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HomeMy WebLinkAbout2018/09/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The adjourned meeting of the Library Board of Trustees was held on Thursday, September 6, 2018, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President DeVries. Present were Members Hannah, Hairston and Temkin. Also present were: Julie A. Sowles, Library Director, Cara Vera, Library Services Manager, Jason Daly, Bookmobile Librarian, Jennifer Palacios, Executive Assistant and Avianca Ortiz, Library Clerk. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of August 2, 2018. MOTION: Moved by Member Hairston to approve August 2, 2018 minutes, seconded by Member Hannah. Motion carried 4-0-0. C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. Item to be brought back at the October 4, 2018 meeting. Correction needed in the Revenue Balance Report under August Media Rentals. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported on August 6, 2018, the Library Foundation Board approved their 2018-19 Budget. Library Director Sowles reported the Library staff held their annual Staff Development Day and the main topic discussed was Library Safety. The guest speaker was former San Diego Police Officer, Dr. Steve Albrecht who specializes in Library Security. Staff was taught how to handle challenging and difficult situations with practical tools to make the Library a safe environment. Julie A. Sowles, Library Director, reported on August 13, 2018, the Library Foundation held their first Transition Subcommittee meeting. The City requested that all City appointed Foundation Library Board of Trustees Minutes September 6, 2018 Page 2 Boards begin to transition towards independence by the end of the fiscal year. Library Director Sowles stated on August 16, 2018, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager and herself attended an Open+ Workshop at a Venture County Library branch facility. The workshop addressed methods for extending library access and service hours through technology without impacting personnel budgets. Julie A. Sowles, Library Director, reported on August 22, 2018, staff met with Facilities personnel to discuss a refresh of the Biane Library’s Children’s Story Theater. The refresh will include new carpeting for the sitting steps and wall coverings. Library Director Sowles stated on August 23, 2018, City Staff met and discussed ideas of the Victoria Gardens courtyard remodel project. Julie A. Sowles, Library Director, reported on August 29, 2018, the Library Foundation Recruitment Subcommittee interviewed three potential new Board candidates. The Subcommittee’s recommendation will go to the City Council Library Subcommittee on September 19, 2018 and for final approval to City Council on October 3, 2018. Library Director Sowles reported on September 6, 2018 the Library Board of Trustees recruitment launched and will be open until September 27, 2018. Julie A. Sowles, Library Director, reminded the Board that September 8, 2018 will be the No Fines & No Fees kickoff event at Archibald Library from 11:00 p.m. to 1:00 p.m. and Biane Library from 2:00 p.m. to 4:00 p.m. Julie A. Sowles, Library Director, stated since July 1, 2018 the Library cleared over 3,400 blocked accounts, Library holds are up to 50% and the Circulation of DVD’s are up 193%. Julie A. Sowles, Library Director, shared a story from Library Foundation Member Tina Gilfry. She had a school meeting for a special little girl who was diagnosed a year ago with leukemia. Her parents shared with Gilfry about how they love the Archibald Library because staff went out of their way to make a special Storytime video that got her through her hospital stay and Gilfry told the little girl she loved the library too for she is on the Library Foundation Board and now they share a special connection because of their love for the Library. Library Director Sowles stated how proud she is of Library Staff and always finding a way to go above and beyond. Library Director Sowles reported on September 14, 2018 the Archibald Library Technology Center will be closed due to the installation of 24 new computers. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, provided an updated Library Statistics Report on the dais from the previous report in the agenda packet and reviewed the statistics with the Board. D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Julie A. Sowles, Library Director, presented the oral report for Brian Sternberg, Assistant Library Director. Library Board of Trustees Minutes September 6, 2018 Page 3 Library Director Sowles reported on August 29, 2018 the Library’s Teen Staff and the Community Service Department’s Teen Center at Lions West held a teen program about photography. The teens got to use new cameras which were purchased from the Libraries Illuminated Grant and learned tips, techniques and applications for photo editing. Julie A. Sowles, Library Director, reported that on September 28, 2018 the Adult Services will be hosting its annual Hispanic Heritage Night at the Biane Library from 7:00 p.m. to 9:00 p.m. The theme will be Día de los Muertos. Library Director Sowles stated August 25, 2018 was Super Hero Saturday at the Biane Library. Four Color Comic Book Store was there passing out free comic books to families. The event featured family Storytime, crafts, games and several photo opportunities with Captain Marvel, Spiderman, Black Panther and many more heroes. Julie A. Sowles, Library Director, reported the Bookmobile had several outreach programs such as the Compassionate Community Event at Los Amigos Park on July 30, 2018, National Night Out with the San Bernardino County Sheriff on August 7, 2018 and the Back to School Event at Victoria Gardens on August 11, 2018. Library Director Sowles reported the Second Story will be having another Proactive Parenting class on September 8, 2018, Little Scientist Dino Explores on September 7, 2018 and a Mental Health First Aid course on September 22, 2018. D3. Consideration and discussion regarding the Bookmobile. Presentation by Jason Daly, Bookmobile Librarian. Jason Daly, Bookmobile Librarian, presented an oral staff report and PowerPoint presentation (copy on file). Janet Temkin, President Pro Tem shared when she is at the school she enjoys watching the children get excited for the Bookmobile. Library Director Sowles stated Jason is a fabulous ambassador for the Library and he has a special gift with the children. ****** E. BOARD BUSINESS E1. Consideration to approve proposed changes to the Technology Policy and to eliminate the Confidentiality of Library Records and the USA Patriot Act Policy, Library Dress Code Policy and Library Patron Policy. Staff Report presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, presented the revised Technology Policy. The revision was done to make the public computers more accessible to all patrons. Library Director Sowles recommended the elimination of the Confidentiality of Library Records and the USA Patriot Act Policy. The Library already has in place a new Confidentiality of Library Records Policy. Library Directory Sowles also recommended the elimination of The Library Patron Policy as it is now redundant due to Library Board of Trustees’ recent adoption of the Code of Conduct. The City of Rancho Cucamonga recently adopted a new dress code for all City employees. The new policy is called Dress for Your Day. Library Director Sowles recommended eliminating the Library Dress Code Policy and using the City’s Dress for Your Day Policy. Library Board of Trustees Minutes September 6, 2018 Page 4 Christine DeVries, President stated she is pleased with the changes for the Dress Code Policy. MOTION: Moved by Member Hairston to recommend the approval of the proposed changes to the Technology Policy and the elimination of the Confidentiality of Library Records and the USA Patriot Act Policy, Library Dress Code Policy and Library Patron Policy. Seconded by Member Hannah. Motion carried 4-0-0. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board has a tenant for the Foundation apartment. Member Hannah reported the Library Foundation went through their 2018-19 proposed budget. The Budget will be brought back at a future meeting once the Transition Subcommittee has had an opportunity to estimate potential expenses related to becoming independent from the City. Mary Hannah, Board Member, stated the Lewis/Gilfry event plans are progressing. Member Hannah reported the donations the Foundation received in the previous month. E3. BOARDMEMBER ANNOUNCEMENTS: ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING The August Revenue Balance Report. ****** G. ADJOURNMENT The meeting adjourned at 7:32 p.m. Respectfully submitted, Jennifer Palacios Administrative Secretary Approved: October 4, 2018