HomeMy WebLinkAbout2020/11/18 - Minutes November 18, 2020
CITY OF RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC
FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
4:30 p.m. - CLOSED SESSION
CALL TO ORDER-TRI-COMMUNITIES CONFERENCE ROOM
The City of Rancho Cucamonga City Council held a closed session on Wednesday, November 18, 2020, in
the Tri-Communities Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga,
California. Mayor Michael called the meeting to order at 5:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tern Lynne
Kennedy and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, Assistant City Attorney; Lori Sassoon,
Deputy City Manager/Administrative Services; Elisa Cox, Deputy City Manager/Cultural &Civic Services and
Matt Burris, Deputy City Manager/Economic and Community Development.
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
C. CITY MANAGER ANNOUNCEMENTS
No discussion or actions were taken.
D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH EAST CORNER OF ARROW
ROUTE AND ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229012970000;
NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND DAVID NEAULT, KW
COMMERCIAL REPRESENTING THE CITY OF RANCHO CUCAMONGA; REGARDING PRICE AND
TERMS. CITY
D2. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES
DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS
WITH THE RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION (RCCEA), TEAMSTERS
LOCAL 1932 AND EXECUTIVE MANAGEMENT GROUP CITY
D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK
STATION IDENTIFIED AS PARCEL NUMBERS 020927211, 020914321, AND 020927222;
NEGOTIATING PARTIES CITY MANAGER JOHN GILLISON, CITY MANAGER, REPRESENTING
THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SBCTA, AND
SARAH WATERSON, PRESIDENT, REPRESENTING DESERTXPRESS ENTERPRISES;
REGARDING PRICE AND TERMS. —CITY
D4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION: INITIATION OF LITIGATION
PURSUANT TO PARAGRAPH (4)OF SUBDIVISION (D)OF SECTION 54956.9: (1 CASE)
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D5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: SIGNIFICANT EXPOSURE
TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: 1
CASE. The City has received a letter threatening litigation in connection with the cancellation of a
Towing Services Agreement. The letter is available for inspection in the City Clerk's Office.—CITY
D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY: APN 0207-541-60-0000 / 2.25 ACRES; APN 0207- 252-93-0000 /2.0
ACRES; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER, ELISA COX, DEPUTY CITY
MANAGER, FLAVIO NUNEZ, MANAGEMENT ANALYST II, REPRESENTING THE CITY OF
RANCHO CUCAMONGA AND AEGIS ASSET BACKED SECURITIES LLC, BROKER; REGARDING
THE PURCHASE, SALE, EXCHANGE, OR LEASE OF REAL PROPERTY BY OR FOR THE CITY. -
CITY
D7. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION PURSUANT TO PARAGRAPH
(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: MARK KALFELL VS. CITY OF
RANCHO CUCAMONGA, WORKERS COMPENSATION CLAIM NO. CRAJ-000373-CITY
E. RECESS
The closed session recessed at 6:40 p.m.
REGULAR MEETING - 7:00 p.m.
CALL TO ORDER- COUNCIL CHAMBERS
The regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority and the City of Rancho Cucamonga City Council were held on November 18,
2020 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Sam Spagnolo, Mayor Pro Tern Lynne Kennedy
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli,Assistant City Attorney and Linda A.Troyan, City
Clerk Services Director.
Mayor Pro Tern Kennedy led the Pledge of Allegiance.
Responding to the spread of the Coronavirus (COVID-19), and social distancing requirements, City Manager
Gillison announced that due to recent changes in the Governor's Executive Orders, the San Bernardino County
Department of Public Health requirements, and to ensure the health and safety of Rancho Cucamonga residents
by limiting contact that could spread the COVID-19 virus, there will be no members of the public in attendance at
the City Council/Fire District Meetings and in place of in person attendance, members of the public are encouraged
to watch from the safety of their homes live from the City's website or on RCTV-3.
He stated members of the public wishing to speak during public communication, or on a public hearing item will
need to dial in to(909)774-2751 to be added to the queue for comment. Additional information on the Coronavirus
pandemic and City resources and updates can be found at www.cityofrc.us/coronavirus.
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B. ANNOUNCEMENTS/PRESENTATIONS
B1. Presentation of Proclamation and City Tile to Retired City Treasurer Jim Frost.
