to the
public health, safety, or welfare, and that new industrial development within the Affected
Areas, under the City's current regulations, constitutes a threat to the public health, safety
or welfare. As described in Section 1, the staff report accompanying this Interim Urgency
Ordinance, and other evidence in the record, such continued industrial development in
the Affected Areas of the City could threaten the health, safety and welfare of the
community through negative impacts that include, but are not limited to, public safety, air
quality, air pollution, greenhouse gas emissions, traffic congestion, City infrastructure,
affordable housing, fire protection services, and fire and emergency vehicle access. To
preserve the public health, safety, and welfare, the City Council finds that it is necessary
that this Interim Urgency Ordinance take effect immediately pursuant to Government
Code Sections 65858, 36934, and 36937 to prevent such harm.
SECTION 4. Moratorium Established.
A. Based on the facts and findings set forth in Sections 1 through 3 of this
Interim Urgency Ordinance, and notwithstanding any other ordinance or provision of the
Rancho Cucamonga Municipal Code, the City of Rancho Cucamonga hereby establishes
a moratorium on the construction of new industrial buildings, any part of which would be
located within the Affected Areas identified in Exhibit "A."
B. No application for a building permit or any other entitlement authorizing
construction of a new industrial building within the Affected Areas shall be approved
during the term of the moratorium established herein.
C. Nothing contained in this Interim Urgency Ordinance shall preclude the
improvement, renovation or demolition of an existing industrial building within the Affected
Areas, provided that such development otherwise conforms to applicable law and does
not require a Design Review entitlement to perform such improvement, renovation, or
demolition.
Ordinance No. 976 - Page 3 of 7
Page 357
D. For the purposes of this Interim Urgency Ordinance, the term "industrial
building" shall mean any building or structure designed or intended to be used for any
industrial, manufacturing, or processing use as defined in Subsection G of Section
17.32.020 of the Rancho Cucamonga Municipal Code.
SECTION 5 Moratorium Exclusion.
Notwithstanding any other provision of this Interim Urgency Ordinance, the
moratorium established under Section 4 above shall not apply to either of the following:
1) any proposed industrial building for which an application for a Design Review
entitlement was submitted to and accepted by the City prior to October 1, 2020; or(2) any
proposed industrial building of 30,000 square feet or less in size that is specifically
intended to replace and relocate an existing industrial building within the Affected Areas.
SECTION 6. Special Conditional Use Permit.
Notwithstanding any other provision of this Interim Urgency Ordinance, the City of
Rancho Cucamonga may accept, process and approve applications for special
conditional use permits for development or use of property otherwise subject to Section
4 of this Interim Ordinance, if the City Council finds, after receipt of a recommendation
from the Planning Commission, that an owner of property subject to the moratorium
imposed by this Interim Urgency Ordinance will be deprived of all economically viable use
of his or her land unless the property owner is allowed to develop or use the property for
an industrial building, or that the law of California or of the United States otherwise
requires the City to approve an application for a permit or an entitlement for the
development or use. The special conditional use permit provided by this Section shall be
an available entitlement process and permit for a property owner affected by the
moratorium whether or not a conditional use permit would otherwise be required by the
Rancho Cucamonga Municipal Code. A special conditional use permit submitted
pursuant to this Section shall be processed in accordance with Chapter 17.14 of the
Rancho Cucamonga Municipal Code, except that the City Council shall serve as the final
decision-making body, which shall make the additional findings required by this Section
prior to approving the special conditional use permit.
SECTION 7. Enforcement.
The provisions of this Interim Urgency Ordinance shall be enforceable pursuant to
the general enforcement provisions in Title 1 of the Rancho Cucamonga Municipal Code.
SECTION 8. CEQA Findings.
The City Council hereby finds that it can be seen with certainty that there is no
possibility that the adoption of this Interim Urgency Ordinance may have a significant
effect on the environment, because the Interim Urgency Ordinance will impose a
temporary moratorium on industrial building development in certain areas of the City in
order to protect the public health, safety and general welfare, and will thereby serve to
avoid potentially significant adverse environmental impacts during the term of the
Ordinance No. 976 - Page 4 of 7
Page 358
moratorium. It is therefore not subject to the California Environmental Quality Act review
pursuant to Title 14, Chapter 3, Section 15061(b)(3)of the California Code of Regulations.
SECTION 9. Severability.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Interim Urgency Ordinance or its application to any person or circumstances, is for
any reason held to be invalid or unenforceable by a court of competent jurisdiction, such
invalidity or unenforceability shall not affect the validity or enforceability of the remaining
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this
Interim Urgency Ordinance, or its application to any other person or circumstance. The
City Council hereby declares that it would have adopted each section, subsection,
subdivision, paragraph, sentence, clause, phrase hereof, irrespective of the fact that any
one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or
phrases hereof be declared invalid or unenforceable.
SECTION 10. Effective Date; Approval and Extension of Ordinance.
This Interim Urgency Ordinance, being adopted as an urgency measure for the
immediate protection of the public safety, health, and general welfare, containing a
declaration of the facts constituting the urgency, and passed by a minimum four-fifths
4/5) vote of the City Council, shall take effect immediately upon its adoption and shall
continue in effect for a period of not longer than forty-five (45) days. After notice pursuant
to Government Code Section 65090 and a public hearing, the City Council may extend
the effectiveness of this Urgency Ordinance as provided in Government Code Section
65858.
SECTION 11. Publication.
The City Clerk shall certify to the passage and adoption of this Interim Urgency
Ordinance and shall cause its publication in accordance with applicable law.
Ordinance No. 976 - Page 5 of 7
Page 359
PASSED, APPROVED, AND ADOPTED this 4th day of November, 2020.
ennis Michael, M yor
ATTEST: 7
ceC. Reynolds, Cit Clerk
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO ) ss
CITY OF RANCHO CUCAMONGA )
I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Urgency Ordinance was passed and adopted by a 4/5 vote at a regular meeting
of the City Council of the City of Rancho Cucamonga held on the 4th day of November, 2020, by
the following vote:
AYES: Hutchison, Kennedy, Michael, Spagnolo
NOES: Scott
ABSENT: None
ABSTAINED: None
Executed this 5th day of November 2020, at Rancho Cucamonga, California.
Qaw'tik L
J ice C. Reynolds, City Clerk
APPROVED AS TO FORM:
J,'ames L. Markman, City Attorney
Ordinance No. 976 - Page 6 of 7
Page 360
EXHIBIT "A"
MAP OF AFFECTED AREAS
Ordinance No. 976 - Page 7 of 7
Page 361
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Page 362
DATE:December 2, 2020
TO:Mayor and Members of the City Council and President and Members of
the Board of Directors
FROM:John R. Gillison, City Manager
INITIATED BY:Veronica Fincher, Animal Services Director
Michael Frasure, Building and Safety Services Manager
Hope Velarde, Management Analyst I, City Manager’s Office
Jana Cook, Community Improvement Manager
Jason Welday, Director of Engineering Services/City Engineer
Ivan Rojer, Fire Chief, Fire Protection District
William Wittkopf, Public Works Services Director
SUBJECT:Joint Hearing of the City of Rancho Cucamonga and the Rancho
Cucamonga Fire Protection District to Consider Fee Adjustments for
Various Departments and Development Impact Fees. (RESOLUTION
NO. 2020-120, RESOLUTION NO. 2020-121, RESOLUTION NO. 2020-
122, RESOLUTION NO. FD2020-022.)
RECOMMENDATION:
Staff recommends the City Council take the following actions:
Conduct the public hearing and adopt the Resolution amending Resolution Numbers 99-146, 06-
142, 12-196, 14-003, 14-097, 14-128, 14-191, 14-223, 14-191, 15-144, 16-004, 16-199, 17-112,
and 18-040, to revise or adopt user fees for Animal Services, Building and Safety, City Manager,
Community Improvement, Engineering, Fire Department, and Public Works Departments.
BACKGROUND:
The City can impose fees under the authority granted by California Government Code Section
66000 et. seq, including the requirement to hold at least one public hearing as part of a regularly
scheduled meeting to allow for public comment on its proposed fees. Fees are allowed to be
imposed in order to recover costs associated with the provision of specific services benefiting the
user, thereby reducing the use of General Fund monies for such purposes.
As a matter of routine, city departments revisit fees at least once per year to ensure that small
adjustments can be made over time to keep up with operational and construction costs. In
accordance with that approach, departments have once again reviewed their user and developer
impact fees to determine what adjustments should be made at this time.
This report covers requests for revisions to fees for the following work groups: Animal Services,
Building and Safety Services, City Manager’s Office, Community Improvement Division,
Engineering Services, and Public Works Department and Fire Protection District. The
corresponding cost analysis worksheets were placed on file in the City Clerk’s office on November
19, 2020.
Page 363
Page 2
3
9
8
ANALYSIS:
User Fee Updates
The following user fee adjustments are detailed in the proposed City resolution (Attachment 1):
ANIMAL SERVICES
The Animal Services Department provides animal disposal services for Rancho Cucamonga
residents, whose owned animal has recently passed (deceased). The cost for this service has
increased since the last fee study conducted in 2006. As a result, fee adjustments are needed for
cost recovery. The new proposed fee is still less than most surrounding municipalities.
BUILDING AND SAFETY SERVICES
Periodically permit holders require inspection services outside of normal working hours. Building
and Safety has been providing this service at a nominal cost for time using the 2018 fee study.
To provide ease of use and tracking Building and Safety will use a fixed cost rather than a nominal
cost of time and establish a record type utilizing permitting software. This will also allow applicants
to request overtime inspections via the Online Permit Center available on the City website.
As private septic systems require abandonment due to sewer connection or replacement, old
systems must be properly filled and compacted to avoid soil failure in the future. A fee has been
created to collect revenue to cover the cost of city staff to collect documentation and field inspect
to verify compliance for closing private septic systems. This is a fixed fee as conditions are similar
in nature and require the same process.
