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HomeMy WebLinkAbout2018/02/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, February 1, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President Pro Tem, Luella G. Hairston, Esq. Present were Members Hannah, Temkin and Tompkins. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Allen Callaci, Literacy Librarian, Jennifer Palacios, Administrative Secretary, Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of December 7, 2017. MOTION: Moved by Member Temkin to approve the minutes, seconded by Member Hannah. Motion carried 3-0-2 (with Member Hairston abstained and President DeVries absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director Julie A. Sowles, Library Director, stated Foundation Board Member, Kathy Sommer resigned from her position on the Foundation Board. A recruitment will be initiated to appoint a replacement for the remainder of her term(s). Library Director Sowles stated Congressman Pete Aguilar and his family came to visit the second floor of the Biane Library back in December to see what the Library was doing with the Second Story and agreed to write a letter of support for fundraising and grants. Julie A. Sowles, Library Director, stated a revised City Ordinance was presented to City Council on January 17, 2018, which prohibits fee-based businesses from operating in City Libraries. The Ordinance also permits the use of alcohol at fundraising events held at the Paul A. Biane Library, on “Main Street” and on the second floor. Library Board of Trustees Minutes February 1, 2018 Page 2 Julie A. Sowles, Library Director, stated Brian Sternberg attended the annual City Council Goal Setting session on January 22, 2018. City Council adopted one new goal for the upcoming calendar year for the Library. Library Director Sowles stated on December 15, 2017 the Friends of the Library held their Annual Friends Breakfast on the Second Story. The Friends of the Library made a $62,000 donation, resulting in a record annual gift total of $152,000. The Library also received a CA State Library Innovation Station Project Grant for $10,000. The Foundation received a $10,000 Edison Grant for Second Story STEAM programming, a $500 donation from Rancho Cucamonga Kiwanis Foundation and a $13,014.82 Cherbak Unitrust donation. Julie A. Sowles, Library Director, shared with the Board a copy of the Rancho Cucamonga Public Library Board of Trustees Bylaws. Library Director Sowles stated the Passport fee has increased from $25 to $35 beginning April 2, 2018. Julie A. Sowles, Library Director, stated Brian Sternberg, Assistant Library Director is currently conducting a comprehensive review of the Library Policies and Procedures with Staff. Recommendations will come to the Board for discussion and potential changes. If changes are needed a final recommendation will go to City Council. Library Director Sowles reported the future development of Empire Lakes property will have a Library and Community Services Department building in the community. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Julie A. Sowles, Library Director. Julie Sowles, Library Director, reviewed the budget with the Members. D3. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, stated that on Friday, February 2, 2018 the Biane Library will be holding the 11th Annual Black History Cultural Arts Night. The theme will be a “self- guided tour of the Underground Railroad.” Assistant Library Director Sternberg reported Back to Basics Tutor Training took place at the Archibald and Biane Libraries on January 10-11, 2018. Brian Sternberg, Assistant Library Director, stated the Adult Literacy Program will have a one-on- one training session on February 22, 2018 at the Archibald Library. Assistant Library Director Sternberg stated Teen Tech Week will be held March 8, 2018 at the Biane Library. The theme will be Jurassic World. Library Board of Trustees Minutes February 1, 2018 Page 3 Brian Sternberg, Assistant Library Director, reported that Children Services had Lego Day on January 27, 2018 at Biane Library creating a build along story-time. Assistant Library Director Sternberg reported Sensory Story Time kicked off January 8 with additional sessions occurring January 22 and 29 and February 5, 2018. This is the second year for this program, held quarterly. Brian Sternberg, Assistant Library Director, reported Family Saturday will be held on February 10, 2018 at the Biane Library. The theme will be the Lunar New Year, Year of the Dog. Assistant Library Director Sternberg reported that on March 10, 2018 Biane Library will host the first Read Across Rancho Day. The theme will be, Reading and Literacy through Fun and Fairytales. Brian Sternberg, Assistant Library Director, reported the Second Story will be holding contract classes for the Little Scientist Renaissance Program for ages 4-7 years old. They will learn about the cultural influence of art and science from the 15th century. The classes will be every Friday starting February 2, 2018 thru February 16, 2018. Assistant Library Director Sternberg stated that on January 19, 2018 the Biane Library offered a Family Fun Incredible Night on Second Floor in partnership with the Community Services Department. Member Janet Temkin asked what the cost would be for a family to