Mayor Michael welcomed retired City Treasurer, Jim Frost, his wife Gwyn, and their children Becky and Todd,
along with Todd's wife Esther and their son, Kenyon. Mayor Michael noted that Jim and Gwyn have actively
been involved in the City's incorporation efforts leading up to the 1977 decision to incorporate the City of Rancho
Cucamonga. He shared that Jim served as the very first Mayor, and later agreed to serve as City Treasurer,
which is a post Jim held for more than 40 years. A Slide Show demonstrating career highlights was played and
recognitions including a Rancho Cucamonga City Tile, Proclamation and recognitions from other leaders in the
region were presented to James (Jim) Frost, Retired City Treasurer. The Mayor and City Council thanked Mr.
Frost for his many years of service and wished him the best in his new retirement adventures.
Retired City Treasurer Frost thanked the Mayor and City Council and shared highlights of his tenure with the
City.
B2. Presentation of the Annual Pete Gritchin Memorial Award for 2020.
Alex Naoum, EOP Sergeant Coordinator and Donny Mahoney, Rancho Cucamonga Police Chief, presented a
PowerPoint and Video sharing the recipient of the Annual Pete Gritchin Memorial Award for 2020, Ron Peat,
Member of the Rancho Cucamonga Equestrian Patrol.
B3. Introducing ConnectRC! —The City's Newest Community Engagement Vehicle.
Hope Velarde, Management Analyst I, presented a PowerPoint and Video showcasing the City's Newest
Community Engagement Vehicle. Management Analyst Velarde shared that the retrofitted van was acquired
through grant funds to help City staff in outreach efforts with the community.
B4. Presentation of 2020 Small Agency (less than 2,000 employees) Award for Excellence from the
International Public Management Association for Human Resources.
Robert Neiuber, Human Resources Director, presented a PowerPoint and Video sharing recent programs
launched by the Human Resources Department leading the department to be recognized with the 2020 Small
Agency Award for Excellence by the International Public Management Association for Human Resources.
C. PUBLIC COMMUNICATIONS
Mayor Michael announced, due to COVID-19 and social distancing requirements,the Public Communications portion
of the meeting will be conducted telephonically.
Via phone call, Janet Walton, offered a prayer.
Via phone call, Angela Morales, spoke about a recent action taken by the City of Riverside allowing Riverside Code
Enforcement, Riverside Police Department and Riverside Fire to issue citations to citizens as well as turn off power
and water service to residents and businesses not abiding by COVID-19 restrictions.
City Manager Gillison, stated that there have not been any conversations at any level of any type of similar actions
by the City of Rancho Cucamonga.
Via phone call, Britney Bunk, spoke about a fatality due to a traffic collision on Baseline Road and Spruce Avenue.
She asked for intersection improvements to avoid further traffic collisions.
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City Manager Gillison, responded that Ms. Bunk is welcomed to speak to the City Engineer about intersection
improvements. City Manager Gillison noted that given the nature of the incident and likelihood of potential litigation
he could not comment further on the record.
Via phone call, Virginia Roussel, addressed an animal cruelty incident that occurred on November 8, 2020. She
asked that the City take precautionary measures by installing cameras to protect the wildlife at Red Hill Park.
City Manager Gillison, stated that the City is aware of the incident and has posted multiple social media postings on
different platforms asking for the public's help in finding more information regarding the incident. Regarding the City
installing cameras at Redhill Park Mr. Gillison stated that it would be challenging due to legal requirements, logistics
in running power at the lake site and the fiscal impact of video storage costs mandated by the State of California.
Mr. Gillison added that the City, Police Department and District Attorney's office will continue to pursue the animal
cruelty incident.
CONSENT CALENDARS
D. CONSENT CALENDAR- FIRE PROTECTION DISTRICT
D1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020.
D2. Consideration to Approve Bi-Weekly Payroll in the Amount of $718,661.82 and Weekly Check Registers
(Excluding Checks Issued to Southern California Gas Company) in the Amount of$1,232,590.28 Dated October
26, 2020 Through November 08, 2020 and Electronic Debit Register for the Month of October in the Amount of
$384,657.26.