The permit fee for Mechanical Item “Exhaust hood, vent fan, ventilation system, heating unit,
compressor, evaporative cooler residential/ commercial” will be reduced to be equitable with other
fees of the same type. The “additional unit fee” will continue to be applied to be consistent within
this group.
CITY MANAGER’S OFFICE
The City Manager’s Office is proposing a fee update of $.20/kWh for the City’s ChargePoint Level
2 electric vehicle chargers. Previously, the rate was $1.50/hour. The City of Rancho Cucamonga
would like to standardize the EV charging fees to charge per kWh instead of per hour, which is
the standard now for how EV charging station fees are set. This is similar to the DC fast chargers
fee of $.35/kWh (Resolution #2019-092). Additionally, according to a recent ChargePoint report,
“ChargePoint San Bernardino Pricing Exploration” it was identified that the pricing for Level 2
Chargers in the San Bernardino region, ranged from $0.05 - $0.45/kWh, with a median price at
$0.20 /kWh. Our proposed fee of $.20/kWh is similar to other Level 2 charging fees that EV owners
are typically familiar with. With this fee update, on average it would cost $4.00 to completely
charge an EV vehicle.
Page 364
Page 3
3
9
8
COMMUNITY IMPROVEMENT
The California Government Code and Title 8 of the Municipal Code allows the City to recover
costs associated with the abatement of hazards and enforcement actions related to matters of
health and safety. The City first began assessing these fees in 2017 at properties with serious
violations and they are imposed after due process for the owner and after all efforts for voluntary
compliance have failed.
The types of administrative fees have not changed, but the fees themselves have increased. The
largest increases are for services which require a high level of law enforcement support, such as
cannabis abatement and the service of inspection or abatement warrants. These have now been
calculated at the general cost charged to the public for required police services leading to an
increase in the costs to be covered by the property owner who has permitted or caused violations
to exist.
ENGINEERING SERVICES
Transportation Development Impact Fee Update
On April 18, 1991, the City Council of the City of Rancho Cucamonga adopted Ordinance
No. 445 creating and establishing the authority for imposing and charging city-wide
transportation development impact fees. Most recently, the City Council adopted Resolution
No. 2020-005 updating city-wide transportation fees as authorized by Ordinance No. 445.
The increase for this year is calculated at 4.4%; this is based on the California Department of
Transportation (Caltrans) Price Index for Construction Items, from 4th Quarter 2019 to 3rd Quarter
2020. The overall effective increase will be 4.45%, which includes the administration fee to
manage the DIF program. The current Transportation Development Impact Fees (DIF) have been
reviewed and analyzed by City staff and found insufficient to meet future transportation needs
due to increases in construction costs since the last fee update in February 2019. After evaluation
and calculation, staff recommended an effective increase of 4.45%. The Building Industry
Association (BIA) has been made aware of the adjustment proposed. For all developments, the
fee increase would be effective 60 days from the date of adoption.
Development Impact Fee Update
On June 18, 2014, the City Council of Rancho Cucamonga adopted Ordinance 865 creating and
establishing the authority for imposing and charging city-wide development impact fees for
community and recreation center, library, animal center, police, park, and park in-lieu/park impact
fees collectively, Development Impact Fees, and adopted Resolution No. 2014-128
establishing the amounts for these fees. In accordance with the Resolution, these fees were
subsequently updated annually according to the percentage change in the Engineering News
Record Construction Cost Index for the Los Angeles Area.
Since at least six (6) years have gone by since the last development impact fee study, the
consulting firm NBS was retained to review and analyze the current fees. The update this year
considers development since the adoption of Ordinance 865, available land for development,
increases in construction costs, and changes in local and state laws. After evaluation and
calculation, staff recommends that the proposed changes be made to citywide development
impact fees in the attached resolution.
Lien Demand Fee (new fee)
The San Bernardino County Tax Assessor eliminated the ability to amend the tax bill in August
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2020. This change has had a direct impact on property owners that are trying to refinance or sell
their property when a lien has been applied. In response, Environmental Programs staff
established a lien demand process providing staff time to research delinquent fees and liens and
providing pay off information and instructions to the property owner or escrow company, so they
are able to clear the debt. The proposed fee would recover the staff cost to administer the
service. The proposed lien demand fee does not include the cost to release the lien or any other
applicable County fees which would be assessed separately as appropriate.
Unlawful Bin Removal Notice Fee Update
An increase is proposed to the Unlawful Bin Removal Notice Fee, adopted in 2016 for services
performed by Engineering Services. The fee was adopted to recover the cost of administration
and enforcement of unlawful solid waste bins per Municipal Code 8.17.050. Analysis of the
current fee revealed the existing fee does not cover all staff time to administer the program. The
proposed increase will close the gap and recover the cost to administer the program.
Plan Check Fee Update
In 2017, the Engineering Services Department took over the plan checking of grading plans.
Grading plan check fees are charged for a maximum of three (3) plan reviews. If a plan needs to
be reviewed past three (3) submittals, additional fees are assessed. A variety of other plan check
fees collected by the Engineering Services Department need to be modified to be more consistent
with the grading plan check process and the resources required to provide these services to the
development community. The proposed change to the fees does not affect the amount charged
for plan checks but makes all Engineering plan check fees applicable to a maximum of three (3)
plan check reviews.
Title Description Fee
Property Legal
Description
This service entails the plan check review of Property
Legal Description. This service and review is for a
maximum of (3) three plan check reviews.
$1,379.00
(+) 7% Tech
Fee
Residential Parcel
Map
This service entails the plan check review of
Residential Parcel Map. This service and review is for
a maximum of (3) three plan check reviews.
$4,303.00
(+) $267 per
lot (+) 7%
Tech Fee
Tract Maps and
Non-Residential
Parcel Maps over
ten (10) lots
This service entails the plan check review of Tract
Maps and Non-Residential Parcel Maps over ten (10)
lots. This service and review is for a maximum of (3)
three plan check reviews.
$4,450.00
(+) $321.00
per parcel or
lot (+) 7%
Tech Fee
Tract Maps and
Non-Residential
Parcel Maps of ten
(10) lots or less
This service entails the plan check review Tract Maps
and Non-Residential Parcel Maps of ten (10) lots or
less. This service and review is for a maximum of (3)
three plan check reviews.
$4,634.00
(+) 7% Tech
Fee
Interior Streets – 1
Sheet
This service entails the plan check review of (1) one
interior street sheet. This service and review is for a
maximum of (3) three plan check reviews.
$4,083.00
(+) 7% Tech
Fee
Interior Streets – 2
Sheet
This service entails the plan check review of (2) two
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$4,996.00
(+) 7% Tech
Fee
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Title Description Fee
Interior Streets – 3
and 4
This service entails the plan check review of sheet 3
and sheet 4 interior street sheets and is charged per
sheet. This service and review is for a maximum of
(3) three plan check reviews.
$1,325.00
(+) 7% Tech
Fee
Interior Streets – 5
Sheet
This service entails the plan check review of (5) five
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$8,718.00
(+) 7% Tech
Fee
Interior Streets – 6
through 9
This service entails the plan check review of sheets
six through sheet 9 interior street sheets and is
charged per sheet. This service and review is for a
maximum of (3) three plan check reviews.
$1,325.00
(+) 7% Tech
Fee
Interior Streets – 10
Sheets
This service entails the plan check review of (10) ten
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$16,550.00(+
) 7% Tech
Fee
Interior Streets – 11
and more
This service entails the plan check review of
additional sheets above sheet ten and is charged per
sheet. This service and review is for a maximum of
(3) three plan check reviews.
$1,325.00
(+) 7% Tech
Fee
Storm Drain Plans
This service entails the plan check review of storm
drain plans and is charged the same as interior street
sheets. This service and review is for a maximum of
(3) three plan check reviews.
Same as for
interior
streets
Landscaped and
Irrigation Plans for
City Maintained
Areas
This service entails the plan check review of
Landscaped and Irrigation Plans for City Maintained
Areas and is charged per sheet. This service and
review is for a maximum of (3) three plan check
reviews.
$1,379.00
(+) 7% Tech
Fee
Hydrology Study
Drainage Areas up
to 150 Acres
This service entails the plan check review of
Hydrology Study Drainage Areas up to 150 Acres.
This service and review is for a maximum of (3) three
plan check reviews.
$2,869.00
(+) 7% Tech
Fee
Hydrology Study
Drainage Areas
greater than 150
Acres
This service entails the plan check review of
Hydrology Study Drainage Areas greater than 150
Acres. This service and review is for a maximum of
(3) three plan check reviews.
$3,972.00
(+) 7% Tech
Fee
FIRE SERVICES
The Fire Protection District recently requested and was provided with a comprehensive review of
it fees. In the past, fees for Prevention services were based on an overall fully burdened hourly
rate to operate the Prevention Bureau. In the recent fee study, the consultant was asked to
evaluate the individual services that are provide by Prevention and how those services are
provided. Not all Prevention services are provided by each person who works in Prevention. For
example, the plan check services are provided only by those who are qualified and approved to
do this work.
The fee review found that the fees currently approved, but not being collected, for inspection
services would cover the cost of providing those services if the fees were to be collected.
However, it was determined that the current fees for weed and fire hazard abatement, which are
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being collected to recover the costs of that service, are below what is required to fully recover the
costs. As such, the Fire District is requesting an increase in the fees for the weed and fire hazard
abatement program. It is proposed that the re-inspection fee is increased from $55.00 to $64.00
and the administrative fee, which recovers the costs of printing and sending notices, coordinating
contractor services, billing, and general overhead, is increased from $220.00 to $256.00.
