HomeMy WebLinkAbout2020/02/06 - Agenda Packet - Library Board of TrusteesFEBRUARY 6, 2020
LIBRARY BOARD OF TRUSTEES AGENDA
COUNCIL CHAMBERS
CITY OF RANCHO CUCAMONGA
10500 CIVIC CENTER DRIVE
RANCHO CUCAMONGA, CALIFORNIA
6:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristen Murrieta-Morales
President Pro Tern, Mary Hannah
Board Member, Christine DeVries
Board Member, Luella G. Hairston, Esq.
Board Member, Janet Temkin
A. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making
loud noises or engaging in any activity which might be disruptive to the decorum
of the meeting.
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the
audience for discussion.
B1. Consideration to approve the Minutes of December 5, 2019.
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
FEBRUARY 6, 2020
LIBRARY BOARD OF TRUSTEES AGENDA
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
C1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
b) Consideration and discussion regarding a review of Library Statistics. The report will
be presented by Cara Vera, Library Services Manager.
C2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Cara Vera, Library Services Manager.
C3. Consideration and discussion regarding LINK+ Oral presentation by Julie A. Sowles, Library
Director
D. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
D1. Consideration and discussion to make a recommendation to the City Council Library
Subcommittee regarding the Macmillan ebooks embargo. The oral report will be presented
by Julie A. Sowles, Library Director.
D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
F. ADJOURNMENT
Page 2 of 3
FEBRUARY 6, 202Q
LIBRARY BOARD OF TRUSTEES AGENDA
I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho
Cucamonga, or my designee, hereby certify that a true, accurate copy of the
foregoing agenda was posted on day, Thursday, January 30, 2020, seventy-two (72)
hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center
Drive.
nnife Palacios
Library Executive Assistant II
City of Rancho Cucamonga
Mission Statement
Igniting Curiosity
Transforming Lives
Creating Community
If you need special assistance or accommodations to participate in this meeting, please contact the
Library at (909) 477-2720. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
REGULAR MEETING - 6:00 P.M.
CALL TO ORDER - COUNCIL CHAMBERS
The regular meeting of the Library Board of Trustees was held on Thursday, December 5, 2019,
in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. President Murrieta-Morales called the meeting to order at 6:00 p.m.
Present were Members Hairston, Hannah, Murrieta-Morales and Temkin.
Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Deputy Director of Library
Services, Cara Vera, Library Services Manager, Rina Fernandez, Early Learning Librarian, Megan
Houng, Children's Librarian and Jennifer Palacios, Executive Assistant Il.
President Murrieta-Morales led the Pledge of Allegiance.
A. PUBLIC COMMUNICATIONS
Frank Atry expressed his concerns with the thermostat settings at the libraries.
B. CONSENT CALENDAR
B1. Consideration to approve the Minutes of October 3, 2019.
MOTION: Moved by Member Hairston, seconded by Member Hannah, to approve Consent
Calendar Item B1. Motion carried 4-0-1 (with Member De Vries absent).
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
MOTION: Moved by Member Temkin, seconded by Member Hannah, to approve Consent
Calendar Item B2. Motion carried 4-0-1(with Member De Vries absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Library Director Sowles presented a Library Services update report.
b) Consideration and discussion regarding a review of Library Statistics. The report will
be presented by Cara Vera, Library Services Manager.
Item B1-1
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
Library Services Manager Vera shared information from the Library Statistics for Fiscal Year
2019-20 document.
C2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Brian Sternberg, Deputy Director of
Library Services.
Deputy Director Sternberg gave an update regarding upcoming Library Service Programs.
C3. Consideration and discussion regarding Children's CLA presentation of 'We Made a Mess:
Creating Intentional (and Awesome!) Learning Opportunities." Presented by
Rina Fernandez, Early Learning Librarian and Megan Houng, Children's Librarian.
Rina Fernandez, Early Learning Librarian and Megan Houng, Children's Librarian presented
an oral staff report and PowerPoint presentation (Copy on file).
D. BOARD BUSINESS
D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
Member Hairston expressed how she enjoyed the opening key note speaker at the October
2019 CLA Conference.
None.
Member Hannah expressed how she enjoyed the opening key note speaker as well.
Member Hairston thanked staff for the opportunity to send the Library Board of Trustees to
the 2019 CLA Conference.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
G. ADJOURNMENT
President Murrieta-Morales adjourned the meeting at 7:32 p.m.