D3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas Company in the
Amount of$296.83 Dated October 26, 2020 Through November 08, 2020.
D4. Consideration to Receive and File current Investment Schedule as of October 31, 2020.
D5. Consideration to Approve and Adopt Revised Statement of Investment Policy.
D6. Consideration of a Professional Services Agreement with CalAMP Radio Satellite Integrators, Inc.for Automated
Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City and Fire District Contract
Services Accounts.
D7. Consideration to Approve Actions Related to the Receipt and Use of CARES Act Coronavirus Relief Funds from
the County of San Bernardino for Various COVID-19 Related Infrastructure Projects and Programs in Support of
Response to the COVID-19 Pandemic.
MOTION: Moved by Board Member Spagnolo, seconded by Vice President Kennedy, to approve Consent Calendar
Items D1 through D7, with Board Member Scott abstaining on item D3, due to her employment with Southern
California Gas Company. Motion carried, 5-0.
E. CONSENT CALENDAR- CITY COUNCIL
City Clerk Services Director, Linda Troyan, noted a change to Staff Report E17: Staff has recommended to amend
the report to include additional projects that were approved.
E1. Consideration of Meeting Minutes for the Regular Meetings of November 4, 2020.
E2. Consideration to Approve Bi-Weekly Payroll in the Amount of $971,599.09 and Weekly Check
Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of
$6,689,360.85 Dated October 26, 2020 Through November 08, 2020 and Electronic Debit Register
for the Month of October in the Amount of$1,007,688.02.
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E3. Consideration to Approve Weekly Check Registers for Checks Issued to Southern California Gas
Company in the Amount of$8,332.50 Dated October 26, 2020 Through November 08, 2020.
E4. Consideration to Receive and File Current Investment Schedule as of October 31, 2020.
E5. Consideration to Approve and Adopt Revised Statement of Investment Policy.
E6. Consideration of an Agreement with the California Department of Transportation Regarding Fiber
Communications to Define Agency Responsibilities Related to the Freeway and Arterial Signal
Synchronization Project.
E7. Consideration to Accept Grant Revenue in the Amount of$64,826 Awarded by the United States
Department of Justice for the Coronavirus Emergency Supplemental Funding Program; and
Authorization to Appropriate$64,826 for the Approved Coronavirus Related Equipment Expenses.
E8. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention and Bonds for the Cucamonga Creek Class 1 Bike Barrier Replacement Project.
E9. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention and Bonds for the Pacific Electric Trail Storm Drain and Slope Improvements.
E10. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention, Bonds for the Fiscal Year 2019/20 Local Overlay Pavement Rehabilitation Project.
El 1. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention, Bonds for the Church Street Pavement Rehabilitation Project.
E12. Consideration of a Professional Services Agreement with CaIAMP Radio Satellite Integrators, Inc.
for Automated Vehicle Location Services Not to Exceed $250,000 Over Three-Years From the City
and Fire District Contract Services Accounts.
E13. Consideration to Authorize the Purchase of Traffic Signs, Specialty Signs, Street Name Signs, and
Hardware in the Amount of$75,000.
E14. Consideration of a Resolution Adopting Submission of an Application under the Statewide Park
Development and Community Revitalization Program. (RESOLUTION NO. 2020- 115).
E15. Consideration to Continue the Existing Local Emergency Due to the Novel Coronavirus(COVID-19)
Pandemic.
E16. Consideration to Approve a Resolution Designating the City Manager and the Police Chief as the
Public Officials Authorized to Temporarily Close Streets for Celebrations, Parades, Local Special
Events, and Other Purposes Pursuant to Vehicle Code Section 21101(e). (RESOLUTION NO.
2020-117).
E17. Consideration to Approve Actions Related to the Receipt and use of CARES Act Coronavirus Relief
Funds from the County of San Bernardino for Various COVID-19 Related Infrastructure Projects
and Programs in Support of Response to the COVID-19 Pandemic.
E18. Update on Temporary Park Permitting for City of Rancho Cucamonga Businesses Displaced by
COVID-19 Pandemic Program.
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MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Hutchison, to approve Consent
Calendar Items E1 through E18, with the amendment to item El and Council Member Scott abstaining on item
E3, due to her employment with Southern California Gas Company. Motion carried, 5-0.
