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Home My WebLink About2021/03/04 - Agenda Packet - Library Board of TrusteesAGENDA LIBRARY BOARD OF TRUSTEES THURSDAY, MARCH 4, 2021 Pursuant to Governor Newsom's Executive Order N-25-20, members of the Library Board of Trustees and staff will be participating in this meeting via a teleconference. In the interest of maintaining appropriate social distancing, members of the public will participate in the meeting remotely, either telephonically or electronically. Members of the public can observe and offer comment at this meeting remotely by dialing (669) 900-6833meeting code 812 3530 6880, or electronically via https://us02web.zoom.us/i/81235306880. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA"), please contact Jennifer Palacios, Executive Assistant for the City of Rancho Cucamonga Public Library at Jennifer.Palacios@CityofRC.us or (909) 774-3940, at least 48 hours prior to the meeting for assistance. 6:00 P.M. -CALL TO ORDER Roll Call: President, Kristen Murrieta-Morales President Pro Tern, Luella G. Hairston, Esq. Board Member, Christine DeVries Board Member, Mary Hannah Board Member, Janet Temkin A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. THURSDAY, MARCH 4, 2021 LIBRARY BOARD OF TRUSTEES AGENDA B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. B1. Consideration to approve the Minutes of February 4, 2021. B2. Consideration to approve the Library Revenue Balance Report of 2020/2021 Budget. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. C1. Consideration and discussion regarding general announcements and statistics. The oral report will be presented by Julie A. Sowles, Library Director. C2. Verbal report on status of collection shifting projects. Presentation by Brittany Garcia, Adult and Teen Services Supervisor and Megan Geli, Children's and Family Services Supervisor. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. Page 2 of 3 THURSDAY, MARCH 4, 2021 LIBRARY BOARD OF TRUSTEES AGENDA F. ADJOURNMENT I, Jennifer Palacios, Library Executive Assistant of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Thursday, February 25, 2021, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Je ifer lacios Library Executive Assistant II City of Rancho Cucamonga Mission Statement Igniting Curiosity Transforming Lives Creating Community If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3 of 3 Thursday, February 4, 2021 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES REGULAR MEETING - 6:00 P.M. CALL TO ORDER -TELECONFERENCE The regular meeting of the Library Board of Trustees was held on Thursday, February 4, 2021, via a teleconference. President Kristen Murrieta-Morales called the meeting to order at 6.05 p.m. Present were Members De Vries, Hairston and Hannah. Also present were: Julie A. Sowles, Library Director, Carmen Sanchez, Collection Development Supervisor and Jennifer Palacios, Executive Assistant 11. None. A. PUBLIC COMMUNICATIONS B. CONSENT CALENDAR B1. Consideration to approve the Minutes of December 3, 2020. MOTION: Moved by Member Hairston, seconded by Member Hannah, to approve Consent Calendar Item B 1. Motion carried 4-0-1 (with Member Temkin absent). B2. Consideration to approve the Library Revenue Balance Report of 2020/2021 Budget. MOTION: Moved by Member De Vries, seconded by Member Hairston, to approve Consent Calendar Item B2. 4-0-1 (with Member Temkin absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles presented a Library Services update report. C2. Verbal report on the use of eResources. Presentation by Carmen Sanchez, Collection Development Supervisor. Collection Development Supervisor Sanchez presented an oral staff report and gave a webinar presentation. D. BOARD BUSINESS D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) Item 81-1 Thursday, February 4, 2021 None. CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F. ADJOURNMENT President Murrieta-Morales adjourned the meeting at 6:56 p.m. to March 4, 2021. Respectfully submitted, Jennifer Palacios Library Executive Assistant II Item B 1-2 CITY OF RANCHO CUCAMONGA Fiscal Year: 2021 Report Date: Feb 2031 GL Budget_to_Actual with -Encumbrances 67°o of }car complete Remaining Object Description Budget N1TD Actual YTD Actual Encumbrance Balance % Revenue Accounts Key 1290000 - Library Fund 4419 Other Rental/Lease Income 5,000.00 0.00 0.00 0.00 5,000.00 100.00 4512 Library Card & Merchndse Sales 5,000.00 10.00 188.00 0.00 4,812.00 96.24 4565 Passport Processing Fees 120,000.00 0.00 4.00 0.00 119,996.00 100.00 4567 Passport Photo Fees 20,000.00 0,00 0.00 0.00 20,000.00 100.00 4570 Sale of Printed Material 24,000.00 2.40 1,483.37 0.00 22,516.63 93.81 4690 Contract Classes -Library 5,000.00 216.36 2,343.07 0.00 2,656.93 53.13 4691 Program Revenue -Library 2,800.00 0.00 0.00 0.00 2,800.00 100.00 4907 Private Contributions Library 130,000,00 0.00 25,000,00 0.00 105,000.00 80.76 4914 Non -Abated Reimbursements 15,000,00 54.98 2,948,85 0,00 12,051.15 80.34 4941 Other Revenue - Active let 460.00 0.00 0.00 0.00 460,00 100.00 Total for Org hey 1290000 327,260.00 283.74 31,967.29 0.00 295,292.71 90.23 Total for Revenue Accounts 327,260.00 283.74 31,967.29 0.00 295,292.71 90.23 Item 132-1