PUBLIC WORKS
An increase to the Sports Organization Light Fee is being proposed. This fee encourages users
to utilize the sports lights for only the actual time necessary. The established fee of $6.00 per
hour/per field was established on January 20, 2016 through Resolution 16-004 and increased on
December 6, 2017 to $7.50 per Resolution 17-112. The proposed fee of $9.00 per hour/per field
is in line with the previous fee increase and is raised incrementally to maintain the cost reasonably
priced for users. The fee only assists in recovering partial utility costs with the City continuing to
subsidize capital replacement, depreciation, and maintenance costs of the infrastructure.
PUBLIC NOTICE:
Pursuant to Government Code Section 65090, this item was advertised fifteen (15) days in
advance as a public hearing in the Inland Valley Daily Bulletin newspaper.
FISCAL IMPACT:
By consistently examining user fees annually, these updates provide additional revenue per fiscal
year to offset the City’s and Fire District’s costs.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
This item addresses the City Council’s vision for building upon our past successes to create a
world class community by ensuring that the means are available to continue the City’s growth and
success.
ATTACHMENTS:
Attachment 1- Fee Resolution No. 2020-120
Attachment 2- Engineering Resolution No. 2020-121
Attachment 3- Engineering Resolution No. 2020-122
Attachment 4- FD Resolution No. FD 2020-022
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Resolution No. 2020-120 - Page 1 of 5
RESOLUTION NO. 2020-120
A RESOLUTION OF THE CITY COUNCIL OF RANCHO
CUCAMONGA, CALIFORNIA, ADOPTING AN UPDATED FEE
SCHEDULE APPLICABLE TO THE ANIMAL SERVICES,
BUILDING AND SAFETY SERVICES, CITY MANAGER,
COMMUNITY IMPROVEMENT DIVISION, ENGINEERING
SERVICES, AND PUBLIC WORKS SERVICES DEPARTMENTS.
A. Recitals.
1. The California Government Code allows the City to establish fees and charges for
municipal services, provided such fees and charges do not exceed the estimated reasonable cost
to the City in providing the service to which the fee or charge applies.
2. Data indicating the estimated or actual cost to provide each service, for which the fees
and charges set forth herein apply, was made available to the public at least ten (10) days prior
to the date of the public hearing.
3. On December 2, 2020, City Council of the City of Rancho Cucamonga conducted a
duly noticed public hearing on the amendment.
4. All legal prerequisites prior to the adoption of this Resolution have occurred.
B. Resolution.
The City Council of the City of Rancho Cucamonga finds and resolves as follows:
SECTION 1: The City Council hereby specifically finds that all the facts set forth in the
Recitals, Part A, of this Resolution are true and correct.
SECTION 2: The City Council hereby specifically finds that the fees and charges set forth
do not exceed the estimated reasonable cost of providing the service for which the fee or charge
be levied.
SECTION 3: The City hereby Amends Resolution 06-142, effective January 2, 2021, and
adopts the following fees for services performed by the Animal Services Department:
Title Description Fee
Dead Animal Disposal Vendor increase by weight of animal.$20.00
SECTION 4: The City hereby Amends Resolution 18-040, effective February 2, 2021,
which is 60 days from the adoption of the resolution consistent with state law, and adopts the
following fees for services performed by the Building and Safety Services Department:
Title Description Fee
Septic System Abandonment Fixed fee for staff documentations and
inspections $277.00
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Resolution No. 2020-120 - Page 2 of 5
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Overtime Inspection 2-hour minimum for one inspection type at
1.5 overtime salary $405.00
Mechanical Item “Exhaust
Hood, vent fan, ventilation
system, heating unit,
compressor, evaporative
cooler residential/commercial”
Reduced from the current $264.00 to be
equitable with other fees of the same type.
The Additional Unit Fee of $52.00 will be
applied to be consistent within this group.
$208.00
SECTION 5: The City hereby adopts the following fees for services performed by the City
Manager’s Office, effective January 2, 2021:
Title Description Fee
DC Fast Charger
Fee
For use of the Electric Vehicle (EV) Charging Station,
DC Fast Charger
$0.35
per kWh
Idle Fee Fee for idling in an Electric Vehicle (EV) parking stall for
more than 60 minutes $5.00
SECTION 6: The City hereby Amends Resolution 18-040, effective January 2, 2021, and
adopts the following fees for services performed by the Community Improvement Division:
Title Description Fee
Abatement –
Cannabis,
plants in
excess of 500
Costs for the procurement, service and related processing
of search, inspection and/or abatement warrants. Actual
costs for legal services shall be added. Additional costs to
the City may be added when in excess of established fee by
more than 10%.
$4,100.00
Abatement –
Cannabis, 500
plants of less
Costs for the procurement, service and related processing
of search, inspection and/or abatement warrants. Actual
costs for legal services shall be added. Additional costs to
the City may be added when in excess of established fee by
more than 10%.
$3,420.00
Abatement -
Emergency
Emergency abatement of hazardous or nuisance conditions,
such as open & vacant properties, unsecure pools or
stagnant water. Actual contractor and legal service costs
will be added.
$255.00
Abatement –
Re-inspection
fee when non-
compliant
Inspection costs to be assessed on follow-up inspection
after issuance of Notice to Abate and re-inspection shows
correction has not been completed or attempted and staff
will assign a contractor to abate the hazard or nuisance.
Actual contractor and legal services costs to be added.
$295.00
Abatement –
Shopping Cart
Abatement of each shopping cart abandoned in the public
right-of-way when a business has not made reasonable
effort to comply with the provisions of RCMC 8.50
SHOPPING CARTS. Actual contractor costs will be added.
$13.00
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Resolution No. 2020-120 - Page 3 of 5
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Abatement –
Vehicle
Removal of inoperative vehicles from private property, with
or without an abatement warrant. Fees for second and
additional vehicles will be 50% of current administrative fee.
Actual contractor and legal services costs to be added.
$375.00
Notice & Order Costs for the preparation of a Notice & Order. Fees to be
waived when compliance is achieved prior to the required
correction date. Actual costs of property profile and mailing
to all parties shall be added.
$260.00
Notice of
Pendency
Release
Upon receiving satisfaction of a demand, this fee will be
charged for filing a Release of Abatement Lien or
Withdrawal of Notice of Pendency with the County
Recorder. Actual County fees will be added.
$160.00
Lien
Administration
Upon completing all research and determining an
assessment shall be necessary to recover costs, this fee
shall be added to the previously determined costs.
$75.00
Lien Release Fees to be assessed when fees are paid to the City after
Council Resolution has been approved for assessment.
Actual County fees will be added.
$75.00
Warrant -
Procure/Process
Costs for the procurement, service and related processing
of inspection and/or abatement warrants. Actual costs for
legal services shall be added. Additional costs to the City
may be added when in excess of established fee by more
than 10%.
$575.00
SECTION 7: The City hereby amends Resolutions 12-196, 16-199 and 18-040, effective
January 2, 2021, and amends and adopts the following fees for services performed by the
Engineering Department including a 7% technology fee:
Title Description Fee
Lien Demand Fee Lien demand process fees for providing pay off
information (new).$135.00
Unlawful Bin Fee
Unlawful Bin Notice Fee to recover the cost of
administration and enforcement of unlawful solid waste
bins per Municipal Code 8.17.050.
$150.00
Title Description Fee
Property Legal
Description
This service entails the plan check review of Property
Legal Description. This service and review is for a
maximum of (3) three plan check reviews.
$1,379.00 (+)
7% Tech Fee
Residential Parcel
Map
This service entails the plan check review of
Residential Parcel Map. This service and review is for
a maximum of (3) three plan check reviews.
$4,303.00 (+)
$267 per lot
(+) 7% Tech
Fee
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Resolution No. 2020-120 - Page 4 of 5
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Title Description Fee
Tract Maps and Non-
Residential Parcel
Maps over ten (10)
lots
This service entails the plan check review of Tract
Maps and Non-Residential Parcel Maps over ten (10)
lots. This service and review is for a maximum of (3)
three plan check reviews.
$4,450.00 (+)
$321.00 per
parcel or lot (+)
7% Tech Fee
Tract Maps and Non-
Residential Parcel
Maps of ten (10) lots
or less
This service entails the plan check review Tract Maps
and Non-Residential Parcel Maps of ten (10) lots or
less. This service and review is for a maximum of (3)
three plan check reviews.
$4,634.00 (+)
7% Tech Fee
Interior Streets – 1
Sheet
This service entails the plan check review of (1) one
interior street sheet. This service and review is for a
maximum of (3) three plan check reviews.
$4,083.00 (+)
7% Tech Fee
Interior Streets – 2
Sheet
This service entails the plan check review of (2) two
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$4,996.00 (+)
7% Tech Fee
Interior Streets – 3
and 4
This service entails the plan check review of sheet 3
and sheet 4 interior street sheets and is charged per
sheet. This service and review is for a maximum of (3)
three plan check reviews.
$1,325.00 (+)
7% Tech Fee
Interior Streets – 5
Sheet
This service entails the plan check review of (5) five
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$8,718.00 (+)
7% Tech Fee
Interior Streets – 6
through 9
This service entails the plan check review of sheets six
through sheet 9 interior street sheets and is charged
per sheet. This service and review is for a maximum
of (3) three plan check reviews.
$1,325.00 (+)
7% Tech Fee
Interior Streets – 10
Sheets
This service entails the plan check review of (10) ten
interior street sheets. This service and review is for a
maximum of (3) three plan check reviews.
$16,550.00(+)
7% Tech Fee
Interior Streets – 11
and more
This service entails the plan check review of additional
sheets above sheet ten and is charged per sheet. This
service and review is for a maximum of (3) three plan
check reviews.
$1,325.00 (+)
7% Tech Fee
Storm Drain Plans
This service entails the plan check review of storm
drain plans and is charged the same as interior street
sheets. This service and review is for a maximum of
(3) three plan check reviews.