participate in the Science Program on the second floor. Assistant Library Director Sternberg said prices are available online at: rcpark.com Member Temkin asked if the price would be discounted for lower income families to allow them to participate in the program. Assistant Library Director Sternberg stated a discounted rate is available to qualified residents when signing up for a program through the website or in person at the Community Services Department. D4. Consideration and discussion regarding Adult Literacy and Back to Basics Program. Presentation by Allen Callaci, Literacy Coordinator. Allen Callaci, Literacy Coordinator, presented a slide show of the Back to Basics Program and gave a special thank you for his staff Melissa Mutrux, Library Assistant I and Ursula Garcia, Library Assistant I, who worked extra hard to assist in the program. ****** E. BOARD BUSINESS E1. Consideration to approve changing the date of the Library In-Service Day from August 3, 2018 to August 10, 2018. The report will be presented by Julie A. Sowles, Library Director. Library Board of Trustees Minutes February 1, 2018 Page 4 Julie A. Sowles, Library Director, reviewed with the Board the Holiday Closures Calendar and asked for the Library Staff In-Service Day to be moved from August 3, 2018 to August 10, 2018. MOTION: Moved by Member Temkin to approve the In-Service date change from August 3, 2018 to August 10, 2018, seconded by Member Tompkins. Motion carried 4-0-1 (with DeVries absent). E2. Consideration and discussion regarding a Library Board of Trustees Member to be the Liaison for The Library Foundation Board. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, stated the Library Foundation Board has requested the Library Board of Trustees appoint a Board Liaison to the Library Foundation Board to facilitate communication between the two Support Boards. Previous Library Board Members have served in this capacity. This role is not covered in either Boards’ By-Laws. Member Luella G. Hairston, Esq. liked the idea. She stated the information received about the Foundation Board was helpful from the previous Trustees Member who served. Member Hairston felt the item should be brought back at the next Board meeting to vote when President DeVries is present and discuss what the length of terms will be as well as having an Alternate Liaison. Member Mary Hannah expressed her excitement about the idea for a Liaison on the Foundation Board. She stated she has attended several Foundation Meetings and she was approached by Foundation Board Members to become the Liaison. Member Temkin liked the idea but she will not be able to become a Liaison and agrees to wait until the next meeting for President DeVries to be present. Member Hairston stated the whole Board needs to be present to appoint a Liaison for the Foundation Board. Member Sarah Tompkins stated she is interested in becoming the Alternate Liaison if the Board approves an Alternate. Member Temkin stated she will not be able to attend the March 1, 2018 meeting and will agree with the final vote on this item at the next meeting. MOTION: Moved by Member Temkin to continue the discussion of a Library Board of Trustees Member to be the Liaison for the Library Foundation Board to March 1, 2018, seconded by Member Tompkins. Motion carried 4-0-1 (with DeVries absent). E3. Consideration and discussion regarding 2018 Rancho Cucamonga Council/ Commissions/ Boards Meeting Dates. The discussion will be led by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, presented to the Board the 2018 meeting dates to verify if there are scheduled months the Library Board of Trustees do not meet. Member Hairston stated the meeting dates can stay the way they are and cancel when needed. Library Board of Trustees Minutes February 1, 2018 Page 5 Member Temkin stated she agrees to cancel when needed. MOTION: Moved by Member Hairston to leave the Board Meeting dates as noted for 2018, seconded by Member Hannah. Motion carried 4-0-1 (with DeVries absent). E4. BOARDMEMBER ANNOUNCEMENTS: Member Hannah presented an 8.5” by 2.5” card stock bookmark with information about the County Library and thinks it would be a great idea for the Library to have something similar. Member Temkin thanked Allen for his leadership for the Back to Basics program. She stated the extra practice and reading support for her students who participated in the program had paid off. Member Temkin expressed her excitement about having a Community Services and Library building within the Empire Lakes project. Member Hannah thanked staff for their hard work and presentations. Library Director Sowles presented an Integrated Library System (ILS) marketing video highlighting the role public libraries play in creating connections within communities ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Consideration and discussion regarding a Library Board of Trustees Member to be the Liaison for The Library Foundation Board, what the length of terms will be as well as having an Alternate Liaison. ****** G. ADJOURNMENT MOTION: Moved by Member Hannah to adjourn to March 1, 2018, seconded by Member Hairston. Motion carried 4-0-1 (with DeVries absent). The meeting adjourned at 7:32 p.m. Respectfully submitted, Jennifer Palacios Administration Secretary Approved: March 1, 2018