HomeMy WebLinkAbout2020/05/07 - Agenda Packet - Library Board of TrusteesAGENDA
LIBRARY BOARD OF TRUSTEES
THURSDAY, MAY 7, 2020
Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library
Board or Trustees or staff will be participating in this meeting via a teleconference.
In the interest of maintaining appropriate social distancing, members of the public
will participate in the meeting remotely, either telephonically or electronically.
Members of the public can observe and offer comment at this meeting remotely
by dialing (669) 900-6833, meeting code 828-8799-4018, or electronically via
https://zoom.us/m/82887994018. If you are an individual with a disability and need
a reasonable modification or accommodation pursuant to the Americans with
Disabilities Act ("ADA"), please contact Jennifer Palacios at
Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the
meeting for assistance.
6:00 P.M. - CALL TO ORDER
Roll Call:
President, Kristen Murrieta-Morales
President Pro Tern, Mary Hannah
Board Member, Christine DeVries
Board Member, Luella G. Hairston, Esq.
Board Member, Janet Temkin
A. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the Library Board of
Trustees on any item listed on the agenda. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as deemed
necessary by the Chair, depending upon the number of individual Members of the
audience. This is a professional business meeting and courtesy and decorum are
expected. Please refrain from any debate between audience and speaker, making
loud noises or engaging in any activity which might be disruptive to the decorum
of the meeting.
THURSDAY, MAY 79 2020
LIBRARY BOARD OF TRUSTEES AGENDA
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Library Board of Trustees at one time
without discussion. Any item may be removed by a Member or member of the
audience for discussion.
B1. Consideration to approve the Minutes of March 5, 2020.
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
C1. Consideration and discussion regarding general announcements and statistics. The oral
report will be presented by Julie A. Sowles, Library Director.
D. BOARD BUSINESS
The following items have been requested by the Library Board of Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
This is the time for the Library Board of Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
Page 2 of 3
THURSDAY, MAY 79 2020
LIBRARY BOARD OF TRUSTEES AGENDA
F. ADJOURNMENT
I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga,
or my designee, hereby certify that a true, accurate copy of the foregoing agenda
was posted on day, Friday, May 01, 2020, seventy-two (72) hours prior to the
meeting per Government Code 54954.2 at 10500 Civic Center Drive.
nnife Palacios
Library Executive Assistant II
City of Rancho Cucamonga
Mission Statement
Igniting Curiosity
Transforming Lives
Creating Community
If you need special assistance or accommodations to participate in this meeting, please contact the
Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility. Listening devices are available for the hearing
impaired.
Page 3 of 3
Thursday, March 5 ,2020
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
REGULAR MEETING - 6:00 P.M.
CALL TO ORDER -COUNCIL CHAMBERS
The regular meeting of the Library Board of Trustees was held on Thursday, March 5, 2020, in the
Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. President Murrieta-Morales called the meeting to order at 6:00 p.m.
Present were Members De Vries, Hairston and Hannah.
Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager and
Jennifer Palacios, Executive Assistant 11.
President Murrieta-Morales led the Pledge of Allegiance.
None.
A. PUBLIC COMMUNICATIONS
B. CONSENT CALENDAR
131. Consideration to approve the Minutes of February 6, 2020.
MOTION: Moved by Member Hannah, seconded by Member Hairston, to approve Consent
Calendar Item B 1. Motion carried 4-0-1 (with Member Temkin absent).
B2. Consideration to approve the Library Revenue Balance Report of 2019/2020 Budget.
MOTION: Moved by Member Hairston, seconded by Member De Vries, to approve Consent
Calendar Item B2. Motion carried 4-0-1 (with Member Temkin absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Consideration and discussion regarding the Library Status Report.
a) Consideration and discussion regarding general announcements. The oral report
will be presented by Julie A. Sowles, Library Director.
Library Director Sowles presented a Library Services update report.
b) Consideration and discussion regarding a review of Library Statistics. The report will
be presented by Cara Vera, Library Services Manager.
Library Services Manager Vera shared information from the Library Statistics for Fiscal Year
2019-20 document.
C2. Consideration and discussion regarding Children's Services, Adult Services and Library
Programming. The oral report will be presented by Cara Vera, Library Services Manager.
Item B1-1
Thursday, March 5 ,2020
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES MEETING MINUTES
Library Services Manager Vera gave an update regarding upcoming Library Service
Programs.
C3. Consideration and discussion regarding YALSA Grant recap. Presented by Cara Vera,
Library Services Manager.
Library Services Manager Vera presented an oral staff report and PowerPoint presentation
(Copy on file).
D. BOARD BUSINESS
D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per
Board Member.)
None.
Luella Hairston enjoyed Black History Night and enjoyed Antonio Edwards.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
G. ADJOURNMENT
President Murrieta-Morales adjourned the meeting at 7.20 p.m.
Respectfully submitted,
Jennifer Palacios
Library Executive Assistant I}
Item B 1-2
CITY OF RANCHO CUCAMONGA
Fiscal 1'ear: 2020 Revenue Balance Report
Report Date: Apr 2020 bV Entity, Fund, Org Key & Object Code
83°n of year camphte
Budget Amount Collected
Object Description Budget i♦ITD Activity 171) Activity Remaining %
Entity
l - CITY OF RANCHO CUCANIONGA
Fund
290 - LIBRARY FUND
Key
1290000 - Library Fund
4419
Other Rental Lease Income
4512
Libran, Card R Merchndse Sales
4515
Interlibrary Loan (ILL)
4565
Passport Processing Fees
4567
Passport Photo Fees
4570
Sale of Printed tMaterial
4690
Contract Classes -Library
4691
Program Revenue -Library
4907
Private Contributions Librar)
4914
Non -Abated Reimbursements
4941
Other Revenue - ActiveNet
Total l-or Org Kq 1290000
Total fur 1--and 290
Tokrl for rn ili 1
10,000.00
0.00
6,802.50
3,197.50
68.02
5,000.00
0.00
2,755.00
2,245.00
55.10
100.00
0.00
81.00
19.00
81.00
120,000.00
0.00
93,982.01
21,017.99
82.48
20,000.00
0.00
16,943.02
3,056.98
84.71
24,000.00
0.00
19,130.43
4,869.57
79.71
10,000A0
157.63
7,981.63
2,018.37
79.81
1,500.00
129.75
3,556.60
-2,056.60
237.10
140,000.00
0.00
112,000,00
28,000.00
80.00
15,000.00
36.49
10,403.83
4,596.17
69.35
0.00
7.37
171.61
-171.61
0.00
345,600.00
331.24
278,807.63
66,792.37
80,67
345,600.00
331,24
278,807.63
66,792.37
80.67
345,600.00
331.24
278,807.63
66,792.37
80.67
Total Net For Report. 345,600.00 331.24 278,807.63 66,792.37 80.67
Item B2-1