Same as for
interior streets
Landscaped and
Irrigation Plans for
City Maintained Areas
This service entails the plan check review of
Landscaped and Irrigation Plans for City Maintained
Areas and is charged per sheet. This service and
review is for a maximum of (3) three plan check
reviews.
$1,379.00 (+)
7% Tech Fee
Hydrology Study
Drainage Areas up to
150 Acres
This service entails the plan check review of Hydrology
Study Drainage Areas up to 150 Acres. This service
and review is for a maximum of (3) three plan check
reviews.
$2,869.00 (+)
7% Tech Fee
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Title Description Fee
Hydrology Study
Drainage Areas
greater than 150
Acres
This service entails the plan check review of Hydrology
Study Drainage Areas greater than 150 Acres. This
service and review is for a maximum of (3) three plan
check reviews.
$3,972.00 (+)
7% Tech Fee
The fee set forth in this section shall be adjusted annually, commencing on July 1, 2021, and each
year thereafter, without further action of the City Council, based on the Employee Cost Index for
State and Local Government Employees, Total Compensation, during the 12 month period ending
on December 31st of the immediately preceding year, as released by the U.S. Department of
Labor’s Bureau of Labor Statistics and rounded to the nearest whole dollar. If this index is
discontinued, a replacement index, as determined by the City Council, shall be utilized.
SECTION 8: The City hereby amends Resolution 17-112, effective July 1, 2021, for the
following fee for service performed by the Public Works Department for the Community Services
Department:
Title Description Fee
Sports Organization
Light Fee
Sports Field Lighting increase from $7.50 per hour/per
field
$9.00 per
hour/per field
The fee set forth in this section shall be adjusted annually, commencing on July 1, 2021, and each
year thereafter, without further action of the City Council, based on the CPI for San Bernardino
County. Total compensation, during the 12-month period ending on December 31st of the
immediately preceding year, as released by the U.S. Department of Labor’s Bureau of Labor
Statistics and rounded to the nearest whole dollar. If this index is discontinued, a replacement
index, as determined by the City Council, shall be utilized.
SECTION 9: The City Clerk shall certify to the adoption of this Resolution.
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RESOLUTION NO. 20-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AMENDING
RESOLUTION NO. 2020-005, REVISING CITYWIDE
TRANSPORTATION DEVELOPMENT IMPACT FEES (DIF) FOR
ALL DEVELOPMENTS WITHIN THE CITY OF RANCHO
CUCAMONGA, AND MAKING FINDINGS IN SUPPORT
THEREOF
A. RECITALS:
1. On April 18, 1991, the City Council of the City of Rancho Cucamonga adopted
Ordinance No. 445 creating and establishing the authority for imposing and charging city-wide
transportation development fees.
2. On February 19, 2020, the City Council of the City of Rancho Cucamonga adopted,
Resolution No. 2020-005, establishing city-wide transportation fees as authorized by Ordinance
No. 445.
3. The Engineering Services Department is responsible for reviewing the continued need
for described capital improvements and revising the cost estimates and fees when appropriate.
4. The San Bernardino County Transportation Authority (SBCTA) requires that
project costs and fees, including Transportation Development Fees (DIF), be updated biennially.
5. The increase for this year is calculated at 4.4%; this is based on the California
Department of Transportation (CalTrans) Price Index for Construction Items, from 4th Quarter
2019 to 3rd Quarter 2020. The overall effective increase will be 4.45%, which includes the
administration fee to manage the DIF program.
6. On ___________, the City Council of the City of Rancho Cucamonga conducted
a duly noticed public hearing concerning the fee revision adopted herein. The revised cost
estimates and fee calculations applicable to the fee revision were available for public inspection
and review ten (10) days prior to this public hearing.
7. All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
1. The facts set forth in the Recitals, above, are true and correct.
2. The City of Rancho Cucamonga hereby finds as follows:
a. The purpose of the fee revision is to finance transportation improvements needed
to mitigate the impacts of traffic generated by new development; and
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b. The fees collected pursuant to this Resolution shall be used to finance only the
public facilities described or identified in Exhibit “A”, attached hereto; and
c. The construction of the described or identified public facilities is consistent with the
Circulation Element of the City’s General Plan; and
d. There is a reasonable relationship between the need for the described public
facilities, and the mitigation of traffic impacts associated with new development; and
e. There is a reasonable relationship between the amount of the fee shown in Exhibit
“B”, and the type of development for which the fee is charged; and
f. The cost estimates set forth in Exhibit “A” are reasonable cost estimates for
constructing these facilities, and the transportation development fees expected to be generated
by new development will not exceed the total of these costs.
3. DEFINITIONS:
1. “Development projects” shall mean construction of residential, commercial,
industrial, office, or other non-residential improvements, or the addition of floor
space to existing improvements. A “development project” includes any project
involving the issuance of a building permit for construction or reconstruction.
2. “Exempted development” shall mean a floor space addition to an existing residential
building, and the following types of uses: public schools, colleges, libraries,
churches, parks, county jail, or sports complex.
3. “Equivalent dwelling unit” or “EDU”, is used to convert all types of land uses into an
equivalent unit that enables Nexus fees to be tabulated as dollars per EDU. One
residential single family detached housing is equal to one EDU.
4. Payment of Fee:The revised Transportation Development Fee shall be paid
per Chapter 3.28 City-Wide System Fee for Transportation Development subsection 3.28.020
Fees established of the RCMC. The City Engineer, or their designee, shall calculate and determine
the amount of the fee based upon the rate then in effect at the time of payment.
5. Fee Schedule:The amount of the revised Transportation
Development Fee was determined to be $12,708 per EDU. The calculations used to make this
determination are shown in the attached Exhibit “C”.
6.EDU/Land Use Equivalent Schedule:The calculation of EDU for each land
use is based on the trip generation rates shown in the ITE Trip Generation Manual, 5th Edition.
The EDU for each identified land use type is as follows:
Land Use Type EDU
Residential - Single Family Detached Unit 1.0 EDU
Residential - Multiple Family Attached Unit 0.6 EDU
Apartment or Condominium - Attached Unit 0.6 EDU
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Senior Housing Attached Unit (Condo or Apartment) – Per Bedroom 0.2 EDU
Nursing / Congregate Care - Per Bed 0.2 EDU
Commercial - Per 1,000 Square Feet 1.5 EDU
Office / Business Park - Per 1,000 Square Feet 1.2 EDU
Industrial - Per 1,000 Square Feet 0.6 EDU
Warehouse - Per 1,000 Square Feet 0.5 EDU
Hotel / Motel - Per Room 0.8 EDU
Day Care - Per Student 0.25 EDU
Self-Storage - Per Unit 0.02 EDU
Service Station - Per Pump 5.0 EDU
7.Use of Fee:The Transportation Development Fee shall be solely used to pay
for the public facilities described in Exhibit “A”, or for reimbursing the City for development’s fair
share of those capital improvements already constructed by the City, or to reimburse other
developers who have constructed public facilities described in Exhibit “A”.
8.Administration Fee:The City shall include an Administration Fee in the amount
of 15% of the total project cost for the management of the Transportation Fee Program.
9.Fee Review:The Engineering Services Department shall review the estimated
cost of the described capital improvements, the continued need for these improvements, and the
reasonable relationship between such need and the traffic impacts for the various types of
development pending or anticipated and for which the fee is charged. The City Engineer shall
report the findings to the City Council at a noticed public hearing, and recommend any adjustment
to this fee or other action as may be needed.
10.Effective Date:This Resolution shall take effect upon adoption, provided
that the fees as herein amended shall not be imposed by the City until 60 days from the date of
the public hearing.
11.Judicial Challenge:Any judicial action proceeding to appeal, review, set aside,
void, or annul this resolution shall be brought within 120 days of its adoption.
12.Certification:The City Clerk shall certify the adoption of this Resolution.
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PASSED, APPROVED, AND ADOPTED this day of 2020
AYES:
NOES:
ABSENT:
ABSTAINED:
__________________________________
L. Dennis Michael, Mayor
ATTEST:
_____________________________________
Janice C. Reynolds, City Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the __ 2020.
