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HomeMy WebLinkAbout2018/03/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, March 1, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. by President, Christine DeVries. Present were Members Hairston, Hannah and Tompkins. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Jason Castellanos, Technology Services Supervisor, Jennifer Palacios, Administrative Secretary, Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of February 1, 2018. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Hannah. Motion carried 3-1-1 (with Member DeVries abstained and Member Temkin absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director Julie A. Sowles, Library Director, reported the Library has posted a recruitment for a Technical Services Librarian I position which will focus on cataloging and technical support. Library Director Sowles stated the Library Foundation Board launched a recruitment on February 1, 2018 for new Board Members to assist with the Second Story Fundraising Campaign. Julie A. Sowles, Library Director, stated the Library Leadership Staff attended a tour of the Cucamonga Valley Water District (CVWD) Facilities. The tour focused on how CVWD and the Library can work collaboratively with programming now, and in the future with the Second Story interactive discovery space. Julie A. Sowles, Library Director, shared with the Board a Serving with a Purpose Conference Library Board of Trustees Minutes March 1, 2018 Page 2 flyer advertising the upcoming May 2, 2018 event being held at the Ontario Convention Center. She asked that Trustees interested in attending the event contact Jennifer Palacios. Library Director Sowles stated the Library Code of Conduct will be on the Consent Calendar for the March 7, 2018 City Council Meeting. Julie A. Sowles, Library Director, stated the Federal budget proposal could potentially cut IMLS funding which includes funding for LSTA Grants. Library Director Sowles encouraged interested Board members to write a letter of support to advocate for IMLS/LSTA funding. Library Director Sowles reported the Friends of the Library had an Art Book Sale on February 17 and on February 21, 2018 the Friends approved their budget with the Library in the amount of $147,000. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board and presented a one- page draft handout of the Library Statistics Report. Member Hairston asked if the attendance numbers and the number of total programs could be placed side-by-side to make it easier to review. Member DeVries likes the look of the report and stated reviewing the one sheet is user friendly. She requested that staff continue to provide the data in the old format until the Board is use to reviewing the newly formatted report. Member Hairston asked if the colors can be made more distinctive on the pie chart. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Julie A. Sowles, Library Director. Julie Sowles, Library Director, reviewed the budget with the Members. Library Director Sowles stated Media Rental revenues have declined due to electronic device downloads and media applications. Projected revenues for media rental will be lower for next fiscal year’s budget. D3. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported on February 8, 2018 at the Biane Library the Teen Center held a We Love Chocolate Event. Teens learned about the history of chocolate and put their skills of memory, communication, teamwork and deduction to the test. Assistant Library Director Sternberg stated the Library participated in the Special Needs Coalition Resource Fair at Central Park on February 24, 2018. The theme was focused on Safety for the Community to have a better understanding of families with special needs. Brian Sternberg, Assistant Library Director, stated the Biane Library held a Play-n-Learn Workshop on February 23, 2018 and Biane Library will be holding additional Play-n-Learn Workshops on March 7, 14 and 21, 2018. Library Board of Trustees Minutes March 1, 2018 Page 3 Assistant Library Director Sternberg stated the Biane Library will be hosting a Family Saturday on March 24, 2018 and the theme will be the History of Baseball. Brian Sternberg, Assistant Library Director, reported the Second Story will be holding two contract classes in March. Transition to College, March 17, 2018 and Robotic Challenge, March 26 - 30, 2018, during the week of Spring Break. Member Hairston stated the Transition to College class is a great toolkit for getting prepared for college and she is glad the Library is offering this type of class. Member Hannah stated the Transition to College sounds like it will be a big help for new college students. Member DeVries stated she likes the idea of the classes as well but was concerned for families that may not be able to afford the fees. Assistant Library Director Sternberg stated the Friends of the Library donated $10,000 to launch a scholarship fund for families that may need financial aid to attend these classes and a discounted rate is available to qualified residents when signing up for a program. Member Hannah stated the cost of the classes are reasonable when compared to the fees being charged by other organizations. D4. Consideration and discussion regarding Technology Services. Presentation by Jason Castellanos, Technology Services Supervisor. Jason Castellanos, Technology Services Supervisor, presented a slide show of the current technology related services and programs being offered at the Library. ****** E. BOARD BUSINESS E1. Consideration and discussion regarding a Library Board of Trustees Member to be the Liaison for The Library Foundation Board. A discussion for the length of terms and a discussion for an Alternate Liaison. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, stated the Library Foundation Board has requested the Library Board of Trustees appoint a Board Liaison to the Library Foundation Board to facilitate communication between the two Support Boards. Because this role is not covered in either Boards’ By-Laws the position will not be voting position. Member DeVries stated a Liaison on the Foundation Board is a great idea. Member Tompkins stated she would be able to serve as an alternate Liaison. Member Hannah stated she would like to be considered for the position. Library Board of Trustees Minutes March 1, 2018 Page 4 Member DeVries stated she would like to attend the meetings once in a while and likes the idea that Member Hannah is interested in the idea of becoming the Liaison. Library Director Sowles stated the Foundation Board made a request that the Library Board of Trustees consider a minimum term of one year for the Liaison position. Board of Trustee Officers elections typically take place in July and she recommended future Liaison appointments be consistent with the annual nomination and election schedule. Member Hairston agreed the term of the Liaison needs to be consistent with the elections in the Boards’ By-Laws. Member Hannah agreed as well. MOTION: Moved by Member Hairston to appoint Member Mary Hannah as the Liaison to the Library Foundation Board and appoint Sarah Tompkins as the alternate with the length of term to be one year, consistent with the By-Laws. Seconded by Member DeVries. Motion carried 4-0-1 (with Member Temkin absent). E4. BOARDMEMBER ANNOUNCEMENTS: Member Tompkins stated she was pleased with the State of the City Event. The presentation and entertainment were enjoyable. Member Hannah stated she enjoyed the State of the City Presentation and liked how the City recognized each city department. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were requested. ****** G. ADJOURNMENT The meeting adjourned at 7:43 p.m. Respectfully submitted, Jennifer Palacios Administration Secretary Approved: April 5, 2018