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HomeMy WebLinkAbout2018/05/03 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, May 3, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President, Christine DeVries. Present were Members Hannah and Temkin. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Wess Garcia, Programming Coordinator, Casey Marcarello, Adult Librarian, Brittany Garcia, Teen Librarian, Jennifer Palacios, Administrative Secretary and Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of April 5, 2018. MOTION: Moved by Member Hannah to approve April 5, 2018 minutes, seconded by Member Temkin. Motion carried 3-0-2 (with Member Hairston and Member Tompkins absent). C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Temkin to approve the Library Revenue Balance Report, seconded by Member Hannah. Motion carried 3-0-2 (with Member Hairston and Member Tompkins absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported prices for book purchases have gone up by $.25 at the Friends of the Library Bookstore. Library Director Sowles reported Back 2 Basics graduation is on Monday, May 7, 2018 at the Cultural Center in Celebration Hall at 5:00 p.m. Library Board of Trustees Minutes May 3, 2018 Page 2 Julie A. Sowles, Library Director, stated the Recruitment Subcommittee for the Library Foundation Board made a recommendation for a new Board Member and will be announced at the next Foundation meeting on May 7, 2018. Library Director Sowles stated City Council adopted the recommended change of the Code of Conduct. Julie A. Sowles, Library Director, stated she, other Board Members and staff attended the Serving with a Purpose Conference at the Ontario Convention on May 2, 2018. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reported the old format of the report will continue to be in the agenda packet until the end of the fiscal year. Mary Hannah, Board Member, stated the new one sheet report is easier to read and likes the way it looks. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported the Asian Pacific Islander Night will be Friday, May 4, 2018 at the Paul A. Biane Library. Assistant Library Director Sternberg stated the Back 2 Basics Graduation on Monday, May 7, 2018 will feature a guest speaker, Victoria Rigney, Vice Principle from Los Amigos Elementary School and the comedic magician Wacko. Brian Sternberg, Assistant Library Director, reported Saturday, May 26, 2018 will be Star Wars Day at the Biane Library partnering with Victoria Gardens. The event is expected to have over 3,000 guests attending with an opening procession of Star Wars characters. A full presentation will be reported at the next Library Board of Trustees meeting on June 7, 2018. Assistant Library Director Sternberg stated the Second Story will hold a proactive parenting contract class for early speech strategies on Saturday, May 12, 2018. The class is designed for parents ages 17 and up. D3. Consideration and discussion regarding Cultural Arts Nights. Presentation by Casey Marcarello, Adult Librarian and Brittany Garcia, Teen Librarian. Casey Marcarello, Adult Librarian and Brittany Garcia, Teen Librarian, presented an oral staff report and PowerPoint presentation (copy on file). Christine DeVries, President, stated the presentation was very informative and enjoyed the report from staff. ****** E. BOARD BUSINESS Library Board of Trustees Minutes May 3, 2018 Page 3 E1. Consideration and discussion to recommend approval to City Council regarding Second Story rental fees and policies. The report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported the background for Second Story room rental rates for the general public. Assistant Library Director Sternberg stated the rates suggested in the 2018 schedule (E1–8) are consistent with the current rates used by the Community Services Department as well as other facilities in the City. Board Member Hannah asked if the clean-up fee is included in the rental rates when reserving the Kitchenette room. Assistant Library Director Sternberg stated the rate will include the clean-up fee. Library Director Sowles stated there will be a signed contract and deposit when renting a room from the Library. Board Member DeVries stated the difference between rental rates in Group 3 and Group 4 are minimal and asked what the difference between both groups is. Assistant Library Director Sternberg stated it is based on location. MOTION: Moved by Member Hannah to recommend approval to City Council regarding Second Story rental fees and policies. Seconded by Member Temkin. Motion carried 3-0-2 (with Member Hairston and Member Tompkins absent). E2. Consideration and discussion to recommend approval to City Council to discontinue $.50 non-pick up hold fee. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, stated 2018 is the year to review all of the Library policies and one of the discussions that came up was the non-pick up hold fee. Library Director Sowles stated the Library collected just under $785.00 for the entire year, averaging $65.00 a month, representing 1,570 holds and contributes approximately.6% of the annual revenue budget. Julie A. Sowles, Library Director, stated the fee creates a barrier to access for Library users. Library Director Sowles stated by removing this fee it will create goodwill with our community, by providing a free, convenient service for our customers. Board Member DeVries stated she is excited to see this fee go away. Board Member Hannah stated this is consistent with the removal of fines and fees and is happy to see this fee go away. MOTION: Moved by Member Temkin to recommend approval to City Council to discontinue $.50 non-pick up hold fee. Seconded by Member Hannah. Motion carried 3-0-2 (with Member Hairston and Member Tompkins absent). Library Board of Trustees Minutes May 3, 2018 Page 4 E3. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board created a new Subcommittee to interview prospective members to join the Library Foundation Board. Board Member Hannah stated the Library Foundation Board will be working on an expectation list for Members and a revised draft of the Foundation Bylaws. E4. BOARDMEMBER ANNOUNCEMENTS: Christine DeVries, President, stated she attended the Serving with a Purpose Conference and enjoys attending every year. The conference was positive and enjoyed the breakout session collaborating with other Library Members within the organization. Board Member Hannah stated she attended the Serving with a Purpose Conference as well and enjoyed the breakout sessions and the presentations from other Libraries that spoke about how they fundraise. Board Member DeVries noted the idea of coffee with a cop would be a good idea for the Library. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Review of policies related to Library Circulation. Star Wars Day event recap. ****** G. ADJOURNMENT The meeting adjourned at 7:17 p.m. Respectfully submitted, Jennifer Palacios Administration Secretary Approved: June 7, 2018