Executed this ___ day of_______, 2020 at Rancho Cucamonga, California
_________________________________
Janice C. Reynolds, City Clerk
Page 377
Exhibit “A”
Transportation Fee Program Projects & Project Costs
Freeway Interchanges
Project Estimate
F1 Base Line Road at I-15 Freeway - Widen NB & SB On-Ramps $987,800
F2 Foothill Boulevard at I-15 Freeway - Widen NB & SB On-Ramps $1,532,353
F3 Base Line Road at I-15 Freeway - Interchange Improvements $22,866,732
F4 Arrow Route at I-15 Freeway - Interchange $56,995,197
F5 Grove Avenue / 4th Street at I-10 Freeway - Interchange
Improvements $6,240,350
Total:$88,622,432
Railroad Grade Separations and Crossings
Project Estimate
R1 Haven Avenue at Metrolink Crossing - Grade Separation $15,032,310
R2 6th Street W/O Lucas Ranch Road - Improve RXR Crossing Gates $1,220,335
R3 6th Street E/O Santa Anita Avenue - Install new RXR Crossing Gates $1,220,335
R4 Hellman Avenue at 8th Street - Upgrade Existing RXR Crossing Gates $1,974,552
Total:$19,447,532
Bridges
Project Estimate
B1 6th Street at Cucamonga Creek Channel - Widen Existing Bridge $2,842,826
B2 9th Street at Cucamonga Creek Channel - Widen Existing Bridge $1,347,916
B3 Arrow Route at Etiwanda Ditch - Widen Existing Bridge $1,322,954
B4 Banyan Street at Etiwanda Creek Channel - Bridge $1,506,004
B5 Hellman Avenue at Cucamonga Creek Channel - Widen Existing
Bridge $8,601,976
B6 Whitram Avenue at Etiwanda Ditch - Bridge $1,658,546
B7 Wilson Avenue at Day Creek Channel - Bridge $1,707,082
B8 Wilson Avenue at Etiwanda Creek Channel - Bridge $2,874,721
Total:$21,862,026
Page 378
Streets
Project Estimate
S1 6th Street - Santa Anta Avenue to Etiwanda Avenue - Backbone $923,572
S2 Arrow Route - Grove Avenue to Baker Avenue - Widen 2 to 4 Lanes $1,867,945
S3 Arrow Route - 500' E/O I-15 Freeway to 1,300' E/O I-15 Freeway -
Widen South Side $1,550,380
S4 Banyan Street - Etiwanda Avenue to East Avenue - Widen North Side $1,368,717
S5 Banyan Street - East Avenue to Wardman Bullock Road - New
Alignment $11,286,713
S6 Base Line Road - Etiwanda Avenue to I-15 Freeway - Widen North
Side 2 to 3 Lanes $1,363,170
S7 Cherry Avenue - Wilson Avenue to I-15 Freeway - Widen West Side $1,651,613
S8 Church Street - Archibald Avenue to Haven Avenue - Widen 2 to 4
Lanes $1,769,486
S9 East Avenue - I-15 to Victoria Street - Various Bottlenecks $1,131,583
S10 East Avenue - Fire Station to Wilson - New $1,795,834
S11 East Avenue - Wilson Avenue to North Rim Way - New $607,394
S12 Etiwanda Avenue - 6th Street to Arrow Route - Widen 2 to 4 Lanes $5,720,321
S13 Etiwanda Avenue - Miller Avenue to 850' N/O Miller Avenue - Widen
East Side $391,062
S14 Etiwanda Avenue - Banyan Street to Wilson Avenue - Curb and
Gutter East Side Only $1,288,286
S15 Etiwanda Avenue - Existing Northern Terminus to North Rim Way -
New $728,041
S16 Foothill Boulevard - Vineyard Avenue to Hellman Avenue - Widen 4 to
6 Lanes $1,669,640
S17 Foothill Boulevard - Hellman Avenue to 700' E/O Hellman Avenue -
Widen North Side Only $2,676,417
S18 Foothill Boulevard at Archibald Avenue - Widen Intersection $10,046,964
S19 Foothill Boulevard - Archibald Avenue to Hermosa Avenue - Widen 4
to 6 Lanes $2,716,632
S20 Grove Avenue - 8th Street to Tapia Via - Widen 1 to 2 Lanes East
Side Only $1,489,364
S21 Grove Avenue - San Bernardino Road to Foothill Boulevard - Widen 1
to 2 Lanes East Side Only $916,638
S22 Haven Avenue - Base Line Road to I-210 Freeway - Widen West Side
Only $17,109,653
S23 Lower Crest Road - Day Creek Etiwanda Avenue to East Avenue -
New $2,227,112
S24 Miller Avenue - Etiwanda Avenue to East Avenue - Widen 2 to 4
Lanes $3,364,242
S25 Milliken Avenue - 5th Street to 700' S/O 5th Street - Widen West Side
Only $422,957
Page 379
S26 Victoria Street - East Property Line of Etiwanda High School to I-15
Freeway - Improve Both Shoulders $407,703
S27 Vintage Drive - Etiwanda Avenue to 1,300' W/O Etiwanda Avenue -
New $1,192,600
S28 Wilson Avenue - Milliken Avenue to Day Creek Boulevard - New $9,463,144
S29 Wilson Avenue - Etiwanda Avenue to East Avenue - Backbone Only $783,511
S30 Wilson Avenue - East Avenue to Wardman Bullock Road - New $8,320,467
S31 Youngs Canyon - Cherry Avenue to Wardman Bullock - New $13,035,398
Total:$109,286,556
Traffic Signals
Project8,9 Estimate
T1 4th Street at Richmond Place $485,361
T2 4th Street at Utica Avenue $485,361
T3 6th Street at Buffalo Avenue $485,361
T4 6th Street at Cleveland Avenue $485,361
T5 6th Street at Etiwanda Avenue $485,361
T6 6th Street at Hellman Avenue $485,361
T7 6th Street at Pittsburgh Avenue $485,361
T8 6th Street at Rochester Avenue $485,361
T9 6th Street at Santa Anita Avenue $485,361
T10 6th Street at Utica Avenue $485,361
T11 Archibald Avenue at Banyan Street $485,361
T12 Archibald Avenue at San Bernardino Road $485,361
T13 Archibald Avenue at Victoria Street $485,361
T14 Archibald Avenue at Wilson Avenue $485,361
T15 Arrow Route at Center Avenue $485,361
T16 Banyan Street at Rochester Avenue $485,361
T17 Banyan Street at Wardman Bullock Road $485,361
T18 Base Line Road at San Carmela Court $485,361
T19 Base Line Road at Shelby Place $485,361
T20 Carnelian Street at Banyan Street $485,361
T21 Carnelian Street at Wilson Avenue $485,361
T22 Cherry Avenue at Youngs Canyon Road $485,361
T23 Church Street at Elm Avenue (West)$485,361
T24 Church Street at Mayten Avenue $485,361
Page 380
T25 Church Street at Ramona Avenue $485,361
T26 Church Street at Terra Vista Parkway $485,361
T27 Civic Center Drive at Red Oak Street $485,361
T28 Ridgeline Place at Wilson Avenue $485,361
T29 Day Creek Boulevard at Madrigal Place $485,361
T30 Day Creek Boulevard at Wilson Avenue $485,361
T31 East Avenue at Miller Avenue $485,361
T32 East Avenue at Highland Avenue $485,361
T33 Etiwanda Avenue at Garcia Drive $485,361
T34 Etiwanda Avenue at Whittram Avenue $485,361
T35 Foothill Boulevard at Cornwall Court $485,361
T36 Foothill Boulevard at East Avenue $485,361
T37 Foothill Boulevard at Malachite Avenue $485,361
T38 Haven Avenue at Trademark Street $485,361
T39 Haven Avenue at Valencia Avenue $485,361
T40 Haven Avenue at Wilson Avenue $485,361
T41 Hellman Avenue at 8th Street $485,361
T42 Hermosa Avenue at Church Street $485,361
T43 Milliken Avenue at 5th Street $485,361
T44 Milliken Avenue at Wilson Avenue $485,361
T45 Rochester Avenue at Jersey Boulevard $485,361
T46 Spruce Avenue at Elm Avenue $485,361
T47 Spruce Avenue at Mountain View Drive $485,361
T48 Spruce Avenue at Red Oak Street $485,361
T49 Terra Vista Parkway at Spruce Avenue $485,361
T50 Terra Vista Parkway at Town Center Drive $485,361
T51 Town Center Drive at Elm Avenue $485,361
T52 Wilson Avenue at East Avenue $485,361
T53 Wilson Avenue at Etiwanda Avenue $485,361
T54 Wilson Avenue at Etiwanda Avenue (West)$485,361
T55 Wilson Avenue at San Sevaine Road $485,361
T56 Wilson Avenue at Wardman Bullock Road $485,361
T57 Wilson Avenue at Canistel Avenue $485,361
T58 4th Street at Golden Lock Road - Left Turn Phasing Upgrade $34,669
T59 Archibald Avenue at Banyan Street - Left Turn Phasing Upgrade $34,669
Page 381
T60 Arrow Route at Etiwanda Avenue - Left Turn Phasing Upgrade $69,337
T61 Arrow Route at Red Oak Street - Left Turn Phasing Upgrade $34,669
T62 Arrow Route at White Oak Street - Left Turn Phasing Upgrade $34,669
T63 Banyan Street at East Avenue - Left Turn Phasing Upgrade $34,669
T64 Base Line Road at Mountain View Drive - Left Turn Phasing Upgrade $34,669
T65 Base Line Road at Spruce Avenue - Left Turn Phasing Upgrade $34,669
T66 Base Line Road at Valencia Avenue - Left Turn Phasing Upgrade $34,669
T67 Day Creek Boulevard at Silverberry Street - Left Turn Phasing
Upgrade $34,669
T68 Day Creek Boulevard at Sugar Gum Street - Left Turn Phasing
Upgrade $34,669
T69 Day Creek Boulevard at Victoria Park Lane - Left Turn Phasing
Upgrade $34,669
T70 Milliken Avenue at Millenium Court - Left Turn Phasing Upgrade $34,669
T71 Milliken Avenue at Mountain View Drive - Left Turn Phasing Upgrade $34,669
T72 Milliken Avenue at Terra Vista Parkway - Left Turn Phasing Upgrade $34,669
T73 Milliken Avenue at Victoria Park Lane - Left Turn Phasing Upgrade $34,669
T74 Milliken Avenue at Vintage Drive - Left Turn Phasing Upgrade $34,669
Total:$28,289,587
Signal Interconnect System
Project Estimate
SI1 Signal Interconnect System $10,677,932
Total:$10,677,932
Program Totals
Category Estimate
Freeway Interchanges $88,622,432
Railroad Grade Separations and Crossings $19,447,532
Bridges $21,862,026
Streets $109,286,556
Traffic Signals $28,289,587
Signal Interconnect System $10,677,932
Total:$278,186,065
Page 382
DIF Program Cost
Item Estimate
Program Total $278,186,065
Less Fund Balance as of 2005 -$20,000,000
Sub-Total $258,186,065
Administration Fee (15%)$38,727,910
Total:$296,913,974
Page 383
EXHIBIT “B”
TRANSPORTATION DEVELOPMENT FEES
Land Use Type Fee
Residential - Single Family Detached Unit $12,708
Residential - Multiple Family Attached Unit $7,625
Apartment or Condominium - Attached Unit $7,625
Senior Housing Attached Unit (Condo or Apartment) – Per Bedroom $2,542
Nursing / Congregate Care - Per Bed $2,542
Commercial - Per 1,000 Square Feet $19,062
Office / Business Park - Per 1,000 Square Feet $15,250
Industrial - Per 1,000 Square Feet $7,625
Warehouse - Per 1,000 Square Feet $6,354
Hotel / Motel - Per Room $10,166
Day Care - Per Student $3,177
Self-Storage - Per Unit $254
Service Station - Per Pump $63,540
Page 384
EXHIBIT “C”
TRANSPORTATION FEE PROGRAM CALCULATIONS
Vacant Land as of February 2005
Vacant Residential Property = 950 acres
Single Family Dwelling Units (SFDU) = 5,363 units
Multi-Family Dwelling Units (MFDU) = 5,248 units
Vacant Industrial Property = 719 acres = 31,319,640 square feet
Assuming that the average floor area ratio for General Industrial is 0.5 then the future
square footage of industrial development is 31,319,640 square feet x 0.5 = 15,659,820
square feet.