F. CONSENT ORDINANCES
None.
G. ADMINISTRATIVE HEARING ITEM(S)
No items.
H. ADVERTISED PUBLIC HEARING ITEM(S) - CITY/FIRE DISTRICT
H1. Public Hearing for Consideration of an Amendment to the 2019-20 Action Plan to Allocate Community
Development Block Grant(CDBG) Funding from the Coronavirus Aid, Relief, and Economic Security(CARES)
Act and Authorize the Appropriation of Funds for CDBG-CV 3.
City Manager Gillison introduced item H1 and Anne McIntosh, Planning Director, who gave a verbal staff report for
item H1. City Manager Gillison summarized that the Appropriation of Funds for CDBG-CV 3 will focus on assisting
Rancho Cucamonga businesses that have been adversely impacted by the COVID-19 Pandemic.
Mayor Pro Tern Kennedy thanked City staff for their efforts in helping residents and the business community during
the COVID-19 Pandemic.
Mayor Michael opened the Public Hearing.
Mayor Michael announced, due to COVID-19 and social distancing requirements, Public Communications for Public
Hearing item H1 will be conducted telephonically.
No public communications were made.
Mayor Michael closed the Public Hearing.
MOTION: Moved by Council Member Scott, seconded by Mayor Pro Tern Kennedy, to adopt an Amendment to the
2019-20 Action Plan to Allocate Community Development Block Grant(CDBG) Funding from the Coronavirus Aid,
Relief, and Economic Security(CARES)Act and Authorize the Appropriation of Funds for CDBG-CV 3.
I. CITY MANAGERS STAFF REPORT(S)
11. Verbal Report on the October 2020 Windstorm.
City Manager Gillison introduced item 11 and William Wittkopf, Public Works Services Director, who shared a
PowerPoint presentation for item 11. Public Works Services Director Wittkopf displayed images of damages caused
by the October 2020 Windstorm and estimated the initial damages city wide to be at$665,000 and growing with a
current loss of over 250 trees citywide, making this windstorm the largest windstorm experienced by the City in over
10 years.
The Mayor and City Council expressed their appreciation to Public Works staff for their dedication and clean
up efforts.
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12. Consideration to Receive and File Quarterly Financial Update for the First Quarter of Fiscal Year
2020/21.
City Manager Gillison introduced item 12 and Tamara Oatman, Finance Director, who shared a PowerPoint
presentation of the Quarterly Financial Update for the First Quarter of Fiscal Year 2020/21. Finance Director
Oatman summarized that the City's operating budget for expenditures is tracking with projections and is
consistent with prior year; Overall revenues are on track with conservative projections; the City will continue
to monitor adverse impacts from COVID-19 pandemic and that the City will continue forward with caution
and fiscal prudence.
Council Member Hutchison stated that he is grateful that the City of Rancho Cucamonga is conservative and
financially in good shape.
13. Consideration to Approve an Amendment to the City Manager's Employment Agreement and a
Resolution Approving a Health Reimbursement Arrangement. (RESOLUTION NO. 2020- 116).
City Manager Gillison introduced Robert Neiuber, Human Resources Director, who gave the Staff Report
and in accordance with Government Code Section 54953(c)(3) summarized the item.
Mayor Michael thanked City Manager Gillison on an outstanding year and in leading the City of Rancho
Cucamonga to earn the designation of All-America City by the National Civic League and for his efforts in
supporting the community during the COVID-19 Pandemic with resources such as the RC Cares COVID-19
Community Relief Program.
MOTION: Moved by Council Member Spagnolo, seconded by Mayor Pro Tern Kennedy, to approve an
Amendment to the City Manager's Employment Agreement and Resolution No. 2020-116, approving a
Health Reimbursement Arrangement.
J. COUNCIL BUSINESS
J.1. COUNCIL ANNOUNCEMENTS
None.
J.2. INTER-AGENCY UPDATES
None.
K. CITY ATTORNEY ITEMS
No items.
L. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.
M. ADJOURNMENT
Mayor Michael adjourned the City Council Meeting at 8:35p.m.
Respectfully submitted,
LPJa YTroyan, MMC
ity erk Services Director
Approved: December 2, 2020— Regular Meeting
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