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HomeMy WebLinkAbout2019/02/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, February 7, 2019, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by President Pro Tem Temkin. Present were Members Hannah, Hairston and Murrieta-Morales. Also present were: Julie A. Sowles, Library Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Wess Garcia, Programming Coordinator and Jennifer Palacios, Executive Assistant II. ****** B. PUBLIC COMMUNICATIONS B1. There were none. ****** C. CONSENT CALENDAR C1. Consideration to approve Minutes of December 6, 2018. MOTION: Moved by Member Hairston to approve December 6, 2018 minutes, seconded by Member Murrieta-Morales. Motion carried 4-0-1. C2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Hannah. Motion carried 4-0-1. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Library Director Sowles reported on December 15, 2018 the Friends of the Library held their annual Holiday Potluck Breakfast on the Second Story. The Friends of the Library made a $46,600 donation, resulting in a total annual gift total of $142,000. Julie A. Sowles, Library Director, reported the new e-book service, CloudLibrary, went live right before the holiday closure. Julie A. Sowles, Library Director, reported the City Council meeting on December 19, 2018 was the last meeting for Council Members Diane Williams and Bill Alexander. Kristine Scott was sworn Library Board of Trustees Minutes February 7, 2019 Page 2 in as a new Council Member, Board Members Akahoshi, Gilfry and Leal were recognized for their service with the City and the City Council recognized Randall and Janell Lewis for their $1.5 million donation to the Second Story campaign. Julie A. Sowles, Library Director, stated the Young Adult Services team received a California State Library Copycat Grant on December 20, 2019. New programs will launch this year promoting mental health awareness in young adults. Library Director Sowles stated in early January, Brian Sternberg, Wess Garcia and Linda Engelke filmed a couple of segments for the 2019 State of the City address coming up on February 28, 2019. Julie A. Sowles, Library Director, reported the Biane Library will be getting new table and chairs in the Children’s area, new chairs in the public area and new chairs at both Library Tech Center locations. Library Director Sowles reported the Library’s Integrated Library System (ILS) vendor will be making changes to the overall look of the online library catalog to make it more user friendly on digital devices. Julie A. Sowles, Library Director, reported she met with City staff and designers regarding the Etiwanda Heights Neighborhood and Conservation Plan to discuss what kind of Library presence may be needed in this community. Director Sowles stated a duplication of all the Library’s resources and services will not be needed but possibly a store front or vending machine presence might be considered. Library Director Sowles stated the Library is looking at doing technology differently at that Biane Library by having six portable Chromebooks available for check out to use within the library. Julie A. Sowles, Library Director, reported the Library held final interviews for the Library Technician position and Sasha Grimes was selected. Sasha was formally a Library Assistant and promoted to this position and her official start date will be February 18, 2019. Library Director Sowles stated she will be going to Washington D.C. along with two City Council Members to meet with Federal Representatives to talk about what is going on in Rancho Cucamonga and to advocate for Library services and resources. Director Sowles will also be meeting with the Institute of Museum and Library Services (IMLS) which distributes grant funds for museums and libraries. Library Director Sowles reported Brittany Garcia, Young Adult Services Librarian, had an article published in VOYA Magazine which discussed the teen Camp Half Blood event held at Biane Library. Julie A. Sowles, Library Director asked that the Board save the date for the Serving with a Purpose Conference on May 23, 2019. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. Library Board of Trustees Minutes February 7, 2019 Page 3 D2. Consideration and discussion regarding Children’s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, reported there were ten attendees at the Literacy Division’s English Conversation Club on January 22, 2019. The club is held on the second and fourth Tuesday of each month at Archibald Library. Assistant Library Director Sternberg stated Black History Night will be on February 22, 2019 at Biane Library and the theme will be Follow the Music. The family crafts, games and performances will be all about music. This cultural arts night will be supported by the Library Foundation Board. Brian Sternberg, Assistant Library Director, reported the Biane Library held School Family Nights for Terra Vista Elementary on January 24, 2019 and East Heritage Elementary on January 31, 2019. The students participated in: a scavenger hunt which took the students around the building teaching them about resources being offered by the Library, a hands-on activity to build their own Hex Bug maze and a performance by Mad Science which showed the students how to build a circuit. Assistant Library Director Sternberg reported the Young Adult Division will be holding a program for Tweens called Show Us Your Arts Skills. Tweens will be able to view the different mediums of art and create something for themselves. The event will be held at Archibald Library on February 9, 2019 and Biane Library on February 23, 2019. Brian Sternberg, Assistant Library Director distributed a flier for upcoming Second Story contract class calendar. Kristen Murrieta-Morales, Board Member suggested advertising the English Conversation Club at Adults Schools. D3. Consideration and discussion regarding Second Story and Beyond. Presentation by Wess Garcia, Programming Coordinator Librarian and Dianna Lee, Community Partnerships Coordinator. Wess Garcia, Programming Coordinator, presented an oral staff report and PowerPoint presentation (copy on file). Luella Hairston, Board Member left at 7:00 p.m. Board Member Murrieta-Morales thanked Mr. Garcia for his visual and engaging presentation. ****** E. BOARD BUSINESS E1. Consideration to approve proposed changes to the Children’s Materials Description and Shelving, Children’s Access and Children’s Collection Maintenance Policies. Staff Report presented by Julie A. Sowles, Library Director. Library Board of Trustees Minutes February 7, 2019 Page 4 Julie A. Sowles, Library Director, recommended eliminating the Children’s Materials Description and Shelving Policy, Children’s Access Policy and modify the Children’s Collection Maintenance Policy to be included in a single Collection Policy which will address collection development activities across all the Library’s collections. MOTION: Moved by Member Hannah to eliminate the Children’s Materials Description and Shelving Policy, Children’s Access Policy and to modify the Children’s Collection Maintenance Policy. Seconded by Member Murrieta-Morales. 3-0-2. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported the Library Foundation Board continues to work on the transition away from the City. Board Member Hannah stated the Foundation won second place at the Janice Rutherford holiday baking fundraiser back in December, 2018. E3. BOARDMEMBER ANNOUNCEMENTS: ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING ****** G. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant II Approved: March 7, 2019