Vacant Commercial Property = 334 acres = 14,549,040 square feet
Assuming that the average floor area ratio for General Commercial is 0.25, then the
future square footage of commercial development is 14,549,040 square feet x 0.25 =
3,637,260 square feet.
Equivalent Dwelling Units (EDU) per Land Use
Different types of land uses have different traffic trip generation rates. In order for nexus fees to
be tabulated for each type of land use, the “Equivalent Dwelling Units” or EDU for each type of
land use must first be determined. The calculation of a particular land use type’s EDU is based
on the traffic trip generation rate for that land use from the ITE Trip Generation Manual. Per City
Resolution No. 91-092, the EDU for various land uses was determined to be as follows:
Land Use Type EDU
Residential - Single Family Detached Unit 1.0 EDU
Residential - Multiple Family Attached Unit 0.6 EDU
Apartment or Condominium - Attached Unit 0.6 EDU
Senior Housing Attached Unit (Condo or Apartment) – Per Bedroom 0.2 EDU
Nursing / Congregate Care - Per Bed 0.2 EDU
Commercial - Per 1,000 Square Feet 1.5 EDU
Office / Business Park - Per 1,000 Square Feet 1.2 EDU
Industrial - Per 1,000 Square Feet 0.6 EDU
Warehouse - Per 1,000 Square Feet 0.5 EDU
Hotel / Motel - Per Room 0.8 EDU
Day Care - Per Student 0.25 EDU
Self-Storage - Per Unit 0.02 EDU
Service Station - Per Pump 5.0 EDU
Page 385
Total Future Equivalent Dwelling Units (EDU)
Land Use Vacant Land as of
February 2005
EDU by Land Use Future Equivalent
Dwelling Units
Single-Family
Dwelling Unit
5,363 Units 1.00 5,363
Multi-Family Dwelling
Unit
5,248 Units 0.60 3,149
Industrial Park (per
1,000 SF)
15,659,820 Square
Feet
0.60 9,396
Commercial (per
1,000 SF)
3,637,260 Square
Feet
1.50 5,455
Total Future EDU 23,363
Calculate Cost per Equivalent Dwelling Unit (EDU)
Item Fees
Total Cost of Projects $219,199,343
Total Future EDU (as of February 2005)23,363
Cost per EDU $9,382
Calculate Transportation Development Fees by Land Use
Item EDU by
Land Use
Fees
Residential - Single Family Detached Unit 1.0 EDU $12,708
Residential - Multiple Family Attached Unit 0.6 EDU $7,625
Apartment or Condominium - Attached Unit 0.6 EDU $7,625
Senior Housing Attached Unit (Condo or Apartment) – Per Bedroom 0.2 EDU $2,542
Nursing / Congregate Care - Per Bed 0.2 EDU $2,542
Commercial - Per 1,000 Square Feet 1.5 EDU $19,062
Office / Business Park - Per 1,000 Square Feet 1.2 EDU $15,250
Industrial - Per 1,000 Square Feet 0.6 EDU $7,625
Warehouse - Per 1,000 Square Feet 0.5 EDU $6,354
Hotel / Motel - Per Room 0.8 EDU $10,166
Day Care - Per Student 0.25 EDU $3,177
Self-Storage - Per Unit 0.02 EDU $254
Service Station - Per Pump 5.0 EDU $63,540
Page 386
RESOLUTION NO. 20-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AMENDING
RESOLUTION NO. 14-128, AMENDING THE AMOUNT OF
DEVELOPMENT IMPACT FEES FOR COMMUNITY AND
RECREATION CENTER, LIBRARY, ANUMAL CENTER,
POLICE, AND PARK IN-LIEU/PARK IMPACT FEES.
A. RECITALS:
1. On June 18, 2014, the City Council of Rancho Cucamonga adopted Ordinance 865
creating and establishing the authority for imposing and charging city-wide development impact
fees for community and recreation center, library, animal center, police, park, and park in-
lieu/park impact fees (collectively, “Development Impact Fees).
2. On July 16, 2014, the City Council of the City of Rancho Cucamonga adopted,
Resolution No. 14-128, establishing city-wide transportation fees as authorized by Ordinance
No. 865.
3. The annual increase each year is calculated based on the Engineering News
Record Construction Cost Index for the Los Angeles Area for the 12-month period ending on
December 31st of the immediately preceding year.
4. The current fees have been reviewed and analyzed by NBS at the direction of staff.
The update this year considers development since the adoption of ordinance 865, available land
for development, increases in construction costs, and changes in local and state laws.
5. On ___________, the City Council of the City of Rancho Cucamonga conducted
a duly noticed public hearing concerning the fee revision adopted herein. The revised cost
estimates and fee calculations applicable to the fee revision were available for public inspection
and review ten (10) days prior to this public hearing.
6. All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
HEREBY RESOLVES,
1. The facts set forth in the Recitals, above, are true and correct.
2. The City of Rancho Cucamonga hereby finds as follows:
a. The purpose of the fee revision is to finance public facility improvements needed
to mitigate the impacts of traffic generated by new development; and
b. The fees collected pursuant to this Resolution shall be used to finance only the
public facilities described or identified in Exhibit “A”; and
Page 387
c. The construction of the described or identified public facilities in Ordinance 865 is
consistent with the City’s General Plan; and
d. There is a reasonable relationship between the need for the described or identified
public facilities, and the mitigation of impacts associated with new development; and
e. There is a reasonable relationship between the amount of the fee shown in Exhibit
“A”, attached hereto and incorporated herein by this reference, and the type of development for
which the fee will be charged; and
f. The cost estimates set forth in Exhibit “A” are reasonable cost estimates for
constructing these facilities, and the development fees expected to be generated by new
development will not exceed the total of these costs.
3. Payment of Fee:The Development Impact Fees shall be paid prior to
issuance of any building permit or issuance of a certificate of occupancy, whichever occurs first;
unless otherwise pre-empted by State regulations. The City Engineer shall determine the amount
of the fee based upon the size and type of development in accordance with Ordinance 865 and
this resolution.
6.Effective Date:This Resolution shall take effect upon adoption, provided
that the fees as herein amended shall not be imposed by the City until 60 days from the date of
the public hearing.
7.Judicial Challenge:Any judicial action proceeding to appeal, review, set aside,
void, or annul this resolution shall be brought within 120 days of its adoption.
8.Certification:The City Clerk shall certify the adoption of this Resolution.
Page 388
PASSED, APPROVED, AND ADOPTED this day of 2020
AYES:
NOES:
ABSENT:
ABSTAINED:
__________________________________
L. Dennis Michael, Mayor
ATTEST:
_____________________________________
Janice C. Reynolds, City Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting
of said City Council held on the __ 2020.
Executed this ___ day of_______, 2020 at Rancho Cucamonga, California
_________________________________
Janice C. Reynolds, City Clerk
Page 389
Exhibit “A”
Part 1.
Library Impact Fees
Residential, Single Family (Detached)$722.00
Residential, Multi Family (Attached) $493.00
Residential, Mobile Home Park $386.00
Assisted Living Facilities $240.00
Animal Center
Residential, Single Family (Detached)$137.00
Residential, Multi Family (Attached) $93.00
Residential, Mobile Home Park $73.00
Assisted Living Facilities $46.00
Police Impact Fee
Residential, Single Family (Detached) (per dwelling unit)$305.00
Residential, Multi Family (Attached) (per dwelling unit)$240.00
Residential, Mobile Home Park $147.00
Assisted Living Facilities $111.00
Commercial/Retail KSF $960.00
Office KSF $301.00
Industrial KSF $44.00
Hotel/Motel per Room $148.00
Each fee set forth in Part 1 shall be adjusted annually, commencing on July 1, 2021, and each
year thereafter, without further action of the City Council, according to the percentage change in
the Engineering News Record Construction Cost Index for the Los Angeles Area, for the 12-
month period ending on December 31st of the immediately preceding year. If the Engineering
News Record Construction Cost Index for the Los Angeles Area is discontinued, the
replacement index in use and accepted as the industry and business standard for Southern
California, as determined by City Council, shall be utilized.
Page 390
Part 2.
Park In-Lieu/Park Impact (per dwelling unit)
Park Land Acquisition Impact Fee
Residential, Single Family (Detached)$3,773.00
Residential, Multi Family (Attached) $2,576.00
Residential, Mobile Home Park $2,018.00
Assisted Living Facilities $1,254.00
Park Improvement Impact Fee (all residential development) (per
dwelling unit)
Residential, Single Family (Detached)$3,646.00
Residential, Multi Family (Attached) $2,489.00
Residential, Mobile Home Park $1,950.00
Assisted Living Facilities $1,212.00
Community and Recreation Center Impact Fee (per dwelling unit)
Residential, Single Family (Detached)$1,973.00
Residential, Multi Family (Attached) $1,347.00
Residential, Mobile Home Park $1,055.00
Assisted Living Facilities $656.00
Each fee set forth in Part 2 shall be adjusted annually, commencing on July 1, 2021, and each
year thereafter, without further action of the City Council, according to the percentage change in
the Engineering News Record Construction Cost Index for the Los Angeles Area, for the 12-
month period ending on December 31st of the immediately preceding year. If the Engineering
News Record Construction Cost Index for the Los Angeles Area is discontinued, the
replacement index in use and accepted as the industry and business standard for Southern
California, as determined by City Council, shall be utilized.