Respectfully submitted,
Jennifer Palacios
Library Executive Assistant II
Item B 1-2
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2020 Revenue Balance Renort
Report Date Dec 2019 by Entit), Fund, Org Kc} & Object Code
5010 of ) ear complete
Object Description
Budget Amoun Collected
Budget MTD Activit; VTD Activit; Remaining %
Entity
I - CITY OF RANCHO CUCAMONGA
Fund
290 - LIBRARY FUND
Key:
1290000 - Library Fund
4419
Other Rental/Lease Income
10,000.00
4,013.00
4,995.50
5,004.50
49.95
4512
Library Card & Merchndse Sales
5,000.00
178.00
1,997.50
3,002.50
39.95
4515
Interlibrary Loan (ILL)
100.00
6.00
51.00
49.00
51,00
4565
Passport Processing Fees
120,000.00
7,039.11
61,496.47
58,503.53
51.24
4567
Passport Photo Fees
20,000.00
1,084.76
10,365.22
9,634.78
51.82
4570
Sale of Printed Material
24,000.00
2,094.31
12,788.16
11,211.84
53.28
4907
Private Contributions Library
140,000.00
0.00
35,000.00
105,000.00
25.00
4914
Non -Abated Reimbursements
15,000.00
837.33
7,086.82
7,913.18
47.24
4941
Other Revenue - ActiveNet
0.00
-0.44
121.66
-121.66
0.00
Total For Org Kea, 1290000:
334,100.00
15,252.07
133,902.33
200,197.67
40.07
Total for Fond 290:
334,100.00
15,252.07
133,902.33
200,197.67
40.07
Total fur Entity 1:
334,100,00
15,252.07
133,902.33
200,197.67
40.07
Total Net For Report;
ARCHIBALD LIBRARY REVENUE REPORT
334,100.00 15,252.07 133,902.33 200,197,67 40.07
LIBRARY CARD& NON -ABATED INTERLIBRARY SALE OF PRINTED PASSPORT
MERCHNDSE SALES REIMBURSEMENTS LOAN (ILL) MATERIAL FEES
November-19 $153.10 $455.73 $15.00 $899.33 $7,445.54
December-19 $114.00 $435.12 $6.00 $1.023.43 $4.276.56
BIANE LIBRARY REVENUE REPORT
LIBRARY CARD& NON -ABATED INTERLIBRARY SALE OF PRINTED PASSPORT
MERCHNDSE SALES REIMBURSEMENTS LOAN (ILL) MATERIAL FEES
November-19 $96.00 $309.41 $3.00 $572.15 $6,193.74
December-19 $64.00 $484.64 $0.00 $819.48 $4,101.71
Item 62-1
�� ,r'
RANC11010
CUCAMONGA
LIBRARY SERVICES
DATE: February 6, 2020
TO: Rancho Cucamonga Library Board of Trustees
FROM: Julie A. Sowles, Library Director
INITIATED BY: Cara Vera, Library Services Manager
SUBJECT: LIBRARY USE STATISTICS
RECOMMENDATION:
No recommendation. For information purposes, only.
BACKGROUND:
Library use statistics are kept each month to provide data on the measurable activities of both our
physical and virtual library locations.
ANALYSIS:
Attached are November 2019 and December 2019 statistics reports. Program and library use
statistics for these months traditionally decline due to the Veteran's Day and Thanksgiving
holidays, as well as the City's closure from December 24, 2019 through January 1, 2020.
Metrics also indicate a solid increase in use of Library eResources, including eBooks and
eAudiobooks. Use of these resources continues to grow in the mainstream as library patrons
become more and more comfortable with the many types of digital devices needed to access
them (i.e., smartphones, tablets, eReaders, etc.).
FISCAL IMPACT:
None.
COUNCIL GOAL(S) ADDRESSED:
Not Applicable.
ATTACHMENT(S):
Library Use Statistics
C1, b)-1
n
Q
I
N
General
Days Open
Library Visitors
Items Borrowed - Physical
Items Borrowed - Downloads'
Information Questions
Patrons Registered
Computer Use
Programs
Adult
Children's
Outreach
Second Story
Special
Tech
Teen
Tours & Group Visits
Literacy
Adult Literacy
Back 2 Basics
Housecalls
Library Statistics for December 2019
2019-2020
2018-2019
2019-2020
2019-2020
- % Change
YT-D
(Combined)
(Combined)
(Archibald)
(Blane)
_
(2019-2020)
42
41
23
19
2%
319
27,700
27,704
13,602
14,098
0%
250,684
57,483
51,986
34,078
23,405
11 %
431,600
7,689
4,174
n/a
nla
84%
50,098
8,743
6,724
4,445
4,298
30%
76,248
339
441
159
180
-23%
4,318
3,743
4,103
2,194
1,549 -9%
33,068
2019-2020
2018= 1-9!
2019-200
2018-2019
% Change
YTD
(Attendance.)
(_Attendance)
-
(# of -Programs)
- -
(# of Programs).
- -
(Attendance)
(2019-2020)
64
78
8
6
-18%
576
642
1319
57
55
-51%
11,386
23
9
2
1
156%
2,319
355
608
6
7
-42%
1,543
0
80
0
2
-100%
1,126
0
0
0
0
0%
523
36
31
2
1
16%
395
0
0
0
0
0%
17
2019-2020
2018-2019
% Change
(# of Participants)
(# of Participants)
26
35 --
0 -26%
71
62
15%
8
7
14%
Virtual Library 2019-2020 2018-2019
Online Resources (searches) 2,530 2,062
Website visits 20,336 21,418
Passports
Passports Issued
"eBooks, eAudiobooks, eMagazines
201;9-2020
207
2018-201'9
222
% Change
23%
-5%
% ehange
-%c'6
Teen
3%
OL
December 2019
Program Attendance
a Adult
P Children's
® Outreach
v Second Story
a Teen