Page 391
ATTACHMENT #X
Resolution No. 20-xxx Page 1 of 2
RESOLUTION NO. FD 20-xxx
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA,
CALIFORNIA, ADJUSTING AND ADOPTING FEES FOR THE
ABATEMENT OF WEEDS AND CERTAIN OTHER FIRE HAZARDS.
WHEREAS, the Government Code requires that prior to levying a new fee or increasing an existing
fee or service charge as hereinafter set forth, the local agency shall hold a noticed public hearing to
consider the matter; and
WHEREAS, the Rancho Cucamonga Fire Protection District (Fire District) has heretofore been
authorized by ordinance of the City Council of the City of Rancho Cucamonga to abate weeds and certain
other fire hazards within the City. Said ordinance provides that fees and charges for services provided
may be collected and that such fees and charges shall be in such amount as established by resolution of
the Fire District; and
WHEREAS, the Fire District commissioned and received an analysis of the fully burdened costs
incurred by the Prevention Bureau to provide certain services including inspections, development and
construction review, and weed and fire hazard; and
WHEREAS, the Fire District has reviewed the cost of services analysis and determined that it
accurately reflects the actual costs of services provided; and
WHEREAS, the Board of Directors has determined that none of the fees established herein
exceeds the reasonable estimated cost of providing the service to which each such fee applies; and
WHEREAS, on December 2, 2020, the Fire District conducted and concluded a duly noticed public
hearing concerning the proposed fees and charges, as required by law; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred;
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE
PROTECTION DISTRICT, HEREBY RESOLVES,
1) The fees for weed and fire hazard abatement services approved by this resolution are to be
assessed and collected in accordance with the policies of the Fire District, which include, but
are not limited to:
a. Waiving the re-inspection fee when the property owner requests the Fire District to
cause the necessary work to be completed.
b. Allowing contiguous parcels with the same ownership to be treated as a single parcel
for the purpose of assessing fees.
2) That nothing in this Resolution shall be deemed to affect any other fees of the Fire District
currently in effect.
3) The fees for weed and fire hazard abatement services are hereby approved and adopted as
follows:
Page 392
ATTACHMENT #X
Resolution No. 20-xxx Page 2 of 2
Fee Description Fee Amount
Re-inspection resulting in a determination of non-
compliance (per parcel)$64.00
Hazard abatement / removal by contractor (per parcel)Actual Cost
Administrative fee (per parcel)$256.00
Appeal Fee $256.00
PASSED, APPROVED, AND ADOPTED this 2nd day of December 2020.
L. Dennis Michael, President
I, Janice C. Reynolds, Secretary to the Board of Directors, do hereby certify that the foregoing
Resolution was duly passed, approved and adopted by the Board of Directors, at a Regular Meeting of
said Board held on the 2nd day of December, 2020.
Executed this _____ day of _________ , 2020, at Rancho Cucamonga, California.
_______________________________________
Janice C. Reynolds, Secretary
Page 393
12/02/2020 REGULAR CITY COUNCIL MEETING: PUBLIC HEARING ITEM H1
DATE: December 2, 2020
TO: Mayor and Members of the City Council
John R. Gillison, City Manager
MEMORANDUM
Engineering Services Department
FROM: Jason C. Welday, Director of Engineering Services/City Engineer
BY: Brian Sandona, Acting Principal Civil Engineer
SUBJECT: Citywide Fee Update (Agenda Item H1)
The Engineering Services Department has consulted NBS to update existing
Development Impact Fees for Parks, Community and Recreation Centers, Animal Center,
Library and Police. The Engineering Services Department is responsible for adjusting
these fees annually as a part of the overall City fee update.
Staff recognized an error in the table of proposed 2021 Development Impact Fees (DIF)
provided in Resolution 2020-121. Engineering staff is recommending a modification to the
staff recommendation in Agenda Item H1, Resolution 20-121 to the following:
Exhibit “A”
Part 1.
Library Impact Fees
Residential, Single Family (Detached) $708.00
Residential, Multi Family (Attached) $484.00
Residential, Mobile Home Park $379.00
Assisted Living Facilities $235.00
Animal Center
Residential, Single Family (Detached) $134.00
Residential, Multi Family (Attached) $92.00
Residential, Mobile Home Park $72.00
Assisted Living Facilities $45.00
Police Impact Fee
Residential, Single Family (Detached) (per dwelling unit) $299.00
Residential, Multi Family (Attached) (per dwelling unit) $236.00
Residential, Mobile Home Park $144.00
Assisted Living Facilities $109.00
Commercial/Retail KSF $941.00
Office KSF $295.00
Industrial KSF $43.00
Hotel/Motel per Room $145.00
Each fee set forth in Part 1 shall be adjusted annually, commencing on July 1, 2021, and each year thereafter,
without further action of the City Council, according to the percentage change in the Engineering News Record
Construction Cost Index for the Los Angeles Area, for the 12-month period ending on December 31st of the
immediately preceding year. If the Engineering News Record Construction Cost Index for the Los Angeles
Area is discontinued, the replacement index in use and accepted as the industry and business standard for
Southern California, as determined by City Council, shall be utilized.
Part 2.
Park In-Lieu/Park Impact (per dwelling unit)
Park Land Acquisition Impact Fee
Residential, Single Family (Detached) $3,773.00
Residential, Multi Family (Attached) $2,576.00
Residential, Mobile Home Park $2,018.00
Assisted Living Facilities $1,254.00
Park Improvement Impact Fee (all residential development) (per
dwelling unit)
Residential, Single Family (Detached) $3,646.00
Residential, Multi Family (Attached) $2,489.00
Residential, Mobile Home Park $1,950.00
Assisted Living Facilities $1,212.00
Community and Recreation Center Impact Fee (per dwelling unit)
Residential, Single Family (Detached) $1,973.00
Residential, Multi Family (Attached) $1,347.00
Residential, Mobile Home Park $1,055.00
Assisted Living Facilities $656.00
Each fee set forth in Part 2 shall be adjusted annually, commencing on July 1, 2021, and each year thereafter,
without further action of the City Council, according to the percentage change in the Engineering News Record
Construction Cost Index for the Los Angeles Area, for the 12-month period ending on December 31st of the
immediately preceding year. If the Engineering News Record Construction Cost Index for the Los Angeles
Area is discontinued, the replacement index in use and accepted as the industry and business standard for
Southern California, as determined by City Council, shall be utilized.
FEE ADJUSTMENTS FOR
VARIOUS CITY
DEPARTMENTS
Public Hearing
December 2, 2020
BACKGROUND
Fees are reviewed and updated each year. The
following departments are participating in fee
revisions this year:
•Animal Services
•Building & Safety
•City Manager’s Office
•Community Improvement
•Engineering
•Public Works
•Fire District
PUBLIC OUTREACH
Outreach efforts of the proposed fee changes include:
•Engineering and Building & Safety fee updates were
provided to the Building Industry Association (BIA).
•Notice of Public Hearing was advertised in the
newspaper twice.
•Notice of Public Hearing was mailed to interested
parties by the City Clerk’s Office.
•Building Industry Association (BIA), SoCal Edison, and SoCal Gas
•Fee Cost Analysis has been available for viewing in
the City Clerk’s Office since November 19th.
ANIMAL SERVICES
Update to Animal Disposal Fee:
•Increase the disposal fee for owned deceased
animals. Vendor fees for this service have
increased.
PUBLIC WORKS
•Lighting increase from $7.50 per hour/per field
to $9.00 per hour/ per field.
BUILDING & SAFETY
Adjustment of existing fees to better apply
appropriate charges:
•Mechanical fee: A slight reduction was made to be
line with other fees of a similar type.
•New fees for frequent services:
•Overtime Inspection fee: Establish a fee record of a
2-hour minimum for one inspection assessed at 1.5
hours of overtime salary.
•Private Septic fee: New record cost is based on 2
hours of inspection at inspection hourly fee.
CITY MANAGER’S OFFICE
•Fee update for level 2 EV chargers from $1.50/hour
fee to .20 $/kwh fee to standardize pricing with
surrounding cities.
COMMUNITY IMPROVEMENT
•Marijuana Abatement and costs for inspection and
warrant abatement increase to recover costs.
•Lien Administration and Lien Release has increased
to recover costs for research and assessment.
•Notice & Order increased to recover costs for
preparation of order. This fee is not charged when
compliance is achieved.
ENGINEERING SERVICES
Transportation Development Impact Fees
•After evaluation and calculation, staff recommends
an increase of 4.45%.
Park, Animal Center, Police and Library
Development Impact Fees
•After evaluation and calculation, staff recommends
that the proposed changes be made to citywide
development impact fees in Resolutions 2020-121 &
2020-122.
DIF Summary of Changes
2020 2019 $ Amt Change 2020 2019 $ Amt Change
Park Land 3,773.00$ 4,773.00$ (1,000.00)$ 2,576.00$ 3,250.00$ (674.00)$
Park Improvements 3,646.00$ 2,808.00$ 838.00$ 2,489.00$ 1,913.00$ 576.00$
Community/Rec Centers 1,973.00$ 1,915.00$ 58.00$ 1,347.00$ 1,305.00$ 42.00$
Libraries 708.00$ 637.00$ 71.00$ 484.00$ 434.00$ 50.00$
Animal Center 134.00$ 137.00$ (3.00)$ 92.00$ 94.00$ (2.00)$
Police 299.00$ 183.00$ 116.00$ 236.00$ 208.00$ 28.00$
TOTAL 10,533.00$ 10,453.00$ 80.00$ 7,224.00$ 7,204.00$ 20.00$
Residential, SF (Detached)
DU
Residential, MF (Attached)
DU
2020 2019 $ Amt Change 2020 2019 $ Amt Change
Park Land 2,018.00$ 2,058.00$ 1,254.00$ 1,522.00$ (268.00)$
Park Improvements 1,950.00$ 1,989.00$ 1,212.00$ 895.00$ 317.00$
Community/Rec Centers 1,055.00$ 1,076.00$ 656.00$ 611.00$ 45.00$
Libraries 379.00$ 386.00$ 235.00$ 202.00$ 33.00$
Animal Center 72.00$ 73.00$ 45.00$ N/A 45.00$
Police 144.00$ 147.00$ 109.00$ 44.00$ 65.00$
TOTAL 5,618.00$ -$ 5,618.00$ 3,511.00$ 3,274.00$ 237.00$ No Fees Adopted Residential, Mobile Home Park
DU
Assisted Living Facilities
DU
DIF Summary of Changes
2020 2019 $ Amt Change 2020 2019 $ Amt Change
Park Land
Park Improvements
Community/Rec Centers
Libraries
Animal Center
Police 941.00$ 567.00$ 374.00$ 295.00$ 131.00$ 164.00$
TOTAL 941.00$ 567.00$ 374.00$ 295.00$ 131.00$ 164.00$
Commercial/Retail
KSF
Office
KSF
2020 2019 $ Amt Change 2020 2019 $ Amt Change
Park Land
Park Improvements
Community/Rec Centers
Libraries
Animal Center
Police 43.00$ 49.00$ (6.00)$ 145.00$ 69.00$ 76.00$
TOTAL 43.00$ 49.00$ (6.00)$ 145.00$ 69.00$ 76.00$
Industrial
KSF
Hotel/Motel
Room
Engineering Application
Fees
•After evaluation, staff recommends that the
proposed changes in Resolution 2020-122 be made
to the Engineering Application fees to be consistent
with existing Engineering Application fees.
Fire District
Weed Abatement Cost Recovery Fees
A recent analysis completed by an independent
third-party consultant found that Fire District fees
are currently set at rates that will recover costs as
anticipated except for weed abatement fees.
Recommendations:
•Increase Re-Inspection Fee from $55.00 to $64.00.
•Increase Administrative Fee from $220.00 to
$256.00.
EFFECTIVE DATES OF FEES
Proposed fees will become effective on the following
dates:
•Animal Services, City Manager’s Office, Community
Improvement, and Fire District fees.
•January 2, 2021
•Building & Safety and Engineering Services
•February 1, 2021, 60 days from adoption of the resolution.
•Public Works
•July 1, 2021
RECOMMENDATION
Staff recommends the City Council take the following
actions:
•Conduct the public hearing and adopt Resolutions
2020-120, 2020-121 and 2020-122 to revise or
adopt user fees for Animal Services, Building and
Safety, City Manager’s Office, Community
Improvement, Engineering Services, and Public
Works.
•Conduct the public hearing and adopt Resolution FD
2020-022.
QUESTIONS?
DATE:December 2, 2020
TO:Mayor and Members of the City Council
FROM:John R. Gillison, City Manager
INITIATED BY:Linda A. Troyan, MMC, City Clerk Services Director
SUBJECT:Review of Appointments to Standing Committees and Other
Governmental Agencies.
RECOMMENDATION:
Staff recommends that the City Council review the attached list of appointments to committees
and other governmental agencies and update as necessary.
BACKGROUND:
On a regular basis, the City Council reviews the list of appointments to various standing
committees and other governmental agencies, and updates the list when needed. Pursuant to
prior City Council action, there is an automatic designation of the Mayor, Mayor Pro Tem or
remaining Council Members as automatic alternates to any Committee or Subcommittee when
one or more of the appointees are unable to attend. This ensures that the Committee or
Subcommittee can continue to hold a scheduled public meeting without interruption.
The attached is a list of the committees and the current appointment(s).
The listing is updated to reflect current active City Council Standing Subcommittees and
Community Organizations and Regional Agencies. The Mobile Home Accord Renewal
Subcommittee and the North Etiwanda Preserve appointments were removed as they are no
longer active. The West-Side Oversight Committee was updated to reflect the Community Parks
and Landscape Citizen’s Oversight Committee, which has oversight of LMD’s 1, 2, 4-R, 6-R, and
7, SLD 2, PD-85.
ANALYSIS:
It is recommended that the City Council review the list of current committees and other
governmental agency appointments and update the list as necessary. Upon receipt of an updated
list, City Staff will notify any outside agencies that might be affected.
FISCAL IMPACT:
None.
COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:
Continue to work together and cooperatively with staff and all stakeholders to help ensure and
advance the quality of life for the community.
ATTACHMENTS:
Attachment 1 – Appointments Listing
Page 394
1
City of Rancho Cucamonga
City Council Subcommittees and Appointments to Local and
Regional Agency Boards and Affiliations
as of December 20, 2018
(revised 3/20/19)*
CITY COUNCIL STANDING SUBCOMMITTEES
The Council has the following subcommittees on which two Council Members serve to consider
assigned areas of City programs/functions, provide feedback to staff, and make recommendations
to the full City Council on related policy matters and Commission/Foundation appointments.
These committees meet on an as-needed basis throughout the year.
Community Services Subcommittee
Area of Responsibility: Park and Recreation matters, Quake Stadium usage,
construction of park and recreation facilities, and programs.
Committee members:Kristine Scott and Sam Spagnolo
Community Development/Historic Preservation Subcommittee
Area of Responsibility: Planning/Historic Preservation Commission appointments.
Committee members:L. Dennis Michael and Lynne Kennedy
Library Subcommittee
Area of Responsibility: Library programs and services as well as Library Board of
Trustees appointments.
Committee members:Kristine Scott and Lynne Kennedy
Public Works Subcommittee
Area of Responsibility: Transportation, traffic, parking, capital improvements, and
public works projects.
Committee members:Ryan Hutchison and Lynne Kennedy
Economic Development Marketing Subcommittee
Area of Responsibility: Marketing of the City.
Committee members:Lynne Kennedy and Ryan Hutchison
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Technology & Communications Subcommittee
Area of Responsibility: Technology and methods of communication.
Committee members:Lynne Kennedy and Sam Spagnolo
Community Parks and Landscape Citizen’s Oversight Committee
Area of Responsibility: Conduct interviews and recommends appointments to the City
Council.
Committee members:Sam Spagnolo and Kristine Scott
*Per Resolution No. 19-075, the City Council dissolved the West-Side Oversight Committee and
the Planned Oversight Committee and formed the Community Parks and Landscape Citizen’s
Oversight Committee. The Committee has oversight of LMD’s 1, 2, 4-R, 6-R, and 7, SLD 2, PD-
85.
Page 396
APPOINTMENTS TO COMMUNITY ORGANIZATIONS AND REGIONAL AGENCIES
These appointments involve Council Members representing the City to community organizations
and regional agencies. Some organizations ask for the designation of a Delegate and an
Alternate.
City Selection Committee
Area of Responsibility: The City Selection Committee is a committee, established by
California Government Code 50275, which meets in even years to appoint Mayors and
Council members to represent the city perspective on regional organizations, such as San
Bernardino County Local Agency Formation Commission (LAFCO) and the CAL-ID
Remote Access Network Board.
The City Selection Committee consists of the Mayor of each City in the County. In San
Bernardino County, the City Selection Committee meets every two years or more
frequently if required to make a selection for one of the organizations.
Required Delegate:L. Dennis Michael (Mayor)
ConFire Board of Directors
Area of Responsibility: Provide the items necessary and appropriate for a joint
centralized public safety communications system and a cooperative program of fire-
related functions (i.e. grants, emergency operations command) for the mutual benefit
of the members.
Delegate: Lynne Kennedy Alternate:Kristine Scott
Omnitrans
Area of Responsibility: Omnitrans is a Joint Powers Agency that coordinates the public
transit services of the County of San Bernardino and its 15 member cities.
A 20 member Board of Directors governs Omnitrans, which includes the five County Board
of Supervisors and representatives from the member cities. There are no specific terms
to serve on the Board; it is at the discretion of each City as to who represents the City on
the Omnitrans Board of Directors as Delegate and Alternate.
Delegate:Sam Spagnolo Alternate:Lynne Kennedy
Rancho Cucamonga Chamber of Commerce
Area of Responsibility: Provides liaison between the Rancho Cucamonga Chamber of
Commerce and the City of Rancho Cucamonga in coordinating projects and items of
mutual interest.
Delegate:L. Dennis Michael Alternate: Lynne Kennedy
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San Bernardino County Transportation Authority/San Bernardino Council of
Governments (SBCOG)
Area of Responsibility: Serving more than 2.1 million residents of San Bernardino
County, the SBCTA is responsible for cooperative regional planning and furthering an
efficient multi-modal transportation system countywide.
The purpose of San Bernardino Council of Governments (SBCOG) is to speak with a
collective voice on important issues that affect its member agencies. Representatives
from 24 cities and the San Bernardino County Board of Supervisors have a seat on
the SBCOG (SANBAG) Board of Directors.
Delegate:L. Dennis Michael Alternate:Lynne Kennedy
Solid Waste Advisory Task Force
Area of Responsibility: Carry out the responsibilities mandated by the State of California
through AB 939. SWAT may also consider and make recommendations to the County on
such other solid waste related matters as they may deem appropriate.
Delegate: Ryan Hutchison Alternate:Linda Ceballos (staff)
Maloof Foundation
Area of Responsibility: The mission of the Sam and Alfreda Maloof Foundation for Arts
and Crafts, a not-for-profit public benefit corporation, is to perpetuate excellence in
craftmanship, encourage artists and make available to the public the treasure house the
Maloofs lovingly created.
Board Member: Kristine Scott Alternate: John Gillison (City Mgr) (3/20/19)*
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